GRAYS HARBOR COLLEGE
Aberdeen, Washington
Meeting of the Board of Trustees
January 21, 2003
Grays Harbor College Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg,
Mr. John Warring
Others Present:
Mr. Stephen Backholm, Ms. Natalia Harner, Mr. David Halverstadt,
Mr. Mike Kelly, Mr. Tom Kuester, Dr. Jewell Manspeaker,
Ms. Nancy McKinney, Mr. Terry Ryan, Mr. Martin Streich,
Dr. Arlene Torgerson, Mr. Brian Wakeman, Ms. Denise Yochum,
Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Approval of Minutes
Mr. Warring moved the minutes from the November 19, 2002 meeting be approved. Ms. Quigg
seconded the motion. Motion carried.
III.
Correspondence
The following correspondence was included in Board packets:
1.
Copy of letter sent to Coastal Caucus Legislators who attended a meeting on campus
January 7.
2.
Copy of letter sent to Coastal Caucus Legislators who were not able to attend the January
7 meeting.
3.
Copy of letter sent to GHC's All-USA Academic Team members.
4.
Copy of poem by Ms. Lynne Lerych published in Cross Currents publication.
5.
Copy of several paintings by Mr. Erik Sandgren published in Cross Currents publication.
IV.
Awards and Recognition
V.
1.
Dr. Manspeaker introduced Mr. David Halverstadt, Chief Human Resources Officer, Ms.
McKinney said he brings twenty-five years of human resources experience to the College
and will be a great support to the employees of GHC.
2.
Dr. Manspeaker next introduced GHC's All-USA/All-Washington Academic Team
nominees, Ms. Natalia Harner and Mr. Stephen Backholm. In March they will be
honored at a ceremony in Olympia. Ms. Harner came to the United States from Russia
five years ago and since that time has learned English and maintained a 4.0 gpa at GHC.
Mr. Backholm has earned a 3.97 gpa and is majoring in engineering. Both nominees
expressed their appreciation for the award.
3.
Dr. Manspeaker acknowledged Ms. Lynne Lerych and Mr. Erik Sandgren who had works
published in the Washington Community and Technical College Humanites Association
publication, Crosscurrents.
Policy Governance Work Session
Dr. Manspeaker reminded the Board that one of the major reasons for policy governance work
sessions was to bring input from external sources. Mr. Mike Kelly introduced Mr. Martin
Streich, Plant Manager for Boise Cascade, and asked him to present a report on his company's
project and their relationship with the College. He noted Boise Cascade, Pacific Mountain
Workforce Development Council and the college are partners in the second phase of training for
Boise Cascade's Building Division.
Mr. Streich reported his company is manufacturing an innovative new wood plastic composite
siding called "Home Plate." It is made of used recycled plastic and recycled wood. At full
production, it will divert 10,000,000 plus pounds per month of material from landfills. The
facility is based at the Satsop Development Park. The site was chosen in 1999 and construction
began in March of 2001. Employee training began in November of 2000, and production is
expected to begin in April of 2003. Mr. Streich said on-the-job training combined with jobspecific training is required of employees. Several employees have received training offered by
the college. At the present time, there are fifty-three full-time employees and, of those, thirteen
are dislocated workers. He said there are many benefits derived from working with the College
including building connections with the local community. Discussion followed.
VI.
Reports
A.
Trustees' Report (Mr. Dennis Colwell)
Mr. Colwell reported he recently attended a TACTC meeting that focused mainly on the
state budget. Another topic was WAOL offerings. He said the program has increased by
40% each year for the three years it has been in effect. The concern is that the grant
utilized to develop program will expire soon.
B.
Student Government Report (Mr. Brian Wakeman)
1.
Mr. Wakeman reported student government is hoping to place a gazebo outside
the 400 building main entrance for the convenience of smokers.
2.
Four members of student government attended a conference at Mt. Hood
Community College last week.
3.
Four council members resigned recently and the following students have been
appointed:
Vice President
Keith Gerard
Treasurer
Sarah Lytle
Sophomore Senator
Brian Cruzan
Freshman Senator
Shane Wells
C.
Faculty Report (Mr. Tom Kuester)
Mr. Kuester reported on the following issues of concern to faculty:
1.
Faculty are working with administration to resolve the full-time non-tenure track
issue. The faculty are interested in reaching an understanding regarding the
criteria followed in hiring full-time faculty not to be placed on the tenure track.
2.
The college's Board Policy regarding inclement weather is being reviewed.
3.
Negotiations regarding Stafford Creek faculty are continuing.
D.
President’s Report (Dr. Jewell C. Manspeaker)
1.
2003 Legislative Session – Dr. Manspeaker stated the College hosted Coastal
Caucus Legislators on campus January 7. Information distributed to legislators
was included in Board packets. Some highlights were:
a.
The impact on the College of the $680,000 in budget cuts GHC has
absorbed the last two years.
b.
The economic development role the college plays in the community.
c.
The adverse effect cuts to our base budget would cause.
d.
Importance of receiving $1.3 million dollars for the design phase of a
new building that would replace the 200, 400 and 600 Buildings.
e.
Importance of informing legislators of state policies imposed by the
Legislature that affect college operations that are not cost effective.
f.
Addressing salary issues.
2.
Economic Impact Study Status Report - Dr. Manspeaker reported GHC joined
several other community and technical colleges throughout the state and hired a
company to conduct economic impact studies for each college. An Executive
Summary of the first draft of the results was included in Board packets. Dr.
Manspeaker said it showed GHC has a greater impact on the community than we
perceived.
Dr. Manspeaker said he recently attended a meeting focusing on the economic
state of Grays Harbor featuring presentations by the Chamber of Commerce,
PDA, EDC and other entities. None of the presentations included the importance
of higher education in the community. Dr. Manspeaker said efforts will be made
to share information regarding the importance of higher education in our
community.
3.
Higher Education Leadership Project – Former governors, Mr. Daniel Evans and
Mr. Booth Gardner are spearheading an effort called HELP (Higher Education
Leadership Project for Washington) that would provide a means of meeting the
construction and maintenance needs of state colleges and universities. They are
proposing a bill to the Legislature that would authorize $1.7 billion dollars in
new construction and securing the 2001-03 share of the capital budget for higher
education to address deferred maintenance backlogs, renovation, remodeling and
renewal projects.
4.
Preliminary Report of the State Auditor – Dr. Manspeaker reported that in
November representatives from the State Auditor's Office conducted an audit of
the college for the period July 1, 2000 through June 30, 2002. A preliminary
report resulting from that visit was included in Board packets. He noted the
auditors stated there have been significant improvements in the College's
accounting, control, and other financial practices, and indicated they do not
anticipate any findings to be included in the final report. There will be one
matter that will warrant a management letter. It relates to the investment practice
implemented in 1987 regarding the management of Bishop Foundation funds that
support Bishop scholarships. In order to resolve this issue, the possibility of
transferring those funds to the Grays Harbor College Foundation is being
pursued.
5.
Other Items for Consideration
a.
A federal grant proposal is being submitted that, if funded, would assist
students moving from developmental courses to college courses and help
all students progress to certificates and degrees.
E.
Vice President for Instruction (Ms. Denise Yochum)
1.
Co-Teach Grant – Ms. Yochum reported the College is in its fourth year of this
grant funded by Washington State University that offers teacher education
courses at GHC. Dr. Chris Portmann, GHC instructor, has assumed leadership of
the grant. He will work with a faculty advisory group that will integrate GHC's
curriculum with the WSU Teacher Education Program and continue our
relationship with elementary schools in our district. She said the grant provides a
great opportunity for GHC faculty to interact with faculty from WSU.
F.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Proposed Revisions to Board Policy 407, Student Rights and Responsibilities –
Dr. Torgerson stated she has been informed that a WAC included in the College's
Student Handbook and in Board Policy 407, Student Rights and Responsibilities,
is not accurate. It refers to the prohibition of alcohol at any college-sponsored
activity. She presented a first reading of a revision that would be in compliance
with state law. The Board will act on its adoption at its next meeting.
G.
2.
