AV Equipment Bid # 2016-011 Bid Request Number 2016-011 Title AV Equipment Close Date 2/23/2016 Line Items Line 1 Name Romeo Music AVES Audio Visual Systems, Inc. Audio Visual Aids Corp. Valiant National AV Supply Ford Audio Video Music & Arts Center Troxell Communications, Inc. 3-C Technology, LLC Quality Audio Visual Service, Inc. Line 2 Portable PA Sound System, 175W, 3 XLR Mic inputs, dynamic microphone and cables included. Note to Buyer Price $299.00 $314.00 $328.00 $333.00 $345.25 $349.00 $365.68 $435.00 Bid is for Galaxy Audio TV5I AC/Battery Powered Portable Sound System with built-in $619.00 Bluetooth,(2) Wireless Microphones (1) Wired Microphone. 3-Year Warranty (Advanced Replacement Warranty - New Product Sent At Time Of Claim) http://galaxyaudio.com/TV5i.php Price $519.00 $527.00 AVES Audio Visual Systems, Inc. Music & Arts Center Valiant National AV Supply Audio Visual Aids Corp. Ford Audio Video Troxell Communications, Inc. School Specialty $528.00 $538.00 $553.50 $568.00 $595.41 $613.05 $660.43 3-C Technology, LLC $761.00 Note to Buyer Awarded Bid is for Galaxy Audio TV8 AC/Battery Powered Portable Sound System with built-in Bluetooth,(1) Wired Microphone. 3-Year Warranty (Advanced Replacement Warranty - New Product Sent At Time Of Claim) http://galaxyaudio.com/TV8.php PORTABLE BLUETOOTH PA W/WIRELESS TRANSMITTER/HEADSET (PA419M) CALIFONE Mfg.# 1544170 SSI# 1544170 Portable Bluetooth Media Player Boombox. Plays CDs, cassette tapes, FM radio, wirelessly streams audio from Bluetooth-enabled devices. 1/8" (3.5mm) headphone jacks (6). Built-in cassette recorder. Includes Aux-in jack. Name Valiant National AV Supply School Specialty Price $56.00 $71.49 Troxell Communications, Inc. Camcor, Inc. VSA Romeo Music ACP Direct AVES Audio Visual Systems, Inc. Audio Visual Aids Corp. Pyramid School Products Ford Audio Video AFP School Supply 3-C Technology, LLC Quality Audio Visual Service, Inc. $72.71 $72.97 $76.00 $76.80 $79.95 $80.00 $81.95 $89.98 $90.31 $91.25 $96.00 $107.00 Line 4 Awarded Portable Audio Presentation Sound System, with Bluetooth; 375 watts of power, sub-out jack for an external powered sub-woofer, includes dynamic mic with cable. Name Romeo Music Quality Audio Visual Service, Inc. Line 3 Award Info Note to Buyer Awarded BOOMBOX - CD PLAYER/ AM/FM -AC/DC W/6 BUILT-IN HEADPHONE JACKS HAMILTON Mfg.# MPC-5050 SSI# MPC-5050 Portable PA System (Single speaker w/wireless handheld microphone) 30 watts quality sound control, line output for additional speakers, auxiliary input and line input, 1/4"mic input. Name Pyramid School Products School Specialty Price $349.98 $385.78 Note to Buyer **UHF TRANSMITTER M319 NOT NEEDED WITH #PA329Q** PRESENTATION PRO WIRELESS W/ Q319 CALIFONE Mfg.# 1544172 SSI# 1544172 Quality Audio Visual Service, Inc. $459.00 AFP School Supply ACP Direct Troxell Communications, Inc. AVES Audio Visual Systems, Inc. Camcor, Inc. Audio Visual Aids Corp. VSA CDW Government, LLC 3-C Technology, LLC Ford Audio Video $464.80 $464.95 $475.26 $480.00 $481.91 $498.00 $525.00 $675.00 $720.00 $729.80 Bid is for Galaxy Audio TV5X AC/Battery Powered Portable Sound System ,(1) Wireless Microphone 3-Year Warranty (Advanced Replacement Warranty - New Product Sent At Time Of Claim) http://galaxyaudio.com/TV5X.php PA329Q features a built in transmitter M319 is not needed. 1 Awarded AV Equipment Bid # 2016-011 Line 5 Name School Specialty Listening Station, Group (Four stereo headphones without media player) 10 position stereo jack box. Storage case. Note to Buyer Price NOTE: We no longer sell the 1214AVPS-01 grouping, but are bidding two alternates. $74.19 OPTION 1: LISTENING CENTER 8-PERSON -STEREO #1218AVPS-03 CALIFONE Mfg.