Exhibitor information
International Conference
on Neutron Scattering
held jointly with
ICNS 2013
8–12 July 2013
Edinburgh International Conference
Centre, Edinburgh, UK
www.icns2013.org
The next International Conference on Neutron Scattering will take place on 8–12 July 2013
in Edinburgh, the capital city of Scotland, at the Edinburgh International Conference Centre
(EICC). ICNS 2013 will bring together scientists from a wide range of disciplines including
biology, chemistry, earth science, engineering, materials science and physics.
An exhibition will be held alongside the conference programme, running on 9–11 July. More
than 1000 participants from across the globe are expected to attend the conference and
exhibition, including academics, industrial researchers and students. The exhibition will also
be open to non-participant visitors during the session times, enabling a broader community of
potential customers. Together with the conference participants, this will ensure that you receive
a high return on your investment and make the most out of your time spent in Edinburgh.
ICNS 2013 is organised by the Institute of Physics, a scientific
charity devoted to increasing the practice, understanding and
application of physics. It has a worldwide membership of 40 000
and is a leading communicator of physics-related science to
all audiences, from specialists through to government and the
general public. Its publishing company IOP Publishing is a world
leader in scientific publishing and the electronic dissemination
of physics.
Who should exhibit?
The exhibition is aimed at:
• providers of equipment associated with neutron scattering
research;
• industrial users of neutrons;
• neutron scattering facilities;
• publishers working in the scientific community;
• e mployers of science graduates.
Why exhibit?
• demonstrate face to face the range and quality of your
products and services to experts and organisations;
• hands-on demonstrations of your products;
• maximise your exposure to the neutron scattering facilities both in the UK and internationally;
• establish or strengthen your company’s standing within the
scientific community;
• target new customers and strengthen existing relationships;
• showcase new or upgraded product ranges;
• recruit new staff.
Careers Expo (Cromdale Hall)
Whether you are recruiting graduates or experienced
hires, brightrecruits.com – Careers Expo offers you the
opportunity not only to meet and interview the most highly
qualified job seekers in industry and academia in the field
of neutron scattering research, but also to showcase your
company or institution.
brightrecruits.com – Careers Expo exhibitors are invited
to give a presentation during the course of the event (which
can be filmed and hosted for future promotion).
For further information please contact Chris Thomas,
tel +44 (0)117 930 1264, e-mail chris.thomas@iop.org.
A meeting room will be available for interviewing, along
with the following recruitment advertising options:
• Event Job board posting
• Event Guide advertising and insert advertising in
delegate bags
• Advertising opportunities in Physics World and on
brightrecruits.com
Location
The exhibition will be held at the EICC in the Cromdale Hall
(level –2) and the Strathblane Hall (level 0) with refreshments
and posters.
Access
Access to set up your stand will be available on Sunday 7 July
and Monday 8 July. Further information on times will be
available in your exhibition manual.
Exhibition contractor
The exhibition contractor appointed for ICNS 2013 is the EICC.
Exhibition package
The exhibition will be shell scheme units and space is sold per
square metre (m2). The minimum area to be rented is 3 m2.
Included in your package:
• your company profile in the handbook and event guide that is
distributed to all delegates;
• a link to your company homepage from the conference
website;
• each exhibiting company will receive conference delegate
registrations (including refreshments and the exhibitors’
reception) and access to technical sessions:
• up to and including 6 m2 = 1 free registration
• 7 m2 to 10 m2 = 2 free registrations
• more than 10 m2 = 3 free registrations.
The cost to exhibit at ICNS 2013 is as follows:
Rate
Before 31 January
2013 2
Shell per m £300 + VAT
From 1 February 2013
£350 + VAT
VAT is charged at the prevailing rate, currently 20%. If the rate
is altered as a result of government legislation, charges may be
adjusted accordingly. The Institute’s VAT registration number is
461-6000-84.
The shell scheme includes:
• shell stand – black loop nylon in-fill panel wall(s) with 3 or
2 open sides, depending on location of stand – (Velcrocompatible);
• fascia name board (where stands are positioned on corner
sites two name boards will be supplied);
• 1 single 500 watt socket;
• 1.9 m table and 2 chairs;
• 2 spotlights;
• WiFi internet access.
Stands over 9 m2 will be entitled to 2 x 500 watt sockets,
4 spotlights and additional tables and chairs as required.