Child Care – Dr. Torgerson reported the College's partnership with Wunderland
Childcare continues to be very good. During Fall Quarter they served 69
children during the day and 19 in the evening. Approximately two-thirds are
children of college students or staff. Mr. Kuester said it would be useful for
faculty to be aware of these offerings to enable them to better advise students
with children. Board members asked that a letter of appreciation be sent to
Wunderland Childcare owner, Ms. Nancy Stevenson.
3.
Enrollment – Winter Quarter enrollment as of January 14th is up 70 FTE over the
same time last year. However, letters will be sent to students totaling 80 FTE
notifying them they will be dropped from classes for non-payment. Hopefully,
some will pay when they receive the notice.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Budget Status through December 31, 2002 – Included in Board packets was an
update on College budgets for the first half of the fiscal year. She noted that Mr.
Clifford Frederickson, the college's assistant dean for financial services, is taking
an active role in monitoring the funds. She reviewed the following funds with
the Board:
a.
Budget Status for State General Fund
b.
Budget Status for Capital Funds
c.
Budget Status for Associated Students Fund
Ms. McKinney said the actual expenditures, which include encumbrances, reflect
typical spending patterns for this time period.
Regarding capital projects, Ms. McKinney reported the library renovation is on
schedule and the Bishop Center remodel is going out to bid this week.
2.
Faculty Excellence Fund – Ms. McKinney informed the Board the Faculty
Excellence Fund has a balance of $200,991.28 as of December 31, 2002.
Unfortunately, the balance is not adequate to support faculty awards for
excellence for the 2002-03 academic year because the agreement with the State is
that the principle cannot be utilized. Ms. Yochum said the Faculty Excellence
Committee has met and is aware of the situation. Dr. Manspeaker stated he will
request $3,000 from the Foundation to fund President's Awards for Excellence
honoring a part-time and full-time faculty member, faculty member recognized
by the students, a classified staff member and an administrator. After discussion,
Mr. Hitt moved the College not fund Faculty Excellence awards from the
Excellence Fund. Ms. Quigg seconded the motion. Motion carried.
Mr. Colwell said he would like to see a statement of all of the College's fund
balances. Ms. McKinney said she would comply and provide a report at the next
meeting.
VII.
Executive Session
The Board recessed at 6:40 p.m. for approximately thirty minutes for an executive session held
for the purpose of receiving and evaluating complaints against or reviewing the qualifications of
an applicant for public employment or reviewing the performance of a public employee;
consultation with legal counsel regarding agency enforcement actions, or actual or potential
agency litigation; considering the sale or acquisition of real estate; and/or professional
negotiations.
The regular meeting was reconvened at 8:26 p.m.
VIII.
Action Items as a Result of the Executive Session
None
IX.
Adjournment
Ms. Quigg moved the meeting be adjourned. Ms. Carlstad seconded the motion. Motion carried.
The meeting was adjourned at 8:28 p.m.
___________________________________
Jewell Manspeaker, Secretary
_______________________________
Dennis Colwell, Chair
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Meeting of the Board of Trustees
February 18, 2003
Grays Harbor College Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg,
Mr. John Warring
Others Present:
Mr. Tom Kuester, Dr. Jewell Manspeaker, Ms. Nancy McKinney,
Mr. Mark Reisman, Ms. Debbie Reynvaan, Mr. Terry Ryan,
Ms. Catherine Slagle, Dr. Arlene Torgerson, Mr. Brian Wakeman,
Ms. Denise Yochum, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Approval of Minutes
Mr. Warring moved the minutes from the January 21, 2003 meeting be approved. Ms. Quigg
seconded the motion. Motion carried.
III.
Correspondence
The following correspondence was included in Board packets:
1.
Letter from Attorney General regarding Clawson lawsuit
2.
Letter from State Board regarding Boise Cascade Job Skills Grant
3.
Recent news clips related to GHC
4.
Letter from Governor Locke regarding the 2003 Combined Fund Drive
Dr. Manspeaker reminded the Board that at the last Board meeting, information was shared about
an audit concern regarding funds donated by the Bishop Foundation to the College and the way in
which those funds are invested. It was believed there was an opinion from the Attorney General's
office authorizing the College to accept a gift, and if that gift is given with expectations with
regards to investment, it was appropriate for the gift to be accepted by the Board of Trustees. Dr.
Manspeaker thanked Mr. Ryan for his persistence in finding the opinion, dated 1986, authorizing
the Board of Trustees to accept gifts and honor investment requests. This finding will be
presented to the Auditor's Office.
IV.
Awards and Recognition
Dr. Manspeaker recognized the GHC Women's Basketball team and coach Olson. All members
were introduced. Daily World cartoonist, Mr. Bob McCausland, recently featured team member,
Ms. Rachel Ross, in a cartoon depicting college basketball scouts from throughout the state,
encouraging her to enroll in their college. Dr. Manspeaker presented her with the framed,
original drawing.
V.
Policy Governance Work Session
A.
Monitoring Progress of the Evaluation of GHC’s Priority Goals
Dr. Manspeaker reminded the Board that during our last accreditation visit in April, 2001
three recommendations were received. The first states that the college should regularly
and systematically evaluate the priority goals established by the Board and consider them
during the planning and budget process. In response to this recommendation, the Board
developed a comprehensive set of performance indicators for each of the priority goals at
its work session on Nov. 19, 2002. Included in Board packets was a report on
institutional effectiveness based on these indicators, prepared by Ms. Debbie Reynvaan
with assistance from other staff members.
Ms. Reynvaan reviewed the report and she and Dr. Manspeaker answered questions from
Board members. Some comments were:
1. Would like to see more peer comparisons where available, i.e., core course
completion rates, student success securing employment.
2. Would like to see student satisfaction perceptions from students with specific needs
such as minority students and those with disabilities.
3. In some cases, responses at the program level would be valuable to measure how well
we are doing.
4. Comparisons to state averages could be included when available.
5. Where survey results were cited, more information regarding sample size and
responses broken out by constituency would be helpful.
Dr. Manspeaker distributed a worksheet designed to aid board members in their review
and evaluation of the indicators. Given time constraints, he suggested that it might be
productive to hold a retreat for the purpose of further discussion and to set benchmarks
for institutional performance in the future.
Board members thanked Ms. Reynvaan for her efforts and agreed that information
contained in the report would be helpful in their decision making process.
It was noted that a representative for the Northwest Association of Schools, Colleges and
Universities will be on campus April 24 for an interim visit. This report, the College’s
first systematic evaluation of its priority goals, will demonstrate our responsive to
recommendation number one.
B.
Developing a Continuous Assessment Plan; a Status Report
The second part of the policy governance session dealt with the Northwest Association of
Schools and Colleges and Universities' recommendation number two: The
implementation of a regular and continuous assessment plan for every segment of the
college in compliance with the specificity of Policy 2.2, Policy on Educational
Assessment. Ms. Yochum has spearheaded this effort. She reviewed with the Board
actions that have been taken to address this recommendation beginning with faculty
revising syllabi to align course learning objectives with desired student outcomes. In
addition, they have completed the following:
1.
Analyzed and evaluated courses as a divisional unit to determine if there are gaps
or over-emphasis of the desired student abilities within the curriculum.
2.
At their February 14 in-service meeting, divisions (a) determined what actions if
any needed to be taken to address deficiencies or over-emphasis of materials
related to the desired student abilities; (b) identified key assessments that
measured desired student abilities within divisions/professional-technical
programs; and (c) decided, as a group, how to proceed with the assessment of
degree programs.
3.
The faculty evaluation process has been revised to include questions focused on
the desired student abilities.
4.
Three professional/technical programs are undergoing a comprehensive program
review.
Ms. Yochum stated efforts will continue to pursue continuous assessment, and a written
document describing those efforts will be completed by March 31, 2003.
2
VI.
Reports
A.
Trustees' Report (Mr. Dennis Colwell)
1.
ACCT Meeting - Mr. Hitt, Mr. Colwell and Ms. Yochum recently returned from
the ACCT Legislative meeting in Washington D.C. They all agreed it was a
good meeting but came away discouraged by apparent cuts to community college
funding, especially Perkins funds. Dr. Manspeaker stated GHC receives over
$300,000 from Perkins funds that supports every aspect of our campus, including
the Tech Prep program. A loss of funds could be very significant to the College.
