Exhibitor Manual
International Conference
on Neutron Scattering
ICNS 2013
8–12 July 2013
Edinburgh International Conference
Centre, Edinburgh, UK
www.icns2013.org
This manual contains all the information you need to plan your exhibit effectively and ensure that you make the
most out of your time in Edinburgh. If you do have any queries before or during the event, please contact the
exhibition management team.
Claire Garland
Institute of Physics
Tel +44 (0) 207 470 4840
E-mail claire.garland@iop.org
Edward Jost
IOP Publishing
Tel +44 (0)117 930 1026
E-mail edward.jost@iop.org
During the event, you can contact us by e-mail or by phone:
Claire Garland:
Mobile 07881 923 142
Edward Jost:
Mobile 07545 301 900
The exhibition is jointly managed by the Institute of Physics and IOP Publishing.
ICNS 2013 International Conference on Neutron Scattering
1
Contents
Contacts
1
Location
3
Show times
3
Build and break-down times
3
Stands
4
Social programme
4
Registration information
5
Travel
6
Accommodation
6
Publicity and sponsorship
6
Delivery and collection procedures
8
Displays and structures
8
Safety information
8
General
9
List of exhibitors
10
Exhibition plans
11
Forms
Additional power
13
Audio-visual services
14
Additional services
15
Fascia name board
16
ICT
17
Loading and unloading
18
Stand cleaning form
19
Registration form
20
Day visitor’s ticket
21
Check List
22
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ICNS 2013 International Conference on Neutron Scattering
Location
The exhibition will be running at the Edinburgh International Conference Centre (EICC) from 9 to 11 July 2013.
Edinburgh International Conference Centre
The Exchange
Edinburgh
EH3 8EE
United Kingdom
Tel: +44 (0)131 300 300
http://www.eicc.co.uk/
The exhibition will be spread across two floors of the EICC in the Cromdale Hall (level -2) and Strathblane Hall (level
0) with refreshments and posters.
Show times
Tuesday 9 July
Wednesday 10 July
Thursday 11 July
10:30–19:30
10:30–18:30
10:30–18:30
Build times
Sunday 7 July
Monday 8 July
11:00–18:00
09:00–14:30
Loading/unloading
Exhibitors must bring in their equipment via the loading bay situated off the Western Approach Road. The Cromdale
has a large access door at the rear though which goods can be brought directly in and is on the same floor as the
loading bay. Loading into the Strathblane Hall is done through the goods lift from the loading bay – the dimensions
of which are
• wall to wall – 180 cm;
• floor to ceiling up to base of curved lights – 220 cm;
• back wall to lift door – 260 cm;
• back-wall handrail to lift door – 250 cm.
Items need to be pushed into the hall through the corridor and through two sets of double doors with dimensions
1.96 m high and 1.7 m wide.
To book your preferred loading and unloading times, please complete the Loading/Unloading form attached to this
document, and return to the EICC (contact details are included on the form). This form can be found, along with
other order forms, at http://www.icns2013.org/. Forms must be received at least 14 days before the conference
commences.
Break-down times
Thursday 11 July
19:00–22:00
You will not be permitted to break your stand down before 19:00 on Thursday 11 July. The penalty charge for any
exhibitor who attempts to break their stand down before this time will be 25% of the site price. The invoice will be
payable within 30 days. All equipment must be removed by 22:00 on Thursday 11 July. If you think that you will
need additional time to break down your stand, please e-mail claire.garland@iop.org or edward.jost@iop.org.
ICNS 2013 International Conference on Neutron Scattering
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Stands
The shell scheme includes
• a shell stand – black loop nylon in-fill panel wall(s) with three or two open sides, depending on the location
of the stand (Velcro compatible);
• a fascia name board (where stands are positioned on corner sites, two name boards will be supplied);
• a single 500-watt socket;
• a 1.9 m table and two chairs;
• two spotlights;
• WiFi internet access*.
*ISDN Lines are available for hire for specialist connections. Please see the ICT information below.
Stands of more than 9 m2 will be entitled to two 500-watt sockets, four spotlights and additional tables and chairs
as required. Additional furniture can be provided at an extra cost. You can view the furniture available to download
at http://furniture.melville.co.uk/.
Please note: the fascia name board is complimentary and part of your shell-scheme package. Please complete the
Fascia Display Order form and return to the address stated. This form can be found, along with other order forms, at
http://www.icns2013.org/. If you do not complete this form, the fascia display will include your company name as
included on the website.