Additional furniture can be provided at an extra cost. You can
download the brochure and price list from the website at
www.icns2013.org.
Exhibition guide
The guide will feature:
•an introduction to the conference;
•a full programme of talks;
•a list of companies and facilities exhibiting;
•advertising opportunities;
•exhibiting companies and facilities profile
(maximum 50 words).
The guide will be distributed to all attendees and will give them
the full summary of the conference timetable, therefore being an
invaluable source of information.
There are opportunities to enhance your company listing
with product news and a logo. There is also the opportunity
to enhance your presence at the event with advertising in the
exhibition guide and abstract booklet.
The pricing options are included here together with further
information for an enhanced company listing.
Full-page full-colour
£440 + VAT
(cover page – £550 + VAT)
Half-page full-colour
£299 + VAT
1/4-page full-colour
£170 + VAT
Enhanced company listing £100 + VAT
Booking your exhibition stand
To book your exhibition stand, please confirm your preferred
location from the floor plan and send details to Edward Jost to
secure your space. Alternatively you can book a stand online via
www.icns2013.org. Space is allocated on a first-come
first-served basis.
Sponsorship
Gold package We also invite sponsorship from companies, organisations and
facilities wishing to raise their profile within the community and
increase their visibility at the conference. The Premium, Gold and
Silver packages are inclusive of exhibition space.
Why sponsor?
• an opportunity to promote your organisation and raise your
profile within the wider community;
• promote your company name to national and international
participants prior to, during and after the conference – these
include decision makers, scientists and students;
• demonstrate your commitment to assisting the development
of young researchers;
• your representatives can mix informally with professionals
from industry and academia in the UK and all around the
world;
• your support of the conference will be acknowledged widely
through web-based and printed material;
• sponsorship contributes significantly to the promotion,
planning and operation of the conference, reducing the
overall cost of managing the event and enabling a higher level
of participation.
Sponsorship opportunities
The following packages are available.
Premium sponsor
£10 000
Included within the premium package:
• sponsor’s logo will be visible in the main auditorium;
• acknowledgement as a premium sponsor on all material
relating to the conference, including the book of abstracts
and event guide distributed to all participants on arrival;
• sponsors may distribute their catalogue or brochure in the
delegate packs;
• sponsor’s logo will appear prominently on the homepage of
the conference website as well as the sponsor’s page; this will
include a link to the sponsor’s website;
• a one-page colour advertisement in the book of abstracts;
• exhibition space measuring 3 x 4 m2;
• an additional two free registrations to attend the conference (making the total five);
• a one-page full-colour advert in the events guide;
• five tickets to the drinks reception at Edinburgh Castle.
£5000
Included within the gold package:
• sponsor’s logo displayed in the main auditorium;
• acknowledgement as a gold sponsor on all material relating
to the conference, including the book of abstracts and event
guide distributed to all participants on arrival;
• sponsors may distribute their catalogue or brochure via the
conference delegate packs;
• a one-page mono A4 advert in the book of abstracts;
• exhibition space measuring 3 x 2 m2;
• an additional two free registrations to attend the conference (making the total three);
• sponsor’s logo will appear prominently on the homepage of
the conference website as well as the sponsor’s page; this will
include a link to the sponsor’s website.
Silver package £3000
Included within the silver package:
• sponsor’s logo displayed in the main auditorium;
• acknowledgement as a silver sponsor on all material relating
to the conference, including the book of abstracts and event
guide distributed to all participants on arrival;
• sponsors may distribute their catalogue or brochure via the
conference delegate packs;
• sponsor’s logo will appear on the website, including a link to
the sponsor homepage;
• a one-page mono A4 advert in the book of abstracts;
• exhibition space measuring 3 x 1 m2;
• one registration included with your stand.
Additional sponsorship opportunities
Gala dinner
Welcome reception
£4000
Held at National Museum of Scotland on Friday 12 July
• acknowledgement as a sponsor in the book of abstracts and
event guide, distributed to all participants on arrival;
• sponsor’s logo will appear on the conference website,
including a link to the sponsor’s homepage;
• sponsor’s logo will appear on the conference dinner tickets;
• sponsor’s logo will appear on the menus;
• four complimentary conference dinner tickets;
• acknowledgement as a sponsor in the programme.
