Regular Meeting of the Committee of the Whole
January 14, 2016 – 6:15 p.m.
May Whitney Elementary School Library, 100 Church St., Lake Zurich, IL
AGENDA
Board Work Session – Discussions/Collaboration/Presentations
1.
2.
3.
4.
5.
6.
7.
8.
Call to Order & Roll Call
*Public Comments – Please sign in by 6:15 p.m.
PMA Presentation – Howie Crouse (Informational)
Gifted Program Update – Stacie Noisey (Informational)
Cash Flow (Informational)
Summer Projects (Informational)
Employee Incentive Program (Discussion)
Policy First Read - (Action 1/28/2016)
2:100 Board Member Conflict of Interest
2:150 Committees
2:200 Types of School Board Meetings
5:90 Abused and Neglected Child Reporting
5:100 Staff Development Program
6:160 English Language Learners
6:270 Guidance and Counseling Program
6:280 Grading and Promotion
6:340 Student Testing and Assessment
7:50 School Admissions and Student Transfers To and From Non-District Schools
7:100 Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
7:130 Student Rights and Responsibilities
7:140 Search and Seizure
7:300 Extracurricular Athletics
7:340 Student Records
8:30 Visitors to and Conduct on School Property
9. Closed Session – To discuss the appointment, employment, compensation, discipline,
performance, or dismissal of specific employees of the public body 5 ILCS 120/2(c)(1);
security procedures, school building safety and security, and the use of personnel and
equipment to respond to an actual, a threatened, or a reasonable potential danger to
the safety of employees, students, staff, the public, or public property. 5 ILCS
120/2(c)(8) and Litigation, when an action against, affecting or on behalf of the
particular public body has been filed and is pending before a court or administrative
tribunal, or when the public body finds that an action is probable or imminent, in which
case the basis for the finding shall be recorded and entered into the minutes of the
closed meeting. 5 ILCS 120/2(c)(11).
*Public Comments will be limited to 5 minutes per individual, 30 minutes total time for any one topic.
In accordance with the Americans with Disabilities Act, individuals with disabilities who plan to attend this meeting or any
other activity or program and who require certain accommodations so that they can observe and participate, or who have
questions regarding the accessibility of the meeting room or the District’s facilities, should contact the Superintendent’s
office (847-540-4963) promptly to allow the District to make reasonable accommodations for those persons.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
January 14, 2016
PMA Five Year Financial Plan
Mr. Howard Crouse from PMA Financial will be presenting the district’s five year financial.
The plan is a guiding document that aide the Board and Administration in making short-term and longerterm decisions that impact the district financially. It allows the Board to make a more informed decision
without a great risk of overreaching. As we have discussed in budget and levy discussions, the main
drivers of revenue are based on assumptions for new construction and the Consumer Price Index. The
main driver of expenses, the collective bargaining agreement, has been settled for four years.
In preparing this document it is a time for Administration to evaluate and determine what is necessary
to move the district forward in helping students achieve the district’s mission of becoming continuous
learners who are responsible, caring citizens in a global community. The proposed plan will assist us in
raising student achievement, and allow us to maintain and improve our facilities.
As we plan for the future, facilities has been a major focus. The Facilities Committee is continuing their
work to analyze information to help the district develop a long-term plan. This plan is based on the
current year which includes a higher level of O & M expenditures. An additional $500,000 was added in
FY17 and continues in future years. It would allow us to continue keep moving ahead in maintaining
and improving our facilities but probably would not allow the funds to undertake multiple large projects
in one year. This is also an area that the board can continue to evaluate and determine expenditure
levels on an annual basis.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Presented by Howie Crouse
Senior Financial Consultant
January 14, 2016
Data Elements
• Five Years of Audited Annual Financial Reports
• FY2016 Budget, with adjustment for anticipated
FY16 reduced benefit expenditures
• Tax Levy / Extensions / Tax Rates/Distributions
• Equalized Assessed Valuation
• Enrollment
• Compensation and Benefits Provided
• District Assumptions
1/8/2016
Forecast5 Analytics, Inc.
2
State of Illinois
• In FY15, the State initially prorated General State
Aid at 89%; in the spring of 2015, it was reduced
an additional 2.0%
• In FY15, the State also delayed one set of
categorical payments until after July 1
• In FY16, the State increased the proration to 92%
• However, there is again concern with payments
after April 1st
• A potential “property tax freeze” and a pension
obligation “cost shift” remain active discussion
items
1/8/2016
Forecast5 Analytics, Inc.
3
Revenue Assumptions
• Existing EAV: 3% annual increases
• New Construction:
– LY15 $9M
– LY16 $12M
– LY17 and beyond $14M annually
• CPI:
– LY15 .8%
– LY16 1.0%
– LY17 and beyond 2% annually
• Tax collection rate of 99.5%
• Student revenues decrease as enrollment decreases, ~1.25% per year
• GSA Formula and Proration remain constant, resulting in gradual reduction
of GSA
• All other revenues remain flat
• Alternate scenario at the end includes potential tax freeze in LY16 and
LY17
1/8/2016
Forecast5 Analytics, Inc.
4
Revenue Budget
1/8/2016
Forecast5 Analytics, Inc.
5
Aggregate Revenues
Aggregate - Revenue Analysis
BUDGET
REVENUE PROJECTIONS
FY 2016
FY 2017
% chg
FY 2018
% chg
FY 2019
% chg
LOCAL
Property Taxes
Other Local Revenue
TOTAL LOCAL REVENUE
$69,656,927
$4,563,500
$74,220,427
$70,555,855 1.29%
$4,549,523 -0.31%
$75,105,378 1.19%
$72,202,972 2.33%
$4,535,780 -0.30%
$76,738,752 2.17%
STATE
General State Aid
Other State Revenue
TOTAL STATE REVENUE
$2,134,635
$4,727,765
$6,862,400
$2,056,234 -3.67%
$4,727,765 0.00%
$6,783,999 -1.14%
$1,992,245 -3.11%
$4,727,765 0.00%
$6,720,010 -0.94%
$2,012,159
$4,727,765
$6,739,924
TOTAL FEDERAL REVENUE
$1,808,590
$1,808,590
$1,808,590
$1,808,590
FLOW-THROUGH REVENUE
$0
$0
TOTAL REVENUE
$82,891,417
$83,697,967
1/8/2016
0.00%
$74,273,867 2.87%
$4,522,269 -0.30%
$78,796,136 2.68%
0.00%
$0
0.97%
$85,267,352
$87,344,650
Forecast5 Analytics, Inc.
% chg
FY 2021
% chg
$76,380,093 2.84%
$4,508,988 -0.29%
$80,889,081 2.66%
$78,522,416 2.80%
$4,495,935 -0.29%
$83,018,351 2.63%
1.00%
0.00%
0.30%
$1,950,479 -3.07%
$4,727,765 0.00%
$6,678,244 -0.92%
$1,925,357 -1.29%
$4,727,765 0.00%
$6,653,122 -0.38%
0.00%
$1,808,590
$1,808,590
$0
1.88%
FY 2020
0.00%
$0
2.44%
$89,375,915
0.00%
$0
2.33%
$91,480,063
2.35%
6
Enrollment Projections
Enrollment Projections
6300
6100
6071
5910
5900
5877
5817
5671
5700
5666
5603
5571
5519
5500
5491
5445
5300
5100
4900
4700
4500
2011
1/8/2016
2012
2013
2014
2015
2016
2017
Forecast5 Analytics, Inc.
2018
2019
2020
2021
7
GSA Projections
1/8/2016
Forecast5 Analytics, Inc.
8
Revenues by Source by Fund
Source Level1
Fund
ALL SOURCES
1000 Local Sources
1000 Local Sources
1000 Local Sources
1000 Local Sources
1000 Local Sources
1000 Local Sources
3000 State Sources
3000 State Sources
3000 State Sources
3000 State Sources
3000 State Sources
4000 Federal Sources
4000 Federal Sources
4000 Federal Sources
4000 Federal Sources
10 Educational
20 Operations & Maintenance
40 Transportation
50 Municipal Retirement/Social Security
70 Working Cash
10 Educational
20 Operations & Maintenance
40 Transportation
50 Municipal Retirement/Social Security
10 Educational
20 Operations & Maintenance
50 Municipal Retirement/Social Security
1/8/2016
2016
2017
2018
$ 82,891,417.0000
$ 83,697,966.8800
$ 85,267,351.8900
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
74,220,427.0000
60,165,772.0000
10,368,299.0000
1,394,266.0000
2,148,165.0000
143,925.0000
6,862,400.0000
4,430,500.0000
150,000.0000
2,281,900.0000
1,808,590.0000
1,711,315.0000
97,275.0000
75,105,377.9100
60,508,777.2900
10,843,843.0800
1,500,121.9900
2,110,678.0200
141,957.5300
6,783,998.9700
4,352,098.9700
150,000.0000
2,281,900.0000
1,808,590.0000
1,711,315.0000
97,275.0000
76,738,751.8100
61,815,816.4900
11,086,878.1200
1,532,305.7400
2,158,568.6600
145,182.8000
6,720,010.0800
4,288,110.0800
150,000.0000
2,281,900.0000
1,808,590.0000
1,711,315.0000
97,275.0000
Forecast5 Analytics, Inc.
2019
2020
2021
$ 87,344,649.9300
$ 89,375,915.5200
$ 91,480,065.2100
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
78,796,135.6200
63,463,154.4900
11,392,442.3200
1,572,769.8600
2,218,531.0700
149,237.8800
6,739,924.3100
4,308,024.3100
150,000.0000
2,281,900.0000
1,808,590.0000
1,711,315.0000
97,275.0000
80,889,081.4800
65,139,065.8400
11,703,219.8400
1,613,924.3500
2,279,509.3100
153,362.1400
6,678,244.0400
4,246,344.0400
150,000.0000
2,281,900.0000
1,808,590.0000
1,711,315.0000
97,275.0000
83,018,352.8600
66,844,162.6600
12,019,323.6600
1,655,784.1700
2,341,525.2800
157,557.0900
6,653,122.3500
4,221,222.3500
150,000.0000
2,281,900.0000
1,808,590.0000
1,711,315.0000
97,275.0000
9
Key Expenditure Assumptions
•
•
•
•
•
FY16 benefits reduced by $350,000 estimated underspending of budget
Current negotiated contract through FY19
Salaries and benefits subject to negotiations in future years
Medical benefits increasing 6% per year, dental at 5% per year
Other objects:
– Ed Fund 2% annual increase
– OM Fund added $250K in both Purchased Services and Supplies in FY17, then 2%
– Transportation Fund
• 2% for Purchased Services and Supplies
• Capital outlay included in even-numbered years with corresponding “Others Sources”
revenues for the sale of old buses
1/8/2016
Forecast5 Analytics, Inc.
10
Projected Staffing Assumptions
• FY17 Staffing Changes
– Add 1.0 Gifted and .5 Adaptive PE
– Reduce 3.8 Teaching positions
– Add 1.0 Dept. Chair, 1.0 Curriculum Technical Staff and
1.0 Bookkeeper
• FY18
– Add 5.5 kindergarten teachers and 1.5 elementary
specials (Full Day Kindergarten implementation)
– Reduce 1.5 secondary positions
• FY19–FY21
– Reduce 2.5 secondary positions over that period
1/8/2016
Forecast5 Analytics, Inc.
11
Expense Budget
1/8/2016
Forecast5 Analytics, Inc.
12
Aggregate Expenditures
Aggregate - Expenditure Analysis
BUDGET
FY 2016
EXPENDITURE PROJECTIONS
FY 2017
% chg
FY 2018
% chg
FY 2019
% chg
FY 2020
% chg
FY 2021
% chg
Salaries
Benefits
TOTAL SALARIES & BENEFITS
$47,687,644
$8,520,750
$56,208,394
$49,193,827
$8,957,266
$58,151,092
Purchased Services
Supplies And Materials
Capital Outlay
Other Objects
Non-Capitalized Equipment
Termination Benefits
Provision For Contingencies
TOTAL ALL OTHER
$10,374,975
$5,204,525
$8,000,669
$3,716,300
$1,475,531
$0
$0
$28,772,001
$10,762,028 3.73%
$5,514,695 5.96%
$3,276,350 -59.05%
$3,785,046 1.85%
$1,500,944 1.72%
$0
$0
$24,839,063 -13.67%
$10,977,268 2.00%
$5,624,989 2.00%
$8,283,377 152.82%
$3,855,167 1.85%
$1,526,865 1.73%
$0
$0
$30,267,666 21.86%
$11,196,813 2.00%
$5,737,489 2.00%
$3,290,545 -60.28%
$3,926,690 1.86%
$1,553,305 1.73%
$0
$0
$25,704,842 -15.07%
$11,420,750 2.00%
$5,852,239 2.00%
$8,447,856 156.73%
$3,999,644 1.86%
$1,580,273 1.74%
$0
$0
$31,300,761 21.77%
$11,649,165 2.00%
$5,969,283 2.00%
$3,305,313 -60.87%
$4,074,057 1.86%
$1,607,781 1.74%
$0
$0
$26,605,598 -15.00%
TOTAL EXPENDITURES
$84,980,394
$82,990,155
$90,503,895
$87,396,777 -3.43%
$94,960,379
$92,448,280 -2.65%
1/8/2016
3.16%
5.12%
3.46%
-2.34%
$50,775,858
$9,460,371
$60,236,229
3.22%
5.62%
3.59%
9.05%
$51,803,972
$9,887,963
$61,691,935
Forecast5 Analytics, Inc.
