Barren County Schools
Student Handbook and Discipline Code
2015-2016
ON-LINE STUDENT HANDBOOK & DISCIPLINE CODE
The entire Barren County Schools Student Handbook and Discipline Code
has been published this year in an electronic format to allow for additional
information and resources for our students and families. It is located at:
www.barren.kyschools.us
Parents/guardians may also request print copies of the Student Handbook
and Discipline Code from their child’s school.

------------------------------------------ ----------
I have reviewed the on-line version of the Barren County Schools Student
Handbook and Discipline Code. I am aware that a printed version is available
upon request.
__________________________
Student Signature
________________________
Printed Name
__________________________
Parent Signature

___________
Grade
____________
Date
Please fill out and sign form and send back to student’s homeroom teacher.

The Barren County Schools Student Handbook and Discipline Code is composed of many essential
documents, policies, and forms that students, staff, and parents should be aware of. The contents of the
electronic and print versions of the Student Handbook and Discipline Code are listed below:
BARREN COUNTY SCHOOLS 2015-2016
TABLE OF CONTENTS
Page
Introduction & Superintendent’s Message
Emergency Information
Attendance, Entry, & Withdrawal
Discipline Code
Nutrition Services
Transportation Services
Support Programs
3
5
6
12
29
37
41
Legal Notices
54
Remember that the Student
Handbook and Discipline Code
is posted on-line at -
www.barren.kyschools.us
Parents/guardians may also
request print copies of the
Student Handbook and
Discipline Code from their
child’s school.
CALENDAR
The district calendar is established by the Barren County Board of Education annually. The official calendar is
posted to the district website at - http://www.barren.kyschools.us/content_page2.aspx?cid=230. Please
check this location for the most recent official calendar. As we begin the year, the following dates comprise
the current calendar.
August 4
Opening Day (No Students)
August 5
In-service (No Students)
August 6
First Day for Students
September 7
Labor Day (Schools Closed)
October 5, 6, 7, 8, & 9
Fall Break (Schools Closed)
November 2
In-service (No Students)
November 3
Election Day (Schools Closed)
November 25, 26, & 27
Thanksgiving Break (Schools Closed)
December 21, 22, 23, 24, 25
Christmas Break (Schools Closed)
28,29,30,31, January 1
January 18
Martin Luther King Day (Schools Closed)
February 18 & 19
BETA (Schools Closed)
March 11
In-service (No Students)
March 14
In-service (No Students)
April 1
In-service (No Students)
April 4, 5, 6, 7 & 8
Spring Break (Schools Closed)
May 13
Last day for students
May 16
Closing day (No Students)
1st Semester Days Taught
2nd Semester Days Taught
86 Days
84 Days
170 Total
Make up days will be November 25, February 18, 19, March 11, 14, April 1, 7, 8, May 16, 18, 19, 20,
23, 24, 25, 26 **Nine additional floating Professional Development days are required by the state for
a total of 185 days worked per school calendar.
2
Barren County Schools
Student Handbook and
Discipline Code
2015-2016
Dear Parents:
This Student Handbook and Discipline Code was developed through the efforts of many Barren
County educators and parents. State law requires that we have this code; however, we are able to
develop it strictly for Barren County students.
The purpose of the discipline code is to inform students, parents and/or guardians of their rights
and responsibilities. It is also an effort to maintain an orderly system so that maximum effort
can be made to give all students the best educational services possible through the resources
available. This information can also be accessed online at www.barren.kyschools.us.
Please make every effort to communicate properly with school personnel when you have a
question or concern (chain of command – teacher, principal, central office personnel then the
superintendent).
Please sign the Student Handbook and Discipline Code form for this handbook and return it to
your child’s school to signify that you have reviewed the online version or received a printed
copy of the Student Handbook and Discipline Code.
Sincerely,
Bo Matthews
Superintendent
3
Bo Matthews, Superintendent
202 West Washington Street Glasgow, KY 42141 270-651-3787 Phone 270-651-8836 Fax
Dear Parent:
A top priority of the Barren County School system is to have a safe and productive educational
atmosphere. This book serves as a tool to keep you informed about issues that concern you and your
child. Please take a few moments to familiarize yourself with its contents.
We will once again partner with the Barren County Fiscal Court and our Sheriff in order to place a
uniformed officer at our campus on Trojan Trail and also have a uniformed officer serving all of our
elementary schools. This, along with our relationship with the Glasgow Police Department and with
the Kentucky State Police continues to be an invaluable asset to the faculty, staff and students in all of
our schools.
One very important way that students, parents and the public can assist in making sure schools are safe
and drug/alcohol free is to discuss with your child(ren) the importance of telling school personnel if
they hear a student talking about a violent act. If you as a parent hear or see something that concerns
or bothers you, immediately contact the school, central office or a local law enforcement agency. In
the past, students, parents and the public have been very helpful in keeping the school system advised
of their concerns. Very seldom does a student or adult commit an act without sharing information with
someone. It is very critical for school officials or law enforcement to be made aware of troubling
information or threats. Always remember if the information gives you cause for concern, tell someone
immediately. You can be assured the information will be checked out thoroughly and appropriate
measures taken. Any report can be kept anonymous if you so desire.
With everyone’s cooperation and assistance, the students of Barren County will have another
productive school year.
Parents may contact Barren County Schools – Cortni Crews, Director of Pupil Personnel at 270-6513787 with questions pertaining to the student handbook.
Sincerely,
Director of Pupil Personnel
4
TO:
FROM:
SUBJECT:
All Parents and/or Guardians
Bo Matthews, Superintendent
Emergency Procedures for Barren County Schools
Barren County Schools have designed an Emergency Response manual to minimize danger to anyone
occupying a school or school vehicle should an emergency occur. Our main objective is attending to
the health and welfare of your child/children in the event of a crisis and to see that he/she gets home
safely by walking, bus or by transportation provided by parents and guardians.
Although it is impossible to foresee all potential emergencies, we have researched the most effective
way to use our resources to respond immediately to those emergencies that cannot be avoided. Any
disaster will disrupt the usual way of doing things, inconveniencing us all. We will share these
inconveniences and instilled responsibilities as school administrators and you as parents.
IN MOST EMERGENCY SITUATIONS, YOUR CHILD/CHILDREN WILL REMAIN AND BE
CARED FOR AT THE SCHOOL HE/SHE ATTENDS. IN THE RARE EVENT OF AN
EMERGENCY AFFECTING THE SCHOOL YOUR CHILD ATTENDS THAT PROHIBITS
REENTRY TO THE BUILDING (SUCH AS A BROKEN GAS MAIN, A CHEMICAL SPILL OR
FIRE), STUDENTS AND STAFF WILL BE MOVED TO THAT SCHOOL’S ALTERNATE SITE
IMMEDIATELY.
If you should hear a school emergency while at home or at work, please do the following:
1. TURN ON YOUR TELEVISION OR RADIO. The news media will be informed of any
school emergencies that may be taking place. Tune to the following: WCLU, WGGC,
WHHT, WXPC, WBKO, WOVO
2. PLEASE DO NOT CALL THE SCHOOL. Due to a limited amount of phone lines, they must
be kept clear in order to properly respond to an emergency. A One Call will be made to parents
and updates will be posted via the webpage, Twitter, and Facebook.
3. If there is an emergency at your child’s school, emergency response workers and vehicles must
be able to get to the building. Do not attempt to come to the school to pick up children as you
may interfere with emergency response/rescue. If the emergency necessitates relocation of
staff and students, follow these instructions:
a. If the school must be evacuated during school hours, your child/children will be taken
to and cared for at an alternate site.
b. Stay tuned to radio and television station for updated reports and information provided
by the school district administration about when and where to pick up your
child/children.
TAPE THIS INFORMATION TO THE INSIDE COVER OF YOUR PHONE BOOK
5
ATTENDANCE
Compulsory Attendance Law …………………………………………..
7
Absences and Excuses …………………………………………………...
7
Perfect Attendance Award ………………………………………………
9
Barren County School Transfer Student Policy ……………………….
9
Guardianship, Residence, Legal Judgments …………………………..
9
Early Dismissal from School ……………………………………………
10
Homebound Instruction …………………………………………………
10
No Pass No Drive Law ……………………………………………………
10
Non-Resident Attendance Contract ……………………………………..
11
6
Compulsory Attendance Law
A student is considered a “habitual truant” once they have accumulated six (6) unexcused absences. The law
does not distinguish between an absence and a tardy. This means that a student will be defined as a habitual
truant once they have accumulated six (6) unexcused tardies, six (6) unexcused absences, or ANY
combination of absences/tardies equaling the number of six (6). This may result in court proceedings
against the parent and/or the student depending on the child’s age.
The law covers students who are 18 years old. A fine ranging from $100 dollars for the first offense to $250
dollars for the second offense may be imposed. Please keep in mind that the Barren County School
System gives parents a total of six (6) written “parent notes” to be used at their discretion in order to
excuse any absence or tardy. A note, signed by the parent or guardian, is required for documentation
even when a parent or guardian calls into their child’s school to report an absence. Barren County High
School restricts the number of parent notes that can be used to three (3) per semester totaling six (6) for the
school year. One (1) parent note can only be used for a single day of absence or tardy.
Our district asks that as a matter of safety, for you to call your child’s school any time that your child is to be
absent from school. All schools have been instructed to call and/or leave messages when we have not heard
from a parent regarding a student’s absence.
The Barren County School System is required to enforce the compulsory attendance law. Our main purpose is
to ensure that your child receives the best education possible in order to prepare them for the adult world and a
productive life.
Absences and Excuses
Pupils are required to attend regularly and punctually the school in which they are enrolled.
Truancy Defined
Any student who has attained the age of six (6), but has not reached his/her eighteenth (18th) birthday, who has
been absent from school without valid excuse for three (3) days or more, or tardy without valid excuse on
three (3) days or more, is a truant.
Any student enrolled in a public school who has attained the age of eighteen (18) years, but has not reached
his/her twenty-first (21) birthday, who has been absent from school without valid excuse for three (3) or more
days, or tardy without valid excuse on three (3) or more days, is a truant.
Any student who has been reported as a truant two (2) or more times is a habitual truant.
1.
2.
3.
4.
A full day of attendance shall be recorded for a pupil who is in attendance at least 65 percent of the
regularly scheduled school day for the pupil’s grade level.
A tardy shall be recorded for a pupil who is absent less than 35 percent of the regularly scheduled
school day for the pupil’s grade level.
A half day absence shall be recorded for a pupil who is absent 36 percent to 84 percent of the
regularly scheduled school day for the pupil’s grade level.
A full day absence shall be recorded for a pupil who is absent more than 84 percent of the regularly
scheduled school day for the pupil’s grade level.
Parents and students will need to contact the school in which they are enrolled for the specific time of day
when the tardy, half day, and full day of attendance will be recorded. Due to the fact that schools operate
instructional time on an individual basis, this will have to be verified at each individual school.
7
Excused Absences
An excused absence or tardiness is one for which work may be made up, such as:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Death or severe illness in the pupil’s immediate family including parents, grandparents,
brother, sister, aunt or uncle. (Students must have prior approval to attend other funerals.);
Illness or injury of the pupil (a physician’s statement will be required after three (3) absences
per semester at Barren County High School or six (6) absences per school year at all other
locations),
Doctor and dental appointments which cannot be made after school hours;
Seniors visiting colleges and taking armed forces examinations (not to exceed two (2) days per
year) as approved in advance by the Principal,
Driver’s permit or licensed tests (not to exceed three (3) tests in one year) as approved in
advance by the Principal,
Court appearances (upon presentation of summons or subpoena);
Religious holidays and practices,
One (1) day for attendance at the Kentucky State Fair,
Documented military leave,
One (1) day prior to departure of parent/guardian called to active military duty,
One (1) day upon the return of parent/guardian from active military duty, or
Other valid reasons as determined by the Principal, including trips qualifying as educational
enhancement opportunities.
Students shall be granted an excused absence for up to (10) school days to pursue an educational enhancement
opportunity determined by the Principal to be of significant educational value. This opportunity may include,
but not be limited to, participation in an educational foreign exchange program or an intensive instructional,
experiential, or performance program in one (1) of the core curriculum subjects of English, science,
mathematics, social studies, foreign language, and the arts.
Unless the Principal determines that extenuating circumstances exist, requests for date(s) falling within State
or District testing periods shall not be granted.
The Principal’s determination may be appealed to the Superintendent/designee whose decision may then be
appealed to the Board under its grievance policy and procedures.
Students receiving an excused absence under this section shall have the opportunity to make up schoolwork
missed and shall not have their class grades adversely affected for lack of class attendance or class
participation due to the excused absence.
Notes Required
Upon his/her return to school, the student who has been absent or tardy shall be required to bring a written and
dated note signed by his/her parent(s), guardian, or physician explaining the reason for absence or otherwise
satisfy the Principal as to the validity of the excuse. Notes must be presented within three (3) days of the
student’s absence in order for the absence to be considered excused and shall include the date of and reason
for the absence.
ATTENDANCE WILL BE VERIFIED IN HOMEROOM AT BCHS AND TROJAN ACADEMY EACH
ATTENDANCE MONTH. This will be the student’s last opportunity to address any errors in attendance
documentation. A one call will be sent from BCHS/Trojan Academy notifying parents that this final
attendance check has occurred. After this, there will be NO CHANGES in attendance coding. Contact BCHS
at 270-651-6315 – Trojan Academy at 270-629-5505 for more information.
8
Make-Up Work
Make-up work shall be permitted for excused absences only. Students having excused absences shall be
allowed the same number of days to complete make-up work, as they were absent. It is the student’s
responsibility to contact the appropriate teacher regarding make-up assignments.
Perfect Attendance Award
For a student to be eligible for a perfect attendance award he or she shall have no absences and no more than
three (3) unexcused tardies.
Barren County Schools Transfer Student Policy
Parents of Barren County school-aged students transferring from one school district to another are required to
contact the school they are leaving to officially withdraw their student. Barren County Schools require that
guardians of transfer students contact the school to request withdrawal status. Students enrolling from other
school districts should also contact their former school to assist in smooth record transition.
Withdrawal of students is not official until the child enrolls in the school to which the student is transferring.
This process assists in tracking the student for state records and also expedites the process of enrolling your
child at their new school. So if your child is transferring to another school district, contact the school’s
guidance department and inform them of the change of schools. Also remember that the school to which you
transfer will require copies of your child’s birth certificate, immunization record, physical, social security card
and a transcript of grades. Out of district students will need to discuss enrollment with the school’s principal.
Students quitting school and not enrolling in another educational program are required to complete additional
paperwork. If these students are between the ages of 16 and 18, they will need a parent to accompany them to
the school to complete proper paperwork.
Guardianship, Residency, Legal Judgments
All guardianship documents regarding any student of the Barren County School System are to be current and
up to date at the child’s school. The parent/guardian of the child is responsible for providing the school with a
notarized document informing all school officials who is allowed to enroll the student, who has the authority
to determine if a child is allowed to leave with any other designated adult, who is NOT allowed any contact
with a student, and who has educational rights and decision making power concerning the child. This
information is to be brought to the school where the child is to attend. This is the parents’ responsibility.
Residency must be determined at the time of enrollment of any student. In some cases the schools are
authorized to request written confirmation of an address. If for any reason during the school year residency
changes, parents are required to inform the school of the new place of residency. This also pertains to any
other demographic information of the child.
Legal Documents of the court when concerning students of the Barren County School System are to be
communicated to school officials of a child. An EPO, DVO, custody order, or any other ruling that
creates a situation that the school needs to be aware of becomes the responsibility of the parents or
guardians. Written documentation is required at the child’s school and will be placed in their permanent file
informing school officials of information that they are to be responsive to. Again, it is the parent’s
responsibility to communicate and deliver this type of information that is vital to all students’ safety and wellbeing.
9
Early Dismissal From School
No student shall be dismissed early from school without permission from the Principal or his designee. Any
student who leaves the school grounds without permission from the Principal shall be subject to appropriate
disciplinary action.
Release of Students
Students shall be dismissed early from school only if they are signed out by the custodial parent/guardian or if
written authorization from the custodial parent or guardian is on file in the principal’s office. The
authorization form completed by the custodial parent or guardian shall list those people who may pick up the
students.
In the event that it is not possible for the Principal or designee to obtain prior parental authorization to dismiss
a child from school to the custody of someone other than the custodial parent/guardian, and the Principal or
designee determines the situation to be an emergency, the person signing the student out must provide valid
identification and sign the student dismissal form.
Emancipated students may sign for their own dismissal.
Exceptions
A student may be released to a person with lawful authority to take custody of the student, e.g., a police officer
with a warrant. In such case, the student’s parent shall be notified at the earliest opportunity.
Homebound Instruction
The Barren County Board of Education offers homebound instruction to students of the Barren County School
System. A certified teacher will provide instruction for students unable to attend school for more than five (5)
consecutive school days due to a physical or mental condition. Before a student may be enrolled in this
program, a form must be completed and signed by a medical doctor. An application for mental health reasons
may be considered if completed by a licensed psychologist or psychiatrist. Eligibility for homebound
instruction shall cease if the student works or participates in extracurricular activities. There is no charge for
this program. For additional information, contact your child’s school or the Barren County Board of
Education at 270-651-3787.
No Pass No Drive Law
Kentucky High School students must adhere to KRS 159.051 and KRS 186.470 known as the No Pass, No
Drive law. Once a student becomes the age of 16, they must meet standards outlined regarding attendance,
academics, and enrollment in order to obtain their driver’s license. A student must not have more than 9
unexcused absences during a semester, not be a school dropout, and must pass at least 4 courses during a
semester. If any of these standards are not met by the student, the student will not be allowed to pursue their
driver’s license. Once a student has their driver’s license, they must maintain the same criteria in order to
keep their license. Any student who drops out of school will not be allowed to pursue their driver’s license
until their 18th birthday. The policy can be read in full by going to barren.kyschools.us and referring to board
policy 09.4294 for more information.
10
BARREN COUNTY BOARD OF EDUCATION
NON-RESIDENT ATTENDANCE CONTRACT
_________________________ may eroll and attend a Barren County School if he/she agrees to:
1.
2.
3.
4.
Not create discipline problems as outlined in the Student Discipline Handbook.
K-12 students to maintain 96% attendance. This may be checked at any given time.
Pass ¾ of courses attempted per grading period.
Cooperate with school officials and participate fully in all county and state mandated
testing programs.
Any violation of this agreement shall cause non-resident student to be immediately withdrawn from the
system. Non-resident student and parent(s) agree to forfeit the right to appeal to the Board of
Education.
When Kentucky Department of Education cap size regulations are exceeded in a class which contains
non-resident student(s), the non-resident student(s) may be returned to their district after due
consideration to all options.
If a Special Education or 504 eligible student is considered to be in violation of the “Non-Resident
Student Contract” requirements, the ARC or 504 Committee shall convene to conduct a “Manifestation
Determination” and decide upon appropriate action for the student.
Extenuating circumstances may be reviewed by the building administrator(s) to allow student to
remain enrolled.
STUDENT SHALL PAY FEES AT THE TIME OF ENROLLMENT.
__________________________
Student’s Signature
Date
__________________________
Parent’s Signature
Date
___________________________
Principal’s Signature
______________
Date
School officials shall keep parents aware of any violations of this contract that could result in the
student being withdrawn.
The Barren County School District does not discriminate on the basis of race, color, natural origin, sex,
religion, age or disability of the individual or the provision of services. Any and/or all questions or
inquires related to discrimination policies, procedures or services are to be directed to the office of the
Superintendent, Barren County Board of Education, Glasgow, KY 42141.
11
DISCIPLINE CODE
Discipline Code ………………………………………………………..
13
Student Rights and Responsibilities …………………………………
14
Parents’/Guardians’ Rights and Responsibilities …………………...
15
Educator Rights and Responsibilities …………………………………
15
Levels of Behavior and Responses ……………………………………..
16
Telecommunication Devices ……………………………………………
17
Penalties for False Bomb Threats ……………………………………..
17
Principal’s Duty to Report ……………………………………………..
18
Student Suspension/Expulsion …………………………………………
19
Search and Seizure ………………………………………………………
20
Student Organizations …………………………………………………
20
Medical Information ……………………………………………………
21
Alcohol and Other Drug Policy ………………………………………..
22
Dangerous Instrument/Deadly Weapons ………………………………
24
Discrimination, Harassment, and Bullying ……………………………
24
Special Education Discipline Procedures ……………………………..
26
12
Discipline Code
Development Procedures
A discipline code committee consisting of the administration staff of Barren County was established to
develop the student discipline code guidelines.
Annual Review Procedures
The local school district discipline code shall undergo an annual review by the local school administrative
staff and district advisory committee. If amendments and revisions are recommended, the superintendent shall
make such recommendations to the Board of Education.
Corporal punishment is banned by the School District as a penalty or punishment for student misbehavior.
Corporal punishment refers to the deliberate infliction of physical pain on a student by any means.
Annual Orientation Procedures
Each school shall develop an effective distribution and orientation process by which student, parents, teachers,
and administrators may become fully familiar with the code. Copies will be made available to each student at
the beginning of the school year. All new students entering this system throughout the school year shall also
receive a copy of this code. Any future amendments and revisions shall be distributed in the same fashion.
The students are to receive orientation the first week of the school year.
Due Process/Appeal Procedures
Due process requires that the student be given oral or written notice of the charges against him/her. If the
student denies the charges the evidence supporting the charges must be explained. The student must then be
given an opportunity to present his/her version. Site Based Decision Making schools may have additional
policies pertaining to discipline. Parents shall receive this information from individual schools.
Where Discipline Code Applies
This code shall apply at school, on the way to and from school, and at all school-sponsored activities.
Under the United States Constitution certain individual rights are provided for the protection and safeguard of
all people. In any relationship individual responsibilities are inherent in all rights.
The following, therefore, is given as the code of Rights and Responsibilities.
13
Student Rights and Responsibilities
Student Rights
1. To an appropriate education preparing the student
(within the limit of abilities) to reach maximum
potential for contributing to the individual’s
welfare and that of society.
2.
3.
4.
To a reasonable and timely notice of all rules,
regulations, policies and penalties to which they
may be subject.
To request a conference, present complaints or
grievances of disciplinary action or other matters
to school authorities and receive replies from
such matters in a reasonable length of time.
To freedom of speech and expression as long as
the rights of others, within the educational
environment, are not abridged, curtailed or
interrupted.
5.
To protection of persons and property.
6.
To the respect of other students and school
personnel.
7.
To participate in any school-related program and
activity within the limits of capabilities without
regard to race, color, national origin, sex,
religion, or disability.
8.
To confidentiality of all personal school records.
9.
To integrity in relationship to spoken word or
written assignments.
10. To “due process” in regards to disciplinary
action, including the right to hear charges and
state his/her side and appeal decisions to higher
authority.
11. To be secure from unreasonable searches of
person and personal property and from
unreasonable seizure of property.
12. To receive academic evaluation solely on
academic performance.
13. To make up work after returning from excused
absences.
14. To be represented by students in the decision
making process on matters which relate to
standards of achievement, conduct, elections, and
participation where system-wide committees are
appointed to address these matters.
Student Responsibilities
To show respect for the education process by attending
school regularly and taking advantage of every
opportunity offered to further his/her education and not
to interfere with the rights of fellow students to an
education.
To obey the rules and regulations of the Board of
Education and/or school administration and to question
them only for explanation not in an argumentative
context.
To exercise courtesy and reason at all times, to accept
punishment, to avoid unreasonable appeals, and to
refrain from making false accusations.
To refrain from libel, slanderous remarks, obscenity and
written expression. Includes all forms of clothing.
To refrain from actions which would endanger self or
others including fighting, abusive language, and/or using
threats or intimidation against other persons.
To respect the human worth and dignity of every
individual and to refrain from behavior inconsistent with
the good order of discipline of the educational system
and process in all situations where improper behavior
may affect the efficiency and enjoyment of any person
participating therein.
To make the best contribution possible to support the
school in all phases of the program or activity and to
behave in such a way that participation will be a
contribution and not a detriment, to be punctual and
present regularly in the program or the activity.
To follow established procedure in requesting release of
personal records.
To respect the truth in all school matters, to complete all
assignments in accordance with teacher’s instructions
and to refrain from cheating on all school activities.
To exercise courtesy and reason at all times and accept
just punishment.
To refrain from bringing any controlled substance, any
contraband and/or dangerous items on school property.
To fulfill academic requirements.
To abide by the student attendance policy.
To become informed of and adhere to reasonable rules
and regulations by Board of Education and implemented
by Board, administrators, and teachers.
14
Parents’/Guardians’ Rights and Responsibilities
Parent Rights
Parent Responsibilities
1.
To send their child to a school with a positive
educational attitude.
2.
To expect that disruptions will be dealt with
fairly, firmly, and quickly.
To prepare their child both physically and mentally to be
receptive to a quality education. This includes informing
the child of the value of an education and a sense of
respect for educators.
To familiarize themselves and their child about the rules
and disciplinary procedures of the school and emphasize
the importance of following them.
3.
To enroll their child in regularly scheduled
classes with minimal interruption.
4.
To expect the school to maintain high academic
standards.
To understand that unnecessary interruptions in the school
are detrimental to the educational program for all students
and to insure that their child attends regularly and
promptly.
5.
To be informed of and to review the student’s
academic progress and other pertinent
information which may or may not be contained
in the student’s personal records.
To familiarize themselves with the educational program
and their procedures.
To initiate requests for a conference with the teacher,
counselor, or principal to review academic progress or
other matters.
Educator Rights and Responsibilities
Educator Rights
1.
To work in an environment free from
excessive disruptions.
2.
To implement appropriate disciplinary
procedures within administrative
guidelines.
3.
To expect all assignments to be
completed and turned in within
acceptable time limits.
4.
To take disciplinary and/or legal action
against physical harm or verbal abuse on
school property or in attendance at
school functions.
5.
6.
To provide input in the formulation of
policies related to students and school
personnel.
To expect students to exhibit good
conduct, neatness, cleanliness, personal
dress and hygiene.
Educator Responsibilities
To maintain a positive learning atmosphere.
To assist in the administration of such discipline
as is necessary to maintain order throughout the
school and to be aware of disciplinary policies
and laws.
To make the assignments clearly understood by
the students and to evaluate and return student
assignments within reasonable time limits.
To practice good judgment in antagonistic
confrontations.
To support and administer the policies.
To show a good example of good conduct,
neatness, cleanliness, personal dress and hygiene.
To exhibit an attitude of respect for students and
to develop and exhibit professional competency.
7. To expect the support and respect of
fellow educators, students, and parents.
15
Levels of Behavior and Responses
Levels
I.
Classroom disturbances
Also may include misuse of computer,
internet and e-mail, and all electronic
communications
Examples




