B
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S
D
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67 (O
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M INUTES OF THE R EGULAR B OARD OF E DUCATION M EETING
H
ELD ON
M
ONDAY
, S
EPTEMBER
9, 2013,
AT
6:30
P
.
M
.
AT THE S CHOOL B OARD O FFICE
MINUTES
IN ATTENDANCE Ginny Manning, Chair
Bruce Johnson, Vice Chair
Shelley Clarke, Trustee
Walter Huebert, Trustee
Tracy St. Claire, Trustee
Linda Van Alphen, Trustee
Wendy Hyer, Superintendent of Schools
Dave Burgoyne, Assistant Superintendent
Bonnie Roller Routley, Secretary-Treasurer
Doug Gorcak, Director of Facilities
Pam Butters, Director of Instruction
Don MacIntyre, Director of Instruction
Daphne Adey, Executive Assistant
1.0 CALL TO ORDER
Chair Manning called the meeting to order and welcomed the new secretary-treasurer, Bonnie
Roller Routley, to the table.
2.0 ADOPTION OF AGENDA
MOTION: St. Claire/Van Alphen that the agenda be adopted.
CARRIED
3.0 PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
4.0
5.0
RECEIVING OF DELEGATIONS AND GUESTS
APPROVAL OF PREVIOUS MINUTES
MOTION: Van Alphen/Huebert that the minutes of the regular meeting held on June 10, 2013 be approved.
CARRIED
“Working Together for Student Success”

School District No. 67 (Okanagan Skaha)
6.0
Page 2
REPORTS FROM CLOSED MEETINGS
Minutes of the Regular Board of Education Meeting – September 9, 2013
The following items were discussed at the closed meetings held on June 10, July 3, and August
26, 2013:
June 10, 2013, Regular:
•
Received correspondence related to a student;
•
Received information related to two contracts;
•
Received information from the finance and management committee and buildings, grounds, safety, and transportation committee;
•
Approved the rental rate for a contract;
•
Received information related to a legal class action suit;
•
Received information related to teacher bargaining;
•
Received information related to CUPE bargaining;
•
Received information related to an upcoming event;
•
Approved a legal matter;
•
Approved a contract;
•
Confirmed teacher, principal/vice principal, and support staff changes;
•
Received information related to student suspensions; and
•
Received information regarding a meeting of the Okanagan Labour Relations Council.
July 3, 2013, Special:
•
Received information and approved an item related to teacher bargaining.
August 26, 2013, Special:
•
Received information regarding CUPE bargaining and approved that a letter be sent to the Minister of Education; and
•
Received information from the director of business development and technology with regards to business contracts negotiated at the Ministry level.
7.0 CORRESPONDENCE
7.1
7.2
Letter from Minister of Education
A letter from Minister of Education Peter Fassbender announcing the appointment of
Michael Marchbank as a Public Administrator to assume responsibility for governance of the British Columbia Public Schools Employers’ Association (BCPSEA).
Thank You Letters
Three letters of appreciation are available in the trustee reading file.
7.3 Summary of Copies of Letters to the Board
Copies of the letters to the Board listed below are available in the trustee reading file:
•
School District No. 41 (Burnaby) to the Minister of Education regarding the 2013
K-12 International Education Regional Roundtables, requesting that the Ministry reconsider making the proposed reforms, and asking that boards continue to be allowed the freedom to implement their international education programs, without new restrictions;
•
School District No. 41 (Burnaby) to Members of Parliament Kennedy Stewart and
Peter Julian regarding the serious implications of the current job action related to the delivery of services through the Canadian Immigration Centres;
•
School District No. 85 (Vancouver Island North) to the Minister of Education requesting that the Minister call a by-election in School District No. 79 and create a democratically elected board of education for the people of Cowichan;
•
School District No. 43 (Coquitlam) to the Minister of Education regarding the
Ministry’s proposed reforms to international education programs as outlined at the recent K-12 International Education Regional Roundtables;
“Working Together for Student Success”

School District No. 67 (Okanagan Skaha) Page 3 Minutes of the Regular Board of Education Meeting – September 9, 2013
•
School District No. 39 (Vancouver) to Members of Parliament Don Davies, Libby
Davies, Hedy Fry, Joyce Murray, and Wai Young regarding the closure of
Canadian Immigration Centres in Seoul, Tokyo, and Berlin;
•
School District No. 5 (Southeast Kootenay) to the Minister of Education regarding the K-12 International Education Reforms;
•
School District No. 5 (Southeast Kootenay) to the Minister of Education requesting that School District No. 79 (Cowichan Valley) be allowed hold a byelection for the people of the Cowichan Valley and further requesting that any reconfigurations/school closure decisions be held in abeyance until a new, democratically elected board of education for Cowichan Valley is elected;
•
School District No. 73 (Kamloops/Thompson) to the Minister for Citizenship and
Immigration Canada expressing concerns with regards to Canadian Immigration
Centers and the impact that recent changes in their operations have on international students;
•
School District No. 73 (Kamloops/Thompson) to the Council of Ministers of
Education, Canada urging the council to commit to locally elected school boards that are able to administer to the individual needs of communities and schools, and also requesting that the council commit to fully funding any new programs and initiatives that are developed by the provincial government and administered by school districts.
