GHC Minutes of the Special Meeting of the Board of Trustees (1/18/00)
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GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
January 18, 2000
MEMBERS PRESENT:
Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Lynn Kessler, Ms. Kathy Quigg
Mr. John Warring
MEMBERS ABSENT:
OTHERS PRESENT:
None
Ms. Sandy Lloyd, Dr. Jewell Manspeaker, Mr. Neil Martinson,
Ms. Nancy McKinney, Dr. Vicki Mitchell, Dr. Arlene Torgerson, Ms. Sandy
Zelasko
I.
Roll Call
Roll was called and all members of the Board were present.
II.
Approval of Minutes
Mr. Colwell moved the minutes of the December 16, 2000 meeting be approved. Ms. Quigg seconded the
motion. Motion passed.
III.
Correspondence
Board members had been sent three pieces of correspondence:
A letter from the Secretary of Education recognizing the college’s participation in National
1.
College Week.
A letter from President Clinton encouraging colleges to continue the America Reads program.
2.
Dr. Torgerson noted that we have several work study students currently participating.
3.
A thank you from the Shoreline Community College Foundation for the Board’s donation to the
Ron Bell scholarship fund.
Dr Manspeaker distributed Public Disclosure forms to Board members.
4.
IV.
V.
Awards and Recognition
1.
Dr. Manspeaker asked the Board to consider approving Resolution No. 1-00, recognizing the
contributions to Grays Harbor College of Dr. Jon V. Krug. Ms. Quigg moved the resolution be
adopted. Mr. Warring seconded the motion. Motion passed. A copy of the resolution is attached
to the original minutes.
2.
Dr. Manspeaker expressed appreciation to Ms. Sandy Lloyd, Mr. George Johnson and Mr.
James Murphy for their efforts that resulted in the campus not being adversely affected by Y2K.
Ms. Lloyd stated on-going efforts throughout the year resulted in the campus being Y2K
compliant.
Reports
AA.
Trustees’ Report (Ms. Lynn Kessler)
1. Dr. Manspeaker and Mr. Hitt will attend the ACCT Community College National Legislative
Seminar in Washington D.C. February 26 – 29.
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GHC Minutes of the Special Meeting of the Board of Trustees (1/18/00)
B.
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Faculty Report (Ms. Diane Carter)
None
C.
Student Government Report (Ms. Jodi Taylor)
None
President’s Report (Dr. Jewell Manspeaker)
DD.
1.
Board Policies - Dr. Manspeaker presented for a second reading the following five revised
Board Policies and a new one:
a.
b.
c.
d.
e.
f.
BP 104 – Meetings of the Board of Trustees
BP 107 – Fund Raising in the Name of Grays Harbor College
BP 200 – Executive Administrator for Personnel
BP 206 – Access to College Materials
BP 413 – Student Residency Status
Proposed New Board Policy 520 – Coffee and Light Refreshment Policy
Mr. Warring suggested a change to revised BP 107. He asked that the words “prior
authorization” be changed to “prior written authorization.” The Board agreed.
BP 413 contained a typo and was not consistent in the hyphenation of the term non-resident.
Dr. Manspeaker answered questions regarding the non-resident tuition waiver portion of the
policy.
Mr. Colwell moved the Board adopt Resolutions 2-00 through 7-00 with the above mentioned
corrections. Mr. Hitt seconded the motion. Motion passed.
2.
Priority Goals - Dr. Manspeaker presented for a first reading Priority Goals developed by the
Board at their November, 1999 meeting after receiving input from faculty, students and staff.
They will be invited to continue to provide input before the Board adopts them in February or
March.
3.
2000 Legislative Session - Dr. Manspeaker reported the college’s Legislative Committee
made its annual presentation to the Coastal Caucus when they were on campus recently. Mr.
Hitt noted legislators seemed particularly interested in improving transfer rates of community
college students. Dr. Manspeaker discussed three areas that community colleges are directed
to set performance standards in and demonstrate improvement for this biennium:
a.
b.
c.
Number of students prepared for transfer.
Number of students in basic skills.
Number of students prepared for work.
A plan related to these standards will be sent to the State Board later this month. All colleges
have to develop a plan and those that meet their goals will be recognized by the State Board.
4. Proposed Library Renovation Project – Dr. Manspeaker distributed a document from the State
Board Office ranking the community and technical colleges’ renovation projects for the years
2001-03. GHC’s proposal for renovating the Spellman Library is ranked #10. Because we
are in the top ten ranking, we will be asked to develop a more detailed proposal. Whether or
not our project is accepted depends on the amount the Legislature funds for renovation
projects for 2001-2003.
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5. Other Items for Consideration
E.
F.
a.
Dr. Manspeaker distributed copies of two Board Policies revised by Mr. Warring that
incorporated BP 106 ((Complaints about College or Personnel, All Employees) into BP
103 (Legal Responsibility for Community College District #2 and Operating Principles of
its Board of Trustees). After discussion, Ms. Kessler said there will be a first reading of
the policy at the next meeting.
b.
An agreement between the GHC Foundation and the College has been completed. It
meets the expectations of the State Auditor and is in a format the Attorney General’s
Office has provided. It has been signed by the Foundation Chair and the college’s
assistant attorney general. Dr. Manspeaker asked that Ms. Kessler also sign the
agreement. The Board supported the request. A copy will be sent to all Board members.
Dr. Manspeaker announced that Ms. Lynne Glore had been hired by the Foundation as its
director and will begin work in March.
c.
The Board agreed to make a donation to the Jon V. Krug Scholarship Fund.
Vice President for Instruction’s Report (Dr. Vicki Mitchell)
1.
Materials had been sent to the Board regarding the WSU Learning Center. There were no
questions from the Board.
2.
Nursing Program Update – Mr. Hitt expressed concern that the report stated the nursing
program curriculum was being revised. Dr. Mitchell responded the nursing director is not
changing the curriculum, merely shifting it into more proper categories. The content is the
same. Mr. Warring inquired as to how many of our nursing students passed their State
Boards last year. Dr. Manspeaker responded his office would gather that data and forward it
to Board members. The question was posed as to who is a member of the Nursing Advisory
Committee. Dr. Mitchell said representatives of local nursing homes, hospital, recent nursing
graduates and a doctor.
Vice President for Student Services’ Report (Dr. Arlene Torgerson)
1.
Enrollment – The Board had received enrollment information prior to the meeting. It stated
to date Winter Quarter FTE is 1450, down 95 from the same time last year. We are funded
for 1850 FTE and final Fall FTE was 1609. Ms. Kessler asked how the decrease affects the
college. Dr. Manspeaker replied at the end of the biennium we will face a problem if our
numbers do not increase by approximately 100 FTE. Our involvement with the Stafford
Creek Correctional Facility and increased efforts in Pacific County will be helpful. Mr.
Warring noted extended benefits are being offered to dislocated timber workers. Ms. Kessler
added that $30M will be available this first year and $20M next year for retraining.
Discussion continued regarding efforts to increase enrollment. Dr. Manspeaker informed the
Board about training the college is providing for the Quinault Tribe to prepare workers for the
Casino/Convention Center they are building. Dr. Torgerson stated Summer Quarter, in
addition to regular offerings, will include a pilot program that offers students the option of
taking classes Thursday evening and all day Friday, rather than Monday through Thursday.
VI.
Executive Session
The Board entered into Executive Session at 8:30 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or reviewing the
performance of a public employee; consultation with legal counsel regarding agency enforcement actions,
or actual or potential agency litigation; consideration the sale or acquisition of real estate; and/or
reviewing professional negotiations.
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The regular meeting reconvened at 9:45 p.m.
VII.
Adjournment
The meeting was adjourned at 9:50 p.m.
RETURN
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11/19/2008
GHC Board of Trustees Meeting (3/21/2000)
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GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
March 21, 2000
MEMBERS PRESENT:
Mr. Dennis Colwell, Mr. Robert Hitt, Ms. Lynn Kessler, Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
None
OTHERS PRESENT:
Mr. Doug Carley, Ms. Katherine Gulmert, Dr. Vicki Mitchell, Dr. Arlene Torgerson, Mr. Doug Waddington, Mr.
