Board Meeting Minutes (2/27/01)
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GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
February 27, 2001
MEMBERS PRESENT:
MEMBERS ABSENT:
OTHERS PRESENT:
I.
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt,
Ms. Kathy Quigg, Mr. John Warring
None
Ms. Diane Carter, Mr. Stan Horton, Mr. Mike Kelly, Ms. Kathy Lorton,
Ms. Sandy Lloyd, Dr. Jewell Manspeaker, Mr. Neil Martinson,
Ms. Nancy McKinney, Dr. Vicki Mitchell, Mr. Mark Reisman,
Mr. Robert Sutlovich, Dr. Arlene Torgerson, Ms. Beate Wahl,
Ms. Sandy Zelasko
Roll Call
Roll was called and all members of the Board were present.
II.
Approval of Minutes
It was moved and seconded the minutes of the January 16, 2001 be approved. Motion passed.
III.
Correspondence
None
IV.
Awards and Recognition
Dr. Manspeaker introduced Ms. Kathy Lorton, Director of Correctional Education at Stafford
Creek Correctional Facility. Previously she was an area school administrator and a teacher for
many years. Dr. Manspeaker emphasized that she is doing an outstanding job for the college in
her new position. Ms. Lorton responded that she is honored to be part of the Grays Harbor
College team and appreciates the support she has received from faculty and staff.
V.
Policy Governance Work Session
A. Review of the Key Findings of the Grays Harbor College Accreditation Self-Study
Board members had been sent an executive summary of the self-study as well as an analysis
for each of the nine standards addressed in the document. Several members of the Steering
Committee were in attendance to answer questions from the Board. Key member, Mr. Jeff
Wagnitz, was not able to attend. Dr. Manspeaker expressed his appreciation to the Steering
Committee for their efforts and to Mr. Wagnitz for his leadership in the endeavor. Some
members of the Steering Committee made brief comments regarding the Standard they were
involved in.
Standard Six: Governance and Administration. Mr. Reisman stated the main issue in respect
to governance was whether or not the college supports an open and participatory system.
The self-study document recognizes there are different constituencies within the college
community and they have strong and differing opinions regarding the level of efforts made to
accommodate differences of opinion. The consensus was that the process is open and fair
and that decisions are made to meet the needs of students. He added there are disagreements
concerns about our process, so efforts to enhance communications and shared decisionmaking will continue.
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Standard Five: Library and Information Services. Mr. Horton noted this is the sixth selfstudy he has been involved in and feels this effort has done the best job of actually getting to
the heart of the purpose of the library and bringing issues out in the open and addressing
them fairly.
Standard Two: Instructional Program. Dr. Mitchell said her portion was a highly
collaborative process with every one on the committee understanding the magnitude of the
undertaking. Their committee report recognized outstanding faculty and an excellent awards
system for our faculty. However, more work on part-time faculty communication is needed.
Standard Three: Students. Dr. Torgerson reported her committee felt the college met all the
required standards. She noted how positive it is to have so many students involved in the
campus committee process.
Standard Eight: Facilities and Equipment. Ms. Wahl stated after reviewing the various issues
involved in this Standard the committee felt the college had reason to be proud of its
accomplishments. However, there are some challenges, i.e., maintaining outreach centers,
technology, technology, and aging buildings. The committee concluded the process had been
a positive experience.
Standard Seven: Finance. Ms. McKinney said the process helped promote excellent
dialogue on how financial practices can be improved. Some suggestions have already been
implemented.
Mr. Hitt asked that wording be changed in this Standard regarding audit findings. The
document presently states “Changes in leadership in the college’s finance arena have created
instability in key Business Office functions. Most serious of these were several audit
findings that the financial services area received several audit findings in the mid-1990’s.”
He asked that “mid-1990’s” be changed to “second half of the 1990’s.”
Ms. Quigg asked what our goals are regarding the outcome of the evaluation. Dr.
Manspeaker said he believes we will be granted ten-year accreditation status but with three
and/or five year visits in between to review areas identified as needing improvement.
Dr. Manspeaker reminded the Board that the Evaluation Team will be on campus April 11 –
13 and will want to spend time with Board members to discuss areas they are responsible for
– mission, governance and integrity. A copy of the final draft of the self-study will be
forwarded to Board members. After the site visit, the team will make recommendations to
the Commission on Colleges. At the Commission’s June meeting, the Commission will
decide the accreditation status of the college.
VI.
Reports
A. Trustees’ Report (Ms. Kathy Quigg)
1. ACCT Legislative Seminar – Ms. Quigg, Mr. Hitt and Dr. Manspeaker attended the
ACCT Legislative Seminar in Washington D.C. Ms. Quigg said it was very informative
and appreciated the opportunity to attend. They all agreed there is a lot of emphasis on
education at the national level.
2. TACTC Winter Conference – Ms. Carlstad, Mr. Colwell, Mr. Warring and Dr.
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Manspeaker will attend the TACTC Winter Conference March 5 – 7 in Olympia.
3. Board Evaluation – It was suggested the Board hold a retreat this summer for the purpose
of evaluating the Board’s effectiveness. Discussion followed regarding whether or not
they wanted a facilitator, location, length of retreat. Ms. Zelasko will poll Board
members to determine a convenient time.
4. Board Appointee to the Foundation Board – Ms. Quigg announced that Mr. Hitt who has
been the Board’s representative on the Foundation Board is no longer available to attend
meetings. Mr. Colwell was appointed to replace Mr. Hitt.
B. Faculty Report (Ms. Diane Carter)
1. Ms. Carter’s report, which had been sent to the Board prior to the meeting, included a
listing of faculty accomplishments. She encouraged Board members to learn more about
GHC’s programs and faculty by visiting instructors and classes.
2. Negotiations between GHCFT and administration have begun. Several members
attended interest-based bargaining training which has proved helpful.
C. Student Government Report (Mr. Robert Sutlovich)
1. MASE Club – A new student club, MASE (mathematics, astronomy, science and
engineering), has been formed. They are currently working on two projects, a hovercraft
and a go-cart.
2. Leadership Conference – Three members of student government attended a leadership
conference at Mr. Hood Community College. Workshops focused on diversity,
maximizing publicity opportunities and team-building skills.
D. President’s Report (Dr. Jewell C. Manspeaker)
1. 2001 Legislative Session – The Legislature is facing more difficult circumstances than
when the Governor developed his budget. Higher health care costs are a major factor.
The Governor’s budget included funding for 72% of salary increases. In the past, other
than part-time faculty salaries, the Legislature has fully fund salary increases but it is
unlikely this year.
There is more optimism regarding capital projects. GHC’s library renovation project is
not in jeopardy at this time.
2. Board Policy 651, Employee Campus Weapons – This was the second reading for the
proposed policy. It was noted that this version omitted the wording “dangerous
chemicals” as suggested at the January meeting. Mr. Warring moved the Board adopt
Board Policy 651, Employee Campus Weapons. Mr. Colwell seconded the motion.
Motion passed. Mr. Hitt voted nay.
2. Proposed Board Policy Revisions – Dr. Manspeaker presented eighteen revised Board
Policies for a first reading for the Board’s consideration. He explained many were
merely housekeeping revisions and all had been reviewed by campus committees and
those that would be most affected by them. Mr. Warring noted there are three different
policies that deal with discrimination (age, disability and maternity) and wondered if they
could be incorporated. Ms. Gulmert will be asked to investigate the possibilities.
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Board Policy 616, Outside Employment, All Personnel – Mr. Warring thought the
wording was confusing. Ms. McKinney responded the wording was taken from the State
Ethics Rule.
Dr. Manspeaker said changes revisions suggested by Board members will be incorporated
before those policies will be presented for adoption at the next Board meeting.