2.02%
4.52%
2.42%
$53,291,936
$10,367,681
$63,659,618
2.87%
4.85%
3.19%
8.65%
$54,963,998
$10,878,684
$65,842,682
3.14%
4.93%
3.43%
13
Expenditures by Object by Fund
Object
Fund
ALL OBJECTS
100 Salaries
100 Salaries
100 Salaries
100 Salaries
200 Employee Benefits
200 Employee Benefits
200 Employee Benefits
200 Employee Benefits
200 Employee Benefits
300 Purchased Services
300 Purchased Services
300 Purchased Services
300 Purchased Services
300 Purchased Services
400 Supplies & Materials
400 Supplies & Materials
400 Supplies & Materials
400 Supplies & Materials
500 Capital Outlay
500 Capital Outlay
500 Capital Outlay
500 Capital Outlay
600 Other Objects and Transfers
600 Other Objects and Transfers
600 Other Objects and Transfers
600 Other Objects and Transfers
700 Non-Capitalized Equipment
700 Non-Capitalized Equipment
700 Non-Capitalized Equipment
700 Non-Capitalized Equipment
1/8/2016
10 Educational
20 Operations & Maintenance
40 Transportation
10 Educational
20 Operations & Maintenance
40 Transportation
50 Municipal Retirement/Social Security
10 Educational
20 Operations & Maintenance
40 Transportation
50 Municipal Retirement/Social Security
10 Educational
20 Operations & Maintenance
40 Transportation
10 Educational
20 Operations & Maintenance
40 Transportation
10 Educational
20 Operations & Maintenance
40 Transportation
10 Educational
20 Operations & Maintenance
40 Transportation
2016
2017
2018
2019
2020
2021
$
85,323,633
$
83,340,259
$
90,861,001
$
87,761,025
$
95,331,911
$
92,827,243
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
47,687,644
45,275,644
895,900
1,516,100
8,520,750
6,381,550
159,850
199,345
1,780,005
10,374,975
4,767,420
3,522,355
2,085,200
5,204,525
2,664,995
2,196,030
343,500
8,000,669
344,461
2,925,000
4,731,208
4,059,539
3,780,539
278,000
1,000
1,475,531
1,270,641
185,000
19,890
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
49,193,827
46,701,316
926,921
1,565,589
8,957,266
6,728,463
169,562
211,139
1,848,102
10,762,028
4,862,769
3,772,355
2,126,904
5,514,695
2,718,295
2,446,030
350,370
3,276,350
351,350
2,925,000
4,135,149
3,856,149
278,000
1,000
1,500,944
1,296,054
185,000
19,890
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
50,775,858
48,208,572
954,729
1,612,557
9,460,371
7,150,097
181,437
225,243
1,903,594
10,977,268
4,960,024
3,847,802
2,169,442
5,624,989
2,772,661
2,494,951
357,377
8,283,377
358,377
2,925,000
5,000,000
4,212,272
3,933,272
278,000
1,000
1,526,865
1,321,975
185,000
19,890
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
51,803,972
49,159,667
983,371
1,660,933
9,887,963
7,506,593
191,751
237,549
1,952,070
11,196,814
5,059,224
3,924,758
2,212,831
5,737,489
2,828,114
2,544,850
364,525
3,290,545
365,545
2,925,000
4,290,938
4,011,938
278,000
1,000
1,553,305
1,348,414
185,000
19,890
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
53,291,936
50,568,303
1,012,872
1,710,761
10,367,681
7,905,514
203,012
250,969
2,008,186
11,420,750
5,160,409
4,003,253
2,257,088
5,852,239
2,884,677
2,595,747
371,815
8,447,856
372,856
2,925,000
5,150,000
4,371,177
4,092,177
278,000
1,000
1,580,273
1,375,383
185,000
19,890
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
54,963,998
52,158,656
1,043,258
1,762,084
10,878,684
8,330,583
214,937
265,170
2,067,993
11,649,165
5,263,617
4,083,318
2,302,229
5,969,283
2,942,370
2,647,662
379,252
3,305,313
380,313
2,925,000
4,453,020
4,174,020
278,000
1,000
1,607,781
1,402,890
185,000
19,890
Forecast5 Analytics, Inc.
14
Fund Balances by Fund
Fund
2016
2017
2018
2019
2020
2021
OPERATING FUNDS
$ 58,436,862
$ 58,801,570
$ 57,414,922
$ 57,005,547
$ 55,406,551
$ 54,066,373
10 Educational
20 Operations & Maintenance
40 Transportation
50 Municipal Retirement/Social Security
70 Working Cash
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1/8/2016
37,185,488
9,553,293
7,280,922
1,792,466
2,624,693
37,243,282
9,851,269
6,788,052
2,152,317
2,766,650
36,353,545
10,228,228
5,416,749
2,504,567
2,911,833
Forecast5 Analytics, Inc.
35,556,542
10,744,941
4,774,690
2,868,303
3,061,071
34,293,950
11,402,277
3,258,991
3,236,901
3,214,433
32,418,201
12,201,425
2,467,049
3,607,708
3,371,990
15
Aggregate Historical
Aggregate - Historical Summary
ACTUAL REVENUE / EXPENDITURES
FY 2011
FY 2012
% chg
FY 2013
% chg
BUDGET
FY 2014
% chg
FY 2015
% chg
FY 2016
% chg
REVENUE
Local
$67,057,802
$69,640,120
3.85% $70,250,845
0.88%
$72,135,577
2.68%
$73,313,906
1.63%
$74,220,427
1.24%
State
Federal
Other
TOTAL REVENUE
$6,791,862
$2,360,846
$0
$76,210,510
$6,978,331
2.75% $7,054,117
$1,645,888 -30.28% $1,615,176
$0
$0
$78,264,339
2.69% $78,920,138
1.09%
-1.87%
-0.93%
1.21%
1.10%
$6,862,400
$1,808,590
$0
$82,891,417
5.36%
-0.54%
2.33%
$6,513,181
$1,818,321
$0
$81,645,408
-6.80%
11.23%
0.84%
$6,988,314
$1,634,693
$0
$80,758,584
EXPENDITURES
Salary and Benefit Costs
Other
TOTAL EXPENDITURES
$49,074,853
$25,905,001
$74,979,854
$50,398,865
$24,471,332
$74,870,197
2.70% $50,559,966
-5.53% $19,690,038
-0.15% $70,250,004
0.32%
-19.54%
-6.17%
$52,896,803
$24,649,669
$77,546,472
4.62%
25.19%
10.39%
$53,941,190
$23,743,971
$77,685,161
1.97%
-3.67%
0.18%
$56,208,394
$28,772,001
$84,980,394
4.20%
21.18%
9.39%
SURPLUS / DEFICIT
$1,230,656
$3,394,142
$8,670,134
OTHER FINANCING SOURCES/USES
Other Financing Sources
Other Financing Uses
TOTAL OTHER FIN. SOURCES/USES
$5,093,534
($2,466,285)
$2,627,249
$4,196,496
($267,264)
$3,929,232
SURPLUS / DEFICIT INCL. OTHER FIN. SOURCES
$3,857,905
$7,323,374
BEGINNING FUND BALANCE
$27,585,069
YEAR-END FUND BALANCE*
$3,212,112
$3,960,247
($2,088,977)
$3,983,705
($256,695)
$3,727,010
$511,897
($365,744)
$146,153
$3,937,491
($343,239)
$3,594,252
$8,414,597
$6,939,122
$4,106,400
$1,505,275
$31,442,974
$38,766,348
$47,180,945
$54,120,067
$58,226,489
$31,442,974
$38,766,348
$47,180,945
$54,120,067
$58,226,489
$58,436,862
FUND BALANCE AS % OF EXPENDITURES
41.94%
51.78%
67.16%
69.79%
74.95%
68.77%
FUND BALANCE AS # OF MONTHS OF EXPEND.
5.03
6.21
8.06
8.37
8.99
8.25
$10,483
($266,020)
($255,537)
1.53%
A
-6.15%
B
A+B
* Balances Based on most recent Annual Financial Report.
1/8/2016
Forecast5 Analytics, Inc.
16
Aggregate Projections
Aggregate - Projection Summary
REVENUE / EXPENDITURE PROJECTIONS
BUDGET
FY 2016
FY 2017
REVENUE
Local
State
Federal
Other
TOTAL REVENUE
$74,220,427
$6,862,400
$1,808,590
$0
$82,891,417
$75,105,378
$6,783,999
$1,808,590
$0
$83,697,967
EXPENDITURES
Salary and Benefit Costs
Other
TOTAL EXPENDITURES
$56,208,394
$28,772,001
$84,980,394
% chg
1.19%
-1.14%
0.00%
FY 2018
% chg
2.17%
-0.94%
0.00%
0.97%
$76,738,752
$6,720,010
$1,808,590
$0
$85,267,352
$58,151,092
3.46%
$24,839,063 -13.67%
$82,990,155 -2.34%
$60,236,229
$30,267,666
$90,503,895
3.59%
21.86%
9.05%
1.88%
FY 2019
$78,796,136
$6,739,924
$1,808,590
$0
$87,344,650
% chg
2.68%
0.30%
0.00%
2.44%
$61,691,935
2.42%
$25,704,842 -15.07%
$87,396,777 -3.43%
FY 2020
$80,889,081
$6,678,244
$1,808,590
$0
$89,375,915
% chg
2.66%
-0.92%
0.00%
2.33%
$63,659,618 3.19%
$31,300,761 21.77%
$94,960,379 8.65%
FY 2021
$83,018,351
$6,653,122
$1,808,590
$0
$91,480,063
% chg
2.63%
-0.38%
0.00%
2.35%
$65,842,682
3.43%
$26,605,598 -15.00%
$92,448,280 -2.65%
SURPLUS / DEFICIT
($2,088,977)
$707,811
($5,236,544)
($52,127)
($5,584,463)
($968,217)
A
OTHER FINANCING SOURCES/USES
Other Financing Sources
Other Financing Uses
TOTAL OTHER FIN. SOURCES/USES
$3,937,491
($343,239)
$3,594,252
$7,000
($350,103)
($343,103)
$4,207,000
($357,105)
$3,849,895
$7,000
($364,248)
($357,248)
$4,357,000
($371,532)
$3,985,468
$7,000
($378,963)
($371,963)
B
SURPLUS / DEFICIT INCL. OTHER FIN. SOURCES
$1,505,275
$364,708
($1,386,649)
($409,375)
($1,598,996)
($1,340,180)
BEGINNING FUND BALANCE
$56,931,587
$58,436,862
$58,801,570
$57,414,921
$57,005,546
$55,406,550
PROJECTED YEAR END BALANCE
$58,436,862
$58,801,570
$57,414,921
$57,005,546
$55,406,550
$54,066,370
FUND BALANCE AS % OF EXPENDITURES
68.77%
70.85%
63.44%
65.23%
58.35%
58.48%
FUND BALANCE AS # OF MONTHS OF EXPEND.
8.25
8.50
7.61
7.83
7.00
7.02
1/8/2016
Forecast5 Analytics, Inc.
A+B
17
Aggregate Projections
1/8/2016
Forecast5 Analytics, Inc.
18
Aggregate Projections
1/8/2016
Forecast5 Analytics, Inc.
19
Observations
• The District is in excellent financial condition
• There are significant unknowns that could
dramatically affect the District’s projections
– CPI change – each 1% change in CPI would add or
subtract ~$700,000
– “Cost Shift” – each 1% change in District
obligation ~$420,000
– Property Tax Extension freeze in LY16 and LY17
impact is on next two slides
1/8/2016
Forecast5 Analytics, Inc.
20
Alternate Scenario: Property Tax Freeze in LY16
and LY17
1/8/2016
Forecast5 Analytics, Inc.
21
Cumulative Loss of Operating Taxes under Tax Freeze
Property Taxes
2016
ALL FUNDS
$ -
10 Educational
20 Operations & Maintenance
40 Transportation
50 Municipal Retirement/Social Security
70 Working Cash
$
$
$
$
$
1/8/2016
2017
2018
2019
2020
2021
$ (350,717.1) $ (1,773,118.1) $ (3,950,434.2) $ (6,189,493.1) $ (8,491,352.1)
-
$
$
$
$
$
(281,446.0)
(51,748.9)
(6,852.8)
(9,982.2)
(687.2)
$
$
$
$
$
(1,422,905.5)
(261,627.7)
(34,646.0)
(50,466.3)
(3,472.7)
Forecast5 Analytics, Inc.
$
$
$
$
$
(3,170,176.5)
(582,895.2)
(77,189.7)
(112,436.6)
(7,736.3)
$
$
$
$
$
(4,966,995.4)
(913,272.6)
(120,939.3)
(176,165.3)
(12,120.5)
$
$
$
$
$
(6,814,211.3)
(1,252,915.6)
(165,916.2)
(241,681.2)
(16,627.7)
22
DISCLAIMER
The information in this presentation was prepared for informational purposes solely for client or prospective cClient (“Client”) from products or services of Forecast 5
Analytics, Inc. (F5) including 5Cast and is therefore subject to the Terms and Conditions of such products available at forecast5analytics.com.