2.
B.
TACTC Winter Conference – All Trustees plus Dr. Manspeaker will be attending
all or part of the TACTC Winter Conference February 23 – 25.
Student Government Report (Mr. Brian Wakeman)
1.
2.
3.
4.
Mr. Wakeman reported there is now a full student council and new appointees
are doing well.
Students have been expressing concern regarding increases in tuition.
Chokerpalooza event will be Spring Quarter.
There is some student concern regarding the definition of what constitutes a
student's eligibility to be a member of ASGHC. Presently the ASGHC
constitution states a student needs to be enrolled in at least ten credits to have
ASGHC status that allows them to vote in student elections. There is a
movement to have that changed, making all students, regardless of how many
credits they are enrolled in, eligible for ASGHC status. This change will be
proposed to student council and then a petition signed by fifteen percent of the
ASGHC student body would be necessary to implement change.
C.
Faculty Report (Mr. Tom Kuester)
1.
Mr. Kuester and Ms. Lerych will be the faculty representatives to the Stafford
Creek negotiating team.
2.
Mr. Kuester displayed a wooden box made by a student in a Stafford Creek class
taught by Mr. Doug Carley.
D.
President’s Report (Dr. Jewell C. Manspeaker)
1.
2003 Legislative Session – Dr. Manspeaker and Board members will be meeting
with Coastal Caucus legislators next week at the TACTC meeting.
2.
Proposal for full tuition refund for mobilized reservists – Dr. Manspeaker told the
Board the United States Department of Education is strongly recommending
colleges and universities reduce hardships on reservists mobilized for active duty.
Board Policy 501 delegates to the president of the College authority to determine
appropriate business functions, including tuition refund procedures. Dr.
Manspeaker said he would like to authorize tuition refunds for students
mobilized by the Department of Defense, and waive time constraints for book
buy backs from the College bookstore, and other college-related expenses that
would impact those students as well. Before implementing this change he asked
for the Board's guidance. After a brief discussion, Mr. Hitt moved the College
authorize full refunds for tuition and other institutional charges for students
mobilized by the Department of Defense. Mr. Warring seconded the motion.
Motion carried.
3
3.
E.
Other Items for Consideration –
a.
He reminded the Board of two up-coming GHC Foundation events:
•
Ballyhoo April 23rd to recognize Foundation members and donors.
•
Starlight Ball October 11, which will be a fund-raiser reminiscent of
Starlight Balls held for many years in the 1960's with proceeds
benefiting the Foundation.
b.
A report regarding the College's relationship with Wunderland Child
Care was presented at the last Board meeting. At that time the Board
directed a letter of appreciation be written to Ms. Nancy Stevenson,
owner of the child care facility. Dr. Manspeaker reported she was
presented with a letter, a gift certificate to a local restaurant and GHC
umbrellas for her and her staff.
c.
Dr. Manspeaker reported on the reconciliation Ms. McKinney and Mr.
Frederickson have been working on for the last several months in order
for us to clearly know where our fund balances are in the various funds.
Dr. Manspeaker stated we have several local funds and the state fund,
Fund 001. Over many years, the College has accounted for its
expenditures in the state fund and made transfers out of that fund. It has
not been done in an accurate way. This has resulted in our state fund
having a substantial fund balance. There should not be any fund
balances in the state fund, only in the local funds. This incorrect
accounting makes it appear that the College owes money to the State
Treasurer. We have reached agreement with the State Board that this is
not the case. The next step is to work with OFM to make the necessary
accounting entries to correct our fund balances. The issue may become
more public because there are historic accounting entries that are difficult
to explain.
d.
Faculty Excellence Funds – Because of the economy, Faculty Excellence
Funds were not sufficient to grant awards this year. In the past, the
Faculty Excellence Funds provided stipends for faculty, and the
Foundation contributed $2,000 to fund the awards for classified and
exempt staff. Dr. Manspeaker said he requested the Foundation provide
$5,000 to support this year's president's awards for excellence – three
faculty awards, one classified staff and one exempt staff. They agreed to
the proposition with a proviso which is, when the Faculty Excellence
Fund becomes solvent, $3,000 of the $5,000 be returned to the
Foundation. There would be no interest charged. Mr. Ryan, Assistant
Attorney General, said he would look into the legality of the College
borrowing money from the Foundation.
Vice President for Instruction (Ms. Denise Yochum)
1.
Sabbatical Recommendation for 2003-2004 – The Sabbatical Committee
received one request for consideration. Mr. Doug Jones proposal is for a onequarter sabbatical to pursue learning regarding distance-learning strategies and
methodologies. His proposal met all the criteria and the committee
recommended approval. Mr. Warring moved the Board approve the sabbatical
request from Mr. Doug Jones for Fall Quarter, 2003. Mr. Hitt seconded the
motion. Motion carried.
4
F.
G.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Code of Conduct Change – Dr. Torgerson presented for a second reading
proposed changes to Board Policy 407, Student Rights and Responsibilities. The
revision reflects language that prohibits the use of alcohol at any collegesponsored activity whether on or off campus, with the exception of sanctioned
events approved by the president of the College or designee and in compliance
with state law. Mr. Warring moved the Board approve proposed revisions to
Board Policy 407, Student Rights and Responsibilities. Ms. Quigg seconded the
motion. Motion carried.
2.
Disability Support Services - Dr. Torgerson presented a report regarding the
College's disability support services. This program is coordinated by Mr. John
Rajcich who works with students who have self-identified as having a disability.
Some accommodations provided are: books on tape, sign language interpreters,
consultation with faculty regarding special testing arrangements, and providing
note takers in class. Last year we provided $64,546 in accommodations of which
$22,279 was covered by special accommodation dollars requested through the
State Board. The balance was funded by the college.
3.
Running Start – Running Start information was included in Board packets. There
has been an increase in enrollment each year, i.e., headcount in 1997 was 112 and
FTE 88; headcount in 2002 was 149 and FTE 103.
4.
Enrollment – A report comparing Winter Quarter enrollment numbers with final
numbers for last Winter Quarter was included in Board packets. There is some
concern regarding Workforce Training FTE because our target is 202 and
enrollment currently is 181 FTE.
5.
Bishop Center Remodel – Rognlin's, Inc. was the successful bidder for the
Bishop Center renovation project. Target date for completion is September 15,
2003.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Update on Library Renovation – Ms. McKinney reported the Library project in
on schedule and within budget. The process of purchasing furniture and planning
the logistics of moving into the new facility has begun. A committee, consisting
of representatives from the College and community members, has been meeting
with a representative of the Washington Arts Commission to purchase art for the
new facility. Dr. Manspeaker said he would hope an artist could develop a
means of artistically recognizing the faculty and staff who have made
contributions to the College.
Recently a study was completed of the College's heating, ventilation and air
conditioning systems. It was recommended the campus be converted to gas. The
new Library will be phase one of that conversion.
Ms. McKinney said the architect who designed the Library renovation has a
website (www.saarch.com) which is updated weekly that shows pictures of the
project as it progresses.
5
VII.
Executive Session
The Board entered into Executive Session at 7:40 p.m. for approximately two hours.
The regular meeting was reconvened at 9:48 p.m.
VIII.
Action Items as a Result of the Executive Session
None
IX.
Adjournment
The meeting was adjourned at 9:49 p.m.
___________________________________
Jewell Manspeaker, Secretary
_______________________________
Dennis Colwell, Chair
6
GRAYS HARBOR COLLEGE
Page 1 of 4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Meeting of the Board of Trustees
March 18, 2003
Grays Harbor College Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg,
Mr. John Warring
Others Present:
Mr. Tom Kuester, Dr. Jewell Manspeaker, Mr. Rod McDonald,
Ms. Nancy McKinney, Mr. Mark Reisman, Mr. Terry Ryan, Mr. Cal Swan,
Dr. Arlene Torgerson, Mr. Brian Wakeman, Ms. Denise Yochum,
Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Approval of Minutes
Mr. Warring moved the minutes from the February 18, 2003 meeting be approved. Mr. Hitt seconded the
motion. Motion carried.
III.
