GRAYS HARBOR COLLEGE
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
January 15, 2002
MEMBERS PRESENT:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt
Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
None
OTHERS PRESENT:
Ms. Diane Carter, Mr. Howard Fischer, Mr. Robert Hartman,
Mr. Stan Horton, Mr. Mike Kelly, Mr. Adam Lin,
Mr. Tony Major, Dr. Jewell Manspeaker, Ms. Debbie Reynvaan,
Mr. Terry Ryan, Mr. Walter Schacht, Ms. Diane Smith,
Dr. Arlene Torgerson, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Minutes
It was moved and seconded that the minutes of the November 20, 2001 meeting be
approved. Motion carried.
III.
Correspondence
Dr. Manspeaker reviewed the following correspondence:
1.
Letter to the Northwest Athletic Association regarding dropping GHC’s men’s
soccer program.
2.
Letter from GHC Foundation soliciting a donation.
3.
Letters to GHC’s All-USA Academic Team applicants.
4.
Letter dated January 3, 2002 from Mr. Howard Fischer announcing the retirement
of Mr. Neil Martinson, Asst. Attorney General, who represented Grays Harbor
College, and announcing that Mr. Terry Ryan will now represent GHC.
5.
Letter from Mr. Neil Martinson expressing appreciation to GHC, and Dr.
Manspeaker’s response.
6.
E-mail received by Mr. Mike Kelly announcing that the College’s Job Skills
Grant with Boise Cascade in the amount of $228,000 has been approved.
IV.
Awards and Recognition
1.
Dr. Manspeaker introduced GHC’s All-USA Academic Team nominees Mr.
Robert Hartman and Mr. Adam Lin. They will also be GHC’s representatives to
the All-Washington Scholars’ Team. Mr. Hartman is a diesel technology student
with a 3.97 gpa. He is a displaced timber worker who came back to school at age
51. He is planning on pursuing a career as a wooden boat designer and
manufacturer.
Mr. Lin is a pre-med major with a 3.97 gpa. He has been active in student
government, founded the College’s Martial Arts Club, writes for the student
newspaper, is treasurer of the Math, Astronomy, Science and Engineering Club
and tutors students in several subjects. He plans on a career in medical research.
1
V.
2.
Dr. Manspeaker next introduced Ms. Diane Smith, GHC Athletic Director. She
has recently learned she will be honored by her alma mater, the University of
Oregon. She has been selected to receive the prestigious Becky L. Sisley Award
for her outstanding professional accomplishments and achievements.
3.
Dr. Manspeaker acknowledged several students who were in attendance. They
explained they were observing the Board meeting as part of an assignment in Dr.
Murrell’s U. S. History class. Students are required to attend several government
meetings during the quarter.
4.
Mr. Howard Fischer, Senior Assistant Attorney General, introduced Mr. Terry
Ryan, Assistant Attorney General who has been assigned to represent Grays
Harbor College in legal matters.
Policy Governance Work Session
Review of the Pre-Design Phase of the Spellman Library
Dr. Manspeaker introduced Mr. Walter Schacht, chief architect for the library remodel
project, and Mr. Stan Horton, Assistant Dean for Library and Media Services. Mr.
Schacht said the new library will be a center of education and will create a new sense of
community on the GHC campus. He added that it is not only an important project for
GHC, but a leadership project in the community college system. The design takes into
account the importance of computers as another means of access in the educational
process. Architectural drawings were reviewed. Some features discussed were:
1.
Addition will wrap around the east and south sides of the existing building.
2.
Existing walkways have structural problems and will be removed. Remodel will
include undercover access to buildings.
3.
Computer labs will be added.
4.
Outside of building will utilize an abundance of brick and windows.
5.
There will be two entries.
6.
Computer labs will be separate and can be utilized when other parts of the library
are closed.
7.
Art gallery will occupy lower floor corridor.
8.
Entrance from the HUB will feature recognition of GHC achievements.
9.
Upper floor will house stacks, study carrels, and lounge area.
10.
Wireless computing system will be installed.
11.
Bidding will take place in May and construction is scheduled to begin this
summer.
Mr. Horton noted it has not yet been decided where library services will be housed during
the construction period.
VI.
Reports
A.
Trustees’ Report (Mr. Robert Hitt)
1.
TACTC Winter Conference – Board members were asked to contact Ms.
Zelasko to let her know if they are planning on attending the upcoming
TACTC conference.
2
B.
Student government (Mr. Tony Major)
Mr. Major reported student council members participated in a ropes team-building
course. He said Mr. Leon Lead, who facilitated the course, did an outstanding
job.
C.
Faculty Report (Ms. Diane Carter)
Ms. Carter reported the GHCFT negotiating team has been meeting and is looking
forward to the negotiation process.
D.
President (Dr. Jewell Manspeaker)
1.
2002 Legislative Session – Dr. Manspeaker stated the upcoming
legislative session will be one of the most difficult sessions legislators
have faced. He noted that Coastal Caucus legislators were on campus
recently, which gave the GHC Legislative Committee an opportunity to
present the college’s priorities. Legislators stated they are anticipating
budget cuts to state agencies and tuition increases for students.
An issue Dr. Manspeaker shared with legislators deals with changes
regarding offender education proposed by the Department of Corrections
that may be difficult to implement.
E.
2.
Assistance to Aberdeen High School – In response to the devastation
caused to Aberdeen High School resulting from a fire January 12, 2002,
the college has offered to loan the school furniture, library books,
instructional materials, and classroom space. In addition, GHC counselors
will be available to assist students to help reconstruct college applications
that may have been lost in the fire.
3.
SBCTC Performance Reporting; Status Report – Community and
technical colleges report performance data to the State Board Office for
the purpose of improving performance system-wide in three areas:
a.
Preparing students to transfer to four-year colleges
b.
