B
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67 (O
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M
INUTES OF THE
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EGULAR
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OARD OF
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DUCATION
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EETING
H ELD ON M ONDAY , N OVEMBER 4, 2013, AT 6:30 P .
M .
AT THE S CHOOL B OARD O FFICE
MINUTES
IN ATTENDANCE Ginny Manning, Chair
Bruce Johnson, Vice Chair
Linda Beaven, Trustee
Shelley Clarke, Trustee
Walter Huebert, Trustee
Tracy St. Claire, Trustee
Linda Van Alphen, Trustee
Wendy Hyer, Superintendent of Schools
Bonnie Roller Routley, Secretary-Treasurer
Dave Burgoyne, Assistant Superintendent
Danny Francisco, Director of Information Technology
Doug Gorcak, Director of Facilities
Don MacIntyre, Director of Instruction
Daphne Adey, Executive Assistant
1.0 CALL TO ORDER
Chair Manning welcomed everyone to the meeting.
2.0 ADOPTION AGENDA
MOTION : St. Claire/Beaven that the agenda with the addition of addendum 9.1 – Policy
Review and Development be adopted.
CARRIED
On behalf of the Board, Chair Manning acknowledged the passing of Mr. Len Cox, a long time vice principal in the district and the founding member of the Penticton Secondary Schools
Scholarship and Bursary Foundation. Mr. Cox worked tirelessly on the Foundation and loved working with and for students.
3.0 PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1 Penticton Family HUB Summer Library
An overview of the Penticton Family HUB Summer Library Program at Queen’s Park
Elementary was provided by Nicole MacIntyre, the teacher who developed the community program. The program provided a free library where students could borrow or trade books for reading during the summer months and was available every Tuesday and
Thursday throughout July and August. The program also added healthy foods as well as an opportunity for students and family members to sit and read together and stay
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School District No. 67 (Okanagan Skaha) Page 2 Minutes of Regular Board of Education Meeting – November 4, 2013 connected to the importance of reading. All books were donated and Ms. MacIntyre hopes to continue the program in the coming summer.
Appreciation was extended to Ms. MacIntyre for her initiative and efforts in helping students continue reading during the summer.
3.2 Summerland Sister City Visit
In September, Ms. Chris McIntosh, a teacher from Giant's Head Elementary, accompanied a group of citizens on a visit to Summerland's sister city, Toyokoro, Japan.
Ms. McIntosh shared some of the highlights of her trip and described how she has incorporated this experience into her classroom. She presented a banner, which her students had made as an art project, to an elementary school in Toyokoro and sent daily videos to her class. Ms. McIntosh extended appreciation to the Board for the opportunity to travel with the Summerland group.
Appreciation was extended to Ms. McIntosh for her presentation and for making connections with schools while on her visit.
4.0 RECEIVING OF DELEGATIONS AND GUESTS
5.0 APPROVAL OF PREVIOUS MINUTES
MOTION : Huebert/Beaven that the minutes from the regular meeting held on October 7, 2013 and the special meeting held on October 21, 2013 be adopted.
CARRIED
6.0 REPORT FROM CLOSED MEETING
The following items were discussed at the closed meeting held on October 7, 2013:

Received correspondence related to teacher bargaining;

Confirmed teacher and support staff changes;

Received information on teacher bargaining;

Received information related to CUPE bargaining;

Received information regarding two legal matters; and

Received information related to student suspensions.
7.0 CORRESPONDENCE
7.1 Summary of Copies of Letters to the Board
Copies of the letters to the Board listed below are available in the trustee reading file:

School District No. 46 (Sunshine Coast) to the Select Standing Committee on
Finance and Government Services providing input for the 2014-15 provincial budget, in particular, information on funding stability, trades and apprenticeships, and non-enrolling teachers;

School District No. 85 (Vancouver Island North) to the Minister of Education regarding funding for the recent settlement with CUPE, imploring the Minister to rethink asking boards of education to make further cuts to services that cannot be anything but detrimental to providing the programs and environments which will help students develop their full potential;

School District No. 33 (Chilliwack) to the Minister of Education requesting and urging the Minister to consider including a legislative change to allow the Minister flexibility to approve setting aside a by-election as requested by a board of education when a trustee resignation occurs close to the end of a term of office and/or when there are other extenuating circumstances;
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School District No. 67 (Okanagan Skaha) Page 3 Minutes of Regular Board of Education Meeting – November 4, 2013