NeilMartinson, Dr. Gary Murrell, Dr. April Collett, Mr. Peter Walchenbach, Mr. Don Samuelson, Ms. Jodi Taylor,
Ms. Paulette Dodgen, Ms. Diane Carter
Kathy Quigg called the meeting to order at 7:10 p.m. Dr. Manspeaker opened the meeting by welcoming the
representatives from Stafford Creek Correctional Facility and suggested going straight to the Policy Governance
Work Session.
(Note: To accommodate guests attending this Board of Trustees meeting, several agenda items were considered
out of original order.)
IV.
Policy Governance Work Session
Dr. Manspeaker welcomed Dr. April Collett and asked her to give a brief overview of the implementation
phase of Stafford Creek. Dr. Collett introduced Doug Carley, Stafford Creek Building Maintenance and
Peter Walchenbach, Adult Basic Education. Doug Waddington, Superintendent of Stafford Creek gave a
construction update and noted the first prisoners, 24 minimum security prisoners, would arrive on April 3
from Cedar Creek Correctional Facility. By the end of April the minimum security prisoners will be
returned to Cedar Creek, and medium and high security inmates will be brought in at a rate of 60 per
week. Mr. Waddington spoke of the “Parallel Community” plan, which places responsibility on the
inmates to manage their lives.
Mr. Colwell asked Mr. Waddington to outline the anticipated educational needs for Stafford Creek that can
be provided by Grays Harbor College. Mr. Waddington noted there will be 1,936 inmates to keep
productively engaged and he is anticipating programs that will turn the inmates out in better shape than
when they arrived. He plans to offer the opportunity for associate degrees, adult basic education, and
noted the need to overcome language barriers, as approximately 25% of the inmate population will be
Hispanic. Dr. Collett added there will also be many Stafford Creek staff members taking college level
classes.
There was further discussion surrounding the CORE program, which is a five-week training course for all
employees of Stafford Creek. The class will graduate on March 31 at Aberdeen High School.
I.
Roll Call
Roll was called and all board members were present.
II.
Approval of Minutes
A motion was made by John Warring to approve the minutes from the February 15, 2000 board meeting.
The motion was seconded by Dennis Colwell and unanimously approved.
VII.
Reports
E.
Vice President for Instruction ‘s Report (Vicki Mitchell)
1.
Sabbatical Requests for 2000-01 - Two faculty members have requested a sabbatical
leave for the 2000-2001 academic year, Don Samuelson and Gary Murrell. The report from the
Sabbatical Leave Committee recommended Don Samuelson for approval and Gary Murrell for
approval pending receipt of a Fellowship at Stanford University, for which he has applied. Dr.
Murrell added there may have been some confusion in the way his request was written, but noted
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he intended to pursue the sabbatical whether or not he received the Stanford Fellowship.
Dr. Manspeaker noted both requests were rated very high and he recommended that both be
considered for funding. He added that, historically, when there have been more than one
request, a commitment has been made to fund one sabbatical while additional sabbatical leave
requests have been considered as part of the budget development process. Trustee members
John Warring and Dennis Colwell each noted their belief that the sabbatical is the heart and
essence of higher education and gave their support. There was much discussion regarding the
budget implications of funding two sabbaticals at a time when enrollment is down.
Dr. Manspeaker noted there were three options to consider: Table the decision until the April
meeting; commit to the current level of support and set aside the second request, or; support both
requests.
Bob Hitt moved to deny both sabbatical requests. There was no second.
Dennis Colwell moved to table the decision regarding sabbatical requests until the April board
meeting. The motion was seconded by John Warring. There was no discussion and the motion
carried.
2.
Faculty Excellence Awards - Dr. Mitchell requested the board approve Item 1 of the
Excellence Awards Committee’s recommendation awarding $1,500 to each faculty recipient of
the President’s Award for Excellence. She noted the committee would like to reconvene and
bring the total amount in category 2 of the recommendation before the board in April.
A motion was made by John Warring to table the approval of the Faculty Excellence Awards until
the April board meeting. The motion was seconded by Dennis Colwell and carried by unanimous
vote.
III.
Correspondence
Memorandum from Dr. Manspeaker to all faculty and staff - It was noted that pages two and four
of the memorandum from Dr. Manspeaker were missing from the board packets, as well as page
two of the Student Enrollment Analysis. Dr. Manspeaker noted those items missing will be mailed
to the board members.
Memorandum from Nancy McKinney to Dr. Manspeaker re Budget Process for FY00-01 - No
discussion.
Memorandum from Dr. Manspeaker to Diane Carter re contract negotiations - No discussion.
Choker Club Spring 2000 Newsletter and Crab Feed Notice - No discussion.
Correspondence to Board of Trustees from Martha and David Krug - No discussion.
There was no further correspondence.
VII.
Reports
A.
Trustees’ Report (Ms. Lynn Kessler)
1.
ACCT Legislative Seminar - Mr. Hitt and Dr. Manspeaker attended the ACCT meeting in
Washington D.C. Mr. Hitt reported that once again the emphasis was on requesting
increases in Pell Grants, as well as requesting changes in the Hope Scholarship.
2.
TACTC Spring Conference - Mr. Warring noted he will be attending the meeting
scheduled for May 1 - 3.
3.
ACCT Regional Seminar - Ms. Kessler noted this seminar will be held in San Antonio
June 14 - 17. No board members will attend, as the Grays Harbor College degree
graduation ceremony is scheduled for June 16.
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B.
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Faculty Report (Ms. Diane Carter)
Ms. Carter distributed a memorandum to Dr. Manspeaker regarding contract negotiations,
indicating that the Grays Harbor College Federation of Teachers does intend to bargain. A copy
of the memorandum is attached to the original minutes.
C.
Student Government Report (Ms. Jodi Taylor)
Ms. Taylor briefed the board on the plans for the 16th annual National Students Against Hunger
and Homelessness. The proposal of an administrative hour was also discussed. Dr.
Manspeaker noted that this will be discussed during the upcoming administrative retreat on
March 28 when he will ask administrators to commit to an administrative hour for spring quarter.
Ms. Taylor also informed the board of a “Scared Sober” event she is involved with at the
Montesano School District.
D.
President’s Report (Dr. Jewell Manspeaker)
1.
Year 2000 Legislative Session - Ms. Lynn Kessler updated the trustees on the recent
legislative session.
2.
Second reading of Revised Board Policy 103, Legal Responsibility for Community
College District #2 and Operating Principles of its Board of Trustees
Kathy Quigg moved to approve Revised Board Policy 103, thereby eliminating Policy 106. The
motion was seconded by John Warring and carried by unanimous vote.
3.
Other items for consideration
None.
Vice President for Student Services’ Report (Dr. Arlene Torgerson)
F.
1.
Dr. Torgerson presented for a second reading Revised Board Policy 409, Student
Activities, Budgeting for Student Programs, and Revised Board Policy 415, Reasonable
Accommodations for Students. It was moved by Dennis Colwell and seconded by Kathy
Quigg that both Board Policy 409 and 415 be adopted. The motion carried by unanimous
vote.
2.
Dr. Torgerson presented for first reading Revised Board Policy 402 Student Activities. A
suggested revision was made to BP402 to add “or designee” immediately following the
wording “It shall be the duty of the president.”
Ms. Kessler suggested a short recess at 9:15 p.m. before adjourning to executive session.
V.
Executive Session
The Board entered into executive session at 9:30 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or reviewing the
performance of a public employee; consultation with legal counsel regarding agency enforcement actions,
or actual or potential agency litigation; considering the sale or acquisition of real estate; and/or reviewing
professional negotiations.
VI.
Action Items as a Result of Executive Session
The Board reconvened at 10:35 p.m.
Mr. Hitt moved the Board of Trustees adopt Resolution 1-00, non-renewing the faculty appointment and
withholding tenure for Mr. Mark Sundstrom. Mr. Colwell seconded the motion. Motion passed.
Ms. Quigg moved the Board of Trustees adopt Resolution 2-00, renewing the probationary faculty
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appointment for Ms. Mary Hart. Mr. Hitt seconded the motion. Motion passed.
Mr. Colwell moved the Board of Trustees adopt Resolution 3-00, renewing the probationary faculty
appointment for Ms. Adrienne Julius. Mr. Warring seconded the motion. Motion passed.
Mr. Hitt moved the Board of Trustees adopt Resolution 4-00, renewing the probationary faculty
appointment for Mr. Dan Pratt. Mr. Colwell seconded the motion. Motion passed.
