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BOARD OF EDUCATION
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
MINUTES OF THE REGULAR BOARD OF EDUCATION MEETING
HELD ON MONDAY, MAY 12, 2014, AT 6:30 P.M.
AT THE SCHOOL BOARD OFFICE
MINUTES
IN ATTENDANCE
Bruce Johnson, Chair
Tracy St. Claire, Vice Chair
Linda Beaven, Trustee
Shelley Clarke, Trustee
Walter Huebert, Trustee
Ginny Manning, Trustee
Linda Van Alphen, Trustee
Wendy Hyer, Superintendent of Schools
Bonnie Roller Routley, Secretary-Treasurer
Dave Burgoyne, Assistant Superintendent
Pam Butters, Director of Instruction
Danny Francisco, Director of Information Technology
Doug Gorcak, Director of Facilities
Don MacIntyre, Director of Instruction
Maureen Maywood, Director of Finance
Daphne Adey, Executive Assistant
1.0
CALL TO ORDER
Chair Johnson welcomed everyone to the meeting.
2.0
ADOPTION OF AGENDA
MOTION:
Van Alphen/Beaven that the agenda with the addition of item number 3.3 be
approved as amended.
CARRIED
3.0
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1
Collaborative Time – Giant’s Head Elementary School
During the 2013-14 school year, Giant’s Head Elementary School implemented schoolwide collaboration time. An overview of the structures and strategies used, as well as the
successes and challenges of the process, was provided by Darcy Mullin, Principal of
Giant’s Head Elementary School. Teachers and staff were very pleased with the use of
the collaboration time and overwhelming want to continue during the coming year.
Mr. Mullen was thanked for his update of the program.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
3.2
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Regular Board of Education Meeting – May 12, 2014
Colours 4 Kids Run
Princess Margaret Secondary students Sinclaire Lovett and Nikita Pickard presented
information related to the Colour 4 Kids Run being hosted by Princess Margaret. The run
will be held on June 7 with all proceeds going to the Children’s Hospital. Both students
have a long history with the hospital and are passionate about giving back to the doctors
and nurses who have helped shape their lives. Vice Principal Sandra Richardson
accompanied the students.
Following a number of questions, Chair Johnson thanked the students for their
presentation and for organizing the run to benefit others.
3.3
Trustee Awards
On behalf of the British Columbia School Trustees Association, Chair Johnson presented
Certificates of Long Service to Trustee Huebert for six years and to Trustees Manning
and Van Alphen for 12 years of service to the BCSTA and district.
4.0
RECEIVING OF DELEGATIONS AND GUESTS
5.0
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
MOTION:
Beaven/Clarke that the minutes of the regular meeting held on April 14, 2014 be
adopted.
CARRIED
6.0
UNFINISHED BUSINESS
7.0
REPORT FROM CLOSED MEETINGS
Chair Johnson reviewed the following items which were discussed at the closed meeting held on
April 14, 2014:
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8.0
Received a report from the finance and management committee meeting;
Received an update on district technology initiatives;
Received information related to the new MyEducation BC;
Reviewed information related to personnel;
Received information related to student suspensions; and
Received information related to teacher and CUPE bargaining.
CORRESPONDENCE
8.1
Letter from Ministry of Education
A letter from the Ministry of Education advising the school calendar is in compliance with
the School Act and the School Calendar Regulation.
8.2
Letter from City of Penticton
A letter from Anthony Haddad, Director of Development Services, City of Penticton,
providing information related to a design process for the future enhancement of the park
space around the 100 Block of Main Street and 700 Block of Main Street, and requesting
representatives from the school district to a planning meeting. It was noted that student
representatives from Penticton Secondary School have also been invited. Trustees who
are interested in participating should speak to Chair Johnson.
MOTION:
Van Alphen/Huebert that Chair Johnson will participate in the one-day
planning meeting on May 21, 8:30 to 4:00 p.m.