II.
Continuous Level I behaviors
Also may include misuse of computer,
internet and e-mail, and all electronic
communications














III.
Continuous Level II behaviors
Acts that endanger the safety or health of
others or cause damage to property, or
continuous disruptive, harmful, mentally or
physically demeaning, injurious or
disrespectful behavior toward self or others
Also may include misuse of computer,
internet and e-mail, and all electronic
communications
















IV. Acts that cause harm or inflict injury to
self or others, major vandalism, continuous
Level III behavior or criminal acts



Also may include misuse of computer, internet
and e-mail, and all electronic communications















Tardiness
Behavior that disrupts the orderly
educational process of the school or
class
Behavior that shows disrespect to
school setting
Behavior that shows disrespect to self
or others
Habitual tardiness
Continued pattern of class or school
disruption (as defined in Level I) or
inappropriate school behavior
Failure to follow school guidelines on
signing in and out of school
Chatting
Non-educational email use
Sending a win popup
Visiting non-educational websites
Playing games
Pornography
Threatening/hateful speech
Upload of virus
Vandalism
Install/possession of hacking software
Logging on/using another student’s
account
Videoing a fight etc.
Threats to others
Fighting
Possession of or use of unauthorized
substances
Cutting class
Leaving school grounds without
permission
Vandalism (minor)
Possession or use of tobacco products
including e-cigarettes and similar
products
Gambling
Petty theft
Truancy
Profanity/Vulgarity
Possession of threatening lists
Pornography
Upload of virus
Logging on using another student’s
account
Theft
Habitual truancy
Possession, use and supplying a
controlled or illegal substance,
possession of drug paraphernalia, or
“look alike drug”
Extortion
Setting off false fire alarms
Arson
Assault
Taser
Sexual abuse and/or harassment
Possession of weapons
Bomb threat
Paging device
Misuse of cellular phone
Other incorrigible conduct
Pornography
Upload of virus
Logging on using another student’s
account
Severe misuse of electronic media
Responses