Mr. Colwell moved the Board of Trustees adopt Resolution 5-00, renewing the probationary faculty
appointment for Mr. Chris Portmann. Ms. Quigg seconded the motion. Motion passed.
Ms. Quigg moved the Board of Trustees adopt Resolution 6-00, renewing the probationary faculty
appointment for Ms. Sally Sharbaugh. Mr. Warring seconded the motion. Motion passed.
Mr. Warring moved the Board of Trustees adopt Resolution 7-00, renewing the probationary faculty
appointment for Ms. Penny Woodruff. Mr. Colwell seconded the motion. Motion passed.
Mr. Warring moved the Board of Trustees adopt Resolution 8-00, approving an agreement between
Grays Harbor College and the Grays Harbor College Federation of Teachers regarding Academic
Employees Teaching Within a Correctional Facility. Ms. Quigg seconded the motion. Motion passed.
VIII.
Adjournment
The meeting was adjourned at 10:47 p.m.
_______________________________________
Jewell C. Manspeaker, Secretary
___________________________________
Lynn Kessler, Chair
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GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
April 18, 2000
MEMBERS PRESENT:
Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Lynn Kessler, Ms. Kathy Quigg
Mr. John Warring
MEMBERS ABSENT:
None
OTHERS PRESENT:
Ms. Sarah Bruner, Ms. Diane Carter, Ms. Nancy Davis, Ms. Katherine Gulmert,
Ms. Nadine Hibbs, Mr. Gene James, Mr. Dale Johnson,
Mr. Dale Larson, Dr. Jewell Manspeaker, Mr. Christopher Minnick, Mr. Neil
Martinson, Ms. Nancy McKinney, Dr. Vicki Mitchell,
Dr. Arlene Torgerson, Ms. Sandy Zelasko
The Board adopted to revise the agenda to accommodate those in attendance.
IV.
II.
Awards and Recognition
1.
Dr. Torgerson introduced Ms. Nadine Hibbs, new director of financial aid. Ms. Hibbs previously
was director of financial aid at Pierce College.
2.
Dr. Manspeaker presented Mr. Dale Larson, GHC’s Phi Theta Kappa advisor with a gift from PTK
national headquarters formally recognizing his contributions to Phi Theta Kappa. Mr. Gene James,
PTK member accepted PTK’s Journey Challenge award on behalf of the local chapter. Mr. James
added that Beta Iota chapter recently received the service award for our region as well.
3.
Dr. Manspeaker presented GHC’s Academic All-American Nominees, Ms. Sarah Bruner and Mr.
Christopher Minnick certificates from the national office of PTK. They had previously been
recognized, along with other Washington Community and Technical College nominees, in a
ceremony in Olympia presided over by the state’s Lt. Governor.
Approval of Minutes
Mr. Colwell moved the minutes of the March 21, 2000 be approved. Mr. Hitt seconded the motion.
Motion passed.
III.
Correspondence
Dr. Manspeaker reported he received a letter from the Grays Harbor College Federation of Teachers
agreeing to join the college bargaining team in pursuing training in interest based bargaining. Both
parties would have the option of retaining a consultant.
I.
Roll Call
Roll was called and all members of the Board were present.
V.
Reports
A.
Trustees’ Report (Ms. Lynn Kessler)
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Mr. Colwell attended a state-wide meeting recently where emphasis was placed on the necessity
of trustees keeping legislators apprised of community and technical college issues. He noted that
GHC trustees have an excellent rapport with local legislators.
He also learned that many boards are provided with a financial report each meeting. Currently,
GHC Board members receive quarterly reports. After discussion, Board members opted for
regular updates on financial matters and audit compliance issues.
Mr. Colwell asked if the college is involved in encouraging students to vote. Dr. Torgerson
replied that we are. Ms. Kessler asked that students be informed that it is necessary to be a U.S.
citizen in order to vote.
B.
Faculty Report (Ms. Diane Carter)
Ms. Carter distributed a copy of the letter Dr. Manspeaker referred to regarding interest based
bargaining training. She and Dr. Manspeaker will meet soon to discuss the process. Dr.
Manspeaker expressed appreciation for the GHCFT’s response to his request and the manner in
which they are moving forward.
C.
Student Government Report
None
D.
E.
President’s Report (Dr. Jewell C. Manspeaker)
1.
2001-03 Capital Budget Request – Dr. Manspeaker expressed appreciation to Mr. Johnson
and Ms. McKinney for their efforts in developing the college’s capital request. He noted it is
the largest capital request we have ever submitted. The most significant item in the request is
a $4,579,500 library renovation project.
2.
Other Items for Consideration – Dr. Manspeaker informed Board members two upcoming
events – the Choker Club Crab Feed April 28th at the Rotary Log Pavilion and the
Scholarship Convocation May 24th at 7:30 p.m. at the Bishop Center.
3.
The president expressed appreciation to Mr. Samuelson for hosting Salmon Corp members
on campus during Spring break. He explained they are Native Americans from Oregon and
Washington who perform watershed restoration.
Vice President for Instruction’s Report (Dr. Vicki Mitchell)
1.
Faculty Excellence Awards – Before discussion, Dr. Mitchell noted there was a
typographical error in the backup materials on this issue. Instead of recommending that each
recipient of the President’s Award for Excellence receive $1,000, it should read $1,500. A
lengthy discussion ensued regarding the Faculty Excellence Development Awards. Mr.
Warring moved the total award in this category be not more than $10,000 and that no more
than five awards be granted. In addition, three President’s Awards for Excellence be
granted. Ms. Quigg seconded the motion. Mr. Hitt voted nay. Motion passed. After further
discussion, Mr. Colwell moved a sub-committee be formed to review the prioritization of the
applications as proposed by the Excellence Committee. Ms. Quigg seconded the motion.
The Board selected two of its members (Ms. Quigg and Mr. Warring) to form a subcommittee to review the applications and make a recommendation to the Board.
2.
Sabbatical Leave Requests – A letter from the Sabbatical Leave Committee was distributed
listing in prioritized order their recommendations. They ranked six specific quarters of
sabbatical leave that they believe merit funding during 2000-01. The Board discussed the
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financial ramifications of funding sabbaticals when the college is faced with possible decreased
funding. All Board members agreed the college’s financial future is of concern to them.
After a lengthy discussion, Mr. Colwell moved the Board accept the Sabbatical Committee’s
recommendations. Mr. Warring seconded the motion. Mr. Hitt voted nay. Motion passed.
3.
F.
Mr. Colwell inquired about student recruitment. Dr. Manspeaker responded a report will be
presented at the May Board meeting. Mr. Warring asked for a report that shows how FTEs
are funded, the cost per FTE, student/faculty ratios, etc. Dr. Manspeaker replied that data is
available. He added that analysis has been done on several programs that show enrollment,
job placement, number of graduates, cost per FTE, profit/loss, etc. ratio of administrators
compared to other community colleges, etc. Mr. Warring also inquired as to ratio of
faculty/administrators compared to other community colleges and percentage of employees –
classified staff, administration and faculty. Dr. Manspeaker agreed to provide these
comparisons but noted that they can be misleading because unlike most community colleges
who charge goods and services to specific programs, we centralize goods and services under
the category of institutional support.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Revised Board Policy 402, Student Activities – Dr. Torgerson presented revised BP 402 for a
second reading. Proposed revisions had been discussed at the last meeting and incorporated
into the policy. Ms. Quigg moved the Board adopt revised BP 402, Student Activities. Mr.
Colwell seconded the motion. Motion passed.
2. Student Right to Know – Dr. Torgerson explained the student right to know and campus
security act requires schools to disclose information to prospective students and the public
regarding graduation rates and transfer rates. Since the Board received this information Dr.
Torgerson received state-wide comparison numbers. It shows GHC’s completion and
graduation rate a little higher than the state average and our transfer rate a little lower.
G.
Dean for Financial Services (Ms. Nancy McKinney)
1.
Board members had received a budget status report through March 31, 2000 providing the
status of selected funds. Ms. McKinney noted the expenditures, which include
encumbrances, reflect typical spending patterns for this time period.
2. Mr. Hitt asked for a budget breakdown for the Riverview School project. Mr. Johnson replied
we are in the preliminary stages but the overall budget is $800,000. Mr. Hitt asked what the
plan is if total funding is not acquired. Dr. Manspeaker said we have one more year to claim
matching funds from the state and that there are several grant proposals and requests
outstanding.
