Regular Board Meeting Tuesday, September 29, 2015 ‐ 7:00 P.M. Board Room, Catholic Education Centre The mission of the Dufferin‐Peel Catholic District School Board, in partnership with the family and church, is to provide, in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the community. A GE ND A A Routine Matters 1. Call to Order and Attendance 2. Opening Prayer 3. Declaration of Interest 4. Approval of the Agenda i. Approval of Consent of Calendar Items a) Employee Population Report as of August 31, 2015—C. Pitoscia 5. Approval of Minutes, Regular Board Meeting August 25, 2015 i. Business Arising from the Minutes 6. Approval of the Minutes, Special Board Meeting September 14, 2015 i. Business Arising from the Minutes B Awards and Presentation 1. Ontario Association of School Board Officials—Paul McMahon 2. Recognition of Sarah Russell by ShareLife—J. B. Kostoff 3. Recognition of 50 Years of Service of the Felician Sisters—J. B. Kostoff 4. The Impact of ICT and the Golf Committee on Our Students and Families—A Social Work Perspective—G. Carley 5. Presentation of the St. Hildegard of Bingen Stewardship and Sustainable Practices Award to Amy Cipriano and Jennifer MacSween—J. B. Kostoff 6. Proclamation—UNESCO World Teachers’ Day—October 5, 2015—J. B. Kostoff 7. Proclamation—Bus Driver Appreciation Day—October 21, 2015—J. Hrajnik 8. Proclamation—Annual Child Care Worker & Early Childhood Educator Appreciation Day, October 8, 2015—S. McWatters C Pastor’s Remarks D Delegations E Information/Reports From Trustees, For Receipt i)
Regular Reports ii) Good News Items Agenda – Regular Board Meeting – September 29, 2015 F G H I J K L M N O Information/Reports From Committees For Receipt 1. Minutes of the Special Education Advisory Committee Meeting, June 10, 2015—S. Hobin 2. Minutes of the Mississauga Public Library Board Meeting, June 17, 2015—T. Thomas Information/Reports From Administration For Receipt 1. Report to the Community ‐ Fall 2015—J. B. Kostoff (to be distributed at the meeting) 2. Pupil Accommodation Review Policy 2015—D. Del Bianco Trustee, Committee, Administration Reports Requiring Action 1. Minutes of the Audit Committee Meeting, September 14, 2015—E. O’Toole 2. Minutes of the Administration and Finance Committee Meeting, September 14, 2015—A. da Silva 3. Minutes of the Faith and Program Committee Meeting, September 21, 2015—E. O’Toole 4. Naming of New School – Bram West #2 Catholic Elementary School—J. B. Kostoff 5. Ontario Catholic School Trustees’ Association Membership Fee—J. Cherepacha 6. New Membership on the Special Education Advisory Committee October 2015‐December 2018—
S. Kendrick Notice of Motion Additional Business Questions Asked of, and by, Board Members Declared Interest Items In Camera Session See In Camera Agenda Rise and Report Future Meetings October 27, 2015 November 24, 2015 Organizational Board December 1, 2015 December 8, 2015 P Adjournment Agenda – Regular Board Meeting – September 29, 2015 OPENING PRAYER
O ALMIGHTY GOD
OUR FATHER IN HEAVEN
FROM WHOM ALL GOODNESS AND TRUTH ON
EARTH HAVE COME FORTH
GRANT TO US –
THE CATHOLIC COMMUNITY GATHERED AT THIS MEETING
THE VISION TO RECOGNIZE
AND THE VIGOR TO ESPOUSE
SOUND PRINCIPLES OF EDUCATIONAL THEORY
AND PRACTICE IN A SPIRIT OF BALANCED
JUDGEMENT
AND WITH PROPER PERSPECTIVE
GIVE US ALSO THE COURAGE
TO TURN AT ALL TIMES
ONTO THE PATH OF HIGHER GOODNESS
IN OUR DELIBERATIONS
ADMINISTRATIVE DECISIONS
AND COURSES OF ACTION
Remembering our Deceased
September 2015
Let us remember the students, staff, and family members of staff who have recently passed away, and keep them
in our thoughts and prayers. Eternal rest grant unto them O Lord and let the perpetual light shine upon them. May
they rest in peace. Amen
Students
►
Trish Victor, former student, Holy Name of Mary Secondary School.
►
Veronica Youssef, grade 5 student, St. Margaret of Scotland School.
Staff/Former Staff
►
Anne Marie Brown, retired teacher.
►
Fernando Tiburzi, former custodian, Plant Department and St. Mark School.
►
Marco Ticconi, retired Lead Hand, St Joseph Secondary School; father of Christian Ticconi, custodian, St
Jean-Marie Vianney Catholic School.
Family Members of Staff
►
Frank Murphy, father of Carmel Murphy, Principal, St. Paul Secondary School; father-in-law of Paul
Brogly, teacher, Father Michael Goetz Secondary School.
►
Larry Goodwin, father of Steve Goodwin, teacher, Philip Pocock Catholic Secondary School.
►
Erika Busch, mother-in-law of Joanna Busch, Designated Early Childhood Educator, St. John Bosco
School.
►
Kurt Josef Emil Geiser, father of Joseph Geiser, retired Superintendent, Dufferin-Peel Catholic District
School Board.
►
Joseph Charles Daykin, father of Damien Daykin, teacher, St. Augustine Secondary School; grandfather
of Shannon Daykin, Long Term Occasional teacher; father-in-law of Theresa Laverty, library technician,
St. Augustine Secondary School.
►
Carolyn Lue, sister of Craig Lue, Long Term Occasional teacher, St. Edmund Campion Secondary School.
►
David Patterson, brother of Jane Gillis, secretary, St. John of the Cross School.
►
Marcolino De Medeiros, father of Karen Lowe, teacher, St. Marguerite d’Youville Secondary School.
►
Mychajlo Holyk, father-in-law of Ola Holyk, teacher, St. Sofia School; father of Orest Holyk, former
Parent Council Chair, St. Sofia School.
►
Lorne Roy, father-in-law of Geraldine Roy, Vice Principal, Our Lady of Mount Carmel Secondary School.
►
Michael Thomas Davidson, father of Joanne Armstrong, teacher, St. Nicholas School.
►
Mertel Killey, mother of Jan Killey, Psychological Associate, DPCDSB.
►
Clorinda Tester, grandmother of Clorinda Androulakis, teacher, St. Bernard of Clairvaux Catholic School.
►
Maria Di Giuseppe, grandmother of Rosemary Ayling Educational Resource Worker, St. Marcellinus
Secondary School.
►
Stella Raco, sister of Giorgio (George) Raco, teacher, Cardinal Ambrozic Catholic Secondary School.
Regular Board Meeting, September 29, 2015
Remembering our Deceased
►
Juliette Payette , mother of Late Anne Marie Payette, former teacher, St. Paul Secondary School;
mother-in-Law of Aldo Agostini, teacher, St. Joseph Secondary School.
►
Giovanni Angaran, father of Vince Angaran, Vice Principal, St. Edmund Campion Secondary School;
uncle of Tony Lettieri, teacher, St. Roch Catholic Secondary School; uncle of Sam Lettieri, teacher,
Archbishop Romero Catholic Secondary School.
►
Francesca Pradolini, mother-in-law of Agata Bojarska, teacher, St. Marcellinus Secondary School.
►
Raffaele Inglese, father of Erminia (Mindy) Inglese, teacher, St. Christopher School.
►
Beatrice Monteiro, mother-in-law of Rudy D’Souza, custodian, Pauline Vanier Catholic School.
►
Elvis Medved, brother-in-law to Marijana Likarvic, teacher, St. Gerard School.
►
Mario Da Silva, father of Chelsea Da Silva, occasional Designated Early Childhood Educator.
►
Helen Isabel Istrati, mother of Susan Gloutnez, teacher, St. Albert of Jerusalem School.
►
David Yates, father to Karen Yates, Vice-Principal, St. Gertrude School.
►
Paula Canavan, daughter of Maura Canavan, Educational Resource Worker, St. Veronica School; sister of
Gail O’Handley, head secretary, St. Stephen School.
►
Edwin Thackeray, father-in-law of Sandra Lane, Speech-Language Pathologist.
►
Marie Reece, mother of Sean Reece, teacher, St. Francis Xavier Secondary School; grandmother of
Michelle Medeiros, teacher, St. Roch Catholic Secondary School.
►
Thomas Bricknell, father of Anne Jackson, teacher, St. John Paul II Catholic School.
►
Erika Fiore, mother-in-law of Sylvia Fiore, head secretary, Notre Dame Catholic Secondary School;
grandmother of Jessica Fiore, Educational Resource Worker Supply.
►
Norman Thomas Rees, father-in-law of Janette Rees, Designated Early Childhood Educator, St. Leonard
School and St. Angela Merici Catholic School.
►
Amedeo Esposito, father of Liz Esposito McLean, teacher, St. Michael Catholic Secondary School.
►
Marija Zagar, mother of Lidia Vrhovsek, teacher, St. Joseph Secondary School.
And also for those whose passing we have not mentioned, we know that God will not forget.
Regular Board Meeting, September 29, 2015
Remembering our Deceased
A 4 i a) Pg. 1
Regular Board Meeting
Tuesday, September 29, 2015
Employee Population Report as of August 31, 2015
Strategic Goal: Catholic Learning Environment
Administration/Operational
BACKGROUND
Human Resources provide staffing reports to the Board for receipt in September, January and April of
each year. As required, the Employee Population Report as of August 31, 2015 is submitted.
RECOMMENDATION
1. THAT THE EMPLOYEE POPULATION REPORT AS OF AUGUST 31, 2015, BE RECEIVED.
Prepared by:
Christine Romanick, HRIS Officer
Submitted by:
Clara Pitoscia, Superintendent of Human Resources & Employee Relations
Date:
September 14, 2015
Regular Board Meeting-September 29, 2015
Employee Population Report as of August 31, 2015
127.0
2804.7
53.0
127
3210
53
3757
581
307
4645
Total Academic Staff
Educational Resource Wrks
Designated Early Childhood Educators
Sub Staff
2654
2654
238
3
30
2021
64
C. Pitoscia
Superintendent, Human Resources & Employee Relations
Submitted By:
September 1, 2015
CP:cr
C. Romanick
HRIS Officer, Human Resources
58
12
99
1327
954
204
Prepared By:
Continuing Education
International Language
OPSEU
Educational Resource Wrks Supplies
2433.23
2433.23
212.7
3.0
30.0
1830.9
64.0
Secondary
Head
Count
FTE
6
6.0
14
14.0
34
33.3
244
239.3
Certified Occasional Teachers
4194.7
566.4
307.0
3321.3
2.0
260.7
2
290
Co-Ordinators
Consultants
Def Lvs Secondments Tch Ex
Department Heads
Letter of Permission
Long Term Occasionals
Other Academic
Principals
Teachers
Vice Principals
Elementary
Head
Count
FTE
4
4.0
26
26.0
45
43.9
TEACHER PERSONNEL
Total Staff - FTE
Sub Total
2628
45
41
33
91
467
644
62
165
891
Head
Count
13
21
155
SUPPORT SERVICES PERSONNEL
Trustees
Supervisory Officers
Non-Union Managers
A.P.S.S.P.
- Psychology
- Social Work
- Speech Language Pathology
- Child & Youth Work
Secretarial & Clerical Staff
Maintenance & Custodial Staff
Cleaners
Contract Employees
Student Monitors
EMPLOYEE POPULATION REPORT
AS OF AUGUST 31st, 2015
9593.2
1638.2
36.4
36.4
27.9
91.0
442.0
642.8
31.2
141.9
FTE
13.0
21.0
154.7
A 4 i Pg. 2
RECOMMENDATION TO THE BOARD
REPORT NUMBER A 5
MINUTES OF THE REGULAR BOARD MEETING,
AUGUST 25, 2015
1.
THAT MINUTES OF THE IN CAMERA SESSION OF THE REGULAR BOARD MEETING,
AUGUST 25, 2015, BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
A 5 Pg. 1
Mass, Consecration of the Altar and Installation of the Relic of St. John XXIII
Celebrated by The Most Reverend John A. Boissonneau
Minutes of the Regular Board Meeting
Tuesday, August 25, 2015 - 7:00 p.m.