F5 has explained the formulas and methodologies used by 5Cast and Client agrees that such formulas and methodologies are appropriate and suitable for its financial
management applications. F5 has made no independent examination of the context in which the District intends to use the data from 5Cast. The data and
assumptions underlying this output were provided by District. Changes to any prices, levels, or assumptions may have a material impact on results. A change in
District’s fiscal policies, fundamental changes in legislative or other actions will likely also have a substantial impact on any output. At the request of Client, F5 may
provide opinions or representations with respect to the financial feasibility and/or fiscal prudence of any assumptions and/or projections that Client may select and
such input is subject to change without notice. Moreover, in that instance it is understood that Client is solely responsible for the decision and any associated risk of
incorporating any particular assumption in its financial plan. Examples are merely representative and are not meant to be all-inclusive. F5’s analyses are not and do
not purport to be appraisals of the assets, or business of Client or other entity. It is expected that the Client review the financial plan data for reasonableness, and to
verify such results or otherwise seek assistance from F5 or another third party before relying on such data in such cases.
The information set forth herein was gathered from sources which F5 believes but does not guarantee to be accurate. Neither the information, nor any options
expressed, constitute a solicitation for purposes of the purchase or sale of any securities or other investments and is not in any way intended to suggest/discuss
potentially applicable financing applications. Investment/financing decisions by market participants should not be based on this information. F5 also does not provide
legal, tax, or accounting advice. It is imperative that Client perform its own research and due diligence, independent of F5 or its affiliates, to determine the
appropriateness of the proposed financial plan with respect to the aforementioned potential economic risks and legal, tax, and accounting consequences.
F5 is affiliated with PMA Financial Network, Inc., PMA Securities, Inc. and Prudent Man Advisors, Inc. (the three entities collectively being referred to as “PMA”).
Securities, public finance/municipal advisory services and institutional brokerage services are offered through PMA Securities, Inc. PMA Securities, Inc. is a brokerdealer and municipal advisor registered with the SEC and MSRB, and is a member of FINRA and SIPC. Prudent Man Advisors, Inc., an SEC registered investment
adviser, provides investment advisory services to local government investment pools and separate institutional accounts. All other products and services through
PMA are provided by PMA Financial Network, Inc. The presenter is a registered person associated with PMA Securities.
If posted on a webpage, this information has been prepared for informational purposes and does not constitute a solicitation to purchase or sell securities, which may
be done through a registered entity only after client suitability is reviewed and determined. Services offered by PMA Securities, Inc. and this registered presenter, in
particular, are available only in the following state: IL. This information is not an advertisement of services available in any state other than those listed above.
1/8/2016
Forecast5 Analytics, Inc.
23
FROM THE OFFICE OF
Jodi Wirt
ASSISTANT SUPERINTENDENT FOR CURRICULUM
& INSTRUCTION K-12
Stacie Noisey
DIRECTOR OF CURRICULUM
Terry Mootz
DIRECTOR OF DATA & ASSESSMENT
INTEROFFICE MEMORANDUM
TO:
Dr. Egan
FROM:
Stacie Noisey
DATE:
1/8/2016
SUBJECT:
Summary of Gifted Services
The Illinois School Code, in Article 14 provides guidance on gifted programming and the components it must contain in order to
receive state funding. However, the state has not funded any district level gifted education programs since the law was enacted
in 2006. 105 ILCS 5/14A-20105 ILCS 5/14A-20
Historical Perspective
An update of gifted services is presented annually to the Board of Education. A full program review was completed and
presented to the Board in the fall of 2011. At that time the Board thanked the Gifted Program Review Committee for their yearlong effort to explore the research, survey parents, compare District 95 programs to local districts, and make recommendations
for program improvements. However, the Board indicated the program changes to gifted services were not the most pressing
need for the District at that time and directed the administration to implement program improvements that would not impact
FTEs or require additional funding. Prior to that, a full program review was completed in 2001.
Current Program Design
The current program design includes one gifted specialist at each elementary building who is responsible for providing
accelerated math services in third through fifth grades. This teacher assists with flexible grouping or enrichment in math
instruction at the second grade, and teaches a math pull-out class called Math Replacement at grades three through five. The
gifted math class is an accelerated course.
This year all five elementary buildings are providing literacy enrichment for small groups of fifth grade students.
At the middle school level, the gifted program consists of core content area classes. Students who are identified as gifted in
grades six through eight may qualify for math only, or a combination of math and a block of literacy, science, and social studies.
At the high school level there are no gifted classes. Students who were previously identified as gifted may be recommended for
Honors or AP classes as available.
Gifted Magnet
Program
Gifted Pullout
Program
Math
Reading
Grades w/Gifted
Programs
Barrington 220
Yes
Yes
Yes
Yes
Third-Eighth
Naperville 203
Yes
Yes
Yes
Yes
Fourth-Eighth
Naperville 204
No
Yes
Yes
Yes
Third-Eighth
Deerfield 109
No
Yes
Yes
Yes
Second-Eighth
Wauconda 118
No
Yes
Yes
Yes
Third-Eighth
St. Charles 303
Yes, 6-8 only
Yes
Yes
Yes
Third-Eighth
Lake Zurich 95
No
Yes
Yes
Yes 5-8 Only
Third- Eighth
The assessments used for placement and identification into gifted programs vary by school district. Most districts use a
combination of achievement data, ability data, and behavioral observations. Common assessments included the Measures of
Academic Progress (MAP), the Cognitive Abilities Test (CogAT), the Otis–Lennon School Ability Test (OLSAT), state achievement
test (PARCC), Test of Mathematical Ability for Gifted Students (TOMAGS), and the Kingore Observation Inventory (KOI). Some of
the schools included student interviews, school-developed assessments, or behavioral checklists. District 95 uses a combination
of MAP, CoGAT, TOMAGS, and behavioral observations.
Since each school determines the placement process and tools for identification, no achievement comparisons can be made
between programs at different districts.
Findings: Dr. Mootz, the Director of Data and Assessment has prepared the following information and data tables.
“Using statistical processes that account for differences in what changes in learning occurred (RIT score gain) from the expected
changes in learning (growth projection) per variation in learning gain for all students in the group (mean standard deviation of
RIT gains) District 95 students are experiencing expected gains in math learning. Repeating this process with only elementary
students in the math replacement program, math replacement students are experiencing greater than expected gains in math
learning.”
Figure 1. All Students MAP Math Grade 3-5
Effect Size
2013-15 All D95 Students Gd 3-5 MAP Math Effect Size
0.8
0.7
0.6
0.5
0.4
0.3
0.2
0.1
0.0
-0.1
-0.2
-0.3
-0.4
-0.5
-0.6
-0.7
-0.8
0.66
0.54
0.41
0.37 0.34
0.30
0.14
0.35
0.06
2012-13
-0.15
-0.24
-0.07
2013-14
2014-15
03
04
05
District
Grade Level
Figure 2. Math Replacement MAP Math Grade 3-5
Effect Size
2013-15 Math Replacement Students Gd 3-5 MAP Math Effect Size
0.8
0.7
0.6
0.5
0.4
0.3
0.2
0.1
0.0
-0.1
-0.2
-0.3
-0.4
-0.5
-0.6
-0.7
-0.8
0.77
0.57 0.53
0.48 0.48
0.31
0.15
0.17
0.14
0.20
2012-13
-0.01
2013-14
2014-15
03
04
05
Grade Level
District
Program improvements during the 2014-2015 school year included:
•
•
•
Developed required standards for teachers of gifted classes based on new state endorsement
th
Piloted a literacy enrichment class for 5 grade students at Sarah Adams
Continued math (grades 3-8) and literacy (grades 5-8) curriculum revision to offer a guaranteed, viable curriculum to
students enrolled in the Gifted Program
Program improvements during the 2015-2016 school year include:
•
•
•
Developing a fifth grade literacy curriculum aligned to the district core curriculum to allow for literacy enrichment
th
services at the 5 grade level during the 2015-2016 school year
Continuing math (grades 6-8) and literacy (grades 5-8) curriculum revisions to offer guaranteed, viable curricula to
students enrolled in the Gifted Program
Teachers met licensing requirements based on new state guidelines
Program improvements recommended for the 2016-2017 school year includes:
•
Continued curriculum alignment and assessment development for math and literacy
Considerations and conclusions:
•
•
•
•
•
Gifted students have special learning needs.
Gifted services meet the needs of most of these unique learners.
Gifted programs are not funded by the state.
Significant program changes have facility and budget implications.
A program review is not recommended unless the facilities and funding issues can be addressed.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
January 14, 2016
FY16 Cash Flow (Informational)
Attached is the cash flow projection for FY16. The months of July through
November represent actual figures reconciled to the cash at the month end.
Projections are provided for December through June.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
LAKE ZURICH CUSD 95
CASH FLOW PROJECTIONS
2015-2016
CASH BALANCE-BEGINNING
$ 71,813,523 $ 67,866,880 $ 63,760,274 $ 91,541,299 $
ACTUAL
July
REVENUE SOURCES
LOCAL SOURCES
STATE SOURCES
FEDERAL SOURCES
SALE OF PROPERTY
TRANSFERS BETWEEN FUNDS
TOTAL REVENUE
BALANCE SHEET CHANGES:
RECEIVABLES
PAYABLES
TOTAL B/S CHANGES
EXPENDITURES
SALARIES
EMPLOYEE BENEFITS
PURCHASED SERVICES
SUPPLIES
CAPITAL OUTLAY
OTHER OBJECTS
NON-CAPITALIZED EQUIP.
TRANSFERS BETWEEN FUNDS
PRINCIPAL AND INTEREST
TOTAL EXPENDITURES
CASH BALANCE-ENDING
ACTUAL
August
ACTUAL
September
ACTUAL
October
87,284,067 $
ACTUAL
November
932,141
1,077,949
7,694
3,448,427
1,920,565
242,198
397,948
34,814,886
194,020
60,803
-
1,739,201
202,377
16,907
482,064
767,540
194,044
140,525
500
5,466,212
2,560,711
35,069,709
2,440,550
1,102,608
239,255
239,255
23,068
23,068
(34,172)
(34,172)
(137,792)
(137,792)
(80,837)
(80,837)
2,992,878
510,899
1,064,143
312,063
4,382,897
110,874
4,929
2,922,683
512,396
606,101
355,712
1,235,750
352,216
307,369
3,936,198
732,217
710,531
282,420
986,310
329,853
124,379
4,140,260.26
827,956.99
970,000
392,254
93,286
514,694
(2,214)
4,068,443.26
744,733.04
913,423
277,554
241,007
156,297
11,576
9,378,683
237,298
6,529,525
105,941
7,207,848
799
6,937,037
6,617,000
13,030,033
$ 67,866,880 $ 63,760,274 $ 91,541,299 $ 87,284,067 $
75,379,711 $
75,379,711 $ 70,546,429 $ 65,400,723 $ 59,628,670 $ 54,585,844 $
PROJECTED
December
PROJECTED
January
PROJECTED
February
PROJECTED
March
PROJECTED
April
50,406,260 $ 47,072,537
PROJECTED
May
PROJECTED
June
713,591
1,344,463
14,759
225,000
200,000
335,000
250,000
190,000
21,500
355,000
990,000
151,000
580,000
1,630,000
18,000
2,850,000
180,000
331,000
37,000,000
185,000
38,000
344,038
2,416,851
760,000
461,500
1,496,000
2,228,000
3,361,000
24,952
37,247,952
3,860,059.04
726,698.51
549,648
243,728
122,254
208,938
204,770
344,038
990,000
7,250,133
-
-
-
-
3,767,114.99
695,590.99
800,000
260,000
50,000
325,000
8,000
3,932,983.81
713,568.78
700,000
330,000
150,000
400,000
7,000
4,230,017.39
752,409.25
775,000
275,000
80,000
425,000
1,400
3,883,153.59
706,430.45
875,000
450,000
50,000
420,000
23,000
3,976,027.92
720,742.58
925,000
450,000
150,000
425,000
30,000
5,905,706
6,233,553
6,538,827
6,407,584
17,952
6,694,723
70,546,429 $ 65,400,723 $ 59,628,670 $ 54,585,844 $ 50,406,260 $
Salary as a % of FY 15
Average of July '15 to June '16
99.5%
99.5%
99.8%
99.7%
103.7%
101.0%
108.6%
102.9%
104.0%
103.1%
99.5%
102.5%
Benefits as a % of FY 15
Average of July '15 to June '16
As a % of Salary Expense
95.9%
95.9%
17.1%
97.4%
96.7%
17.5%
101.1%
98.1%
18.6%
106.1%
100.1%
20.0%
105.4%
101.2%
18.3%
99.4%
100.9%
18.8%
-
PROJECTED
FY 16
BUDGET
FY 16
82,147,924
6,630,050
1,533,138
3,930,992
368,990
94,611,094
82,033,024
6,862,400
1,808,590
3,930,491
350,239
94,984,744
47,434,950
8,506,444
10,088,845
4,399,693
7,666,503
4,092,872
1,125,209
368,991
8,130,990
91,814,498
47,836,336
8,870,806
10,377,975
5,204,525
8,000,669
4,066,539
1,125,292
350,239
8,130,990
93,963,371
5,725,131.40
862,801.27
1,200,000
770,962
125,000
425,000
405,000
24,953
162,000
9,700,847
47,072,537 $ 74,619,642 $ 2,796,595 $ 1,021,372
FROM THE OFFICE OF
Lyle Erstad
DIRECTOR OF FACILITIES
To:
Board of Education
From: Vicky Cullinan, Lyle Erstad
Re:
January 14, 2016
Re:
Summer 2016
As the New Year begins, planning is well underway for Summer 2016 projects. We have separated the
following projects by school:
Lake Zurich High School
1. Small Auditorium. The Small Auditorium, as it exists today, is not an ideal environment for
education. As a result it is underutilized. Through this project, we anticipate creating an
environment that will be transformative for the educational process. Both staff and students
have met with DLA and given input into the design of the space. We are anticipating bidding
this in March with an April award date. The estimated completion date is September 30th.