Correspondence
The following correspondence was included in board packets:
1.
Letter of resignation as basketball coach from Mr. Gary Arthur
2.
Newspaper articles regarding carpentry scholarships
3.
2003 ACCT Conference information
IV.
Awards and Recognition
Dr. Manspeaker presented two resolutions for the board's consideration:
1.
Resolution No. 18-03 recognizing Daily World cartoonist Mr. Bob McCausland
2.
Resolution No. 19-03 recognizing Mr. Gary Arthur
3.
Dr. Manspeaker recognized Mr. Rod McDonald and Mr. Cal Swan who were recently honored at
a meeting of the Washington Association of Occupational Educators for their excellence in
teaching. Mr. Swan received honorable mention and Mr. McDonald received one of four awards
presented for excellence.
V.
Policy Governance Work Session
Dr. Manspeaker distributed an updated version of An Improvement Plan for 2003-04 that Board members
had received in their packet. He reminded the Board that at their last meeting they reviewed the
Institutional Effectiveness Report that measured the College’s effectiveness in meeting its Priority Goals.
Since that time, an analysis of the strengths and weaknesses revealed in the report has been completed
and improvement objectives identified that would respond to those weaknesses.
This analysis will also be used in the budget development process to develop budget priorities that reflect
the objectives for improvement. He suggested that the Board commit to a retreat this summer for the
purpose of reviewing the Priority Goals and the indicators used in this year’s Institutional Effectiveness
Report. In this way, we would continue to respond to recommendation #1 of the Northwest Association
of Schools, Colleges and Universities by using the results of our assessment to make changes that will
improve the College’s effectiveness.
file://C:\Documents and Settings\rwenke\Desktop\www.ghc.edu\admin\board\minutes\3-...
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GRAYS HARBOR COLLEGE
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Mr. Warring noted that the new document did not address specific questions raised during last month’s
review of the Institutional Effectiveness Report. Because of time constraints, the Policy Governance
session was tabled until the April 15 meeting. Dr. Manspeaker agreed to provide the Board with as much
of the additional data requested as possible for the next meeting.
VI.
Reports
A.
Trustees' Report (Mr. Dennis Colwell)
1.
TACTC Meeting – The TACTC Board of Directors and Legislative Steering Committee
will be held April 18 at 9:30 a.m. at Highline Community College. Mr. Colwell said he
could not attend and asked for a volunteer. Mr. Hitt said he would attend the meeting.
2.
B.
E.
ACCT Meeting June 25 – 28, 2003 – This year's ACCT Pacific Region Trustee
Conference will be held in San Francisco June 25 – 28. Those wishing to attend should
contact Ms. Zelasko so she can make the necessary arrangements. Mr. Hitt said he is
intending to participate.
Student Government Report (Mr. Brian Wakeman)
1.
Smoking Gazebo – The bid process is underway for the "Choker Smoker Zebo." It will
be placed in the vicinity of the 400 Building.
2.
ASGHC Student Government Activity History – Student Government has purchased
ReWritable Compact Disks that will be used for storing pictures, publications, and data
reflecting student government activities.
3.
Student Government Stipends - Currently student government officers receive stipends
that are based solely on attendance at Council meetings. There is an effort to revise the
criteria to reflect participation in student government activities. Mr. Wakeman
announced he has just learned there are by-law legalities that need to be resolved before
pursuing this matter. Therefore, he is withdrawing his request at this time to seek Council
approval for revisions to the method in which stipends for ASGHC student government
officers are awarded.
C.
Faculty Report (Mr. Tom Kuester)
1.
The GHCFT is considering issues regarding full-time tenure track faculty, and negotiation
terms for Stafford Creek Correctional Facility faculty.
D.
President’s Report (Dr. Jewell C. Manspeaker)
1.
Title III Grant Proposal – Dr. Manspeaker commended the people who worked on this
grant proposal, specifically Ms. Lynne Glore who spearheaded the project. If we are
successful in securing the grant, it would provide $364,000 a year for the next five years
to address the following:
a.
Assist ABE, ESL and Developmental Education students progress into collegelevel courses.
b.
Assure that a larger proportion of our entering students persist to receive degrees
and/or certificates from GHC.
c.
Improve and expand our institutional research and assessment capabilities.
Board members had received excerpts from the report to review prior to the meeting.
Ms. Quigg asked about the low rate of degrees granted by GHC. Dr. Manspeaker
explained our student population has changed and a larger proportion of students are in
developmental education and ABE. These students traditionally do not progress to
college-level courses. Statistics show, once students enter college-level courses, they
tend to be successful. Mr. Warring added that some of the issues identified in our
proposal are issues we should work on regardless of whether or not we receive the grant.
Dr. Manspeaker agreed.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Fee Schedule Correction – Ms. McKinney explained the current fee schedule shows the cost for
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high school completion courses for residents 19 years or older to be $6.00 per course. It should be $6.00
per credit up to 10 credits. In addition, GED testing fees that are determined by the state were
changed in January from $40 to $50. She asked the Board to approve the corrected schedule to
reflect current practices. Mr. Warring moved the Board adopt the corrected fee schedule. Ms.
Quigg seconded the motion. Motion carried.
2.
VII.
Budget Projection for Fiscal Year 2004 – A projected operating budget for FY 2003 was included
in Board packets. It reflects information received from the State Board for Community and
Technical Colleges and the Governor's budget. It includes a 9% increase in tuition that will not
offset the anticipated budget reduction of $211,328.00.
Executive Session
The Board entered into Executive Session at 6:30 p.m. for approximately two and one half hours.
The regular meeting was reconvened at 9:10 p.m.
VIII.
Action Items as a Result of the Executive Session
1.
Ms. Carlstad moved the Board adopt Resolution No. 1-03 granting tenure to Mr. Chris Aiken.
Ms. Quigg seconded the motion. Motion carried.
2.
Ms. Quigg moved the Board adopt Resolution No. 2-03 granting tenure to Mr. Randy Bale. Mr.
Hitt seconded the motion. Motion carried.
3.
Mr. Warring moved the Board adopt Resolution No. 3-04 granting tenure to Mr. Doug Carley.
Ms. Carlstad seconded the motion. Motion carried.
4.
Ms. Quigg moved the Board adopt Resolution No. 4-05 granting tenure to Mr. Darby Cavin. Mr.
Warring seconded the motion. Motion carried.
5.
Mr. Hitt moved the Board adopt Resolution No. 5-05 to not renew faculty appointment and
withhold tenure to Dr. April Collett. Mr. Colwell seconded the motion. Motion carried.
6.
Ms. Quigg moved the Board adopt Resolution No. 6-03 extending the probationary period for Dr.
John Hillier for up to three quarters, excluding summer quarter, and renewing his faculty
appointment upon the signing of his contract for the academic year 2003-04. Mr. Warring
seconded the motion. Motion carried.
7.
Mr. Warring moved the Board adopt Resolution No. 7-03 granting tenure to Mr. Mohammad
Ibrahim. Ms. Carlstad seconded the motion. Motion carried.
8.
Mr. Hitt moved the Board adopt Resolution No. 8-03 granting tenure to Mr. Rod McDonald. Mr.
Warring seconded the motion. Motion carried.
9.
Ms. Carlstad moved the Board adopt Resolution No. 9-03 granting tenure to Mr. Guy Slover. Ms.
Quigg seconded the motion. Motion carried.
10.
Mr. Warring moved the Board adopt Resolution No. 10-03 granting tenure to Mr. Cal Swan. Mr.
Hitt seconded the motion. Motion carried.
11.
Ms. Carlstad moved the Board adopt Resolution No. 11-03 authorizing renewal of contract for
probationary faculty member Mr. Brian Bent. Mr. Warring seconded the motion. Motion
carried.
12.
Mr. Hitt moved the Board adopt Resolution No. 12-03 authorizing renewal of contract for
probationary faculty member Mr. Scott Blankenship. Mr. Warring seconded the motion. Motion
carried.
13.
Ms. Quigg moved the Board adopt Resolution No. 13-03 authorizing renewal of contract for
probationary faculty member Ms. Linda Bowers. Ms. Carlstad seconded the motion. Motion
carried.
14.