Board Room, Catholic Education Centre
Chair:
Vice Chair:
Trustees:
M. Pascucci
F. Di Cosola
D. D’Souza
S. Hobin
T. Thomas
J. Anderson
A. da Silva
B. Iannicca
Student Trustees:
A. Hesketh-Pavilons
Director of Education:
Associate Director of Corporate Services and Chief Financial Officer and
Treasurer:
Associate Director of Instructional Services:
Superintendents:
D. Amaral
C. Blanchard
T. Cruz
D. Del Bianco
T. Lariviere
M. Mazzorato
L. Papaloni
C. Pitoscia
L. Storey
M. Vecchiarino
Assistant Superintendents:
D. Finegan-Downey
General Managers:
B. Campbell
R. Eberhardt
B. Hester
R. Moriah
Recorder:
L. Mackereth
Regrets:
Trustees A. Abbruscato and S. Xaviour
A
L. del Rosario
E. O’Toole
J. B. Kostoff
J. Hrajnik
S. McWatters
J. Cherepacha
S. Kendrick
D. Oude-Reimerink
S. Steer
E. Fischer
T. Fioravanti
Routine Matters
1.
Call to Order and Attendance
Chair M. Pascucci called the meeting to order at 7:00 p.m.
2.
Opening Prayer
Chair of the Board M. Pascucci led the Opening Prayer.
a) Declaration of Office and Oath of Allegiance for J. Anderson and A. Hesketh-Pavilons,
Student Trustees—J. B. Kostoff
Secretary to the Board and Director of Education J. B. Kostoff, administered the Declaration
of Office and Oath of Allegiance to J. Anderson and A. Hesketh-Pavilons, student trustees.
The student trustees will represent Dufferin-Peel’s students for the 2015-2016 school year.
Chair M. Pascucci welcomed J. Anderson and A. Hesketh-Pavilons to the Board table.
Minutes – Regular Board Meeting – August 25, 2015
A 5 Pg. 2
3.
Declaration of Interest
The following trustees declared an interest in agenda items:
A 5 Minutes of the Regular Board Meeting, June 16, 2015, Items A5, L1, L2, L3
M1 Minutes of the In Camera Session of the Regular Board Meeting, June 16, 2015 Items M1,
M2, L1, L2, L3
Trustee M. Pascucci–family member belongs to OECTA
Trustee D. D’Souza–family member is an employee of the board
Trustee B. Iannicca—family members belong to CUPE and OECTA
Trustee A. da Silva–family member belongs to OECTA
Trustee S. Hobin–family members belong to OECTA
Motion 193 (15-08-25) by F. Di Cosola
Seconded by D. D’Souza
THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L.
CARRIED
4.
Approval of the Agenda
Addition to the Agenda – M5 In Camera- Organizational Change—J. B. Kostoff/J. Hrajnik
Reordering of the Agenda-A4 becomes A3 and A3 becomes A4
Motion 194 (15-08-25) by T. Thomas
Seconded by S. Hobin
THAT THE AGENDA BE APPROVED, AS AMENDED.
CARRIED
5.
Approval of the Minutes of the Regular Board Meeting, June 16, 2015 excluding items A5
Minutes of the Regular Board Meeting of May 26, 2015 Item L1 Declared Interest Items, L2
Minutes of the Administration and Finance Committee Meeting, June 1, 2015, Item L1 Proposed
2015-2016 Operating Budget and, L3 Minutes of the Organizational Meeting of the Contract
and Negotiations Committee, June 2, 2015.
Motion 195 (15-08-25) by T. Thomas
Seconded by A. da Silva
THAT THE MINUTES OF THE REGULAR BOARD MEETING, JUNE 16, 2015 EXCLUDING
ITEMS A5 MINUTES OF THE REGULAR BOARD MEETING OF MAY 26, 2015 ITEM L1
DECLARED INTEREST ITEMS, L2 MINUTES OF THE ADMINISTRATION AND FINANCE
COMMITTEE MEETING, JUNE 1, 2015, ITEM L1 PROPOSED 2015-2016 OPERATING
BUDGET AND, L3 MINUTES OF THE ORGANIZATIONAL MEETING OF THE CONTRACT AND
NEGOTIATIONS COMMITTEE, JUNE 2, 2015, BE APPROVED.
CARRIED
i) Business Arising from the Minutes
Nil
Minutes – Regular Board Meeting – August 25, 2015
A 5 Pg. 3
B
Awards and Presentations
Nil
C
Pastor’s Remarks
Nil
D
Delegations
Nil
E
Information/Reports from Trustees, for Receipt
i)
Regular Reports
Nil
ii)
Good News Items
Trustee S. Hobin thanked all principals, vice principals and committees for their commitment in
providing students and families with the many graduations, proms and year end activities.
F
Reports from Committees, for Receipt
1.
Minutes of the Central Committee for Catholic School Councils Meeting, May 14, 2015
—S. Xaviour
Motion 196 (15-08-25) by T. Thomas
Seconded by L. del Rosario
THAT THE MINUTES OF THE CENTRAL COMMITTEE FOR CATHOLIC SCHOOL COUNCILS
MEETING, MAY 14, 2015, BE RECEIVED.
CARRIED
2.
Minutes of Mississauga Public Library Board Meeting, May 20, 2015—T. Thomas
Motion 197 (15-08-25) by T. Thomas
Seconded by L. del Rosario
THAT THE MINUTES OF MISSISSAUGA PUBLIC LIBRARY BOARD MEETING, MAY 20, 2015,
BE RECEIVED.
CARRIED
G
Information/Reports from Administration, for Receipt
1.
Letter Received from the Right Honourable Stephen Harper, Prime Minister of Canada
—J. B. Kostoff
Motion 198 (15-08-25) by A. da Silva
Seconded by S. Hobin
THAT THE LETTER RECEIVED FROM THE RIGHT HONOURABLE STEPHEN HARPER, PRIME
MINISTER OF CANADA, BE RECEIVED.
CARRIED
Minutes – Regular Board Meeting – August 25, 2015
A 5 Pg. 4
2.
Letter Received from the Municipal Property Assessment Corporation, June 30, 2015
—J. B. Kostoff
Trustee S. Hobin requested the OCSTA Directors bring the letter of response forward to OCSTA.
Further to Trustee B. Iannicca’s discussion of the success of the Are You Ticked? campaign, staff
indicated the material could be republished.
Motion 199 (15-08-25) by B. Iannicca
Seconded by L. del Rosario
THAT THE LETTER RECEIVED FROM THE MUNICIPAL PROPERTY ASSESSMENT
CORPORATION, DATED JUNE 30, 2015, BE RECEIVED.
CARRIED
3.
Director’s Report: Boardwide Activities: Summer 2015—J. B. Kostoff
J. B. Kostoff, Director of Education, provided a summary of activities board-wide.
Trustees will receive electronic and hard copies of the presentation.
Motion 200 (15-08-25) by S. Hobin
Seconded by L. del Rosario
THAT THE VERBAL REPORT, DIRECTOR’S REPORT: BOARDWIDE ACTIVITIES: SUMMER
2015, BE RECEIVED.
CARRIED
4.
Tender Opening for Bram West #2, Catholic Elementary School-New School—D. Del Bianco
D. Del Bianco, Superintendent of Planning, advised the successful bidder for the Bram West #2
Catholic Elementary School-New School is Remo General Contracting Ltd. Construction is
scheduled to begin in September 2015, with a target completion of August 2016 in time for the
September 2016 opening.
In response to Trustee F. Di Cosola’s inquiry regarding the policy around threshold ratings, staff
advised the board’s procurement audit examined the capital plan and found it to be compliant.
Trustee S. Hobin inquired about the opening of tenders. Staff confirmed Bill 177 changed the
trustees’ role in the tender process.
In response to Trustee A. da Silva, staff advised that when a tender is issued there is a stated
time deadline. At that time, a group of individuals involved open the bids and present the
results. Staff members would have to declare if there was conflict and excuse themselves.
Motion 201 (15-08-25) by D. D’Souza
Seconded by A. da Silva
THAT THE REPORT TENDER OPENING FOR BRAM WEST #2, CATHOLIC ELEMENTARY
SCHOOL-NEW SCHOOL, BE RECEIVED.
CARRIED
Minutes – Regular Board Meeting – August 25, 2015
A 5 Pg. 5
H
Trustee, Committee, Administration Reports, Requiring Action
Nil
I
Notices of Motion
Nil
J
Additional Business
Nil
K
Questions asked of, and by Board Members
L
1.
Trustee B. Iannicca requested detailed statistics relating to anaphylactic children in DufferinPeel schools.
2.
In response to Trustee F. Di Cosola, staff advised the board follows Policy Governance in
accordance with the Education Act.
3.
In response to Trustee F. Di Cosola, staff will provide clarification in reference to Broader Public
Sector (BPS) expenses.
4.
Trustee B. Iannicca, inquired about the participation at the recent STOPR Young Rider
Orientation Day. Staff advised the event is historically well attended and will be tabulating the
results to share with trustees.
Declared Interest Items
Trustee F. Di Cosola assumed the Chair.
The following trustees left the meeting for the declared interest items.
Trustee M. Pascucci–family member belongs to OECTA
Trustee S. Hobin–family members belong to OECTA
Trustee A. da Silva–family member belongs to OECTA
Trustee D. D’Souza–family member is an employee of the board
Trustee B. Iannicca—family members belong to CUPE and OECTA
1.
Approval of the Minutes of the Regular Board Meeting, June 16, 2015 item A5 Minutes of the
Regular Board Meeting of April 28, 2015 Item L1 Declared Interest Items.
Motion 202 (15-08-25) by L. del Rosario
Seconded by T. Thomas
THAT THE MINUTES OF THE REGULAR BOARD MEETING OF JUNE 16, 2015, ITEM A5
MINUTES OF THE REGULAR BOARD MEETING OF MAY 26, 2015 AND L1 DECLARED
INTEREST ITEMS, BE APPROVED.
CARRIED
Minutes – Regular Board Meeting – August 25, 2015
A 5 Pg. 6
M
In Camera Session
Motion 203 (15-08-25) by T. Thomas
Seconded by L. del Rosario
THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN CAMERA
SESSION.
CARRIED
N
Rise and Report
Motion 204 (15-08-25) by S. Hobin
Seconded by T. Thomas
THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA BE PRESENTED AND THAT
THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED.
CARRIED
Motion 205 (15-08-25) by B. Iannicca
Seconded by A. da Silva
THAT THE THAT THE LETTER OF RETIREMENT FROM JOHN B. KOSTOFF, DIRECTOR OF
EDUCATION, BE RECEIVED.
CARRIED
Motion 206 (15-08-25) by B. Iannicca
Seconded by A. da Silva
THAT THE LETTER OF RETIREMENT FROM THE DIRECTOR OF EDUCATION, JOHN B. KOSTOFF, BE
PRESENTED IN PUBLIC SESSION.
CARRIED
Trustee E. O’Toole joined the meeting in process
Motion 207 (15-08-25) by B. Iannicca
Seconded by A. da Silva
THAT THE LETTER OF RETIREMENT DATED JULY 2, 2015, EFFECTIVE JANUARY 15, 2016, FROM
JOHN B. KOSTOFF, DIRECTOR OF EDUCATION, BE RECEIVED WITH REGRET.
CARRIED
Trustees recognized Director John B. Kostoff’s contribution to the Dufferin-Peel Catholic District
School Board and Catholic Education.
Chair M. Pascucci thanked the Director Kostoff for his leadership and his service to the Board.
He remarked on his faith and how it has made this board what it is; a board that others attempt
to emulate. On behalf of himself and his family, he wished Director Kostoff well.
Trustee S. Hobin wished Director Kostoff happiness and success in his future role and expressed
gratitude for his support.
Trustee A. da Silva spoke of her admiration and respect for the Director’s leadership and his
ability to bring everyone together from an operational and spiritual respective. Under Director
Minutes – Regular Board Meeting – August 25, 2015
A 5 Pg. 7
Kostoff’s leadership, the Catholicity level of Dufferin-Peel schools and students as well as all
other staff has greatly increased. She wished him well in his new role.
Trustee L. del Rosario thanked Director Kostoff for the message he sent to other boards and
thanked him for bringing Dufferin-Peel to be the benchmark of the boards of education. She
wished him well.
Vice Chair F. Di Cosola thanked the Director Kostoff for his dedication to this board for many
years. He spoke of the impact he has had on the board. His foresight, anticipation and
commitment that he has given to our board centered on the respect he has for parents and our
students. He wished him well in his new role.
Trustee T. Thomas thanked Director Kostoff for his support and encouragement. He spoke of a
true leader, not only at Dufferin-Peel, but in Catholic school systems. He offered best wishes to
the Director and his family.
Trustee D. D’Souza expressed his appreciation for the support received and wished Director
Kostoff well in his future endeavors.