# 1544135 SSI# 1544135 for $152.27. Option #1: too high Option #2 sold as separate units, prefer one unit The bid price reflects OPTION 2, which consists of: A combination of (1)10-position stereo jack box CALIFONE Mfg.# 1210AV-PS SSI# 1210AV-PS at $23.83 plus (4)headsets CALIFONE Mfg.# 2924AVPS-BK SSI# 2924AVPS-BK at $12.59 each. Refer to attached cut sheets for details. Camcor, Inc. $80.46 VSA $83.00 AVES Audio Visual Systems, Inc. $85.40 Audio Visual Aids Corp. $89.50 ACP Direct $94.95 Ford Audio Video $103.75 Pyramid School Products Troxell Communications, Inc. AFP School Supply 3-C Technology, LLC $103.98 $118.25 $135.37 $171.00 Line 6 Name AFP School Supply Pyramid School Products Troxell Communications, Inc. AVES Audio Visual Systems, Inc. Camcor, Inc. Ford Audio Video Quality Audio Visual Service, Inc. Valiant National AV Supply Audio Visual Aids Corp. Freeman Systems LLC Digital Resources, Inc. School Specialty 3-C Technology, LLC Line 7 Name AFP School Supply Pyramid School Products Troxell Communications, Inc. AVES Audio Visual Systems, Inc. Ford Audio Video Camcor, Inc. Quality Audio Visual Service, Inc. Valiant National AV Supply Audio Visual Aids Corp. School Specialty Freeman Systems LLC Digital Resources, Inc. 3-C Technology, LLC **#1218AVPS-01 REPLACES OLD #1214AVPS-01** NEW MODEL, Califone, 1218AVPS01 ** 1214AVPS-01 Discontinued bidding replacement PLEASE BE ADVISED THAT THE REQUESTED ITEM IS/HAS MOVED INTO A ”DISCONTINUED” STATUS. AS SUCH, WE WOULD LIKE TO SUBMIT, AS AN ALTERNATIVE, MFR #: CAS5272PLC; Califone 6 Position Deluxe Listening Center @ $257.40. Traveller Screen 60" Diagonal (Built in base) Note to Buyer Price $224.20 $225.99 $251.86 $278.00 $284.55 $286.19 $289.00 $293.87 $296.00 This item is usually built and shipped from the MFR/Distributor. $296.70 For quantities of 1-5 units, build to ship is approx. 5 business days. 6-20 units, approx. two weeks and over 20 units will require verification with supplier for current build/ship time. $308.00 Different brand, but similar features: SCREEN INSTA-THEATER SP-60 DELUXE $332.97 36X48 DA-LITE Mfg.# 83315 SSI# 83315 $434.30 Traveller Screen 80" Diagonal (Built in base) Note to Buyer Price $287.72 $291.95 $302.86 $332.00 $344.38 $345.45 $348.00 $349.50 $351.00 Different brand, but similar features: SCREEN INSTA-THEATRE DELUXE 48X64 DA$362.79 LITE Mfg.# 83316 SSI# 83316 This item is usually built and shipped from the MFR/Distributor. $365.28 For quantities of 1-5 units, build to ship is approx. 5 business days. 6-20 units, approx. two weeks and over 20 units will require verification with supplier for current build/ship time. $366.00 $488.00 2 bid on discontinued unit, don't want to deal with problems in future bid on discontinued unit, don't want to deal with problems in future bid on discontinued unit, don't want to deal with problems in future bid on discontinued unit, don't want to deal with problems in future bid on discontinued unit, don't want to deal with problems in future bid on discontinued unit, don't want to deal with problems in future Awarded Awarded Awarded AV Equipment Bid # 2016-011 Line 8 Name School Specialty Aluminum Tripod, Video w/soft-sided carrying case, 3 way fluid panhead, quick flip leg locks, 11 lbs. maximum loading capacity. Price $43.28 Note to Buyer We are bidding two options (both different brand than spec): Not as specified Option 1: $43.28 for TRIPOD CAMERA DAVIS AND SANFORD VPT Mfg.