Mr. Warring moved the Board adopt Resolution No. 14-03 authorizing renewal of contract for
probationary faculty member Mr. John Clary. Mr. Hitt seconded the motion. Motion carried.
15.
Ms. Quigg moved the Board adopt Resolution No. 15-03 authorizing renewal of contract for
probationary faculty member Ms. Jill Rotter. Mr. Warring seconded the motion. Motion carried.
16.
Ms. Carlstad moved the Board adopt Resolution No. 16-03 authorizing renewal of contract for
probationary faculty member Ms. Monica Todd. Mr. Warring seconded the motion. Motion
carried.
17.
Mr. Hitt moved the Board adopt Resolution No. 17-03 authorizing renewal of contract for
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probationary faculty member Mr. Shiloh Winsor. Ms. Quigg seconded the motion. Motion carried.
IX.
Adjournment
The meeting was adjourned at 9:50 p.m.
___________________________________
Jewell Manspeaker, Secretary
_______________________________
Dennis Colwell, Chair
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GRAYS HARBOR COLLEGE
Aberdeen, Washington
Meeting of the Board of Trustees
July 15, 2003
Grays Harbor College Boardroom
5:30 p.m.
Members Present:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Mr. John Warring
Members Absent:
Ms. Kathy Quigg
Others Present:
Mr. Tom Kuester, Dr. Jewell Manspeaker, Ms. Nancy McKinney,
Dr. Arlene Torgerson, Ms. Denise Yochum, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present except for Ms. Quigg
II.
Approval of Minutes
Ms. Carlstad moved the minutes from the June 17, 2003 meeting be approved. Mr. Hitt seconded
the motion. Motion carried.
III.
Correspondence
The following correspondence was included in Board packets received prior to the meeting:
1.
Letter of resignation from GHC golf coach, Mr. Pat Meldrich, and Dr. Manspeaker’s
response.
2.
Information regarding the upcoming ACCT Annual Convention September 17 – 20,
2003.
3.
GHC Research and Assessment newsletter.
IV.
Reports
A.
Trustees’ Report (Mr. Dennis Colwell)
1.
ACCT Meeting Report – Mr. Hitt attended the recent ACCT meeting in San
Franciso. He reported the sessions were interesting and informative, especially
the one dealing with current litigation against community colleges.
Discrimination suits and mold related health issues are the most common suits.
2.
ACCT Annual Convention – The ACCT annual convention will be held in
Denver September 17 – 20. Mr. Colwell and Mr. Hitt expressed an interest in
attending.
3.
TACTC Fall Conference – This year’s TACTC Fall will be held in Seattle on
September 11. Ms. Carlstad, Mr. Colwell and Mr. Hitt indicated they would
participate.
Dr. Manspeaker asked that Board members wishing to attend either the ACCT
annual convention and/or the TACTC Fall Conference contact his office so the
necessary arrangements can be made.
4.
B.
Election of Officers – Mr. Hitt nominated Mr. Warring for Board Chair and Ms.
Carlstad for Vice Chair effective at the September, 2003 meeting. Motion
carried.
Faculty Report (Mr. Tom Kuester)
None
1
C.
President’s Report (Dr. Jewell C. Manspeaker)
1.
Preparing for Focused Interim Visit in Fall, 2004 from the Commission on
Colleges and Universities – Dr. Manspeaker reported the Commission on
Colleges at their June, 2003 meeting reaffirmed the accreditation of GHC but
issued a warning regarding our compliance with its standard on educational
assessment. As a result of that warning, they will conduct a focused interim visit
in the Fall of 2004. To prepare for that visit, Dr. Manspeaker and others from
campus will meet with the director of the Commission on Colleges in August to
determine what is expected to achieve a favorable review. In addition, efforts
will continue to involve faculty in fine-tuning our plan for compliance and
stressing the importance of complying with the Commission’s standards
regarding educational assessment. Discussion followed with Mr. Warring asking
for monthly reports on the progress.
Mr. Kuester offered suggestions to overcome some of the difficulties in
determining reliable indicators, and whether or not outcomes and institutional
goals have been achieved. He said that they should be developed in conjunction
with potential indicators in a manner everyone understands, and determine
precisely what they are going to look like when achieved. Dr. Manspeaker
emphasized the importance of faculty taking a major role in achieving
compliance.
D.
2.
Report on Public Relations Efforts – Board packets included several recent
newspaper articles featuring GHC. In addition, advertising on radio and
television continues. This year’s student viewbook will be distributed on a CD.
Dr. Manspeaker said he believes our coverage has not only been thorough, but
very positive.
3.
Other Items for Consideration a.
Dr. Manspeaker reported GHC counselor, Ms. Jill Rotter, has resigned to
take a job elsewhere.
b.
The GHC Foundation is sponsoring the Starlight Ball, a dinner dance in
the HUB October 11. It will be a fund-raiser for scholarships, and
$24,000 in corporate sponsorships has already been received to date.
After discussion, the Board opted to sponsor three tables. Tickets are
priced at $50.00 per person.
c.
The next scheduled Board meeting is September 16. Dr. Manspeaker
asked if they would consider moving it to the 23rd to coordinate with the
celebration of the re-opening of the Library. Tours of the newly
renovated Library will begin at 4:00 p.m. with a reception and ribboncutting to follow. He suggested the Board meet after those festivities.
They agreed.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Budget Status for June 30, 2003 –
The following reports were included in Board packets:
a.
Budget status for State General Fund by object of expenditures
b.
Budget status for State General Fund by program
c.
Tuition analysis for June 30, 2003
d.
Budget status for Associated Students Fund
e.
Capital Project analysis
2
Ms. McKinney reported the College ended the year in excellent financial
condition. We will carry forward $92,530 of unused expenditures. She
commented that there are two areas that look over-extended – instructional
services and general fund equipment. This is the result of equipment acquisitions
for the Library.
Regarding the capital project analysis, Ms. McKinney reported we opted to
utilize some funding slated for roofing and HVAC repairs for existing buildings
that will be replaced in the near future for improvements to the Library and
Bishop Center.
2.
Equipment Inventory Report – Ms. McKinney reported that at the exit conference
for the audit of June 30, 2001 and 2002, the state auditor identified a weakness
regarding how well we track our fixed assets. As a result, Mr. Frederickson and
Mr. Ellis from the business Office have been working to systemize and reconcile
the equipment inventory on a regular basis. In completing the June 30, 2003
inventory audit, only one piece of equipment could not be accounted for, and that
was a monitor that could not be retrieved from a bankrupt repair business.
3.
Operating Budgets for 2003-04 – Ms. McKinney presented the following for
adoption:
a.
2003-04 Operating Budget
b.
Grants and Contracts Budget
c.
Student Activities Fund
d.
Fees Schedule
e.
Facilities Use Charges
f.
Salary Schedules
Ms. McKinney reviewed the supporting documentation with the Board. After
discussion, Mr. Hitt moved the Board adopt the following resolutions:
1)
Resolution No. 20-03 – Resolution of the Board of Trustees of Grays
Harbor College Adopting the Budgets for the Fiscal Year 2003-04.
2)
Resolution No. 21-03 – Resolution of the Board of Trustees of Grays Harbor
College Approving Salaries of Exempt Employees for Fiscal Year 2003-04.
3)
Resolution No. 22-03 – Resolution of the Board of Trustees of Grays
Harbor College Approving the Professional Salary Schedules for Fiscal
Year 2003-04.
Ms. Carlstad seconded the motion. Motion carried.
V.
Executive Session
The Board entered into Executive Session at 6:45 p.m. for approximately one hour for the
purpose of receiving and evaluating complaints against or reviewing the qualifications of
an applicant for public employment or reviewing the performance of a public employee;
consultation with legal counsel regarding agency enforcement actions, or actual or
potential agency litigation; considering the sale or acquisition of real estate; and/or
reviewing professional negotiations.
The regular meeting was reconvened at 7:35 p.m.
VI.
Action Items as a Result of the Executive Session
It was moved and seconded the Board adopt Resolution No. 24-03, Resolution of the
Board of Trustees of Grays Harbor College continuing the Employment Contract of the
President of Grays Harbor College and Authorizing the Board Chair to Negotiate
Revisions to the President’s Contract of Employment. Motion carried.