Preparing students for work
c.
Improving basic skills of ABE students
Dr. Manspeaker acknowledged Ms. Debbie Reynvaan, Ms. Kathleen Pace,
Mr. Dale Johnson, and members of the Outcomes Committee for their
leadership roles in establishing GHC’s performance standards set by the
State. GHC achieved two of its three targets and received a certificate of
commendation from the State Board for achieving or surpassing its 2001
prepared for work and basic skills rate performance reporting targets. A
new set of targets for the year 2003 was included in Board materials
received before the meeting.
Vice President for Instruction (Ms. Denise Yochum)
Mr. Mike Kelly, Dean for Workforce Education, reported for Ms. Yochum in her
absence.
1.
Sabbatical Report from Dr. Gary Murrell – Dr. Murrell’s sabbatical report
was included in the Board’s packet received before the meeting. Board
members expressed appreciation to Dr. Murrell for his thorough report.
3
F.
2.
WABO Certification – After a lengthy, demanding process, taking more
than a year to complete, Mr. Rod McDonald, GHC welding instructor, has
been designated a Washington Association of Building Officials’ Certified
Welding Inspector. In addition, the GHC facility was inspected by a
WABO representative, and it met the standards to become a qualified
examining agency. Students and community members can now be
WABO tested and certified at GHC.
3.
Curriculum Modularization Project – During Summer Quarter, 2001, five
GHC faculty reviewed the college’s existing curriculum and developed
smaller certificates that will be meaningful to students and employers.
Mr. Warring commented that he thinks the modularization program is
excellent. It gives students an opportunity to upgrade their skills in a short
amount of time and/or recognize students who are not able to complete
their two-year degree. Certificates are available in accounting, business,
computer information systems and office technology, and completion
ranges from 13 to 20 credits.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Facilities Master Plan – Dr. Manspeaker reported for Ms. McKinney who
was not able to attend the meeting. He stated the GHC Facilities Master
Plan has been completed and will guide future capital requests. He noted
it is a document that will be reviewed periodically and changes are
expected. The plan was included in Board packets received prior to the
meeting.
2.
G.
VII.
Major Facility Project Proposals - The College’s Capital Budget Request
for 2003-05 has been submitted to the State Board office for consideration.
It includes a new building that would replace the 200, 400 and 600
buildings and matching funds for the renovation of the Bishop Center.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Enrollment – Dr. Torgerson reported final FTE count for Fall Quarter was
1764 which was the highest in the last five years. Some of the increase is
due to a high GED completion rate caused by new and more difficult GED
requirements that go into effect January 1, 2002. Winter Quarter
enrollment is up in comparison with this same time last Winter Quarter.
Executive Session
None
VIII. Action Items as a Result of Executive Session
None
IX.
Adjournment
The meeting was adjourned at 7:10 p.m.
_____________________________________
Jewell Manspeaker, Secretary
______________________________
Bob Hitt, Chair
4
NOTES FROM PRESIDENT’S CABINET
May 2, 2002
Members Present:
Ms. Diane Carter, Ms. Brenda Dell, Mr. Randy Karnath, Mr. Tony Major,
Dr. Jewell Manspeaker, Dr. Arlene Torgerson, Ms. Denise Yochum
Members Absent:
Ms. Wendy Beldin, Ms. Lisa Espedal, Mr. Adam Lin, Ms. Nancy McKinney
Others Present:
Ms. Sandy Zelasko
I.
President’ Report (Dr. Jewell Manspeaker)
1.
Budget Development – All programs have been asked to reduce their budgets by
4% in order to address a $300,000 budget cut. The goal is to achieve this without
doing serious damage to staffing. Budget committee meetings will begin soon
and the process completed in the next three or four weeks.
2.
Capital Budget – Library services will be housed in the Fireside Room during
renovation. Books will be stored in the 700 Building. By the second week of
Summer Session the library will be functioning out of the HUB.
We are expecting to hear in the near future if the Bishop Foundation will provide
matching funds for renovation of the Bishop Center.
As a result of concerns expressed to the State Board Office, our proposal for a
replacement building has been moved from position 40 – 34 and will be funded as
a design project in the next biennium rather than a construction project. If funded,
construction could be in approximately three years.
3.
Foundation – The GHC Foundation celebrated a successful fund-raising campaign
by hosting an event at the home of Dr. Ken Hunt. It was an opportunity for
Foundation Board members to thank donors and make attendees more aware of
the Foundation's accomplishments. Dr. Manspeaker noted the Foundation has
grown from having $75,000 in assets ten years ago to $3Million at the present
time. The main function of the Foundation is to fund scholarships, but they also
provide funding for excellence awards for classified and exempt staff and recently
contributed $100,000 to the renovation of Riverview Education Center in
Raymond.
4.
Graduation – This year's graduation speaker will be Mr. Marty Kay, Aberdeen
school superintendent. He is a GHC graduate.
5.
Contract Negotiations - Administration has been working with the faculty union
negotiating team with a goal of having a multi-year contract. The goal is to have
a contract that will last for several years.
6.
Stafford Creek – An area of concern is the future of the college's role at Stafford
Creek. A tentative agreement has been reached between the Department of
Corrections and the community colleges. It will not be official until approved by
the Director of Corrections. A component of the agreement is that colleges
commit to reducing the number of colleges involved in corrections education.
Regarding the tenure status of instructors at Stafford Creek, the college managing
the program would make that decision. Dr. Manspeaker noted the Board of
Trustees did not renew contracts for any probationary faculty at Stafford Creek
because there could be substantial changes. In order to have a summer operation
we need to make commitments to those faculty members as soon as possible.
II.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Tuition - A new tuition structure will be initiated. Students will pay per credit.
2.
Award Ceremony - Student Recognition ceremony will be in a few weeks. Dr.