MOTION: Van Alphen/St. Claire that the correspondence be received.
CARRIED
8.0 REPORT OF COMMITTEES
8.1 Finance and Management Committee
Trustee Van Alphen reported on the finance and management committee meeting held on September 4, 2013: a. 2012-13 Financial Statements
Representatives Jonathan McGraw, C.A., and Renee Belyk, C.G.A., of BDO
Canada LLP, attended the meeting and reviewed the audit of the district’s year-end financial statements. Mr. McGraw highlighted the changes in the representation of the financial statements and scope of the audit as a result of the conversion to
Canadian Public Sector Accounting (PSA) standards. Mr. McGraw advised no irregularities were found during the audit and noted the district has strong internal controls in place. He added it was a well-run school district and had no recommendations to pass on. The committee recommended that the audited financial statements be received at the upcoming board meeting.
MOTION: Van Alphen/Huebert that the financial statements for the year ending June
30, 2013 be received by the Board of Education and submitted to the
Ministry of Education.
CARRIED
Appreciation was extended to all accounting staff for their efforts in preparing the financial statements.
MOTION: Van Alphen/Johnson that the report of the finance and management committee be received.
CARRIED
8.2 Buildings, Grounds, Safety and Transportation Committee
Trustee Huebert reported on the buildings, grounds, safety and transportation committee meeting held on September 4, 2013:
“Working Together for Student Success”

School District No. 67 (Okanagan Skaha) a. Five-Year Capital Plan
Page 4 Minutes of the Regular Board of Education Meeting – September 9, 2013
Director of Facilities Gorcak reviewed the five-year capital plan summary which is due at the Ministry of Education by October 1, 2013. It was noted that the plan is slightly revised from the previous submission and continues to have the replacement of the gym at Summerland Secondary as the highest priority for the district. Mr. Gorcak also noted the district is not eligible for bus replacements this year and that the Ministry continues to award seismic projects and projects to districts with increased enrolments, which may limit approval of some of the SD67 projects. The summary of requested projects totalled $17,957,144. The committee recommended that the following motion be referred to the next board meeting.
MOTION: Huebert/Clarke that the Board of Education of School District No. 67
(Okanagan Skaha) approves the 2013-14 Capital Plan as outlined on the attached summary.
CARRIED b. Project Tenders
The director of facilities reviewed a memo which listed project upgrades tendered and awarded over the summer of 2013 as follows:
West Bench Boiler
Upgrade
Ecole Entre Lacs HVAC
Upgrade
Carmi Roofing Upgrade
Skaha Lake Boiler
Upgrade
Tender
Submissions
3
3
2
4
Lowest
Tender
Rambow
Mechanical
Combined
Mechanical
Interior Roofing
Combined
Mechanical
Submission Date
June 12, 2013
June 12, 2013
June 13, 2013
July 18, 2013
Project
Cost
$95,973.19 plus GST
$54,600.00 plus GST
$89,900.00 plus GST
$352,900.00 plus GST
It was noted that the costs related to Ecole Entre Lacs are to be cost shared with
SD93 and SD67 will be receiving $30,000 towards this project. c. Summer Maintenance Projects
Mr. Gorcak reviewed a listing of summer maintenance, custodial, and renovation projects completed during the summer of 2013. The largest project was the installation of electrical upgrading at Giant’s Head Elementary including new entry to the parking lot, new ducting, removal of power poles, underground electrical service and fibre ducting, and installation of new lighting standards. The gym floor was refinished at Summerland Secondary School along with replacement of damaged counter tops in the foods room. The skylight at Uplands Elementary was replaced and tar, left by vandals, was removed from the exterior walls, doors, and windows. As well, custodial staff assisted with summer rentals which included four daycares, volleyball and basketball camps, Muskoka activities, and TYKDO activities, cleaned and prepared classrooms for school opening, and post construction cleaning at seven schools.
Appreciation was extended to maintenance and custodial staff for the huge listing of work completed during the summer months.
MOTION: Huebert/Clarke that the report of the buildings, grounds, safety, and transportation committee be received.
CARRIED
8.3 Policy Committee
Trustee Clarke reported that additional information was required for Policy No. 305 –
Choice and Flexibility and therefore the policy committee meeting scheduled for
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School District No. 67 (Okanagan Skaha) Page 5 Minutes of the Regular Board of Education Meeting – September 9, 2013
September 9, 2013 was cancelled. The draft policy will be brought to the Board at a later
9.0 date.