Exhibition contractor
The exhibition contractor appointed for the exhibition is Melville Exhibition Services. Melville will be responsible for
providing shell panels and fascia name boards, the electrics, furniture and floor coverings as required. Please
complete the relevant forms at the back of this document with your requirements. Note that that shell panels, name
board and spotlights are included in the stand rental cost. Additional items will be charged.
The shell-scheme walls must not be damaged and exhibitors needing to attach items to their stand must use Velcro
or double-sided tape. Under no circumstances are nails, screws, etc to be used. All exhibitors are advised to check
their site for any damage, however small, before starting construction or dressing of their stands. Any damage
should be reported to the organisers before 10:00 on Tuesday 9 July.
Furniture services
Furniture for your stand is available to hire through Melville Exhibition Services. Please e-mail
info.scotland@melville.co.uk with your requirements or telephone +44 (0) 141 332 9012. You can view the range
of furniture online at http://furniture.melville.co.uk/. If the furniture that you want is not shown, please contact
Melville to discuss your requirements as additional items may be available on request.
ICT facilities
Telecommunications services are available to stand holders through EICC Ltd. Should you require these services,
please complete the attached Exhibition ICT Order form and the Addition Exhibition Services form in full and return
to the Event Design Department at the EICC (contact details are included on these forms). These forms can be
found, along with other order forms, at http://www.icns2013.org/.
Social programme
Reception at Our Dynamic Earth
A drinks reception will be held at Dynamic Earth on the evening of Monday 8 July. This reception is included in your
exhibition package however you must indicate your attendance on the registration form, located at the back of this
document.
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ICNS 2013 International Conference on Neutron Scattering
Exhibitor reception at the EICC
An exhibitor reception will be held in the exhibition areas on the evening of Tuesday 9 July. This reception is
included in the exhibition package; you do not need to pre-book attendance.
Reception at Edinburgh Castle
A drinks reception and tour of Edinburgh Castle will be held on the evening of Wednesday 10 July. This reception is
an optional extra and is available to pre-book at £35 plus VAT per person (five places are included in the premium
sponsorship packages). Places are limited and will be allocated on a first-come-first-served basis. Please book
places on the exhibitors registration form, located at the back of this document.
Conference dinner at the National Museum of Scotland
A gala dinner will be held at the National Museum of Scotland on Friday 12 July 2013. This dinner is an optional
extra and is available to pre-book at £45 plus VAT per person. Please book places on the exhibitors registration
form, located at the back of this document.
Meals
Tea and coffee breaks are included in the exhibition package but lunch is not being supplied for delegates or
exhibitors. The exhibition package also includes the drinks receptions on Monday 8 and Tuesday 9 July.
Each stand will be allocated a number of passes for catering dependent on space reserved.
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Up to and including 6 m2 = one registration
7 m2 to 10 m2 = two free registrations
More than 10 m2 = three free registrations
Gold sponsors = three free registrations
Premium sponsors = five free registrations
Exhibitors can book additional places at a cost of £75.00 plus VAT per person. This does not entitle entry to the
technical sessions. A programme overview is available at the back of this document with times for catering, also
available online at www.icns2013.org.
Registration
Registration for exhibitors
Passes for use by exhibitors to gain admission to the exhibition will be issued from the registration desk located in
Strathblane Hall. All exhibitors must pre-register by completing the exhibitor registration form found at the back of
this document. The form can also be found, along with the other forms, online at www.icns2013.org. It will not be
possible to enter the show without a valid exhibition badge. Note that exhibitors must not register online unless they
are planning to attend the conference as a paid delegate.
Delegate packs and badges
One delegate pack is included with each exhibitor registration. The pack will include a delegate list and a copy of
the exhibitor guide and handbook. The abstract book with details of all talks will be available to download from the
website. Each exhibitor will be given a badge on arrival at the conference, which must be worn at all times during the
exhibition to help with security. Badges should be collected from the registration desk in Strathblane Hall. On
departure, please return your badge to the conference desk as it can be recycled.
