User Experience Task Force
Section 1.0 Inventory of State Transparency Websites
Directive
The User Experience Task Force (UETF), at the September 27, 2013 meeting, adopted a work plan to accomplish the
objectives of the task force. The first milestone identified in the plan was to identify the websites that would considered
within the scope of the UETF.
Approach
Step 1 - In order to ensure all state managed websites were considered, the state agencies were surveyed. For the
purpose of the survey, a “Website” was defined as a site on the Internet which is easily accessible to the public at no
cost and does not require the user to provide information. “State operational and fiscal information” was defined as
data that is comprised of the state budget as defined in the annual General Appropriations Act and expenditure
information as managed in the state accounting system. The state agencies were directed to identify the hyperlink to
the website, provide a brief description of the purpose of the website, and identify if the website provides provide public
access to state operational and fiscal information.
The survey resulted in the identification of 66 websites.
Step 2 – The list of websites was divided into four groups and assigned to each of the four UETF members and
supporting staff. The websites were reviewed to determine if, based on the functionality, content, attributes and
audience, the website should be considered within the scope of the UETF. The individuals evaluating the websites were
provided considerations and definitions to gather information related to the content of the website and to ensure
consistency in the website evaluation process (see Appendix A).
This review resulted in 12 websites recommended to be within the scope of the UETF.
Step 3 – The original list of websites in Step 1 and the results of the review detailed in Step 2 was presented to the UETF
at the November 5, 2013 meeting. The UETF members discussed the review process, reviewed the list of recommended
websites, and finalized the list of 11 websites that would be considered as part of their evaluation and design.
As part of the discussion, consideration was given to non state managed sites that contain state operational and fiscal
information. The UETF recognized the role of the Joint Legislative Auditing Committee (JLAC). The JLAC is responsible to
recommend “a format for collecting and displaying information from state universities, public schools, community
colleges, local governmental units, and other governmental entities receiving state appropriations.” The role of the UETF
does not extend or overlap with the role of the JLAC as it pertains to the Transparency Florida Act.
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UETF Website Inventory
Agency
Name
AUD
Auditor
General
DACS
Fresh From
Florida
Contracts
DFS
DMS
EOG
Public Website URL
Brief Description
http://www.myflorida.com/audgen/
Audit reports from FY 1995-1996 to present (searchable by the
year, entity audited, or type of audit)
http://app2.freshfromflorida.com/contract
s/.
Contract information from the Florida Department of Agriculture
and Consumer Services
http://www.myfloridacfo.com/Transparenc
y/
Transparency website including State Budget tab, State Contracts
search, State Contract audits, Vendor payments, State spending,
Cash Balances, Financial reports, and Local gov't information.
http://www.floridahasarighttoknow.com/
Florida Fiscal
Portal
http://floridafiscalportal.state.fl.us/
Transparency website that includes access to employee position
and salary information for entities within the state personnel
system, the University system, and the State Board of
Administration. This site also presents pension information for
retirees with greater than 100K in annual benefits - names of
retirees not included.
Agency LBRs, capital improvement plans, and long range
performance plans; Governor's Budget Recommendations;
Legislative Appropriation bills; Conference reports on the budget;
Governor's Veto messages; Schedule of Trust Fund Revenues and
unreserved balances (by agency, by trust fund); Final Budget
Report by Fiscal year showing actual authorized positions and
actual expenditures; Long-range Financial Outlook; Fiscal Analysis
in brief; Planning and budgeting instructions and forms; Water
Management District Tentative Budgets
House salaries
Legislature
Florida House
http://www.myfloridahouse.gov/Sections/
PublicGuide/SalarySearchForm.aspx
Legislature
Florida House
House contracts
Legislature
Transparency
Florida
http://www.myfloridahouse.gov/Sections/
PublicGuide/ContractsSearchForm.aspx
http://www.transparencyflorida.gov/
Legislature
Florida Senate
http://www.flsenate.gov/reference/publicr
ecords/salaries
Senate salaries
Legislature
Florida Senate
http://www.flsenate.gov/reference/publicr
ecords/contracts/
Senate contracts
Legislature
User Experience Task Force
http://edr.state.fl.us/Content/index.cfm
Meant to provide public access to Florida’s operating budget and
expenditure records
Revenue
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Appendix A – Website Evaluation Process
Consideration 1 – Existing State Managed Websites
The existing state managed websites providing state wide operational and fiscal information are:
No
1
2
3
4
Site and link
TransparencyFlorida.gov
General Content
Contains operating budget by fiscal year (for judicial, executive
and legislative branch agencies), which includes appropriations by
fund type (not detail as in the GAA) at the “appropriation
category” level and subsequent interim category adjustments,
summarized position and rate information, detail of
disbursements for each category, appropriations adjustments
including vetoes, Back of the Bill appropriations, and budget
amendments. Includes Invested cash trust fund balance reports.