Trustee B. Iannicca congratulated Director Kostoff on his retirement and spoke about his
dedication and commitment to the board and to his family. He thanked him for his support and
wished him well.
Trustee E. O’Toole congratulated and thanked Director Kostoff for all the work he has done and
wished him much happiness and blessings.
J. B. Kostoff, Director of Education, thanked trustees for enriching his life, giving him
opportunities to serve with the best board and best trustees and to work with an outstanding
staff.
Motion 208 (15-08-25) by E. O’Toole
Seconded by A. da Silva
THAT THE BOARD MOVE INTO PRIVATE SESSION.
CARRIED
O
Future Meetings
September 29, 2015
October 27, 2015
November 24, 2015
December 8, 2015
Organizational Board December 1, 2015
P
Adjournment
Motion 209 (15-08-25) by A. da Silva
Seconded by E. O’Toole
THAT THE MEETING BE ADJOURNED.
CARRIED
Minutes – Regular Board Meeting – August 25, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER A 6
MINUTES OF THE SPECIAL BOARD MEETING, SEPTEMBER 14, 2015
1. THAT THE MINUTES OF THE SPECIAL BOARD MEETING, SEPTEMBER 14, 2015, BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
A 6 Pg. 1
Minutes of the Special Board Meeting
Monday, September 14, 2015
Following the Administration and Finance Committee Meeting
Board Room, Catholic Education Centre
Chair:
Vice-Chair:
Trustees:
M. Pascucci
F. Di Cosola
A. Abbruscato
L. del Rosario
E. O’Toole
D. D’Souza
S. Hobin
T. Thomas
Director of Education:
Associate Director of Corporate Services, Chief Financial Officer
and Treasurer:
Associate Director of Instructional Services:
Superintendents:
D. Amaral
C. Blanchard
T. Cruz
D. Del Bianco
T. Lariviere
M. Mazzorato
L. Papaloni
C. Pitoscia
L. Storey
M. Vecchiarino
Assistant Superintendents:
D. Finegan-Downey
General Manager
T. Fioravanti
Recorder:
L. Mackereth
A
A. da Silva
B. Iannicca
S. Xaviour
J. B. Kostoff
J. Hrajnik
S. McWatters
J. Cherepacha
S. Kendrick
D. Oude-Reimerink
S. Steer
E. Fischer
Routine Matters
1.
Call to Order and Attendance
M. Pascucci, Chair of the Board, called the meeting to order at 7:45 p.m.
2.
Opening Prayer
Chair of the Board M. Pascucci led the Opening Prayer.
3.
Declaration of Interest
The following trustees declared an interest in agenda items:
H 1 Minutes of the Contract and Negotiations Committee Meeting, September 14, 2015
M 2 Minutes of the In Camera Session of the Contract and Negotiations Committee Meeting
September 14, 2015
Trustee M. Pascucci–daughter-in-law is a member of OECTA
Trustee A. Abbruscato—son is a member of OECTA and daughter-in-law is a member of
OECTA OT
Trustee S. Hobin—son is a member of OECTA and another son is a member of OECTA OT
Trustee A. da Silva–has an interest under the Trustee code of conduct - sister is a member
OECTA
Minutes – Special Board Meeting September 15, 2015
A 6 Pg. 2
Trustee D. D’Souza–wife is a part time employee of the board
Trustee B. Iannicca—wife is a member of CUPE 2026 and daughter is a member of OECTA OT
Trustees discussed Declaration of Interest and the Trustee Code of Conduct with regards to
communication of the items and recording in the minutes.
Motion 210 (15-09-14) by D. D’Souza
Seconded by B. Iannicca
THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L.
CARRIED
4.
Approval of the Agenda
Motion 211 (15-09-14) by B. Iannicca
Seconded by T. Thomas
THAT THE AGENDA BE APPROVED.
CARRIED
5.
Approval of the Minutes
Nil
i) Business Arising from the Minutes
Nil
B
Awards and Presentations
Nil
C
Pastor’s Remarks
Nil
D
Delegations
Nil
E
Information/Reports from Trustees, for Receipt
i) Regular Reports
Nil
ii) Ontario Catholic School Trustees’ Association (OCSTA) Update
Nil
ii) Good News Items
Nil
F
Reports from Committees, for Receipt
Nil
G
Information/Reports from Administration, for Receipt
Nil
Minutes – Special Board Meeting September 15, 2015
A 6 Pg. 3
H
Trustee, Committee, Administration Reports, Requiring Action
1.
Minutes of the Contract and Negotiations Committee Meeting, September 14, 2015.
This item moved to Agenda Item L.
I
Notice of Motion
Nil
J
Additional Business
Nil
K
Questions asked of, and by Board Members
Nil
L
Declared Interest Items
Trustee F. Di Cosola assumed the Chair.
1.
Minutes of the Contract and Negotiations Committee Meeting, September 14, 2015.
The Minutes were distributed at the meeting.
Motion 212 (15-09-14) by T. Thomas
Seconded by S. Xaviour
THAT MINUTES OF THE CONTRACT AND NEGOTIATIONS COMMITTEE MEETING,
SEPTEMBER 14, 2015, BE RECEIVED.
CARRIED
M
In Camera Session
Motion 213 (15-09-14) by L. Del Rosario
N
Seconded by E. O’Toole
THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN CAMERA
SESSION.
CARRIED
Rise and Report
J. B. Kostoff, Director of Education, clarified that all trustees would receive the Executive
Summary of the agreement with the understanding that it will not be communicated. Local
ratification of the provincial agreement is to take place this week and then the board will move
to local bargaining.
Motion 214 (15-09-14) by L. del Rosario
Seconded by E. O’Toole
THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA BE PRESENTED AND
THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED.
CARRIED
Minutes – Special Board Meeting September 15, 2015
A 6 Pg. 4
O
Future Meetings
Regular Board Meetings
September 29, 2015
October 27, 2015
November 24, 2015
December 8, 2015
Inaugural Meeting of the Board
December 1, 2015
P
Adjournment - 8:03 p.m.
Motion 215 (15-09-14) by T. Thomas
Seconded by E. O’Toole
THAT THE MEETING BE ADJOURNED.
CARRIED
Minutes – Special Board Meeting September 15, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 1
PRESENTATION
ONTARIO ASSOCIATION OF SCHOOL BOARD OFFICIALS
1. THAT THE PRESENTATION BY THE ONTARIO ASSOCIATION OF SCHOOL BOARD OFFICIALS,
BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 2
PRESENTATION
RECOGNITION OF SARAH RUSSELL BY SHARELIFE
1. THAT THE RECOGNITION OF SARAH RUSSELL BY SHARELIFE, BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 3
PRESENTATION
RECOGNITION OF 50 YEARS OF SERVICE OF THE FELICIAN SISTERS
1. THAT THE PRESENTATION, RECOGNITION OF 50 YEARS OF SERVICE OF THE FELICIAN SISTERS,
BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 4
PRESENTATION
THE IMPACT OF ICT AND THE GOLF COMMITTEE ON OUR STUDENTS AND FAMILIES
—A SOCIAL WORK PERSPECTIVE
1. THAT THE PRESENTATION, THE IMPACT OF ICT AND THE GOLF COMMITTEE ON OUR STUDENTS
AND FAMILIES—A SOCIAL WORK PERSPECTIVE, BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 5
PRESENTATION
PRESENTATION OF THE ST. HILDEGARD OF BINGEN
STEWARDSHIP AND SUSTAINABLE PRACTICES AWARD
TO AMY CIPRIANO AND JENNIFER MACSWEEN
1. THAT THE PRESENTATION, PRESENTATION OF THE ST. HILDEGARD OF BINGEN STEWARDSHIP
AND SUSTAINABLE PRACTICES AWARD TO AMY CIPRIANO AND JENNIFER MACSWEEN,
BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 6
RESOLUTION
UNESCO WORLD TEACHERS’ DAY- OCTOBER 5, 2015
1. THAT THE PROCLAMATION WITH RESPECT TO THE UNESCO (UNITED NATIONS EDUCATIONAL
SCIENTIFIC AND CULTURAL ORGANIZATION) WORLD TEACHERS’ DAY, BE RECEIVED.
2. THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS THAT
OCTOBER 5, 2015 BE RECOGNIZED AND CELEBRATED AS WORLD TEACHERS’ DAY IN
DUFFERIN-PEEL AND FACILITIES
AND
THAT ALL ARE ENCOURAGED TO THANK TEACHERS FOR THEIR COMMITMENT TO CATHOLIC
EDUCATION IN DUFFERIN-PEEL AND FOR THE OUTSTANDING WORK THEY DO WITH STUDENTS
EACH AND EVERY DAY.
Agenda –Regular Board Meeting – September 29, 2015
B 6 Pg. 1
RESOLUTION
UNESCO WORLD TEACHERS’ DAY – OCTOBER 5, 2015
(United Nations Educational Scientific and Cultural Organization)
WHEREAS, IN 1994, UNESCO DESIGNATED OCTOBER 5TH AS WORLD TEACHERS’ DAY TO
CELEBRATE THE ESSENTIAL ROLE OF TEACHERS IN PROVIDING QUALITY EDUCATION AT ALL
LEVELS
AND
WHEREAS OVER 100 COUNTRIES OBSERVE WORLD TEACHERS’ DAY
AND
WHEREAS, THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD VALUES THE DEDICATION
AND CONTRIBUTIONS OF ITS TEACHERS AND THOSE WHO SUPPORT TEACHERS,
BE IT RESOLVED THAT
THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS THAT OCTOBER 5, 2015
BE RECOGNIZED AND CELEBRATED AS WORLD TEACHERS’ DAY IN DUFFERIN-PEEL SCHOOLS
AND FACILITIES
AND THAT ALL ARE ENCOURAGED TO THANK TEACHERS FOR THEIR COMMITMENT TO
CATHOLIC EDUCATION IN DUFFERIN-PEEL AND FOR THE OUTSTANDING WORK THEY DO WITH
STUDENTS EACH AND EVERY DAY.
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 7
RESOLUTION
BUS DRIVER APPRECIATION DAY – OCTOBER 21, 2015
1. THAT THE PROCLAMATION WITH RESPECT TO THE BUS DRIVER APPRECIATION DAY, BE
RECEIVED.
2. THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS THAT
OCTOBER 21, 2015 BE RECOGNIZED AND CELEBRATED AS BUS DRIVER APPRECIATION DAY
WHEREBY ALL DUFFERIN-PEEL SCHOOLS ARE ENCOURAGED, IN AN APPROPRIATE MANNER, TO
CELEBRATE AND THANK THEIR BUS DRIVERS FOR A JOB WELL DONE.
Agenda –Regular Board Meeting – September 29, 2015
B 7 Pg. 1
RESOLUTION
BUS DRIVER APPRECIATION DAY – OCTOBER 21, 2015
WHEREAS STUDENT TRANSPORTATION SERVICES ARE AN INTEGRAL PART OF OUR
OPERATION AT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD
AND
WHEREAS OUR STUDENT BUS DRIVERS DO AN OUTSTANDING JOB IN TRANSPORTING
APPROXIMATELY 18,200 DUFFERIN-PEEL STUDENTS ON A DAILY BASIS
BE IT RESOLVED THAT
THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS THAT
OCTOBER 21, 2015 BE RECOGNIZED AND CELEBRATED AS BUS DRIVER APPRECIATION DAY
WHEREBY ALL DUFFERIN-PEEL SCHOOLS ARE ENCOURAGED, IN AN APPROPRIATE MANNER,
TO CELEBRATE AND THANK THEIR BUS DRIVERS FOR A JOB WELL DONE.
RECOMMENDATION TO THE BOARD
REPORT NUMBER B 8
RESOLUTION
CHILD CARE WORKER & EARLY CHILDHOOD EDUCATOR APPRECIATON DAY
OCTOBER 8, 2015
1. THAT THE PROCLAMATION WITH RESPECT TO CHILD CARE WORKER & EARLY CHILDHOOD
EDUCATOR APPRECIATON DAY, BE RECEIVED.
2. THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS
OCTOBER 8, 2015 BE DESIGNATED AS THE 15TH ANNUAL ‘CHILD CARE WORKER & EARLY
CHILDHOOD EDUCATOR APPRECIATION DAY’ IN RECOGNITION OF THE EDUCATION,
DEDICATION AND COMMITMENT OF CHILD CARE WORKERS TO CHILDREN, THEIR FAMILIES AND
QUALITY OF LIFE OF THE COMMUNITY.