CARRIED
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
8.3
Page 3
Regular Board of Education Meeting – May 12, 2014
Summary of Copies of Letters to the Board
Copies of the letters to the Board listed below are available in the trustee reading file:
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School District No. 70 (Alberni) to Mike McKay, Strategic Advisor, Ministry of
Education, congratulating him on his appointment and acknowledging their
board’s commitment to work together on recommendations arising from the
Service Delivery Project;
School District No. 39 (Vancouver) to the Premier, Minister of Education, and
Minister of Finance regarding cuts to programs and staff which will significantly
impact schools, students and learning communities within Vancouver;
School District No. 52 (Prince Rupert) to the Minister of Education expressing
concerns around the current state of the education system in BC and increasing
financial pressure that has been put on local boards;
School District No. 52 (Prince Rupert) to the Minister of Education regarding
literacy coordination work of North Coast Literacy Now that is funded through
Decoda Literacy Solutions;
School District No. 27 (Cariboo-Chilcotin) to the Minister of Education supporting
the BC School Trustees Association’s Stability for Students Action Plan;
School District No. 53 (Okanagan Similkameen) to the Minister of Education
supporting the Stability for Students Action Plan;
School District No. 61 (Greater Victoria) to the Minister of Education advising the
costs of providing high quality education exceeds the level of funding that the
provincial government is providing and requesting that the province increase its
investment in education to ensure that students receive the best education
possible in the 21st century; and
School District No. 61 (Greater Victoria) to the Minister of Education regarding
the capital/seismic project capital cost sharing;
School District No. 46 (Sunshine Coast) to the Minister of Education regarding
cost sharing of capital projects;
School District No. 78 (Fraser-Cascade) to the Minister of Education regarding
the policy change regarding capital project funding;
School District No. 63 (Saanich) press release regarding the delay in seismic
upgrade projects at two schools caused by the change in Ministry of Education
funding policy and requesting that the BCSTA and other boards of education
demand that a Task Force representing co-governance members be appointed
to construct a provincial policy outlying seismic project funding for the next eight
to ten years.
MOTION:
Huebert/Manning that the correspondence be received.
CARRIED
8.4
Summary of Letters on Behalf of the Board
Letters from the Board are listed below:
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9.0
Letter to Ecora Engineering Ltd. and City of Penticton regarding the rezoning of
property on Kinney Avenue;
Letter to the Minister of Education expressing concern with the recently
announced expectation that boards will provide funding to capital projects from
operating fund surpluses.
REPORTS OF COMMITTEES
9.1
Buildings, Grounds, Safety and Transportation Committee
Trustee Huebert reported on the buildings, grounds, safety and transportation committee
meeting held on April 28, 2014:
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Regular Board of Education Meeting – May 12, 2014
a.
2014-15 Annual Facilities Grant
Director of Facilities Gorcak reviewed the 2014-15 annual facilities grant
expenditure plan, totalling $1,239,700, and which will be sent to the Ministry of
Education. The list included replacement of data wiring at four schools, an
electrical service upgrade at the board office, an HVAC upgrade at Wiltse
Elementary, classroom and hallway upgrades at Summerland Secondary School,
roofing replacements, and fire alarm and flooring upgrades at various schools. The
list also included an effluent irrigation tie in at Parkway Elementary, Princess
Margaret Secondary, and Skaha Lake Middle Schools. It was noted that the
savings from the use of effluent irrigation is estimated at $40,000 per year.
b.
Rezoning Application for Property near Parkway Elementary
Secretary-Treasurer Roller Routley advised that a request had been received from
Ecora Engineering & Resource Group Ltd., on behalf of the estate for the property
on the eastern side and adjacent to Parkway Elementary. The land is currently
zoned as parkland, and the company, in attempt to try to have the property
rezoned to medium density residential, is asking for a letter from the school district
which would become part of the public hearing. Ms. Roller Routley reminded the
committee that this topic had previously been discussed and a letter had been
written to the City of Penticton saying the district would look at catchment areas
once brought forward by the City. The committee directed that the district respond
to the developer, thanking them for requesting input from the school district, and
advising that should the rezoning occur, the district would work with the City of
Penticton regarding any issues that may come forward and, secondly, that the
letter be copied to the school principal.
c.
Skaha Hills Development
Director of Facilities Gorcak advised that an e-mail has been received from the
developer for the Skaha Hills housing development asking if student bussing will be
available for this area. The development is proceeding with approximately 18
homes being built at this time. The district has committed to placing a bus stop at
the bottom of the hill should there be any students moving to that development. It
was noted that the entire subdivision is within school limits for Parkway Elementary
and that Parkway is currently full. It was agreed that the Board will need to look at
enrolment and possibly all catchment areas should this development go beyond
the current 18 homes.