E. Vice President for Student Services’ Report (Dr. Arlene Torgerson)
1. Enrollment – Dr. Torgerson reported as of March 13, 2001 Winter Quarter enrollment is
1569.
Ms. Quigg reminded Board members to complete their Public Disclosure forms.
Board members discussed the possibility of holding a future meeting in Pacific County
and at Stafford Creek. Dr. Manspeaker replied the May meeting may be the first
opportunity.
Mr. Warring asked that an annual calendar be developed so Board members are aware of
important dates such as tenure decisions, considering sabbatical requests, excellence
awards, etc. Ms. Zelasko will develop a schedule.
VI.
Executive Session
The Board entered into Executive Session at 7:30 p.m. for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public
employment or reviewing the performance of a public employee; consultation with legal counsel
regarding agency enforcement actions, or actual or potential agency litigation; consideration the
sale or acquisition of real estate; and/or reviewing professional negotiations.
The regular meeting reconvened at 8:55 p.m.
VII.
Action Items as a Result of the Execution Session
None
VIII.
Adjournment
Mr. Hitt moved the meeting be adjourned. Mr. Colwell seconded the motion. Motion passed.
The meeting was adjourned at 9:03 p.m.
____________________________________
Jewell Manspeaker, Secretary
________________________________________
Kathy Quigg, Chair
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GHC Board of Trustees Meeting (March 2001)
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GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
March 20, 2001
MEMBERS PRESENT:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt,
Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
OTHERS PRESENT:
None
Ms. Diane Carter, Ms. Trish Dutro, Ms. Adrienne Julius,
Dr. Jewell Manspeaker, Mr. Neil Martinson, Ms. Nancy McKinney,
Dr. Vicki Mitchell, Dr. Gary Murrell, Mr. Erik Sandgren,
Ms. Sally Sharbaugh, Mr. Robert Sutlovich, Dr. Arlene Torgerson,
Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members of the Board were present.
II.
Approval of Minutes
It was moved and seconded the minutes of the February 17, 2001 be approved. Motion passed.
III.
Correspondence
Board members had received the following correspondence prior to the meeting:
1.
Letter from Dr. Mitchell regarding State Board compliance Review of the college’s Adult
Basic Education program.
2.
Thank you letter from the GHC Foundation for the Board of Trustees’ donation to the
Riverview School project.
3.
Notice of Determination from the State Department of Health.
Regarding the letter of determination from the Department of Health, Dr. Manspeaker reported
they are claiming our program is in violation of some of their requirements. We have twenty
days to appeal and are developing a plan to respond to their concerns. They are not obliged to
respond to our appeal in a certain time frame. Mr. Hitt asked for a copy of the 1998 survey
referred to in their letter. Dr. Mitchell said she would comply.
IV.
Awards and Recognition
None
To accommodate those in attendance the agenda was altered:
VIII.
Reports
A.
1.
Trustees’ Report (Ms. Kathy Quigg)
TACTC Meeting – Several board members and Dr. Manspeaker attended the
TACTC meeting March 4 – 6. Some topics addressed were the benefits of
remedial education, accountability standards, and legislative issues. Mr. Warring
noted that our accountability standards report is due May 1 and asked if Board
members can review beforehand. Ms. McKinney replied she would make an
effort to have it ready by the April board meeting.
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2.
B.
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ACCT All-Regional Seminar June 13 – 16 – Ms. Quigg asked that members
interested in attending this meeting contact Ms. Zelasko so she can make the
necessary arrangements.
Faculty Report (Ms. Diane Carter)
The faculty report consisted of a listing of recent faculty accomplishments and activities.
C.
1.
2.
D.
1.
Student Government Report (Mr. Robert Sutlovich)
Mr. Sutlovich reported it has come to student government’s attention that their
meetings have not been in compliance with the Open Meetings Act. Since that
time, they have researched the matter and will operate in compliance in the future.
There are two openings on student council – one freshman senator and one
sophomore senator position.
President’s Report (Dr. Jewell C. Manspeaker)
Legislative Report – Dr. Manspeaker reported the Senate will be presenting its
budget the end of next week. Some items of interested rumored that would affect
community and technical colleges are:
a.
Salary increases for state employees but state agencies would be
required to provide funding from their budgets.
b.
Budget cut for state agencies would be more than the Governor’s
budget.
c.
Earthquake damage to state facilities will not have the impact on the
capital budget that many were concerned with.
d.
Regents of universities and State Board for Community and Technical
Colleges would have the authority to raise tuition up to 6.9%.
2.
Proposed Board Policy Changes – Eighteen revised Board Policies were
presented for a second reading. Dr. Manspeaker noted changes discussed at the
last meeting had been incorporated in the revisions. Mr. Colwell moved the
policies be adopted with noted corrections. Ms. Carlstad seconded the motion.
Motion carried.
3.
Other Items for Consideration
a.
Audit Report – Copies of the Washington State audit report for July 1,
1998 through June 30, 2000 were distributed.
b.
Self-Study – The final draft of the self-study with supplementary
documentation was distributed. Dr. Manspeaker stated nearly 100 people
served on the various self-study committees. Copies of the document
have been forwarded to accreditation team members. It was noted the
accreditation visit will be April 11 through the 13th. Team members will
review programs while they are here, meet with administrators, program
managers, students, faculty, staff and board members. The exit interview
will be Friday, April 13th at 11:30 a.m. in Room 1512 in the Library. At
that time, the team’s commendations and recommendations will be
announced. We will not receive the detailed report at this time but will get
a sense of their findings.
c.
NLN Report – Copies of the recent NLN report granting GHC’s nursing
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program accreditation for the next five years was distributed.
d.
E.
Budget cut - A letter from the State Board was reviewed. It contained
information regarding the budget cut GHC will face because of our
enrollment level. We will have a total of 155 FTE reduced from our
allocation which equals $463,740. However, over half of that amount has
been recovered by voluntary retirements and other cost saving measures.
Vice President for Instruction’s Report (Dr. Vicki Mitchell)
1.
Sabbatical Awards – Board members had received copies of sabbatical leave
requests from Ms. Trish Dutro, Dr. Gary Murrell and Mr. Erik Sandgren. It was
reported the Sabbatical Committee which consists of Ms. Diane Carter, Mr. Mike
Kelly, Mr. Tom Kuester and Ms. Nancy McKinney met on March 13 and
recommended a three-quarter sabbatical leave be awarded to Ms. Trish Dutro.
Mr. Warring asked how the committee arrived at its recommendation. Ms. Carter
responded the committee did not rank the requests and did not give as much
credence to requests that were for a time frame beyond the biennium. Ms.
McKinney added that after reviewing all the requests the committee felt that Ms.
Dutro’s request would impact the largest number of students and would benefit
students and the college. It was noted the committee’s recommendation was
unanimous with no dissenting votes and that the process followed the GHCFT
contract.
Mr. Sandgren and Dr. Murrell both expressed concern that the time frame of their
requests was a consideration and disagreed that their requests were for time
periods beyond the biennium. Ms. McKinney stated the committee was referring
to fiscal year rather than biennium. Dr. Murrell stated the following:
a.
In the last eight years only one person who made a request for a
one year period has been granted a sabbatical.
b.
A non-tenured faculty member was extended a one-year
sabbatical.
c.
He was disappointed last year he was not granted a one-year
sabbatical.
d.
He was never informed of the Board’s decision last year
regarding granting sabbatical leaves.
e.
Dr. Mitchell has never responded to a letter he wrote last year
asking for information on the Board’s sabbatical decision.
f.
He did not trust the process last year and feels the same this year.
It was noted the process is fairly vague in the bargaining contract and, hopefully,
it will be improved in this year’s negotiation process. After discussion, Mr. Hitt
moved the Board accept the Sabbatical Committee’s recommendation and grant
Ms. Dutro’s request. Ms. Carlstad seconded the motion. Motion passed. Mr.