Agenda –Regular Board Meeting – September 29, 2015
B 8 Pg. 1
RESOLUTION
CHILD CARE WORKER & EARLY CHILDHOOD EDUCATOR APPRECIATON DAY
OCTOBER 8, 2015
WHEREAS YEARS OF RESEARCH CONFIRM THE BENEFITS OF HIGH QUALITY CHILD CARE FOR
CHILDREN’S INTELLECTUAL, EMOTIONAL, SOCIAL AND PHYSICAL DEVELOPMENT AND LATER
LIFE OUTCOMES;
AND
WHEREAS CHILD CARE PROMOTES THE WELL-BEING OF CHILDREN AND RESPONDS TO THE
NEEDS OF PARENTS, CHILD CARE WORKERS AND THE BROADER COMMUNITY BY
SUPPORTING QUALITY OF LIFE SO THAT CITIZENS CAN FULLY PARTICIPATE IN AND
CONTRIBUTE TO THE ECONOMIC AND SOCIAL LIFE OF THEIR COMMUNITY;
AND
WHEREAS MANY STUDIES SHOW TRAINED AND KNOWLEDGEABLE EARLY CHILDHOOD
EDUCATORS AND CHILD CARE STAFF ARE THE MOST IMPORTANT ELEMENT IN QUALITY CHILD
CARE, AND THAT GOOD WAGES AND WORKING CONDITIONS ARE ASSOCIATED WITH HIGHER
JOB SATISFACTION, MORALE, AND LOWER STAFF TURNOVER, WHICH LEADS TO HIGH
QUALITY EDUCATION AND CARE;
BE IT RESOLVED THAT
THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD PROCLAIMS OCTOBER 8, 2015 BE
DESIGNATED AS THE 15TH ANNUAL ‘CHILD CARE WORKER & EARLY CHILDHOOD EDUCATOR
APPRECIATION DAY’ IN RECOGNITION OF THE EDUCATION, DEDICATION AND COMMITMENT
OF CHILD CARE WORKERS TO CHILDREN, THEIR FAMILIES AND QUALITY OF LIFE OF THE
COMMUNITY.
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 1
MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE MEETING, JUNE 10, 2015
1.
THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
MEETING, JUNE 10, 2015, BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
F 1 Pg. 1
Special Education Advisory Committee Meeting
Wednesday, June 10, 2015, 7:00 p.m.
Board Room, Catholic Education Centre
The mission of the Dufferin-Peel Catholic District School Board, in partnership with the family and Church, is to provide,
in a responsible manner, a Catholic education which develops spiritual, intellectual, aesthetic, emotional, social, and
physical capabilities of each individual to live fully today and to meet the challenges of the future, thus enriching the
community.
Committee Members:
S. Hobin, Chair, Trustee, Mississauga Wards 2 & 8
C. Koczmara, (Vice-Chair) Community Living Mississauga
L. del Rosario, Trustee, Mississauga Wards 6 & 11
D. D’Souza, Trustee, (Alternate) Brampton Wards 2, 5 & 6
T. Thomas, Trustee, (Alternate) Mississauga Ward 5
L. Donworth, ABC Association for Bright Children
L. Gaylie, Easter Seals Ontario
D. Logan, Epilepsy Halton Peel Hamilton
C. Munroe, Autism Ontario, Peel Chapter
J. Hatton, Autism Ontario, Peel Chapter (Alternate)
D. Farrace, Brampton Caledon Community Living
E. Reid, Canadian Mental Health Association/Peel
L. Silvestri, Learning Disabilities Association of Peel Children
V. Okrugic, VOICE/Peel Parents for Hearing Impaired Children
M. Demata, VOICE/Peel Parents for Hearing Impaired Children (Alternate)
G. Viteri, Peel Caring Network for Challenged Children
L. Silvestri, Learning Disabilities Association of Peel Children
K. Longley, Peel Caring Network for Challenged Children (Alternate)
A. Pawlak, Member at Large
P. Olivieri, Member at Large
Staff:
S. McWatters
S. Kendrick
E. Fischer
D. Amaral
G. Carley
C. Kyte
D. Lean
S. Sweet
G. Brown
C. Bova
R. Ariganello
M. Williams
A. Paquin
P. Boniferro
L. Eschli
K. Page
R. Baechler
C. Rahkola
M. Minnick
L. Hutchison
P. Atkinson
J. Toste
W. Brunton
R. Della-Spina, Recorder
Regrets: L. del Rosario, E. Reid, G. Viteri, P. Olivieri, L. Silvestri
UNAPPROVED MINUTES
A
Routine Matters
1. Call to Order and Attendance
Meeting was called to order by Chair, Trustee S. Hobin at 7:12 p.m. Trustee Hobin welcomed all
members, staff and guest Barb DesLauriers from the Association for Bright Children (ABC).
Attendance was taken.
Regular Board Meeting – September 29, 2015
Unapproved Minutes – Special Education Advisory Committee Meeting – June 10, 2015
F 1 Pg. 2
2. Opening Prayer – Prayer for the End of the School Year
Chair Hobin led SEAC in prayer.
3. Approval of Agenda
Moved by D. Logan
THAT THE AGENDA BE APPROVED.
CARRIED
4. Approval of Minutes, SEAC Meeting, May 20, 2015
Moved by C. Koczmara
THAT THE MINUTES OF THE MAY 20, 2015 MEETING BE APPROVED.
CARRIED
5. Previous Business - Follow-up to Minister L. Sandals Letter to Dufferin-Peel SEAC
Superintendent Kendrick invited additional items arising from Minister Sandals’ letter. No
additional feedback was brought forward.
B
Presentations and Staff Reports
1. Well-Being and Mental Health Strategy: Update, S. Kendrick, E. Fischer, S. Sweet
Dr. S. Sweet provided SEAC with an update with regard to Dufferin-Peel’s Mental Health and WellBeing Guiding Framework (2014-2017), and the related initiatives during the 2014-2015 school
year. The Guiding Framework is a written expression of Dufferin-Peel’s shared priorities and beliefs
in the area of mental health, and related initiatives designed to enhance student mental well-being.
The framework aligns with our Catholic Board Learning Plan and offers a way forward, nurturing a
Catholic culture of mental well-being, in support of all.
Chair Hobin thanked Dr. Sweet on behalf of the Board of Trustees for the efforts in support of
student well-being and mental health.
2. Dufferin-Peel’s Catholic Community: Celebrating Family Engagement, S. Kendrick, E. Fischer
Assistant Superintendent Fischer spoke of a recent presentation at Faith and Program on family
and parent engagement. The voice of SEAC was present in this presentation, shared within a
broader context of parent engagement across Dufferin-Peel, engaging the parent community and
supporting students. Family engagement is deeply rooted in Catholic Education and is supported
through the Ministry, Strategic System Plan, the Catholic Board Learning Plan and the Ontario
Catholic School Graduate Expectations. Superintendent Kendrick shared, with over $60,000 in
Parent Reaching Out Grants over the past five years, SEAC’s family engagement initiatives have
supported families with interactive workshops led by parents, community collaborators and
supported by staff.
3. The Catholic Board Learning Plan: Witness to Faith and Learning – Voices of Graduates from the
Dufferin-Peel Catholic District School Board, Transition to Graduation and Vocation, S. Kendrick, E.
Fischer
Regular Board Meeting – September 29, 2015
Unapproved Minutes – Special Education Advisory Committee Meeting – June 10, 2015
F 1 Pg. 3
Superintendent Kendrick introduced a video on the voices of students and their journey through
Dufferin-Peel schools. Students, including students with differing abilities, from the early years to
vocation, spoke on what they have learned and how their faith has helped them to become
students who will graduate / have graduated with rich Catholic faith traditions, rooted in the
Ontario Catholic School Graduate Expectations.
C
Budget
It is anticipated that final approval of 2015-2016 budget will occur at the June Board meeting. The
Board of Trustees continues to be highly supportive and sensitive to the needs of students, including
students with differing abilities and special education needs. The finance department will provide an
update to SEAC in the fall re: the 2015-2016 budget, as appropriate.
D
Information/Reports from Trustees
1. Chair Hobin shared that at Faith & Program the board budget of $977M was announced. The
board faces 1–2% reduction. The board continues to balance the budget and allocate funds so as
to minimize the impact on special education.
2. As a result of the retirement of Superintendent N. Milanetti, the Employee Relations department
and the Human Resources department will be merged over the summer months. Superintendent
Milanetti moves on to Executive Director of Ontario Catholic School Trustees Association (OCSTA).
3. A capital budget of $54.1M for capital projects, e.g. school additions, renovations, and so on, is
moving forward.
4. A new school will be opening in Brampton in September 2016. Two schools in the past year,
undergoing major renovations, St. Domenic and St. Sofia, will be moved back to their renovated
buildings in September, 2015.
5. Trustees will be attending several graduations and special year end events in their schools over the
remaining few weeks. A busy time of year!
6. This summer, with the help of the Ontario Bishops and the Institute of Catholic Education, a
provincial writing team will review the Health and Physical Education Curriculum through a Catholic
lens.
7. Trustee Hobin shared that Dufferin-Peel continues to be recognized for the supportive, integrated
team approach to supporting student mental well-being and mental health.
E
Reports from Community Associations - NIL
F
Work Groups – NIL
G Information and Correspondence
1. Special Education Plan Update, S. Kendrick, E. Fischer, M. Minnick
M. Minnick provided a summary of the feedback received to date on the Special Education Plan.
Feedback forms are due by June 19, 2015.
Trustee Hobin thanked Ann Paquin for her hard work in the gifted program over the years and for
being part of SEAC as she begins her retirement.
Regular Board Meeting – September 29, 2015
Unapproved Minutes – Special Education Advisory Committee Meeting – June 10, 2015
F 1 Pg. 4
2. Special Needs Strategy, Dr. C. Kyte
The Coordinated Services Planning Committee has submitted its proposal to improve the
coordination of services for children and youth with multiple and complex needs. The committee
awaits approval prior to implementation in 2016. The Integrated Rehabilitation Services Committee
continues to explore possible models for delivery of speech and language services, occupational
therapy and physical therapy. Parents will be invited to participate in the planning process again in
the early fall. Dr. Kyte thanked SEAC for their on-going participation with the Special Needs
Strategy.
3. Superintendent Kendrick noted that Erwin Reid from Canadian Mental Health Association/Peel sent
his regrets and will not be returning to SEAC. He thanked the committee for their commitment and
dedication to students. Superintendent Kendrick thanked E. Reid for his commitment to SEAC and
his work with the PRO Grants. Staff are in communication with Canadian Mental Health
Association/Peel for representation moving forward.
H Communications – NIL
I
Questions asked of, and by Committee Members – NIL
J
Public Questions – NIL
K
Future Meetings
1. Tentative SEAC Dates for 2015-2016
L
Adjournment
Trustee Hobin thanked Superintendent Kendrick and Assistant Superintendent Fischer and all of the
staff in the system for the supports provided for students with differing abilities, and their families, and
wished everyone a great summer.
Moved by L. Donworth
THAT THE MEETING BE ADJOURNED AT 9:12 P.M.
CARRIED
Regular Board Meeting – September 29, 2015
Unapproved Minutes – Special Education Advisory Committee Meeting – June 10, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER F 2
MINUTES OF THE MISSISSAUGA PUBLIC LIBRARY BOARD MEETING, JUNE 17, 2015
1.
THAT THE MINUTES OF THE MISSISSAUGA PUBLIC LIBRARY BOARD MEETING,
JUNE 17, 2015, BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
F 2 Pg. 1
Agenda 2.1
MISSISSAUGA PUBLIC LIBRARY BOARD
Regular Meeting
Minutes of the meeting held on Wednesday, June 17, 2015 at 5:30 p.m.,
Mississauga Central Library, 301 Burnhamthorpe Rd. West, Mississauga,
ON L5B 3Y3
PRESENT:
Margot Almond
Raj Chopra
Nokha Dakroub
Brad Hutchinson (Chair)
Councillor John Kovac
Councillor Matt Mahoney
Priscilla Mak
Val Ohori (Vice-Chair)
Thomas Thomas
ABSENT:
Harry Hastilow
Antonio Maraschiello
STAFF PRESENT:
Rose Vespa, Director
Anne Murphy, Area Manager One
Betty Mansfield, Area Manager Two
Sue Coles, Area Manager Three
Debbie MacDonald, Manager, Shared Services
MINUTES RECORDED: Anne Marie Solleza
1.0 CALL TO ORDER/APPROVAL OF AGENDA
The Chair called the meeting to order at 5:32 pm.
33:15 Resolved that the agenda be approved as presented.