REPORT OF SECRETARY-TREASURER
9.1 2013-14 Annual Facility Grant Funding
Secretary-Treasurer Roller Routley explained that further to the annual facility grant
(AFG) funding announcement in March 2013, the Ministry budget pressures have necessitated the shift of $15 million from the Ministry’s operating budget to its capital budget. There is no change in the total amount of AFG funds; however, a resolution is required to adopt Capital Project Amendment Bylaw No. 126654-02 – Annual Facility
Grant for an additional maximum allocation of $171,394 to the capital plan for Project
126654. Following the reading of the amendment bylaw by Chair Manning,
MOTION: Van Alphen/Clarke that following the first reading of School District No. 67
(Okanagan Skaha) Capital Project Amendment Bylaw No. 126654-02 in the total amount of $971,234, the Board of Education passes the bylaw.
CARRIED
MOTION: Van Alphen/Clarke that following the second reading of School District No.
9.2
67 (Okanagan Skaha) Capital Project Amendment Bylaw No. 126654-02 in the total amount of $971,234, the Board of Education passes the bylaw.
CARRIED
MOTION: Van Alphen/Clarke that following the third reading of School District No. 67
(Okanagan Skaha) Capital Project Amendment Bylaw No. 126654-02 in the total amount of $971,234, the Board of Education passes and adopts the bylaw.
CARRIED
Public Sector Executive Compensation Report
The secretary-treasurer reviewed that the Public Sector Employers Act requires ongoing reporting on compensation matters for executive and exempt employees. Boards of education are required to complete the Public Sector Executive Compensation Disclosure
Report for the fiscal year 2012-13 for the chief executive officer and the next four highest paid executive, where these positions are paid an annual base salary of $125,000 or more. It was also noted that these reports are published on the public sector website.
MOTION: St. Claire/Van Alphen that the Public Sector Executive compensation
Disclosure Report for the fiscal year ending June 30, 2013 be approved by the Board of Education and submitted to the Ministry of Education.
CARRIED
10.0 SUPERINTENDENT OF SCHOOLS
10.1 Enrolment
The superintendent of schools reported that enrolment as of September 6, 2013 showed
5,964 students in the district, slightly higher than the projected enrolment. Mr. Hyer noted that secondary enrolment, which is reported as FTE, will not be available until closer to the end of September. Additionally, there are 30 international students outside this count as well as 15 Korean students who are in the district for a three-month program.
In response to a question from Trustee St. Claire, information was provided and a discussion occurred.
“Working Together for Student Success”

School District No. 67 (Okanagan Skaha)
11.0 REPORT OF REPRESENTATIVES
Page 6
12.0 NEW AND UNFINISHED BUSINESS
13.0 INFORMATION ITEMS
13.1 BCSTA Provincial Council Meeting
Minutes of the Regular Board of Education Meeting – September 9, 2013
Trustee Van Alphen will attend the BCSTA Provincial Council Meeting to be held on
October 25 and 26, 2013 in Vancouver. The deadline for motions of an emergent nature, which now has a new submission format, is September 23, 2013.
13.2 BCSTA Thompson Okanagan Branch Meeting
The BCSTA Thompson Okanagan Branch meeting will be held on October 4 and 5, 2013 in Kamloops, hosted by School District No. 73 (Kamloops/ Thompson).
13.3 Date of Next Meeting
•
October 7, 2013, 6:30 p.m., Regular Meeting, School Board Office
14.0 TRUSTEE COMMENTS
14.1 Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and groups for outstanding examples of success as shown on the listing circulated with the agenda package. Congratulations were extended to the 57 recipients of the Dogwood
District Authority Award Scholarships for the 2012-13 school year.
14.2 Trustee Comments
Trustees provided general comments related to district activities including the success of the Parkway Breakfast Club, the quilt created and donated to the BC Children’s Hospital by Wiltse Elementary students, the RCMP traffic safety enforcement campaign at Carmi
Elementary, traffic awareness at Parkway Elementary, and the improvements in traffic flow and parking at Giant’s Head Elementary.
15.0 QUESTION PERIOD
Comments/questions from the media were related to the hiring of the director of business development and technology, summer maintenance projects, and number of students who were awarded scholarships.
16.0 ADJOURNMENT
MOTION: St. Claire/Clarke that the meeting be adjourned at 7:30 p.m.
CARRIED
____________________________________
Ginny Manning, Chairperson
____________________________________
Bonnie Roller Routley, Secretary-Treasurer
September 13, 2013
Ref: U:\SBO-ST-Data\DA\2013-2014\00100 - 00999 - Admin\00300-05 Minutes Open\2013-09-09 OP Minutes.docx
“Working Together for Student Success”