2. Roof Replacement. We are continuing on with roof replacement and maintenance at the high
school. Through physical inspection by DLA and thermal roof scans we have identified the areas
that will be replaced. We will be bidding an alternate for additional areas in order to maximize
the opportunity for work if the pricing is favorable. The project will be completed prior to the
start of the school year.
3. Tennis Courts. We will be replacing our existing courts (6) with new courts (8). This will provide
for a better competitive environment for both men’s and women’s tennis teams. Our tennis
coach provided input into how the courts should be designed. These ideas were incorporated
into the design of the area. This project will be designed and coordinated by our civil engineer,
Gewalt Hamilton. It will be bid in March. The project will be completed in August.
4. PE Locker Replacement. The District put out for bid the replacement of the lockers in the men
and women’s Physical Education locker rooms. Bid opening for this will be January 19 and work
will begin as soon as school lets out.
5. Bathroom Renovation. The second floor D Wing bathrooms are the last set of older bathrooms
that will need to be renovated. This will be done in-house.
6. Gyms and Field House. We will once again refinish all the wood floors of the gyms as we have
done each summer. Specialty Floors in Rockford will be doing this work for the District.
Middle School North
1. Bus Drive. We are replacing the school bus drive on the north side of Middle School North. The
drive itself will be narrowed and the sidewalk widened, staying within the foot print of the
existing surface. This project is being designed and coordinated by Gewalt Hamilton. It will be
bid in March.
Middle School South/Isaac Fox
1. Accessibility at Door 19. On the west side of Middle School South, the sidewalk to Door 19,
which is a primary employee entrance, will be replaced. It will be constructed to meet ADA
accessibility code.
2. Security and accessibility at main entrances of both Isaac Fox and Middle School South. In order
to improve security at both schools we will be installing concrete bollards at principal entrances
District 95 Professional Development Center – 66 Church Street - Lake Zurich IL 60047-2459
Phone: (847) 438-2380
FAX: (847) 438-2385
on the north side of the complex. This is intended to prevent access to the building through
using a vehicle to crash through glass windows on the north. We will also be providing an ADA
accessible route to each main entrance. Gewalt Hamilton is designing and coordinating this
work and it will be out for bid in March.
3. Cafeteria Tables. At Isaac Fox we will begin to replace the pocket cafeteria tables. This will be
done in-house.
4. Isaac Fox Bus Parking. We will be issuing a bid for replacement and repair of the electrical
service to the bus parking area at Isaac Fox. When completed, it will be similar to the electrical
service designed by 2010 Engineering at the new bus parking lot at Professional Development
Center.
Each summer the Facilities Department tackles smaller projects on their own. We have been meeting
with school principals to hear their ideas on how to improve and maintain their buildings. As these
meetings are not complete a full project list has not been determined. We will keep you informed with
more specific information later.
District 95 Professional Development Center – 66 Church Street - Lake Zurich IL 60047-2459
Phone: (847) 438-2380
FAX: (847) 438-2385
To:
From:
Agenda Item:
Date:
Board of Education
Dr. Michael Egan, Superintendent
Employee Incentive Program
January 14, 2016
Background Information:
As discussed during collective bargaining, the Board of Education asked the Superintendent to develop a
plan/program to monetarily reward exemplary professionalism and above and beyond performance for district
employees. The Superintendent considered employee groups who would be considered for rewards, who would
determine to whom rewards would be granted, the criteria for the rewards, and the amount of the rewards.
Analysis:
Once a criterion is determined, some additional considerations/questions must be addressed:
 Awards will be $500/$750/$1000 as determined by the committee.
 Taxes and TRS must be assessed for these monetary awards.
 Incentive awards will be announced at the monthly Board Meetings.
 What will be the perception of the community about using tax payer $ for this program?
 Up to five (5) awards may be granted per month.
 An employee can only receive one reward per year.
 A system in place to avoid it becoming an “it’s our turn” kind of thing to be monitored by the HR
Director and Superintendent.
 Awards will be considered incentive payments and will not be included as a portion of base
salary when considering subsequent raises.
 These awards are for specific above and beyond actions and are not intended to be lifetime
service to the district awards for retiring staff.
 Any employee of the district is allowed to make a nomination.
Recommendation:
The Superintendent is recommending the approval of the Employee Incentive Program and that $40,000 be
allocated to the program for the remainder of the 2015-2016 school year.
District 95 Employee Incentive Program (Draft 1/8/16)
As a means of recognizing and acknowledging employee actions that are exemplary and well above and
beyond the scope of their job responsibilities, the Board of Education is establishing the District 95
Employee Incentive Program. The Board will provide qualifying employees with a monetary award at
the monthly Board of Education Meetings.
Who is eligible?
All District 95 employees are eligible for these awards with the exception of the Assistant
Superintendents and the Directors.
How does an employee become eligible for an award?
An individual employee, or a team, can be nominated by any District 95 employee. The nominations will
be considered and the monetary awards will be determined by an Awards Committee.
Who is on the Awards Committee?
This is a committee of the Superintendent. The Superintendent, the Director of Human Resources, and
a member of the School Board as designated by the School Board President will comprise this
administrative committee.
What are the criteria for receiving an award?
The general criteria are performing above and beyond the scope of one’s contractual scope of
responsibility. Here are some criteria:
Above and Beyond
•
Helping Students Make Great Gains (instead of pure achievement)
•
Assisting Students/Families
•
Providing excellent service that benefits classroom/building/department
•
Promoting teamwork that produces positive results
•
Sharing best practices that can be replicated to improve student learning
•
Helping a Colleague
•
Playing a key role in the execution of a critical initiative
Exemplary Professionalism
•
Presenting at a conference
o
Regional
o
State
o
National
•
Being published in a professional educational journal
•
Publishing a book related to Early Childhood, Primary, Secondary, or Special Education
•
Developing a creative solution that eliminated unnecessary expenses or improved productivity
and efficiency
•
Achieving service excellence in spite of barriers/bureaucracy
•
Serving in a volunteer leadership role in a regional, state, or national organization related to
education
•
Securing a government or a competitive grant excluding the District 95 Foundation
Considerations/Questions
 Awards will be $500/$750/$1000 as determined by the committee
 Taxes and TRS must be assessed for these monetary awards
 Incentive awards will be announced at the monthly Board Meetings
 Perception of the community about using tax payer $ for this program?
 Up to five (5) awards may be granted per month
 Repeat nominees- can the same person receive it more than once; if so, how often? Only once
per year
 System to avoid it becoming an “it’s our turn” kind of thing? HR Dir and Superintendent will
need to police.
 Awards will be considered incentive payments and will not be included as a portion of base
salary when considering subsequent raises
 These awards are for specific above and beyond actions and are not intended to be lifetime
service to the district awards for retiring staff.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Dr. Michael Egan, Superintendent
January 14, 2016
Policy – First Reading
The Policy Review Committee and the IASB have proposed the following revisions and
additions to current policies:
Policies for consideration by the Board at first reading
2:100
2:150
2:200
4:180
5:90
5:100
6:160
6:270
6:280
6:340
7:50
7:100
7:130
7:140
7:300
7:340
8:30
Board Member Conflict of Interest
Committees
Types of Board of Education Meetings
Pandemic Preparedness
Abused and Neglected Child Reporting
Staff Development Program
English Language Learners
Guidance and Counseling Program
Grading and Promotion
Student Testing and Assessment
School Admissions and Student Transfers To and From Non-District Schools
Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
Student Rights and Responsibilities
Search and Seizure
Extracurricular Athletics
Student Records
Visitors to and Conduct on School Property
Attached are copies of the current policy which contain the suggested changes. The markups,
shown in red, contain strikethrough which suggests deleting the language, and underlining which
suggests adding the language. If approved at first read, the above noted changes and revisions to
current policy will come for second read and adoption on January 28, 2016.
Community Unit School District 95
2:100
Page 1 of 1
Board of Education
Board Member Conflict of Interest
No School Board member shall have a beneficial interest directly or indirectly in any contract,
work, or business of the District unless permitted by State law.
Board members must annually file a Statement of Economic Interests as required by the Illinois
Governmental Ethics Act. Each School Board member is responsible for filing the statement
with the county clerk of the county in which the District’s main office is located by May 1.
LEGAL REF.:
5 ILCS 420/4A-101, 420/4A-105, 420/4A-106, 420/4A-107.
50 ILCS 105/3.
105 ILCS 5/10-9.
CROSS REF.:
2:105 (Ethics and Gift Ban), 5:120 (Ethics and Conduct)
Adopted:
Community Unit School District 95
2:150
Page 1 of 2
Board of Education
Committees
The School Board may establish committees to assist with the Board’s governance function
and, in some situations, to comply with State law requirements. These committees are known as
Board committees and report directly to the Board. Committee members may include both
Board members and non-Board members depending on the committee’s purpose. The Board
President makes all Board committee appointments unless specifically stated otherwise. Board
committee meetings shall comply with the Open Meetings Act. A Board committee may not
take final action on behalf of the Board – it may only make recommendations to the Board.
Special Board Committees
A special committee may be created for specific purposes or to investigate special issues. A
special committee is automatically dissolved after presenting its final report to the Board or
at the Board’s discretion.
Standing Board Committees
A standing committee is created for an indefinite term although its members will fluctuate.
Standing committees are:
1. Board Policy Committee. This committee researches policy issues, and provides
information and recommendations to the Board.
2. Board Audit Committee. The Board of Education Audit Committee shall be composed
of two Board members and the District’s auditor. The purpose of the committee shall be
to review the annual audit and management letter and report their findings to the full
Board of Education.
3. Parent-Teacher Advisory/Behavioral Interventions Committee. This committee assists
the development of student discipline policy and procedure and provides information
and recommendations to the Board. Its members are parents/guardians and teachers, and
may include persons whose expertise or experience is needed. The committee reviews
such issues as administering medication in the schools, reciprocal reporting between the
School District and local law enforcement agencies regarding criminal offenses
committed by students, student discipline, disruptive classroom behavior, school bus
safety procedures, and the dissemination of student conduct information. This
committee also develops and monitors procedures for using behavioral interventions in
accordance with Board policy 7:230, Misconduct by Students with Disabilities, and
provides information and recommendations to the Board. At the Board President’s
discretion, the Parent-Teacher Advisory Committee shall perform the duties assigned to
the Behavioral Interventions Committee.
Superintendent Committees
The Superintendent creates committees as deemed necessary and makes all appointments.
Superintendent committees report to the Superintendent.
Nothing in this policy limits the authority of the Superintendent or designee to create and use
committees that report to him or her or to other staff members.
Adopted:
October 24.2013
Community Unit School District 95
LEGAL REF.:
CROSS REF.:
Adopted:
2:150
Page 2 of 2
5 ILCS 120./1 et seq.
105 ILCS 5/10-20.14 and 10/1 et seq5/14-8.05..
23 Ill. Admin. Code Part 226.
2:110 (Qualifications, Term, and Duties of Board Officers), 2:200
(Types of School Board Meetings), 2:240 (Board Policy
Development), 7:190 (Student Discipline), 7:230 (Misconduct by
Students with Disabilities)
October 24.2013
Community Unit School District 95
2:200
Page 1 of 3
Board of Education
Types of Board of Education Meetings
General
For all meetings of the Board of Education and its committees, the Superintendent or designee
shall satisfy all notice and posting requirements contained herein, as well in as the Open
Meetings Act. This shall include mailing meeting notifications to news media that have
officially requested them, and to others as approved by the Board. Board policy 2:220, Board of
Education Meeting Procedure, governs meeting quorum requirements.
The Superintendent is designated on behalf of the Board and each Board committee to receive
the training on compliance with the Open Meetings Act that is required by Section 1.05(a) of
that Act. The Superintendent may identify other employees to receive the training. In addition,
Each each Board member must complete a course of training on the Open Meetings Act as
required by Section 1.05(b) or (c) of that Act.
Regular Meetings
The Board of Education announces the time and place for its regular meetings at the
beginning of each fiscal year. The Superintendent shall prepare and make available the calendar
of regular Board of Education meetings. The regular meeting calendar may be changed with 10
days' notice in accordance with State law.
A meeting agenda shall be posted at the District’s main office and at the location where the
meeting is to be held, at least 48 hours before the meeting.
Closed Meetings
The Board of Education and Board of Education committees may meet in a closed
meeting to consider the following subjects:
1. The appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1).
2. Collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees. 5 ILCS 120/2(c)(2).
3. The selection of a person to fill a public office, as defined in the Open Meetings
Act, including a vacancy in a public office, when the public body is given power to
appoint under law or ordinance, or the discipline, performance or removal of the
occupant of a public office, when the public body is given power to remove the
occupant under law or ordinance. 5 ILCS 120/2(c)(3).