VII.
Executive Session
The Board entered into Executive Session at 8:20 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or reviewing the
performance of a public employee; consultation with legal counsel regarding agency enforcement actions,
or actual or potential agency litigation; consideration the sale or acquisition of real estate; and/or
reviewing professional negotiations.
The regular meeting reconvened at 9:40 p.m.
VIII.
Adjournment
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RETURN
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GRAYS HARBOR COLLEGE
BOARD OF TRUSTEES
May 16, 2000
MEMBERS PRESENT:
MEMBERS ABSENT:
OTHERS PRESENT:
Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Lynn Kessler, Ms. Kathy Quigg, Mr. John
Warring
None
Ms. Diane Carter, Dr. Jewell Manspeaker, Mr. Neil Martinson,
Ms. Nancy McKinney, Dr. Vicki Mitchell, Ms. Carol Pettainen,
Mr. Robert Sutlovich, Dr. Arlene Torgerson, Ms. Sandy Zelasko
Before the meeting began, Dr. Manspeaker introduced next year’s ASB President, Mr. Robert Sutlovich.
I.
Roll Call
Roll was called and all members of the Board were present.
II.
Approval of Minutes
It was moved and seconded the minutes from the April 18, 2000 meeting be approved. Motion passed.
III.
Correspondence
There were no questions regarding correspondence items included in Board packets.
IV.
Awards and Recognition
Dr. Manspeaker presented Ms. Carol Pettainen, who has been with the college for 29 years, with a plaque
of appreciation. She is leaving the college to take a position with the Seattle Community College
District.
V.
Policy Governance Work Session
A. Review of Data Related to College Operations
Information regarding student enrollment, student-to-faculty ratios, operating expenditures, capital
appropriations and staffing trends was included in Board packets received before the meeting. Dr.
Manspeaker said the information provides key information about the college and influences decisions
regarding the budget. In addition, data showing analysis of enrollment and financial trends from 1997
– 2000 was distributed. It showed vocational/occupational enrollment down approximately 16%
from 1996-97.
An analysis of staffing trends for the period 1988 – 1999 was discussed. The Board asked for
clarification of what appears to be more growth in the administrative/exempt area than classified staff
or faculty. Dr. Manspeaker replied that the major area of growth in administrative staff has been
through grants, contracts, and information systems.
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Ms. Kessler asked why our timber FTEs are maintaining a status quo. Dr. Manspeaker explained that
last year we gained support from the other presidents in the system and the State Board to hold
constant our allocation for this biennium. However, it is not likely that this will continue in the
future.
The Board reviewed actual and projected expenditures. Dr. Manspeaker noted over the last four years
expenditures have been reduced by $331,000.
B. Consideration of 2000-01 Budget Priorities
Ms. McKinney reported the Budget Committee has begun work but in order to continue, needs
direction from the Board.
Dr. Manspeaker asked the Board to consider the following questions when considering budget
priorities for Fiscal year 2000-01.
1.
Can we continue to sustain our pattern of reducing the budget for one-time expenditures?
2. Do we want to build a budget that allows special emphasis?
3. Do we want to build a budget that maintains positions for current faculty and staff?
4. Do we need to change the scope of the academic programs?
5. How can we address the tensions of off-campus programs and distance education competing with
daytime instruction for resources?
6. How should we position ourselves for changes that will occur in the next biennium?
The Board had a lengthy discussion regarding each item. Following are some of their comments:
1. The college is here for the students and the curriculum needs to be adjusted so we are offering
classes they want.
2. We need to be student focused and need high quality faculty to accomplish that goal.
3. Make sure we are using marketing techniques that have been successful at other institutions.
4. Maintain the integrity of on-campus offerings.
5. Avoid erosion to base of one-time expenditures.
6. Keep the budget in line and create savings.
7. Don’t expand off-campus sites.
VI.
Reports
A. Trustees’ Report (Ms. Lynn Kessler)
Board members were reminded of end-of-the-year activities.
B. Faculty Report (Ms. Diane Carter)
Ms. Carter reported she had received feedback from faculty members regarding budget priorities
presented to the Board. She distributed a list of concerns. It was noted there is still a difference of
opinion between faculty and administration as to the total number of full-time faculty and
administrative/exempt staff. Ms. Carter said it would be helpful to see how many exempt staff are
funded by the operating budget and how many are grant funded. Dr. Manspeaker said he would
provide that information. He reported we have grown our grants and contracts by a huge percentage
over the last nine or ten years. He added that exempt staff funded by grants do not have job security
since their contracts only extend for the life of the grant.
Mr. Warring asked for input regarding improving communication, trust and credibility between
faculty and administration.
C. Student Government Report (Mr. Robert Sutlovich)
1. Student Elections – Next year’s officers are:
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President – Robert Sutlovich
Vice President – Susan James
Treasurer – Patty Rajcich
Secretary – Erick Piponius
Senator – Susan Jones
Senator – Amy Krekow
Senator – Kourtney Widener
Senator – Lawauna Finley
One sophomore senator position remains open and will be assigned in Fall Quarter. Five
freshman senator positions will be voted on in the Fall by the student body.
2. Services and Activities Budget – Because four groups did not solicit funds this year, the S and A
budget committee was able to cut over $15,000 from requests submitted by campus clubs.
D. President’s Report
Information on the following agenda items had been sent to the Board prior to the meeting. Dr.
Manspeaker briefly addressed each issue.
1. Preparation for 2001 Accreditation Visit – Dr. Manspeaker reported 67 people on campus are
serving on accreditation committees. The first draft of the self-study is available for review. He
expressed appreciation to Mr. Jeff Wagnitz for spearheading this effort.
2. GHC Faculty Mix Study Report – This report was prepared at the request of the State Board to
enable them to report to the Legislature on the mix of full-time and part-time faculty within the
Washington community and technical college system. He added that we do not know how the
data for GHC compares with other community colleges in the state.
3. Riverview School – Two major awards have been received for renovation of the Riverview
School in Raymond -- $100,000 from the Grays Harbor College Foundation and $25,000 from
Pacific County.
4. Plans and Partnerships for Expanding Training in Information Technologies – The college has
applied for $250,000 in state funding, as well as matching support from our partners in this
endeavor (GHPDA, Safe Harbor.com, CELL Center and two local school districts) in the amount
of $150,000 to initiate a certificate and degree program in knowledge systems support
technology. It would allow people who have entry level jobs to increase their skills. We would
co-locate with the CELL Center at the Satsop Development Park. Mr. Warring expressed
concern regarding the relationship between the CELL Center, Safe Harbor and the College.
5. Proposed Board Policies 108 and 109 - Two new policies were presented for a first reading. BP
108 sets in policy standards for ethical behavior and for avoiding conflicts of interests and BP
109 sets in policy a code of ethics for the Board. The Board adopted a code on ethics in 1993 but
was not adopted in policy format.
6. Other Items for Consideration –
a.
Dr. Manspeaker asked Board members to complete a Mission and Goals Attainment
Survey that had been distributed to faculty and staff at a recent meeting.
b.
Dr. Manspeaker displayed “Power Coupons.” He explained it is a coupon for
prospective students to attach to their application forms when they register for classes.
After the 10th day of the quarter a coupon will be drawn and two students and books at
GHC. The individual referring the student to the college will also receive a gift.
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E. Vice President for Instruction’s Report (Dr. Vicki Mitchell)
1. Faculty Excellence Awards – Ms. Quigg and Mr. Warring reviewed Faculty Development
Awards applications. They announced they concurred with the Excellence Committees’
recommendation for granting awards totaling $13,500.
Dr. Manspeaker said the Excellence Committee also presented him with their recommendations
for recipients of President’s Excellence Awards. Although $4,500 had been committed, the
committee recommended adding another $1,500 because there was a tie in one category. Dr.
Manspeaker said he would like to honor both nominees.
Mr. Warring moved the Board accept the Excellence Committees’ recommendation to award
seven Faculty Excellence Awards totaling $13,500. Mrs. Quigg seconded the motion. Motion
passed.
Mr. Warring moved the Board authorize the awarding of four President’s Excellence Awards and
increase the total amount from $4,500 to $6,000. Mr. Hitt seconded the motion. Motion passed.