Verbal Reprimand
Teacher-pupil conference
Withdrawal of class privileges
Isolation from situation causing
disturbance
Counseling (in-school)
Parent Involvement
Parent Involvement
Referral to administrative staff
Behavioral contract
Behavioral modification techniques
Modified school day
Modified class schedule
Explore alternative program
Detention (optional to each school)
Short term suspension
Alternative suspension program
1day alternative classroom
Warning of computer privileges being
canceled
2 days alternative classroom
Computer privileges canceled for
semester
Computer privileges canceled for year



Temporary removal from class
Alternative programs (in school or
district)
School-parent involvement
Short term suspension
Hold child responsible for replacing or
correcting minor damage
Detention (option to each school)
Alternative Classroom (Saturday school)
Alternative suspension program










Administrative/staff involvement
Parental Involvement
Contact with local law enforcement
Alternative to suspension
Suspension
Court referral
Pre-Board expulsion hearing
Alternative school program
Day Treatment program
Recommend for expulsion



The responses listed above are not listed in any prioritized order. They are a list of options that may be used as a consequence for misbehavior. (The
above levels of behaviors and responses are general in nature and are meant to serve as a guide. Persons administering the responses are given, and
should use, flexibility in applying this code of discipline to allow for extenuating circumstances.)
16
Telecommunication Devices
Possession and Use: While on school property or while attending school-sponsored or
school related activities, whether on or off school property, students shall be permitted to
possess and use personal telecommunications devices as defined by law, provided they
observe the following conditions:
1. Devices shall not be used in a manner that disrupts the educational
process. Unless an emergency situation exists that involves imminent
physical danger or a certified employee authorizes the student to do
otherwise, devices shall be turned on and operated only before and after
the regular school day and during the student’s lunch break.
2. Students are responsible for keeping up with devices they bring to school.
The District shall not be responsible for loss, theft or destruction of
devices brought onto school property.
3. Students shall not take unauthorized pictures or videos while on school
property, which includes riding the school bus, or while attending school
sponsored or school related events whether on or off school property.
4. Students shall comply with any additional rules developed by the school
concerning appropriate use of telecommunication devices.
When students violate this prohibition, they shall be subject to disciplinary action
including losing the privilege of bringing the device onto school property. In addition, an
administrator may confiscate the device, which shall only be returned to the student’s
parent/guardian.
Penalties for False Bomb Threats
Making a false bomb threat is a federal offense with a criminal penalty of up to ten years
in prison, $250,000 fine, or both. This penalty also applies to juvenile offenders. In
addition to state and federal laws, there are district and school policies that prescribe
penalties for bomb threats.
17
Principal’s Duty to Report
The principal has a duty to report certain acts to local law enforcement. When the
principal has a reasonable belief that an act has occurred on school property or at a
school-sponsored function involving assault resulting in serous physical injury, a sexual
offense, kidnapping, assault involving the use of a weapon, possession of a firearm in
violation of the law, possession of a controlled substance in violation of the law, or
damage to the property, the principal shall immediately report the act to the appropriate
law enforcement agency. School property means any public school building, bus, public
school campus, grounds, recreational area, or athletic field in the charge of the principal.
Additional Reporting Duties
Criminal Violations
1. Any employee who knows or has reasonable cause to believe that a student has
been the victim of a serious offense, including but not limited to assault, menacing,
wanton endangerment, terroristic threatening, criminal abuse, or stalking, while on
school premises, on school-sponsored transportation, or at a school-sponsored event
shall immediately report the incident to the principal of the school attended by the
victim.
2. The principal shall notify the parents, legal guardians, or other persons exercising
custodial control or supervision of all students involved in an incident reportable
under this section.
3. The principal shall file with the Board of Education and the local law enforcement
agency, the Kentucky State Police, or the county attorney within forty-eight (48)
hours of the original report a written report containing:
a. The names and addresses of the student victim and his or her parents, legal
guardians, or other persons exercising custodial control or supervision;
b. The student’s age;
c. The nature and extent of the violation;
d. The name and address of the student allegedly responsible for the violation;
And
e. Any other information that the principal making the report believes may be
helpful.
4. Any employee acting upon reasonable cause in the making of a report under this
section in good faith shall have immunity from any liability, civil or criminal, that
may otherwise be incurred or imposed.
5. The Board of Education and school personnel shall participate in any investigation
reported under this section at the request of the agency to whom the report was
made.
6. Retaliation against a complainant or a person making a report under this section is
strictly prohibited. If a complainant or person making a report under this section
feels that retaliation has occurred, they shall immediately inform their principal or
the superintendent.
18
Student Suspension/Expulsion
Serious or repeated misbehavior or violations of school rules may result in the suspension
or the expulsion of a student. Kentucky Statutes declare that willful disobedience or
defiance of authority, profanity or vulgarity, assault, battery or abuse of other persons,
threat or force of violence, use or possession of alcohol or drugs, stealing, destruction or
defacing of property, carrying or use of dangerous weapons, or other incorrigible bad
conduct on school property as well as off school property at school sponsored activities
constitutes cause for suspension or expulsion of students.
Suspension is exclusion of a student from school for a specified, brief period of time,
usually not to exceed ten days. The superintendent, principals, or head teachers are
empowered to suspend students but must report such action in writing immediately to the
superintendent and to the parent or guardian. No student may be suspended until the
following:
1. Oral or written notice of the charges, which constitute the cause for suspension,
must be given to the pupil.
2. The evidence supporting the charges must be explained to the pupil if he or she
denies the charges.
3. The pupil must be given the opportunity to respond to the charges.
There need be no delay between the notice of charges and the time of the informal
hearing. As a general rule, the above procedures are to be followed prior to the removal
of the pupil. However, if the superintendent or principal believes that immediate
suspension is necessary to protect persons or property or to avoid disruptions of the
academic process, the student may be suspended immediately and the necessary notice
and hearing are to be held as soon as possible after the suspension is effected.
A conference should be held between the official who meted out the suspension and the
student and his/her parents or guardian prior to readmission.
Exclusion from school for a period longer than ten (10) days, is usually considered to be
an expulsion. Only the Board of Education may expel. However, the superintendent or
principal may suspend for a period longer than ten (10) days pending a Board expulsion
hearing.
Except in cases of serious misconduct, a student may be brought before the Board for
expulsion only after the effort on the part of the school staff to cope with the situation has
failed. This effort should include principal, teacher, parent, and student conferences and
may use guidance and social agencies that are available.
In order for expulsion to take place, the student is entitled to a procedural due process
hearing before the Board, including the following:
1. A written statement, setting forth the specific charges and grounds, which, if
proven, would justify expulsion under the law, will be presented to the student
and his/her parents or guardians. The statement will be of sufficient clarity and
presented in advance of the hearing to allow the student to prepare a reasonable
defense. The action of the Board will be based on those specific, written
charges—no others.
19
2. The student will be fully informed of the manner in which the alleged violation(s)
came to the attention of the Board.
3. During the hearing the student and his/her parents or guardians will be afforded
the opportunity to present the Board with a defense to the charges by oral or
written testimony, including the introduction of a reasonable number of witnesses
on his/her own behalf.
4. Should the student and his/her parents or guardians desire, they may be
accompanied by a lay advisor and represented by legal counsel at the parents’
expense. If the student is to be represented by legal counsel, the Board must be
notified of this intention so that the Board Attorney may also be present.
5. The student is entitled to an expeditious handling of his/her case and prompt
decisions after the hearing, consistent with the requirements of mature and careful
reflection by the Board.
6. The student will be given the Board’s decision in writing.
7. The decision of the Board is final.
If the student and parents or guardians fail to appear at the scheduled hearing, the Board
will take whatever action it deems appropriate according to the charges and evidence. If
the student is expelled for a period less than the full school year, a conference should be
held with the Board or its designees prior to readmission.
Search and Seizure
School property, such as lockers and desks, are jointly held by the school and the student.
School authorities have the right to conduct general inspection of all such property on a
regular basis. Students should not expect privacy to items left in such locations. A single
desk or locker may be searched if reasonable grounds exist to believe that evidence of a
violation of the law or a school rule is contained therein.
No student’s outer clothing, pockets or personal effects (e.g. handbooks, backpacks, etc.)
shall be searched unless there are reasonable grounds to believe the search will reveal
evidence that a student has violated or is violating either a school rule or the law. Items
which may be used to disrupt or interfere with the educational process may be
temporarily removed from the pupil’s possession by a staff member. Such items may be
returned to the pupil by the staff member through the Principal’s office. All items which
have been seized shall be turned over to the proper authorities or returned to the true
owner.
Canine searches of school facilities may be conducted.
Student Organizations
Secret societies shall be prohibited. Students are not allowed to participate in secret
societies, and such organizations are not permitted to meet or carry on their activities in
school buildings, school buses, or on school grounds.
Violation of this policy by a student may result in disciplinary action being taken as
determined by the principal, including possible suspension or expulsion of the student
from school.
All student organizations shall be open to all students regardless of sex, race, color,
national origin, disability, or religion.
20
Student Demonstrations, Strikes, and Petitions
Demonstrations, marches, petitions, or other activities that would disrupt the planned
instruction program will not be permitted. Students participating in demonstrations,
marches and/or circulating petitions may be subject to suspension or expulsion.
Guidelines for Student Activities
1. No student or student organization shall engage in any school-sponsored activity
which:
a. Violates any city, county, state, or federal statutes or regulations.
b. Violates the Barren County Board of Education Policies.
c. Is libelous or slanderous.
d. Incites students so as to create a clear and present danger of imminent
commission of unlawful acts or of the violation of lawful school regulations
or the substantial disruption of the orderly operation of the school.
e. Expresses or advocates racial, ethnic, or religious prejudice so as to create a
clear and present danger, imminent commission of unlawful school
regulation, or the substantial disruption of the orderly operation of the
school.
2. Local school-sponsored organizations which are affiliates of national and state
organizations shall be granted the authority to abide by the state and national rules
and regulations insofar as they do not conflict with the policies of the Barren
County Board of Education.
3. Rules and guidelines that are set forth by local school organizations shall be
consistent with board policy.
4. Appeals process for a student expelled from membership in a school-sponsored
student activity is as follows:
a. Conference with sponsor.
b. Conference with school’s activity committee. (Committee to be composed
of principal, assistant principal, sponsor, counselor, student, and parents.)
c. Conference with the superintendent of schools.
d. Hearing before the Barren County Board of Education whose decision shall
be final.
Medical Information
Medication taken during school hours: Parents must obtain a permission form from their
child's school in order to take any type of medication during school hours. There will be
two (2) separate forms: one for over the counter and one for prescribed medications.
These permission forms must be signed by the child's guardian and on file at the school.
All medication must be in the original container. All prescription medications and overthe-counter medications must be turned in to the office for dispensing by authorized
personnel. Students are not permitted to transport medicines to school or to carry
medications of any type on their person while at school or during any school-sponsored
activity unless medical documentation is provided by the parent/guardian supporting the
need for a student to carry a medical device and/or medication on their person due to a
pressing medical need. Under these circumstances, the principal or assistant principal
may grant permission.
21
Although school authorities are required to report immediately all known or suspected
cases of communicable disease to the local health department, diseases to be reported
shall not include those considered confidential, such as HIV/AIDS.
Provided the parent/guardian and physician file a written statement/authorization each
year, a student under treatment for asthma shall be permitted to self-administer
medication.
Parents are required to notify the student's principal if the student has any medical
condition that threatens the safety of the student or others in the school.
Each student must pass an annual medical examination performed and signed by a
medical practitioner as a prerequisite to eligibility for interscholastic athletics.
Alcohol and Other Drug Policy
Use, Receipt, Sale, Transfer, Possession, or Being Under the Influence of Alcohol,
Drugs, Narcotics, Mood Altering Substances and Controlled Substances
Drugs, Narcotics, Controlled Substances, Alcohol, and Mood Altering Substances
Prohibited
No pupil shall receive, possess, use, be under the influence of, sell or transfer alcoholic
beverages, narcotics, drugs, controlled substances, mood altering substances such as
inhalants substances (including gases, solvents and solvent-based products, butane
propane, adhesives and similar products), drug paraphernalia and/or assist another pupil
in the receipt, sale or transfer of alcoholic beverages, narcotics, drugs, controlled
substances, mood altering substances (such as inhalants) or drug paraphernalia on school
property, in any school vehicle, at any school-sponsored or sanctioned activity or event,
or in route to or from school property or a school-sponsored or sanctioned activity or
event.
Drugs, Narcotics and Controlled Substances Defined
Controlled substance means any substance or immediate precursor listed as a drug,
narcotic or controlled substance in Chapter 218A of the Kentucky Revised Statutes or
any regulations promulgated thereunder and/or any other provisions of the Kentucky
Revised Statutes or Regulations promulgated thereunder and/or any Federal Laws or
Regulations.
Counterfeit, Look-Alikes and Simulated Drugs, Narcotics and Controlled Substances
No pupil shall receive, use, sell, possess or transfer any counterfeit, look-alike or
simulated narcotics, drugs, controlled substances and/or assist another pupil in the
receipt, sale or transfer of any counterfeit, look-alike or simulated narcotics, drugs or
controlled substances on school property, in any school vehicle, at any school-sponsored
or sanctioned event or activity or in route to or from school property or a schoolsponsored or sanctioned event or activity, with the representation or the creation of an
impression that the substance which is received, used, possessed, sold, or transferred is a
narcotic, drug or controlled substance.
22
Authorized Medication
Use of a drug, narcotic, or controlled substance prescribed and authorized for a pupil by a
physician or dentist and administered in accordance with a prescription shall not be
considered in violation of this policy.
Penalties
Violation of this policy shall constitute reason for disciplinary action, including, but not
limited to, suspension and/or expulsion from school.
Penalty For Sale, Receipt or Transfer or Assistance in the Sale, Receipt or Transfer
For the sale, receipt or transfer of alcoholic beverages, narcotics, drugs, controlled
substances or counterfeit, look-alike or simulated narcotics, drugs or controlled
substances and/or assistance in the receipt, sale or transfer of alcoholic beverages, drugs,
narcotics, controlled substances, drug paraphernalia, counterfeit, look-alike or simulated
alcoholic beverages, narcotics, drugs or controlled substances, the student will
immediately be suspended, and a recommendation for expulsion will be made.
Penalty for Possession, Use or Being Under the Influence
For a first offense for possession, use, or being under the influence of alcoholic
beverages, narcotics, drugs or controlled substances or for the possession or use of
counterfeit, look-alike or simulated narcotics, drugs or controlled substances for
possession or use of drug paraphernalia (where the possession, use or being under the
influence does not result from the sale, receipt or transfer on school property, in any
school vehicle, at any school sponsored or sanctioned activity or event or in route to or
from school property or a school sponsored or sanctioned activity or event) that student
will receive an immediate suspension of no less than five (5) days and no more than ten
(10) days (10 days for BCHS) at the discretion of the building principal based on
individual circumstances and the Superintendent may recommend expulsion.
In the case of a first offense for possession, use, or being under the influence of alcoholic
beverages, narcotics drugs, controlled substances or the possession of use of counterfeit,
look-alike or simulated narcotics, drugs or controlled substances or drug paraphernalia
under the terms of the preceding paragraph, a recommendation for expulsion, at the
discretion of the Superintendent, may be waived if the student and his/her parent(s) or
guardian(s) obtain, at their expense, an evaluation of the student’s alcohol, drug, narcotic,
or controlled substance use from a qualified chemical dependency counselor acceptable
to the district and complete any and all counseling or other treatment recommended in the
evaluation.
A second violation of such possession, use or being under the influence of alcoholic
beverages, narcotics, drugs or controlled substances or counterfeit, look-alike or
simulated narcotics, drugs or controlled substances during the student’s enrollment will
result in immediate suspension and a recommendation for expulsion. May be referred to
a Pre-Board Expulsion Committee.
The Superintendent shall establish a drug-free/alcohol-free awareness program for all
students, which may include:
Awareness Program
1. The dangers of drug/alcohol abuse in the schools;
2. The district’s policies and related procedures on drug-free/alcohol-free schools;
23
3. The requirement for mandatory compliance with the district’s established
standards of conduct, including those that prohibit use of alcohol, drugs, and other
controlled substances;
4. Information about available drug/alcohol counseling programs and available
rehabilitation/student assistance programs; and
5. Penalties that may be imposed upon students for drug/alcohol violations.
Dangerous Instrument/Deadly Weapons
Dangerous Weapons Prohibited
A student carrying, bringing, using, or possessing any dangerous or deadly weapon in any
school building, on school grounds or within 1,000 yards of school grounds, in any
school vehicle, or at any school-sponsored activity will be immediately reported to the
Superintendent, who shall bring charges to the Pre-Board Expulsion Committee or to the
Board for expulsion for the District schools. Expulsion shall be for a minimum of one
calendar year. Modification may be made on a case-by-case basis.
Students participating in an authorized extracurricular activity or team involving the use
of firearms are exempt.
Students are not to be in possession of pocket knives on school property.
Dangerous Weapons Defined
“Dangerous instrument” means any instrument, including parts of the human body when
a serious physical injury is a direct result of the use of that part of the human body,
article, or substance which, under the circumstances in which it is used, attempted to be
used, or threatened to be used, is readily capable of causing death or serious physical
injury.
“Deadly weapon” means any of the following:
A weapon of mass destruction;
Any weapon from which a shot, readily capable of producing death or other
serious physical injury, may be discharged;
Any knife other than an ordinary pocket knife or hunting knife;
Billy, nightstick, or club;
Blackjack or slapjack;
Nunchaku karate sticks;
Shuriken or death star; or
Artificial knuckles made from metal, plastic, or other similar hard material.
General Statement of Policy Prohibiting
Discrimination, Harassment and Bullying
Everyone in the Barren County School District has a right to feel respected and safe.
Consequently, the Barren County School District prohibits discrimination and harassment
because of sex, race, color, national origin, disability, religion, or age. Bullying is also
prohibited.
24
A harasser may be a student or an adult. Harassment may include, but not be limited to,
the following when related to sex, race, color, national origin, disability, religion, or age:
a. name calling
b. pulling on clothing
c. graffiti
d. notes or cartoons
e. unwelcome touching of a person or clothing
f. offensive or graphic posters or book covers; or
g. violent acts
Bullying is also a form of harassment and occurs when someone keeps hurting,
frightening, threatening, or leaving someone out on purpose. Examples of bullying
include:
a. Hurting someone physically by hitting, kicking, tripping or pushing
b. Stealing or damaging another person’s things
c. Ganging up on someone
d. Teasing someone in a hurtful way
e. Using put-downs, such as insulting someone’s race or making fun of someone
for being a boy or girl
f. Spreading rumors about someone
g. Leaving someone out on purpose or trying to get other students not to play with
someone
If any words or actions make you feel uncomfortable or fearful, you need to tell the
school principal, the District Coordinator for Title VI, Title IX, and Section 504, or the
District Superintendent.
You may also make a written report. It should be given to the school principal, the
District Coordinator for Title VI, Title IX, and Section 504, or the District
Superintendent.
Your right to privacy will be respected as much as possible.
We take seriously all reports of discrimination, harassment, and bullying and will take all
appropriate action to investigate such claims, to eliminate such conduct, and to discipline
any persons found to have engaged in such conduct.
The School District will also take action if anyone tries to intimidate you or take action to
harm you because you made such a report.
This is a summary of the School District’s policy against discrimination, harassment, and
bullying. A complete copy of the policy is available at the principal’s office upon
request.
The School District’s Coordinators for Title VI, Title IX, and Section 504 are:
Cynthia York and Cortni Crews
Barren County Board of Education
202 West Washington Street
Glasgow, KY 42141
25
270-651-3787
Special Education Discipline Procedures
Student Behavior
The behavior of exceptional education students, and other students who have been
referred for evaluation for possible special education placement and related services,
should be considered during Admissions and Release Committee (ARC) meetings and
addressed through the IEP.
Since behaviors of an exceptional student may be related to or caused by the student’s
disability, the role of exceptional education includes the instruction of appropriate
behavior.
It is the intent of the Barren County Public Schools that discipline and instruction for
exceptional education students is designed to maximize the use of methods that enhance
a sense of self-worth and competency. The following standards will be utilized in the
implementation of disciplinary methods:
1. All behavior is an attempt to communicate. In order to understand the purpose of
any behavior, it is necessary to review the events immediately before that
behavior, and the results or consequences of the behavior (a functional analysis of
behavior). Therefore, instances of undesirable or inappropriate behaviors will be
recorded by school in a critical incidents log format (e.g.,
Antecedent/Behavior/Consequence).
2. Intervention techniques should focus not only on eliminating a certain undesirable
behavior, but also upon determination of the purpose of that behavior, and the
provision/instruction of a more acceptable behavior.
3. A variety of positive reinforcers and opportunities for the development of selfcontrol shall be utilized prior to the consideration of negative interventions.
Negative Reinforcement
The use of negative reinforcement should be applied in accordance with a study of the
behavior and in conjunction with positive reinforcement procedures. These standards
will be followed in the implementation of negative reinforcement.
1.
Disciplinary techniques used with regular education students may also be used as
short term disciplinary methods with exceptional students in conjunction with
any modifications indicated in the IEP. “Short-term” is defined as any method,
or combination of methods, that results in an interruption of the IEP for no more
than a total of ten (10) school days.
2. In-school alternative programs may be used as a short-term disciplinary method
with exceptional students. Any change that occurs that constitutes a change of
placement, requires due process procedures to assure the continuous
implementation of the specially designed instruction as stated in the IEP and will
be determined by the ARC.
2.
Crisis intervention methods, including physical restraint/seclusion, will be
employed according to the Board Policy on restraint and seclusion. Parents will
be notified of any restraint that occurs. District policy and related procedures
26
addressing physical restraint and seclusion, may be accessed by contacting the
Director of Pupil Personnel or the Director of Special Programs at the Barren
County Board of Education.
Suspension and Expulsion
Students who create a dangerous or disruptive situation may be suspended from school.
The due process procedures for short-term suspensions are the same as for all students
and are outlined in the Student Discipline Code. Students may not be suspended from
school for more than a total of ten (10) days per school year without services being
provided according to the IEP. Admissions and Release Committee (ARC) must convene
prior to the eleventh (11th) day of suspension to decide upon a change of placement and
determine method(s) of service delivery. Parents will be given prior written notification
of an ARC meeting to be held. At this ARC meeting, a statement shall be included on the
Conference Summary Report (signed by all present) that the parents have received a copy
of and understand their rights, including the right to a due process hearing if they disagree
with the committee’s determination. All ARC actions are documented on the Conference
Summary Report.
The ARC must consider current evaluation data and other pertinent information in order
to determine:
a. If the IEP and placement are responsive to evaluation data, and being
fully and correctly implemented, and
b. whether or not the behavior or misconduct was related to or caused by the
student’s disability (manifestation determination).
If the ARC finds that the IEP and placement are not appropriate or not being fully and
correctly implemented, appropriate modifications should be determined at the ARC
meeting and documented on the IEP and Conference Summary Report. No further
disciplinary action beyond the suspension should occur.
If the ARC finds that the IEP and placement are appropriate and being fully and correctly
implemented, they must then consider whether or not the misconduct was related to or
caused by the student’s disability through a Manifestation of Determination.
Misconduct Related to Disability
If the ARC finds that the student’s misconduct was caused by or had a direct substantial
relationship to the child’s disability, this should be documented on the Conference
Summary Report and ARC will amend IEP accordingly to meet needs of student in
current setting. Change of placement can be made if guardians are in agreement or for 45
days if a student brings a drug or weapon to school or causes substantial harm to another
person. If expulsion is being considered, a copy will be transmitted by the principal
directly to the Superintendent. If this determination is made, the Superintendent may not
recommend expulsion to the board of education.
If the ARC finds that the student’s misconduct was not caused by or had a direct and
substantial relationship to the child’s disability, an explanation will be documented on the
Conference Summary Report and student can be disciplined as any other student to
include a change in placement with services. If expulsion is being considered, a copy will
be transmitted directly to the Superintendent. If this determination is made, the
27
Superintendent may recommend expulsion to the board of education . Even if the student
is expelled, educational services may not cease. Therefore, the ARC will meet within
three (3) days of the date of the expulsion to determine a plan to continue educational
services; this plan will be documented on a new IEP and Conference Summary Report.
Due Process Hearing Request
If parents disagree with any ARC decision, they may request a due process hearing. If
they do so, once the fixed term of the disciplinary suspension expires, the student returns
to his previous educational placement unless parents agree to a different placement.
Once the hearing decision is reached, the ARC resumes at that point in the process.
Temporary Court or Hearing Officer Exclusion
In instances of extremely serious misconduct in which it appears that maintaining a
student in his/her current educational placement is substantially likely to result in injury
to self or others, the school district may choose to pursue through the judicial system a
temporary exclusion of the student from school. This action is initiated only when
parents refuse a change of placement, and is designed to allow a “cooling off” period for
planning purposes. In order to initiate this district court action, the principal will contact
the Director of Special Education after the ARC has determined that the student’s
behavior is related to or caused by his/her disability, and after the parents have refused to
accept a change in placement. While all ARC determinations must be made prior to the
initiation of court proceedings, it would not be necessary to pursue due process hearing
procedures first.
28
NUTRITION SERVICES
Nutrition Services …………………………………………
30
Health and Wellness ………………………………………
35
We Can Program ………………………………………….
36
29
Nutrition Services
The Barren County School District is committed to providing nutritious, appealing meals
and snacks to the students and staff of all Barren County Schools. As part of the Federal
School Lunch and Breakfast Programs, students may be eligible for free or reduced lunch
prices with submission and approval of an application. In addition, students may qualify
for free breakfast and lunch by direct certification from the state lists issued monthly. For
any questions or concerns, please contact the Nutrition Services Director, CheyAnne Fant
at 270-651-3787.