4. Evidence or testimony presented in open hearing, or in closed hearing where
specifically authorized by law, to a quasi-adjudicative body, as defined in the Open
Meetings Act, provided that the body prepares and makes available for public inspection
a written decision setting forth its determinative reasoning. 5 ILCS 120/2(c)(4).
5. The purchase or lease of real property for the use of the public body, including meetings
held for the purpose of discussing whether a particular parcel should be acquired. 5
Adopted:
November 20, 2014
Community Unit School District 95
2:200
Page 2 of 3
ILCS 120/2(c)(5).
6. The setting of a price for sale or lease of property owned by the public body.
5 ILCS 120/2(c)(6).
7. The sale or purchase of securities, investments, or investment contracts. 5 ILCS
120/2(c)(7).
8. Security procedures, school building safety and security, and the use of personnel and
equipment to respond to an actual, a threatened, or a reasonable potential danger to the
safety of employees, students, staff, the public, or public property. 5 ILCS 120/2(c)(8),
amended by P.A. 99-235,eff. 1-1-16.
9. Student disciplinary cases. 5 ILCS 120/2(c)(9).
10. The placement of individual students in special education programs and other matters
relating to individual students. 5 ILCS 120/2(c)(10).
11. Litigation, when an action against, affecting or on behalf of the particular public body
has been filed and is pending before a court or administrative tribunal, or when the
public body finds that an action is probable or imminent, in which case the basis for the
finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS
120/2(c)(11).
12. The establishment of reserves or settlement of claims as provided in the Local
Government and Governmental Employees Tort Immunity Act, if otherwise the
disposition of a claim or potential claim might be prejudiced, or the review or discussion
of claims, loss or risk management information, records, data, advice or
communications from or with respect to any insurer of the public body or any
intergovernmental risk management association or self insurance pool of which the
public body is a member. 5 ILCS 120/2(c)(12).
13. Self-evaluation, practices and procedures, or professional ethics, when meeting with a
representative of a statewide association of which the public body is a member. 5
ILCS 120/2(c)(16).
14. Discussion of minutes of meetings lawfully closed under the Open Meetings Act,
whether for purposes of approval by the body of the minutes or semi-annual review
of the minutes as mandated by Section 2.06. 5 ILCS 120/2(c)(21).
15. Meetings between internal or external auditors and governmental audit committees,
finance committees, and their equivalents, when the discussion involves internal control
weaknesses, identification of potential fraud risk areas, known or suspected frauds, and
fraud interviews conducted in accordance with generally accepted auditing standards of
the United States of America. 5 ILCS 120/2(c)(29).
The Board may hold a closed meeting, or close a portion of a meeting, by a majority vote
of a quorum, taken at an open meeting. The vote of each Board of Education member
present, and the reason for the closed meeting, will be publicly disclosed at the time of the
meeting and clearly stated in the motion and the meeting minutes.
A single motion calling for a series of closed meetings may be adopted when such meetings will
involve the same particular matters and are scheduled to be held within 3 months of the vote.
No final Board of Education action will be taken at a closed meeting.
Adopted:
November 20, 2014
Community Unit School District 95
2:200
Page 3 of 3
Reconvened or Rescheduled Meetings
A meeting may be rescheduled or reconvened. Public notice of a rescheduled or reconvened
meeting shall be given in the same manner as that for a special meeting, except that no
public notice is required when the original meeting is open to the public and (1) is to be
reconvened within 24 hours, or (2) an announcement of the time and place of the reconvened
meeting was made at the original meeting and there is no change in the agenda.
Special Meetings
Special meetings may be called by the President or by any 3 members of the Board of Education
by giving notice thereof, in writing, stating the time, place, and purpose of the meeting to
remaining Board members by mail at least 48 hours before the meeting, or by personal service at
least 24 hours before the meeting.
Public notice of a special meeting is given by posting a notice at the District’s main office at
least 48 hours before the meeting and by notifying the news media that have filed a written
request for notice. A meeting agenda shall accompany the notice.
All matters discussed by the Board of Education at any special meeting must be related to a
subject on the meeting agenda.
Emergency Meetings
Public notice of emergency meetings shall be given as soon as practicable, but in any event,
before the meeting to news media that have filed a written request for notice.
Posting on the District Website
In addition to the other notices specified in this policy, the Superintendent or designee shall post
the following on the District website: (1) the annual schedule of regular meetings; which shall
remain posted until the Board approves a new schedule of regular meetings; (2) a public notice
of all Board meetings; and (3) the agenda for each meeting which shall remain posted until the
meeting is concluded.
LEGAL REF.:
5 ILCS 120/, Open Meetings Act.
5 ILCS 140/, Freedom of Information Act.
105 ILCS 5/10-6 and 5/10-16.
CROSS REF.:
2:110 (Qualifications Term, and Duties of Board Officers), 2:120 (Board
Member Development), 2:210 (Organizational Board of Education
Meetings), 2:220 (Board of Education Meeting Procedure), 2:230 (Public
Participation at Board of Education Meetings and Petitions to the Board),
6:235 (Access to Electronic Networks).
Adopted:
November 20, 2014
Community Unit School District 95
4:180
Page 1 of 1
Operational Services
Pandemic Preparedness
The Board of Education recognizes that the District will play an essential role along with the local
health department and emergency management agencies in protecting the public’s health and
safety if an influenza pandemic occurs. A pandemic influenza is a worldwide outbreak of a virus
for which there is little or no natural immunity and no vaccine; it spreads quickly to people who
have not been previously exposed to the new virus.
To prepare the District community for a pandemic, the Superintendent or designee shall: (1) learn
and understand the roles that the federal, State, and local government would play in an epidemic;
(2) form a pandemic planning team consisting of appropriate District personnel and community
members to identify priorities and oversee the development and implementation of a
comprehensive pandemic influenza school action plan; and (3) build awareness of the final plan
among staff, students, and community.
Emergency School Closing
In the case of a pandemic, any decision for an emergency school closing will be made by the
Superintendent in consultation with and, if necessary, at the direction of the District’s local health
department, emergency management agencies, and Regional Office of Education.
LEGAL REF.:
105 ILCS 5/10-16.7 and 5/10-20.5
Ill. Dept. of Public Health Act (Part 1), 20 ILCS 2305/2(b).
Ill. Emergency Management Agency Act, 20 ILCS 3305.
Ill. Educational Labor Relations Act, ILCS 5/.
CROSS REF.:
1:20 (District Organization, Operations, and Cooperative Agreements), 2:20
(Powers and Duties of the Board of Education; Indemnification), 4:170
(Safety), 7:90 (Release During School Hours) 8:100 (Relations with Other
Organizations and Agencies)
Adopted:
Community Unit School District 95
5:90
Page 1 of 2
General Personnel
Abused and Neglected Child Reporting
Any District employee who suspects or receives knowledge that a student may be an abused or
neglected child or, for a student aged 18 through 21, an abused or neglected individual with a
disability, shall: (1) immediately report or cause a report to be made to the Illinois
Department of Children and Family Services (DCFS) on its Child Abuse Hotline 800/25ABUSE or 217/524-2606, and (2) follow directions given by DCFS concerning filing a written
report within 48 hours with the nearest DCFS field office. The employee shall also promptly
notify the Superintendent or Building Principal that a report has been made.
Any District employee who discovers child pornography on electronic and information
technology equipment shall immediately report it to local law enforcement, the National Center
for Missing and Exploited Children’s CyberTipline 800/843-5678, or online at
www.cybertipline.com. The Superintendent or Building Principal shall also be promptly
notified of the discovery and that a report has been made.
“Hazing” occurs when a person knowingly requires a student or other person to perform an
act, which is not sanctioned or authorized by the school district, where the act is
performed for the purpose of being inducted or initiated into a club, athletic team, group or
organization associated with the school district.
Any District employee or volunteer coach who personally observes any act of “hazing” which
results in bodily harm to a student or other person must immediately report that act to the
Building Principal, Superintendent, or designee who will investigate and take appropriate action.
If the hazing results in death or great bodily harm, the employee must first immediately make the
report to law enforcement and then immediately after to the Superintendent or Building
Principal. If the act of hazing is personally observed by a District employee and the
circumstances of the hazing act lead the employee to have reasonable cause to believe a child
known to him/her in their professional or official capacity may be an abused child, the
employee shall also immediately report or cause a report to be made to the Department of
Children and Family Services.
Abused and Neglected Child Reporting Act (ANCRA), School Code, and Erin’s Law
Training
The Superintendent or designee shall provide staff development opportunities for District
employees in the detection, reporting, and prevention of child abuse and neglect.
All District employees shall:
1. Before beginning employment, sign the Acknowledgement of Mandated Reporter Status
form provided by DCFS. The Superintendent or designee shall ensure that the signed
forms are retained.
2. Complete mandated reporter training as required by law within one year of initial
employment and at least every 5 years after that date.
The Superintendent will encourage all District educators to complete continuing professional
development that addresses the traits and identifiers that may be evident in students who are
victims of child sexual abuse, including recognizing and reporting child sexual abuse and
Adopted:
January 30, 2014
Community Unit School District 95
5:90
Page 2 of 2
providing appropriate follow-up and care for abused students as they return to the classroom
setting.
Special Superintendent Responsibilities
The Superintendent shall execute the requirements in Board policy 5:150, Personnel Records,
whenever another school district requests a reference concerning an applicant who is or
was a District employee and was the subject of a report made by a District employee to DCFS.
The Superintendent shall notify the State Superintendent and the Regional Superintendent in
writing when he or she has reasonable cause to believe that a certificate license holder was
dismissed or resigned from the District as a result of an act that made a child an abused or
neglected child. The Superintendent must make the report within 30 days of the dismissal or
resignation and mail a copy of the notification to the certificate license holder.
Special School Board Member Responsibilities
Each individual Board member must, if an allegation is raised to the member during an
open or closed Board meeting that a student is an abused child as defined in the Act, direct
or cause the Board to direct the Superintendent or other equivalent school administrator to
comply with the Act’s requirements concerning the reporting of child abuse.
LEGAL REF.:
105 ILCS 5/10-21.9
20 ILCS 1305-1-1-et seq.
20 ILCS 2435/.
325 ILCS 5/.
720 ILCS 5/12C-50.1.
CROSS REF.:
2:20 (Powers and Duties of the School Board; Indemnification), 5:20
(Workplace Harassment Prohibited), 5:100 (Staff Development Program),
5:120 (Ethics and Conduct), 5:150 (Personnel Records), 6:120 (Education
of Children with Disabilities), 6:250 (Community Resource Persons and
Volunteers), 7:20 (Harassment of Students Prohibited), 7:150 (Agency
and Police Interviews)
Adopted:
January 30, 2014
Community Unit School District 95
5:100
Page 1 of 3
General Personnel
Staff Development Program
The Superintendent or designee shall implement a staff development program. The goal of such
program shall be to update and improve the skills and knowledge of staff members in
order to achieve and maintain a high level of job performance and satisfaction. Additionally,
the development program for certified licensed staff members shall be designed to correlate
with the School Improvement Plan so that student learning objectives meet or exceed goals
established by the District and State.
The staff development program shall provide, at a minimum, at least once every 2 years, the inservice training of certified licensed school personnel and administrators on current best
practices regarding the identification and treatment of attention deficit disorder and attention
deficit hyperactivity disorder, the application of non-aversive behavioral interventions in the
school environment, and the use of psychotropic or psychostimulant medication for school age
children.
The staff development program shall provide, at a minimum, once every 2 years, the in-service
training of all District staff on educator ethics, teacher-student conduct, and school employeestudent conduct.
In addition, the staff development program shall include the following:
1. At least, once every 2 years, training of all District staff by a person with expertise on
anaphylactic reactions and management.
2. At least every 2 years, an in-service to train school personnel, at a minimum, to
understand, provide information and referrals, and address issues pertaining to youth
who are parents, expectant parents, or victims of domestic or sexual violence.
3. Training that, at a minimum, provides District staff with a basic knowledge of matters
relating to acquired immunodeficiency syndrome (AIDS) and the availability of
appropriate sources of counseling and referral.
4. Training for school personnel who work with students in grades 7 through 12 to identify
the warning signs of mental illness and suicidal behavior in adolescents and teens along
with appropriate intervention and referral techniques.
5. Abused and Neglected Child Reporting Act (ANCRA), School Code, and Erin’s Law
Training as follows:
a. Staff development for local school site personnel who work with students
in grades kindergarten through 8, in the detection, reporting, and prevention of
child abuse and neglect (see policy 5:90, Abused and Neglected Child
Reporting).
b. Within one year of employment, each staff member must complete mandated
reporter training from a provider or agency with expertise in recognizing
and reporting child abuse. Mandated reporter training must be completed
again at least every 5 years (see policy 5:90, Abused and Neglected Child
Reporting).
c. Informing educators about the recommendation in the Erin’s Law
Adopted:
January 30, 2014
Community Unit School District 95
5:100
Page 2 of 3
Taskforce Report requesting them to attend continuing professional
development programs that address the prevention and identification of child
sexual abuse (see policy 5:90, Abused and Neglected Child Reporting).
6. Education for staff instructing students in grades 7 through 12, concerning teen dating
violence as recommended by the District’s Nondiscrimination Coordinator, Building
Principal, Assistant Building Principal, Dean of Students or Complaint Manager.