Torgerson asked people to recommend students for awards.
3.
Signage - Department of Transportation has installed several directional signs to
the college.
III.
Faculty Issues and Concerns
1.
Ms. Carter reported most faculty issues are included in negotiations.
IV.
Vice President for Instruction (Ms. Denise Yochum)
1.
Catalog is undergoing last revision.
V.
2.
WorkFirst program is undergoing a 25% budget reduction. Work is being done to
determine how to deliver services differently.
3.
Title III - Ms. Yochum and Ms. Glore met with a Title III grant writer. The
college will apply for a Title III grant in 2003. Work with the consultant will
begin in June to formulate ideas. Faculty will be asked for input. A Title III grant
is a federal strengthening institutions grant.
4.
Survey - In the next few weeks students will be asked to complete a survey that
will show student involvement with the college and student views regarding the
college's strengths and weaknesses.
5.
Faculty evaluation process is being reviewed.
6.
Copy Room - Signs have been posted in the copy room regarding copy etiquette.
Student Issues and Concerns (Mr. Tony Major)
Instructors Affected by Budget Cut - Mr. Major reported there is some student concern
regarding instructors losing their jobs because of the budget cut. Dr. Manspeaker
responded the college's objective is to keep to a minimum the number of full-time faculty
positions lost. Another objective is to work with retirements to address staffing reduction
through the Voluntary Separation program presently being offered to eligible employees.
To date, two employees have indicated they will accept the offer.
Security – Students who take night classes have expressed concern that there isn't
telephone access outside the buildings. Dr. Manspeaker responded in the past the phone
company has not been willing to place outside phones around campus because of
vandalism.
Election – This year students were able to vote for ASGHC officers in the HUB and the
400 Building. Voter turnout was substantially higher than in the past.
VI.
Classified Staff Issues and Concerns
1.
Removal of Trees - Mr. Karnath reported the lace leaf maples in front of the
library have been moved temporarily during the library renovation. They will be
incorporated into the landscaping after the renovation.
2.
Memorial Garden - Ms. Dell said there had been discussion in the past about the
possibility of commemorating employees who have died by planting a tree or
plant in their memory. She asked if that was still a possibility. After discussion
Dr. Torgerson said she would meet with Ms. Wahl regarding the issue.
GRAYS HARBOR COLLEGE
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
May 21, 2002
MEMBERS PRESENT:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt,
Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
None
OTHERS PRESENT:
Ms. Diane Carter, Mr. Dale Larson, Mr. Tony Major,
Dr. Jewell Manspeaker, Ms. Nancy McKinney, Mr. Don Otis,
Mr. Mark Reisman, Dr. Arlene Torgerson, Mr. Paul Triesch,
Ms. Denise Yochum, Mr. Brian Wakeman, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Approval of Minutes
It was moved by Ms. Quigg and seconded by Mr. Colwell that the minutes from the April 16,
2002 meeting be approved. Motion carried.
III.
Correspondence
The following correspondence was included in Board packets:
1.
Letter from the Bishop Foundation awarding GHC $500,000 for the remodel of the
Bishop Center.
2.
Letter from the Attorney General's Office announcing temporary attorney assignment
change.
3.
GHC Calendar of Events.
4.
Letter from Dr. Manspeaker to Washington State University regarding the Collaborative
Teacher Education Program.
5.
Letter from Mr. Don Otis announcing his resignation from the College.
IV.
Awards and Recognition
1.
Dr. Manspeaker recognized Mr. Don Otis, who is resigning from the College's
maintenance/custodial department. He began work at the College in 1987. He presented
him with a plaque acknowledging the College's appreciation.
2.
The president presented a certificate of appreciation to Mr. Dale Larson, GHC instructor
who has served as the advisor to the College's Phi Theta Kappa chapter for several years.
Mr. Larson responded he was honored to serve as advisor to PTK and noted that it is the
oldest chapter in the State of Washington.
3.
Dr. Manspeaker introduced Mr. Brian Wakeman, newly elected ASGHC president who
was attending his first Board of Trustees' meeting.
4.
Dr. Manspeaker introduced Mr. Paul Triesch from the State Attorney General's Office.
The agenda was altered for the convenience of those in attendance.
V.
VI.
Reports
A.
Student Government Report (Mr. Brian Wakeman)
1.
May 1st Earth Expo that took place on campus recently was a great success.
2.
Student Government elections were held recently. New officers were announced.
C.
Faculty Report (Ms. Diane Carter)
Ms. Carter reported that budget impacts have affected curriculum, class size and students.
Executive Session
The Board entered into executive session at 6:15 p.m. for approximately one hour for the purpose
of receiving and evaluating complaints against or reviewing the qualifications of an applicant for
public employment or reviewing the performance of a public employee; consultation with legal
counsel regarding agency enforcement actions, or actual or potential agency litigation;
considering the sale or acquisition of real estate; and/or reviewing professional negotiations.
The regular meeting was reconvened at 7:50 p.m.
VII.
Action Items as a Result of Executive Session
None
VIII.
Policy Governance Work Session:
Review of College Outreach Programs
Mr. Mark Reisman, Dean for Extended Learning, presented information regarding costs, purposes
and benefits associated with the College's outreach programs and services. It was noted that the
fastest growing program at GHC is English as a Second Language (ESL.)
The College supports four outreach centers: Whiteside Education Center, Elma Education
Center, Riverview Education Center and Ilwaco Education Center. Approximately two thirds of
the people in the College's service district live more than ten miles from the main campus.
Mr. Reisman reviewed a report he had prepared that compared service levels from 1997 and
2001-02. The increase was dramatic. Total FTE count in 1997 at outreach centers was 141.4
compared to 434.4 in 2001.02. Total students count in 1997 was 448 compared to 4,703 in
2001-02.
Other items of interest in Mr. Reisman's report included:
1.