Day delegates
During session times, the exhibition is open to non-participant visitors. The exhibition is free to attend, and
exhibitors are encouraged to invite their customers to come along to see them – an invitation form is attached. The
exhibition will be open for day visitors on Tuesday 9, Wednesday 10 and Thursday 11 July at 11:00–12:45 and
ICNS 2013 International Conference on Neutron Scattering
5
14:30–16:15. Please encourage visitors to pre-book their attendance. All day visitors will need to collect a badge
from the registration desk in Strathblane Hall. Day visitors will not be given access to the technical sessions.
Travel
The EICC is located within Edinburgh's city centre making it easily accessible whatever your method of travel.
By air
More than 100 destinations are served by more than 30 airlines from Edinburgh International Airport, including
direct routes to London, New York, Toronto, Amsterdam, Berlin, Brussels, Copenhagen, Geneva, Madrid, Paris,
Stockholm and Zurich. Edinburgh International Airport is only 12 kilometres (eight miles) from the city centre and is
easily accessible by bus and taxi. For further information on destinations, how to get to and from the airport and
airport facilities, visit www.edinburghairport.com.
By train
Edinburgh is linked to all major cities and airports in Britain by two railway stations – Waverley and Haymarket.
Waverley is the main station and has direct routes to many cities across the country, including more than 25 daily
departures from London taking just over four hours to connect the capital cities, and the Eurostar connects Paris to
Edinburgh in around eight hours. For information contact National Rail Enquiries (http://www.nationalrail.co.uk/)
(tel: +44 (0)8457 484950).
By road
Motorways and a network of quiet trunk roads ensure that Edinburgh is easily accessible by road. The EICC is in the
centre of Edinburgh and the main entrance is on Morrison Street. You can plan your route online using one of the
free route planners – examples are The AA (http://www.theaa.com/route-planner/index.jsp) or The
RAC (http://www.rac.co.uk/route-planner/) and you should input EH3 8EE as the destination.
Parking
There are many car parks in close walking distance to the EICC. For details on National Car Parks in Edinburgh, see
http://www.ncp.co.uk/find-a-car-park?t=link&q=edinburgh&via=0. Additionally, there is a public car park at the
Sheraton Hotel, 150 meters from the EICC, which has limited accessible parking spaces. For further details please
see www.sheratonedinburgh.co.uk/car-park
Bus
Marketing Edinburgh Convention Bureau has negotiated special discounts for bus travel with Edinburgh & Lothian
buses. For more information on these reduced bus fares, visit
https://kiosk.iristickets.co.uk/k?lothianbuses&ECB&ka=ECB&TRACKER=ECB&promo=ECB.
Accommodation
A list of hotels within close proximity of the EICC can be found online at www.icns2013.org. Preferential rates have
been negotiated with a range of hotels and to take advantage of these rates and to book accommodation, visit
https://cabs.conventionedinburgh.com/ei/cm.esp?id=150384&pageid=_3OM0YPM8E
Exhibitor guide
An exhibitors guide and handbook will be included in the delegate packs. The guide will feature
• an introduction to the conference;
• a full programme of talks;
• a list of exhibiting companies and facilities;
• advertisements;
• a list of exhibiting companies and facilities profiles (maximum 50 words).
6
ICNS 2013 International Conference on Neutron Scattering
There are opportunities to enhance your company listing with product news and a logo or to include an
advertisement. The pricing options are
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full-page full-colour – £440 + VAT (cover page – £550 + VAT);
half-page full-colour – £299 + VAT
quarter-page full-colour – £170 + VAT;
enhanced company listing – £100 + VAT.
To book an advert or to enhance your company listing, please e-mail edward.jost@iop.org or claire.garland@iop.org.
For companies that have already booked an advert, please supply your artwork using the dimensions below.
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Full-page non-bleed – 193 mm (wide) x 262 mm (deep)
Full-page bleed – 219 mm (wide) x 288 mm (deep)
Half-page horizontal non-bleed – 193 mm (wide) x 125 mm (deep)
Half-page horizontal bleed – 219 mm x 140 mm (including bleed)
Quarter-page horizontal non-bleed – 193 mm (wide) x 62 mm (deep)
Quarter-page horizontal bleed – 219 mm (wide) x 79 mm (deep) (including bleed)
Quarter-page vertical non-bleed – 91 mm (wide) x 125 mm (deep)
Quarter-page vertical bleed – 108 mm (wide) x 140 mm (deep) (including bleed)
Enhanced listing – two product-focus advertisements
Conference inserts
Inserts for the conference delegate bags should be sent to the Institute of Physics as follows, to arrive no later than
24 June 2013:
Company Name
c/o Claire Garland
ICNS 2013 Delegate Inserts
The Institute of Physics
76 Portland Place
London
W1B 1NT, UK
Please ensure that you indicate on the box the weight and the contents’ centre of gravity. All shipping costs
including VAT and Duty must be met by the supplier. Please send material as “Delivered Duty Paid”.