3
VII.
Adjournment
The meeting was adjourned at 7:40 p.m.
_________________________________
Jewell Manspeaker, Secretary
______________________________
Dennis Colwell, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Special Meeting of the Board of Trustees
September 15, 2003
Grays Harbor College Boardroom
6:30 p.m.
Members Present:
Ms. Carol Carlstad, Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg,
Mr. John Warring
Members Absent:
None
Others Present:
Ms. Jane Goldberg, Ms. Cindy Hough, Dr. Jewell Manspeaker,
Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present.
II.
Correspondence
The following correspondence was included in Board packets received prior to the
meeting:
1.
TACTC Special Report, October 1994 – Presidential Search Workshop
2.
Four articles from Trusteeship compiled for the “AGB Presidential Search
Package.”
3.
Presidential Search Considerations dated May 2, 2001 from the State Board Office.
III.
Policy Governance Work Session
A.
Discussion with Ms. Cindy Hough, Administrator of the Washington Trustees
Association of Community and Technical Colleges.
Dr. Manspeaker informed the Board at its last meeting that he intends to retire as
president of Grays Harbor College at the end of this academic year. He asked Ms.
Hough to attend this meeting to lead a discussion regarding the process of
selecting a new president. She reviewed the following considerations:
1.
Consultant Services – Ms. Hough recommended hiring a consultant to
facilitate the process. She said a consultant brings connections to possible
candidates, perceived objectivity, expertise and provides distance from the
Board and other college participants. She shared the names of several
consultants other Washington community and technical colleges have
utilized in their presidential searches. She recommended that Board
members contact their counterparts at those colleges and ask for their
input regarding their satisfaction with that particular consultant.
Consultant fees are dependant on services and travel expenses. The RFP
for a consultant will be advertised for within the next two weeks, and
hopefully a consultant will be hired within the next six weeks.
1
2.
3.
IV.
Screening Committee – After a lengthy discussion, the Board decided the
screening committee will be chaired by Ms. Carlstad and include the
following members:
Trustees
(2)
Carol Carlstad, Search Committee Chair, Bob Hitt
Faculty
(3)
1 selected by Faculty Association; 2 elected by
Faculty from volunteers
Classified
(2)
elected by Classified from volunteers
Administrators (2)
1 selected by Administrative Team from
volunteers; 1 selected by Trustees to serve as the
key contact on campus
Community
(2)
1 Foundation Board member, selected from
volunteers;
1 at-large – selected from volunteers among
Vocational Advisory Committees
Students
(2)
selected by ASGHC from volunteers
Tentative Schedule
The Board agreed on the following tentative schedule:
a.
October/November, 2003 – Hire consultant, formalize search
committee and develop schedule for presidential selection process.
b.
Early January, 2004 – Advertise opening and solicit applications.
c.
March/April, 2004 – Screening process.
d.
Mid-Spring, 2004 – Finalists’ visitations, new president selected.
Reports
A.
Trustees’ Report (Mr. John Warring)
1.
TACTC Fall Conference – Mr. Hitt reported he attended the
TACTC Fall Conference. The main thrust of the meeting was the
upcoming Legislative session. Trustee goals will include no
budget cuts for community and technical colleges and funding for
expected mandates.
B.
President’s Report (Dr. Jewell Manspeaker)
1.
Dr. Manspeaker asked the Board to consider naming a reading
room in the library in memory of Mr. Brent Goeres, GHC English
instructor who died recently. Mr. Hitt moved the reading room in
the library be named after Mr. Goeres. Ms. Carlstad seconded the
motion. Motion carried.
IV.
Executive Session
None
VII.
Adjournment
The meeting was adjourned at 9:00 p.m.
_________________________________
Jewell Manspeaker, Secretary
2
______________________________
John Warring, Chair
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
October 21, 2003
Grays Harbor College Boardroom
5:30 p.m.
Members Present:
Mr. Dennis Colwell, Mr. Bob Hitt, Ms. Kathy Quigg, Mr. John Warring
Members Absent:
Ms. Carol Carlstad
Others Present:
Mr. Clifford Frederickson, Mr. Dave Halverstadt, Mr. Tom Kuester,
Dr. Jewell Manspeaker, Ms. Nancy McKinney, Mr. Erik Sandgren,
Dr. Arlene Torgerson, Mr. Oscar Wall, Ms. Denise Yochum, Ms. Sandy Zelasko
I.
Roll Call
Roll was called and all members were present except for Ms. Carlstad.
II.
Minutes
It was moved and seconded the minutes from the September 23, 2003 meetings be approved.
Motion carried.
III.
Correspondence
The following correspondence was included in Board packets received prior to the meeting:
1.
Article from the Chinook Observer regarding on-line classes.
2.
Letter from the State Board regarding the College’s Nursing Program Expansion.
3.
Letter from Mr. Don Samuelson announcing his intent to retire.
4.
Dr. Manspeaker’s response to Mr. Samuelson’s letter.
IV.
Awards and Recognition
New Faculty members were invited to a dinner before the meeting hosted by the Board of Trustees.
V.
Reports
A.
Sabbatical Report (Mr. Erik Sandgren)
Mr. Sandgren reported on his year-long sabbatical and the benefits it provided for
him and his students. He detailed the following highlights:
1.
Completed a mural project for the Montesano Library entitled “Chehalis at
Tidewater.”
2.
Produced illustrations and layout for the Santa Ana River Reach 9
Restoration Project which is a part of the master plan commissioned by the
California Wildlands Conservancy for San Bernardino County, California.
3.
Artist in Residence at Klots Chateau, Maryland Institute, College of Art,
Baltimore, and Rochefort-en-Terre, Brittany, France.
4.
Visits to cultural sites, museums and architecture in the United States and
many foreign countries.
Mr. Sandgren expressed his gratitude to the Board for the opportunities provided
by his sabbatical.
1
A.
Trustees’ Report (Mr. John Warring)
1.
ACCT Legislative Seminar – February 7 – 11, 2004 – Dr. Manspeaker
asked that Board members who plan to attend the ACCT meeting in
February contact his office as soon as possible so the necessary
arrangements can be made.
2.
Presidential Search Process – Dr. Manspeaker reported a Request for
Proposal has been processed that will identify consultants to facilitate the
search. GHC employees representing various constituencies on campus
have been selected by their peers to serve on the search committee. A
member of the community will be selected to sit on the committee and the
Foundation Board will select a representative at their November meeting.
Mr. Hitt reported that he, Ms. Carlstad and Ms. Glore met and identified
colleges that have hired presidents in the last four years. They each agreed
to contact trustees from those colleges and inquire about the process they
utilized for hiring a president.
B.
Student Government Report (Mr. Oscar Wall)
Mr. Wall reported on the following student activities:
1.
Students will host a charity spaghetti dinner on December 2nd at the Rotary
Log Pavilion.
2.
Student elections were held. One sophomore senator and five freshman
senators were elected.
3.
Students are working with College staff to create a Brent Goeres memorial
section in the Library.
4.
Students are not utilizing the Smoking Gazebo as much as expected.
Student government is considering making random stops at the Gazebo and
rewarding those who are utilizing the facility.
C.
Faculty Report (Mr. Tom Kuester)
Mr. Kuester reported that faculty are in the process of selecting representatives to
the Presidential Search Committee.
D.
President’s Report (Dr. Jewell Manspeaker)
1.
Comprehensive Financial Report – Dr. Manspeaker reviewed with the
Board a document entitled Financial Statements, Footnotes and
Supplementary Information compiled by Mr. Frederickson. He said it is an
outstanding effort and comparable to what a corporation would pay a
considerable sum to have produced. Mr. Warring asked about revenue
losses in the Food Service area. Ms. McKinney responded that
traditionally Food Services in colleges are not self-supporting. She noted,
at GHC, the Bookstore subsidizes the Food Service. Mr. Warring asked
for comparable data regarding food service revenues from other colleges.
2.
Union Affiliation for GHC’s Classified Staff; Election Results – Dr.