School District No. 28 (Quesnel) to the Select Standing Committee on Finance and Government Services expressing concern that the district has been directed to develop a savings plan to fund the provincially negotiated CUPE collective agreement, and expressing the belief that the Ministry should reconsider mandating the savings plan and fully fund the wage increase for support staff; and

School District No. 5 (Southeast Kootenay) press release regarding the
Cooperative Gains Mandate in order to fund a CUPE wage increase.
MOTION: Van Alphen/Johnson that the correspondence be received.
CARRIED
8.0 REPORT OF COMMITTEES
8.1 Buildings, Grounds, Safety, and Transportation Committee
Trustee Huebert reported on the buildings, grounds, safety, and transportation committee meeting held on October 29, 2013: a. Review of Five-Year Capital Plan Submission
For trustee information, Director of Facilities Gorcak reviewed that the priority one project for the district’s five-year capital plan submission was an upgrade or replacement of the existing Summerland Secondary School Performing Arts and
Physical Education wing due to existing educational and operational deficiencies as well as the aging infrastructure in this wing. Mr. Gorcak reviewed the executive summary prepared by Renaissance GHMA which also prepared the cost estimates for the project, and showed slides of the artist’s rendition of what Summerland
Secondary could look like with the proposed changes. The plans to date are designed so that the rest of the school could be locked off from the performing arts portion to prevent safety issues. Community consultation and discussions regarding neighbourhood learning centers can be delayed until the district receives approval of the project. The total project cost is currently estimated at $14,884,330 although this amount is expected to change.
MOTION : Huebert/Van Alphen that the report of the buildings, grounds, safety, and transportation committee meeting be received.
CARRIED
Trustee Beaven provided a report on the education committee meeting held on October
29, 2013: a. Practice Support Program
Brad Russill, a counsellor at Summerland Secondary School, gave an overview of the Practice Support Program (PSP) for Child and Youth Mental Health that has been in place at the school for the past year. The PSP is currently looking at expanding into Penticton. PSP provides training and support for physicians designed to improve services and to support enhanced delivery of patient care.
Mr. Russill and his counsellor colleague at Summerland Secondary have been working with doctors in Summerland to provide timely mental health referral and services to students. b. Short-Term Educational Program with Daejeon Metropolitan Office of
Education
Brenda Kotzian, Short-term Homestay Coordinator, and Kim Sung Min,
Teacher/Chaperone from the Republic of Korea, provided a description of the three-month educational program designed to support the Memorandum of
Understanding between Daejeon Metropolitan Office of Education, the Republic of
Korea, and School District No. 67.
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School District No. 67 (Okanagan Skaha) Page 4 Minutes of Regular Board of Education Meeting – November 4, 2013
Our district is hosting 15 students from Korea, six in Summerland and nine in
Penticton. The students attend school in September and October and then go on job shadowing experiences in November. Mr. Kim presented a video of the preparation his students go through in Korea prior to their trip to Canada as well as to our district. Mr. Kim also provided an overview of the activities his students have participated in during the first two months of their time in Penticton.
Director of Instruction Don MacIntyre discussed his report on the district’s
Foundation Skills Assessment results for last year as well as the previous four years. This is only one of many measures used when reviewing the academic progress of SD67 students.
MOTION : Beaven/Clark that the report of the education committee be received.
CARRIED
9.0 REPORT OF SECRETARY-TREASURER
9.1 Policy Review and Development
Secretary-Treasurer Roller Routley advised that on Saturday, November 2, trustees met with the superintendent and secretary-treasurer for a daylong planning session. As a result of conversations during the session, the following four recommended motions have been added to the agenda.
MOTION: Van Alphen/Beaven that the Board directs the policy committee to develop the following policies for Board consideration: a. Trustee Code of Conduct b. Trustee Conflict of Interest c. Whistleblower
CARRIED
MOTION: Huebert/Johnson that the Board directs the policy committee to review the following policies: a. #140 – Board Spokesperson(s) b. #401 – District Philosophy of Education c. #120 – Board of Education Committees and Liaisons d. #130 – Board Standing Committees
CARRIED
MOTION: Johnson/Van Alphen that the Board directs district staff to update Bylaw #1
– Meeting Procedures to be presented to the policy committee for recommendation to the Board.
CARRIED
MOTION: Clarke/St. Claire that the Board directs district staff to develop a
Communications Protocol brochure.
CARRIED
10.0 REPORT OF SUPERINTENDENT OF SCHOOLS
10.1 Memorandum of Understanding – International Students
Superintendent Hyer advised that Okanagan College and School District No. 67 have signed a Memorandum of Understanding to establish educational relations and cooperation, thereby promoting academic linkages in order to enhance the recruitment of
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School District No. 67 (Okanagan Skaha) Page 5 Minutes of Regular Board of Education Meeting – November 4, 2013 international students at both institutions. It is hoped that this will increase the recruitment of a diverse international student body at both institutions as the district has agreed to promote the academic programs offered by Okanagan College to its international students during recruitment activities and the College has agreed to promote the educational services offered by SD67 during their recruitment activities.
Director of Instruction MacIntyre reviewed the listing of field trip requests circulated with the agenda package, one of which was a Level 3 request already approved by the superintendent.
MOTION: Huebert/Clarke that the field trip request for May 28 to 31, 2014 for 35 band students from Summerland Middle School to travel to Edmonton,
Alberta, on a band tour, performing at various schools and taking in cultural events be approved in principle.
CARRIED
MOTION: Van Alphen/Beaven that the field trip request for February 6 to 12, 2014 for
55 French immersion students from KVR Middle and Summerland Middle schools to travel to Quebec City for the annual winter carnival be given final approval.
CARRIED
10.3 Enrolment
The superintendent of schools reported that enrolment as of October 31, 2013 indicated an increase of 15 students from the previous month. There are currently 6,004 students in SD67.
For trustee information, Assistant Superintendent Burgoyne reviewed details of a Class
Size Report which showed that class sizes have increased slightly but are still below the provincial averages in kindergarten, grades 1 to 3, and grades 4 to 7. The class sizes in grades 8 to 12 are a little higher than last year and there are 14 classes greater than 30, five of which are French immersion.
12.0 NEW AND UNFINISHED BUSINESS
13.1 BCSTA Provincial Council Meeting
Trustee Van Alphen reported on the BCSTA Provincial Council Meeting held on October
25 and 26, 2013, in Vancouver, at which new Deputy Minister Rob Wood was introduced.
Ms. Van Alphen added that he believes that education has the greatest impact on whether a person will succeed and further believes we need to use technology for this.
One of the other presentations included information on a service delivery project which is a provincial objective to ascertain how districts can do and share services more effectively. The SD67 motion was defeated at the provincial council meeting; however, the motion to tie trustee elections to when municipal elections are held was carried.
13.2 Date of Next Meeting