Moved by T. Thomas
Seconded by N. Dakroub
Carried
F 2 Pg. 2
Mississauga Public Library Board Meeting
Wednesday, June 17, 2015
-2-
1.1 DECLARATION OF CONFLICT OF INTEREST
There were no conflicts of interests declared.
1.2 DELEGATION
Ted Sharp – Manager of Collections
T. Sharp provided the Board with an overview of the procurement process for
library materials, starting with how books are chosen, how the budget is
divided into packages and how suppliers are selected. He mentioned the
increasing popularity of ebooks among customers and how the library
continues to serve those needs. He mentioned the library’s subscription to
Collection HQ, a suite of highly-integrated modules, providing a full set of
powerful tools that support the collection management and development
process in public libraries.
The Chair thanked T. Sharp for his informative session with the Board.
2.0 CONSENT AGENDA
34:15 Resolved that the consent agenda be approved as presented and
the CEO of the Library is hereby authorized and directed to take
such action that may be necessary to give effect to the
recommendations as therein contained.
Moved by V. Ohori
Seconded by P. Mak
CARRIED
3.0 CEO’s HIGHLIGHTS
The Director informed the Board of several funding announcements from the
provincial government. Mississauga Library will be receiving $76,000 for
Phase 2 of the Technology Grant. However, $185,000 funding support for
databases will end next year.
F 2 Pg. 3
-3Mississauga Public Library Board Meeting
Wednesday, June 17, 2015
She thanked Councillors M. Mahoney and J. Kovac, P. Mak and N. Dakroub for
attending the Staff Appreciation Day on June 10, 2015 which was once again a
big success. She also thanked the Library Leadership Team for spearheading
the event.
Other updates mentioned were the library’s official membership to FOPL and
the RFID Self Check-Out project at Central Library which is going well and on
schedule.
4.0 POLICY REVIEW
4.1 Review of Collection Statement and Intellectual Statement
A minor change to include Ontario Library Association in the Policy Overview
was suggested. A clarification with regard to stakeholders was also discussed.
35:15 Resolved that the draft Collection Policy revised as of June 10,
2015 be approved with amendments.
Moved by M. Almond
Seconded by Councillor J. Kovac
CARRIED
5.0 INTERNAL MONITORING REPORTS
5.1 Report on Business Plan
36:15 Resolved that the report on the Library 2016-2018 Business Plan
and Budget be received.
Moved by T. Thomas
Seconded by Councillor M. Mahoney
CARRIED
F 2 Pg. 4
Mississauga Public Library Board Meeting
Wednesday, June 17, 2015
-5-
5.2 Approve Audited Financial Statements
M. Almond requested more information on “expected average remaining
service life” an item under Employee Benefits on page 8 of the financial
statement. The Director assured definition will be provided at the next
meeting.
37:15 Resolved that the 2014 Year-End Financial statements as approved
by City Council be approved as presented.
Moved by N. Dakroub
Seconded by P. Mak
Carried
6.0 ENDS
6.1 Planning Process for Community Open House
The Director presented the plan for the Community Open House which has
been scheduled for October 21st, from 7:00 to 9:00 pm immediately after the
Board meeting. Messaging will go out to the major stakeholders as well as
members of the general public through the many media channels the library
uses. The Director has also asked a member of City staff to facilitate a
planning session for the Board at the September meeting.
38:15 Resolved that the report Planning for Community Open House
dated June 8, 2015 be approved as presented.
Moved by Councillor J. Kovac
Seconded by V. Ohori
Carried
7.0 GOVERNANCE
8.0 OWNERSHIP LINKAGE
9.0 BOARD ADVOCACY
10.0 EDUCATION
10.1 Area Highlights
F 2 Pg. 5
Mississauga Public Library Board Meeting
Wednesday, June 17, 2015
-6-
10.2 Policy Governance Training
The Director provided a brief recap of the Policy Governance training last
June 3rd. The members who attended were very complimentary of Catherine
Raso, the trainer who conducted the workshop and commended the Director
for her excellent choice.
Board members also requested the Director follow up with Ms. Raso
regarding next steps for the Board’s review of governance policies.
M. Almond brought forward a board education opportunity from the
Chartered Accountant’s Association (CPA).
11.0 Incidental Information
12.0 Other Business
13.0 Board Self-Evaluation
N. Dakroub led the self-evaluation. She noted that there was good exchange
of ideas with members arriving on time and coming well prepared for the
meeting. Everyone adhered to the rules of order and there was plenty of
discussion about the future.
14.0 In Camera Agenda
39:18 Resolved that the Board move into closed session at 6:45pm
pursuant to Ontario Public Library Act Sections
(4) (b) personal matters about an identifiable individual
(4) (d) labour relations or employee negotiations
15.0 Adjournment
There being no other matters to discuss, the meeting was adjourned at 7:25
p.m.
NEXT MEETING
The next meeting of the Library Board will on September 16, 2015 at Central
Library.
________________________
Secretary/Treasurer
________________________
Chair
RECOMMENDATION TO THE BOARD
REPORT NUMBER G 1
REPORT TO THE COMMUNITY- FALL 2015
(The report will be distributed at the meeting.)
1.
THAT THE REPORT TO THE COMMUNITY- FALL 2015, BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER G 2
PUPIL ACCOMMODATION POLICY REVIEW—2015
1.
THAT THE REPORT, PUPIL ACCOMMODATION POLICY REVIEW—2015, BE RECEIVED.
Agenda –Regular Board Meeting – September 29, 2015
G 2 Pg. 1
Regular Board Meeting
September 29, 2015
Pupil Accommodation Policy Review - 2015
Strategic Goal: Catholic Learning Environment, Stewardship of Our Physical Environment,
Community Engagement
Policy/Governance
PURPOSE
This report provides the background information and describes the purpose of the Pupil
Accommodation Review Policy which requires public consultation prior to approval by the Board of
Trustees and the commencement of a Pupil Accommodation Review.
BACKGROUND
On March 26, 2015, the Ministry of Education released the new Pupil Accommodation Review Guideline
(PARG). This guideline is a minimum standard for school boards to meet in developing a Pupil
Accommodation Review Policy which will be essential to boards when planning to address underutilized
school space and for the greater coordination and sharing of planning related information between
school boards and other community partners.
It is stated in the Guideline that it has been established “to align with the Ministry of Education’s vision
and as such, focuses on student well-being; academic achievement; and the school board financial
viability/sustainability.”
The new PARG is a result of a significant amount of feedback from parents, guardians, and other
community members with respect to the contentious nature of the school closure process for the
members of an Accommodation Review Committee (ARC), the inflexibility and length of the process, the
role of other government agencies, and decisions that did not always reflect the ARCs’ reports.
To address these concerns, the Ministry’s Capital Advisory Committee (CAC), which was made up of a
number of school board representatives from across the province, undertook a comprehensive review
of the existing PARG. In addition, the Ministry consulted on the CAC’s recommendations with a wide
range of stakeholders, including trustee associations, senior school board officials, parent groups,
student associations, teacher federations, education worker unions, municipal sector representatives,
and administrative review facilitators.
COMMENTARY
As a result of recommendations and feedback from the above noted consultations, the PARG has
undergone a significant transformation. School boards are now required to amend their pupil
accommodation review policies to reflect the new PARG. Upon revising their pupil accommodation
Regular Board Meeting – September 29, 2015
Pupil Accommodation Policy Review - 2015
G 2 Pg. 2
review policies all school boards are required to consult Board-wide and with internal and external
stakeholders to solicit feedback on the amended policy prior to final approval of the Policy.
Highlights of the PARG Revision:
 Board staff must identify a number of scenarios, including a preferred option, in the Initial Staff
Report which recommends the initiation of an Accommodation Review. These scenarios will
identify the individual schools that are being proposed for closure.
 The Accommodation Review Committee (ARC) will host a minimum of two (2) meetings with the
public
 The timelines have been modified to allow for the completion of an Accommodation Review
within one (1) school year
 Accommodation Review Committee (ARC) members are no longer required to develop a
recommendation(s), vote on an option or prepare a final report to the Board
 Accommodation Review Committee (ARC) must include at minimum a parent/guardian
representative from each of the schools under review, chosen by their respective communities
 Boards must now also include a modified Pupil Accommodation Review process within the Pupil
Accommodation Review Policy
 Boards are required to consult with the DPCDSB and local communities on the draft Policy prior
to Board of Trustee approval of the Policy.
 The Board of Trustees must approve a Pupil Accommodation Review Policy prior to the
commencement of any pupil accommodation reviews
REVISED POLICY
The Board’s current Policy 6.51 on Pupil Accommodation Reviews became effective on March 27, 2007.
(Appendix 1). This policy was followed most recently in 2007 when the Board of Trustees approved the
review of schools within the Central Erin Mills and Dixie Shorefront review areas in Mississauga, and the
Bramalea North review area in Brampton.
Prior to the commencement of any new pupil accommodation reviews the Ministry of Education
requires that school boards update their existing policies to reflect the revised Pupil Accommodation
Review Guidelines.
Board Planning Staff has been fortunate to work with the Catholic School Board Services Association
(CSBSA) and CSBSA appointed legal counsel to develop a new PAR policy and process to ensure
compliance with the Ministry of Education PARG. The CSBSA Planning group collaborated with each
other and with legal counsel to develop a policy that each of the six CSBSA Boards could use as a
standard template and adapt to each respective board’s practices. It is important to note that there is
limited opportunity to deviate from the Ministry’s guideline. Using the CSBSA standard template will
strengthen the policy against any potential appeals.
Attached as Appendix 2 is a revised and updated version of Board Policy 6.51 which reflects the new
Ministry guideline on pupil accommodation reviews and the standard template developed in
cooperation with the CSBSA Planning group and legal counsel.
Regular Board Meeting – September 29, 2015
Pupil Accommodation Policy Review - 2015
G 2 Pg. 3
Modified Pupil Accommodation Review Process
As noted in the highlights above, the Board now has an option to apply a modified pupil accommodation
review process in certain circumstances. These circumstances are limited and need to meet a minimum
number of requirements. The purpose of the modified process is to shorten the timeframe of a review to
be completed within four (4) months. In situations where there is a very limited number of pupils in the
review area, where programs require the relocation of greater than 50% of the student population, or
where there would be no impact on a school boundary are a few of the circumstances to which the
modified process could apply. It would be very rare that a modified pupil accommodation review process
would be recommended.
CONSULTATION
Upon revising a pupil accommodation review policy all school boards are required to consult Board-wide
and with the local communities to solicit feedback on the amended policy. On September 30, 2015 a
survey will be posted on the Board’s website to solicit feedback on the proposed Pupil Accommodation
Review Policy. Notice will be distributed to all students and staff at Dufferin-Peel schools. In addition,
notice will be posted in local papers advising of the survey and where it can be found on the website.
The survey will be available until 4:30 pm on Friday, October 16, 2015.
Staff will prepare a subsequent report for the October 27, 2015 Board meeting recommending approval
of the Policy including any suggested changes as a result of the public consultation.
RECOMMENDATIONS
1. THAT THE REPORT, PUPIL ACCOMMODATION POLICY REVIEW - 2015, BE RECEIVED.
Prepared by:
S. Cox, Manager of Planning
Submitted by: S. Cox, Manager of Planning
C. Blanchard, Superintendent of Strategic Planning, Policy and Special Projects
D. Del Bianco, Superintendent of Planning & Operations
Date:
September 24, 2015
Regular Board Meeting – September 29, 2015
Pupil Accommodation Policy Review - 2015
G. 2 Pg. 4
APPENDIX 1
DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD
BOARD POLICY
Board Policy Number:
6.51
Subject:
Pupil Accommodation Review
Effective Date:
(601) March 27, 2007.
Revised/Amended:
Draft September, 2015.
Reference:
GAP 718.00 Pupil Accommodation Review
“Make every effort to keep the unity of the Spirit through the bond of peace.”
Ephesians 4:3
The Dufferin-Peel Catholic District School Board is committed to providing quality education to students
through programs and facilities that support academic achievement and well-being and to ensuring
effective stewardship of the resources of the Board. All facilities of the Board are part of an on-going
review to identify the most effective pupil accommodation arrangements for the delivery of all
elementary and secondary programs.
Dufferin-Peel Catholic District School Board’s Pupil Accommodation Review Policy has been revised to
outline the aspects of the facility review process in accordance with the Ministry of Education’s Pupil
Accommodation Review Guideline (March, 2015).
The Pupil Accommodation Review Policy outlines the process undertaken to complete a regular pupil
accommodation review process or a modified pupil accommodation review process and applies to
schools of the Board offering elementary and/or secondary programs. Wherever possible, schools will
be subject to a pupil accommodation review only once in a five-year period, unless there are
circumstances that necessitate a review, as determined by the Board.