FCO project data through life of project. Reversion history
reports. Does not include non-operating appropriations.
Links provided to state audit data and reports, program
descriptions, and reports on public school districts.
FloridaFiscalPortal.state.fl.us
Agency Legislative Budget Requests, Agency Amended Legislative
Budget Requests, agency Long Range Program Plans, Capital
Improvement plans, Fiscal Analysis in Brief, Governor’s budget
recommendations, legislative appropriation bills including
conference report, veto message and list of vetoed
appropriations, a schedule of trust fund revenues and unreserved
balances through FY 2012-13 (through current year estimated
expenditures).
Long Range Financial Outlooks adopted by the LBC.
Planning and budgeting instructions.
www.FloridaHasARightToKnow.com
Payroll and positions data for executive and judicial branches.
University payroll information. SBA payroll information. OPS
payroll information. Retired payroll information over certain
amount.
http://www.myfloridacfo.com/Transparency/ State agency operating budget for 16 super summary statewide
level appropriation categories. Each category is linked to
Department Level totals by super category. Includes associated
releases, disbursements, and undisbursed amounts at the same
summary level as budget categories. State contracts and
agreements for executive and judicial branches. State contract
audits, vendors’ payments, statewide aggregate expenditures by
appropriation categories, state cash balances, state
comprehensive annual financial reports (CAFR), Treasury annual
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www.oppaga.state.fl.us
6
letsgettowork.state.fl.us
reports, Risk Management annual reports, local government
information on revenue and expenditures. CFO site updated
nightly. Does not include non-operating appropriations.
Summary of state government agencies and programs purpose,
funding, current issues and other sources of program information
and assessments.
Governor’s policy and budget recommendations, various
supporting documents for revenue outlook, current year
estimates budget, agency LBR with Governor’s recommendations,
Proposed GAA bills, and adjusted budget for current year.
Consideration 2 – Duplication of information and Data
To the extent there is duplication of data or a subset of the data provided on the above sites, these sites should be
considered as the primary data source for the purposes of the task force design to consolidate information. This
recognizes the need for isolated or specific public reporting by governmental entities as defined in f.s.215.985. Websites
providing specific subsets of the data, not state wide, may be excluded from the consolidated design based on the
evaluation and recommendations of the task force. Consolidation and removal of duplication may be included in the
recommendations of the task force.
Consideration 3 – Linkage
In addition to state managed websites, there may be state operational and fiscal information available on existing non
state managed websites that may, at the discretion of the task force, be relevant to the mission of the task force.
Although these websites may not be subject to the consolidated design of the task force, the design may consider
providing links to the websites. For example, this consideration may apply to University managed websites.
Definitions of Column Headings
1) Publicly Accessible – Pursuant to s. 215.985(2)(d), websites within the scope of the Act are those internet sites
which are easily accessible to the public at no cost and that do not require the user to provide information.
2) State Planning Documentation – Planning information or documentation to include the agency budget requests,
agency long range program plans, capital improvement plans, and Planning and budgeting instructions and
forms.
3) Governor’s budget or planning recommendations – Information or documentation including the Governor’s
policy and budget recommendations, various supporting documents for revenue outlook, current year estimates
budget, agency LBR with Governor’s recommendations.
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4) Legislative planning documents – Information or documentation including , legislative appropriation bills,
conference report, veto message and list of vetoed appropriations, schedule of trust fund revenues and
unreserved balances.
5) Statewide Budget Information- Appropriations including adjustments with information or documentation
including GAA with detail budget issues, operating budget, summarized agency and legislative position and rate
information, disbursement data for each appropriation with any adjustments including vetoes, supplemental
appropriations, and budget amendments, trust fund balance reports. FCO project data through life of project,
disbursements by governmental entity, and reversion history reports.
6) Agency Budget information – Approved operation budget information to include Information or documentation
of agency budget requests, agency position and rate information, disbursement data for each appropriation
with any adjustments including vetoes, supplemental appropriations, and budget amendments, and trust fund
balance reports.
7) Personnel information – Information or documentation on payroll and positions data for executive and judicial
branches. University payroll information. SBA payroll information. OPS payroll information. Retired payroll
information over certain amount.
8) Expenditure information- Information or documentation of state agency operating budget by appropriation
category, releases, disbursements, and undisbursed amounts.
9) Contract data – Information or documentation including state contracts and agreements for executive and
judicial branches.
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