Manspeaker reported the College’s classified staff have voted to affiliate
with WPEA. The Board must now decide how to bargain collectively with
the union. Dr. Manspeaker noted he is looking forward to working with
the WPEA and GHC’s local unit of the union in representing the College’s
classified staff.
3.
Proposed Revisions to Priority Goals and Effectiveness Indicators - A
document entitled “Proposed Revisions to the Priority Goals and Indicators
2
of Effectiveness” was included in Board packets. Dr. Manspeaker said that
last year, indicators were identified to evaluate how well we were
achieving the Board’s goals. In April, an improvement plan was approved.
He stated it is time to fine-tune those indicators so that by February, 2004 a
new set of data that relates to the indicators will be developed. Two
changes are being proposed to the Priority Goals; combining goal #3 Promote the continuation of the warm, respectful, collaborative learning
and working environment of Grays Harbor College, and goal #6 - Promote
the health, welfare and equal treatment of all students, faculty and staff.
The combined goal would read as follows: Promote the health, welfare
and equal treatment of all students, faculty and staff by providing a
respectful, collaborative learning and working environment. In addition, a
new goal is being proposed which is: Provide equal opportunities and
equal access to quality education for life-long learning. These proposed
revisions will also be reviewed by faculty and staff.
4.
Other Items for Consideration
a.
The Starlight Ball, hosted by the GHC Foundation, was a huge
success. Dr. Manspeaker commended Ms. Glore, Ms. Goldberg,
Ms. Wahl and Ms. Worth for their efforts. The function generated
over $40,000 for scholarships for GHC students.
b.
Ms. Marcee Britton, GHC Tech Prep Coordinator, informed Dr.
Manspeaker that this Fall, 150 local area high school students
earned Tech Prep credits. This is three times as many students
than were involved in the program three years ago when she
became the Tech Prep Coordinator.
c.
The Title III Committee is fine-tuning last year’s grant proposal for
re-submission next year.
E.
Vice President for Instruction (Ms. Denise Yochum)
1.
Accreditation Update – Ms. Yochum reported that faculty are very positive
regarding complying with recommendations from the Commission on
Colleges. To date, approximately 90% of the syllabi project has been
completed and each division is developing strategies to measure student
learning
F.
Vice President for Student Services (Dr. Arlene Torgerson)
1.
Student Services Self-Assessment and Spring Survey – Dr. Torgerson
reported that each year for the last seven years, Student Services staff have
participated in a process that evaluates key components of the Student
Services department. Board members received a copy of the report prior to
the meeting. Dr. Manspeaker noted he does not know of any other student
services program that assesses how well they are performing key aspects of
student services’ functions.
2.
High School Capture Rate – A report was included in Board packets that
showed the number of high school graduates from Grays Harbor and
Pacific Counties since 1995, and what percentage attended GHC. The goal
is to continually improve the capture rate.
3.
Running Start Enrollment – Running Start enrollment is at an all-time high
with 184 students enrolled during the 2001-02 academic year.
3
4.
H.
Enrollment – As of October 20, state support FTE is at 1,471. We need
1,486 for the year to reach our target. Dr. Torgerson noted that ABE
numbers are not yet included and that enrollment continues to be strong.
Vice President for Administrative Services (Ms. Nancy McKinney)
1.
Budget Status Report – Ms. McKinney presented the Budget Status Report
for September 30, 2003. She stated the state general fund expenditures are
normal. Dr. Manspeaker noted that the equipment budget was larger this
year due to equipment purchases for the Library.
Regarding capital projects, Ms. McKinney reported the Bishop Center and
Library renovation projects are in the final stages of completion.
2.
Faculty Excellence Funds – Ms. McKinney reported that at its next
meeting, the Board must determine the amount of funds that will be used
for Faculty Development and the President’s Excellence awards. She
reminded them that in order to expend any funds, a balance of $200,000
must be maintained in the account. The current amount available for
awards is $8,207.74. She recommended the Board authorize $8,000 for
awards; $5,000 for Faculty Development awards and $3,000 for the
President’s Excellence awards.
VI.
Executive Session
The Board entered into executive session at 7:50 p.m. for approximately thirty minutes.
The regular meeting reconvened at 8:20 p.m.
VII.
Action Items as a Result of the Executive Session
Mr. Colwell moved the Board adopt Resolution No. 18-03, resolving that the Board of
Trustees of Grays Harbor College adopt the option of having the Governor’s Office
negotiate on behalf of Grays Harbor College with the appropriate bargaining agent
representing Grays Harbor College classified staff. The President of Grays Harbor College
is hereby directed to take the necessary action to implement this option. Ms. Quigg
seconded the motion. Motion carried.
VIII.
Adjournment
The meeting was adjourned at 8:35 p.m.
_________________________________
Jewell Manspeaker, Secretary
______________________________
John Warring, Chair
4
Notes from Administrators/Exempt Staff Meeting
November 4, 2003
Items and issues discussed:
President's Report (Dr. Manspeaker):
1.
Dr. Manspeaker congratulated Ms. DeVerse and Ms. Goldberg for receiving a second place
award from the National Council for Marketing and Public Relations for the College’s TV ads.
2.
At a recent community college presidents’ meeting, much discussion revolved around strategic
planning for the community college system. Some concerns include:
a.
The University of Washington reducing access for community college transfer students.
b.
UW Tacoma expressing interest in offering lower level classes.
c.
HECB proposing a different governance system for community and technical
colleges.
d.
Tuition increasing to the point where some families cannot afford to attend college.
3.
Proposed revisions to GHC’s effectiveness plan were distributed. Dr. Manspeaker said that as a
result of the work that Ms. Reynvaan has done – reviewing indicators used last Winter to
measure our progress towards the Board’s goals, it became clear that two of the goals (numbers 3
and 6) could be measured by the same indicators. Those goals have been combined into one goal
statement. The proposed revisions also include a new goal that addresses access. Dr.
Manspeaker asked the group to review the document and encouraged their input.
Reports
Mr. Reisman
1.
Working on training project for the Quinault Beach Resort.
Ms. Yochum
1.
Working on catalog changes.
2.
Accreditation effort regarding assessment is making progress.
Ms. Worth
1.
Letters have been sent to World Class Scholar high school seniors encouraging them to remain
active in the program. It appears that approximately 90 high school seniors from local area high
schools will be recognized as WCS students this year.
2.
A meeting has been scheduled for November 21 for all WCS coordinators. The main focus will
be on portfolios that high schools are now requiring of their students. There will be an effort to
coordinate those requirements with portfolio specifications included in the WCS contract.
Ms. Sweeney
1.
There are 52 students currently in the WorkFirst program.
Dr. Cordova
1.
Tutoring program is going well. He invited the group to visit the Learning Center in the Library.
2.
He, along with several other GHC employees, attended the Washington State Faculty and Staff
of Color conference.
3.
He represented the College at Harbor Fest.
4.
Has been invited to speak at the State Corrections Managers Diversity training meeting.
Mr. Lead
1.
Currently working with members of the marketing team and making contacts with local area high
schools.
2.
Working on Pacific County Career Fair.
3.
Fifteen students at Riverview are interested in forming their own club.
4.
Attended a conference that dealt with selecting a vision for South Pacific County. One of the
initiatives chosen by the participants was GHC’s proposed education center in Ilwaco.
5.
Developing class offerings for Westport Coast Guard personnel
6.
Outreach Centers at Ilwaco and Elma will be closed during the week of Christmas. Riverview
will not operate on Christmas eve, Christmas and the day after Christmas.
7.
Met with Raymond school superintendent. He is pro Running Start.
Mr. Thomasson
1.
Invited everyone to attend International Night November 20 in the HUB. It is a potluck and
begins at 5:30 p.m.
2.
Most ABE personnel will be joining other personnel from other colleges for a regional ABE
conference.
3.
Applied for a $200,000 vocational ESL grant.
4.
ESL classes for Asian students are being offered.
Ms. Blauvelt
1.
Legislators will be observing WorkSource Grays Harbor classes.
Mr. Horton
1.
12th annual Fall Gala art show is opening Friday, November 7th.
2.
Working on virtual reference grant with Skagit Valley College and local high schools.
Mr. Kelly
1.
Vocational program enrollments are up.
2.