Direct costs for 2001-02
2.
Gross revenue
3.
Net revenue
4.
Cost benefit comparison
Discussion followed. Mr. Warring asked to see similar information on an annual basis.
Reports (continued)
B.
Trustees’ Report (Mr. Robert Hitt)
1.
TACTC Conference - Ms. Carlstad and Mr. Colwell attended the TACTC Spring
Conference and were asked to report on the sessions. Ms. Carlstad said the first
day focused on the role Colleges play in promoting diversity. Mr. Colwell stated
he attended a session presented by Lower Columbia College on policy
governance and how their College has monitored where they are in regard to
their goals. Both agreed the sessions were worthwhile.
D.
President’s Report (Dr. Jewell C. Manspeaker)
1.
Road Signs – Directional signs to the College have been installed throughout
Aberdeen, Hoquiam and Cosmopolis. Dr. Manspeaker credited Ms. Beate Wahl
for her persistence with the Department of Transportation leading to completion
of this project.
2.
2003-05 State Board for Community and Technical College Capital Budget
Request – After expressing concerns to the State Board regarding the ranking of
our proposed replacement building in the capital budget request, we have been
notified our project will be included among those identified as Design Projects.
We will be requesting funding to complete the design phase during the 2003-05
biennium. If successful, our replacement building will be included for
construction in the 2005-07 biennium.
Ms. McKinney noted that members of the Joint Legislative Accountability
Committee who conduct independent studies for the Legislature were on campus
recently inspecting the buildings we are proposing to replace. They were
surprised at the age of our buildings and indicated replacement was necessary.
3.
Other Items for Consideration:
a.
Retirement Options – Dr. Manspeaker stated because of changes in State
law relative to retirement and rehiring of employees on the PERS I
system the College needs to make some decisions. In the past,
employees in the PERS I system with thirty years of employment could
opt to retire and collect 60% of their salary. However, if they returned to
employment in the State system, a penalty was imposed. The present
law removes that penalty. Currently, when PERS I employees retire, they
can return to state service after one month. Dr. Manspeaker said there
are some GHC employees who have expressed a desire to pursue this
option. Board members stated if it financially benefits the College they
would be agreeable. If not, since the College is in a cost cutting mode,
they would be inclined to deny requests. Dr. Manspeaker said The
Evergreen State College has a set of policies and procedures regarding
this issue and he would request copies for the Board's review.
b.
Stafford Creek – There is a tentative agreement between the State Board
and the Department of Corrections. Several scenarios were presented,
and in all but one, GHC is being asked to serve more students for less
funding.
E.
Vice President for Instruction’s Report (Ms. Denise Yochum)
1.
Faculty Excellence Development Awards – Since Faculty Excellence
Development Awards were approved last month, one of the recipients, Ms.
Kathleen Pace has announced her retirement and declined her award. The
Excellence Committee reconvened and recommended awarding Mr. Don
Samuelson $2,000 and Mr. Erik Sandgren $1,000. It was moved and seconded
the Board accept the Faculty Excellence Development Award's recommendation.
Motion carried.
F.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Budget Development Process – Ms. McKinney presented proposed budget
reductions as of May 15, 2002. We are currently short of our targeted permanent
reduction set at $219,520; we show one-time savings of $156,013, which leaves
us short of our target by $63,500. She noted that utilizing one-time savings to
balance the budget is a short-term solution to budget challenges we face. Salary
increases will not be included until the contract is negotiated. An increasing
concern is that OFM has stated in order to balance the budget, they will allocate
funds from state agencies during the year. GHC could expect another reduction
of approximately $9,357. Another aspect of the budget that is worrisome is that
we do not know what impact the 12% tuition increase will have on students.
Ms. Yochum reported that Division Chairs and managers were very supportive
when asked to identify 4% budget reductions in their departments. Some
suggestions were:
a.
Currently the College pays a $40.00 technology fee for each WAOL
student. We are the only community College in the state that is
absorbing that cost. If that fee was passed on to students it would
generate approximately $27,000 in revenue.
b.
There are ten Humanities courses that require a great deal of
photocopying. That Division requested a $5.00 fee per student to cover
those costs. If approved, it would generate approximately $7,000 a year.
Dr. Torgerson reported that Student Services followed a similar procedure as
Instruction. She met with each manager and asked them to identify a 4% cut in
their department. The majority of reductions will be goods and services and
travel.
Ms. McKinney said in her department there has been a resignation, a retirement
and a vacant position. She met with her staff to determine if those positions
could be reorganized. Two positions will be combined into one and part-time
staff will be utilized. A vacant purchasing position will be filled at a lesser
classification.
Ms. McKinney stated she has recommended to Dr. Manspeaker that the Human
Resources position be included in the budget because she is convinced the
College will need a full-time Human Resources director in the next year.
Changes in personnel rules will impact the position.
Dr. Manspeaker reported on other department costs that impacted the budget:
a.
There was a $21,000 increase in costs for the Information Services
department due to state-wide reclassification for technicians.
b.
There will be a savings in custodial costs because when Mr. Otis
resigned we had an opportunity to not fill that position for one year
during the library renovation.
To summarize, Dr. Manspeaker stated by using one-time savings we can achieve a
balanced budget, and have identified some savings that can be achieved a year from now.
Dr. Manspeaker asked for input from the Board. Board members commended the efforts
of the Budget Committee. Some comments were:
a.
Recommended continuation of program evaluations.
b.
Continue efforts to bring alternative funding to campus.
G.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Enrollment – Dr. Torgerson reported we are approximately 100 FTE over our
allocation for the year. Running Start and Stafford Creek have continued to show
growth in non-state support categories.
2.
VIII.
Tuition Brochure – A copy of a brochure that is being disbursed to all students
and staff informing them of the new tuition structure which begins this Fall
Quarter was distributed. It was noted that students will now pay for each credit.