Menus will be available online under the “Lunch Menu” link on the BC Schools
webpage.
The district will use identical menus for each of the elementary schools, with
variations at the high school and middle school, unless otherwise notified.
The district is bound by the Healthy, Hunger-Free Kids Act in addition to other
state and federal regulations related to meal and snack service for our students.
Though changes have been made to requirements and regulations, our goal is to
provide meals that are healthy and appealing to the student population.
In addition, competitive food laws and policies have changed over the years to
better align with school and district wellness policies like the BC 95210 Wellness
Plan.
Free and Reduced Meal Applications and CEP Schools





For the upcoming school year, students at Austin-Tracy Elementary, Eastern
Elementary, Hiseville Elementary, North Jackson Elementary, Park City
Elementary, Temple Hill Elementary and College Street Campus will get
reimbursable meals and snacks at no charge to any student. Families of these
students will be required to complete a Household Income Form in compliance
with this Community Eligibility Provision (CEP) program.
Students enrolled in schools that participate in CEP programs have the option for
completing Free and Reduced Meal Applications as a means to help families with
the cost of meals.
If a household has students in a school with the CEP program and in another nonCEP school, the household should complete a Free/Reduced Meal Application
and a Household Income Form.
Free or Reduced Meal Applications are available at each Barren County School
and online under “Forms & Documents” tab.
http://www.barren.kyschools.us/linksForms.aspx
Instructions and frequently asked questions regarding applications are included in
the form.
30

All forms should be returned to the Nutrition Services Department at the Board of
Education or to the cafeteria manager.
To apply for free or reduced lunch benefits:
- Complete an application each year
- Only one application is needed per household
- APPLY AT ANY SCHOOL
- Please include all household members on the application.
- Applications must be completed fully and correctly to be processed.
- Charges incurred until complete applications have been processed are the
responsibility of the student’s parent/guardian.
If you would like help completing this form, please call your school’s nutrition
services manager or staff at the Board of Education using the following contact
information:
Austin Tracy Elementary—270.646.5635
Eastern Elementary—270.678.4168
Hiseville Elementary—270.453.2722
North Jackson Elementary—270.629.6484
Park City Elementary—270.749.5666
Red Cross Elementary - 270.659.0443
Temple Hill Elementary—270.427.2016
BC Middle School—270.651.9705
BC Trojan Academy—270.629.5508
BC High School—270.651.6940
Nutrition Services Office - 270.651.3787
Meal Charge Procedures
Student Meal Charge Accounts
The following preventative measures will apply to student and adult accounts:
 Preventative measures will be taken in order to inform students and
parents/guardians of account balances. At the school’s discretion current account
balances will be distributed to students either bi-monthly or monthly.
 All students will have access to the Free/reduced meal applications, available
from the Cafeteria Office, Nutrition Services Department, and the local schools. If
parents cannot pay for meals, they should contact the Cafeteria Manager by
calling the school or the Food Services Director (270-651-3787).
 PREPAYMENT is encouraged and can be made by cash, check, or on-line
payment. All payments can be presented to the cashier for credit to your
student(s) personal account(s). Checks should be payable to: Name of SchoolNutrition Services.
 On-line payments may be made at district website. To make a deposit to your
child's account electronically, please visit the following website for complete
instructions:
http://www.barren.kyschools.us/administrativeDepartment.aspx?aid=14
31

Nutrition Services staff will notify and/or work with principals, Family Resource
and Youth Service Directors, school counselors, and/or teachers to understand the
student and parent’s situation and if a free/reduced price application is needed.