F. Vice President for Student Services’ Report (Dr. Arlene Torgerson)
1. Marketing Efforts – The Board had received a report showing previous, current and future
marketing efforts. Dr. Torgerson reviewed the document with the Board. It contained
recruitment and enrollment goals, marketing efforts by type of education, marketing efforts by
age segments and ideas for improving enrollment.
G. Dean for Financial Services (Ms. Nancy McKinney)
1. Audit Update – Ms. McKinney recognized Dr. Torgerson and the Business Office staff for
developing an internal control improvement checklist. All processes performed by the Business
Office and purchasing have been reviewed. Ms. McKinney reported she did not find any internal
control weaknesses. Mr. Hitt emphasized the Board is very concerned about audit findings. Ms.
McKinney replied that she is confident the next audit will be successful.
VII.
Executive Session
The Board entered into Executive Session at 8:25 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or reviewing the
performance of a public employee; consultation with legal counsel regarding agency enforcement actions,
or actual or potential agency litigation; consideration the sale or acquisition of real estate; and/or
reviewing professional negotiations.
The regular meeting reconvened at 10:20 p.m.
VIII.
Action Items as a Result of the Executive Session
It was moved and seconded the Board of Trustees of Grays Harbor College extend the employment
contract of President Manspeaker until June 30, 2003. Motion passed.
____________________________________
RETURN
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GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
June 20, 2000
MEMBERS PRESENT:
Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Lynn Kessler, Ms. Kathy Quigg,
Mr. John Warring
MEMBERS ABSENT:
None
OTHERS PRESENT:
Dr. Jewell Manspeaker, Mr. Neil Martinson, Ms. Nancy McKinney,
Dr. Vicki Mitchell, Mr. Robert Sutlovich, Dr. Arlene Torgerson,
Ms. Sandy Zelasko
Before the meeting began, the Board hosted Spring Quarter retirees, Dr. Harry Beeler, Dr. James Phipps, Ms.
Bonnie Roberts and Ms. Nancy Stallo for dinner in the Faculty Lounge. Ms. Jane Cook was unable to attend.
I.
Roll Call
Roll was called and all members of the Board were present.
II.
Approval of Minutes
Mr. Hitt moved the minutes of the May 16, 2000 meeting be approved. Mr. Colwell seconded the
motion. Motion passed.
III.
Correspondence
Correspondence included an intergovernmental cooperation agreement between the college and Pacific
County stating conditions agreed to in order for the college to receive $25,000 from the pacific County
Commissioners in support of the Riverview renovation project.
Dr. Manspeaker reported he has received a response from the State Board Office with regards to our grant
proposal for an Informational Technology Program at Satsop Development Park. We applied for two and
were successful on one amounting to approximately $83,000. It does not require a match.
Retirement letters were received from Dr. Harry Beeler and Dr. James Phipps who are retiring the end of
Spring Quarter and Mr. Ed Butts, Mr. Hal Gilstand and Ms. Pat Hillion, who are retiring December 31,
2000.
IV.
Reports
Trustees’ Report (Ms. Kathy Quigg)
A.
Mr. Hitt will represent the Board at the TACTC Regional meeting this month that will address the
2001 Legislative session.
B.
Faculty Report (Ms. Diane Carter)
The Board had received a document from Ms. Carter that listed comments submitted by faculty
regarding the Board’s budget priorities. Some comments expressed concern that faculty numbers
are decreasing while the number of administrators is increasing. Board members agreed this
continuing discrepancy between some faculty and administrators regarding the number of faculty
vs. administrative personnel has to be resolved. Ms. Kessler asked that information be developed
that differentiates between administrators funded by the operating budget and exempt personnel
funded by grants. Dr. Manspeaker said attempts have been made to do that and information
provided in the Board packet for this meeting does this. However, he recognizes that confusion
and disagreements persist. Mr. Warring said he thought it was more a matter of credibility than
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lack of information. He added that he thinks it is the Board’s job to make sure that when
personnel cuts are made they are evenly distributed between faculty, classified staff and exempt
personnel.
C.
D.
Student Government Report (Mr. Robert Sutlovich)
1.
Student government leaders for next year will attend new council orientation.
2.
Student Council budget was cut $4,500 for next year – from $28,500 to $24,000. Fundraising activities will be held in an effort to make up the difference.
President’s Report (Dr. Jewell Manspeaker)
1.
Dr. Manspeaker’s first report was a comparative staffing report that contained the following
information:
a. Analysis of staffing trends by employment type and funding source: 1988 – 1999
b. Headcount and FTEF staffing data as taken from reports by the State Board
c. Lists of classified staff employed in 1999-00 and 1989-90
d. Lists of exempt staff employed in 1999-00 and 1989-00
e. Listing of faculty paid on the full-time faculty salary schedule in Fall 1989, Fall 1996,
Fall 1998 and Fall 1999
f. Listing of tenured and tenure track faculty employed in Fall 1989, Fall 1996, Fall 1998
and Fall 1999
g. Summary of faculty staffing data by academic division for Fall 1989, Fall 1994, Fall
1996, Fall 1998, and Fall 1999
Mr. Warring asked for a definition of non-teaching faculty and exempt
professional/technical. Dr. Manspeaker responded that non-teaching faculty are
primarily librarians and counselors and exempt professional/technical personnel include
many of our coordinators. Some examples are:
Work First coordinator who works with people coming off welfare. That positions
deals directly with those students. Another example would be the
b. PRI (Partnership for Rural Improvement) position which is funded by WSU. That
person works directly with human service organizations and focuses on ways
colleges can impact and improve their communities.
c. Tech Prep Coordinator who works with local high school vocational faculty and
counselors.
These positions usually have direct involvement with students and supervise few, if any,
staff.
a.
2.
Proposed Board Policies 108 and 109: This is a second reading for both policies related to
ethics. BP 108 sets in policy standards for ethical behavior and for avoiding conflicts of
interest. BP 109 commits to policy a code of ethics adopted by the Board in 1993. Dr.
Manspeaker explained the Washington Ethics law provides all the guidelines State employees
need to understand the responsibilities regarding ethical performance of public employees.
At this time the college does not have a specific policy. Ms. Quigg moved the Board adopt
Board Policies 108 and 109. Mr. Warring seconded the motion. Motion passed.
3.
Other Items for Consideration:
Dr. Manspeaker expressed appreciation to Board members, faculty and staff for their
participation in recent graduation ceremonies.
Dr. Manspeaker reported on an economic impact study which will be conducted soon to
identify the economic impact of community and technical colleges on the State of
Washington. The goal is to have the study finished by the end of October.
a.
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Ms. Kessler noted that Mr. Hitt has been representing the Board on the GHC Foundation
Board for several years. She asked him if he wanted to continue and if any other member
would be interested in serving. Mr. Hitt said he would continue. Ms. Kessler asked him to
report at Board meetings. He said at the last Foundation meeting they opted to fund a second
year for World Class Scholar students who meet eligibility requirements during their
freshman year at GHC. The second year award will be reviewed annually and awarded
dependent upon Foundation assets.
E.
Vice President for Instruction (Dr. Vicki Mitchell)
1.
F.
G.
Dr. Mitchell reported several screening and hiring processes are currently underway; several
full-time faculty positions for Stafford Creek Correctional Center and on-campus positions.
Hiring processes will continue until the positions are filled.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Childcare – Currently 88 children are enrolled. The college’s partnership with Wunderland
Childcare is very positive.
2.
Technological Self-Service Efforts – Over the last several years a number of self-services
and processes have been added for students via the WEB ( class information, schedule,
unofficial transcript, registration appointment information, degree audit, pin change, schedule
planner, Web admissions, financial aid application status, Hope scholarship data, etc. Mr.
Warring commented positively about the college’s Web site.
3.
Revised Board Policy 406 Title IX, Section 504, Grievance Procedure for Students - Dr.
Torgerson presented the first reading of revised BP 406 that is an effort to make it more
compatible with the Title IX policy for employment on campus. It provides a procedure for
students to use in gender and disability grievances in the area of admissions, disability
accommodations and other educational activities. The employment related wording is
deleted since the Human Resources Office would handle those complaints as stated in Title
IX-504 grievance policy for employment.
4.
Enrollment – Summer FTEs are up about 17. As of today we are down 20 from last year this
time for Fall Quarter.
Dean for Financial Services (Ms. Nancy McKinney)
1.