Previously, students did not pay additional tuition for 11-18 credits.
Adjournment
The meeting was adjourned at 10:00 p.m.
_____________________________________
Jewell Manspeaker, Secretary
________________________________
Bob Hitt, Chair
GRAYS HARBOR COLLEGE
MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES
June 18, 2002
MEMBERS PRESENT:
Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg, Mr. John Warring
MEMBERS ABSENT:
Ms. Carol Carlstad
OTHERS PRESENT:
Mr. Jack Brooks, Ms. Diane Carter, Mr. Mike Kelly,
Mr. Tony Major, Dr. Jewell Manspeaker, Ms. Nancy McKinney,
Ms. Kathleen Pace, Mr. Mark Reisman, Mr. Terry Ryan,
Dr. Arlene Torgerson, Ms. Denise Yochum, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present except for Ms. Carlstad.
II.
Approval of Minutes
It was moved and seconded that the minutes from the May 21, 2002 meeting be approved.
Motion carried.
III.
Correspondence
The following correspondence was included in Board packets:
1.
Letter of retirement from Ms. Kathleen Pace.
2.
Dr. Manspeaker distributed copies of a letter of resignation from Ms. Victoria Ausland.
IV.
Awards and Recognition
Dr. Manspeaker introduced the following retirees:
Ms. Kathleen Pace who has taught reading and study skills since 1984, and served as president of
the Faculty Association and the college's outcomes assessment liaison.
Mr. Jack Brooks who served as GHC's Worksite Coordinator since 1993.
Another GHC retiree, Ms. Marianne Lewis, was not able to attend. She retires as the assistant to
the vice president for administrative services, and has been at the College since 1969.
V.
Reports
A.
Trustees' Report (Mr. Bob Hitt)
1.
July Meeting – Dr. Manspeaker said in the past the Board has not always opted to
meet in July, but he felt there were two reasons the Board should consider
holding a July Board meeting. The first is for the purpose of evaluating the
president. He distributed copies of his self-evaluation for their review prior to
the next meeting.
The second reason is the Board traditionally nominates officers for the Board at
its June meeting and elects them at the July meeting. Ms. Quigg nominated Mr.
Colwell to serve as president of the Board and Mr. Warring as Vice Chair. Mr.
Hitt seconded the motion. Motion carried. Elections will be held at the July
meeting.
After discussion, the Board opted to hold a July meeting at its regular meeting
date and time, which will be Tuesday, July 16 at 5:30 p.m.
A.
Student Government Report (Mr. Tony Major)
1.
Council Vacancies – Mr. Major reported that Student Council experienced a high
turnover in members during the year. Some vacancies occurring toward the end
of the year were not filled.
2.
End-of-the-year party for students – Student Council spent $3,500 on an event
for students held in the gym. It featured, bull riding, rock climbing tower, live
band, etc. It was very successful. Most of the student clubs donated their surplus
funds to help defray the cost.
3.
Operation Home Stretch – Student government made a decision to support each
of the student clubs with their end-of-the-year activities. Some examples were:
a.
BBQ at last GHC baseball game.
b.
Phi Theta Kappa prom.
c.
Film Club Fright Night
Dr. Torgerson commended Mr. Major for doing an excellent job as ASGHC
president.
C.
Faculty Report (Ms. Diane Carter)
Ms. Carter reported negotiations have been completed and thanked the College for
providing the facilitator. She said working with administration was a good experience.
D.
President's Report (Dr. Jewell C. Manspeaker)
1.
Contract and Budget Negotiations with the Department of Corrections – Dr.
Manspeaker said this has been one of the most difficult and complex matters he
has had to deal with because there are so many facets to consider: The State
Board for Community and Technical Colleges, the Department of Corrections,
personnel issues and the College. After several meetings, we have a better
understanding of what Stafford Creek administrators want. We now know that
GHC will be the college that provides educational services to Stafford Creek and
have made a commitment to provide programs when and how they want them.
Dr. Manspeaker announced he had received word from Ms. Kathy Lorton,
assistant dean for education at Stafford Creek, that she will be resigning and has
accepted the position of superintendent at the Clearwater School District. The
Stafford Creek addendum to the faculty contract still needs to be negotiated. Ms.
McKinney proposed we wait until a replacement for Ms. Lorton has been hired.
2.
Other Items for Consideration – None
E.
Vice President for Instruction's Report (Ms. Denise Yochum)
None
F.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
First Reading of Proposed Revisions to Board Policy BP 631 – Smoking Policy –
Dr. Torgerson presented the proposed revisions to BP 631. It changes
"restricting" smoking at entrances to buildings to "no smoking within 20 feet" of
buildings. She noted there have been repeated complaints and concerns from
students and staff that preempted this change, and that many other campuses
around the state have implemented similar policies. Mr. Warring suggested
deleting the first paragraph that refers to the College recognizing the rights of
those who choose to use tobacco. Mr. Colwell and Ms. Quigg agreed.
2.
First Reading of Proposed Revisions to Board Policy 407 – Student Rights and
Responsibilities – Dr. Torgerson explained the revisions relate to students
enrolled in online courses, conduct related to utilizing college computers, and
affiliated websites. Changes are a result of work with the attorney general's
office and counterparts around the state. Dr. Torgerson noted suggestions made
by Board members and stated she would incorporate them into the version she
would bring to the next Board meeting for a final reading.
G.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Adoption of Financial Budgets – Ms. McKinney presented the following
for adoption:
a.
2002-03 Operating Budget
b.
Grants and Contracts Budget
c.
Student Activities Budget
d.
Tuition Rate
e.
Fees
f.
Rental Rates
g.
Salary Schedules for Professional and Administrative Staff and
Salary Rates for Ancillary and Other Duties.