If you would like to insert material into the delegate packs, please e-mail edward.jost@iop.org or
claire.garland@iop.org.
Sponsorship
We also invite sponsorship from companies, organisations and facilities wanting to raise their profile within the
events community and increase their visibility at the conference. The following opportunities are still available:
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Gala dinner
Reception at Edinburgh Castle
Umbrellas
WiFi
Exhibitors reception
Refreshment break
Food sponsorship
£4000
£3000
£3000
£3000
£2000
£1500
£800
ICNS 2013 International Conference on Neutron Scattering
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•
Gift items
£800
For more information about sponsoring ICNS, please e-mail edward.jost@iop.org or claire.garland@iop.org.
Delivery and collection procedure
Exhibitor goods can be delivered on Friday 5 July. All deliveries should be addressed as follows:
Exhibition Company Name
Exhibition Stand Number
International Conference on Neutron Scattering 2013 (ICNS)
The Loading Bay
The Edinburgh International Conference Centre
The Exchange
Edinburgh, EH3 8EE
After the show ends, items must be collected by 18:00 on Friday 12 July. If items are being collected by a courier,
please inform the conference organisers of the following information on departure:
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Number of boxes being collected;
The name of the courier company, address and telephone number;
Collection date and time.
Displays and structures
The organisers must be informed of displays that may be a fire risk at least two weeks prior to the exhibition. In
addition, exhibitors must ensure that all display aids and additional stand structures are made of inherently flameresistant material.
Electrics
Each shell scheme exhibitor will be allocated an electrical package consisting of two 120-watt spotlights and one
500-watt socket. Any other electrical services must be ordered through Melville Exhibition Services. Additional
power can be made available to stand holders through EICC Ltd. Should you require these services, please
complete the attached Additional Power Order Form and the Addition Exhibition Services form in full and return to
the Event Design Department. These forms can be found, along with other order forms, at
http://www.icns2013.org/
Exhibitors intending to use electrical equipment must ensure that they comply with the Local Authorities Rules and
Regulations. All electrical equipment must be PAT tested.
Safety and emergency evacuation procedures
In the unlikely event of a fire alarm sounding (a high pitched continuous tone will be heard) please make your way
to the nearest emergency exit. These are located in each of the four corners of the building and are well signposted.
In the event of an emergency, please leave the building in an orderly manner as directed. Do not use the main stairs
or escalators. All lifts in the building will be grounded automatically. Disabled people should make their way, where
possible, to the front of the building. Anyone who has special needs in the event of an emergency should make
themselves known to EICC staff on arrival.
Smoking
In accordance with government legislation smoking is not permitted in any building, temporary enclosed structure or
substantially enclosed space outside of buildings.
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ICNS 2013 International Conference on Neutron Scattering
Fire extinguishers
Exhibitors using, exhibiting or storing hazardous substances, objects or processes should provide the appropriate
extinguishers for their stand.
First aid
If you fall ill or injure yourself during the conference, please report the incident to an EICC staff member who will call
a trained first-aider. In case of serious injury, paramedics will be called. The Royal Infirmary of Edinburgh, a large
teaching hospital, is located just 15 minutes south of the city centre. Royal Infirmary of Edinburgh, 51 Little France
Crescent, Old Dalkeith Road, Edinburgh, EH16 4SA, Telephone: 0131 536 1000.
Insurance
While we take every precaution to protect your property during the event, the Institute of Physics and the EICC are
not responsible for any loss or damage and we recommend that you affect adequate insurance.
You are also responsible for insuring against any legal liability incurred in respect of injury or damage to third parties
and to property belonging to third parties. In addition to this you should protect your expenditure against
abandonment and cancellation or curtailment of the event due to reasons beyond our control.
Payment
The organiser reserves the right to refuse admission to any exhibitor who has failed to pay their stand rental prior to
the event. If you request additional chargeable items on the booking form, an invoice will be sent to you and our
payment terms are 30 days.