Nutrition services staff will use automated calling system and/or email to notify
parents of negative balances.
Student Meal Charges – Negative Balance
 When negative balances exceeding $25 occur, a designee from the school
cafeteria will make an attempt to contact parent by phone, e-mail, letter, and/or
OneCall.
 If charges are not paid and the charges reach a $35.00 limit, the School Nutrition
Services Manager and/or the Principal/designee will make a personal contact with
the parent/guardian by phone, e-mail, or letter (mailed to residence). A OneCall
can be issued if payment is not received promptly. In addition, a referral to a
Family Resource and Youth Services can be made to assist the family.
 If the account exceeds $70 and the parent has not made any payment
arrangements, the Nutrition Services Director/designee will notify the
parent/guardian that the account must be brought current within ten (10) days. If
there is still no response, the District reserves the right to take any necessary legal
action to collect charges owed.
 In the event that a student transfers to a school within the District, the account
balance will transfer with the student. If charges are owed, the approved charge
policy will remain in effect.
 A LA CARTE PURCHASES and CHARGES shall be restricted by a written
document (see form below) signed by a parent/guardian to the Nutrition Services
Manager. Otherwise, charges incurred will be the responsibility of the student’s
guardian/parent. Parents will be issued a form to grant or deny extra or a la carte
charging privileges to their students as outlined in the documents below. If no
form is received, students will be allowed to charge reimbursable meals, with no
extras.
 Nutrition Services fees will not be used to collect outstanding balances, so any
fees related to insufficient funding for checks and/or legal fees will be the
responsibility of the student’s guardian/parent.
ADULT MEAL CHARGES - ADULT
MEAL PROCEDURES
MEALS CHARGES WILL BE SUBJECT TO THE
STUDENT
32
Please read this document carefully.
You should complete two documents inside this packet:
1. Meal Pricing and Charging- Everyone must complete
and return. Must have one of these per student.
2. Free/ Reduced Lunch application---IF YOU DO NOT
WISH TO APPLY, please complete form with names in
household and then write “NOT INTERESTED IN
APPLYING”. If you wish to apply, please follow the
written instruction sheet. You must complete a new
application each year to get benefits of free or reduced
meal pricing.
REMINDER: Students who attend BC Elementary Schools or
College Street Campus will be asked to complete a Household
Income Form.
Students who attend BCHS, Trojan Academy or BCMS will need
complete a Free and Reduced Lunch Form, even if students have
siblings at the elementary school or College Street Campus.
33
Do you want your student to be able
to charge foods in the cafeteria?
Please read this form carefully and complete.
Full name of student: ______________________________________________________
School student attends: ____________________________________________________
Grade: ________________________Homeroom Teacher: ________________________
All students are encouraged by cashiers to get a reimbursable meal in the cafeteria line to
comply with the Federal School Lunch and Breakfast Programs.
Students cannot be denied a reimbursable meal, and charges for the reimbursable meals
will be as follows:
Meal Prices for Barren County Schools 2015-16
National School Lunch & Breakfast Programs with Free and Reduced Lunch Program
Students at schools participating in Community Eligibility Provision will have
reimbursable meals served to them at “no charge.”
Breakfast
Lunch
Student Price - Standard
$1.50
$2.20
Student Price – Reduced
$0.30
$0.40
Please Check on of the following:
______Yes, please allow my student to charge a la cartes, extra food items, and other
items not part of a reimbursable meal. I understand that as the parent/guardian, I am
responsible for these charges. Students will still be encouraged to purchase a
reimbursable meal. Students cannot be denied a reimbursable meal, and charges for the
reimbursable meals will be added to your student’s account. All charges on the student
accounts are the responsibility of the student’s guardian.
_____No, my student should not be allowed to charge food items, but can pay cash for
extra items. I understand that meal charges will still appear on the account, and that my
student may be asked to add items to their tray to make a reimbursable meal. Students
cannot be denied a reimbursable meal, and charges for the reimbursable meals will be
added to your student’s account. All charges on the student accounts are the
responsibility of the student’s guardian.
Guardian Signature___________________________________Date_________________
34
Health and Wellness
Keeping Barren County students healthy is not just about providing nutritious foods, so
the district-wide wellness committee created a 95210 Wellness Plan to incorporate more
than just nutrition components. With talk about obesity and decline of wellness among
the younger generations, this committee wanted to focus on a range of habits that
promote wellness of the whole person. “These habits were set to encourage a culture of
health and wellness for staff, students, and ultimately families of our students,” stated
Cynthia York, BC Director of Special Programs.
Each 95210 wellness category is based on recommendations for sleeping adequately,
eating fruits and vegetables, limiting screen time, increasing physical activities, and
eliminating sugar-added beverages. Recommendations for each category of wellness
include students getting 9 hours of sleep daily. Sleep improves memory, cognitive
function and mood in addition to helping with immune systems and maintaining and/or
losing weight.
Another habit to strive for is eating 5 servings of fruits and vegetables daily to help ward
off heart disease and stroke, control blood pressure, prevent some types of cancer, avoid a
painful intestinal ailment called diverticulitis, and guard against cataract and macular
degeneration, two common causes of vision loss, according to the Harvard School of
Public Health.
Too much screen time increases the risk of being overweight. Sedentary activities like
watching television, using computers and smart phones, and playing video games burn
few calories and can start to crowd out time that could be spent being active. In addition,
evidence shows that watching TV can actually promote obesity by changing what and
how much we eat. In fact, there’s good reason why many organizations recommend that
children and teens limit TV/ media time to no more than two hours per day, which lead to
the recommendation of less than 2 hours of screen time daily.
Participating in physical activity for 1 hour per day is a habit that will burn calories,
improve health, and promote positive mental health. Though students have opportunities
for physical activity during the school day, BC schools also offer physical activities in
21st Century Afterschool time and through sporting activities to promote an active lifestyle.
The final recommendation is to consume 0 sugar-added beverages. Sugar adds empty
calories to food while increasing cholesterol and fat storage. Reduction in sugar intake
can actually decrease blood pressure as well. “We know that this program will not change
the behaviors of every student, staff member or family member, but the awareness is
important. Our goal is to concentrate our efforts on education and to encourage everyone
to take small steps to better health,” added Rita Powell, Barren County School Nurse.
35
BARREN COUNTY WE
CAN GET HEALTHY
9- Get at lease nine hours of sleep per day
5- Five servings of fruits
and vegetables per day
day
school
2- Limit
school
screen time to 2 hours or less outside of
1 - Get at least 1 hour of physical
0- Eliminate sugar
activity per day
added beverages
Barren County Schools “We Can” program promotes a healthy lifestyle for staff,
students, and families. The plan encourages the following:
9= recommended hours of sleep per night
5= recommended servings of fruits and vegetables per day
2= limit number of hours of screen time (after school hours)
1= recommended time for physical activity
0= no sugary beverages
Anytime a student completes one of the above activities during the course of a day,
he/she can complete a ticket and return it to school, with the potential of earning 5 tickets
a day. When tickets are returned to school, students become eligible to win monthly
prizes. Additional ticket pages can be obtained through the district website or through
the front office at your school.
36
TRANSPORTATION SERVICES
Student and Parent Regulations, Rules, and Responsibilities ……38
37
Student and Parent Regulations, Rules,
and Responsibilities for Students Riding School Buses
The privilege of any student to ride a school bus is conditioned upon his good behavior
and observance of the following regulations and responsibilities. These relate to
Kentucky Revised Statutes, Kentucky State Board of Education Administrative
Regulations, and the Barren County Board of Education Policies. Any student who
violates these regulations and rules will be reported to the principal of the school, which
the student attends for necessary corrective action.
Any parent or individual who boards a bus to confront a driver or student will be
subject to prosecution by the court system.
1. Students riding the school buses are under the direct supervision of the bus driver
and shall obey the driver promptly.
2. Students shall wait at their assigned bus stop off the traveled roadway and shall
remain there until the driver has stopped the bus, opened the entrance door, and
signaled the students to enter the bus.
a. Students must be on time. Buses cannot wait beyond scheduled time.
b. During inclement weather, the driver will stop and blow the horn.
c. Parents are responsible for the safety of students who are going to and from
the pick-up points and for their meeting the bus on schedule.
d. Students should never stand in the road while waiting for the bus.
3. When students must cross the roadway to enter the bus or cross the roadway when
leaving the bus, they shall not cross the roadway until signaled to do so by the bus
driver. Students should not run toward or across the roadway while the bus is
moving.
4. For safety reasons, when pupils are required to cross the roadway when entering the
school bus or leaving the school bus, the roadway crossing shall be made in front of
the bus. The students shall cross the roadway a distance of approximately ten (10)
feet in front of the bus in order that the bus driver may see them.
5. When students enter the bus, they shall proceed promptly to a seat without
disturbing other students.
a. Students shall sit three in a seat, if necessary, and no standing shall be
allowed as long as seats are available.
b. Seats may be assigned by the driver to maintain order and for evacuation
purposes.
c. The driver shall assign seats when there is a continuous discipline problem.
6. Students shall remain seated until the bus has come to a complete stop before
leaving their seats to get off the bus.
7. Students shall not change from one seat to another while the bus is in motion.
a. Buses will not leave school in the afternoon until all students are seated and
quiet.
b. Bus drivers will strictly enforce this rule.
8. For safety reasons, students shall not extend their arms, legs, or heads out bus
windows while bus is in motion.
38
9. Students shall not create excessive noise or engage in any activity which might
divert the driver’s attention from driving the bus and create a safety hazard or cause
an accident such as:
a. Loud talking, laughing, or unnecessary confusion (boom boxes, radios, and
any other music devices.)
b. Unnecessary conversation with the driver.
10. Students SHALL NOT:
a. Smoke, chew, dip, possess or use any tobacco-related products such as ecigarettes on the bus at any time.
b. Eat or drink on the bus at any time.
c. Throw paper or waste on the floor of the bus.
d. Throw articles on the bus or out the window.
e. Fight, push, or shove.
f. Use profane, vulgar, or abusive language.17
g. Possess knives, sharp objects, or other lethal objects.
h. Bring animals on the bus.
i. Tamper with mechanical equipment, accessories, or control of bus.
j. Place musical instruments or other articles in door of bus.
k. Obstruct aisle in any manner.
l. Possess or use alcohol or drugs.
m. Operate the entrance door handle or any other bus control except in case of
emergency.
n. Occupy more space in a seat than required. Items belonging to the student
must be held by the student and not placed in another seat or on the floor.
o. Track excessive mud and dirt on the bus.
p. Open and close windows without permission of driver.
q. Bring operative or ceremonial firearms, explosives or dangerous weapons
on the bus at any time.
r. Interface or intercede when a bus driver is disciplining a student even if it is
a brother or sister.
s. Bring helium balloons, flagpoles, staffs or floral arrangements in glass
containers on school buses.
t. Bring tuba, French horn, Cello, Baritone Horn, String Bass, Drums
11. Students shall ride the school bus to which he or she is assigned to and from school
each day and shall get on and off the bus at the same stop each day unless written
permission is granted by the principal of the school which the student attends.
a. Permission notes from parents, teacher or others will not be accepted by the
bus driver unless signed by the principal or his designee.
b. Only those persons assigned to the bus shall be allowed to ride a bus.
Persons not of school age, parents, or other persons will not be allowed to
ride a school bus without permission from the transportation director or
principal
12. When necessary, parents shall provide adequate bus turning areas that contain
sufficient gravel and are free from other vehicles to assure continuous
transportation for students.
39
The school bus driver has the authority to enforce the above regulations. Students shall
conduct themselves on the school bus as they would in the classroom except that
reasonable conversation is permissible. The bus driver is required to report those
students who violate bus regulations to the school principal who will take appropriate
disciplinary action.
In extreme circumstances, where the safety and welfare of a student is endangered, the
driver has the authority to remove a student from the bus. This should be done only when
all else fails. The driver shall notify the principal immediately by radio.
Continued disorderly conduct or refusal to submit to the authority of the bus driver and
obey these regulations shall be sufficient reason to refuse the student transportation
service. When it becomes necessary to refuse a student this service due to misconduct,
the school principal shall notify the parent in writing of the action taken. The school
principal shall then notify the bus driver to permit the student renewed riding privileges.
Parents shall be responsible for providing transportation for their child who has been
suspended from riding the school bus.
Students who damage any part of the school bus will be subject to disciplinary action by
the school principal. Parents will be required to pay for the damage and students may not
be allowed to ride the bus.
The Barren County Board of Education will not extend a bus route to furnish
transportation to students who live less than one mile to existing routes unless there is a
hazardous situation that endangers the safety or welfare of the child.
Express buses transporting Barren County High 18
School students will not stop to pick up
or let off any student unless there is an emergency that warrants letting a child off. The
only other reason for letting a student off is if the bus can meet schedules at the other
school and let off such students.
Buses will not travel on private roads. Students on private roads must meet the bus at the
nearest state or county road.
Parents are required to read and then sign a copy of the Regulation for Pupils Riding
School Buses and return such copy to the principal of the school the child attends.
Parents are asked to read bus regulations to their child or children.
40
SUPPORT PROGRAMS
Counseling Services ……………………………………………………
42
Student Assistance Program ………………………………………….
42
Suicide Prevention ……………………………………………………..
43
Family Resource Centers ……………………………………………..
44
21st Century Community Learning Center …………………………..
45
Preschool ……………………………………………………………….
46
RTI Procedures ………………………………………………………… 47
Title I Parent Involvement Policy ……………………………………… 49
Volunteer Program ……………………………………………………… 52
Volunteer Application …………………………………………………… 53
41
Barren County School Counseling Services
The guidance department serves the student body by providing classroom guidance
services, career information, college scholarship and financial aid information, testing
information and maintains student academic records. The counseling staff are also
available for group counseling (permission will be obtained), and individual counseling
per referral or student(s) voluntarily seeking services or information.
The guidance department operates in the realm of confidentiality and informed consent.
All student records/information are held in confidence. Custodial parents and students 18
years of age or older have legal access to these records. The school requires that a court
order be provided to the school for those parents who have been legally excluded from
the right to have access to their child’s school information. The guidance department
staff will also ask for a student identification number from persons requesting
information over the phone or by fax. The counseling department encourages parent and
community involvement. The staff looks forward to serving you and your child.
Barren County Student Assistance Program
The Barren County Board of Education employs school counselors along with a Deputy
Sheriff stationed at the high school who provide assistance to students who are either
using addictive substances or suspect using such substances. Referrals may be made by
teachers, administrators, parents, peers, the Judicial System, any interested person or
most importantly students may make self referrals. If the Counselors/Deputy feels that a
student requires a professional assessment for alcohol or other drug use, she will refer the
student to an outside agency for service.
ALL INFORMATION AND REFERRALS ARE CONFIDENTIAL.
When a student has an assessment by a professional provider, the School
Counselor/Deputy will follow up with the student to provide support and prevention
education.
Students may be referred to the Counselor/Deputy for reasons other than alcohol and
drug use, which may include teen pregnancy, depression, family problems, or runaway.
In today’s society, our students are experiencing many stressful situations. Students may
participate in support groups such as self esteem building, students affected by a divorce,
students affected by another person’s use of an addictive substance, grief and loss support
groups or any other appropriate group. It is extremely important to provide our students
with coping skills, which will make their lives less stressful.
Peer Mediation for Conflict Resolution is conducted at the middle school level.
Students who wish to have mediation between him/herself and another student with
whom they are experiencing a disagreement, may request peer mediation for the problem.
Peers and a faculty sponsor conduct mediation for the students involved. This is a proven
effective method of releasing stress and anger among students and provides for a peaceful
alternative to fighting or arguing.
42
How Can I Tell If My Child Is Using Alcohol or Other Drugs?