Ms. McKinney noted the operating budget is similar to last year. She
complimented the various divisions and programs for their cooperation
in identifying their needs and areas that could be reduced or eliminated.
Ms. McKinney answered questions from the Board. After discussion,
Mr. Warring moved the Board adopt Resolution No. 23-02, Resolution
of the Board of Trustees of Grays Harbor College Adopting the Budgets
for the Fiscal Year 2002-03. Mr. Colwell seconded the motion. Motion
carried.
Mr. Colwell moved the Board adopt Resolution 24-02, Resolution of the
Board of Trustees of Grays Harbor College Approving Salaries of
Exempt Employees for Fiscal Year 2002-03. Ms. Quigg seconded the
motion. Motion carried.
Ms. Quigg moved the Board adopt Resolution 25-02, Resolution of the
Board of Trustees of Grays Harbor College Approving the Professional
Salary Schedule for Fiscal Year 2002-03. Mr. Colwell seconded the
motion. Motion carried.
Ms. Quigg moved the Board adopt Resolution No. 26-02, Resolution of
the Board of Trustees of Grays Harbor College Approving Salary Rates
for Ancillary and Other Duties for Fiscal Year 2002-03. Ms. Carlstad
seconded the motion. Motion carried.
VI.
Executive Session
The Board entered into executive session at 6:30 p.m. for approximately fifteen minutes for the
purpose of receiving and evaluating complaints against or reviewing the qualifications of an
applicant for public employment or reviewing the performance of a public employee; consultation
with legal counsel regarding agency enforcement actions, or actual or potential agency litigation;
considering the sale or acquisition of real estate; and/or reviewing professional negotiations.
The regular meeting reconvened at 6:45 p.m.
VII.
Action Items as a Result of Executive Session
Mr. Warring moved the Board adopt Resolution No. 22-02, Resolution of the Board of Trustees
of Grays Harbor College Ratifying the 2002-05 Agreement between the Board of Trustees of
Community College District II and the Grays Harbor College Federation of Teachers Local
Number 4984. Ms. Quigg seconded the motion. Motion carried.
VIII.
Adjournment
The meeting was adjourned at 6:50 p.m.
_____________________________________
Jewell Manspeaker, Secretary
________________________________
Bob Hitt, Chair
Notes from Administrators/Exempt Staff Meeting
July 2, 2002
Items and issues discussed:
President’s Report - Dr. Manspeaker reported on the following:
1.
Library - Dr. Manspeaker commended all who worked on the library move.
2.
Kudos - Acknowledged the group for a productive year in spite of unanticipated roadblocks, i.e.,
budget reductions, Stafford Creek reorganization, achieving a multi-year contract with the faculty
union, completing design phase for the library and achieving $500,000 match for renovation of
the Bishop Center.
3.
Evaluations – In the near future, exempt staff will receive a somewhat revised self-evaluation
form to be completed between now and the middle of August. It will be reviewed with the
employee's direct supervisor. We will utilize that process to set objectives at the retreat. The
emphasis will be on professional objectives, program objectives and objectives for the college.
4.
Retreat – After discussion, it was decided to hold a retreat for exempt staff beginning in the late
afternoon of September 8 and continuing all day September 9.
Dr. Manspeaker asked Ms. McKinney to report on two items of importance:
5.
Time Cards – Ms. McKinney asked that supervisors turn employee time cards in on time and
have that person's signature on the card. Payroll personnel have had to cut 20 checks each month
for the last three months because time cards were not turned in when due. Each check takes an
hour to process.
6.
Purchasing – The Reality purchasing program will be updated. In the meantime, Ms. McKinney
encouraged credit card usage rather than purchase orders.
7.
Personnel System Reform Act - Dr. Manspeaker reported that as a result of the new Personnel
System Reform Act, we will very likely find ourselves in a collective bargaining relationship
with classified staff.
GHC is one of the few colleges that does not currently have a union
associated with its classified staff. Dr. Manspeaker said it is important to share information
regarding the new law with classified staff. He emphasized that administration cannot interfere
with the bargaining process.
Reports
Mr. Thomasson
1.
342 students received GED certificates last year.
2.
Congratulated Ms. Alice York on receiving the classified staff excellence award.
Ms. Fridell
1.
Working on salary placement for faculty.
Mr. Reisman
1.
Summer session has started. Class cancellations are higher than in previous years, but
enrollment looks good. Summer session has also begun at Stafford Creek and work has
commenced on a yearly plan.
Ms. Sweeney
1.
WorkFirst budget has been accepted by the state. There continues to be controversy regarding
the program at both the state and national level.
Ms. Lloyd
1.
Commended her crew for their efforts in wiring the temporary quarters for the Library in the
HUB. All phones and computers are in working order.
Mr. Kelly
1.
Boise Cascade Job Skills program ended June 30. The target was to train 28 people. 27
individuals signed up and the request for training next year far exceeds that number.
2.
We applied for two high demand grants that were not funded.
Dr. Manspeaker said GHC's Perkins Plan is a model for the State. He congratulated Mr. Kelly
for his efforts.
3.
One of the local radio stations will be broadcasting in Spanish. It was suggested the college
consider advertising on this station.
Ms. Espedal
1.
Working on calendar planner.
2.
Reminded the group there will not be any events at the Bishop Center next year because of
remodeling. Alternate performance sites will be scheduled for the upcoming year.
Mr. Lead
1.
An end-of-the-year event was held at each Outreach Center. Students appreciated Dr.
Manspeaker attending and hope to make it an annual event.
2.
Piloting some site courses. We will offer CIS course from Elma to Raymond and Ilwaco;
scheduling Certified Nursing Assistant course with lecture via ITV, and CPR with clinicals
offered at various sites.
3.
Substantial yard work has been completed at Riverview by the GHC grounds crew.