# 59949 SSI# 59949 Option 2: $29.74 for TRIPOD WITH 3 WAY FLUID PAN HEAD AND BUBBLE LEVEL 62 INCH -VIVITAR VIVITAR Mfg.# VIV-VPT-3662 SSI# VIV-VPT-3662 Garland Camera & Repair Camcor, Inc. Troxell Communications, Inc. Ford Audio Video AVES Audio Visual Systems, Inc. 3-C Technology, LLC Line 9 Name Valiant National AV Supply School Specialty $139.99 $149.97 $168.48 $177.10 $180.00 $222.20 Awarded CD player (CD player, MP3, USB, 1/8" headphone jack) Note to Buyer Price $44.90 We are bidding two options: $52.06 Awarded Option 1: Exact match: $52.06 for CD PLAYER-TOP -LOADING PORTABLE W/USB + MP3 HAMILTON Mfg.# HACX-205 SSI# HACX-205 Option 2: $86.39 for SPIRIT SD MULTIMEDIA PLAYER - 1886 CALIFONE Mfg.# 1886 SSI# 1886 Troxell Communications, Inc. AVES Audio Visual Systems, Inc. Camcor, Inc. VSA ACP Direct Ford Audio Video AFP School Supply 3-C Technology, LLC Quality Audio Visual Service, Inc. Audio Visual Aids Corp. Pyramid School Products Line 10 Name Tote Unlimited Quality Audio Visual Service, Inc. Audio Visual Aids Corp. Music & Arts Center $55.42 $57.00 $58.10 $60.00 $64.95 $69.63 $71.26 $74.00 $76.00 $76.60 $78.99 **BRAND QUOTED- CALIFONE #1886** Section II: Miscellaneous Audio/Visual Equipment: In order to be on the District’s Awarded Vendor List, Plano ISD Purchasing Services urges all vendors to respond to this section whether or not you offer a percentage discount. This section will be awarded to multiple vendors. A list of all awarded vendors responding to this section will be furnished to our schools for ordering purposes. Percent Off 0% 0% 0% 0% VSA 0% CDW Government, LLC Freeman Systems LLC 3-C Technology, LLC 0% 0% 0% Note to Buyer Catalog prices reflect up to 69% off M.S.R.P. WE DISCOUNT AUDIO/VISUAL EQUIPMENT BETWEEN 0-45% OFF OF MSRP. INDIVIDUAL QUOTES REQUIRED FOR BEST PRICING. Call for pricing. We discount all items (allowed by mfg.) 10 - 75%. We will provide written quotes for your records. Please use contracts available for discounts. The pricing varies with different manufactures, and due to the inconsistencies of the pricing on various products, it is easier and more manageable to sell the product(s) at our cost with a small mark-up to our customers, versus a percentage mark-up. Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded This has been acceptable to the K-12, Higher Ed and State/Local Government entities that we have done business with, such as, Dallas ISD, Arlington ISD, Irving ISD, Texas Woman’s University, U.T. Southwestern Medical Ctr., El Paso County, City of Grand Prairie and the City of Rowlett. ACP Direct Ford Audio Video School Outfitters 0% 0% 2% Camcor, Inc. 3% Romeo Music Valiant National AV Supply Troxell Communications, Inc. Digital Resources, Inc. Pureland Supply AFP School Supply 5% 5% 5% 12% 12% 12% - Shipping will be added to each order as a separate line and will vary by item and manufacturer. - Inside delivery, lift gate, installation, assembly, and removal of debris services are available for an additional charge. - Delivery times may vary by item and manufacturer and all items will drop ship from the manufacturer. Some items are made to order and their delivery time will be clearly communicated at the time of order. - Discounts are being offered off of our already discounted prices on our website: www.schooloutfitters.com. - Volume discounts are available - call for a quote! - You must call, email, or chat to receive your contracted prices. Discount applicable for all catalog & website items, except where prohibited by manufacturer pricing restrictions. Free shipping on all orders totaling $100. Items too large to ship via UPS will incur freight charges. 