FY16 YEAR END CLOSE MAJOR DEADLINES
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Title
Responsible Office
Due Date
MD1
MD2
MD3
MD4
Last day to submit requisitions over $150,000
Last day for entry of SIS A/R in Banner ‐ Except for Spring Term
PYAREDs Opens for redistributions
Last day to submit requisitions between $25,000 ‐ $149,000
PCMM
Student Account Services
Payroll
PCMM
MD5
MD6
YEC Process Training ‐ Beginner
YEC Process Training ‐ Advanced
FA&A
FA&A
6/8/16 10:30 AM
6/9/16 9:00 AM
MD7
MD8
MD9
MD10
MD11
MD12
MD13
MD14
MD15
MD16
MD17
MD18
MD19
MD20
MD21
MD22
MD23
MD24
MD25
MD26
MD27
MD28
MD29
MD30
Additional payroll posting for redistributions
Last day for students to work on FY16 Work Study funds
Last day for BCHR staff to enter paperwork for June
Period 01 FY17 Open for PO's only
Last day for processing OSUF Direct Pays for 6/30 Payment
Mid‐Month payroll posting of redistributions
Last day to reimburse petty cash funds
Last day for Autopay purchases to be included in current FY
Last day to request a scholarship through GRRS for graduating students
Last week for submitting cash receipts to the Cashiers Office
Last day to submit FOAPA element termination requests
Last day to request a scholarship through GRRS for NON‐Graduating students
Last day to enter time in PYAHOUR
Payroll encumbrance liquidation for current FY
Last day to submit check requests to ARF for June posting
Last day to submit Wire Transfer requests for FY16
Last day for submitting A/R files to Business Affairs for entry in FY16
June zero sequence payroll posting
PCard module will stop loading new transactions
A/P Check Run (Normal Run)
Last student refund check run
Last day for submitting bulk coin deposits to be deposited in FY16
Last day for requests to be approved in the OSUF Reimbursement System for 6/30 deposit.
All Cash Receipts should be submitted to the Cashiers Office by Noon.
Payroll
Payroll
Payroll
FA&A
OSU Foundation
Payroll
Cashiers Office
FA&A
OSU Foundation
Cashiers Office
Budget Office
OSU Foundation
Payroll
Payroll
FA&A
FA&A
6/9/16 8:00 PM
6/10/16 5:00 PM
6/14/16 5:00 PM
6/15/16 8:00 AM
6/15/16 5:00 PM
6/16/16 8:00 PM
6/17/16 5:00 PM
6/17/16 5:00 PM
6/17/16 5:00 PM
6/20/16 12:00 AM
6/20/16 5:00 PM
6/20/16 5:00 PM
6/20/16 5:00 PM
6/20/16 7:00 PM
6/24/16 5:00 PM
6/24/16 5:00 PM
6/24/16 5:00 PM
6/24/16 8:00 PM
6/26/16 8:00 AM
6/29/16 8:00 AM
6/29/16 8:00 AM
6/29/16 5:00 PM
6/29/16 5:00 PM
6/30/16 12:00 PM
MD31
Last Day to enter Labor Distribution Changes in PYAREDS for FY16. PAYREDS will clos Payroll
MD32
All Point of Sale (POS) terminals mst be settled by noon.
Student Account Services
MD33
Banner SIS will not be available to update activity after 12:00 pm, noon.
Student Account Service
Payroll
FA&A
Cashiers Office
Cashiers Office
Cashiers Office
OSU Foundation
Cashiers Office
5/9/16 5:00 PM
5/31/16 5:00 PM
6/1/16 12:00 AM
6/6/16 5:00 PM
6/30/16 12:00 PM
6/30/16 12:00 PM
6/30/16 12:00 PM
MD34
MD35
MD36
MD37
Invoice Approvals must stop in order to complete final 6/30 AP Check Run
Last June AP Check Run
Physical count of petty cash or vault funds should be completed
Final payroll posting of adjustments and manual checks
FA&A
Cashiers Office
Cashiers Office
Payroll
6/30/16 2:00 PM
6/30/16 3:00 PM
6/30/16 5:00 PM
6/30/16 8:00 PM
FA&A
7/1/16 8:00 AM
MD38
Period 01 FY17 is now Open for Cash, JVs, and Invoices
MD39
MD40
MD41
MD42
MD43
MD44
MD45
MD46
MD47
MD48
MD49
MD50
Banner SIS update will be restored upon completion of SIS AR Recon
Student Account Services
Last day to submit budget change requests for changes crossing college/unit boundries.
Budget Office
4th of July Holiday
FA&A
Normal AP Check Run
Cashiers Office
Last day to provide OSRAA with expense information on Kxxxxx Grants
OSRAA
Budget clean‐up JVs on 1xGF, 1xGP, and 1xAS rules codes must be completed and approved byBudget Office
Banner FIS will be unavailable starting at 2pm. Includes all Finance forms, jobs, and reports FA&A
Last day to distribute Purchasing Card transactions for FY16
FA&A
Last day to enter Invoices with June Transaction dates
FA&A
Last day to post FUPLOAD JV transactions with June Transaction dates
FA&A
AP Check Run (Special Run)
Cashiers Office
Auto Pay transactions for June will be posted
FA&A
7/1/16 10:00 AM
7/1/16 5:00 PM
7/4/16 8:00 AM
7/6/16 8:00 AM
7/6/16 5:00 PM
7/8/16 12:00 PM
7/8/16 2:00 PM
7/8/16 2:00 PM
7/8/16 2:00 PM
7/8/16 2:00 PM
7/8/16 2:30 PM
7/8/16 5:00 PM
MD51
PERIOD 12 CLOSE
FA&A
7/8/16 5:00 PM
MD52
MD53
MD54
MD55
MD56
MD57
MD58
Current Year and Current Period in Data Warehouse will reflect FY17 (except for payroll)
FY16 and FY17 are open concurently for processing until period 14 close.
Last day to enter any Fixed Asset JV's on 4xxxx account codes.
Last day for processing OSUF Direct Payment Requests for FY16
Last day for processing Fixed Asset Invoices and JVs
Last day for verifying all completed FY16 purchase orders are closed
Last day to resolve negative fund balances
FA&A
FA&A
FA&A
OSU Foundation
FA&A
FA&A
FA&A
7/9/16 8:00 AM
7/9/16 8:00 AM
7/11/16 5:00 PM
7/11/16 5:00 PM
7/12/16 5:00 PM
7/15/16 5:00 PM
7/15/16 5:00 PM
MD59
Period 14 entry will no longer be available
FA&A
MD60
MD61
MD62
MD63
MD64
MD65
MD66
MD67
Last day to submit AP Accrual Spreadsheets to BAFF
Last day for approving FS Index Reimbursements for FY16
Foundation FE system closes.
AP Check Run (Normal Run)
Year‐end AP Accrual transactions will be available in Data Warehouse FIS for review
Submit Balance Sheet reconciliations ‐ all Axxxx and Bxxxx accounts with an ending balance
PERIOD 14 CLOSE
Foundation FE system closes.
FA&A
OSU Foundation
OSU Foundation
Cashiers Office
FA&A
FA&A
FA&A
OSU Foundation
7/15/16 5:00 PM
7/18/16 5:00 PM
7/18/16 5:00 PM
7/19/16 8:00 AM
7/20/16 8:00 AM
7/20/16 8:00 AM
7/21/16 5:00 PM
7/22/16 6:00 PM
8/8/16 12:00 PM