Ms. Glore
1.
Community volunteers installed playground equipment at Riverview.
2.
Many GHC employees donate to the GHC Foundation through the Combined Fund Drive. A
more direct way to donate to the Foundation is through direct payroll deduction. Payroll
deduction authorization forms were distributed. Ms. Glore suggested employees donate to the
Foundation through the direct payroll deduction method and make other donations through the
Combined Fund Drive.
Ms. Yochum
1.
ITV is up and running in the Boardroom.
2.
Ms. Kathy Lorton has resigned as Education Director of Stafford Creek. The search process has
begun for her replacement along with four instructor positions. Mr. Reisman will serve as
campus director of Stafford Creek.
In addition to the openings at Stafford Creek, three other positions are open: developmental
reading, nursing and English.
2
3.
In recognition of his efforts, Mr. Thomasson has been promoted to assistant dean for adult basic
education. Ms. Linda Blauvelt, coordinator of adult basic skills, will provide support for him and
Ms. Sweeney.
4.
Mr. Scott Blankenship has accepted the position of Office Technology instructor.
Ms. Smith
1.
Coaching staff, including assistants for all sports, is completed for next year.
Ms. McKinney
1.
A contract maintenance team has been formed that will meet on a regular basis to address issues
as they arise. In an effort to have additional administrators and faculty on the team classes will
be offered in basic mediation training. Twelve people will participate this summer. This first
group is a combination of classified staff and administrators.
2.
Capital Projects:
a.
Library bid came in high. We are working with the architects to find ways to cut costs.
If we are not successful, we may have to re-bid.
b.
Pre-construction meeting for re-roofing the HUB will be soon.
c.
Bid out for 700 Building to improve heating and ventilation system.
d.
We have a two week extension for the pre-design study for the new building.
3.
Staffing Changes:
a.
Ms. Kathee Katainen will be handling grants and contracts and managing accounts
receivables.
b.
Ms. Christine Bunnell has been serving as interim assistant director of human resources.
The interim has been removed and she is officially assistant director of human resources.
c.
Purchasing assistant will be hired to replace Ms. Marianne Lewis.
4.
Budget is completed. Paper copies will be provided upon request and it is available on the
shared drive.
Dr. Torgerson
1.
Bishop Center will be closed next year. Most of the renovation will be back stage. Symphony,
civic choir, drama productions and the musical will be presented at other venues – high school
auditorium, Westport, Ocean Shores.
2.
Work Study students (paper work, placing, etc.) will now be handled through the Job Placement
Office.
3.
A revised Administrative Procedure and Board Policy were distributed for review. The
procedure deals with children and animals on campus and the board policy with smoking on
campus.
4.
Students at Riverview will be required to have parking stickers.
Ms. Worth
1.
76 World Class Scholar high school students were recognized at graduation and recognition
ceremonies. Approximately 43 of those will be attending GHC. Five WCS students are
attending summer session. 22 WCS students graduated from GHC this year.
Visitations will be made to all middle schools in the area so parents and students are aware of the
World Class Scholar program.
3
2.
Also is the administrator of the Bishop Foundation scholarships that are now handled by the
College. To date 76 completed applications have been received. Ms. Yochum has agreed to be a
member of the committee that reviews the applications.
Ms. Wahl
1.
Library move was a huge success. She acknowledged the efforts of the maintenance and
custodial crews.
2.
Van training classes have been successful. To date, 40 people have completed the training.
3.
During Summer Session, food service will be open Monday through Thursday 10 a.m. – 1 p.m.
Ms. Goldberg
1.
The Red Cross is contracting with the College for first aid training.
2.
Transfer brochures are available for distribution to students. They coordinate with the College's
viewbook and other publications.
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Meeting of the Board of Trustees
November 19, 2002
Grays Harbor College Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg,
Mr. John Warring
Others Present:
Ms. Chris Johnson, Mr. Colin Johnson, Mr. Dale Johnson, Mr. Tom Kuester,
Dr. Jewell Manspeaker, Ms. Nancy McKinney, Ms. Debbie Reynvaan,
Mr. Terry Ryan, Mr. Brian Wakeman, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Approval of Minutes
Mr. Warring moved the minutes from the October 15, 2002 meeting be approved. Ms. Carlstad
seconded the motion. Motion carried.
III.
Correspondence
The following correspondence was included in Board packets:
1.
Letter from Bishop Foundation and Dr. Manspeaker's response.
2.
Congratulations note sent to recent degree and certificate recipients.
3.
Letter to Colin Johnson and Mr. and Ms. Dale Johnson.
IV.
Awards and Recognition
Dr. Manspeaker introduced Colin Johnson and his parents, Chris and Dale Johnson. For Colin's
Eagle Scout project, he constructed a three-tier amphitheater that seats thirty people along the
Lake Swano trail. Mr. Don Samuelson, GHC Fisheries instructor, suggested the site. Colin noted
that all materials were donated. Dr. Manspeaker presented him with a certificate of appreciation
from the College.
V.
Policy Governance Work Session
1.
Priority Goals and Indicators of Institutional Performance
Dr. Manspeaker reminded Board members that one of the accreditation team's
recommendations was that the College should have an on-going process for evaluating
the Board's goals. A variety of activities have been pursued in the last year and a half to
address that recommendation:
1.
Faculty/staff meeting held for the purpose of identifying ways to evaluate the
Board established goals.
2.
Data from various sources providing indicators of current college performance
relative to the goals have been gathered.
3.
A survey is being conducted to assess perceptions not only from staff and
students but the general public regarding how well the College achieves its goals.
4.
A comprehensive report addressing Recommendation #1 is being developed.
He asked for their input to assist in bringing closure to this recommendation.
The second recommendation from the accreditation team relates to how well we
document the learning outcomes of our students. Faculty are carefully reviewing their
curriculum and five desired abilities of our students and how we will assess skills levels
of students when they leave our college.