Warring stated he hopes in the future the policy is stated more clearly so no one
feels this is an arbitrary process.
2.
Excellence Awards – Dr. Mitchell reported Faculty Excellence Development
Proposal nomination forms have been distributed to all part-time and full-time
faculty and nominations for Excellence Awards have been sent to all GHC
employees. They are due April 10. The Excellence Committee will meet on
April 10 and forward its recommendations to the Board’s sub-committee. Ms.
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Quigg asked if Board members would like to be involved in this process again. She
added the decisions do not have to be made until the May meeting. At the next
meeting the Board will determine the amounts of the awards and how many
recipients. Mr. Warring suggested waiting to see how many applications we have
and decide then if it is necessary for the Board to form a sub-committee.
F.
1.
Vice President for Administrative Services (Ms. Nancy McKinney)
Budget Changes for Fiscal year 2001-02 – Ms. McKinney distributed an
updated budget report based on information received from the State Board Office
today. She stated the college is facing a $274,000 shortage and that the next step
will be to receive the Board’s budget priorities. The next step will be to ask the
various divisions to analyze their programs and prioritize their requests. The
Campus Budget Committee will meet and develop priorities to bring to the Board
of Trustees. The goal is to have a budget plan finalized before the end of Spring
Quarter and adopt a budget in July.
V.
Executive Session
The Board entered into executive session at 7:10 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or
reviewing the performance of a public employee; consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale or
acquisition of real estate; and/or reviewing professional negotiations.
VI.
Action items as a Result of Executive Session
The Board reconvened at 8:04 p.m.
Ms. Carlstad moved the Board of Trustees adopt Resolution No. 1-01 granting tenure to Ms.
Adrienne Julius. Mr. Colwell seconded the motion. Motion carried.
Mr. Warring moved the Board of Trustees adopt Resolution No. 2-01 granting tenure to Ms.
Sally Sharbaugh. Mr. Hitt seconded the motion. Motion carried.
V.
Executive Session
The Board returned to executive session at 8:07 p.m.
The regular meeting was reconvened at 9:16 p.m.
VI.
Action items as a result of Executive Session
Mr. Warring moved the Board of Trustees adopt Resolution No. 11-01, non-renewing the faculty
appointment of Ms. Mary Hart. Mr. Hitt seconded the motion. Motion carried.
Mr. Colwell moved the Board of Trustees adopt Resolution No.s 3-01 through 20-01 with the
exceptions of Resolutions 11-01 and 15-01. Ms. Carlstad seconded the motion. Motion carried.
Mr. Colwell moved the Board of Trustees adopt Resolution No. 15-01, granting tenure to Mr.
Chris Portmann. Mr. Hitt seconded the motion. Motion carried.
VIII.
Adjournment
The meeting was adjourned at 9:22 p.m.
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GHC Board of Trustees Meeting (March 2001)
____________________________________
Jewell Manspeaker, Secretary
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________________________________________
Kathy Quigg, Chair
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Regular Meeting of the Board of Trustees
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GRAYS HARBOR COLLEGE
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
May 15, 2001
MEMBERS PRESENT:
Mr. John Warring
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg,
MEMBERS ABSENT:
None
OTHERS PRESENT:
Ms. Diane Carter, Ms. Nancy DeVerse, Ms. Donna Fowler, Ms. Jane
Goldberg, Ms. Katherine Gulmert, Mr. Mike Kelly, Ms. Lynne Lerych, Mr. Neil Martinson, Ms. Nancy
McKinney, Ms. Bethany Porter, Mr. Robert Sutlovich, Dr. Chris Portmann, Dr. Vicki Mitchell, Dr.
Jewell Manspeaker, Mr. Dan Pratt, Ms. Dawn Reichert, Mr. Mark Reisman, Dr. Arlene Torgerson, Mr.
Mark Vaughn
I.
Roll Call
Roll was called and all members were present.
II.
It was moved by Ms. Carlstad the Minutes of the April 17, 2001 meeting be approved. Mr.
Colwell seconded the motion. Motion carried.
III.
Correspondence
Dr. Manspeaker told Board members that an article appearing in that day’s issue of The Daily
World, gave a more accurate response to concerns voiced by a student in an earlier Letter to the Editor.
IV.
Awards and Recognition: Dr. Manspeaker recognized the College’s two All-USA Academic
Team nominees, who were also All-Washington scholars. They are Dawn Reichert, who attended the
Trustees’ meeting, and Cameron Snyder, who could not attend.
Ms. Reichert also received the Washington Vocational Excellence (WAVE) award, which includes full
tuition for the next two years. She discussed her future plans for her education with the Board members.
Dr. Manspeaker also recognized Dr. Chris Portmann, who earned tenure status in March and more
recently has received his doctorate degree from the University of Nebraska.
Dr. Manspeaker discussed his plans to honor former long-time faculty members and asked for board
approval to move ahead on considering re-naming a building on campus to recognize the commitment
and dedication of so many individuals. While exact plans are still being made, he mentioned that a solid
group of more than 40 faculty members could be recognized for their service since the Washington
community college system became official in 1967. There was consensus among board members and
agreement to proceed with this project.
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V.
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Policy Governance Work Session
A panel discussion took place on the issues related to on-line instruction, which is expanding and
moving quickly. The panel included Mr. Mark Reisman, Ms. Lyyne Lerych, Ms. Donna Fowler, Ms.
Nancy DeVerse, Mr. Dan Pratt and Mr. Mark Vaughn. Mr. Pratt told trustees of the two-year degree
program for knowledge technicians, including employees already working at SafeHarbor. Ms. Lerych
spoke about her experiences as an instructor of several online courses during the past three years. She
described a fairly high drop-put rate among Internet students; by the end of the quarter, 30 per cent of
her students were remaining. She also mentioned another concern regarding part-time faculty who are
paid at the part-time rate yet have too many sections and not enough time to adequately do the job.
To provide a focus on what it is like to be an Internet student, Ms. Nancy DeVerse has completed 7
courses towards a Masters degree and has five remaining. She believes most Internet courses are
designed for working adults rather than more traditional students. Ms. Fowler described the on-line
course she took, which focused on student services. Time and technology skills are crucial for success.
Mr. Reisman described the next phase, the WA Online Branch campus which is growing due to
significant student demand and adds a greater number of instructors who are involved with online
instruction. To implement the virtual branch campus, the process to enroll qualifying students must be
easy. This adds a significant number of course offerings, reaches a greater number of students, and
makes course evaluations invaluable to the effort. Mr. Reisman noted the following timeline: By July 1,
pilot colleges will be chosen, GHC hopes to be selected although it is a competitive process. By January
2002, pilot sites, website, etc. will be operating. By April 2002, WAOL will be integrated into the
virtual branch concept.
VI.
Reports:
A.
Trustees
1.
Ms. Quigg reminded the board about the TACTC meeting on May 17 - 19 in Moses
Lake.
2.
Possible dates for a Board retreat this summer were discussed; members were asked
to contact Ms. Zelasko with their summer schedules.
3.
The Board agreed on two Summer meeting dates in June. Regular board meeting
will be held on June 19, starting at 4:30 pm. and finishing in time for the ABE/GED
graduation. Mr. Warring noted that this date may be a problem for him. The Board will also
meet the following Tuesday, June 26, beginning at 5:30 p.m. to adopt the budget and
conduct an executive session for their annual evaluation of the president. No meeting in
July, retreat in August and next regular meeting in September.
B.
Faculty
Ms. Carter reported she was too busy to submit a written report. Negotiations are progressing. She
reported that the faculty is happy with the smooth negotiations; the situation is cooperative,
communicative and promising.
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Regular Meeting of the Board of Trustees
C.