MOTION:
9.2
Page 4
Huebert/St. Claire that the report of the buildings, grounds, safety,
and transportation committee be received.
CARRIED
Education Committee
Trustee Beaven reported regarding the education committee meeting held on April 28,
2014:
a.
Beyond Inclusion Series
The committee was advised that Facilitator Randy Cranston and Penny Ketola
have presented three professional development sessions on Beyond Inclusion,
with school teams from every school in the district, focusing on co-planning,
collaboration and co-teaching.
Three morning sessions took place with
approximately 75 people (administrators and learning support teachers) while the
afternoon sessions were approximately 25 people (teachers and learning support
teachers). These team sessions were designed to put a framework in place for
students before they are at risk of failing or not graduating from school. It was
decided sessions would be beneficial in looking at student inclusion, using the
three stages of intervention – response to intervention, SMARTLearning and
Through a Different Lens philosophies. Staff worked together in a collaborative
way and in three sessions; lots of plans were implemented in schools. School
teams spent time looking at the class review process, providing support with
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 5
Regular Board of Education Meeting – May 12, 2014
classroom teachers and learning support teachers working together. Rather than
separating students with behavioural or special needs, the focus is on integrating
students to allow a more cohesive environment while changing their outlook and
maximizing their individual learning experience.
Mr. Cranston commented on how very powerful the sessions have been.
Administrators and teachers are identifying models that work in their schools, with
their students, allowing everyone to be more reflective.
Vice Principal Jennifer Wingham, KVR Middle School, presented a video on how
the Beyond Inclusion series has influenced practice in their school. This video
shared ideas from teachers and learning support teachers about their journey in
using this particular model at KVR. Teachers met to co-plan for the future with
their focus on allowing students to work with special needs students and having a
more meaningful experience for all students regardless of their academic or social
level. This experience has been very successful as it has allowed students to
learn at their own independent levels while respecting each other and interacting
more enthusiastically. Teachers have the willingness to try different ideas in a
positive way – students are self-starting and more confident.
MOTION:
9.3
Beaven/Clarke that the report of the education committee meeting be
received.
CARRIED
Policy Committee
Trustee Clarke reported regarding the policy committee meeting held on April 28, 2014:
a.
Outstanding Policies
The secretary-treasurer advised that due to the budget development process no
follow-up work had been done on the Trustee Code of Conduct policy. This draft
policy was tabled to the next committee meeting.
With reference to the draft whistleblower policy, the secretary-treasurer circulated a
newly created policy (February 2014) used in SD27 which could be suitable for this
district. Committee members were requested to review this document and provide
feedback. This topic was also tabled to the next committee meeting.
b.
Draft Policy No. 700 – Rentals
Director of Finance Maywood reviewed draft Policy No. 700 – Rentals, previously
discussed by the committee several months ago, and introduced Kait Dean who
looks after rentals for the district and who had also worked on this rental review
and policy. Ms. Maywood advised the policy is intended to find a consistent
manner for renting the facilities as well as consistent rates for facilities in both
Penticton and Summerland. With respect to fees, rates were compared between
the district, the City of Penticton, and most other districts in our cohort. The
intention is not to subsidize the cost of renting the facilities nor to make a profit. It
was noted that some of the rates have been changed, both increased and
decreased. The policy also included a schedule of rental fees and guidelines for
employee use of school facilities. Committee members suggested changes to the
draft policy to include a 45-day written request and approval by the Board of
Education for consumption of alcohol at adult functions in school facilities. It is
hoped that the changes will be in place for July 1 of this year. The committee
recommended that a motion be brought to the Board of Education meeting.
MOTION:
St. Claire/Beaven that the Board of Education approve in principle
Policy No. 700 – Rentals and that it be circulated to partner groups
until May 22 for any suggestions for changes.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 6
AMENDMENT:
Regular Board of Education Meeting – May 12, 2014
St. Claire/Clarke that “May 22” be changed to “June 5”.
AMENDMENT CARRIED
MOTION CARRIED AS AMENDED
c.
