To
Giles Brown
Jeanie Hardin
Regina Organ
Gary Paikowski
Randy Truxal
Carla Fanning
Shelle Cassell
Jeremy McMillen
EXECUTIVE COUNCIL MEETING
Board Room 100D
10:00 a.m., Friday, August 8, 2014
Minutes
Dr. Jeremy McMillen
Ms. Shelle Cassell
Ms. Carla Fanning
Mr. Randy Truxall
Mr. Giles Brown
Mr. Gary Paikowski
Dr. Regina Organ
Absent:
Dr. Jeanie Hardin
Guests:
Dr. Debbie Smarr
Dr. Kim Teel
1. ERP Costs
Mr. Gary Paikowski has been working on the 5 year cost comparisons between
the three vendors (please see handout). Mr. Paikowski is currently scheduling
visits with various other colleges so GC personnel can see the ERPs in use.
• Every company will provide the following options:
Hosting, Hosting and Database Administration, or Equipment Purchase and
Personnel.
Navaro visit is scheduled for Tuesday, August 12, 2014 (Ellucian)
2. GC Grant Approval Form Final Revisions
The form was emailed out to EC. Provided today is the most recent revision
asking for comments. Dr. McMillen suggested to omit the Foundation logo/name
and insert GC logo name. Randy Truxal suggested that GC remove the
foundation logo off all documents and use GC logo since the foundation’s
existence is to support the College. Randy suggested that this be proposed to
the Foundation Board.
Action/Recommendation: Shelle Cassell will work on revising /updating the GC
logo for Foundation documents. Giles Brown made motion and Dr. Organ
seconded to approve the revised Foundation Approval.
3. SACSCOC Online Approval Process
Dr. Smarr provided copies of letters from SACSCOC dated June 23, 2014 that
stated “once an institution is approved to offer electronically 50% or more of the
credits in a program, no notification is required when any percentage of an
additional approved program is offered online.” Dr. Smarr requests that even
though we are no longer required to submit letters of notification/substantive
changes to SACSCOC for already approved programs to be taught online, GC
should continue to follow the standard, current reporting procedures as outlined
on the GC Planning website.
Action/Recommendation: Dr. McMillen asks that Dr. Smarr please work on a way
to communicate to the GC community what the internal processes need to be for
reporting revised/new programs (since the once required reporting to SACSCOC
is not required).
4. Strategic Plan (Revisions)
The College Assessment Advisory Council has been revised to the Success
Data Council and the College Effectiveness Council has been revised to College
Success Council. Dr. Smarr submitted recommended draft changes, which
includes omitting the memberships outlined. Please see handout provided by Dr.
Smarr.
Dr. Organ and Dr. Teel made motion and seconded the revisions to the two
committees.
Action/Recommendation: This revised BGC (Local) policy will go to the board.
Dr. Smarr provided the Grayson 2016 Strategic Plan. The Excellence Goal will
be carried out through the 2014-15 year. Dr. Smarr made the following
suggested edits:
1. By 2016, achieve a 90% employer satisfaction rating on the Employer
Satisfaction Survey (new)
2. By 2016, achieve an 80% graduate satisfaction rating on the Graduate
Satisfaction Survey (new)
3. By 2016, lower FTE Faculty/Student Ratio (from 21:1 to the Avg of Peer
Institutions 18:1) <Move from Excellence Goal to Success Goal>
4. By 2016, increase Licensure Pass Rate for All Programs (From 95%100%) <Move from Educational Excellence to Success Goal>
5. By 2016, increase Local, State, and National Recognition for
Faculty/Staff/Students (From 4-10) <Move from Educational Excellence
Goal to Success Goal>
6. By 2016, achieve 90% External Customer Satisfaction <Move from
Service Excellence to Engagement Goal>
7. By 2016, be Recognized as a “Great College to Work For” (Internal
Customer Satisfaction) <Move from Service Excellence to Engagement
Goal>
Action/Recommendations: Shelle Cassell will email Excellence Team about
goals being absorbed into other areas. Dr. McMillen recommends that the
revisions be approved by the Excellence Team. Giles Brown will attend this
meeting to advise.
5. Impact of recent SACSCOC Updates
Dr. Smarr reported on the updates to policies from June 2014 SACSCOC
Summer Meeting. Four policies have been revised/updated:
1. “Advertising, Recruiting, and Representation”
a. This one needs to be closely reviewed by Dr. Organ and Shelle
Cassell.
b. For any programs/classes that have not received official approval
from the accrediting bodies, GC needs to include the words
‘pending approvals’.
2. “Institutional Obligations for Public Disclosure”
3. Core Requirement 2.7.1 (Program length) – not applicable to GC
4. Core Requirement 2.8 (Faculty): Guidelines
a. Template will not be used in future SACSCOC reporting
Action/Recommendation: Need to review faculty job descriptions to ensure they
include the requirements noted in revised policy. Dr. Smarr will need to research
and find out where information needs to be updated in publications/website and
bring back to EC. Dr. Organ will need to review the “Advertising, Student
Recruitment, and Representation of Accredited Status” with her personnel.
6. Golf Course Opportunity
Mr. Brown is asking for feedback for the proposal from the Boys/Girls Club. They
would like to build a youth course at the GC Golf Course, where they would like
to make 5-7 short holes, astro mats, etc for youth. They would do all
maintenance, mowing, open to public free to charge. GC would require that they
have liability insurance and a year to year agreement. Incentives would include
improved curb appeal and potential attraction to new golfers.
Truxal: With the youth coming out there, I believe it would increase traffic at Golf
Shop. Believe these students will easily transition to the regular course.
Action/Recommendations: This issue will be taken to the August 26th Board
Meeting. Giles Brown will contact the group and see what investment they are
looking at for this area.
7. Approval of Math Hub Position
Dr. Organ made motion and Mr. Brown seconded the approval of the Math Hub
Position.
8. Adult Basic Education Director
Donna Byrum is retiring. We need to replace this grant funded position.
Dr. Organ made motion and Mr. Brown seconded the approval of the ABE
Director
Action/Recommendation: Please find out the length of Donna’s tenure at GC.
9. One and Done Day
Dr. Organ provided handout on yesterday’s “One and Done.” Testing is being
provided on Saturdays. From here until the end of registration is a ‘one and
done’ day. Phone bank calling is happening every day with different sets of lists
(ex. Those who completed a FAFSA, those who registered for spring 2014 but
not fall 2014, etc). A report is being run today to see what course sections are
closed and what sections need to be added.
Action/Recommendation: A group needs to be formed to look at the current
schedule, see what is full/close to full, and see what classes need to be offered.
Building on South Campus is not named.
Building Name and Reporting Recommendation from Dr. Teel and Shelle Cassell
to August 20th EC meeting.
Please get list of all new employees since January 2014 so these people can be
recognized at the “Welcome Back.”
REMINDER:
NAACP Banquet at AC at 7:00 pm (Wright Center)