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Student government
No report besides written reports. Increased interest in recent elections for student government positions
was reported. Dr. Manspeaker pointed out that active involvement by current student government
officers has created greater success and more interest among students.
D.
President
1.
Accreditation Update - The Board was given copies of the official report from the
recent Accreditation Team. On June 14, Dr. Manspeaker and Ms. Quigg will attend a
meeting with the Commission on Colleges to respond to the report. Two of the three
recommendations relate to how well we assess what we are doing. We will be developing
an interactive plan in response to the accreditation team’s recommendations. We hope to
have their improvements in place by the end of the year so we can again move forward.
2.
Legislative Update – No progress to report, little active in the House or Senate
involving community college issues. The library remodeling money seems to be certain; it
appears in all versions of the legislative budgets.
3.
Virtual Branch Campus – need to focus on what the next step is and what role will
GHC play?
4.
End-of-the-year activities - Dr. Manspeaker spoke about the many year-end
activities and noted that we have much to celebrate. WSU’s Two + Two program marked
graduation for 13 students in the elementary education program earlier this month. The next
group of 25 has been selected, including Mr. Sutlovich, and those students hosted the
graduation event. Mr. Hitt asked if information has been received from WSU regarding
plans to offer the elementary education degree every two years or every year as originally
intended. Dr. Manspeaker responded that the intent is to offer this degree annually if enough
prospective students are ready.
5.
Workforce Training - GHC’s Workforce Training plan is not expected to be
accepted as presented. Concern has been expressed over future plans for the CDL program;
it is an excellent program, receives strong student interest yet is too expensive to operate. It
could require support from the industry.
E.
Vice President for Instruction
1.
Dr. Mitchell recommended that Faculty/Staff Excellence and Development Awards
to be presented next month as recommended. She also described the selection process,
committee members, funding sources. Using a ranking process, 12 requests, for a total of
$40,000, were reviewed. She was pleased with the increase in requests and said the
available money was stretched as far as possible. The committee included Mr. Mike Kelly,
Ms. Nancy McKinney, Ms. Darrelyn Miller, Dr. Vicki Mitchell, Ms. Kathleen Pace, Ms.
Lynn Siedenstrang, Mr. Robert Sutlovich.
Mr. Hitt asked how much the various Presidential awards are worth. The three faculty
excellence awards are funded at $1500 each; additionally, the Foundation funds $1500 each
for excellence awards to a classified employee and an exempt employee. Mr. Hitt moved
and Mr. Colwell seconded to accept the committee’s recommendations for Faculty
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Development Awards. Recommendations for other Presidential Awards for Excellence were
also accepted.
2.
Dr. Mitchell discussed plans to downsize and discontinue certain programs, as
presented to the board in back-up materials. Mr. Warring expressed disappointment that in
some circumstances, students learned of this proposed changes second-hand. He hoped that
students would hear correct information directly, as was originally discussed, so
misunderstandings would be avoided. Mr. Kelly and the instructor met with machine tool
students and explanations for that program went smoothly. For Early childhood Education
students, this process was not followed and the results were unfortunate. Discussion
followed with Dr. Manspeaker assuring the Board that the college remains committed to
providing courses that current students need to complete their program.
F.
Vice President for Administrative Services
1.
Revenue Projections for fiscal year 2001-02 - Ms. McKinney discussed revenue
projections and offered budget comparisons and expectations from the State Legislature.
Mr. Hitt asked about the status of excess fees collected from students; Ms. McKinney
explained that fees in the CDL program were returned to the students. Other excess fees,
amounting to less than 25 cents per student, would be turned over to the State Department
of Revenue. The next step in the budget process is work being done by the Budget
Development Committee, which hopes to complete its work in four meetings. There is a
substantial list of budget requests, which will be considered and final requests will be
determined.
2.
Summer Hours - She informed the board about plans for Summer hours, beginning
the second week of July. The campus offices will be staffed nine hours Monday through
Thursdays and will close at noon on Friday. A savings of $3,000 to $5,000 is anticipated,
while services would be the same or enhanced.
3.
Performance Standards Report - Ms. McKinney discussed the Performances
Standard report, which is web-based. She noted that we met our target for the year, earning
recognition from the State Board.
II.
Executive Session
The regular meeting recessed at 7:45 p.m. The board met in Executive Session for the purpose of
discussing negotiations.
VIII.
Adjournment
The meeting was adjourned at 8:40 p.m.
_____________________________________
Jewell Manspeaker, Secretary
______________________________
Kathy Quigg, Chair
file://C:\Documents and Settings\rwenke\Desktop\www.ghc.edu\admin\board\minutes\5-...
11/19/2008
GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
June 19, 2001
MEMBERS PRESENT:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt,
Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
None
OTHERS PRESENT:
Ms. Diane Carter, Ms. Katherine Gulmert, Dr. Jewell Manspeaker,
Mr. Neil Martinson, Ms. Nancy McKinney, Dr. Vicki Mitchell,
Mr. Robert Sutlovich, Dr. Arlene Torgerson,
Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members of the Board were present.
II.
Approval of Minutes
Mr. Colwell moved the minutes of the May 15, 2001 be approved. Mr. Hitt seconded the motion.
Motion carried.
III.
Correspondence
IV.
Awards and Recognition
Dr. Manspeaker recognized Ms. Gulmert, Assistant Dean for Human Resources, who is resigning
to become the assistant prosecuting attorney for the City of Aberdeen. He expressed
appreciation to her for developing a fully functioning Human Resources Office. Ms. Gulmert
said she enjoyed her tenure at the college.
V.
Reports
A.
Trustees’ Report (Ms. Kathy Quigg)
1.
Board Retreat – Board members agreed on September 21 and 22 for a Board
retreat. Ms. Zelasko will make arrangements.
2.
Election of Officers – Mr. Colwell nominated Mr. Hitt for Board chair. Ms.
Carlstad seconded the motion. Motion carried. Mr. Warring nominated Mr.
Colwell for vice chair. Mr. Hitt seconded the motion. Motion carried. New
officers will begin their terms at the September, 2001 meeting.
B.
Faculty Report (Ms. Diane Carter)
1.
Ms. Carter stated faculty are involved in end-of-the-year activities.
C.
Student Government Report (Mr. Robert Sutlovich)
1.
Students have been asking for an area in the 600 Building where they could sit
and relax. Steps are being taken to proceed with the development of a student
lounge. The area has been identified and furniture has been ordered.
D.
President’s Report (Dr. Jewell C. Manspeaker)
1.
2001 Legislative Session – Dr. Manspeaker reported final information regarding
a budget passed by both the Senate and the House is being published now. He
said he does not have precise details but is confident it is close to materials sent
previously to the Board. He noted tuition will be increased 6.2% in an effort to
offset the budget cut. Dr. Torgerson stated she was very disappointed there will
be an increase. An executive session had been scheduled for this meeting to
determine salaries for exempt staff, but because precise salary information is not
yet available from the State Board office, these decisions will be made at the
next Board meeting Tuesday, June 26th. At that meeting, an executive session
will be held to determine salaries and adopt the budget and conduct the annual
evaluation of the president.
2.
Accreditation Review – Dr. Manspeaker and Ms. Quigg met with the members
of the Commission on Colleges recently to defend the college’s self-study and
answer questions from the commissioners regarding the self-study, the findings
of the accreditation team and the college in general. The accreditation team
chair gave a very positive presentation and the meeting overall was very positive.
We will receive formal notification of accreditation status by mail within the
next two weeks. Ms. Quigg noted the process was very impressive and felt Dr.
Manspeaker did an excellent job answering the Commissioner’s questions.
3.
Other Items for Consideration – Dr. Manspeaker said it is a busy time of year for
the campus community and noted some recent accomplishments:
a.
Budget development process has been completed.
b.