A regular or modified pupil accommodation review of a school or schools will occur in the context of the
Board’s long-term capital and accommodation planning process. Options for the school(s) involved,
including closure, will be made in accordance with that process.
The Board welcomes the opportunity for the public and affected school communities to be heard with
respect to pupil accommodation reviews as outlined in the Pupil Accommodation Review Guideline
(2015). Accordingly, the Board will communicate relevant information with all stakeholders.
The Board of Trustees will make the final decision regarding any outcome of a pupil accommodation
review which could include school closure.
As outlined in the Pupil Accommodation Review Guideline (2015), there are two processes possible for a
Pupil Accommodation Review: a regular pupil accommodation review or a modified pupil
accommodation review excluding exemptions (Section 3).
Section 1 – Regular Accommodation Review Process
The stages of the regular pupil accommodation review process are as follows:
G. 2 Pg. 5
APPENDIX 1










Preparation and submission of an Initial Staff Report and School Information Profile(s);
Approval by the Board of Trustees to undertake a pupil accommodation review process;
Establishment of the Accommodation Review Committee (including its Terms of Reference);
Consultation with Local Municipal Governments/Community Partners;
Accommodation Review Public Meetings;
Preparation and submission of an Interim Staff Report, including a Community Consultation
section;
Public Delegations to the Board of Trustees;
Preparation and submission of a Final Staff Report;
Decision by the Board of Trustees; and,
Establishment of a Transition Committee.
Section 2 – Modified Accommodation Review Process
A modified pupil accommodation review process may be initiated by the Board of Trustees when two or
more of the following factors are considered:
 distance from the school under review to the nearest available accommodation;
 utilization rate of the facility;
 number of students enrolled at the school;
 when the Board is planning the relocation (in any school year or over a number of school years)
of a program, in which the enrolment constitutes more than or equal to 50% of the school’s
enrolment (this calculation is based on the enrolment at the time of the relocation, or the first
phase of a relocation carried over a number of school years);
 there are no more than three (3) schools subject to the pupil accommodation review process;
 the entire student population of a school that is subject to a pupil accommodation review
process can be accommodated in another school without a boundary change.
The modified pupil accommodation review process consists of the following steps:
 Preparation and submission of an Initial Staff Report and School Information Profile(s);
 Approval by the Board of Trustees to undertake a modified pupil accommodation review
process;
 Consultation with Local Municipal Governments/Community Partners;
 An Accommodation Review Public Meeting;
 Preparation and submission of an Interim Staff Report, including a Community Consultation
Section;
 Public Delegations to the Board of Trustees;
 Preparation and submission of a Final Staff Report;
 Decision by the Board of Trustees;
 Establishment of a Transition Committee.
Section 3 – Exemptions
The Board of Trustees may decide that neither a regular pupil accommodation review nor a modified
pupil accommodation review process is required and exempt a school or schools from the process in any
of the following circumstances:
 where a replacement school is to be built by the Board on the existing site, or built or acquired
within the existing school attendance boundary, as identified by the Board, including in its
relevant policies;
 where a replacement school is to be built by the Board on the existing site, or built or acquired
within the existing school attendance boundary and the school community must be temporarily
G. 2 Pg. 6
APPENDIX 1





relocated to ensure the safety of students and staff during the reconstruction, as identified by
the Board, including in its relevant policies;
when a lease for the school is terminated;
when the Board is planning the relocation (in any school year or over a number of school years)
of grades or programs, in which the enrolment constitutes less than 50% of the school’s
enrolment (this calculation is based on the enrolment at the time of the relocation, or the first
phase of a relocation carried over a number of school years);
when the Board is repairing or renovating a school, and the school community must be
temporarily relocated to ensure the safety of students during the renovations;
where a facility has been serving as a holding school for a school community whose permanent
school is over-capacity and/or is under construction or repair;
where there are no students enrolled at the school at any time throughout the school year.
This policy is in alignment with the requirements as outlined in the Pupil Accommodation Review
Guideline (2015). Dufferin-Peel Catholic District School Board remains committed to an informed and
consultative process with communities.
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 1
MINUTES OF THE AUDIT COMMITTEE MEETING, SEPTEMBER 14, 2015
1. THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING, SEPTEMBER 14, 2015, BE RECEIVED.
2. THAT THE AUDIT SERVICE PLAN FOR THE YEAR ENDED AUGUST 31, 2015, AS PREPARED BY
DELOITTE LLP, BE APPROVED.
Agenda –Regular Board Meeting – September 29, 2015
H 1 Pg. 1
Minutes of Audit Committee Meeting
Monday September 14, 2015 - 6:00 p.m.
Board Room, Catholic Education Centre
Chair:
Vice Chair:
Board Member:
Non-Board Members:
Director of Education:
Associate Director of Corporate Services, Chief Financial Officer and
Treasurer:
Associate Director of Instructional Services:
Superintendents:
J. Cherepacha
S. Kendrick
Staff:
B. Hester
Recorder:
A
E. O’Toole
T. Thomas
S. Hobin
L. Prestia
K. Travers
J. B. Kostoff
J. Hrajnik
S. McWatters
D. Del Bianco
M. Mazzorato
M. Vecchiarino
E. Cyrus
K. Sun
L. Mackereth
Routine Matters
1.
Call to Order and Attendance
Chair E. O’Toole called the meeting to order at 6:00 p.m.
2.
Opening Prayer
Chair E. O’Toole led the Opening Prayer.
3.
Declaration of Interest
i.
Letter of Declaration – E. O’Toole
ii.
Letter of Declaration – S. Hobin
iii.
Letter of Declaration – T. Thomas
iv.
Letter of Declaration – L. Prestia
v.
Letter of Declaration – K. Travers
J. Cherepacha, Superintendent of Financial Services confirmed receiving the signed Letters of
Declaration from E. O’Toole, S. Hobin, T. Thomas, L. Prestia and K. Travers.
4.
Approval of the Agenda
Moved by L. Prestia
THAT THE AGENDA BE APPROVED.
CARRIED
Minutes of the Audit Committee Meeting – September 14, 2015
H 1 Pg. 2
i) Approval of Calendar Items
Nil
5.
Minutes of the Audit Committee Meeting, March 2, 2015
Moved by T. Thomas
THAT THE MINUTES OF THE AUDIT COMMITTEE MEETING OF MARCH 2, 2015,
BE RECEIVED.
CARRIED
i) Business Arising from the Minutes
Nil
B
Awards and Presentations
Nil
C
Pastor’s Remarks
Nil
D
Delegations
Nil
E
Information/Reports from Trustees, for Receipt
i)
Regular Reports
Nil
ii)
Good News Items
Nil
F
Reports from Committees, for Receipt
Nil
G
Information/Reports from Administration, for Receipt
Nil
H
Trustee, Committee, Administration Reports, Requiring Action
1.
Audit Service Plan for the Year Ended August 31, 2015—Deloitte
J. Cherepacha, Superintendent of Financial Services, introduced the report and welcomed Steve
Stewart, partner at Deloitte LLP, to present the Audit Service Plan for the year ended August 31,
2015. The Deloitte team will be on site in October to complete the field work for the audit. The
Ministry requires the financial statements to be submitted by November 13, 2015.
Steve Stewart reviewed the executive summary, the audit scope and the four areas of audit risk.
Deloitte LLP will report back to the Audit Committee the audit results.
Minutes of the Audit Committee Meeting – September 14, 2015
H 1 Pg. 3
Steve Stewart asked the committee members if they had concerns or risk areas that they wanted
to mention. No concerns were noted.
In response to K. Travers’ inquiry regarding the change in materiality, S. Stewart advised
materiality has increased a small amount over last year, from 1.65% to 2%. 2% is the industry
norm.
K. Travers, inquired if the audit risks have changed year over year or do they remain the same.
S. Stewart advised they are consistent with the previous year.
Moved by S. Hobin
THAT THE AUDIT SERVICE PLAN FOR THE YEAR ENDED AUGUST 31, 2015, BE RECEIVED.
CARRIED
Moved by S. Hobin
THAT THE AUDIT COMMITTEE RECOMMEND TO THE BOARD, APPROVAL OF THE
AUDIT SERVICE PLAN FOR THE YEAR ENDED AUGUST 31, 2015, AS PREPARED BY
DELOITTE LLP.
CARRIED
I
Notices of Motion
Nil
J
Additional Business
Nil
K
Questions asked of, and by Board Members
Nil
L
Declared Interest Items
Nil
M
In Camera Session
Moved by K. Travers
THAT THE COMMITTEE RESOLVE INTO THE IN CAMERA SESSION.
CARRIED
N
Rise and Report
Moved by T. Thomas
THAT THE REPORT OF THE IN CAMERA SESSION BE PRESENTED AND THAT THE COMMITTEE’S
RECOMMENDATIONS, BE ADOPTED.
CARRIED
Minutes of the Audit Committee Meeting – September 14, 2015
H 1 Pg. 4
O
Future Meetings
November 2, 2015
P
February 1, 2016
June 6, 2016
Adjournment
Moved by L. Prestia
THAT THE MEETING OF THE AUDIT COMMITTEE BE ADJOURNED. 6:30 pm
CARRIED
Minutes of the Audit Committee Meeting – September 14, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 2
MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING, SEPTEMBER 14, 2015
1.
THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING,
SEPTEMBER 14, 2015, BE RECEIVED
Agenda –Regular Board Meeting – September 29, 2015
H 2 Pg. 1
Minutes of the Administration and Finance Committee Meeting
Monday, September 14, 2015 - 7:00 p.m.
Board Room, Catholic Education Centre
Chair:
Vice Chair:
Trustees:
A. da Silva
E. O’Toole
A. Abbruscato
F. Di Cosola
M. Pascucci
J. Anderson
D. D’Souza
S. Hobin
T. Thomas
L. Hesketh Pavilons
Student Trustees:
Director of Education:
Associate Director of Corporate Services, Chief Financial Officer
and Treasurer:
Associate Director of Instructional Services
Superintendents:
C. Blanchard
J. Cherepacha
S. Kendrick
T. Lariviere
L. Papaloni
C. Pitoscia
Assistant Superintendents
D. Finegan-Downey
General Managers:
B. Campbell
R. Eberhardt
B. Hester
R. Moriah
Recorder:
L. Mackereth
A
L. del Rosario
B. Iannicca
S. Xaviour
J. B. Kostoff
J. Hrajnik
S. McWatters
D. Del Bianco
M. Mazzorato
M. Vecchiarino
E. Fischer
T. Fioravanti
Routine Matters
1.
Call to Order and Attendance
At 7:00 p.m. A. da Silva, Chair of the Administration and Finance Committee, called the
meeting to order.
2.
Opening Prayer
Committee Chair A. da Silva led the Opening Prayer.
3.
Declaration of Interest
The following trustees declared an interest in agenda items:
A5 Minutes of the Administration and Finance Committee Meeting, June 1, 2015 Items A3,
L1
M1 Minutes of the In Camera Session of the Administration and Finance Committee Meeting,
June 1, 2015, Item M1.2
Trustee M. Pascucci–family member belongs to OECTA
Trustee A. Abbruscato–family members belong to OECTA
Trustee S. Hobin–family members belong to OECTA
Trustee D. D’Souza-family member works for the board
Trustee B. Iannicca–family members belong to CUPE 2026 and OECTA OT
Trustee A. da Silva–family member belongs to OECTA
Minutes – Administration and Finance Committee Meeting September 14, 2015
H 2 Pg. 2
Moved by M. Pascucci
THAT THE DECLARED INTEREST ITEMS BE MOVED TO AGENDA ITEM L.
CARRIED
2.
Approval of the Agenda
i. Approval of Calendar Items
a) Construction Progress Report as at September 2, 2015
Moved by T. Thomas
THAT THE AGENDA BE APPROVED.
CARRIED
Moved by A. Abbruscato
THAT THE CONSTRUCTION PROGRESS REPORT AS AT SEPTEMBER 2, 2015, BE RECEIVED.
CARRIED
5.
Minutes of the Administration and Finance Committee Meeting, June 1, 2015, excluding
Item A3 Declared Interest and L1 Declared Interest Item-Proposed 2015-2016 Operating
Budget
i) Business Arising from the Minutes
Nil
Moved by S. Hobin
THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING
OF JUNE 1, 2015, EXCLUDING ITEM A3 DECLARED INTEREST AND L1 DECLARED
INTEREST ITEM-PROPOSED 2015-2016 OPERATING BUDGET, BE RECEIVED.