Audio-visual Services
Audio-visual services are available to stand holders through EICC Ltd. If you require these services, please complete
the attached Audio Visual Order Form and the Addition Exhibition Services form in full and return to the Event
Design Department. These forms can be found, along with other order forms, at http://www.icns2013.org/
If you use compact discs, tapes, records, etc (sound recordings) during the exhibition you will need to complete a
GLD 08a form to obtain PPL licence – see www.ppluk.com.
Risk assessment
We take our responsibilities as laid out in accordance with the Health and Safety at Work Act 1974, very seriously
and it is vital that exhibitors and their contractors do likewise. By issuing this statement in advance, the organisers
deem that all exhibiting companies are aware of the health and safety policies and will comply with their
obligations. The Management of Health and Safety Regulations 1992 recommends that a competent person is
nominated to oversee all health and safety issues and that all employees co-operate with other personnel while
sharing a work site. The nominated person will be responsible for providing the proper information and instruction,
training, guarding and supervision of all parties concerned throughout the show.
Failure to comply with all of the health and safety legislation can cause injury/fatality, and prosecution of an
employee/employer/contractor by the Health & Safety Executive.
All exhibitors are requested to produce a risk assessment for their stand, to be available onsite, if requested by the
organisers.
Security
While every effort is made to safeguard visitors’ property, both personal and commercial, occasionally a loss may
occur, even with constant security patrols, CCTV cameras and alarm systems. Exhibitors are strongly recommended
to use night sheets and/or alarms and to take out adequate insurance against loss or damage.
Exhibitors are advised not to leave their stands unmanned during the show and initial breakdown period.
ICNS 2013 International Conference on Neutron Scattering
9
Security at the EICC is managed by Vigilant Security Services. Established in 1997, Vigilant Security Services aims
to provide the most outstanding security service in the UK. The Vigilant team is a fully integrated part of your
experience at the EICC. With a wealth of expertise, the team guarantees you peace of mind for your event.
Stand cleaning and rubbish
Individual stand cleaning is available to stand holders through EICC Ltd. Should you require these services, please
complete the attached Stand Cleaning Order Form and the Addition Exhibition Services form in full and return to the
Event Design Department. These forms can be found, along with other order forms, at http://www.icns2013.org/.
Business Centre
EICC has a fully equipped business centre where professional multi-lingual staff will be happy to supply you with
administrative support, up to-date communication services and detailed information on Edinburgh, the Lothians and
Scotland. The business centre is located in Strathblane Hall and services include
• e-mail access;
• internet browsing facilities;
• Reuters information service;
• word-processing;
• the supply of phone cards;
• photocopying;
• faxing.
List of exhibitors
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Agilent Technologies (stand 12)
Allectra (stand 3)
Ante Innovative Technologies Ltd (stand 5)
ARIANAX (stand 36)
Astrium GmbH (stand 31)
AVS (stand 7)
Canadian Neutron Beam Centre (stand 51)
Canberra UK Ltd (stand 19)
CNR (stand 13)
Comprehensive Research Organization for Science and Society (CROSS) (stand 25)
Cryogenic Ltd (stand 42)
CrystalMaker Software Ltd (stand 45)
D-TACQ Solutions (stand 14)
Essex x-ray (stand 41)
Euro Collimators Ltd (stand 46)
European Spallation Source (stand 40)
FRM II, Garching; HZB, Berlin; HZG, Geestacht; JCNS, Jülich (stands 9, 10 & 11)
GE Measurement and Control (stand 33)
Glassman Europe Ltd (stand 2)
Heason Technologies Ltd (stand 29)
High Energy Research Organisation (stand 23)
Huber Diffraction (stand 21)
ICE Oxford (stand 52)
ILL (stand 38)
Instrumentation Associates (stand 20)
Institute of Physics (stand 37)
IOP Publishing (stand 37)
10
ICNS 2013 International Conference on Neutron Scattering
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ISIS Facility (stands 48 & 49)
Janis Research Company, LLC (stand 27)
JJ X-Ray (stand 4)
J-Parc (stand 24)
John Caunt Scientific Ltd (stand 16)
Julabo UK Ltd (stand 15)
Kelvin Technology Ltd (stand 17)
Korea Atomic Energy Research Institute (stand 39)
Laboratoire Leon Brilliouin (stand 43)
Mirrotron Ltd (stand 8)
Neutron Scattering Society of America (stand 6)
NMI3 (stand 38)
Optigrate Corp. (stand 22)
Oxford Instruments Nanoscience (stand 26)
Paul Scherrer Institut (stand 44)
SHI Cryogenics Europe Ltd (stand 47)
SKF (stand 1)
Struck Innovative Systeme GmbH (stand 35)
SwissNeutronics AG (stand 32)
Tessella (stand 18)
Toshiba Electron Tubes & Devices Co. Ltd (stand 28)
Floor plan
ICNS 2013 International Conference on Neutron Scattering
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12
ICNS 2013 International Conference on Neutron Scattering
Additional Power Order Form
Conference Name: International Conference on Neutron Scattering
Date: 09/07/2013 – 11/07/2013
Company
Stand No
Additional power can be made are available to stand holders through EICC Ltd. Should you require
these services, please complete this and the Addition Exhibition Services form in full and return to the
Event Design Department.