Policy No. 110 – Policy Development and Maintenance, Policy No. 120 –
Board of Education Committees and Liaisons, and Policy No. 130 – Board
Standing Committees
With respect to Policies 110, 120, and 130, the secretary-treasurer suggested that
these three policies could be combined to create a new three committee structure –
Operations Committee, Education Committee, and Ab Ed Committee. The
Operations Committee would include the current finance and management
committee, buildings, grounds, safety, and transportation committee and any
policies related to operations and the education committee would include education
topics and any policies related to education. The Ab Ed committee would be left as
current due to its structure which includes representative from other groups as well
as its own budget and targeted funding. It was suggested that these two
committees could become committees of the whole and would be open to the
public, one afternoon for operations and one afternoon for education. All in-camera
topics would go directly to a regular closed board meeting or a special closed
board meeting if it is a timely matter. This will be discussed further at the next
policy committee meeting.
Further to the committee report, it was suggested that on the education committee days,
the visit would begin at 11:00 a.m. at a school and come back to the board office for the
remainder of the agenda.
MOTION:
10.0
Clarke/St. Claire that the report of the policy committee meeting be
received.
CARRIED
REPORT OF SUPERINTENDENT OF SCHOOLS
10.1
10.2
Field Trips
Director of Instruction Don MacIntyre reviewed the listing of field trip requests, two of
which had been approved by the superintendent pursuant to board policy.
MOTION:
Manning/Van Alphen that the field trip request for June 29 to July 22, 2014,
for 29 grades 10 to 12 students from Princess Margaret Secondary,
Penticton Secondary, and Summerland Secondary to travel to and
participate in a humanitarian trip to Arusha, Tanzania, be given final
approval.
CARRIED
MOTION:
Huebert/Beaven that the field trip request for September 22 to October 5,
2014, for one Penticton Secondary student to participate in real-time
science exploration in the Arctic (Kugluktuk and Iqualuit, Nunavut) with the
Schools on Board Field Program be given final approval.
CARRIED
Enrolment
The superintendent of schools reported that enrolment as of April 30, 2014, showed
5,967 FTE student, a decrease of two since March.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
11.0
Page 7
Regular Board of Education Meeting – May 12, 2014
REPORT OF SECRETARY-TREASURER
11.1
Financial Report
The secretary-treasurer explained the financial report to March 31, 2014 provided with
the agenda package, noting that the total expenditure to date is $38,527,756, within
approximately 1% of the budget. It is anticipated there may be a small surplus at the end
of the year.
MOTION:
11.2
11.3
St. Claire/Huebert that the financial report to March 31, 2014 be received.
CARRIED
2014-15 Annual Budget Bylaw
Prior to the reading of the 2014-15 annual budget and bylaw, the secretary-treasurer
reviewed the budget development process. The original presentation to the Board and
public showed a shortfall of $946,486 and three recommendations were presented to
achieve this deficit. Presentations were made to all stakeholder groups and their
responses plus the responses provided directly on the district website were compiled and
presented to the Board. Three main themes were received from the feedback – concerns
regarding the significant loss of clerical time in elementary schools; concerns regarding
the loss of teaching time in the secondary schools affecting behaviour blocks; and
loss/reduction to the gifted program. During the same timeframe, the Board received a
new actuarial report which indicated that the Board had over budgeted this amount by
$30,000. This amount with the elimination of $5,000 for the wellness program allowed for
a reorganization of the clerical hours and allowed the behaviour teaching time to be
added back in the budget. The gifted program will remain at 0.5 FTE as originally
indicated. It was also noted that the capital budget of $3,443,736 is now added into the
budget and that the final budget amounts to $61,907,531. Appreciation was extended to
all stakeholder groups, district staff and the public for their input into the budget.
MOTION:
St. Claire/Manning that, in accordance with Section 68(4) of the School
Act, the Board of Education of School District No. 67 (Okanagan Skaha)
unanimously agrees to give all three readings of the annual budget bylaw
for the fiscal year 2014-15 at this meeting.
CARRIED UNANIMOUSLY
MOTION:
Clarke/Beaven that the School District No. 67 (Okanagan Skaha) annual
budget bylaw for the fiscal year 2014-15 in the total amount of $61,907,531
be read a first time this 12th day of May, 2014.
CARRIED
MOTION:
Van Alphen/Huebert that the School District No. 67 (Okanagan Skaha)
annual budget bylaw for the fiscal year 2014-15 in the total amount of
$61,907,531 be read a second time this 12th day of May, 2014.