The search process for three faculty positions and the vice president for
instruction has been completed. Six candidates were interviewed for the
vice president for instruction position. Dr. Manspeaker expressed
appreciation to Dr. Torgerson for chairing the committee.
c.
Negotiation process with the faculty is progressing. We have reached
some tentative agreements regarding establishing an interim agreement
enabling both sides to review the agreement we have been working with.
We may not gain a multi-year contract by the end of this year but all
participants are committed to continue the process.
E.
Vice President for Instruction (Dr. Vicki Mitchell)
1.
Workforce Training Plan for 2001-02; Status Report – In Dr. Mitchell’s absence,
Dr. Manspeaker presented her report. The Board had been informed prior to the
meeting that the college’s Worker Retraining Plan filed with the State Board
Office had been deemed unsatisfactory. Our plan also did not have the full
support of the advisory council because the CDL program was discontinued and
it serves a group of students that provides living wage jobs. Dr. Manspeaker said
the cost to run the CDL program is such that the reduction in workforce training
support does not make it feasible to continue. There is a possibility we can
identify some workforce training students that have not been identified. If we
are able to take gains from that finding and make changes to the CDL program
we may be able to support two or three classes a year. Dr. Manspeaker has met
with the Director of the State Board for Community and Technical Colleges and
other State Board personnel regarding this matter. They know our circumstances
and our position. They understand the college needs a balanced budget and that
we have a better sense than they do of where reductions can be made. Dr.
Manspeaker said he is confident we will come up with a solution that gains State
Board approval.
F.
Vice President for Student Services (Dr. Arlene Torgerson)
2
1.
G.
Enrollment – Dr. Torgerson reported it appears total Spring Quarter FTE will be
higher than last year’s Spring Quarter and we will achieve an annualized FTE
count of 1700.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Projected Operating Budget for FT 2002 – Ms. McKinney reviewed projected
operating budget information for FY 2002 with Board members. She noted the
comparison between this projection and last year’s budget is a difference of
$442,000. Some mandatory increases like utilities costs and salary changes
needed to be considered. She said the Budget Committee considered requests
totaling $600,000 and made the following recommendations:
a.
Not to increase staffing
b.
Try to secure alternative funding to continue programs that need growth
c.
Followed guidelines from the Board to preserve one-time budget.
Ms. McKinney said a more detailed budget will be available by the next meeting.
Mr. Warring suggested she e-mail the information to Board members.
V.
Executive Session
The Board entered into executive session at 5:40 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or
reviewing the performance of a public employee; consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale or
acquisition of real estate; and/or reviewing professional negotiations.
VI.
Action items as a Result of Executive Session
None
VIII.
Adjournment
The meeting was adjourned at 6:20 p.m.
____________________________________
Jewell Manspeaker, Secretary
________________________________________
Kathy Quigg, Chair
3
GRAYS HARBOR COLLEGE
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
September 18, 2001
MEMBERS PRESENT:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt
Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
None
OTHERS PRESENT:
Ms. Diane Carter, Ms. Cindy Hough, Mr. Neil Martinson,
Ms. Nancy McKinney, Mr. Tony Major, Dr. Jewell Manspeaker,
Ms. Linda Sprenger, Dr. Arlene Torgerson, Ms. Denise Yochum,
Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Minutes
It was moved and seconded the minutes of the June 26, 2001 meeting be approved.
Motion carried.
III.
Correspondence
Prior to the meeting, Board members received a letter from Dr. Gary Murrell raising
concerns regarding personnel files that are kept separate from personnel records. Dr.
Manspeaker stated that he, Dr. Vicki Mitchell and Mr. Mark Reisman are defendants in a
lawsuit filed by Dr. Murrell and Mr. David Connolly. He added that the defendants and
their attorney strongly believe that the lawsuit has no merit, and they are in the process of
preparing a thorough defense of the allegations against them. He said Dr. Mitchell was
deposed recently and this letter is a result of that meeting. Dr. Manspeaker said the
transcript from that meeting is not available at this time. He confirmed that
administrators maintain files within their offices, which contain information pertinent to
their professional responsibilities. Some of these files may be supervisory files that
contain information relevant to their responsibilities as supervisors of faculty and staff.
IV.
Awards and Recognition
Dr. Manspeaker reported the college has hired an outstanding group of new faculty and
staff members. Board members had received biographical information on each of them
prior to the meeting.
V.
Policy Governance Work Session
A.
Discussion with TACTC President, Ms. Linda Sprenger, and State Board staff
member, Ms. Cindy Hough regarding Community and Technical College
priorities.
Ms. Sprenger stated the purpose of their presentation was to review the SMART
Investment campaign, detail what the SMART Investment Committee is currently
working on, and to share results of an Economic Impact Study TACTC and
WACTC commissioned last year, and to engage in a conversation about TACTC.
Ms. Hough explained in 1982 when there was an economic turndown it was a
difficult time for high education. In 1988 the economy began to recover and the
Legislature included two- and four-year higher education institutions in initial
budget negotiations. Because community colleges did not fare well in the budget
process, the community college system hired a company to study how community
colleges are viewed by people in the State of Washington. They recommended a
state-wide organization that would be a year-round continued advocacy of the
system. That was the beginning of the SMART campaign. The committee
consists of three trustees, three presidents, three State Board members and three
public relations personnel. Some of the projects SMART has been involved in the
last few years are:
1.
State Board distributes information on subjects of interest, especially
during the Legislative session.
2.
Every four years a public opinion poll is conducted.
3.
Economic Impact Study of Community and Technical Colleges in
Washington State.
Results of the Economic Impact Study were presented. Findings were:
1.
Enrollment keeps growing
2.
Education and training pays off
3.
Benefits to state and local economy
4.
Benefits to students
5.
Savings for students and taxpayers
6.
Community and technical colleges are a smart investment
Ms. Sprenger and Ms. Hough asked trustees what value they have derived from
the trustees’ organization (TACTC) and what they felt were the organization’s
strengths and weaknesses. Some responses were:
1.
2.
3.
4.
5.
VI.
If each college was its only advocate, it would not have the same influence
as the system as a whole.
TACTC is very beneficial for new trustees, i.e., new trustee orientation
sessions.
Contacts made at TACTC meetings are appreciated.
It would be helpful if TACTC provided a listserve where a trustee could
present an issue the board is addressing and receive responses from other
trustees.
Discussions on a state-wide basis regarding state-wide issues, i.e., training
health care workers and information technology personnel would be
helpful. Ms. Hough responded the State Board is attempting to be
strategic where they place workforce training dollars.
Reports
A.
Trustees’ Report (Mr. Robert Hitt)
1.
TACTC Conference - Mr. Hitt asked for input from Ms. Carlstad and Mr.
Warring who attended the recent TACTC Fall Conference. Ms. Carlstad
said it was an outstanding conference and benefited from hearing how
other colleges deal with issues.
2.
ACCT Standards of Good Practice – A new set of Standards of Good
Practices was recently issued by the Association of Community College
Trustees. Board members agreed they were comparable to GHC Board
standards.
3.
Board Retreat – The Board and Dr. Manspeaker will meet Saturday at
Ocean Shores to review goals and objectives, accreditation
recommendations and other items of interest to Board members.
B.
Faculty Report (Ms. Diane Carter)
1.
Ms. Carter reported the faculty met and response to the tentative
bargaining agreement was favorable.
2.
Nominations for GHCFT officers were received.
3.
There was discussion at the Faculty meeting regarding the letter Dr.
Murrell had sent to GHC Board members. There was concern among
faculty regarding Dr. Murrell’s allegations. The executive board will
pursue the matter.
C.
Student government (Mr. Tony Major)
Mr. Major reported he and three other student council members attended a
leadership conference at Bellevue Community College. Student elections to fill
open positions will be held at the beginning of Fall Quarter.