Materials in Board packets included a list of the ten goals and indicators to be assessed
that pertained to each of them. Board members said they would be interested in
reviewing data on a regular basis that would show how we are progressing towards
achieving goals.
Mr. Hitt stated that priority #8, "Manage the resources of the College efficiently and
effectively and diversify the sources of revenue appropriately to achieve the mission and
priorities of the College" is an important priority to him. Dr. Manspeaker replied the
formal exit interview with the auditors will be sometime in the next few weeks and
encouraged Board members to attend.
Dr. Manspeaker stated he will prepare a report for the February board meeting addressing how
well we are doing in achieving the Board's priority goals.
VI.
Reports
A.
Trustees' Report (Mr. Dennis Colwell)
1.
ACCT Legislative Conference – Mr. Colwell, Mr. Hitt and Ms. Yochum will
attend the ACCT Legislative Conference in Washington D.C. next February.
2.
TACTC Legislative Steering Committee – Mr. Colwell reported he attended the
TACTC Legislative Steering Committee meeting November 15. He reported the
following highlights.
a.
A three to seven percent budget cut is expected for higher education.
b.
Could be as much as a 10% tuition increase.
c.
Former Governors, Dan Evans and Booth Gardner will lead an effort to
secure bonding authority over the next biennium to provide an additional
$150 million for higher education.
d.
Recommended emphasizing capital projects when speaking with
legislators.
e.
Majority of community colleges report enrollment increases of
approximately 10%.
B.
Student Government Report (Mr. Brian Wakeman)
1.
Each council member was asked to choose a project that would benefit GHC.
Mr. Wakeman reviewed the list that was included in Board packets.
2.
ASGHC annual charity dinner benefiting Coastal Community Action Program
will be held December 4th at the Rotary Log Pavilion.
C.
Faculty Report (Mr. Tom Kuester)
1.
Negotiations have begun regarding Stafford Creek faculty.
D.
President’s Report (Dr. Jewell C. Manspeaker)
1.
2003 Legislative Session – Dr. Manspeaker reported the recent elections have
resulted in the Senate being controlled by the Republicans and the House of
Representatives controlled by the Democrats. There most likely will be a budget
cut for all State agencies. Three to five percent is being predicted. There is also
expected to be an increase in tuition.
Dr. Manspeaker said our primary focus this year with legislators will be to
encourage funding of our $1million request for design fees for a new building to
replace the 200, 400 and 600 Buildings.
Responding to a question from Mr. Colwell regarding reasons for our decrease in
enrollment, Dr. Manspeaker replied one of the reasons is there has been a
significant drop in ABE/ESL enrollment and workforce training FTE. He noted
efforts are being made to meet enrollment targets.
2.
E.
VII.
Other Items for Consideration –
a.
Dr. Manspeaker reported because graduation diplomas arrived very late,
a congratulatory letter and GHC pen was included with each diploma.
b.
Library renovation project is on target.
c.
World Class Scholars participated in a phone-a-thon to benefit the GHC
Foundation. They raised approximately $5,300 over a three-day period.
d.
Work has begun on a Title III grant. If successful, it would provide
$350,000 a year for five years.
e.
Several faculty, administrators and classified staff have participated in
mediation training. Two more sessions will be offered
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Budget Status for September 30, 2002 – Ms. McKinney presented the following
reports:
a.
Three-year comparison of the State General Fund by Program
b.
Three-year comparison of the State General Fund by Object of Expenditure.
c.
Capital Projects Analysis
d.
Budget Status for Associated Students Fund
2.
Faculty Excellence Fund – Ms. McKinney reported because of the decline in the
stock market, the balance in this fund as of September 30, 2002 is $193,303.75.
Consequently, there will not be funds available this year for Faculty Excellence
Awards. Dr. Manspeaker stated the GHC Foundation has funded excellence
awards in the past and efforts will be made to continue offering awards to a fulltime and part-time faculty member, a classified staff member and an exempt
employee. Ms. McKinney will report at the January meeting the current status of
the account.
3.
Accounts Receivable Policy 511 – Ms. McKinney presented for a second reading
revised Board Policy 511, Accounts Receivable Policy. She reported it had been
reviewed by college constituencies and Presidents' Cabinet. Mr. Warring moved
the Board adopt Board Policy 511, Accounts Receivable Policy. Ms. Quigg
seconded the motion. Motion carried.
4.
Board Policy 625, Affirmative Action, All Employees – Ms. McKinney reported
this policy had been reviewed by faculty and staff, Presidents' Cabinet and the
Attorney Generals' Office. After discussion, Mr. Hitt moved the Board adopt
Board Policy 625, Affirmative Action, All Employees. Mr. Warring seconded
the motion. Motion carried. Ms. McKinney noted all employees will participate
in anti-harassment training.
Executive Session
The Board recessed at 7:00 p.m. for approximately thirty minutes for an executive session held
for the purpose of receiving and evaluating complaints against or reviewing the qualifications of
an applicant for public employment or reviewing the performance of a public employee;
consultation with legal counsel regarding agency enforcement actions, or actual or potential
agency litigation; considering the sale or acquisition of real estate; and/or professional
negotiations.
The regular meeting was reconvened at 7:25 p.m.
VIII.
Action Items as a Result of the Executive Session
Ms. Carlstad moved the Board adopt Resolution No. 22-02, Resolution of the Board of Trustees
of Grays Harbor College Renewing Faculty Appointment and Granting Tenure to Mr. Dan Pratt.
Mr. Warring seconded the motion. Motion carried.
IX.
Adjournment
The meeting was adjourned at 7:26 p.m.
___________________________________
Jewell Manspeaker, Secretary
_______________________________
Dennis Colwell, Chair