Forms must be received at least 14 days before the conference commences. Late orders may incur a
30% surcharge.
Please supply the following power:No
required
Single Phase Supply
Charge*
No
required
Three Phase Supply
Charge*
13 amp supply cabled
– (Cromdale Hall)
£180.00
13 amp supply non cabled
– (Lomond / Strathblane)
£135.00
10 amp supply**
£270.00
10 amp supply
£500.00
16 amp supply**
£435.00
16 amp supply
£775.00
20 amp supply**
£525.00
20 amp supply
£975.00
32 amp supply**
£630.00
32 amp supply
£1145.00
63 amp supply**
£1200.00
63 amp supply
£2295.00
125 amp supply**
Available
125 amp supply
Available
on request
on request
Sub Total £
24 hour power can be supplied at a surcharge of 20%
Total £
*These prices do not include VAT
**These supplies end in CEE form
All orders should be accompanied by dates, times and dimensional drawing to show the required
position of services on the stand.
Please ensure you have filled in Additional Exhibition Services form in full and return to the Event
Design Department.
13
Audio Visual Equipment Order Form
Conference Name: International Conference on Neutron Scattering
Date: 09/07/2013 – 11/07/2013
Company
Stand No
Audio visual services are available to stand holders through EICC Ltd. Should you require these
services, please complete this and the Addition Exhibition Services form in full and return to the Event
Design Department.
Forms must be received at least 14 days before the conference commences. Late orders may incur a
30% surcharge.
Please supply the following Audio Visual requirements:No
required
Item Description
Daily charge*
DVD Player
Weekly Charge*
(3-7 days)
£40.00
£120.00
19” LCD Computer Monitor - (Not for DVD playback)
£100.00
£250.00
42” Plasma Screen
£200.00
£550.00
50” Plasma Screen
£300.00
£850.00
61” Plasma Screen
£400.00
£1150.00
Sub Total £
*These prices do not include VAT
Should you require any additional services, not listed above, please contact the Event Design
Department for a quotation.
Date and Time of Delivery :
Required
from
Until
All orders should be accompanied by dates, times and dimensional drawing to show the required
position of services on the stand.
Please ensure you have filled in Additional Exhibition Services form in full and return to the Event
Design Department.
14
ADDITIONAL EXHIBITION SERVICES ORDER FORM
EXHIBITOR CONTACT DETAILS: - Conference Name: International Conference
on Neutron Scattering
Date: 09/07/2013 – 11/07/2013
Stand No
Company
Contact Name
Address
Postcode
Email
Telephone No
Authorised Signature
ADDITIONAL EXHIBITION SERVICES
If you require any additional services please complete all relevant forms and return with this payment
form filled out in full to address below.
Total from Audio Visual
Total from Exhibition
Communications (ICT)
Total Cost
£
£
Total from Additional Power
Order
Total From Stand Cleaning
EICC PAYMENT FORM
The Event Design Department
The EICC
150 Morrison Street
EDINBURGH EH3 8EE
Total Cost
£
VAT @ 20%
£
Grand Total
£
Tel Number: 0131 300 3000
Fax Number: 0131 519 4062
Email: patrickl@eicc.co.uk
Payment by bank transfer to:Bank of Scotland
Bank Name:
Princes Exchange, 3 Earl Grey Street, EDINBURGH, EH3 3BN
Bank Address:
80-11-30
Sort Code:
00814171
Account No:
Edinburgh International Conference Centre
Account Name:
IBAN GB42 BOFS 8011 3000 8141 71
IBAN:
BOFSGB21001
SWIFT BIC:
Cheques should be made payable to Edinburgh International Conference Centre Ltd
Payment by Credit / Debit Card:
NOTE: We do not accept American Express
Please complete your details below:Cardholder Name:……………………………………………………………………………
Credit Card No
Expiry Date
Security Code
15
Fascia Display Order Form
Conference Name: International Conference on Neutron Scattering
Date: 09/07/2013 – 11/07/2013
Please Note: The fascia name board is complimentary as part of your shell scheme package,
please complete this form with your details.