D.
President (Dr. Jewell Manspeaker)
1.
2001-02 Interim Agreement with the GHCFT – An interim agreement was
reached on August 8, 2001 between the college and the GHCFT. Two
components of the agreement require ratification of the membership of the
GHCFT.
2.
Riverview Education Center – Dr. Manspeaker reported the renovation
project is progressing on schedule and that there is a full cadre of full-time
AA degree students who will be attending Fall Quarter. He announced
that the October Board meeting scheduled for October 16 will be held at
the Riverview Education Center. An open house will be held from 4 p.m.
– 7 p.m. and the Board meeting will follow at 7 p.m. Mr. Warring
volunteered to take his van and asked that those who wanted a ride to
contact him.
3.
Reaffirmation of Accreditation by NW Association of Schools and
Colleges – In advance of the meeting, Board members received the official
reaffirmation of accreditation from the NW Association of Schools and
Colleges. It was noted the Commission is asking for a focused interim
report and an evaluation visit in the Spring of 2003 to ascertain we are
addressing General Recommendations 1 and 2 from the Spring 2001
Evaluation Committee report.
4.
Approval of GHC’s 1999/2000 Affirmative Action Plan – The college’s
affirmative action plan for 1999/2000 has been approved by the
Governor’s Affirmative Action Policy Committee. They made three
recommendations for our consideration. Dr. Manspeaker acknowledged
Ms. Christine Bunnell for her efforts in developing the plan.
5.
Other Items for Consideration –
a.
Faculty and staff met together to discuss recommendations from
the Accreditation Evaluation Team.
b.
After negotiating with State Board staff regarding our Work Force
training allocation, it appears we may receive an additional 20
WFT FTE.
E.
Vice President for Instruction (Ms. Denise Yochum)
1.
Washington Online Virtual Campus Pilot Project – GHC, in partnership
with Skagit Valley College, has been selected as a pilot site for the
Washington Online Virtual Campus project. The program is designed for
students who are taking classes exclusively online. A model is being
created where colleges will integrate other colleges’ courses into their
curriculum. We are also working with the Commission on Colleges to be
in compliance with their standards. Student access will begin in October.
The first AA online degree program will be in place by Winter Quarter.
2.
Sabbatical Leave Report from Dr. Jack Dutro – Board members had
received copies of Dr. Dutro’s report prior to the meeting. On Dr. Dutro’s
behalf, Ms. Yochum expressed appreciation to the Board for being granted
a sabbatical leave.
F.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
2001-02 Operating Budget – Ms. McKinney reported the budget document
included in Board packets did not contain radical differences from the
State Board allocation. There are some minor changes under outcomes
assessment and work based learning allocations.
2.
Summer Capital Projects – Ms. McKinney reported the following projects
are scheduled to be completed by the beginning of Fall Quarter classes:
a.
Fitness Lab, gym and weight room
b.
300 Building – art lab and office space, and heat and ventilation
c.
Nursing lab
d.
Riverview Education Center
e.
Library design – the bid opening is scheduled for May, 2002 and
construction will begin July 1st with plans to open the following
Spring. There has not been any decision made for housing the
library during the construction phase.
3.
Capital Master Plan – A committee has been formed to begin preparing
the college’s next capital budget request which is due the end of
November. Harbor Architects have been hired to assist the committee in
development of a capital master plan that will project capital needs for the
next twenty years.
G.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Virtual College Board Policy No. 416
2.
Virtual College Student Rights and Responsibilities
Dr. Torgerson said she would be presenting two proposed policies for a
first reading related to the virtual campus. One of the goals of the virtual
campus is to develop a uniform set of policies that would enable all
distance students enrolled in this program to have a single set of online
processes to follow. She emphasized the policies presented at this meeting
will be adopted temporarily for the purpose of testing them during the time
frame of the pilot. Board Policy 416 deals with the guidelines of the
program and proposed policy No. 417 outlines student rights and
responsibilities. Dr. Torgerson responded to questions from the Board.
She noted that both documents have been reviewed by the attorney
general’s office and that State Board personnel have been available as
advisors.
3.
VII.
Enrollment – Dr. Torgerson reported final Summer Quarter FTE count
was 349.98, up 20 from last Summer Quarter.
Fall Quarter enrollment appears to be good. Approximately 100 more
financial aid applications than at this time last year have been received.
Executive Session
The Board entered into executive session at 8:30 p.m. for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public
employment or reviewing the performance of a public employee; consultation with legal
counsel regarding agency enforcement actions, or actual or potential agency litigation;
considering the sale or acquisition of real estate; and/or reviewing professional
negotiations.
VIII. Action Items as a Result of Executive Session
None
IX.
Adjournment
The meeting was adjourned at 8:50 p.m.
_____________________________________
Jewell Manspeaker, Secretary
______________________________
Bob Hitt, Chair
GRAYS HARBOR COLLEGE
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES
October 16, 2001
Riverview Education Center
Raymond, Washington
MEMBERS PRESENT:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt
Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
None
OTHERS PRESENT:
Ms. Diane Carter, Mr. Alan Gozart, Mr. Neil Martinson,
Ms. Nancy McKinney, Mr. Tony Major, Dr. Jewell Manspeaker,
Dr. Arlene Torgerson, Ms. Denise Yochum, Ms. Sandy Zelasko
Prior to the meeting Board members attended Open House ceremonies at the GHC Riverview
Education Center in Raymond, Washington.
The meeting agenda was adjusted in order to begin with Agenda Item V. Policy Governance.
V.
Policy Governance
Ms. McKinney introduced Mr. Alan Gozart representing Harbor Architects. They
presented the college’s 10-Year Capital Master Plan. They explained that the college
needs to submit a capital request for the years 2003-05 by the end of December. They
stated the Capital Master Plan is a look into the future showing how we would like our
campus to look in ten, twenty and thirty years. Several drawings were displayed that
showed sequential possible improvements. They showed recently constructed buildings,
buildings that have been well maintained but will not last another twenty years, buildings
that currently need renovation, and potential new facilities. One possible new structure
would be a 40 – 50,000 s.f. building located between the HUB and the lower area of the
campus. It would connect the upper and lower campus and replace the 600 Building
which them would be demolished allowing for more parking. A committee, consisting of
faculty and staff, have been meeting for some time considering input from employees
attending open forums, Aberdeen School Superintendent and City of Aberdeen planners.
They emphasized the Capital Master Plan will be a document that changes constantly
over time. Ms. McKinney and Mr. Gozart asked for Board members’ input. It was noted
the college owns property adjacent to property owned by the Aberdeen School District.
Discussion ensured regarding the possibility of a joint venture with the School District
regarding athletic facilities, Vocational Skills Center, etc.
Dr. Manspeaker noted Mr. Gozart was the prime architect on the Riverview Education
Center remodel and appreciates the outstanding job he did on this project and other
projects for the college.
I.
Roll Call
Roll was called and all members were present.
II.
Minutes
It was moved and seconded the minutes of the September 18, 2001 meeting be approved.
Motion carried.
III.
Correspondence
In addition to correspondence mailed to the Board prior to the meeting, Dr. Manspeaker
distributed copies of the following:
1.
Letter from the Governor reconfirming Mr. Colwell’s appointment to the Board.
2.
Letter of resignation from Mr. Lloyd Hanneman, ESL instructor at Stafford
Creek. He will leave at the end of Fall Quarter.
VI.
Reports
A.
Trustees’ Report (Mr. Robert Hitt)
1.
ACCT Legislative Seminar – Board members were asked to contact Ms.
Zelasko if they plan to attend the ACCT Legislative Seminar in
Washington D.C. February 10 – 12, 2001.
B.
Faculty Report (Ms. Diane Carter)
1.