Ms. McKinney reported the Budget Committee has completed its work. Mr. Hitt inquired
about a replacement for Ms. Pettainen. Ms. McKinney replied the position will be posed.
Ms. Kessler asked about the increased budget for marketing efforts. Dr. Torgerson said
present efforts that have been successful will be continued and several new strategies are in
progress. She noted high school visits will begin Fall Quarter and that plans are underway for
“open class day” Fall Quarter. High School students would come on campus and attend
classes.
Counseling efforts have been increased at the Whiteside Center.
Mr. Hitt noted that someone from the college made a follow-up call to his daughter who will
be attending GHC in the Fall. She was very impressed. Dr. Torgerson said there are two
student ambassadors that call all incoming students.
V.
Executive Session
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The Board entered into Executive Session at 8:14 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or reviewing the
performance of a public employee; consultation with legal counsel regarding agency enforcement actions,
or actual or potential agency litigation; consideration the sale or acquisition of real estate; and/or
reviewing professional negotiations.
The regular meeting reconvened at 9:20 p.m.
VI.
Action Items as a Result of the Executive Session
Mr. Colwell moved the Board adopt the proposed administrative salary rates for year 2000-01. Mr.
Warring seconded the motion. Motion passed.
VII.
Adjournment
The meeting was adjourned at 9:22 p.m.
____________________________________
________________________________________
Jewell Manspeaker, Secretary
Lynn Kessler, Chair
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MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
July 18, 2000
MEMBERS PRESENT:
Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Lynn Kessler
MEMBERS ABSENT:
Ms. Kathy Quigg, Mr. John Warring
OTHERS PRESENT:
Ms. Diane Carter, Mr. Mike Kelly, Dr. Jewell Manspeaker,
Mr. Neil Martinson, Ms. Nancy McKinney, Mr. Robert Sutlovich,
Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present except for Ms. Quigg and Mr. Warring.
II.
Approval of Minutes
Ms. Kessler asked that the minutes show she was in attendance. Mr. Colwell moved the minutes,
of the June 20, 2000 meeting, as amended, be approved. Mr. Hitt seconded the motion. Motion
passed.
III.
Correspondence
Dr. Manspeaker distributed copies of the following correspondence:
1.
Letter from Dr. Gary Murrell and response from Dr. Manspeaker regarding the faculty
excellence awards process.
IV.
2.
Letter from Ms. Kathleen Pace stating she would be refunding her faculty excellence
award to the college and Dr. Manspeaker’s response.
3.
Letter from Mr. Jeff Wagnitz stating he would be taking a leave of absence this next
academic year to serve as interim dean for transfer and pre-college programs at Highline
Community College and Dr. Manspeaker’s response. It was noted that Mr. Wagnitz will
continue his involvement in GHC’s accreditation process.
Reports
A. Trustees’ Report (Ms. Lynn Kessler)
1. Trustee Scholarship – Ms. Kessler said she would prefer to discuss this item when all
Board members were present and asked that it be tabled until the next meeting.
2. GHC Foundation Report – Mr. Hitt reported the Foundation met recently and heard a
presentation regarding methods and techniques of fund-raising. The Foundation has
purchased donor-tracking software that should be helpful in future fund-raising efforts.
3. Election of Officers – Mr. Hitt moved that Ms. Quigg be elected Chair effective
September, 2000. Mr. Colwell seconded the motion. Motion passed. Mr. Colwell
moved Mr. Hitt be elected vice-chair effective September, 2000. Ms. Kessler seconded
the motion. Motion passed.
B. Faculty Report (Ms. Diane Carter)
1. Ms. Carter stated she and Dr. Manspeaker have been conferring on the interim
negotiations between the college and the GHCFT. She added that the faculty is
committed to interest-based negotiations, maintaining good relationships and the success
of the college.
C. Student Government Report (Mr. Robert Sutlovich)
1. It is not known whether or not sophomore senator Susanne Jones will be returning to
GHC Fall Quarter. If she doesn’t, it will be necessary to elect a new senator in the Fall.
2. Several student government leaders will be attending a leadership conference at Bellevue
Community College September 7 and 8.
D. President’s Report (Dr. Jewell C. Manspeaker)
1. Adoption of the 2000-01 Operating Budget, Grants and Contracts – Ms. McKinney
distributed revised budget documents. Dr. Manspeaker stated that this has been the most
pleasant budget process he has experienced and thanked Ms. McKinney for her efforts.
He said he has confidence in this budget and that it is balanced with the forecasted
revenues.
Dr. Manspeaker and Ms. McKinney answered questions from the Board regarding the
budget. The Board asked for clarification regarding the following:
a.
Part-time faculty salaries - Dr. Manspeaker responded that part-time faculty will
receive the same 3% increase that other state employees were granted.
b.
Administrative overhead fees – Dr. Manspeaker said this is a new budget
category. For example, the Department of Corrections contract includes 11% for
administrative overhead. These funds can be used to offset other expenses.
c.
South Bend site – The college is in the process of selling the South Bend site to
the South Bend School District. All Pacific County college offerings will be
housed at the Riverview School in Raymond.
d.
Increases in Goods and Services - Dr. Manspeaker explained that in reality the
total goods and services expenses were held to what was expended last year.
Increases reflect one-time increases for initiatives that need to be accomplished;
for example, recruitment efforts.
e.
Unobligated Fund - Dr. Manspeaker said it is a reserve for unanticipated
occurrences.
After further discussion Mr. Colwell moved the Board adopt the following resolutions.
Mr. Hitt seconded the motion. Motion passed.
Res. No. 9-00 – Adopting the Budgets for the Fiscal Year 2000-01.
Res. No. 10-00 – Approving Salaries of Non-Scheduled Personnel for the Fiscal Year 2000-01.
Res. No. 11-00 – Approving the Salaries for Ancillary Services for the Fiscal Year 2000-01.
Res. No. 12-00 – Approving the Process for Establishing the Professional Salary Schedules for
Fiscal Year 2000-01.
2. Summer Capital Improvements Projects – Dr. Manspeaker reviewed the following
capital projects taking place this summer:
a.
300 Building biology laboratories remodel
b.
Handicap access bridge to 800 Building
c.
Remodel of 400 Building to provide a space for the WSU Learning Center,
create direct access to the 450 Building through the 400 Building and remodel
Room 414
2
d.
e.
f.
g.
h.
Correct drainage problem with walkway at the south end of the 200 Building and
make walkway handicap accessible
Remodel Whiteside Garage as a facility for students with infants in the Families
that Work Program
Repair roof of Bishop Center
Replace carpeting at Bishop Center
Add carpeting to two classrooms in the 400 Building
3. Other Items for Consideration
a.
Dr. Manspeaker introduced and welcomed Mr. Mike Kelly, GHC’s new dean for
workforce education. He comes to GHC with 12 years of experience from Big
Bend Community College.
b.
Educational facilities at Stafford Creek are ready for occupancy. To date, six
full-time faculty have been hired to teach at the prison.
c.
The Bank of Grays Harbor has made a $10,000 donation to the Riverview School
project in Raymond.
E. Vice President for Student Services Report
Dr. Manspeaker reported for Dr. Torgerson, who was not present. He asked the Board to
consider adopting revisions to Board Policy 406, Title IX, Section 504, Grievance Procedure
for Students. The revised policy contains changes that make it more consistent and
compatible with the Title IX policy for employment on campus. This was the second reading
of the proposed revisions. Mr. Hitt moved the Board adopt revised Board Policy 406.
Mr. Colwell seconded the motion. Motion passed.
Mr. Hitt informed the Board that he had not been able to attend the recent TACTC regional
legislative meeting, but since that time, has learned that TACTC legislative priorities will
probably focus on increasing the operating and capital budgets and strategies to retain technology
instructors who can earn more money in the private sector.
V.
Executive Session
The Board entered into Executive Session at 6:30 p.m. for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public
employment or reviewing the performance of a public employee; consultation with legal counsel
regarding agency enforcement actions, or actual or potential agency litigation; consideration the
sale or acquisition of real estate; and/or reviewing professional negotiations.
The regular meeting reconvened at 7:10 p.m.
VII.
Adjournment
The meeting was adjourned at 7:15 p.m.