If you would like a name board for your stand, (Shell scheme only), please complete this form and return
to the address below.
Forms must be received no later than 2 weeks prior to the start of the event. Late receipt may incur a
charge of £50.00 and delivery will not be guaranteed.
Please complete in type or block capitals (we cannot be held responsible for mistakes resulting from
illegible handwriting).
We wish our Fascia Board to read as follows:BLOCK CAPITALS
Company
Stand No
Please return this form to:The Event Design Department
Edinburgh International Conference Centre
The Exchange
Morrison Street
EDINBURGH
EH3 8EE
Telephone Number: 0131 300 3000
Fax Number:
16
0131 519 4062
Exhibition ICT Order Form
Conference Name: International Conference on Neutron Scattering
Date: 09/07/2013 – 11/07/2013
Company
Stand No
Telecommunications services are available to stand holders through EICC Ltd. Should you require
these services, please complete this and the Addition Exhibition Services form in full and return to the
Event Design Department.
Forms must be received at least 14 days before the conference commences. Late orders may incur a
30% surcharge.
Please supply the following telecommunication requirements:No
required
Item Description
Direct Dial Telephone (DDI)
Daily
Charge*
Weekly Charge*
(3-7 days)
£95.00
£95.00
Fax Machine including DDI line
£195.00
£195.00
Wired Internet Connection
£300.00
£300.00
Wireless Internet Connection
£300.00
£300.00
Laptop:- DVD/CDR, 802.11g, 15” screen
£200.00
£450.00
£200.00
£450.00
(including £10.00 worth of calls)
(no floppy disk drive)
Desktop:- PC DVD/CDR, 7 in 1 card reader,
floppy disk drive, 15” LCD screen
Sub Total £
*These prices do not include VAT
ISDN Lines are available for hire but are specialist connections and not suitable for internet access.
Should you require any additional services, not listed above, please contact the Event Design
Department for a quotation.
An invoice will be issued for the number of units used directly after the Event. Units used will be charged
at £0.20 per unit*
All orders should be accompanied by dates, times and dimensional drawing to show the required
position of services on the stand.
Please ensure you have filled in Additional Exhibition Services form in full and return to the Event
Design Department.
17
Loading/Unloading Form
Conference Name: International Conference on Neutron Scattering
Stand No
Exhibitor Name
Contact Name
Address
Postcode
Email
Telephone No
Authorised Signature
Contractor
(if applicable)
Contact Name
Address
Postcode
Email
Telephone No
Preferred unloading time for the build of the exhibition
Date
Option 1
Date
Option 2
Time
Time
Preferred loading time for the dismantling of the exhibition
Date
Option 1
Date
Option 2
Vehicle Type
Time
Time
Size
Reg No
Once unloaded, vehicles must be moved off site, as the EICC is unable to provide Exhibitor parking.
Forms must be received at least 14 days before the conference commences.
18
Stand Cleaning Order Form
Conference Name: International Conference on Neutron Scattering
Date: 09/07/2013 – 11/07/2013
Company
Stand No
Individual stand cleaning is available to stand holders through EICC Ltd. Should you require these
services, please complete this and the Addition Exhibition Services form in full and return to the Event
Design Department.
Forms must be received at least 14 days before the conference commences. Late orders may incur a
30% surcharge.
Please supply the following service:No. of
SQM
No. of
Days
Requirements
Unit Price
General Stand Cleaning
£5.00 Per SQM / Per Day
Special reqs – please outline below:
POA
Total Value
POA
Sub Total
*These prices do not include VAT
Should you require any additional services, not listed above, please contact the Event Planning
Department for a quotation.