Personality Changes
Unexplained periods of moodiness, depression, anxiety and continuing resentful
behavior
Change in friends
Change in daily activities, such as hobbies
Lack of motivation
Decline in school work, skipping classes or school, increased discipline in school
Lack of energy
Noticeable change in personal grooming habits (sloppy, dirty)
Wearing sunglasses at inappropriate times
Loss of appetite
Runny nose, hacking cough









Suicide Prevention
In accordance with KRS 156.095 passed by the Kentucky Legislature, The Barren
County Board of Education has adopted policy 09.22 which mandates student instruction
concerning suicide prevention. By September 1 of each school year, administrators shall
provide suicide prevention awareness information to students in middle school grades
and above, as provided by the Cabinet for Health and Family Services.
REFERENCES:
1
KRS 156.501; KRS 156.502; 704 KAR 4:020
KRS 156.095
KRS 156.160
702 KAR 5:030
2
43
Family Resource & Youth Service Centers
To enhance students’ ability to succeed in school by developing and sustaining
partnerships that promote:



Early learning and successful transition to school
Academic achievement and well-being
Graduation and transition into adult life
Barren County Youth Service Center
Serves all students and families at BCMS, Trojan Academy, and BCHS
555 Trojan Trail (BCMS)..…………………………………………………270-651-1077
505 Trojan Trail (Trojan Academy) ……………………………………….270-629-5509
507 Trojan Trail (BCHS)..………………………………………………… 270-651-6587
Hiseville Family Resource Center
Serves all students and families of the Hiseville Community
Hiseville School.……………………………………………………………270-453-4426
Western Barren County Family Resource Center
Serves all students and families of Park City and Red Cross Communities
Park City School.……………………………………………………………270-749-2507
Red Cross School.……………………………………………….………….270-651-1319
North Eastern Family Resource Center
Serves all students and families of Eastern and North Jackson Communities
Eastern School.………………………………………………………………270-678-4480
North Jackson School.………………………………………………..…….. 270-629-5388
Southern Barren Family Resource Center
Serves all students and families of Austin Tracy and Temple Hill Communities
Austin Tracy School..………………………………………………………270-646-4784
Temple Hill School..……………………………………………………......270-427-2273
44
21st Century Community Learning Centers
Barren County Schools in partnership with 21st Century Community Learning Centers
provide academic enrichment opportunities during non-school hours for children. The
program helps students meet state and local student standards in core academic subjects,
such as reading, math and science; offers students a broad array of enrichment activities
that can complement their regular academic programs; and offers literacy and other
educational services to the families of participating children. In addition, summer
programming is offered at each site. Prices and class offerings are set by each site. For
program times, applications, scholarship information, and schedules, contact each
school’s site coordinator or visit www.barren.kyschools.us .
21st Century Community Learning Center Sites
Austin Tracy Elementary School – Eagle’s Nest, 21st CCLC
Eastern Elementary School – Wildcat Den, 21st CCLC
Hiseville Elementary School – Cardinal Club, 21st CCLC
North Jackson Elementary School – Jag Academy, 21st CCLC
Park City Elementary School – Cub Club, 21st CCLC
Red Cross Elementary School – Mustang Corral, 21st CCLC
Temple Hill Elementary Schools – T.H.E. Dog Pound, 21st CCLC
Barren County Middle School – Trojan Extreme, 21st CCLC
Barren County High School and Trojan Academy – Barren Beyond the Bell, 21st CCLC
BC Preschool 21st Century Care is available without scholarship on Fridays. Please
contact your preschool teacher for more information.
45
Preschool
The Barren County Schools preschool program lays the foundation for our earliest
learners. The preschool teachers and staff implement activities that are appropriate for
the child's developmental age and are aligned with the Kentucky Early Childhood
Standards. As a result, we provide children with an enriched environment that will
facilitate their learning in all areas of development.
The Barren County Schools district-wide Preschool Program serves 3 and 4 year old
children with developmental delays and 4 year old children who turn four prior to August
1st. who qualify based on income. For those 4 year olds who do not qualify based on a
developmental delay or income, tuition is also an option for attendance. Preschool
classrooms are currently located at each of the seven elementary schools in Barren
County, and may include some off campus sites if need arises.
Starting in the 2014-2105 school year, hours of operation for Preschool will be from
7:20-2:20 Monday thru Thursday. For students wishing to attend on Fridays, structured
programming will be offered through our 21st Century Program from 7:20-2:20 for
$10.00 a day. However, transportation will not be offered on Fridays. Students who
qualify for preschool may ride the regular bus to/from school on Monday-Thursday.
Adults will monitor morning and afternoon routes. Students in the tuition program or
who do not reside in the school’s attendance zone are not eligible for bus transportation.
Requirements for Enrollment
The following records are required for children to attend preschool:
· Complete enrollment packet for the district
· National school lunch program application
· Official birth certificate from the state office vital statistics
A copy of the certificate from the hospital is not acceptable unless it has a gold seal on
it. We cannot accept billfold sized certificates either.
· Certificate of immunization from doctor or health department
· School Health/School Physical from doctor or health department on the prescribed
Kentucky form
· Eye examination reported on the prescribed Kentucky form (by Dec 31, 2014)
· A Social Security Card is optional
Response to Intervention
After preschool screenings have occurred, parents will be notified if student
exhibits a possible delay of any kind (speech, cognitive, social/emotional, motor, etc). At
that time, the need for interventions in the areas of concern will be discussed and
determined. Intervention services will begin when preschool begins in the fall. The
services will be offered to the child at his/her school, or other designated site, according
to the preschool schedule. The interventions will occur for a period of four weeks with
data being gathered during that time. At the end of the four weeks, staff from each
school will meet with parents to review student progress and determine the need for
additional assessments. If it is determined that a student needs additional assessments
and parent(s) give consent, he/she will remain in preschool during the evaluation process.
If it is determined that no further testing is necessary, he/she will not be eligible to enroll
in preschool. For four year old students he/she may be eligible to attend if income
46
guidelines are met, or parents may have the option to pay tuition, if space is available.
Tuition
·
On a limited basis, FOUR year old students may be allowed to attend
preschool by paying TUITION if they do not have a qualifying condition
or meet income guidelines.· Tuition Rates are $80 for attendance MondayThursday For an additional $10.00, you may choose to send your child on
Fridays.
· Tuition payments are due the week of service, and when accounts fall
behind students will not be allowed to attend.
· Busing is not provided for tuition program. Transportation to and from
preschool is responsibility of parents.
· Tuition payment includes meals during school day. Snacks are not
included.
Please note—if capacity at the school is exceeded with Qualifying Students, tuition
students may have to be removed from services. If this occurs, services at another
preschool site may be offered.
RTI Procedures
Overview:
The Barren County RTI plan is based on a 3 tiered model. Tier 1 includes instruction in
core curriculum where at least 80% of students should be successful. Tier 2 addresses the
needs of those not being successful in the core curriculum and require additional
interventions above and beyond the core, approximately 5-15% of the population. Tier 3
is for those students who have not made progress on interventions in tier 2 and require
additional interventions, approximately 1-5% of the population. If a student progresses
through the tiers without making progress, then an ECE referral could be considered.
S-Team
The S-Team (Support Team) membership should include the principal, teachers
representing each grade level, the curriculum resource teacher, ECE Teacher Consultant,
school psychologist, the guidance counselor and Intervention Coordinator/s. Other staff
may be included such as ECE teachers, support staff, etc. Leadership from the school
principal is essential.
Tier I:
Appropriate curriculum and instruction should be utilized for all students in the general
education setting to ensure the academic and behavior needs of at least 80% of the
population are being met. For those students scoring above the 20th percentile but still not
performing in the classroom, teachers will target areas of concern and use instructional
research-based strategies available through the core curriculum to provide interventions
for the student/s. Strategies used should be documented, along with monitoring data (ieSRA checkouts and other formative assessments embedded within the curriculum), using
the student intervention profile form. These students should also be given the MAP
Winter assessment.
Please note: During the review of the screening data by the district data team, if more
than 20% of students in the district, a school, grade or class fall at or below the 20th
47
percentile, the administrators and CRTs will work together to identify root causes of poor
performance and implement professional development to ensure core programs are being
implemented with fidelity.
Tier II:
Following universal screening in grades k-10 using instruments such as MAP,
AIMSWeb, etc, counselors and/or teachers will identify students who score at or below
the 20th percentile and target those students as being in need of additional assistance at
the Tier II level.
For students moving to Tier II, an academic intensive assistance plan is completed by the
teacher. The intervention profile will be completed for the student while meeting with the
Guidance Cousnelor and /or CRT, other lead teachers, and/or the S-team. The
intervention profile should document the specific details of the intervention (frequency,
program being used, interventionist in charge, duration) that will be used for the child to
meet the identified goal of the child in each area of need. The student should continue to
receive the same Tier I core instruction, but have the additional interventions as well. Tier
II interventions should be implemented in a small group setting. The person providing the
intervention will be responsible for progress monitoring at least once every two weeks. A
minimum of 6 data points should be obtained prior to making a decision about the
effectiveness of the intervention. The teacher and interventionist will coordinate data to
communicate with the S-Team to determine progress and next steps.
If progress is being made at Tier II but the student is still not at or close to grade level
performance, the student will remain in current interventions.
If the student is not making sufficient progress, additional interventions will be added at
the Tier III level.
Tier III:
After S-Team determines that further interventions are necessary, the Intervention profile
sheet is updated to reflect additional interventions. Interventions at this Tier should take
the form of direct instruction in a smaller group setting (2-5 students) than Tier 2.
Progress monitoring takes place on a weekly basis. Interventionist is responsible for
monitoring. Duration of interventions at this Tier will vary but at least six data points
should be gathered before additional decisions are made. Analysis of data will occur at
S-Team meetings.
If progress is being made at Tier III but the student is still not at or close to grade level
performance, the student will remain in current interventions.
If the student is not making sufficient progress, additional interventions will be added at
the Tier III level or a referral to ECE may be made.
Referral to ECE (only in areas student has received RTI services):
Once the S-Team has met to determine that a referral is warranted, the following items
need to be completed and/or attached in a timely manner:
 Referral for ECE services (obtain from your guidance counselor)
 Up-to-date Academic Intensive Assistance Plan
 Up-to-date Student Intervention Profile
48