CARRIED
B
Awards and Presentations
Nil
C
Pastor’s Remarks
Nil
D
Delegations
Nil
E
Information/Reports from Trustees, for Receipt
i)
Regular Reports
Minutes – Administration and Finance Committee Meeting – September 14, 2015
H 2 Pg. 3
a) Ontario Catholic Schools Trustees’ Association (OCSTA) Update - T. Thomas/A. da Silva
Trustee T. Thomas reported that OCSTA is engaged in negotiations.
Trustee A. da Silva reported that OCSTA’s legislation and finance committee is going to
include Dufferin-Peel’s motion concerning the BAAG funds in the OCSTA white paper
requesting that all funding should be administered equitably.
Trustee E. O’Toole assumed the chair.
Moved by S. Hobin
THAT THE ONTARIO CATHOLIC SCHOOLS TRUSTEES’ ASSOCIATION UPDATE BE RECEIVED.
CARRIED
b) Student Transportation of Peel Region (STOPR) Update—A. da Silva
 Trustee A. da Silva provided the STOPR Update:


The Committee received a report regarding accident occurrences for 2014-2015

Staff provided an overview of the Young Rider Orientation Program

A brief report outlining the implementation of summer school transportation
services was received

Governance Committee received revised procedure STOPR011 – Primary Protocol

Administration provided a report outlining start-up processes for the 2015-2016
school year: multiple communications to parents and school administrators
regarding eligibility and information access; deployment of three temporary staff
for the first month of school to assist with telephone response; and prioritized
activities for the month of September—assignment of eligible students to buses;
resolution of bus overloads; and route timing adjustments

New phone recording system was implemented in September

The next meeting of STOPR Governance Committee is scheduled for Friday,
September 25
Trustee S. Hobin requested a copy of the report.
Trustee A. da Silva resumed the chair.
Trustee E. O’Toole, noted a situation with a student who was denied transportation by
STOPR. Staff requested the details be sent for investigation.
Moved by S. Hobin
THAT THE STOPR UPDATE BE RECEIVED.
CARRIED
ii)
Good News Items
Nil
Minutes – Administration and Finance Committee Meeting – September 14, 2015
H 2 Pg. 4
F
Reports from Committees, for Receipt
1.
STOPR Governance Committee Minutes-April 24, 2015
Trustee F. Di Cosola, referring to STOPR Minutes of April 24, 2015, requested a review of the
minute recording practice to include the name of the Committee Member.
Moved by F. Di Cosola
THAT THE STOPR GOVERNANCE COMMITTEE MINUTES, APRIL 24, 2015, BE RECEIVED.
CARRIED
G
Information/Reports from Administration, for Receipt
H
Trustee, Committee, Administration Reports, Requiring Action
1.
OCSTA Regional Meeting: Community Hubs—D. Del Bianco
J. Hrajnik, Associate Director of Corporate Services, Chief Financial Officer and Treasurer,
advised of communications from OCSTA, requesting each board come forward with
information on community hubs and the budget. Staff have provided trustees with speaking
notes for the meeting, one for community hubs and one is for establishing the budget, and
responses to the questions.
Trustees thanked staff for the information.
Moved by L. del Rosario
THAT THE REPORT, OCSTA REGIONAL MEETING: COMMUNITY HUBS, BE RECEIVED.
CARRIED
I
Notices of Motion
Nil
J
Additional Business
Nil
K
Questions asked of, and by Board Members
1.
L
J. Hrajnik, Associate Director of Corporate Services, Chief Financial Officer and Treasurer
responded to Trustee F. Di Cosola’s inquiry from a previous meeting, related to a tender
report, threshold for approving tenders and the lawyer’s response to BPS advising the
information has been provided in the trustee weekly newsletter.
Declared Interest Item
Trustee E. O’Toole assumed the Chair.
Minutes – Administration and Finance Committee Meeting – September 14, 2015
H 2 Pg. 5
The following trustees who had declared an interest left the meeting prior to discussion of
agenda items:
A 5 Minutes of the Administration and Finance committee Meeting, June 1, 2015 Items A3
and L1
Trustee M. Pascucci–family member belongs to OECTA
Trustee A. Abbruscato–family members belong to OECTA
Trustee S. Hobin–family members belong to OECTA
Trustee D. D’Souza-family member works for the board
Trustee B. Iannicca–family members belong to CUPE 2026 and OECTA OT
Trustee A. da Silva–family member belongs to OECTA
Moved by F. Di Cosola
THAT THE MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE MEETING
OF JUNE 1, 2015, ITEMS A3 DECLARED INTEREST AND L1 DECLARED INTEREST ITEMPROPOSED 2015-2016 OPERATING BUDGET, BE RECEIVED.
CARRIED
M
In Camera Session
Moved by T. Thomas
THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN CAMERA
SESSION.
CARRIED
N
Rise and Report
Moved by T. Thomas
THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA BE PRESENTED AND
THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED.
CARRIED
O
Future Meetings
October 5, 2015
P
Adjournment
Moved by S. Xaviour
THAT THE MEETING BE ADJOURNED. 7:30
CARRIED
Minutes – Administration and Finance Committee Meeting – September 14, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 3
MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING,
SEPTEMBER 21, 2015
1.
THAT THE MINUTES OF THE FAITH AND PROGRAM COMMITTEE MEETING, SEPTEMBER 21, 2015,
BE RECEIVED
Agenda –Regular Board Meeting – September 29, 2015
H 3 Pg. 1
Minutes of the Faith and Program Committee Meeting
Monday, September 21, 2015 - 7:00 p.m.
Board Room, Catholic Education Centre
Chair:
Vice Chair:
Trustees:
E. O’Toole
L. del Rosario
A. Abbruscato
S. Hobin
S. Xaviour
Student Trustee:
J. Anderson
Associate Director of Instructional Services:
Superintendents:
D. Amaral
S. Kendrick
D. Oude-Reimerink
L. Storey
Assistant Superintendents:
Recorder:
L. Mackereth
Regrets:
Trustee D. D’Souza
Trustee B. Iannicca
A
A. da Silva
M. Pascucci
F. Di Cosola
T. Thomas
L. Hesketh Pavilons
C. Blanchard
T. Lariviere
L. Papaloni
M. Vecchiarino
D. Finegan-Downey
S. McWatters
T. Cruz
M. Mazzorato
S. Steer
E. Fischer
Routine Matters
1.
Call to Order and Attendance
At 7:09 p.m. E. O’Toole, Chair of the Faith and Program Committee, called the meeting
to order.
2.
Opening Prayer
E. O’Toole, Chair of the Faith and Program Committee, led the Opening Prayer.
3.
Declaration of Interest
Nil
4.
Approval of the Agenda
i)
Approval of Consent of Calendar Item
Moved by S. Hobin
THAT THE AGENDA BE APPROVED, AS AMENDED.
CARRIED
Minutes – Faith and Program Committee Meeting – September 21, 2015
H 3 Pg. 2
5.
Minutes of the Faith and Program Committee Meeting, June 8, 2015
Moved by L. del Rosario
THAT THE MINUTES OF THE FAITH AND PROGRAM MEETING, JUNE 8, 2015,
BE RECEIVED.
CARRIED
Business Arising from the Minutes
Nil
B
Awards and Presentations
C
Pastor’s Remarks
Nil
D
Delegation
1.
T. Whelan – Rugby and Football Injuries
T. Whelan, delegated the board on his own behalf. He presented his delegation,
which spoke to safety in sport and expressed concern, in particular, as relates to rugby
and football injuries.
Moved by S. Hobin
THAT THE DELEGATION REGARDING FOOTBALL AND RUGBY INJURIES BE
RECEIVED.
CARRIED
E
Information/Reports from Trustees, for Receipt
i) Regular Reports
Nil
ii) Student Voice Council Report
Student Trustee L. Hesketh Pavilons advised that there is no update at this time.
The first meeting of Student Voice Council is scheduled for September 23, 2015.
iii) Good News Items
Trustee M. Pascucci indicated that invitations to trustees for school activities were
identified at the Director’s Meeting with Administrators.
Minutes – Faith and Program Committee Meeting – September 21, 2015
H 3 Pg. 3
F
Reports from Committees, for Receipt
1.
Minutes of the Special Education Advisory Committee Meeting, June 10, 2015
-S. Kendrick
Moved by S. Hobin
THAT THE MINUTES OF THE SPECIAL EDUCATION ADVISORY COMMITTEE
MEETING, JUNE 10, 2015, BE RECEIVED.
CARRIED
G
Information/Reports from Administration, for Receipt
1.
The Ontario Catholic School Graduate Expectations: The Catholic Board Learning Plan,
Year 3
S. McWatters, Associate Director of Instructional Services, reported on the Catholic
Board Learning Plan (CBLP) and shared a review of previous years, the alignment to the
Strategic System Plan 2014-2019 and the focus moving forward to year three of the
plan. The Strategic System Plan, is lived out through the CBLP and the Catholic Board
Corporate Plan (CBCP) with the view to support student success through the Ontario
Catholic School Graduate Expectations (OCSGE).
Year one of the CBLP focused on the awareness and implementation of the plan and
new directions in areas including: Creating Conditions for Well-Being, Leading and
Learning, Collaborative Practices through Inquiry and Enhancing Transitional Practices.
Year two of the plan continued to build on year one with a focus on the Ministry
directions related to the math strategy, well-being and mental health strategies,
technology-based learning and the impact on integrated and overall learning across the
curriculum.
Moving forward into year three, the Ministry direction in Achieving Excellence: A
Renewed Vision for Education in Ontario will continue to inform practice. While
maintaining our commitments to Catholicity, Kindergarten to 12 Mathematics, Digital
Citizenship and well-being, the plan supports going deeper in the areas of Religious
Education and Faith Formation, Healthy Living in a Positive School Climate, Promoting
the well-being of all, Kindergarten to 12 Literacy and Transitional Practices, such as
SHSM, Pathways, My BluePrint, Kindergarten to Vocation, and support for students
with diverse learning needs.
In response to Trustee S. Hobin’s inquiry regarding mathematics, staff advised the
plan is to go deeper in content knowledge in mathematics, to continue to follow the
lead of the Ministry in math processes and look at expanding parent engagement.
A particular focus will be on refining mathematics resources and deepening
confidence and understanding in mathematics.
Trustee S. Hobin inquired about school councils’ ability to raise funds for technology.
Purchase and the technical support of technology learning tools are part of a cyclical
ordering process similar to the integration of the Smart Boards in past years.
Minutes – Faith and Program Committee Meeting – September 21, 2015
H 3 Pg. 4
Trustee S. Hobin inquired if students are allowed to bring personal electronic devices
(PED) to school and inquired about misuse. Staff responded, that based on a 2015 pilot
in elementary and secondary schools, policies were updated in the spring and staff
continue to monitor PED use. As part of the plan, all schools should have PED practices
in place by the end of October. In response to Trustee A. da Silva, staff advised the PED
policy was approved in the spring, allowing students to bring the PEDs to school under
the guidance of staff.
In response to a follow-up question from Trustee A. da Silva concerning technology for
students with diverse learning needs, staff noted that technology tools have enabled
the extensions of learning opportunities for students with diverse learning needs. The
board continues to build capacity for teachers and training continues through Summer
Institute, after school sessions, in-services through family of schools and the special
education department. As well, student voice continues to build capacity with the
support of personalized technology for diverse learners through the Special Equipment
Amount (SEA) process, on a case by case basis.
Moved by L. del Rosario
THAT THE REPORT, THE ONTARIO CATHOLIC SCHOOL GRADUATE EXPECTATIONS:
THE CATHOLIC BOARD LEARNING PLAN, YEAR 3, BE RECEIVED.
CARRIED
2.
Summer Learning— M. Vecchiarino / S. Kendrick
S. McWatters, Associate Director of Instructional Services advised that Dufferin-Peel
has had the opportunity to provide a variety of summer learning experiences to
enhance student, staff and community learning overall. The report is an overview of
context of some of the opportunities available locally and globally.
M. Vecchiarino, Superintendent of Program and S. Kendrick, Superintendent of Special
Education and Support Services provided details of some of the learning opportunities
in 2015: Summer Literacy Camp (including Speech and Language Pathology
connections), Mathematics Summer School Program with the Administrator
Mathematics Learning Lab, Focus on Youth, Summer Institutes, the Pan Am Games,
Canadian Wildlife Federation and support for a Students on Ice Expedition.
M. Coutinho, Principal of Equity, Diversity and Inclusive Education and J. Boudreau,
Principal, Secondary Program and Student Success, provided background on elements
of the summer learning experiences including a powerful film produced by J. Flaherty,
teacher, Ascension of Our Lord Secondary School.
