EMERGENCY EVACUATION PLAN
DIXON LODGE
Section 1: Responsibilities
A. Dixon Lodge Executive Council
1. The Director, , may be contacted by phone at , or .
2. The Vice-President, , may be contacted by phone at .
3. The house phone number is (541) 713-5240.
A new automatic dialing system was installed during the summer of 2004 in
Dixon as well as a sprinkler system throughout the building. In the event of a
fire emergency, the CD and/or Vice-President do not need to call Public Safety
when an alarm is sounded in order to get assistance, but it is advised they do so
anyway. In the case of an emergency, Public Safety can be reached at 737-7000 to
inform them of the details of the situation requiring their assistance. It is the
responsibility of the CD / Vice President to be in contact with Public Safety
during emergency situations, to supervise the evacuation of the building, to
work with the Fire Department upon their arrival and to insure that the new
system is working properly. The CD/Vice-President will wait outside of Dixon
Lodge for the Fire Department to arrive and will offer assistance if necessary.
The residents will convene outside of the building on the far sidewalk (on the
other side of 11th street) immediately after evacuation and may be moved farther
away onto the grass fields if necessary.
B. This plan will be evaluated and updated by both the CD and Vice-President once
per term for the academic year 2010-2011.
C. Training of the house executive council is an ongoing process. The first training
session will occur during the first week of classes, and a periodic refresher
session will be implemented at the start of Winter and Spring terms. The
residents of Dixon Lodge will receive emergency safety training at the first house
meeting, and are updated regarding policies and potential hazards as needed by
the CD and Vice-President.
D. The responsibilities of the residents in any emergency are as follows: Each
resident is to evacuate the building immediately, taking care to assist those
(guests with disabilities, for example) who may need help getting out of the
building. Two fire drills will be conducted during Fall Term so that the residents
will be familiar with the evacuation procedure. If these drills are implemented
successfully, then there will only be one fire drill per term for Winter and Spring
Terms.
Section 2: Fire Reporting
A. Pull stations are located throughout the house:
• On the wall of the house entryway
• In the recreation room
• On the second floor, next to room 20
• On the second floor, next to room 7
• In the kitchen
Each pull station will sound the alarm throughout the house.
B. Smoke detectors are located throughout the house, particularly in hallways and
public rooms.
C. Fire extinguishers are placed in the following locations:
• First floor outside the women’s restroom
• Second floor outside the women’s restroom
• In the recreation room
• In the main lounge
• In the entry way
• Kitchen
• Laundry room
• Upstairs between room 11 and 12
• Upstairs between room 20 and 21
D. Location of control panels:
• Mechanical room
• Kitchen pantry
E. Fire alarms are monitored and maintained by OSU Housing and Dining Services.
F. The Vice-President is acting Fire Marshal for Dixon Lodge. He/She will be
familiar with the building and all escape routes. The executive council members
will also be familiar with the building, and will provide assistance to all residents
during all emergency evacuations.
G. When a member of Dixon Lodge alerts Public Safety of an emergency, the
following information will be given:
• The address is 265 SW 11th Street. Cross streets are Jefferson Avenue and
11 th Street.
• Location of the fire: floor, room number or description (i.e. kitchen, dining
room) and what (if anything) is being done to fight the fire. This
information is gathered only if it is safe to do so; it is necessary to consider
personal safety first.
• Name and phone number of the person making the call. It is important
that the person making the call stays on the line until told to hang up.
Section 3: Evacuation
A. The Vice-President is responsible for ensuring that the sleeping porches are
evacuated during an emergency. She will also make sure the door is closed
behind her when she leaves. All other areas of the building will be monitored by
the CD and President if it is safe to do so. The CD will ensure that the VicePresident has checked the sleeping porch once they convene outside.
B. See the “House Executive Council Emergency Procedures” handout for details of
safety information as it is taught to house executive council members.
C. Non-ambulatory evacuation: All persons within the house who may need
assistance in exiting the building will be charged to the CD. She/he will direct
them toward the appropriate exit and assist in any other way possible (i.e.
opening doors, guiding a visually impaired person to the exit, etc.). In the case of
an emergency blocking a wheelchair-accessible exit, the CD will inform the Fire
Department at once. Persons missing or not found will be assisted by the Fire
Department – no one should re-enter the building to search for them.
D. Once outside the building, residents will be guided by the President to the
meeting area on the far sidewalk facing the house on the other side of 11th street.
Section 4: Fire Control Procedures
The automatic dialing system will call Public Safety in the event of an
emergency, but it is advised that the CD/ Vice-President call as well when it is safe to
do so. Public Safety will then call the Fire Department and Oregon State Police. The
call will be made either from the CD apartment, house phone, or from the Blue Light
Emergency phone on the lawn between Dixon and Azalea. Doors and windows will be
closed upon evacuation of the building (if it is safe to do so) and the CD/Vice-President
will meet the Fire Department at the front of the building (outside). If necessary, the
CD/Vice-President will shut off utilities as instructed by the Fire Department.
Section 5: Post Fire Operations
After the fire is out and the emergency is over, the CD/Vice-President will work
with the Fire Prevention Officer, as well as the Building Inspector, to determine if the
building is safe to re-enter. The FPO will establish procedures for returning the
building to operational condition and will coordinate:
• When authorities allow reoccupation of the building
• Security of any damaged area
• Return of the building and fire protection systems to normal operation
• Debris removal
Section 6: Building Equipment Testing
A. The following is a list of systems within Dixon Lodge:
•
•
Fire alarm systems (see Section 2 for specific locations)
Utility shutoff valves located in the rear of the house, next to the door
leading to the kitchen
• Emergency generator
• Pressure regulating valves
• Air handling system
• Standpipe system
B. The CD and Vice-President are familiar with these systems. A copy of this
manual will be kept in a place easily accessible by the Fire Department.