CARRIED
MOTION:
St. Claire/Beaven that the School District No. 67 (Okanagan Skaha) annual
budget bylaw for the fiscal year 2014-15 in the total amount of $61,907,531
be read a third time, passed and adopted this 12th day of May, 2014.
CARRIED
Student Fees
The School Act requires that student fees be reviewed and reported to the Board on an
annual basis. The fee structure as below, which included an increase of $10.00 to the
maximum amount charged for a student activity charge, was recommended to the Board
for the 2014-15 school year.
MOTION:
That the following schedule of fees and deposits for the 2014-15 school
year be approved:
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 8
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Regular Board of Education Meeting – May 12, 2014
A student activity charge of $50.00 per secondary student and
$35.00 per middle school student, per year, for the provision of
goods and services beyond the basic instructional program
including, but not restricted to, the supply of a student planner
and partial funding for a range of student activity costs;
A student activity charge (for the provision of goods and services
provided through the school for personal use and beyond the
basic instructional program including, but not restricted to the
supply of a student planner, and partial funding for a range of
student activity costs), established in consultation with school
PACs and not to exceed $20.00 per elementary student per
year. Schools will provide central office with a record of the fee
to be charged and the uses to which it will be put;
A textbook/resources refundable deposit of $50.00 per
secondary student and $15.00 per middle school student;
Schools are authorized to establish a schedule of user-pay team
fees and/or uniform charges to support extracurricular activities
in the school;
Schools enrolling grade 12, as part of the graduation policy, to
establish a graduation charge to cover costs of graduation
events at the school;
A per student fee of $400 ($80 per month) for the Hockey Skills
Academy at Summerland Secondary School;
A per student fee of $500 for the Soccer Academy at Princess
Margaret Secondary School.
MOTION:
Manning/Van Alphen that the fee charges be approved as presented.
DEFEATED
MOTION:
Huebert/Beaven that the student fees remain at the existing rates.
CARRIED
12.0
NEW BUSINESS
13.0
REPORT OF REPRESENTATIVES
13.1
BCSTA Annual General Meeting
Trustees were reminded to bring to the meeting reports of their attendance at the BCSTA
AGM held in Vancouver, April 24 to 27, 2014.
13.2
BCSTA Thompson Okanagan Branch Meeting
Chair Johnson advised that at the BCSTA Thompson Okanagan Branch meeting held on
April 25, 2014 in Vancouver, Carmen Ranta was re-elected as president and Trustee
Manning was elected as a member at large. SD67 was thanked and complimented on
hosting the March 7/8 meeting.
13.3
Trustee Comments
Trustees provided comments on several district events, including aboriginal cultural
events, Earth Day in Summerland, 47 quilts being send to Tanzania, “WE Day” at
Queen’s Park Elementary, the Good Will Shakespeare Festival, and the provincials being
hosted by Princess Margaret Secondary School. Superintendent Hyer was also
congratulated for being elected as a director for the British Columbia School
Superintendents Association for the coming year.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
14.0
Page 9
Regular Board of Education Meeting – May 12, 2014
INFORMATION ITEMS
14.1
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and
groups for outstanding examples of success as shown on the listing circulated with the
agenda package.
14.2
Recognition of Student Artwork
Congratulations were extended to the students from Kaleden Elementary School for their
artwork currently on display at the school board office.
14.3
Date of Next Meeting
 June 9, 2014, 6:30 p.m., Regular Meeting, School Board Office
 June 12, 2014, 6:00 to 9:00 p.m., Long Service and Retirement Dinner, Penticton
Lakeside Resort, by invitation. It was noted that 20 retirees will be recognized as
well as 77 employees who will receive long service recognition.
15.0
QUESTION PERIOD
Questions/comments from the public included clarification related to school collaborative planning
schedules, the rental policy, and the wellness budget. Appreciation was also extended by CUPE
to the Board for hearing and reacting to some of the comments by CUPE related to the budget.
16.0
ADJOURNMENT
MOTION:
Van Alphen/St. Claire that the meeting be adjourned at 8:45 p.m.
CARRIED
____________________________________
Bruce Johnson, Chair
____________________________________
Bonnie Roller Routley, Secretary-Treasurer
May 26, 2014
Ref: U:\SBO-ST-Data\DA\2013-2014\00100 - 00999 - Admin\00300-05 Minutes Open\2014-05-12 OP Minutes.docx
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