GHCFTE Elections
President – Ms. Diane Carter
Vice President – Mr. Dean Harris
Treasurer – Ms. Darrelyn Miller
Secretary – Mr. Rod McDonald
F.A.C.T.C. Representative – Dr. Gary Murrell
Part-time Faculty F.A.C.T.C. Representative – to be decided by part-time
faculty caucus.
2.
Executive Board has met and will be posting a meeting schedule soon.
Meetings are open to all faculty. Ms. Carter said Board members would
be welcome.
3.
There is still concern among some faculty members regarding Dr.
Murrell’s allegations that administration maintains “secret files” on
college personnel.
C.
Student government (Mr. Tony Major)
1.
Mr. Major’s report included:
a.
Timberline newspaper is experiencing renewed interest.
b.
M.A.S.A. Club will hold a “Bridge Building Competition” fundraiser in November.
c.
Mr. Major has visited with several campus clubs and their
advisors.
d.
Student Government is making efforts to be visible and encourage
student participation in activities.
D.
President (Dr. Jewell Manspeaker)
1.
2001-02 Rural and Community Development Project – Dr. Manspeaker
expressed appreciation to those to worked on this proposal. Our request
totaled $140,000. If granted, it would provide resources to improve
offerings in health occupations and information technologies to students in
East County, North Pacific County, and South Pacific County.
2.
Impact of the Downturn of the Economy – It is likely OFM will ask
agencies to participate in a budget reduction exercise. The revenue
forecast is the State could face a shortfall of between $185 million to $900
million. Dr. Manspeaker stated that at GHC current expenditures are
being analyzed, reducing them where possible.
3.
Other Items for Consideration
a.
The college received a $96,000 high demand project grant for Web
development to strengthen technological offerings.
b.
Negotiations with the Nursing Care Quality Assurance regarding
GHC’s nursing program are moving towards a favorable closure.
The recent visit from the Nursing Commission was positive.
c.
GHC’s Soccer Team took two GHC vans to a match in SW Oregon
recently and were involved in an accident. One van struck the
other. There were no serious injuries but both vans were damaged.
d.
GHC employees are being informed of safety procedures for
opening and processing of mail.
E.
Vice President for Instruction (Ms. Denise Yochum)
1.
Virtual College Update – Ms. Yochum announced the following two
updates to her report received earlier by the Board:
a.
The on-line degree has been approved.
b.
Offerings will begin Spring Quarter rather than Winter Quarter as
announced previously.
F.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Budget Status for June 30, 2001 and September 30, 2001 – Board
members had received status reports for the General Fund, Capital Fund
and Associated Students Fund prior to the meeting. Ms. McKinney
reviewed the information and answered questions from the Board. Mr.
Colwell said it would be helpful if there was a program that showed
actuals from last year. Ms. McKinney agreed to provide the information.
Ms. McKinney explained the State allows agencies to carry forward
capital funds to a new biennium. Because we had funds to carry forward,
we were able to proceed with the second phase of the 300 Building
remodel.
We have received the appropriation for the design phase of the library
renovation. It is not known at this time whether or not we will be able to
go out to bid in March, as originally planned.
2.
Status of Faculty Excellence Fund - Ms. McKinney stated the Faculty
Excellence Fund has been hit hard the last three months because of the
downturn in the stock market. She noted the State requires that the fund
not fall below $200,000 and the current balance is $204,397.81. She is
working closely with the GHC Foundation, who monitors this fund, to reinvest funds to avoid further erosion of the balance and to prevent the fund
from dipping below the required $200,000 level.
G.
VII.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Proposed Board Policy 416, Washington Online Virtual Campus
2.
Proposed Board Policy 417, Washington Online Virtual Campus, Students
Rights and Responsibilities – Dr. Torgerson stated this was the second
reading of these policies that need to be temporarily adopted during the
Virtual College pilot. Mr. Martinson suggested on page 8, question #4,
first sentence of BP 417 be eliminated. Ms. Carlstad moved the Board
adopt Board Policy 416 and Board Policy 417 (as amended). Mr. Colwell
seconded the motion. Motion carried.
3.
Enrollment – Dr. Torgerson presented a report comparing 10th day
enrollment from Fall Quarter 2000 and Fall Quarter 2001. She
announced that as of today we are at 1494 FTE compared to 1392 FTE last
Fall Quarter. Students dropped for non-payment are not included in this
year’s count.
Executive Session
The Board entered into executive session at 8 p.m. for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public
employment or reviewing the performance of a public employee; consultation with legal
counsel regarding agency enforcement actions, or actual or potential agency litigation;
considering the sale or acquisition of real estate; and/or reviewing professional
negotiations.
VIII. Action Items as a Result of Executive Session
None
The meeting was reconvened at 8:19 p.m.
A general discussion ensued regarding policy criteria to be considered in the event that
the College is directed to conduct a budget reduction planning exercise. Individual Board
members expressed support for criteria of interest to each of them. Below is a listing of
several ideas discussed:
• Focus on how best to continue to serve our students well.
• Focus on the long-term interests of the college not the immediate difficulties
associated with a given budget reduction option.
• Recognize that it is likely that a reduction in force would adversely affect the College
for many years.
• Keep faculty, staff and students informed of what we are being asked to do and how
we are responding.
• Be as inclusive as possible, asking faculty and staff to identify efficiency
opportunities.
• Maintain some balance in how the budget is cut (i.e., do not devastate goods and
services, travel and equipment to avoid cuts in salaries and benefits.)
The Board as a whole did not opt to direct the administration to place specific priority on
any of the above interests. College administrators will keep the Board informed of future
developments with regard to state-level budget reductions.
IX.
Adjournment
The meeting was adjourned at 8:55 p.m.
_____________________________________
Jewell Manspeaker, Secretary
______________________________
Bob Hitt, Chair
GRAYS HARBOR COLLEGE
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
November 20, 2001
MEMBERS PRESENT:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt
Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
None
OTHERS PRESENT:
Ms. Diane Carter, Ms. Nancy DeVerse, Ms. Jane Goldberg,
Mr. Neil Martinson, Ms. Nancy McKinney, Mr. Tony Major,
Dr. Jewell Manspeaker, Mr. Don Samuelson, Ms. Diane Smith,
Mr. Gary Thomasson, Dr. Arlene Torgerson, Ms. Louise
Valentine, Ms. Denise Yochum, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Minutes
Ms. Carlstad moved the minutes of the October 16, 2001 meeting be approved. Mr.
Colwell seconded the motion. Motion carried.
III.
Correspondence
Dr. Manspeaker reviewed the following correspondence:
1. Approval of the Nursing Program at Grays Harbor College by the Nursing
Commission.
2. Letter from the Bishop Foundation granting $39,000 for the continuation of
programming support at the Bishop Center.
3. Letter from the Bishop Foundation granting $143,120 to replace the current stage
thrust at the Bishop Center.
4. Letter from Dr. Manspeaker to the Bishop Foundation thanking them for their
continued support of the Bishop Center.
5. Letter from the State Board announcing an increase in our Perkins grant of $8,090 for
a total Perkins award for FY 02 of $289,845.00.
6. Check from the Weyerhaeuser Foundation for $20,000 for the World Class Scholars’
program.
7. Letter from the Office of Community Development stating the college is in
compliance with their stipulations regarding block grant funds utilized in the
renovation of the Riverview Education Center in Raymond.
8. GHC Equal Employment Opportunity Interview Guidelines booklet. This
information will be useful in preparing screening committees for the interview
process.
9. A letter Mr. Hitt received from Dr. Gary Murrell inquiring as to why he had not
received a reply to a letter he sent the Board in September. Mr. Hitt said his reply
would be mailed tomorrow.
IV.
1.