December 9, 2013, 6:30 p.m., Inaugural and Regular Meetings, School Board
Office
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School District No. 67 (Okanagan Skaha) Page 6 Minutes of Regular Board of Education Meeting – November 4, 2013
14.1 Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and groups for outstanding examples of success as shown on the listing circulated with the agenda package. Congratulations were extended to the Penticton Secondary School
Swim Team on winning the valley championships, to grades 4 and 5 students for hosting successful runs at Trout Creek and Naramata Elementary schools, and to Summerland
Middle School for the amazing race.
14.2 Recognition of Student Artwork
Congratulations were extended to the students from Parkway Elementary School for their artwork currently on display at the school board office.
Trustees provided comments on district activities including the donation by Walmart to
Queen’s Park Elementary, Remembrance Day presentation by Princess Margaret
Secondary School students, the need for volunteers for a provincial senior girls’ volleyball championship being hosted by Penticton Secondary School, and Mr. David Snyder will attend the December meeting to promote the book he has written regarding Penticton
Secondary School. Plans are also underway for the Good Will Shakespeare Festival to be held in Summerland in May.
Questions and/or comments from the media included clarification on the motions regarding policies and the number of classes greater than 30.
16.0 ADJOURNMENT
MOTION: Clarke/Van Alphen that the meeting be adjourned at 8:00 p.m.
CARRIED
____________________________________
Ginny Manning, Chairperson
____________________________________
Bonnie Roller Routley, Secretary-Treasurer
November 7, 2013
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