____________________________________
Jewell Manspeaker, Secretary
________________________________________
Lynn Kessler, Chair
3
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GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
September 19, 2000
MEMBERS PRESENT:
MEMBERS ABSENT:
OTHERS PRESENT:
Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Lynn Kessler, Ms. Kathy Quigg,
Mr. John Warring
None
Ms. Diane Carter, Mr. John Clary, Dr. Mario Cordova,
Ms. Gloria Fenton, Mr. Mohammad Ibrahim, Ms. Lynne Lerych,
Dr. Jewell Manspeaker, Mr. Neil Martinson, Ms. Sue Means,
Ms. Nancy McKinney, Dr. Vicki Mitchell, Mr. Robert Sutlovich,
Dr. Arlene Torgerson, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members of the Board were present.
II.
Approval of Minutes
Mr. Hitt asked that the minutes of the July 18, 2000 be amended as follows: Under Agenda Item E.,
second paragraph, “TACTC legislative priorities will probably focus on increasing the operating and
capital budgets and strategies to retain technology instructors who can earn more money in the private
sector.” The sentence should read “TACTC legislative priorities will probably focus on increasing the
operating and capital budgets and strategies to retain technology instructors and nursing instructors who
can earn more money in the private sector.” Ms. Kessler moved the minutes be approved as amended.
Mr. Hitt seconded the motion. Motion passed.
III.
Correspondence
Correspondence included in Board packets (items 1 – 6):
Correspondence between the college and the South Bend School district regarding the sale of the
1.
South Bend site.
Correspondence from the Public Employment Relations Commission regarding Dr. Gary
2.
Murrell.
Correspondence between the president and Ms. Pam Aho regarding the Faculty Excellence
3.
Award she received.
Letter of resignation from Mr. Gary Allin and president’s response.
4.
Information regarding dedication of book to Dr. Jon Krug entitled Skill Standards for
5.
Professional-Technical College Instructors and Customized Trainers.
“Reaching for Common Goals” a brochure describing the events planned for the first week that
6.
faculty return – Fall Kick-Off Days.
7.
Dr. Manspeaker distributed copies of an interim agreement between the college and the GHCFT
and a letter signed by the president and Ms. Diane Carter explaining the negotiation process. Dr.
Manspeaker thanked Ms. Carter for her cooperation and efforts.
IV.
Policy Governance Work Session
Members of the Fall Kick-Off-Days Committee were in attendance to report on Kick-Off-Days
activities. The committee consisted of representatives from faculty, classified staff and administration.
They reported “Reaching Common Goals” was the theme of an activity where faculty, staff and
administration broke into three groups and were asked to address the following:
Describe Grays Harbor College at the present time.
1.
Describe the possibilities and challenges for the future of Grays Harbor College.
2.
Analyze the descriptions you’ve created to identify the different visions held by members of
3.
different college constituencies.
Analyze the descriptions you have created to identify common ground shared by members of
4.
different college constituencies.
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Members of the committee served as facilitators for each group. They tracked each group’s responses.
After individual group meetings, all participants reconvened and each group’s comments were presented.
An open discussion followed. Ms. Lerych said she would compile the responses and distributed them to
faculty and staff. It was noted that there was an interest by all parties to continue open discussions. Dr.
Manspeaker thanked the committee for their efforts.
V.
Reports
Trustees’ Report (Ms. Kathy Quigg)
A.
1.
Fall TACTC Conference – Mr. Hitt, Mr. Warring, Mr. Colwell and Dr. Manspeaker
attended the Fall TACTC conference in Seattle. Mr. Hitt reported he especially enjoyed a
session featuring a panel on financial management. Mr. Colwell said trustees were informed
that there will probably be less funding for community colleges this legislative session
because of the impact of initiatives.
B.
Faculty Report (Ms. Diane Carter)
None
C.
Student Government Report (Mr. Robert Sutlovich)
1. Leadership Conference - Mr. Sutlovich reported student government representatives attended
a leadership conference at Bellevue Community College recently. He said the sessions were
worthwhile and he particularly enjoyed presentations on diversity and ethics.
At the conference Pierce College asked the other colleges to become involved in a campaign
to make text books tax-exempt. At this time, GHC has not decided whether or not to become
involved.
D.
President’s Report (Dr. Jewell Manspeaker)
1. Riverview Education Center – Dr. Manspeaker reported we are within $82,000 of our goal of
$400,000 which would make us eligible to receive maximum matching funds from the state
for the renovation of the Riverview Education Center in Raymond. A significant gift in the
amount of $35,000 was recently received from the Ben B. Cheney Foundation. Dr.
Manspeaker acknowledged Ms. Glore, director of college development and the GHC
Foundation, for her fund-raising efforts.
2.
Marketing Efforts - Ms. Goldberg, GHC Public Relations Coordinator, had prepared a
listing describing recent marketing efforts intended to increase enrollment.
3.
2001-03 Community & Technical College Capital Budget Request – Board members
received copies of the state community and technical college capital budget request. Dr.
Manspeaker noted it includes a request for $4.6 million for renovating the GHC Spellman
Library.
4.
Other Items for Consideration –
a. Dr. Manspeaker reported the college’s allocation for WFT has been reduced by half from
last year. He said a budget was built around 271 WFT FTE and the State Board figures
are 213. After discussions with State Board personnel, our WFT allocation is currently
240. Dr. Manspeaker said this will not have any impact on equipment budgets, hiring or
the operation of the college. However, it does equate to a $92,000 budget cut. The
president predicted reductions in WFT FTE could amount to a $350,000 to $400,000
reduction to our budget next year.
b.
E.
Marketing – A video was shown of TV ads for the college currently running on
local stations.
Vice President for Instruction (Dr. Vicki Mitchell)
1. New Faculty – A list of recently hired faculty was included in Board packets. Dr. Mitchell
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reported she is still in the process of hiring instructors for Stafford Creek. She noted that Dr.
April Collett, assistant dean for education at Stafford Creek, has accepted a teaching position
at Stafford Creek. Applications are being sought for the assistant dean position.
2. Mr. Hitt asked if evaluations for the college’s vocational program had been completed. Dr.
Manspeaker replied that a report will be on next month’s Board agenda.
F.
Dean for Financial Services (Ms. Nancy McKinney)
Prior to the meeting the Board had received a budget status report through June 30, 2000. It
included:
General Fund – Budget Status
1.
Capital Funds – Project Detail Statement
2.
Association Student Funds – Budget Status
3.
Ms. McKinney reviewed the documents and responded to questions from the Board. She noted a
fund balance report would be presented at the October meeting.
G.
VI.
Vice President for Student Services (Dr. Arlene Torgerson)
1. Enrollment – Dr. Torgerson reported she is cautiously optimistic regarding Fall Quarter
FTE. Financial aid applications are down but applications are up which makes predictions
difficult.
2. Viewbook – Board members had received copies of the new viewbook that is sent to
individuals who make inquiries about the college.
3. SOAR – The college is currently completing the fourth year of offering SOAR. 36 students
are attending the eight-day program this year. It is meant to enhance college readiness for
first-time freshmen. Statistics show SOAR students perform very well and have higher
quarterly completion and gpa rates.
Executive Session
The Board entered into Executive Session at 8:00 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or reviewing the
performance of a public employee; consultation with legal counsel regarding agency enforcement actions,
or actual or potential agency litigation; consideration the sale or acquisition of real estate; and/or
reviewing professional negotiations. The estimated length of the session was fifteen minutes.
The regular meeting reconvened at 8:10 p.m.
VII.
Action Items as a Result of the Executive Session
Mr. Hitt moved the college sell the South Bend site to the South Bend School District for $53,000. Mr.
Colwell seconded the motion. Motion passed.
VIII.
Adjournment
The meeting was adjourned at 8:12 p.m.
_____________________________________
Jewell Manspeaker, Secretary
________________________________
Kathy Quigg, Chair
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GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
November 21, 2000
MEMBERS PRESENT:
Ms. Carol Carlstad, Mr. Dennis Colwell, Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
Mr. Bob Hitt
OTHERS PRESENT:
Ms. Diane Carter, Dr. Russ Jones, Dr. Jewell Manspeaker, Mr. Neil Martinson,
Ms. Nancy McKinney, Mr. Robert Sutlovich, Dr. Arlene Torgerson,
Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members of the Board were present except for Mr. Hitt.
II.
Approval of Minutes
It was moved and seconded the minutes from the October 17, 2000 meeting be approved. Motion passed.
III.