Awards and Recognition
Dr. Manspeaker recognized the following achievements:
Mr. Gary Thomasson – Dr. Manspeaker reported the college had recently completed a
process regarding performance improvements in order to meet state objectives in three
areas: ABE, college transfer and vocational education readiness to work. Two of the
three objectives were achieved which qualifies us for recognition by the State Board.
Achieving the ABE goal was possibly the most difficult, but under Mr. Thomasson’s
leadership we far exceeded the goal. Mr. Thommason stated the last few years ABE
personnel have focused on student progression resulting in a gain of 50%. He said his
staff and instructors are very dedicated and hope to achieve similar results in the future.
2.
Ms. Nancy DeVerse and Ms. Jane Goldberg – Dr. Manspeaker reminded the Board there
has been considerable effort the last few years to expand marketing strategies to increase
enrollment. Ms. DeVerse submitted some of the college’s marketing efforts to the
National Public Relations Council, an organization that recognizes the best publications
and marketing efforts by two-year colleges in the Northwest region. GHC received the
gold medallion for best electronic ad or promotional video and the silver medallion for
best annual report. Ms. DeVerse credited Ms. Goldberg for much of the marketing
success. Ms. Goldberg said she appreciated the flexibility and budget allowed to focus
on marketing.
3.
Mr. Don Samuelson – Dr. Manspeaker reviewed a letter of commendation from the State
Board Office congratulating the college on its efforts regarding Skill Standards. Mr.
Samuelson spearheaded a team that developed an assessment guidebook in the industry
area of natural resources. Dr. Manspeaker also credited Mr. Samuelson for his efforts to
secure work study money from the HECB. It will allow the college to partner with
various agencies like the P.U.D. to develop renewable energy generating resources. In
addition, students from throughout the campus will be involved in a project that will raise
fish utilizing renewable energy to heat the tanks.
V.
Policy Governance Work Session
Review of Board of Trustees Calendar of Recurring Responsibilities – Prior to the
meeting, the Board had received a draft of a month-to-month calendar of recurring Board
responsibilities. Mr. Hitt asked for discussion. No additions or deletions were noted.
VI.
Reports
A.
Trustees’ Report (Mr. Robert Hitt)
1.
ACCT Legislative Seminar – Mr. Colwell, Mr. Hitt and Dr. Manspeaker
will attend the ACCT Legislative Seminar February 10 – 12, 2002 in
Washington D.C.
2.
December Board Meeting – After discussion, it was moved and seconded
the Board not hold a business meeting in December. Motion carried.
Board members opted to gather for a social event on December 18. The
next Board meeting will be held January 15, 2002.
B.
Faculty Report (Ms. Diane Carter)
Ms. Carter reported faculty leadership is making efforts to get faculty input
regarding negotiation items.
C.
D.
Student government (Mr. Tony Major)
1.
Dr. Manspeaker attended a student government meeting recently. His
input was appreciated by those in attendance.
2.
A new student club called the “Grays Harbor College Union of Student
Leaders” is being formed. Vice President of Instruction, Ms. Denise
Yochum has agreed to be the advisor.
3.
County Commissioner, Mr. Dan Wood has been asked to conduct a
leadership seminar to help facilitate leadership abilities of student
government and student club leaders.
President (Dr. Jewell Manspeaker)
1.
2002 Legislative Session – Dr. Manspeaker reviewed the system’s
supplemental budget request recently submitted to Governor Locke from
the State Board Office. It includes the following four requests:
a.
Additional funding for Workforce Training FTE.
b.
Maintain salary increases for faculty and staff.
c.
Provide funding for maintenance and operations for new statefunded capital facilities included in the 2001-03 capital budget.
d.
Revise legislation regarding tuition increases for 2001-03.
2.
State Budget Outlook - Dr. Manspeaker reported the economic forecast as
of today indicates a $813M short-fall in state revenue, and could be as
much as $1B. One of the responses being proposed is an increase in
higher ed tuition. The community and technical colleges are opposed to
raising tuition. The Governor will develop a balanced supplementary
budget in accordance with the economic forecast that will be revealed on
December 15.
3.
Lempi K. Lillegaard Estate - $674,000 has been received by the college
from the Lempi K. Lillegaard estate to be used for scholarships for Ocosta
High School and Aberdeen High School graduates. Dr. Manspeaker
credited Ms. Jane Goldberg who was Ms. Lillegaard’s initial contact at the
college for procuring this gift.
4.
Other Items for Consideration –
a.
Master Plan – Included in the college’s 2003-05 capital request is a
replacement building to be located below the HUB which would
replace the 600, 400 and 200 buildings. The Master Plan is the
result of input from faculty, students and staff, Board members,
Foundation members, local school district officials and other
community representatives.
b.
GHC Athletic Programs – Dr. Manspeaker lead a discussion
regarding the college’s athletic programs as they relate to Title IX
requirements. We are not considered to be in compliance with
Title IX guidelines because over half of our students are women
but only 40% of our athletes are women. Ms. Diane Smith, GHC
Athletic Director, was in attendance and presented the following
options for the Boards consideration:
(1)
Change nothing
(2)
Drop soccer
(3)
(4)
(5)
(6)
Add women’s soccer
Cap men’s teams numbers while attempting to maximize
women’s numbers
Change men’s soccer to women’s soccer
Drop men’s soccer and maximize women’s teams numbers
Mr. Warring asked how athletics are funded. Ms. Smith responded
funding comes from several sources:
a.
Student S & A fees for travel, equipment, supplies
and scholarships.
b.
College for coaching salaries
c.
Work Study monies for athletic jobs on campus
d.
Fund-raising by Choker Club and teams which
assists with recruiting, scholarships, coaches’
clinics
It was noted that the total S & A budget is approximately
$107,000.
Dr. Manspeaker said the college is not facing immediate action but
there is an effort to be pro-active. Decisions regarding programs,
including athletics are delegated to the president but Dr.
Manspeaker stated this issue is significant enough that he wanted
the Board’s input. He added he will meet again with Dr.
Torgerson and Ms. Smith to determine what steps to take, but that
his inclination is to drop soccer (option #6) as soon as next Fall
Quarter and use those resources to recruit more women athletes.
E.
Vice President for Instruction (Ms. Denise Yochum)
1.
Update on Fall Faculty Events – Ms. Yochum stated faculty have been
very active in professional development activities Fall Quarter. She
reviewed several faculty accomplishments with the Board.
F.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Enrollment – Dr. Torgerson reviewed information that compared Fall
2000 and Fall 2001 enrollment figures. As of November 8th, our state
support FTE was 1652. Our goal is 1673, which is still a possibility
because not all worker retraining and ABE FTEs are included in the 1652
figure.
2.
G.
Coming Events – Board members received a calendar for the remainder of
the academic year listing times and dates of events Board members
typically attend. Dr. Manspeaker noted the Stafford Creek Correction
Center graduation will be on December 13. He asked that Board members
that want to attend contact his office.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Faculty Excellence Funds – Ms. McKinney informed the Board that
according to the GHCFT contract the Board needs to approve the amount
of funds that will be used for Faculty Development and President’s
Excellence awards at the November meeting. Market conditions have
improved since last month and the fund is currently at $213,084. Legally
the college is required to maintain the fund at the $200,000 level. She
recommended reducing the three President’s Excellence Awards from
$1,500 to $1,000 and providing $3,000 for Faculty Development Awards.
Recipients are chosen in April. This fund will be monitored carefully and,
depending on the fund balance, awards may be adjusted.
Mr. Warring moved to award three President’s Excellence awards at
$1,000 each and provide $3,00 for Faculty Development Awards. Mr.
Colwell seconded the motion. Motion carried.
VII.
Executive Session
None
VIII. Action Items as a Result of Executive Session
None
IX.
Adjournment
The meeting was adjourned at 7:35 p.m.
_____________________________________
Jewell Manspeaker, Secretary
______________________________
Bob Hitt, Chair