MEG ENWR 380-04PROJECT PROPOSAL--REVISION SEPTEMBER 25, 2003 Project Proposal This semester, I am excited about working with an editor at the Charlottesville Pregnancy Center who has recently been inundated with work and needs my help editing the bi-annual, sixpage newsletter; assembling a brochure for prospective volunteers; and revamping the currently confusing board members’ manual. The Charlottesville Pregnancy Center is a non-profit service organization, which assists women in crisis by helping them explore the pregnancy and parenting resources available to them. The Center provides an array of services ranging from private crisis counseling, a 24-hour helpline, and pregnancy, fetal development, and abortion information to physician referrals, pregnancy tests, and prenatal ultrasounds. The Center is also an excellent resource for women who have elected to carry their baby by providing them with such things as maternity and baby clothes, supplies, housing referrals, furniture, and labor coaching. In providing the women with all the information and resources available, the Center then trusts women to make the best choice regarding their pregnancy options. The Pregnancy Center is able to offer all its services free of charge because of the generous support it receives from families, organizations, businesses, and the over 300 volunteers in the Charlottesville area. However, this means that the Center must work diligently in maintaining the community’s support and in promoting others to contribute to balance any turnover. It is mostly the Center’s published materials that promote the community’s contributions, however, with the current editor crunched for time this semester, the Center runs the risk of unsuccessfully reaching out to its support, and ultimately not being able to provide the local women with the resources they need for their unexpected/unwanted pregnancy. The Center publishes a bi-annual, six-page newsletter that updates its sponsors, volunteers, and customers on what the Center is doing well, where it needs to improve, and how those reading can contribute. Articles are submitted by various staff members, volunteers, and contributing local organizations. I will help with the newsletter by editing all articles being submitted and perhaps even writing an article myself. The Center has also published a volunteer brochure in the past and would like to do so again this semester. I will be in charge of this brochure and have been asked to alter the style and content of it in a way that does more to promote/encourage volunteering instead of simply describing the volunteer positions. And lastly, the Center would like to revamp its current board members’ manual. The manual is intended to explain certain procedures, rules, expectations, goals, and issues of the Center for the handful of directors in charge of running the Center. The current manual is full of confusing language and I intend to modify it and make it easier for the members to read and understand. I will also be in charge of devising a computer-based system to make it easier to add/delete/alter the content of the manual while still maintaining accurate information in the table of contents, index, glossary, etc. Personal Qualifications / Problems Despite the fact that I have never worked at a Pregnancy Center and have had only minimal exposure to volunteer organizations, I work very well with people and learn quickly. In fact, I anticipate my lack of experience to actually help me in the tasks that the Center has provided me with this semester: I will be able to edit and write in a way that clarifies the issues for people, MEG ENWR 380-04PROJECT PROPOSAL--REVISION SEPTEMBER 25, 2003 like myself, who have only a vague idea of the problems associated with unexpected pregnancies. Task Breakdown The schedule I have prepared for myself is on a weekly basis and begins on Monday, so I will have the entire week to complete the tasks. 9/29—Meet with editor to discuss the project in greater detail. 10/6—Edit articles for Newsletter that will be submitted the last week of September. 10/13—Reading Days; meet again with editor and compare old/new articles for his approval; continue editing. 10/20—Finish editing all articles in preparation for the add/drop date (10/22); completion of the Newsletter. 10/27—Begin working on the Volunteer Brochure; add information, change format, edit existing information, interview for new articles, etc. 11/3—Same for this week but finish brochure and get it approved. 11/10—Begin working on the Board Manual and continue with this until the end of the semester. (still unclear about exactly what needs to be done, but will find out more on Monday 9/29 when I meet with the editor) COMMENTS ON REVISIONS I realize that my previous proposal primarily lacked detailed information about my project and about the Pregnancy Center itself. This was mostly due to poor timing and not being able to sit down with the director of the Center, Mike, before the proposal was due. Unfortunately, he had a budget proposal due on Wednesday of this week and could not fit me in before this revision was due. However, in speaking briefly with Mike again, and scouring their website more closely, I was able to get a better feel for what the Center specifically provides and what my three mini-projects entail. I clearly included this information and tried to also include who the audience is for each project. Also, my previous draft was lacking an explicit problem and associated costs. In the third paragraph, I tried to tie in the goal of the Center with the problem that they are currently experiencing, along with the related costs.