Date(s) and approximate time that stand
should be cleaned:
Required
Until
from
19
International Conference on
Neutron Scattering
ICNS 2013
8–12 July 2013
www.icns2013.org
Edinburgh International Conference
Centre, Edinburgh, UK
Exhibitors’ registration form
Please complete and return this form by 31 May 2013 to Claire Garland, Institute of Physics,
76 Portland Place, London W1B 1NT, UK. Each stand is allocated catering dependent on the size
of the stand – please refer to the handbook for full details.
1. Contact details
Representative 1 (6 m2)
Representative 2 (7–10 m2)
Representative 3 (more than 10 m2)
Representative 4 (premium sponsors)
Representative 5 (premium sponsors)
Company
Mobile
E-mail
2. Additional representatives (£75 plus VAT each)
Representative 1
Representative 2
Representative 3
Representative 4
3. Social programme (please indicate the number of places required)
Reception at Dynamic Earth
Exhibitor reception
Reception at Edinburgh Castle*, £35 plus VAT
Gala Dinner, £45 plus VAT
*Five tickets are included for premium sponsors
Tickets for the receptions and dinner, if booked, will be given to the lead representative on their arrival in Edinburgh.
4. Other (please indicate any additional requirements)
Please indicate if you require any adjustments, e.g. access, BSL interpretation, information in an alternative format or facilities for an
assistance dog/animal.
20
International Conference on
Neutron Scattering
ICNS 2013
8–12 July 2013
www.icns2013.org
Edinburgh International Conference
Centre, Edinburgh, UK
Day visitors’ exhibition ticket
An exhibition will be held alongside the International Conference on Neutron Scattering (ICNS)
in Edinburgh, from 9–11 July 2013. ICNS 2013 will bring together scientists from a range of
disciplines including biology, chemistry, earth science, engineering, materials science and physics.
The exhibition is open to non-participant visitors on Tuesday 9, Wednesday 10 and Thursday
11 July at 11.00–12.45 and 14.30–16.15. To book your free place, e-mail claire.garland@iop.org
with your full name and affiliation. Please note that you will not be granted access to the
technical sessions.
List of confirmed exhibitors
• Agilent Technologies
• Allectra
• ANTE Innovative Technologies Ltd
• ARIANAX
• Astrium GmbH
• AVS
• Canadian Neutron Beam Centre
• Canberra UK Limited
• Comprehensive Research
Organization for Science and
Society (CROSS)
• CNR
• Cryogenic Ltd
• CrystalMaker Software Ltd
• D-TACQ Solutions
• essex x-ray
• European Spallation Source
• Euro Collimators Ltd
• FRM II, Garching
• GE Measurement & Control
• Kelvin Technology Ltd
• Glassman Europe Ltd
• Korea Atomic Energy Research
• High Energy Accelerator Research Institute
Organisation
• Laboratoire Léon Brilliouin
• Heason Technology Ltd
• Mirrotron Ltd
• Huber Diffraction
• Neutron Scattering Society
of America
• HZB, Berlin
• NMI3
• HZG, Geestacht
• Optigrate Corp.
• ILL
• Oxford Instruments Nanoscience
• Institute of Physics
• Paul Scherrer Institut
• Instrumentation Associates
• SKF
• IOP Publishing
• SHI Cryogenics Europe Ltd
• ISIS Facility
• Struck Innovative Systeme GmbH
• Janis Research Company, LLC
• SwissNeutronics AG
• JJ X-Ray
• Tessella
• J-Parc
• Toshiba Electron Tubes & Devices
• JCNS, Jülich
Co. Ltd
• John Caunt Scientific Ltd
• Julabo UK Ltd
21
International Conference on
Neutron Scattering
ICNS 2013
8–12 July 2013
www.icns2013.org
Edinburgh International Conference
Centre, Edinburgh, UK
Checklist
Please ensure that you complete and return the necessary forms for your
exhibit. Items denoted with * are required for all exhibition stands.
Additional power order form
Additional exhibition services order form
Audio Visual equipment order form
Fascia display order form*
ICT order form
Loading and unloading form
Stand cleaning form
Registration form*
Artwork for exhibition guide/abstract book
22
Exhibitor Manual
Institute of Physics
76 Portland Place, London W1B 1NT, UK
Telephone: +44 (0)20 7470 4800
Fax: +44 (0)20 7637 4266
www.iop.org/conferences
Registered Charity Number: 293851