7. Ongoing professional development for teachers, administrators, school resource officers,
and staff regarding the adverse consequences of school exclusion and justice-system
involvement, effective classroom management strategies, culturally responsive
discipline, and developmentally appropriate disciplinary methods that promote positive
and healthy school climates.
8. Annual continuing education and/or training opportunities (professional standards) for
school nutrition program directors, managers, and staff. Each school food authority’s
director shall document compliance with this requirement by the end of each school year
and maintain documentation for a three year period.
9. All high school coaching personnel, including the head and assistant coaches, and
athletic directors must obtain online concussion certification by completing online
concussion awareness training in accordance with 105 ILCS 25/1.15. Coaching
personnel and athletic directors hired before 8-18-2014 must be certified by 8-19-2015;
if hired on or after 8-19-2014, they must be certified before their position’s start date.
7.10. The following individuals must complete concussion training as specified in the Youth
Sports Concussion Safety Act: coaches and assistant coaches (whether volunteer or
employee) of an interscholastic athletic activity; nurses serving on the Concussion
Oversight Team, athletic trainers; game officials of an interscholastic athletic activity ;
and physicians serving on the Concussion Oversight Team. Individuals covered by this
training mandate must initially complete the training by 9-1-2016.
An opportunity shall be provided for all staff members to acquire, develop, and maintain the
knowledge and skills necessary to properly administer life-saving techniques and first aid,
including the Heimlich maneuver, cardiopulmonary , and the of an automatic external
defibrillator, in accordance with a nationally recognized certifying organization. Physical fitness
facilities’ staff must be trained in cardiopulmonary resuscitation and use of an automatic external
defibrillator.
The Superintendent shall develop protocols for administering youth suicide awareness and
prevention education to staff consistent with Board policy 7:290, Suicide and Depression
Awareness and Prevention.
Adopted:
January 30, 2014
Community Unit School District 95
5:100
Page 3 of 3
LEGAL REF.:
105 ILCS 5/2-3.6062, 5/10-22.6(c-5), 5/10-22.39, 5/22-80(h), 5/10-23.12,
5/24-5, and 25/1.15 and 110/3.
325 ILCS 5/4, Abused and Neglected Child Reporting Act.
745 ILCS 49/1. Good Samaritan Act.
7 C.F.R Part 210.
23 Ill.Admin.Code Part 525.
CROSS REF.:
3:40 (Superintendent), 3:50 (Administrative Personnel Other Than the
Superintendent), 4:160 (Environmental Quality of Buildings and Grounds),
5:20 (Workplace Harassment Prohibited), 5:90 (Abused and Neglected
Child Reporting), 5:120 (Ethics and Conduct), 5:250 (Leaves of Absence),
6:15 (School Accountability), 6:20 (School Year Calendar and Day),
6:160 (English Language Learners), 7:20 (Harassment of Students
Prohibited), 7:180 (Prevent of and Response to Bullying, Intimidation, and
Harassment), 7:185 (Teen Dating Violence Prohibited), 7:285 (Food
Allergy Management Program), 7:290 (Suicide and Depression Awareness
and Prevention Program), 7:305 (Student Athlete Concussions and Head
Injuries)
ADMIN PROC.: 4:60-AP1 (Environmental Quality of Buildings and Grounds), 4:170-AP6
(Plan for Responding to a Medical Emergency at an Indoor Physical Fitness
FacilityMedical Emergency Early Response Plan for Automated External
Defibrillators AED), 5:100- AP1 (Staff Development Program), 5:150-AP1
(Personnel Records), 6:120-AP4 (Care of Students with Diabetes), 7:250AP1 (Measures to Control the Spread of Head Lice at School)
Adopted:
January 30, 2014
Community Unit School District 95
6:160
Page 1 of 1
Instruction
English Language Learners
The District offers opportunities for resident English Language Learners to develop high levels of
academic attainment in English and to meet the same academic content and student academic
achievement standards that all children are expected to attain. The Superintendent or designee
shall develop and maintain a program for English Language Learners that will:
1. Assist all English Language Learners to achieve English proficiency, facilitate effective
communication in English, and encourage their full participation in school activities and
programs as well as promote participation by the parents/guardians of English Language
Learners.
2. Appropriately identify students with limited English proficiency.
3. Comply with State law regarding the Transitional Bilingual Educational Program or
Transitional Program of Instruction, whichever is applicable.
4. Comply with any applicable State and federal requirements for the receipt of grant money
for English Language Learners and programs to serve them.
5. Determine the appropriate instructional program and environment for English Language
Learners.
6. Annually assess the English proficiency of English Language Learners and monitor their
progress in order to determine their readiness for a mainstream classroom environment.
7. Include English Language Learners, to the extent required by State and federal law, in the
District’s student assessment program to measure their achievement in reading/language
arts and mathematics.
8. Provide information to the parents/guardians of English Language Learners about: (a) the
reasons for their child’s identification, (b) their child’s level of English proficiency, (c)
the method of instruction to be used, (d) how the program will meet their child’s needs,
(e) specific exit requirements of the program, (f) how the program will meet their child’s
individualized education program, if applicable, and (g) information on parent/guardian
rights. Parents/guardians will be regularly apprised of their child’s progress and
involvement will be encouraged.
Parent Involvement
Parents/guardians of English Language Learners will be: (1) given an opportunity to provide
input to the program, and (2) provided notification regarding their child’s placement in, and
information about, the District’s English Language Learners programs.
LEGAL REF.:
20 U.S.C. §§6312-6319 and 6801.
34 C.F.R. Part 200.
105 ILCS 5/14C-1 et seq.
23 Ill.Admin.Code Part 228.
CROSS REF.:
6:15 (School Accountability), 6:170 (Title I Programs), 6:340 (Student
Testing and Assessment Program)
Adopted:
April 24, 2014
Community Unit School District 95
6:270
Page 1 of 1
Instruction
Guidance and Counseling Program
The School District provides a guidance and counseling program for students. The
Superintendent or designee shall direct the District’s guidance program. S c h o o l counseling
services, as described by State law, may be performed by a qualified guidance specialist or any
certificated staff member.
Each staff member is responsible for effectively guiding students under his/her supervision in
order to provide early identification of intellectual, emotional, social, or physical needs,
diagnosis of any learning disabilities, and development of educational potential. The District's
counselors shall offer counseling to those students who require additional assistance.
The guidance program will assist students to identify career options consistent with their
abilities, interests, and personal values. Students shall be encouraged to seek the help of
counselors to develop specific curriculum goals that conform to the student's career
objectives. High school juniors and seniors will have the opportunity to receive career-oriented
information. Representatives from colleges and universities, occupational training institutions
and career- oriented recruiters, including the military, may be given access to the school campus
in order to provide students and parents/guardians with information.
LEGAL REF.:
CROSS REF.:
ADMIN. PROC.:
Adopted:
105 ILCS 5/10-22.24a and 5/10-22.24b.
23 Ill.Admin.Code §§1.420(q).
6:50 (School Wellness), 6:65 (Student Social and Emotional
Development), 6:110 (Programs for Students At Risk of Academic
Failure and/or Dropping Out of School and Graduation Incentives
Program), 6:120 (Education of Children with Disabilities), 6:130
(Program for the Gifted), 7:100 (Health and Dental Examinations,
Immunizations, and Exclusion of StudentsHealth, Eye, and Dental
Examinations; Immunizations; and Exclusion of Students), 7:250
(Student Support Services), 7:290 (Suicide and Depression Awareness
and Prevention).
7:340-AP1 (School Student Records), 7:340-AP1, E1 (Notice to
Parents/Guardians and Students of Their Rights Concerning a
Student’s School Records), 7:340-AP1, E3 (Letter to Parents
Concerning Military Recruiters and Postsecondary Institutions
Receiving Student Directory Information)
November 15, 2012
Community Unit School District 95
6:280
Page 1 of 1
Instruction
Grading and Promotion
The administration and professional staff shall establish a system of grading and reporting
academic achievement to students and their parents and guardians. The system shall also
determine when promotion and graduation requirements are met. The decision to promote a
student to the next grade level shall be based on successful completion of the curriculum,
attendance, and performance on Illinois Partnership for Assessment of Readiness for College and
Careers (PARCC) and/or other assessments. A student shall not be promoted solely based upon
age or any other social reason not related to academic performance. The administration shall
determine remedial assistance for a student who is not promoted.
Every teacher shall maintain an evaluation record for each student in the teacher's classroom. The
final grade assigned by the teacher cannot be changed by a District administrator without
notifying the teacher. Reasons for changing a student's final grade include:
•
•
•
•
•
A miscalculation of test scores;
A technical error in assigning a particular grade or score;
The teacher agrees to allow the student to do extra work that may impact the
grade;
An inappropriate grading system used to determine the grade; or
An inappropriate grade based on an appropriate grading system.
Should a grade change be made, the administrator making the change must sign the
changed record.
LEGAL REF.:
105 ILCS 5/2-3.64a-5, 5/10-20.9a, 5/10-21.8, and 5/27-27.
CROSS REF.:
6:110 (Programs for Students At Risk of Academic Failure and/or
Dropping Out of School and Graduation Incentives Program), 6:300
(Graduation Requirements), 6:340 (Student Testing and Assessment
Program), 7:50 (School Admissions and Student Transfers To and
From Non-District Schools)
Adopted:
Community Unit School District 95
6:340
Page 1 of 1
Instruction
Student Testing and Assessment Program
The District student assessment program provides information for determining individual student
achievement, student learning progress, and instructional needs; curriculum and instruction effectiveness;
and school performance measured against District student learning objectives and statewide standards.
The Superintendent or designee shall manage the student assessment program that, at a minimum:
1. Administers the State assessment system, known as Partnership for Assessment of
Readiness for College and Careers (PRCC), to all students and/or any other appropriate
assessment methods and instruments, including norm and criterion-referenced achievement
tests, aptitude tests, proficiency tests, and teacher-developed tests.
2. Informs students of the timelines and procedures applicable to their participation in every
State assessment.
3. Provides each student’s parents/guardians with the results or scores of each State assessment.
See policy 6:280, Grading and Promotion.
4. Utilizes professional testing practices.
Overall student assessment data on tests required by State law will be aggregated by the District and
reported, along with other information, on the District's annual report card. Board policy 7:340,
Student Records, and its implementing procedures govern record keeping and access issues.
LEGAL REF.:
Family Educational Rights and Privacy Act. 20U.S.C. §1232g.
105 ILCS 5/2-3.63a-5, 5/2-3.64, 5/10-17a, and 5/27-1.
CROSS REF.:
6:15 (School Accountability), 6:280 (Grading and Promotion), 7:340 (Student
Records)
Adopted:
Community Unit School District 95
7:50
Page 1 of 3
Students
School Admissions and Student Transfers To and From Non-District Schools
Age
To be eligible for admission to kindergarten, a child must be 5 years old on or before September
1 of that school term. A child entering first grade must be 6 years of age on or before September
1 of that school term. Based on the District’s assessment of the child’s readiness, a child will
be allowed to attend first grade if he or she attended a non-public preschool, continued his or her
education at the school through kindergarten, was taught in kindergarten by an appropriately
certified licensed teacher (ISBE certification) and will be 6 years old on or before December 31.
A child with exceptional needs who qualifies for special education services is eligible for
admission at 3 years of age.
Parent(s)/guardian(s) may request early admission for a child. The Superintendent or designee
shall assess the child’s readiness to attend school and make the decision accordingly.
Admission Procedure
All students must register for school each year on the dates and at the place designated
by the Superintendent. Parents/guardians of students enrolling in the District for the first time
must present:
1. A certified copy of the student’s birth certificate. If a birth certificate is not presented,
the Superintendent or designee shall notify in writing the person enrolling the student
that within30 days he or she must provide a certified copy of the student’s birth
certificate. A student will be enrolled without a birth certificate. When a certified copy
of the birth certificate is presented, the school shall promptly make a copy of the
certified copy for its records, place the copy in the student’s temporary record, and
return the original to the person enrolling the child. If a person enrolling a student fails
to provide a certified copy of the student’s birth certificate, the Superintendent or
designee shall immediately notify the local law enforcement agency, and shall also
notify the person enrolling the student in writing that, unless he or she complies
within 10 days, the case will be referred to the local law enforcement authority for
investigation. If compliance is not obtained within that 10 day period, the
Superintendent or designee shall so refer the case. The Superintendent or designee shall
immediately report to the local law enforcement authority any material received
pursuant to this paragraph that appears inaccurate or suspicious in form or content.
2. Proof of residence, as required by Board policy 7:60, Residence.
3. Proof of disease immunization or detection and the required physical examination, as
required by State law and Board policy 7:100, Health, Eye, and Dental Examinations;
Immunizations, and Exclusion of Students.
The individual enrolling a student shall be given the opportunity to voluntarily state whether the
student has a parent or guardian who is a member of a branch of the U.S. Armed Forces and
who is either deployed to active duty or expects to be deployed to active duty during the school
year. Students who are children of active duty military personnel transferring will be allowed to
enter: (a) the same grade level in which they studied at the school from which they transferred, if
the transfer occurs during the District’s school year, or (b) the grade level following the last
grade completed.
Adopted:
February 26, 2015
Community Unit School District 95
7:50
Page 2 of 3
Homeless Children
Any homeless child shall be immediately admitted, even if the child or child’s parent/guardian is
unable to produce records normally required for enrollment. Board policy 6:140, Education of
Homeless Children, and its implementing administrative procedures, govern the enrollment of
homeless children.