Correspondence
Dr. Manspeaker informed the Board he had received a letter of resignation from Mr. Dale Johnson who
will be retiring November 30, 2000. He noted that Mr. Johnson had recently received an award of
achievement from the ASSOCIATION, which is an organization comprised of community and technical
college administrators.
Ms. Quigg asked for questions and/or comments regarding the following correspondence that was
included in Board packets:
Recommendation for contract renewal of Ms. Roxie English.
1.
Letter of resignation from Mr. Ed Butts.
2.
GHC Self-Study update.
3.
Letters from Human Resources department to employees retiring in December, 2000.
4.
Ms. Quigg inquired about the outcome of the self-study hearings. Dr. Manspeaker responded there was
very little input.
IV.
Awards and Recognition
1. Fall Scholarship Convocation was held earlier today. Mr. Robert Sutlovich, ASGHC president, was
the recipient of the Hillier scholarship.
V.
Policy Governance Work Session – Consideration of Progress Being Made in Attaining the
Mission and Goals of the College.
In preparation for the upcoming accreditation visit, faculty, staff and students had been asked to complete
a questionnaire assessing how well the college is doing in pursuing its mission and goals. There were 33
questions and respondents could strongly agree, agree, disagree, strongly disagree or have no opinion on
each question. The questionnaire and survey findings were reviewed by the Board. Ms. Quigg expressed
concern regarding question No. 13 – “Student services are readily available to evening students.” The
survey showed 60% of students disagreed and 59% of faculty and staff agreed with the statement. Dr.
Torgerson stated the college is only open one evening a week and faculty and staff may be more aware of
that fact so responded more favorably than students. Response to Question No. 32 – “GHC effectively
markets its programs and services” was also of concern. 77% of students agreed with the statement and
only 56% of faculty and staff agreed. Dr. Manspeaker said the reality is that marketing efforts were
greatly increased last year and he is pleased that students responded favorably. Mr. Warring said he
would like to see the comprehensive transfer scores higher; GHC’s is one in five.
Dr. Torgerson noted that every Spring Quarter, community college students throughout the State are
asked to complete the CCSEQ (Community College Student Experience Questionnaire). A report is
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compiled that enables us to look at how our students rate their community college experience with other
students from around State. Mr. Warring asked for a copy.
A.
B.
Trustees’ Report (Ms. Kathy Quigg)
1.
ACCT Legislative Seminar – Ms. Quigg asked that Board members who intend to
attend this conference contact Ms. Zelasko as soon as possible in order for her to make
the necessary arrangements. At this point, Ms. Quigg and Dr. Manspeaker have indicated
they will attend.
2.
December Board Meeting - After discussion, it was decided the Board would meet for a
social event December 11th at Dr. Manspeaker’s home.
Faculty Report (Ms. Diane Carter)
1.
Stafford Creek Correctional Center Faculty Interests – Stafford Creek faculty had
expressed concern regarding conditions related to working at a correctional facility. A
meeting was held November 6 with Stafford Creek faculty, GHCFT members and
representatives from administration. Three main issues were identified: confusion
regarding contract dates, tenure committee procedures and safety. Ms. Carter and Dr.
Jones said they felt it was a valuable meeting and that all the issues were addressed.
Dr. Manspeaker suggested holding a future Board meeting at Stafford Creek.
C.
A.
Student Government Report (Mr. Robert Sutlovich)
1.
New ASGHC Members – Student government elections were October 18. Five
freshman senators, one sophomore senator and treasurer were elected.
2.
Spirit Committee – In an effort to promote GHC athletics, a committee has been formed
that sponsored a Tailgate Party for a soccer game and a pep rally for the women’s
volleyball team.
3.
Respect Committee – This committee has been formed for the purpose of encouraging
students to be more considerate of others, particularly in the areas of litter, cursing, and,
in general, treating others with respect.
President’s Report (Dr. Jewell Manspeaker)
1.
Fall Quarter Status Report – This report included enrollment information that shows the
drop in enrollment and the affect it may have on the college. This year’s enrollment is at
or below the level realized last year and a continuation of a trend over the last four years,
mainly due to the decline in dislocated workers.
2.
Riverview Education Center – The college is near its goal of raising $400,000 to receive
matching funds from the State for the renovation of the Riverview School in Raymond.
In addition, we are in partnership with the City of Raymond applying for a Development
Block Grant. If successful, it would add $500,000 for the project.
3.
Propsed Board Policy 651 – Employee Campus Weapons Policy – Dr. Manspeaker
presented this policy for a first reading. He explained this policy is the result of increased
concern by college employees for their security and safety in the workplace. It was noted
that we currently have a policy in place that prohibits students from carrying weapons.
The Washington State Attorney General’s Office has provided guidance on the legal
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issues regarding workplace security. They state workplace issues generally arise from
three sources:
Students who are angry with service providers, who may deny or limit those
services.
“Outside violence” randomly directed against the college without apparent
b.
reason.
Current or former employees who are angry with the college or another
c.
employee.
After discussion it was decided to revise the proposed policy in order to be more
compliant with other college’s policies. Dr. Manspeaker will take the proposed policy to
President’s Cabinet for review.
a.
4.
Other Items for Consideration:
2001 Legislative Session – It will be a difficult session because there will be
a.
less funds available than it will take to continue current operations of State
government because of the impact of initiatives passed this year and initiative
601. On the positive side, the State Board capital budget request includes a
$4.5M renovation of the Spellman Library. However, the HECB’s $900M
capital request combines community and technical college capital requests along
with four-year institutions but only 20% is earmarked for community and
technical colleges.
On January 2, 2001 at 10:00 a.m. we will host the Coastal Caucus Legislators on
campus. This will give us an opportunity to share not only our needs, but the
community and technical college system as a whole.
D.
b.
NLN Accreditation Process – Ms. Penny Woodruff, GHC Director of Nursing,
has been informed that the State Board for Nursing has some concerns about our
lab space and will make a recommendation that will direct the college to renovate
and expand the area. Dr. Manspeaker noted we are committed to keeping our
nursing program in place and will work with the State Board and our nursing
faculty in order to be in compliance.
c.
Mr. Warring said he received a letter from TACTC regarding part-time faculty
mix. He asked for a copy of the report.
Vice President for Student Services’ Report (Dr. Arlene Torgerson)
1.
Proposed Revision to Board Policy 402, Student Activities – Dr. Torgerson presented for a
first reading revised BP 402, Student Activities. She explained that one of the requirements
of accreditation is to provide evidence of the college’s commitment to encourage student
participation in policy development. The proposed revision changes the title of the current
policy to Student Activities and Student Involvement in Governance. A section is added that
states the college commits to seeking input from students regarding policy development by
encouraging their participation in student government, college committees and task forces.
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GRAYS HARBOR COLLEGE
2.
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Enrollment – The following reports were included in Board packets:
a.
b.
c.
Enrollment statistics comparing 1999-00 enrollment with 2000-01.
Student Enrollment Analysis from Fall Quarters – 1989, 1992, 1996, 1997, 1998, 1999,
2000
Conclusions Regarding Enrollment for Fall Quarter 2000 as Compared to Fall Quarter
1999.
Dr. Torgerson noted that as of November 8 our FTE is 1516 which is 93 less than last Fall;
enrollment in ABE is up, but all other areas are down.
3.
a.
b.
c.
d.
VI.
High School Capture Rates – A report comparing high school capture rates since 1995
was included in the Board’s packet. It shows we increased our percentage of enrolling
recent high school graduates by 5%. Efforts to increase enrollment continue. Some
examples are:
High School students who have expressed an interest in vocational offerings are
contacted on an individual basis.
We are continuing to host Knowledge Bowls on campus.
Plans are underway for a “Bridge to Campus” day to encourage ABE students from the
Whiteside Center to visit the campus.
Recruiting visits will be made to all local high schools.
Executive Session
The Board entered into Executive Session at 7:00 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or reviewing the
performance of a public employee; consultation with legal counsel regarding agency enforcement actions,
or actual or potential agency litigation; consideration the sale or acquisition of real estate; and/or
reviewing professional negotiations. The estimated length of the session was fifteen minutes.
The regular meeting reconvened at 7:30 p.m.
VII.
Action Items as a Result of the Executive Session
None.
VIII.
Adjournment
The meeting was adjourned at 7:32 p.m.
_____________________________________
Jewell Manspeaker, Secretary
________________________________
Kathy Quigg, Chair
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