5-60% off MSRP 10 - 20 % discount off of list price - depending on manufacturer 3 Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded AV Equipment Bid # 2016-011 Lone Star Communications, Inc. Pyramid School Products 15% 20% School Specialty 35% AVES Audio Visual Systems, Inc. 50% Line 11 Name Troxell Communications, Inc. Romeo Music Quality Audio Visual Service, Inc. Digital Resources, Inc. Lone Star Communications, Inc. Ford Audio Video School Outfitters Line 12 Name Troxell Communications, Inc. Digital Resources, Inc. Quality Audio Visual Service, Inc. Lone Star Communications, Inc. Ford Audio Video School Outfitters Line 13 Name Romeo Music Digital Resources, Inc. Troxell Communications, Inc. Lone Star Communications, Inc. School Outfitters Line 14 **DISCOUNT TO BE TAKEN FROM THE CALIFONE, DRAPER & HAMILTON 2016 CATALOG** Discount off List Price: 35% Supplies, 12% Furniture Freight: Free shipping all items PERCENTAGE DISCOUNTS WILL VARY BETWEEN 5-50% DEPENDING ON THE MANUFACTURER. DISCOUNT CATALOG PROVIDED IN RESPONSE ATTACHMENTS. Section III: Onsite Services at customer locations: Note to Buyer Price $45.00 to $125.00 per man hour, depends on quantity and order contact $45.00 Dave.johnson@trox.com for quote $60.00 Yes $65.00 Installer Hourly rate = $65.00, Skilled Labor = $175.00 $65.00 $108.00 We offer Engineering at $140/hr. $120.00 Yes. Installation services will be quoted upon request at the time of order and will vary $0.00 by items ordered. If yes, What is your afterhours/weekend rates? Note to Buyer Price $45.00 to $125.00 per man hour, depending on level of technician required contact $45.00 Dave.johnson@trox.com for quote Installer Hourly rate = $75.00, Skilled Labor = $175.00 $75.00 $97.50 $108.00 After 5pm and Saturdays is $180.00/hr. Sundays and holidays is $240.00/hr. $180.00 Varies by project. Rates will be clearly communicated at the time of order if installation $0.00 services are requested. If yes, What is the minimum amount of hours charged for someone to come onsite? (Answer in the notes section of this question.) Note to Buyer Price 1 hr. minimum $1.00 2 Hour min. $2.00 $45.00 to $125.00 per man hour, depending on level of technician required contact $45.00 Dave.johnson@trox.com for quote one hour during regular business hours. Two hours for afterhours/weekends $108.00 Varies by project. Rates will be clearly communicated at the time of order if installation $0.00 services are requested. Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded Awarded If yes, please describe the onsite services your company provides. (Please answer in the notes section of this question). Name Troxell Communications, Inc. Price $45.00 Lone Star Communications, Inc. School Outfitters $108.00 $0.00 Note to Buyer $45.00 to $125.00 per man hour, depending on level of technician required contact Dave.johnson@trox.com for quote Cart set up, flat panel, projector, sound system, projection screen, lighting control, video system, video walls, collaboration rooms, and various other technology and audio visual installation services trouble shooting and repairs. Set up, testing, breakdown, training, repair Inside delivery, lift gate, installation, assembly, and removal of debris services are available upon request for an additional charge. 4 Awarded