Efforts are continuing to increase worker re-training numbers.
3.
Attended Workforce Ed Council meeting where the topic of waivers was addressed.
4.
Yacht finish carpentry class has 18 students enrolled.
Ms. Britton
1.
Distributed Tech Prep information showing the growth of the program and credits awarded.
2.
Working on State Marketing Committee for Tech Prep.
3.
Aberdeen High School is sponsoring Business Week in December. She asked for volunteers to
judge marketing plans.
Ms. Bunnell
1.
Human Resources is hosting an open house on November 12.
2.
Workshop regarding allocating funds for health costs will be offered.
3.
Performance evaluations for classified staff are due.
Ms. Smith
1.
Most GHC athletic teams are involved in fund-raising events.
2.
She is visiting classes to inform them about offerings from the Learning Center. Hopefully, there
will be a link on the GHC web site soon.
3.
Advising begins the week of November 10 – 17.
4.
Entry advising will begin soon. This function will be moved to the library where there is better
access for students.
5.
Nursing faculty hosted a pre-advising meeting for students not yet in the nursing program.
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Ms. Lloyd
1.
On CIS advisory committee working with UW Tacoma to encourage our students to finish their
degrees at that institution.
2.
Re-hosting project is on schedule and within budget. She is serving on a selection team for a
new financial aid package. The existing package is not compatible with the new system.
Ms. Brown
1.
Charity dinner hosted by students will be December 2 from 5:00 p.m. – 7:30 p.m.. The spaghetti
and salad will be prepared by Casa Mia restaurant. Proceeds go to CCAP. Tickets are $7.00.
2.
Students have formed a new club – The Culture and Language Club.
3.
She and Dr. Torgerson attended a booking conference for the purpose of booking acts for the
2004-05 season at the Bishop Center.
4.
Diversity committee will be sponsoring monthly seminars on topics dealing with diversity.
5.
Working on student programs web site.
Ms. Espedal
1.
Tickets are available through Student Services’ Office for all Bishop Center events.
Ms. DeVerse
1.
Enrollment data was e-mailed to the group prior to the meeting.
2.
Knowledge Bowl will be December 15.
3.
Winter Quarter registration has begun.
4.
Attended marketing conference.
Ms. Reynvaan
1.
State Board is conducting a study to determine if community college transfer students do as well
in upper division as native students.
2.
Attended a institutional research conference. She distributed copies of a form that was
developed to track assessment efforts.
3.
GHC CCSCE survey results will be added to data from the five Washington community colleges
that participated in a consortium that compared their data from the CCSCE surveys.
Dr. Torgerson
1.
A part-time counselor has been hired to work with workforce students.
2.
Advising via video has begun at off-campus sites.
3.
Interviews for a full-time counselor will begin soon.
4.
Bishop Center remodel is almost completed.
5.
Received two Western Sates Arts Federation grants.
6.
Student Services personnel state-wide are working on a senate bill that deals with lingering
students. All institutions are required to submit plans to the State Board regarding how we
intend to deal with students who are not earning their degrees in a timely manner.
Mr. Halverstad
1.
Draft of WAC rules regarding lay-offs and recruitment will be in mailboxes this afternoon. He
asked for input.
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Notes from Administrators/Exempt Staff Meeting
December 2, 2003
Items and issues discussed:
President's Report (Dr. Manspeaker):
1.
Dr. Manspeaker said it had brought to his attention that some supervisors were not allowing as
much time as others for classified staff to complete their PDQ forms. He said it is our
responsibility as supervisors to find time for staff to complete the form. He asked for their
cooperation.
2.
There is a group that is sponsoring an initiative that would increase sales taxes in order to better
fund education, including higher education.
3.
Enrollment is strong, including WorkForce FTE.
Reports
Mr. Lead
1.
Mr. Lead introduced Ms. Janet Parker, GHC grounds keeper and Mr. Ernie Kuntz, part-time art
instructor. They displayed drawings of a proposed landscaping project at the Riverview
Education Center and answered questions from the group.
2.
It has been a long process getting signage from the highway to the Riverview Education Center.
The City of Raymond has provided three signs that are now in place.
Mr. Thomasson
1.
In conjunction with developmental education faculty, a transitional GED class is being
developed. It is a class that would assist students as they finish their GEDs and also assist them
in transitioning to the main campus.
Ms. Blauvelt
She and other instructors attended a regional ABE meeting. It was an excellent opportunity to network
with instructors from other colleges.
Ms. Allen
Catalog materials are due December 12.
Ms. Brown
Reminded the group about the ASGHC charity spaghetti dinner at the Rotary Log Pavilion.
Ms. Reynvaan
1.
Working on institutional effectiveness to be presented to the Board of Trustees at their January
meeting.
2.
She and Ms. Goldberg are working on an annual report that will be used for recruitment and to
share with perspective presidential candidates.
Ms. Hibbs
Financial Aid staff are visiting local high schools presenting financial aid information for students and
parents.
Dr. Cordova
He is submitting a course outline for a class titled “Introduction to Tutoring” which would be a class for
students interested in tutoring in the Learning Center.
Ms. Slagle
1.
A new ABE instructor has been hired at Stafford Creek.
2.
Plans are being formulated for a GED graduation at Stafford Creek the end of January.
Mr. Frederickson
1.
Hope Scholarship information will be available. It allows students or parents to get tax credit for
tuition.
2.
Investigating check imaging system. It is estimated the College loses $3,000 - $4,000 a year due
to bad checks. OFM would need to approve the purchase.
Mr. Horton
1.
Data projectors are functioning in all designated areas.
Ms. Smith
1.
New students have been asked for feedback regarding Fall Quarter advising.
2.
Advising Committee is meeting today. A faculty survey was distributed regarding advising. The
committee will review the responses.
3.
Final registration is January 5.
4.
Learning Center information should be on the College web site soon and in the new catalog.
5.
She is talking with the manager of Les Schwab regarding support for GHC Athletic program.
Ms. McKinney
1.
Deadline for submitting three major capital project proposals to the State Board is December 31.
2.
Working with architects on design phase of the new building. There is a possibility funding will
be available for construction a year earlier than scheduled.
Ms. Wahl
1.
Asked that supervisors communicate with their staff inclement weather procedures listed in the
emergency handbook. Radio stations will be notified and information will be on the Audix
phone system regarding closures. The administrator on duty has the authority whether or not to
cancel evening classes.
Ms. Sweeney
Legislators visited WorkFirst program last month. There is speculation that various agencies will be
asked to make program cuts.
Ms. Glore
1.
December 9th the Board of Trustees will be interviewing consultants to assist in the presidential
search process.
2.
The Foundation received $40,000 from the Templin Foundation which is an organization in
South Pacific County, to purchase property at the Port of Ilwaco, for an education site.
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3.
The College is developing a partnership with the City of Ilwaco. They have received funding to
hire a consultant to conduct a needs assessment in South Pacific County.
4.
Foundation board will sponsor another Starlight Ball in October of 2005.
Ms. Britton
She is initiating a new articulation process where schools would have to complete an outline and
application before offerings would be considered for Tech Prep credit.
Ms. Bunnell
1.
Open enrollment for health insurance coverage closed last week.
2.
Healthcare website is designed for general government and not higher education employees. She
asked people to contact Human Resources if they have questions or concerns regarding
healthcare.
Mr. Halverstad
1.
Distributed and reviewed a handout regarding 1050 rule which is a WAC that limits the amount
of time a non-permanent employee can work.
Ms. Yochum
1.
Tenure track positions that will be filled are for English, reading, nursing and a replacement for
Mr. Samuelson who is retiring.
2.
Faculty are continuing to work hard on accreditation requirements.
Mr. Matzen
1.
Have hired a WorkForce counselor.
2.
Full-time tenure track counseling position has been re-opened.
Dr. Torgerson
1.
Bishop Center renovation has been completed.
2.
She distributed and reviewed a proposed revision to BP 405, Scholastic Standards that will
address lingering student legislation.
Ms. Goldberg
This year’s Academic All-American candidates have been selected. They are Laci Moyer and
Christopher Bruner.
Mr. Reisman
Working on Spring Quarter staffing and 2004-05 class schedule.
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