Completed vision/hearing screenings
Motor Screening for suspected SLD referrals
Progress Monitoring Data from AIMSWeb
MAP Student Progress Report
Any other standardized assessments (ie-IOWA, GRADE)
K-PREP Assessment Data
Once the above items are completed and/or attached to the referral, referring teacher
should sign (p.4) and return the referral and attached documents to the guidance
counselor. District Representative (counselor or principal) should then sign off on the
referral verifying that it is complete (p.4). Within 2 working days of receipt, an ARC
should then be scheduled, with the persons needing to be in attendance, and sent to
parents, allowing them a seven day notice.
If an ARC determines that the referral data warrants an evaluation, an evaluation
plan/consent form is completed in accordance with the suspected disability. Consent
from the parent/guardian is obtained prior to any assessments being given to the student.
Parent Referrals:
If a parent makes an ECE referral or indicates concerns, the district will thoroughly
explain RTI requirements, indicating that RTI should occur prior to a referral. If the
parent still insists on a referral and evaluation for ECE prior to RTI implementation, the
ARC will be convened to discuss and accept the referral (if warranted). Consent will be
obtained. During the evaluation process (60 school days), the student will receive RTI
services, to include progress monitoring, in the areas of concern.
TITLE I PARENT INVOLVEMENT POLICY
The district parent involvement policy, and the plan to implement it, have been developed
jointly and in agreement with, and will be distributed to, parents of students participating
in the Title I program. Parents shall be notified of the policy in an understandable and
uniform format and, to the extent practicable, provided in a language that parents can
understand. This policy shall be made available to the local community and updated
periodically to meet the changing needs of parents and the school. Each Title I
(Preschool-6th grade) school has also developed a parent involvement policy. The
school’s policy shall include a school parent contract developed in keeping with legal
requirements.
Barren County Board Policy - 08.13451 - Title I - Parent Involvement Policy
This policy and the plan to implement it have been developed jointly and in agreement
with, and will be distributed to, parents of students participating in the Title I program.
Parents shall be notified of the policy in an understandable and uniform format and, to the
extent practicable, provided in a language that parents can understand. This policy shall
be made available to the local community and updated periodically to meet the changing
needs of parents and the school.
Expectations for Parent Involvement
Contingent on confirmation of resources and other necessary information being provided
by state and federal authorities, it is the intent of the Board that parents of participating
students shall be provided with flexible opportunities for organized, on-going, and timely
participation in the planning, review, and improvement of the Title I program, including
49
opportunities to suggest modifications, based on changing needs of parents and the
schools.
All comments indicating parents' dissatisfaction with the Title I plan shall be collected
and submitted along with the plan to the Kentucky Department of Education.
The Title I program shall be designed to assist students to acquire the capacities and
achieve the goals established by law, as well as the goals and standards established by the
Board. These goals and standards shall be shared with parents in a manner that will give
them: (1) timely information about programs; (2) a description and explanation of the
school's curriculum, the forms of academic assessment used to measure student progress,
the proficiency levels students are expected to meet; the achievement level of their child
on each of the state academic assessments; and (3) if requested, opportunities for regular
meetings to formulate suggestions and to participate in decisions relating to the education
of their children.
Support for Program
If the District's Title I allocation is $500,000 or more, the District shall reserve not less
than one per cent (1%) of its allocation for the purpose of promoting parent involvement
and shall distribute to Title I schools not less than ninety-five percent (95%) of the
reserved funds. Parents of participating students shall be provided the opportunity to help
decide how this portion of the Title I funds will be allotted for parental involvement
activities.
The District will provide coordination, technical assistance, and other support necessary
to assist schools in planning and implementing effective parent involvement activities to
improve student academic achievement and school performance. These measures may
include, but shall not be limited to, the following:
1. Designation of resources to assist in communicating with parents, transporting them
to meeting sites and/or implementing home visits, providing child-care for meetings,
encouraging them to use available parent resource centers, and working with them to
improve parenting skills, particularly those that will assist them in working with their
child to improve his/her educational achievements. Resources may include
individuals, agencies, materials, and services.
2. Sharing options for coordinating and integrating Title I program strategies with
services of other community programs, businesses, and agencies.
3. Identification of ways in which parents can be involved in staff training activities to
demonstrate the value of parent involvement and various techniques designed to
successfully engage parents as equal partners in their child's education.
4. Making a good faith effort to convene an annual meeting at a convenient time to
which all parents of participating children shall be invited and encouraged to attend
15and requirements for Title I
for informing parents of their school's participation in
programs and of their rights to be involved.
5. Designing and conducting an effective annual evaluation process whereby parents can
share their ideas about the content and effectiveness of this policy in improving the
academic quality of schools receiving Title I funds, and the plan designed to
implement it. The process shall focus on the following questions:
Does this policy increase parent participation?
What barriers to parent participation still exist, and how can they be reduced or removed?
6. In the design of activities and materials for parents, particular attention shall be given
to reaching and involving those who are economically disadvantaged, are disabled,
have limited English proficiency, have limited literacy, or are of any racial or ethnic
minority background.
50
School Policy
Each school shall submit to the Superintendent and Board, for review and comment, its
Title I school parent involvement policy, which must meet all legal requirements,
including a school-parent compact developed in keeping with legal requirements. This
policy shall be developed jointly with, and distributed by the school to, parents of
participating students.
A copy of each school's parent involvement policy and accompanying checklist shall be
kept on file in the Central Office.
51
Dear Parent:
Bo Matthews, Superintendent
202 West Washington Street Glasgow, KY 42141 270-651-3787 Phone
270-651-8836 Fax
The Barren County School District is pleased to have your son or daughter as a
student. Hopefully, your family had an enjoyable and productive summer. With
the cooperation and assistance of everyone, the coming school year will be an
exciting and productive educational venture.
We would like to extend an invitation for you to become a member of your
child’s educational team by becoming a volunteer at your child’s school or any of
the other Barren County Schools.
Our school system is very fortunate to have a strong, active volunteer program.
This program consists of wonderful and talented individuals who are dedicated to
helping children.
The past year, program participants logged numerous educational hours working
in Barren County Schools. This enabled the schools to better meet and serve the
individual needs of students. Many wonderful friendships were developed as a
result of the volunteer program of past years. Volunteering sets a wonderful
example for our students to follow as well as giving a sense of personal
fulfillment which in turn makes our schools and community a better place to live
and raise children. Please consider this a personal invitation from your child’s
school to become a part of the volunteer program. Let’s join hands in helping our
children, their teachers and the community.
If you are interested in becoming a volunteer, please fill out the Barren County
Schools Volunteer Application Form and return it to your child’s teacher.
We look forward to having you as a member of this excellent program.
Sincerely,
District Volunteer Coordinator
52
BARREN COUNTY SCHOOLS VOLUNTEER APPLICATION FORM
(Please check each school where you wish to volunteer)
 Austin Tracy
 Park City
 BCHS
 Red Cross
 BCMS
 Temple Hill
 Eastern
 Trojan Academy
 Hiseville
 Hillcrest Annex
 North Jackson
 College Street Campus
Name _____________________________ (_______________) Phone: ________________ Cell: ________________
(Maiden)
Address: ___________________________________________
City: ________________ Zip: ________________
Birthdate: _________ / _________ / __________38 Social Security Number: __________ - __________ - __________
(Month)
(Day)
(Year)
_________________________________________________________________________________________________________________
Email address:
Presently Employed?  Yes
 No
Do you have;  Child(ren)
Name of Employer: ___________________________________
 Grandchild(ren)
 Foster Child(ren)
 No child(ren)
Childs Name
School
Grade
Teacher
Childs Name
School
Grade
Teacher
Childs Name
School
Grade
Teacher
…. in school?
(List additional children on back of page)
Special Training: ______________________________________ Languages: ________________________________
Skills, interests, hobbies: ___________________________________________________________________________
Availability:
Hours per week: ________
Hours per month ________
Type of work that you would like: (Check all that apply)
 Classroom
 Office
 Sports
Special Projects Only: ________
 Band
 Art
 Parties
 Book Fair
 Special events
 Bus Monitor
 Mentor
 Library
 Special Education
 Field Trips
 PTA/PTO
 Vol. Coordinator
 Read to Student
 Tutor
 After school programs
 Parents/G-parents Day
 Newsletters
 Clubs: List:
Sports:
 Baseball
 Festivals/Carnivals
 Basketball
 Football
 Soccer
 Track
 T-ball
 Cross Country
 Cheerleading
 Volleyball
 Golf
 Tennis
 Dance
 Little League
 Boy/Girl Scouts
 4H
 Other: ____________
Volunteer hours you prefer:
 During School
 After Hours
Which day(s) and time do you prefer: M T W Th F
 Home Based
Times: ________________________________
Have you had a crime check made in the Barren County School District?
 Yes
 No
Conditions of commitment: As a volunteer I agree to:
 Submit to a crime check, attend orientation training, abide by all school rules and Board of
Education policies.
 Honor my commitment to volunteer as scheduled and notify when I can’t volunteer
 Abide by the rules of confidentiality and moral ethics.
Signature: ________________________________________________________ Date: ______ / ______ / ______
53
LEGAL NOTICES
FERPA Rights …………………………………………………..
55
Child Find ………………………………………………………..
57
PPRA Rights ……………………………………………………..
60
Title I Program ……………………………………………………
61
Highly Qualified Teacher Notification …………………………..
61
Student Technology Appropriate Use Policy ……………………
62
Barren County High School Alcohol and Drug Policy ………….. 63
Media Release Information Opt Out ……………………………… 64
Student Directory Information …………………………………….. 65
54
Notification of FERPA Rights
In accordance with the Family Education Rights and Privacy Act, parents have the right
to inspect and review all education records relating to their child by making a request to
the principal of each school or other designated official. This right is passed on to the
student at age 18.
Written policies have been developed which describe the types and locations of these
records and the specific procedures available to the parents for the review of
records, the amendment of or hearing concerning education records believed to be
inaccurate, misleading, or otherwise in violation of the privacy or other rights of the
child and for the disclosure and destruction of records.
In accordance with federal regulations concerning the release or transfer of educational
records, it is the policy of the school district to forward records on request to a school in
which a student seeks or intends to enroll. Parents may obtain upon request copies of the
records transferred and an opportunity for a hearing.
The schools may release directory information on individual students unless specific
instruction not to do so is presented to the principal or superintendent by the parents of a
student on or before September 30 of each year or within 30 days of enrolling in the
district if enrollment is after the first day of school. Directory information shall include
the student’s name, address, telephone number, date and place of birth, major sports,
weight and height of members of athletic teams, dates of attendance, degrees and awards
received, and the most recent education institution attended by the student.
One exception, which permits disclosure without consent is disclosure to school officials
with legitimate educational interests. A school official is a person employed by the
District as an administrator, supervisor, instructor or support staff member (including
health or medical staff and law enforcement unit personnel); a person serving on the
School Board; a person or company with whom the District has contracted to perform a
special task (such as an attorney; auditor, medical consultant, or therapist); or a parent or
student serving on an official committee, such as a disciplinary or grievance committee,
or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an
education record in order to fulfill his or her professional responsibility.
Unless the parent or eligible student requests in writing that the District not release
information, the student’s name, address, and telephone number (if listed) shall be
released to Armed Forces recruiters upon their request.
Parents have the right to file complaints concerning alleged failures of the district to
comply with the Family Education Rights and Privacy Act. The name and address of the
office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington DC 20202-4605
55
Parents of a child who has graduated or otherwise left the district and who was formerly
enrolled in a program for exceptional children may request the destruction of any
personally identifiable information in the education record of their child which was
collected, maintained, or used for the identification, evaluation, or placement of the
exceptional child. Such request should be addressed in writing to the principal or
superintendent.
Should you have questions pertaining to the Family Education Rights and Privacy Act,
you may contact the principal of the school your child attends and/or the superintendent
of the school district.
Barren County Board Of Education: Superintendent, 202 West Washington Street,
Glasgow, KY 42141, telephone 270-651-3787.
56
Child Find for Children with Disabilities in Need of Special Education
or 504 Services
Child Find
The Barren County School District keeps educational records in a secure location in each
school and Board office.
The Barren County School District obtains written consent from a parent or eligible
student (age 18 or who is attending a postsecondary institution), before disclosing
personally identifiable information to an entity or individual not authorized to receive it
under FERPA.
For students who have been determined eligible for Special Education, educational
records will be destroyed at the request of the parents when they are no longer needed to
provide educational programs or services. The Barren County School District may
destroy the educational records of a child without parent request three (3) years after they
are no longer needed to provide educational programs or services. Parents are advised
that data contained in the records may later be needed for Social Security benefits or
other purposes. The Barren County School District may retain, for an indefinite period of
time, a record of the student’s name, address, telephone number, grades, attendance
records, classes attended, grade level completed, and year completed.
Children eligible for Special Education include those children with disabilities who have
autism, deaf-blindness, developmental delay, emotional-behavior disability, hearing
impairment, mental disability, multiple disabilities, orthopedic impairment, other health
impairment, specific learning disability, speech or language impairment, traumatic brain
injury, or visual impairment and who because of such an impairment need Special
Education services.
Children eligible for 504 services include those children in a public elementary and
secondary education program who have a current physical or mental impairment that
currently substantially limits some major life activity which causes the student’s ability to
access the school environment or school activities to be substantially limited.
Children eligible for the State-Funded Preschool program include three- and four-yearold children identified with disabilities and four-year-old children who are at-risk, as
defined by federal poverty levels up to 150%. Preschool children eligible for special
education must have an Individual Education Plan (IEP) instead of a 504 plan to receive
State-Funded Preschool program services.
The Barren County School District has an ongoing “Child Find” system, which is
designed to locate, identify and evaluate any child residing in a home, facility, or
residence within its geographical boundaries, age three (3) to twenty-one (21) years, who
may have a disability and be in need of Special Education or 504 services. This includes
children who are not in school; those who are in public, private, or home school; those
who are highly mobile such as children who are migrant or homeless;
57
and those who are advancing from grade to grade, who may need but are not receiving
Special Education or 504 services.
The Barren County School District’s “Child Find” system includes children with
disabilities attending private or home schools within the school district boundaries who
may need special education services.
The Barren County School District will make sure any child enrolled in its district who
qualifies for Special Education or 504 services, regardless of how severe the disability, is
provided appropriate Special Education or 504 services at no cost to the parents of the
child.
Parents, relatives, public and private agency employees, and concerned citizens are urged
to help the Barren County School District find any child who may have a disability and
need Special Education or 504 services. The District needs to know the name and age, or
date of birth of the child; the name, address, and phone number(s) of the parents or
guardian; the possible disability; and other information to determine if Special Education
or 504 services are needed.
Letters and phone calls are some of the ways the Barren County School District collects
the information needed. The information the School District collects will be used to
contact the parents of the child and find out if the child needs to be evaluated or referred
for Special Education or 504 services.
If you know of a child who lives within the boundaries of the Barren County School
District, who may have a disability, and may need but is not receiving Special Education
or 504 services, please call 270-651-3787 or send the information to:
Cynthia York
Director of Special Education
Barren County Schools
202 West Washington Street
Glasgow, KY 42141
If you know of a child who attends a private or home school within the boundaries of the
Barren County School District, who may have a disability, and may need but is not
receiving Special Education services, please call 270-651-3787 or send the information
to:
Cynthia York
Director of Special Education
Barren County Schools
202 West Washington Street
Glasgow, KY 42141
“Child Find” activities will continue throughout the school year. As part of these efforts
the Barren County School District will use screening information, student records, and
basic assessment information it collects on all children in the District to help locate those
children who have a disability and need Special Education or 504 services. Any
information the District collects through “Child Find” is maintained confidentially.
58
Written Policies and Procedures have been developed which describe the District’s
requirements regarding the confidentiality of personally identifiable information and
“Child Find” activities. There are copies in the Principal’s office of each school, and in
the Board of Education office. Copies of these Policies and Procedures may be obtained
by contacting:
Cortni Crews
Director of Pupil Personnel
202 West Washington Street
Glasgow, KY 42141
Ph. 270-651-3787
The District office is open Monday through Friday, from 7:30 a.m. to 4:00 p.m.
The Barren County School District provides a public notice in the native language or
other mode of communication of the various populations in the geographical boundaries
of the District to the extent feasible.
If you know of someone who may need this notice translated to another language, given
orally, or delivered in some other manner or mode of communication, please contact the
Director of Pupil Personnel, or the Director of Special Education at the address or phone
number listed above for the Barren County Schools.
59
Notification of PPRA Rights
The Protection of Pupil Rights Amendment (PPRA) affords parents and eligible students (those who are 18
or older or who are emancipated minors) certain rights regarding conduct of surveys, collection and use of
information for marketing purposes, and certain physical examinations. These include the right to:
 Consent before minor students are required to submit to a survey, analysis, or evaluation that
concerns one (1) or more of the following protected areas (“protected information survey”) if the
survey is funded in the whole or in part by a program of the U. S. Department of Education:
1. Political affiliations or beliefs of the student or student’s parent;
2. Mental or psychological problems of the student or student’s family;
3. Sex behavior or attitudes.
4. Illegal, anti-social, self-incriminating, or demeaning behavior;
5. Critical appraisals of others with whom respondents have close family relationships;
6. Legally recognized privileged relationships such as with lawyers, physicians, or ministers;
7. Religious practices, affiliations, or beliefs of the student or the student’s parents; or
8. Income (other than that required by law to determine eligibility for participation in a
program or for receiving financial assistance under such program).