Reception at Edinburgh Castle
£3000
Wednesday 10 July
• a piper will be present at this reception;
• acknowledgement as a sponsor in the book of abstracts and
event guide, distributed to all participants on arrival;
• sponsor’s logo will appear on the conference website,
including a link to the sponsor’s homepage;
• logo on tickets;
• two tickets to the reception.
Delegate bags
£3000
• acknowledgement as a sponsor in the book of abstracts and
exhibition catalogue, distributed to all participants on arrival;
• sponsor’s logo will appear on the conference website,
including a link to the sponsor’s homepage;
• sponsor’s logo will be displayed on the delegate bags
(one colour print).
Umbrellas
£3000
• acknowledgement as a sponsor in the book of abstracts and
event guide, distributed to all participants on arrival;
• sponsor’s logo will appear on the conference website,
including a link to the sponsor’s homepage;
• sponsor’s logo will be displayed on the umbrellas
(one colour print).
WiFi
Held at Dynamic Earth on Monday 8 July
• acknowledgement as a sponsor in the book of abstracts and
event guide, distributed to all participants on arrival;
• sponsor’s logo will appear on the conference website,
including a link to the sponsor’s homepage;
• acknowledgement as a sponsor in the programme;
• logo on tickets;
• two tickets to the reception.
Refreshment break
• acknowledgment as a sponsor in the book of abstracts and
events guide distributed to all participants on arrival;
• sponsor’s logo will appear on the website, including a link to
the sponsor’s homepage;
• each delegate requiring WiFi access will receive a log-in pass
code that includes the sponsoring companies logo;
• on accessing the WiFi, the site can be networked to the
sponsor’s homepage.
£1500
• acknowledgement as a sponsor in the book of abstracts and
event guide distributed to all participants on arrival;
• sponsor’s logo will appear on the conference website,
including a link to the sponsor’s homepage;
• designated as a sponsor in the programme.
Food sponsorship £800
Based on 100 delegates for one day
• sponsorship of sandwiches/buffet food to attract delegates
into the exhibition hall with a free food offering as lunches are
not included within the registration fee.
Gift items £800
Sponsoring company to provide items to be included in the
delegate bags.
• acknowledgement as a sponsor in the book of abstracts and
event guide, distributed to all participants on arrival;
• sponsor’s logo will appear on the conference website,
including a link to the sponsor’s homepage;
• sponsor’s logo can appear on the sponsored item.
If you have an idea that will help to increase your company’s
exposure that is not listed, please do not hesitate to contact
Edward Jost to discuss your options.
Further information
£3000
£2000
Edward Jost
Tel +44 (0)117 930 1026
E-mail edward.jost@iop.org
OFFICE
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100 FACILITIES PANEL NUMBERS
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Key
HOSE REEL ON WALL
VENTILATION OUTLET / INLET
TV MONITOR
BREAK GLASS
NOTE ALL FACILITIES PANEL BOXES,
TRUNKING AND FIRE SOUNDERS PROJECT
NOW 100 FROM WALL
Exhibitor information
International Conference on Neutron Scattering (ICNS 2013)
Stand and Sponsorship Reservation Form
Please return this form to Edward Jost at IOP Publishing, Temple Circus, Temple Way, Bristol BS1 6BE, UK
or by fax to +44 (0)117 920 0772 or e-mail to edward.jost@iop.org. Alternatively, reserve your stand online at www.icns2013.org.
Primary contact details
Company name:
Contact name (including title):
Job title:
Address:
City:
County:
Postcode:
Country:
Tel:
Fax:
E-mail:
URL:
Reservation
Shell (m2): Preferred stand location:
Second choice:
Third choice:
Sponsorship package:
Exhibition guide listing:
Total: £
Space will be allocated on a first-come first-served basis.
Manufacturer
Publisher
Recruitment company
Neutron facility
Industrial user
Company profile
(maximum 50 words, please write in block capitals or attach a typed copy. Please also send a high resolution version of your logo for the website)
Purchase Order Number
Payment
Please make cheques payable (in £ sterling) to the Institute of Physics.
If payment is to be made by bank transfer, direct funds to HSBC Bank Plc, 62 George White Street, Cabot Circus, Bristol BS1 3BA,
UK. Account name: Institute of Physics Conferences; account number: 42476045; sort code: 401413; IBAN: GB30MIDL 401413
42476045.
If you require an invoice, please tick here