C. All testing of the FP&P equipment is done by OSU Housing and Dining Services.
See Section 2, Part E for contact information.
Section 7: Areas of High Value
Areas of high value include the student study rooms (electronic equipment and
other personal belongings) and the general living areas of the building. These areas are
susceptible to water and smoke damage.
Section 8: Building Information
A.
B.
C.
D.
The building is owned by University Housing and Dining Services (737-4771)
UHDS Fire Prevention Officer:
Facilities Supervisor (Assoc. Director UHDS):
Service Companies:
• Contact for utilities information
HOUSE EXECUTIVE COUNCIL EMERGENCY PROCEDURES
Always assume an alarm is real.
Read and learn the Employee Emergency Procedures Manual, available from the
CD.
Participate in all drills and training.
Know at least two safe exit routes prior to an emergency.
Take time to familiarize yourself with all fire exits prior to an emergency.
IF YOU ARE THE ONE TO DISCOVER FIRE OR SMOKE:
1. Contain the fire, if possible, by closing all doors and windows.
2. Alert and remove people in immediate danger.
3. Use the manual pull station located in each hallway if the alarm has not sounded.
4. Notify Public Safety (541-737-7000).
5. Begin evacuation procedures.
6. Stay calm; walk.
7. Once you leave the area, do not return. Safety first!
8. Listen for and follow directions of Fire Department personnel or the CD.
If you are in an enclosed room when an alarm has sounded:
FIRST FEEL THE DOOR:
A. If the door is warm:
1. DO NOT open it.
2. Call Public Safety and notify them of your exact location.
3. Place a cloth along the bottom of the door to keep smoke out.
4. Close as many doors as possible between you and the fire or smoke.
5. Place a sign in the window for the firefighters to see.
6. Stay calm and wait to be rescued; you will be found.
B. If the door is cool:
1. Open it cautiously, and be prepared to close it if there is excessive smoke.
2. Proceed to the exit. Stay low, or crawl, and keep your eyes closed as much
as possible if smoke is present.
Remember to be prepared, get involved and – if necessary – be willing to help.
If you are unable to use the stairs but can move to the exit:
Move to the exit. If it is free of smoke, wait inside for Fire Department assistance.
If the exit is not free of smoke, return to an enclosed area and use the fire survival
skills described below. If you are waiting inside, keep against the wall. Do not
block the path of others who are moving past you.
If you are unable to leave your area:
Physical handicaps or fire conditions in the exit may prevent you from
evacuating. In this instance, take action to block off openings that may allow smoke
to enter the space you are occupying. Use towels or clothing to block openings
around doors or vents where smoke may enter. Put a wet cloth over your mouth
and nose. Place a signal in the window. The signal may be anything that will call
attention to your location. For instance, tie the curtains in a knot. Place something
in the window that would appear unusual, and draw attention to your location. If
smoke or fire enters your space (room, etc.), call Public Safety (541-737-7000) to
report your location. Stay low to the floor to breathe the best air. It is advisable not
to open or break windows. Often, smoke from the outside of the building can enter
through open windows. Breaking windows will put you at great risk to smoke
entering from the outside and will hamper rescue efforts.
If you use a wheelchair for mobility, the best practice is to have two persons who
can assist you. When an alarm sounds, and after the traffic in the stairway has
cleared, the two assistants should wait with you in the stairwell, attempting not to
block the exit way. If conditions in the stairwell become threatening, the assistants
should carry you to a floor below the fire. If you do not have assistants to help you,
your best practice may be to wait in your room or other location to close yourself off
from smoke. If the conditions in your room or other location are threatening, you
should attempt to get into the exit stairwell and wait for the Fire Department to
assist you.
The CD/Vice-President must attempt to account for everyone in the prearranged meeting areas. If those individuals requiring evacuation assistance are
missed or not found, do not re-enter the building. Instead, inform the Fire
Department at once.
For questions regarding fire evacuation or fire prevention, contact the CD and/or
the Fire Prevention Officer.
Explosion
An explosion may occur from a leaking gas line, gas stove, leaking propane tank
or an explosive device. It may be necessary to fully or partially evacuate the building in
the event of an explosion. Move injured persons to a safe area and provide care. Call
Public Safety (541-737-7000) or 9-1-1 immediately.
Basic Guide for Fire Safety Checks
Smoking is prohibited by University policy. Regulations are enforced.
No spliced or frayed cords are used within the building for any reason.
Proper sized bulbs are used.
Circuits are not overloaded.
Emergency power source is operable.
Adequate clearance (35” minimum) is maintained for access to electrical panels.
Smoke detectors/fire extinguishers are regularly tested and maintained.
Manual fire pull stations are easily accessible and in plain sight.
Corridors/exits are kept free of obstructions.
Exit doors are fully functional and are not blocked.
Evacuation routes are posted in the sleeping porch.
Dryer lint screens are kept free of lint and holes.
Areas behind dryers are kept clean and free of debris.
Flammable liquids are kept appropriate distances from open flame.
Chemicals are properly stored.