Students Transfers To and From Non-District Schools
A student may transfer into or out of the District according to State law and procedures
developed by the Superintendent or designee. A student seeking to transfer into the District
must serve the entire term of any suspension or expulsion, imposed for any reason by any public
or private school, in this or any other state, before being admitted into the School District.
Foreign Students
The District accepts foreign exchange students with a J-1 visa and who reside within the District
as participants in an exchange program sponsored by organizations screened by administration.
Exchange students on a J-1 visa are not required to pay tuition.
Privately sponsored exchange students on an F-1 visa may be enrolled if an adult resident of the
District has temporary guardianship and the student lives in the home of that guardian.
Exchange students on an F-1 visa are required to pay tuition at the established District rate. F1 visa student admission is limited to high schools and attendance may not exceed 12 months.
The Board may limit the number of exchange students admitted in any given year. Exchange
students must comply with District immunization requirements. Once admitted, exchange
students become subject to all District policies and regulations governing students.
Re-enrollment
Re-enrollment shall be denied to any individual 19 years of age or above who has dropped
out of school and who could not earn sufficient credits during the normal school year(s) to
graduate before his or her 21st birthday. However, at the Superintendent’s or designee’s
discretion and depending on program availability, the individual may be enrolled in a graduation
incentives program established under 105 ILCS 5/26-16 or an alternative learning opportunities
program established under 105 ILCS 5/13B-1 (see 6:110, Programs for Students at Risk of
Academic Failure and/or Dropping Out of School and Graduation Incentives Program).
Before being denied re-enrollment, the District will offer the individual due process as
required in cases of expulsion under policy 7:210, Expulsion Procedures. A person denied reenrollment will be offered counseling and be directed to alternative educational programs,
including adult education programs that lead to graduation or receipt of a GED diploma.
This section does not apply to students eligible for special education under the Individuals
with Disabilities Education Improvement Act or accommodation plans under the Rehabilitation
Act, Section 504.
Adopted:
February 26, 2015
Community Unit School District 95
LEGAL REF.:
CROSS REF.:
Adopted:
7:50
Page 3 of 3
McKinney Homeless Assistance Act, 42 U.S.C. §11431 et seq.
Family Educational Rights and Privacy Act, 20 U.S.C. §1232.
Illegal Immigrant and Immigrant Responsibility Act of 1996, 8 U.S.C. §1101.
Individuals with Disabilities Education Improvement Act, 20 U.S.C. §1400 et seq.
Rehabilitation Act, Section 504, 29 U.S.C. §794.
105 ILCS 5/2-3.13a, 5/10-20.12, 5/10-22.5a, 5/14-1.02, 5/14-1.03a, 5/26-1,
5/26-2, 5/27-8.1, 10/8.1, 45/, and 70/.
325 ILCS 50/ and 55/.
410 ILCS 315/2e.
20 Ill.Admin.Code Part 1290, Missing Person Birth Records and School
Registration
23 Ill.Admin.Code Part 375, Student Records.
6:30 (Organization of Instruction), 6:110 (Programs for Students At Risk
of Academic Failure and/or Dropping out of School and Graduation
Incentives Program), 6:140 (Education of Homeless Children), 6:300
(Graduation Requirements), 6:310 (High School Credit for Non-District
Experiences; Course Substitutions; Re-Entering Students), 7:60
(Residence), 7:70 (Attendance and Truancy), 7:100 (Health, Eye, and
Dental Examinations; Immunizations; and Exclusion of Students), 7:340
(Student Records)
February 26, 2015
Community Unit School District 95
7:100
Page 1 of 3
Students
Health, Eye, and Dental Examinations; Immunizations; and Exclusion of Students
Required Health Examinations and Immunizations
A student’s parent(s)/guardian(s) shall present proof that the student received a health
examination with proof of the immunizations against, and screenings for, preventable
communicable diseases, as required by the Illinois Department of Public Health, within one
year prior to:
1. Entering kindergarten or the first grade;
2. Entering the sixth and ninth grades; and
3. Enrolling in an Illinois school, regardless of the student’s grade (including
nursery school, special education, Head Start programs operated by elementary or
secondary schools, and students transferring into Illinois from out-of-state or out-ofcountry).
Proof of immunization against meningococcal disease is required from students in grades 6 and 12,
beginning with the 2015-2016 school year.
As required by State law:
1. Health examinations must be performed by a physician licensed to practice
medicine in all of its branches, an advanced practice nurse who has a written
collaborative agreement with a collaborating physician authorizing the advanced
practice nurse to perform health examinations, or a physician assistant who has been
delegated the performance of health examinations by a supervising physician.
2. A diabetes screening must be included as a required part of each health
examination; diabetes testing is not required.
3. Before admission and in conjunction with required physical examinations,
parents/guardians of children between the ages of 6 monthsone and 6 seven years
must provide a statement from a physician that their child was “risk-assessed” or
screened for lead poisoning.
4. The Department of Public Health will provide all female students entering sixth
grade and their parents/guardians information about the link between human
papilloma virus (HPV) and cervical cancer and the availability of the HPV vaccine.
Unless an exemption or extension applies, the failure to comply with the above requirements by
October 15 of the current school year will result in the student’s exclusion from school until the
required health forms are presented to the District. New students who register after October 15
of the current school year, shall have 30 days following registration to comply with the health
examination and immunization regulations. If a medical reason prevents a student from
receiving a required immunization by October 15, the student must present, by October 15, an
immunization schedule and a statement of the medical reasons causing the delay. The schedule
and statement of medical reasons must be signed by the physician, advanced practice nurse,
physician assistant, or local health department responsible for administering the immunizations.
A student transferring from out-of-state who does not have the required proof of immunizations
Adopted:
December 18, 2014
Community Unit School District 95
7:100
Page 2 of 3
by October 15 may attend classes only if he or she has proof that an appointment for the required
vaccinations is scheduled with a party authorized to submit proof of the required vaccinations. If
the required proof of vaccination is not submitted within 30 days after the student is permitted to
attend classes, the student may no longer attend classes until proof of the vaccinations is properly
submitted.
Eye Examination
Parents/guardians are encouraged to have their children undergo an eye examination whenever
health examinations are required.
Parents/guardians of students entering kindergarten or an Illinois school for the first time
shall present proof before October 15 of the current school year that the student received an eye
examination within one year prior to entry of kindergarten or the school. A physician licensed
to practice medicine in all of its branches or a licensed optometrist must perform the required eye
examination.
If a student fails to present proof by October 15, the school may hold the student’s report card
until the student presents proof: (1) of a completed eye examination, or (2) that an eye
examination will take place within 60 days after October 15. The Superintendent or designee
shall ensure that parents/guardians are notified of this eye examination requirement in
compliance with the rules of the Department of Public Health. Schools shall not exclude a
student from attending school due to failure to obtain an eye examination.
Dental Examination
All children in kindergarten and the second and sixth grades must present proof of having been
examined by a licensed dentist before May 15 of the current school year in accordance with
rules adopted by the Illinois Department of Public Health.
If a child in the second or sixth grade fails to present proof by May 15, the school may hold
the child’s report card until the child presents proof: (1) of a completed dental examination, or (2)
that a dental examination will take place within 60 days after May 15. The Superintendent or
designee shall ensure that parents/guardians are notified of this dental examination
requirement at least 60 days before May 15 of each school year.
Exemptions
In accordance with rules adopted by the Illinois Department of Public Health (IDPH), a student
will be exempted from this policy’s requirements for:
1. Religious or medical grounds if the student’s parents/guardians present the IDPH’s
Certificate of Religious Exemption form to the Superintendent or designee. When
a signed statement explaining the objection;Certificate of Religious Exemption form
is presented, the Superintendent or designee shall immediately inform the
parents/guardians of exclusion procedures pursuant to Board policy 7:280,
Communicable and Chronic Infectious Disease and State rules if there is an outbreak
of one or more diseases from which the student is not protected.
2. Health examination or immunization requirements on medical grounds, if a
physician provides written verification;,
3. Eye examination requirement, if the student’s parents/guardians show an undue
burden or lack of access to a physician licensed to practice medicine in all of its
branches who provides eye examinations or a licensed optometrist; or.
4. Dental examination requirement, if the student’s parents/guardians show an undue
Adopted:
December 18, 2014
Community Unit School District 95
7:100
Page 3 of 3
burden or a lack of access to a dentist.
Homeless Child
Any homeless child shall be immediately admitted, even if the child or child’s parent/guardian is
unable to produce immunization and health records normally required for enrollment. School
Board policy 6:140, Education of Homeless Children, governs the enrollment of homeless
children.
LEGAL REF.:
McKinney Homeless Assistance Act, 42 U.S.C. §11431 et seq.
105 ILCS 5/27-8.1 and 45/1-20.
410 ILCS 45/7.1 and 315/2e.
23 Ill. Admin. Code § 1.530.
77 Ill.Admin.Code Part 665.
77 Ill.Admin.Code Part 690.
77 Ill.Admin.Code Part 695.
CROSS REF.:
6:30 (Organization of Instruction), 6:140 (Education of Homeless
Children), 6:180 (Extended Instructional Programs), 7:50 (School
Admissions and Student Transfers To and From Non-District Schools),
7:280 (Communicable and Chronic Infectious Disease)
Adopted:
December 18, 2014
Community Unit School District 95
7:130
Page 1 of 1
Students
Student Rights and Responsibilities
All students are entitled to enjoy the rights protected by the U. S. and Illinois Constitutions and
laws for persons of their age and maturity in a school setting. These rights include the right to
voluntarily engage in individually initiated, non-disruptive prayer that, consistent with the Free
Exercise and Establishment Clauses of the U. S. and Illinois Constitutions, is not sponsored,
promoted, or endorsed in any manner by the school or any school employee. Students should
exercise these rights reasonably and avoid violating the rights of others. Students who
violate the rights of others or violate District policies or rules will be subject to disciplinary
measures.
Students may, during the school day, during noninstructional time, voluntarily engage in
individually or collectively initiated, non-disruptive prayer or religious-based meetings that,
consistent with the Free Exercise and Establishment Clauses of the U.S. and Illinois
Constitutions, are not sponsored, promoted, or endorsed in any manner by the school or any
school employee. Noninstructional time means time set aside by a school before actual
classroom instruction begins or after actual classroom instruction ends.
LEGAL REF.:
CROSS REF.:
Adopted:
20 U.S.C. §7904.
105 ILCS 20/5.
Tinker v. Des Moines Independent School District, 89 S.Ct. 733 (1969).
7:140 (Search and Seizure), 7:150 (Agency and Police Interviews), 7:160
(Student Appearance), 7:190 (Student Discipline), 7:330 (Student Use of
Buildings-Equal Access),
October 25, 2012
Community Unit School District 95
7:140
Page 1 of 2
Students
Search and Seizure
In order to maintain order and security in District 95 schools, school authorities may inspect and
search places and areas such as lockers, desks, parking lots, and other school property and
equipment owned or controlled by District 95 without notice to or the consent of a student, as
well as students and their personal effects, without a search warrant. Such authority to conduct
searches shall extend to all certificated personnel and school liaison police officers.
School Property and Equipment as well as Personal Effects Left There by Students
School authorities may inspect and search school property and equipment owned or controlled by
the school (such as lockers, desks, and parking lots), as well as personal effects left there by a
student, without notice to or the consent of the student. Students have no reasonable expectation
of privacy in these places or areas or in their personal effects left there.
The Superintendent may request the assistance of law enforcement officials to conduct
inspections and searches of lockers, desks, parking lots, and other school property and equipment
for illegal drugs, weapons, or other illegal or dangerous substances or materials, including
searches conducted through the use of specially trained dogs.
Students
School authorities may search a student and/or the student’s personal effects in the student’s
possession (such as purses, wallets, knapsacks, book bags, lunch boxes, etc.) when there is a
reasonable ground for suspecting that the search will produce evidence the particular student has
violated or is violating either the law or the District’s student conduct rules. The search itself
must be conducted in a manner that is reasonably related to its objectives and not excessively
intrusive in light of the student’s age and sex, and the nature of the infraction.
When feasible, the search should be conducted as follows:
1.
Outside the view of others, including students;
2.
In the presence of a school administrator or witness; and
3.
By a certificated employee or liaison police officer of the same sex as the
student.
Immediately following a search, a written report shall be made by the school authority who
conducted the search, and given to the Superintendent. The student’s parent(s)/guardian(s) shall
be notified of the search as soon as possible.
Seizure of Property
If a search conducted pursuant to this policy produces evidence that the student has violated or is
violating either the law, or the District's policies or rules, such evidence may be seized and
impounded by school authorities, disciplinary action may be taken. When appropriate, such
evidence may be transferred law enforcement authorities.
Notification Regarding Student Accounts or Profiles on Social Networking Websites
State law requires the District toThe Superintendent or designee shall notify students and their
parents/guardians that of each of the following in accordance with the Right to Privacy in the
School Setting Act, 105 ILCS 75/;
Adopted:
April 23, 2014
Community Unit School District 95
7:140
Page 2 of 2
1. School officials may not request or require a student or his or her parent/guardian to
provide a password or other related account information to gain access to the student’s
account or profile on a social networking website. This request may be made only if there
is reasonable cause to believe that the student’s account contains evidence that he or she
violated a school disciplinary rule or Board policy.