Principal Coutinho introduced L. Eaton, A. Gayle and B. Tate, student leaders who
participated in the Focus on Youth Initiative. The students shared their impactful
stories, leadership and learning opportunities.
Trustee E. O’Toole thanked J. Flaherty for his exceptional production.
Trustee S. Hobin noted a former student from Iona had communicated with the
principal to express thanks for the Students on Ice experience. He communicated that
Minutes – Faith and Program Committee Meeting – September 21, 2015
H 3 Pg. 5
the experience had changed his life. Trustee Hobin thanked J. Flaherty for the very
impactful work.
Moved by A. da Silva
THAT THE REPORT, SUMMER LEARNING, BE RECEIVED.
CARRIED
H
Trustee, Committee, Administration Reports, Requiring Action
Nil
I
Notices of Motion
Nil
J
Additional Business
Nil
K
Questions asked of, and by Board Members
Nil
L
Declared Interest Item
Nil
M
In Camera Session
Moved by A. Abbruscato
N
THAT THE BOARD RESOLVE INTO THE COMMITTEE OF THE WHOLE FOR THE IN
CAMERA SESSION.
CARRIED
Rise and Report
Moved by T. Thomas
THAT THE REPORT OF THE COMMITTEE OF THE WHOLE IN CAMERA SESSION BE
PRESENTED AND THAT THE COMMITTEE’S RECOMMENDATIONS BE ADOPTED.
CARRIED
O
P
Future Meetings
October 19, 2015
January 11, 2016
April 11, 2016
November 09, 2015
February 08, 2016
May 16, 2016
December 14, 2015
March 07, 2016
June 13, 2016
Adjournment
Moved by T. Thomas
THAT THE MEETING BE ADJOURNED.
CARRIED
Minutes – Faith and Program Committee Meeting – September 21, 2015
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 4
NAMING OF NEW SCHOOL – BRAM WEST #2 CATHOLIC ELEMENTARY SCHOOL
1. THAT THE REPORT, NAMING OF NEW SCHOOL – BRAM WEST #2 CATHOLIC ELEMENTARY
SCHOOL, BE RECEIVED
2. THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD APPROVE ONE OF THE
FOLLOWING NAMES FOR THE BRAM WEST #2 CATHOLIC ELEMENTARY SCHOOL:
 ST. SAVIO CATHOLIC ELEMENTARY SCHOOL
 ST. ALPHONSA CATHOLIC ELEMENTARY SCHOOL
 ST. LUDOVICO CATHOLIC ELEMENTARY SCHOOL
Agenda –Regular Board Meeting – September 29, 2015
H 4 Pg. 1
Regular Board Meeting
September 29, 2015
Naming of New School – Bram West #2 Catholic Elementary School
Strategic Goal: Catholicity, Learning Environment, Community Engagement, Parish-HomeSchool Relationships, Physical Environment
Policy/Governance
BACKGROUND
The new Bram West #2 Catholic elementary school is scheduled to open in September 2016. At the May
26, 2015 Board Meeting, the board approved the name of the school to be Pope Francis Catholic
Elementary School. Through communication with the Cardinal’s office, the board has been advised that
only Pope Francis could give permission to name a school after him. The Director of Education thus wrote
to Pope Francis in June 2015 to request the honour of using his name for the school. His Holiness, Pope
Francis, has recently replied acknowledging the honour and suggesting that the school be named after a
saint whose life was dedicated to the education of youth, as part of their mission.
COMMENTARY
Staff has brought forward the names of three saints who were dedicated to the education of youth, as
outlined in Appendix 1. The letter from the Vatican, dated August 24, 2015 is attached as Appendix 2.
As per Board Policy 6.55, proposed school names of pioneers in Catholic education are subject to the
approval of the Archdiocese of Toronto.
RECOMMENDATIONS
1. THAT THE REPORT, NAMING OF NEW SCHOOL – BRAM WEST #2 CATHOLIC ELEMENTARY SCHOOL,
BE RECEIVED.
2. THAT THE DUFFERIN-PEEL CATHOLIC DISTRICT SCHOOL BOARD APPROVE ONE OF THE
FOLLOWING NAMES FOR THE BRAM WEST #2 CATHOLIC ELEMENTARY SCHOOL:



ST. SAVIO CATHOLIC ELEMENTARY SCHOOL
ST. ALPHONSA CATHOLIC ELEMENTARY SCHOOL
ST. LUDOVICO CATHOLIC ELEMENTARY SCHOOL
Prepared by:
John B. Kostoff
Director of Education
Submitted by:
John B. Kostoff
Director of Education
Date:
September 29, 2015
H 4 Pg. 2
APPENDIX 1
St. Savio
Also known as St. Dominic Savio
Born April 2, 1842 near Turin in northern Italy and died a month before his fifteenth birthday
From a young age he was a very devout Catholic and received his first Communion when he was 7
years old (at that time, first Communion was typically at 12 years old)
At the age of 12 he became the student of John Bosco at the Oratory of St. Francis de Sales
John Bosco wrote the first biography of St. Dominic Savio
Described as a diligent student, humble, respectful towards all, a keen listener, friendly and
cheerful
Used his leadership to positively influence his friends and helped to foster a healthy school
environment
Active in community service helping the ill and elderly in the City and assisting in the school’s
infirmary
Was canonized by Pope Pius XII in 1954 and is the youngest non-martyred saint
He is the patron saint of choir boys, juvenile delinquents and the falsely accused
-
“Like Saint Dominic Savio, be missionaries of good example, good words, good action at home, with
neighbours and colleagues at work. At every age we can and we must bear witness to Christ!
Commitment to bear witness is permanent and daily”
(His Holiness Pope John Paul II, Homily, December 7, 1997)
St. Alphonsa
-
-
First woman of Indian origin canonized as a saint by the Catholic Church, and the first canonized saint of
the Syro-Malabar Catholic Church.
Born as Anna Mattathupadathu on August 19, 1910 in Arpookara, Kerala, India.
Had a difficult childhood. She was raised by her maternal aunt after Alphonsa’s mother died.
At the age of 13, she suffered burns to her feet which left her permanently disabled and disfigured. It
was believed that the injury was self-inflicted to avoid arranged marriages so that she could pursue her
vocation
She wanted to become a nun and eventually joined the Franciscan Clarist Congregation, completing her
education through them
On August 2, 1928, she took the name Alphonsa in honour of St. Alphonsus of Liguria whose feast day fell
on the date of her receiving the veil
She began teaching in 1929 at Malayalam High School at Vazhappally. The following year, she continued
her studies while worked as a temporary teacher
In 1930 St. Alphonsa entered the novitiate of the congregation at Bharananganam and took her first vows
on August 11, 1931.
Taught at an all-girls secondary school.
She suffered from ill health for many years. She died on July 28, 1946.
Beautified by St. John Paul II in 1986 and canonized by Pope Benedict in 2008.
H 4 Pg. 3
APPENDIX 1
St. Ludovico
-
-
Born on March 11, 1814 in Casoria near Naples, Italy. His birth name was Arcangelo Palmentieri.
Took the name Ludovico when he entered the novitiate of the Order of Friars Minor in 1832
Was appointed to teach philosophy and math to young members at the Franciscan priory of St.
Peter in Naples.
Dedicated himself to the poor and needy by establishing dispensaries for the sick, orphanages,
schools, institutions for the deaf and worked to provide care for the older members of his order.
In 1852 he opened a school to educate African boys and girls who were freed from slavery.
In 1859 established the Gray Friars of Charity and three years later the Franciscan Sisters of St.
Elizabeth.
The work of the friars spread to the United States where they served the Italian American
community in New Jersey.
The cause for his canonization was introduced shortly after his death in 1886.
He was beatified by St. John Paul II in 1993 and canonized in 2014 by Pope Francis.
Sources:
“Saint Dominic Savio, So Young and Already So Holy, Pontificium Opus a Sancta Infantia” Bulletin 12, Accessed Sept 16, 2015
http://www.vatican.va/roman_curia/congregations/cevang/p_missionary_works/infantia/documents/rc_ic_infantia_doc_20090324_bol
etin12p11_en.html
“Saint Alphonsa,” Wikipedia, Accessed September 23, 2015, https://en.wikipedia.org/wiki/Saint_Alphonsa
“Ludovico of Casoria.” Wikipedia, Accessed September 23, 2015, https://en.wikipedia.org/wiki/Ludovico_of_Cas
H 4 Pg. 4
APPENDIX 2
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 5
OCSTA MEMBERSHIP FEE
1.
THAT THE REPORT, NEW MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE:
OCTOBER 2015 TO DECEMBER 2018, BE RECEIVED
2.
THAT THE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’ ASSOCIATION (OCSTA)
MEMBERSHIP FEES OF $191,395, BE APPROVED.
Agenda –Regular Board Meeting – September 29, 2015
H 5 Pg. 1
Regular Board Meeting
September 29, 2015
OCSTA MEMBERSHIP FEE
Strategic Goal: Catholicity, Catholic Community Engagement
Policy/Governance
BACKGROUND
On an annual basis, the Ontario Catholic School Trustees’ Association (OCSTA) submits an invoice to
each Catholic school board for its annual membership fees. Board Policy 1.50 – Associations:
Membership, requires board approval each year to pay the requested fees. This report requests
approval by the Board to pay the 2015-2016 OCSTA Membership Fee in the amount of $191,395.
DISCUSSION
The formula for the OCSTA membership fee is based on enrolment of the board reported for the prior
fiscal year end. The proposed 2015-2016 membership fee has increased slightly compared to the
previous year.
Membership Fee
Proposed 2015-2016
$
191,395
Prior Year 2014-2015
$
190,902
Increase / (Decrease)
$
493
The 2015-2016 Budget approved by the board in June 2015, includes an allocation for these annual fees.
RECOMMENDATION(S)
1.
THAT THE REPORT ENTITLED “OCSTA MEMBERSHIP FEE” BE RECEIVED.
2.
THAT THE BOARD APPROVE PAYMENT OF THE ONTARIO CATHOLIC SCHOOL TRUSTEES’
ASSOCIATION (OCSTA) MEMBERSHIP FEE OF $191,395.
Prepared by:
J. Cherepacha, Superintendent of Financial Services
Submitted by:
J. Cherepacha, Superintendent of Financial Services
Date:
September 23, 2015
Regular Board Meeting – September 29, 2015
OCSTA Membership Fee
RECOMMENDATION TO THE BOARD
REPORT NUMBER H 6
NEW MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE:
OCTOBER 2015 TO DECEMBER 2018
1.
THAT THE REPORT, NEW MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE:
OCTOBER 2015 TO DECEMBER 2018, BE RECEIVED
2.
THAT THE REPORT, NEW MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE:
OCTOBER 2015 TO DECEMBER 2018, BE APPROVED.
Agenda –Regular Board Meeting – September 29, 2015
H 6 Pg. 1
Regular Board Meeting
September 29, 2015
NEW MEMBERSHIP on the SPECIAL EDUCATION ADVISORY COMMITTEE:
OCTOBER 2015 TO DECEMBER 2018
Strategic Goal: Catholicity, Catholic Community Engagement, Catholic Learning Environment
Type of Report: Policy/Governance
BACKGROUND
The Special Education Advisory Committee, as per Section 464/97 (2) of the Education Act consists of
representatives of local associations, in the area of jurisdiction of the Board, as nominated by the local
association and appointed by the Board.
Sub-section 464/97 (8) of the Education Act specifies that appointees shall have the same qualifications
as those required of members of the Board. This nominee meets the requirements as outlined in the
Regulation 464/97.
DISCUSSION
The nominee from the local association is:

Nisha Lewis, Representative, Canadian Mental Health Association, Peel
RECOMMENDATION(S)
1. THAT THE REPORT, “NEW MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE:
OCTOBER 2015 TO DECEMBER 2018”, BE RECEIVED.
2. THAT THE REPORT, “NEW MEMBERSHIP ON THE SPECIAL EDUCATION ADVISORY COMMITTEE:
OCTOBER 2015 TO DECEMBER 2018”, BE APPROVED.
Prepared by:
E. Fischer, Assistant Superintendent, Special Education and Support Services
S. Kendrick, Superintendent, Special Education and Support Services
Submitted by:
S. Kendrick, Superintendent, Special Education and Support Services
M. Vecchiarino, Superintendent, Program
S. McWatters, Associate Director, Instructional
Date:
September 22, 2015
Regular Board Meeting – September 29, 2015
New Membership on the Special Education Advisory Committee: October 2015 to December 2018