Receive notice and an opportunity to opt a student out of
1. Any other protected information survey, regardless of funding;
2. Any non-emergency; invasive physical exam or screening required as a condition of
attendance, administered by the school or its agent, and not necessary to protect the
immediate health and safety of a student (except for any physical exam or screening
permitted or required under state law); and
3. Activities involving collection, disclosure, or use of personal information obtained from
students for marketing or to sell or otherwise distribute the information to others. NOTE:
If the parent/eligible student has indicated no directory information is to be provided to
third parties or if the marketing activity involves provision of social security numbers,
consent form 09.14 AP.122 should be used.

Inspect, upon request and before administration or use:
1. Protected information surveys to be used with students;
2. Instruments used to collect personal information from students for any of the above
marketing, sales, or other distribution purposes; and
3. Instructional material used as part of the educational curriculum.
The District shall annually provide parents and eligible students notice of these rights under law in the
Student Handbook, the District Student Discipline Code Handbook, or other avenue designated by the
Superintendent/designee.
The District will notify parents and eligible students at least annually at the start of each school year of the
specific or approximate dates of the activities listed above. A new or supplemental notice shall be given as
necessary to provide the opportunity to consent or opt out under the standards set forth above.
Parents/eligible students who believe their rights have been violated may file a complaint with:
Family Policy Compliance Office
U. S. Department of Education
400 Maryland Avenue, SW
Washington DC 20202-4605
THERE WILL NOT BE A KENTUCKY INCENTIVES FOR PREVENTION
(KIP) SURVEY SCHEDULED FOR 2015-2016.
60
TITLE I PROGRAM
Title I programs offer financial assistance to school districts for serving high poverty
schools and students who are educationally deprived. The intent of the program is to
assist all students in achieving the same expected educational standards. Eligible schools
identify specific needs and develop a program which is coordinated with the regular
instructional program.
The Title I program in the Barren County School District currently serves school-wide
programs at each of the elementary schools. The grade range is preK-6 and most of the
Title I money is used to hire additional instructional personnel and buy instructional
materials to support the needs in the core subjects and parent involvement.
HIGHLY QUALIFIED TEACHER NOTIFICATION
Parents have the right to request from the Barren County Board of Education the teaching
qualifications of your child’s classroom teacher in a school receiving Title I funds. We
are pleased to report that all of our elementary schools are Title I schools and currently
meet the Kentucky teacher licensing criteria for their respective grade level and subject
area. The federal No Child Left Behind (NCLB) act requires that any local school district
receiving Title I funds must notify parents that they may ask about the professional
qualifications of their child’s classroom teacher.
These qualifications include:
1. Whether the teacher has met the state teacher licensing criteria for the grade level
and subject area in which the teacher provides your child instruction.
2. Whether the teacher is teaching under emergency or temporary status that waives
state licensing requirements.
3. The undergraduate degree major of the teacher and any other graduate degree or
certification (such as National Board Certification) held by the teacher and the
field of discipline of certification or degree.
4. Whether the child is provided services by paraprofessionals and, if so, their
qualifications.
Parents may ask for this information by sending a letter of request to the Title I Director,
Barren County Board of Education, 202 W Washington, Glasgow, KY 42141. Be sure to
include the following information with your request: child’s full name, parent/guardian’s
full name, address, and teacher’s name.
61
Barren County Schools
Student Technology
Appropriate Use Policy (AUP)
The Barren County School System has made a significant investment in technology so
that students will have the opportunity to develop the skills necessary to excel in our modern
world. With this investment in technology comes a great responsibility: to provide students
with a positive well-structured learning environment that will foster creative learning.
Through this students will learn skills that apply to real world problem solving.
Students shall use District technology resources only for educational uses as determined
by teachers and/or administrators. Students shall not circumvent any security and safety
measures to access information and/or content of an inappropriate or non-educational
manner. Each student is responsible for security of his/her own user account and password.
Any misuse conducted under a particular individual’s account will be considered the
responsibility of that individual unless otherwise determined by a teacher or administrator
through the disciplinary process.
The Outlook Live e-mail solution is provided to your child by the district as part of the
Live@Edu (also known as Office 365) service from Microsoft. By signing this form, you
hereby accept and agree that your child’s rights to use the Outlook Live e-mail service, and
other Live@Edu services as the Kentucky Department of Education may provide and that the
data stored in such Live@Edu services, including Outlook Live e-mail, are managed by the
district pursuant to policy 08.2323 and accompanying procedures. You also understand that
the Windows Live ID provided to your child also can be used to access other electronic
services that provide features such as online storage and instant messaging. Use of those
Microsoft services is subject to Microsoft’s standard consumer terms of use (the Windows
Live Service Agreement), and data stored in those systems are managed pursuant to the
Windows Live Service Agreement and the Microsoft Online Privacy Statement. Before your
child can use those Microsoft services, he/she must accept the Windows Live Service
agreement and, in certain cases obtain your consent.
Students shall be subject to disciplinary action, up to and including expulsion for
violating this policy and acceptable use rules and regulations established by the school or
District. The exact disciplinary actions taken in regards to violations of the District’s
Acceptable Use Policy (AUP) shall be determined by school and district administrators as
appropriate based on the severity of the violation up to and including expulsion for students
as well as the possibility of criminal charges if applicable. Individuals using district
technology resources should be aware that all content and usage is logged and monitored.
Specific examples of acceptable and non-acceptable usage may be accessed from the link on
the Barren County Schools home page at www.barrenschools.com
The user is responsible for reading and understanding the District’s Acceptable Use
Policy (AUP). If any part of this document is unclear it is the individual’s responsibility to
get clarification, including but not limited to specific examples regarding what is and is NOT
acceptable behavior in relation to the use of District technology resources.
By signing the acknowledgement form for this handbook, you acknowledge that you
have completely read and understand all of the District’s Acceptable Use Policy (AUP)
including the proper expected usage of district technology resources as well as the possible
disciplinary actions that may be taken in response to violations of this policy. Also by
signing this document you understand this document will be kept on file and is legal and
binding and will cover the entire duration that you are a student or employee of the Barren
County School District.
62
Barren County High School Extra Curricular Participation
Alcohol and Drug Policy
Extra curricular participation is a privilege that carries with it the responsibility(ies) to the school,
team members, and/or club members, to the student body and the community. When a student
accepts this privilege, he/she shall also live up to the responsibility beyond that of the general
student body, on and off school property, during the season and the off season. This is in addition
to the Barren County Board of Education Alcohol and Drug Policy.
No student participating in extra curricular activities shall receive, purchase, possess, attempt to
possess, use, be under the influence of, sell, or transfer alcoholic beverages, narcotics, drugs,
controlled substances, prohibited drugs, and substances, mood altering substances (such as
inhalants), drug paraphernalia, or counterfeit, look-alike, or simulated narcotics, drugs, or
controlled substances on school property, in any school vehicle, at any school-sponsored or
sanctioned activity or event, or en route to or from school property or a school-sponsored or
sanctioned activity or event. Additionally, no student participating in extra curricular activities
shall engage in such alcohol or drug-related behavior or conduct at any place or time, regardless
of whether the student is at a school-sponsored event and regardless of whether school is in
session.
First violation of the Extra Curricular Participation Policy shall result in a suspension from
participation in interscholastic games and extra curricular activities for 10 days. Also, the
student must complete with the aid of the Student Assistance Coordinator, and at the expense of
the student, an evaluation of the student’s alcohol, drug, narcotic or controlled substance use from
a qualified chemical dependency counselor acceptable to the district and complete counseling
and/or other treatment recommended in the evaluation.
Failure to complete both the evaluation and the treatment as recommended by the chemical
dependency counselor shall result in the student being suspended from extra curricular
participation until the evaluation and treatment are completed.
Second violation will be suspension for 30 days from participation in interscholastic games and
extra curricular activities. In addition, the student must complete with the aid of the student
assistance coordinator, and at the expense of the student, an evaluation of the student’s alcohol,
drug, narcotic or controlled substance use from a qualified chemical dependency counselor
acceptable to the district and complete counseling and/or other treatment recommended in the
evaluation.
Third violation of the Extra Curricular Activities Participation Policy shall be a suspension from
participation in extra curricular activities for the remainder of his/her school eligibility.
Printed Name of Student: _________________________________ Grade: ________
Signature of Student: ________________________________ Date: _________________
Printed Name of Parent: __________________________________
Signature of Parent: _________________________________ Date: _________________
63
Media Release Information and Opt Out Process
(No Form Required if previously submitted)
You are certifying that you are the parent or legal guardian of the child listed and that as
such you have the authority to approve or deny the use of your child’s photograph and
information about your child’s identity.
As parent or legal guardian, you are authorizing the Kentucky Department of Education
(“the department”) and your child’s local school and the Barren County School District to
use photographic or videotape images of your child for lawful purposes including those
outlined below. This permission remains in effect while your child is a student in the
Barren County School District.
Also, by signing the last page of this handbook, you are giving permission for the use of
your child’s image and identification information (full name, grade, and school name) in
various education related print publications, television production, and on the Internet
sites of the Kentucky Department of Education and/or your child’s local school or the
Barren County School District. You are also authorizing these entities to submit your
child’s image and identification information to other publications, medial outlets and
educational organizations for publicity purposes.
If you choose to opt out of this media release, you must complete the statement
below, sign it, and submit it to the principal of your child’s school. Once received by
the principal, the staff of the appropriate schools and district will be notified.
Opt Out Statement:
I wish to opt out of the media release policy and do not permit the use of my child’s or
children’s image(s) for use in ways checked below (check all that apply):
Video Productions for media outlets
Education Promotions in video or print media
Digital Pictures for Internet Use or E-newsletters
_____ District’s web site and in school Yearbook
List Child’s Name:
School:
Grade
Parent/Guardian (print):
Home Address
City
Zip
District: Barren County Schools
Parent/Guardian Signature:
Note: This form is to remain on file at the local school district and is exempt from public disclosure in accordance with KRS
61.878(1)(a)(the Kentucky Open Records Law)
NOTE: IF THE RECORDED IMAGE, VOICE, OR WORK OF A STUDENT IS TO BE INCLUDED IN A PUBLICATION AS
PART OF A COMMERCIAL OR FOR-PROFIT FUND-RAISING ENDEAVOR, AFFIRMATIVE AUTHORIZATION OF THE
PARENT/GUARDIAN OR ELIGIBLE STUDENT MUST BE OBTAINED
64
STUDENTS
09.14 AP.12
Student Directory Information Notification
Consistent with the Family Educational Rights and Privacy Act (FERPA), parents (or students 18
or older) may direct the District not to disclose directory information listed below. We are
required to disclose a student’s name, address, and telephone listing at the request of Armed
Forces recruiters, unless a parent or high school student, regardless of age, requests that this
information not be disclosed.
_______________________
Date
Dear Parent/Eligible Student,
This letter informs you of your right to direct the District to withhold release of student directory
information for _______________________________________________.
Student’s Name
Following is a list of items that the District considers student directory information. If you wish
information to be withheld, please choose one (1) of the two (2) options below in both Sections I
and II. Choose Option 1 if the District may not release any item of directory information; Option
2, if the District may release only selected items of information. Then check those items that may
be released.
If we receive no response within thirty (30) days of the date of this letter, all student directory
information will be subject to release without your consent. If you return this signed form on
time, we will withhold the directory information consistent with your written directions, unless
disclosure is otherwise required or permitted by law.
Student Directory Information Listing
Section I
Third Parties, Including Institutions of Higher Education
& Potential Employers
(Parent or student 18 or older may sign below to direct the
District to withhold information in this section.)
Section II
Armed Forces Recruiters
(Parent or high school student, regardless of age,
may sign below to direct the District to withhold
information in this section.)
Choose one of the Options below:
 Option 1: The District MAY NOT RELEASE ANY
information listed below.
 Option 2: The District MAY RELEASE ONLY the
information checked below.
Choose one of the Options below:
 Option 1: The District MAY NOT RELEASE
ANY information listed below.
 Option 2: The District MAY RELEASE ONLY
the information checked below.
If you choose Option 2, check the item(s) of information listed
below that the District may release.
If you choose Option 2, check the item(s) of
information listed below that the District may
release.
 Student’s name
 Student’s address
 Student’s telephone number
 Student’s date and place of
birth
 Student’s major field of
study
 Information about the
student’s participation in
officially recognized
activities and sports
 Student’s name
 Student’s address
 Student’s telephone number (if listed)
 Student’s weight and height
(if a member of an athletic
team)
 Student’s dates of attendance
 Degrees and awards the
student has received
 Student’s photograph/picture
 Most recent educational
institution attended by the
student
 Grade level
_______________________________________________
Printed Name of Parent/Eligible Student’s Signature
_________________________________________________
Parent/Eligible Student’s Signature
Grade
________________________
Date
Review/Revised: 7/12/07
65