1.2. School officials may conduct an investigation or require a student to cooperate in an
investigation if there is specific information about activity on the student’s account on a
social networking website that violates a school disciplinary rule or policy. In the course
of an investigation, the student may be required to share the content that is reported in
order to allow school officials to make a factual determination.
LEGAL REF.:
105 ILCS 5/10-20.14, 5 /10-22.6, and 5/10-22.10a.
Right to Privacy in the School Setting Act, 105 ILCS 75/.
Cornfield v. Consolidated High School Dist. No. 230, 991 F.2d 1316 (7th
Cir., (1993).
People v. Dilworth, 661 N.E.2d 310 (Ill., 1996),, cert. denied, 116 S.Ct.
1692 (1996).
People v. Pruitt, 662 N.E. 2d 540 (Ill.App.1, 1996), app. denied, 667
N.E. 2d 1061 (Ill.App.1, 1996).
T.L.O. v. New Jersey, 105 S.Ct. 733 (1985).
Vernonia School Dist. 47J v. Acton, 115 S.Ct. 2386 (1995).
Safford Unified School Dist. No. 1 v. Redding, 129 S. Ct. 2633 (2009).
CROSS REF.:
7:130 (Student Rights and Responsibilities), 7:150 (Agency and Police
Interviews), 7:190 (Student Discipline)
Adopted:
April 23, 2014
Community Unit School District 95
7:300
Page 1 of 1
Students
Extracurricular Athletics
Student participation in school-sponsored extracurricular athletic activities is contingent upon the
following:
1. The student must meet the academic criteria set forth in the Board policy on school
sponsored extracurricular activities6:190, Extracurricular and Co-Curricular Activities.
2. Written permission must be given by the parent(s)/guardian(s) of the student for the
student's participation, giving the District full waiver of responsibility of the risks
involved.
3. The student must present a current certificate of physical fitness issued by a licensed
physician, an advanced practice nurse, or a physician assistant who assures that the
student’s health status allows for active athletic competition. The Pre-Participation
Physical Examination Form, offered by the Illinois High School Association and the
Illinois Elementary School Association, is the preferred certificate of physical fitness.
4. The student must show proof of accident insurance coverage either by a policy purchased
through the District-approved insurance plan or a parent(s)/guardian(s) written statement
that the student is covered under a family insurance plan.
4.5. The student must agree to follow all conduct rules and the coaches’ instructions.
5.6. The student and his or her parent(s)/guardian(s) must (a) comply with the eligibility rules
of, and complete any forms required by, any sponsoring association (such as, the Illinois
Elementary School Association, the Illinois High School Association (IHSA) concerning
its performance-enhancing substance testing program, implemented in accordance with
State law, before the student may participate in an athletic competition sponsored or
sanctioned by IHSA, or the Southern Illinois Junior High School Athletic Association).
and (b) complete all forms required by the District including, without limitation, signing
an acknowledgment of receiving information about the Board’s concussion policy 7:305,
Student Athlete Concussions and Head Injuries.
The Superintendent or designee (1) is authorized to impose additional requirements for a student
to participate in extracurricular athletics, provided the requirement(s) comply with Board policy
7:10, Equal Educational Opportunities, and (2) shall maintain the necessary records to ensure
student compliance with this policy.
LEGAL REF.:
105 ILCS 5/10-20.30, 5/10-20.54,5/22-80, and 25/2..
23 Ill. Admin. Code § 1.530(b).
CROSS REF.:
4:100 (Insurance Management) 4:170(Safety), 6:190 (Extracurricular and
Co-Curricular Activities), 7:10 (Equal Educational Opportunities), 7:240
(Conduct Code for Participants in Extracurricular Activities), 7:305
(Student concussions and Head Injuries), 7:340 (Student Records)
ADOPTED:
February 27, 2014
Community Unit School District 95
7:340
Page 1 of 2
Students
Student Records
School student records are confidential. Information from them shall not be released other
than as provided by law. A school student record is any writing or other recorded information
concerning a student and by which a student may be identified individually that is maintained by
a school or at its direction by a school employee, regardless of how or where the information is
stored, except as provided in State or federal law as summarized below:
1. Records kept in a staff member’s sole possession.
2. Records maintained by law enforcement officers working in the school.
3. Video and other electronic recordings (including without limitation, electronic
recordings made on school buses that are created in part for law enforcement, security,
or safety reasons or purposes. The content of these recordings may become part of a
school student record to the extent school officials create, use, and maintain this content,
or it becomes available to them by law enforcement officials, for disciplinary or special
education purposes regarding a particular student.
4. Any information, either written or oral, received from law enforcement officials
concerning a student less than the age of 17 years who has been arrested or taken into
custody.
State and federal law grants students and parent/guardian certain rights, including the right to
inspect, copy, and challenge school student records. The information contained in school
student records shall be kept current, accurate, clear and relevant. All information maintained
concerning a student receiving special education services shall be directly related to the
provision of services to that child. The District may release directory information as permitted
by law and district policy (7:340 Student Records) and procedures (7:340-AP1 School Student
Records), but a parent/guardian shall have the right to object to the release of information
regarding his or her child. However, the District will comply with an ex parte court order
requiring it to permit the U.S. Attorney General or designee to have access to a student’s school
records without notice to, or the consent of, the students’ parent/guardian. Upon request, the
District discloses school student records without consent to officials of another school district in
which a student has enrolled or intends to enroll, as well as to any person as specifically
required by State or federal law.
The Superintendent shall fully implement this policy and designate an official records
custodian for each school who shall maintain and protect the confidentiality of school student
records, inform staff members of this policy, and inform students and their parents/guardians of
their rights regarding school student records.
The Superintendent or designee shall develop procedures to implement this policy consistent
with State and federal law.
Adopted:
November 21, 2013
Community Unit School District 95
7:340
Page 2 of 2
LEGAL REF.:
Chicago Tribune Co. v. Chicago Bd. of Ed., 773N.E.2d 674 (Ill.App.1
2002).
Owasso I.S.D. No. 1-011 v. Falvo, 122 S.Ct.934 (2002)
Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g; 34 C.F.R.
Part 99.
Children’s Privacy Protection and Parental Empowerment Act, 325 ILCS 17/.
105 ILCS 5/10-20.21b,20.37, 20.40, 5/14-1.01 et seq., and 10/.
50 ILCS 205/7.
750 ILCS 5/602.11.
23 Ill. Admin. Code Parts 226 and 375.
CROSS REF:
5:100 (Staff Development Program), 5:130 (Responsibilities Concerning
Internal Information), 7:15 (Student and Family Privacy Rights), 7:220
(Bus Conduct)
ADMIN PROC.:
7:15-E (Notification to Parents of Family Privacy Rights), 7:340-AP1
(School Student Records), 7:340-AP1,E1 (Notice to Parents/Guardians and
Students of Their Rights Concerning a Student’s School Records), 7:340AP1, E3 (Letter to Parents Concerning Military Recruiters and
Postsecondary Institutions Receiving Student Directory Information),
7:340-AP2 (Storage and Destruction of School Student Records), 7:340AP2, E1 (Schedule for Destruction of School Student Records)
Adopted:
November 21, 2013
Community Unit School District 95
8:30
Page 1 of 3
Community Relations
Visitors to and Conduct On School Property
The following definitions apply to this policy:
School property – District and school buildings, grounds, and parking areas; vehicles used for
school purposes; and any location used for a School Board meeting, school athletic event, or
other school-sponsored event.
Visitor - Any person other than an enrolled student or District employee.
All visitors to school property before school and during the regular school hours are required to report to
the Building Principal’s office and receive permission to remain on school property. The District utilizes
the V-Soft (Raptor) system at all school buildings to track visitors, students and faculty. The system
electronically checks all visitors against registered sexual offender databases. The overall goal of the
system is to better control access to all District 95 schools, providing enhanced protection for students and
staff. All visitors to school buildings attempting to gain access to the school/facility are required to
provide a valid driver’s license from any state, an official state photo identification card from any state
and many countries, or military identification card for scanning by the system. Any visitor (including
parents/guardians) refusing to produce such ID may be asked to remain in the office or leave the
school/site as their identity cannot be verified. Persons on school property without permission will be
directed to leave and may be subject to criminal prosecution.
The Administration has developed a Raptor V-Soft Procedural Guide to outline the process and use of the
system.
Except as provided in the next paragraph, any person wishing to confer with a staff member should
contact that staff member by telephone or email to make an appointment. Conferences with teachers are
held, to the extent possible, outside school hours or during the teacher’s conference/preparation period.
If the purpose of a visit is to evaluate or assess a student’s educational needs through observation or
interviewing of students and/or personnel, a request for access must be made in advance with the
appropriate building and in accordance with established District guidelines. Access shall be facilitated
according to guidelines from the Superintendent or designee.
The School District expects mutual respect, civility, and orderly conduct among all people on school
property or at a school event. No person on school property or at a school event (including visitors,
students, and employees) shall perform any of the following acts:
1. Strike, injure, threaten, harass, or intimidate a staff member, a Board member, sports official or
coach, or any other person;
2. Behave in an unsportsmanlike manner, or use vulgar or obscene language;
3. Unless specifically permitted by State law, possess a weapon, any object that can reasonably be
considered a weapon or looks like a weapon, or any dangerous device;
4. Damage or threaten to damage another’s property;
5. Damage or deface school property;
6. Violate any Illinois law, or town or county ordinance;
7. Smoke or otherwise use tobacco products, look alike products or electronic cigarettes;
8. Consume, use, possess, distribute, or be under the influence of an alcoholic beverage or illegal drug;
be present when the person’s alcohol or illegal drug consumption is detectible, regardless of when
and/or where the use occurred.
9. Use or possess medical cannabis;
Adopted:
May 22, 2014
Community Unit School District 95
8:30
Page 2 of 3
10. Impede, delay, disrupt, or otherwise interfere with any school activity or function (including
using cellular phones in a disruptive manner);
11. Enter upon any portion of school premises at any time for purposes other than those that are
lawful and authorized by the Board;
12. Operate a motor vehicle: (a) in a risky manner, (b) in excess of 20 miles per hour, or (c) in
violation of an authorized District employee’s directive;
13. Engage in any risky behavior, including roller-blading, roller-skating, or skateboarding;
14. Violate other District policies or regulations, or a directive from an authorized security officer or
District employee;
15. Engage in any conduct that interferes with, disrupts, or adversely affects the District or a School
function.
Convicted Child Sex Offender
State law prohibits a child sex offender from being present on school property or loitering within 500 feet
of school property when persons under the age of 18 are present, unless the offender is:
1. A parent/guardian of a student attending the school and has notified the Building Principal of his
or her presence at the school for the purpose of: (i) attending a conference at the school with
school personnel to discuss the progress of his or her child academically or socially, (ii)
participating in child review conferences in which evaluation and placement decisions may be
made with respect to his or her child regarding special education services, or (iii) attending
conferences to discuss other student issues concerning his or her child such as retention and
promotion or
2. Has permission to be present from the Board, Superintendent, or Superintendent’s designee. If
permission is granted, the Superintendent or Board President shall provide the details of the
offender’s upcoming visit to the Building Principal.
In all cases, the Superintendent, or designee who is a certified employee, shall supervise a child sex
offender whenever the offender is in a child’s vicinity.
Exclusive Bargaining Representative Agent
Authorized agents of an exclusive bargaining representative, upon notifying the Building Principal’s
office, may meet with a school employee (or group of employees) in the school building during free-times
of such employees.
Enforcement
Any staff member may request identification from any person on school property; refusal to provide such
information is a criminal act. The Building Principal or designee shall seek the immediate removal of any
person who refuses to provide requested identification.
Any person who engages in conduct prohibited by this policy may be ejected from school property. The
person is also subject to being denied admission to school events or meetings for up to one calendar year.
Procedures to Deny Future Admission to School Events or Meetings
Before any person may be denied admission to school events or meetings as provided in this policy, the
person has a right to a hearing before the Board. The Superintendent may refuse the person admission
pending such hearing. The Superintendent or designee must provide the person with a hearing notice,
delivered or sent by certified mail with return receipt requested, at least 10 days before the Board hearing
date. The hearing notice must contain:
1. The date, time, and place of the Board hearing;
2. A description of the prohibited conduct;
Adopted:
May 22, 2014
Community Unit School District 95
8:30
Page 3 of 3
3. The proposed time period that admission to school events will be denied; and
4. Instructions on how to waive a hearing.
LEGAL REF.:
Nuding v. Cerro Gordo Community Unit School Dist., 730 N.E.2d 96 (Ill.App.4,
2000).
Pro-Children Act of 1994, 20 U.S.C. §7181 et seq.
105 ILCS 5/10-20.5b, 5/24-24, and 5/24-25.
410 ILCS 130/, Compassionate Use of Medical Cannabis Pilot Program.
430 ILCS 66/, Firearm Concealed Carry Act.
720 ILCS 5/11-9.3.
CROSS REF.:
4:170 (Safety), 5:50 (Drug- and Alcohol-Free Workplace; Tobacco Prohibition)
6:120 (Education of Children with Disabilities), 6:250 (Community Resource
Persons and Volunteers), 7:190 (Student Discipline), 8:20 (Community Use of
School Facilities)
Adopted:
May 22, 2014