BOARD OF EDUCATION
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
MINUTES OF THE REGULAR BOARD OF EDUCATION MEETING
HELD ON MONDAY, FEBRUARY 4, 2013, AT 6:30 P.M.
AT THE SCHOOL BOARD OFFICE
MINUTES
IN ATTENDANCE Ginny Manning, Chair
Bruce Johnson, Vice Chair
Linda Beaven, Trustee
Shelley Clarke, Trustee
Walter Huebert, Trustee
Tracy St. Claire, Trustee
Linda Van Alphen, Trustee
Wendy Hyer, Superintendent of Schools
Ron Shongrunden, Secretary-Treasurer
Dave Burgoyne, Assistant Superintendent
Maureen Maywood, Director of Finance
Doug Gorcak, Director of Facilities
Don MacIntyre, Director of Instruction
Pam Butters, Director of Instruction
Danny Francisco, Manager of Information Technology
Daphne Adey, Executive Assistant
1.0
CALL TO ORDER
Chair Manning welcomed everyone to the meeting.
2.0
ADOPTION OF AGENDA
MOTION:
Johnson/Clarke that the agenda be approved.
CARRIED
3.0
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1
Chungbuk National University: Short-Term Program
Mr. Gwang Ok, a representative from the Chungbuk National University Program, and
students Jaeheok Choi and Sangyun Kim shared experiences and highlights of their
participation in the short-term Korean visit to the district and community. They indicated
they were impressed by the education system and the warm support received by the
schools and their host families. Highlights included skiing, tobogganing, cultural
differences, and Penticton hospitality. They indicated their desire for the program to
continue in the future. On behalf of the school district, Chair Manning presented gifts to
the representatives and thanked them for their presentation.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
3.2
Page 2
Minutes of Regular Board of Education Meeting – February 4, 2013
Cyberbullying and Sexual Exploitation Action Committee
Vice Principal Todd Manuel and Counsellor Michelle Glibbery of Penticton Secondary
School provided an overview of the Cyberbullying and Sexual Exploitation Action
Committee. The committee includes students, parents, educators, social agencies,
community partners, and others who are developing an action plan to equip those who
care for youth with the tools to deal with the challenges that arise from online
communications. An update on their efforts to promote the responsible use of social
media was provided which included education through a parent night, school assemblies,
peer-to-peer program, and involvement of community members. Mr. Manual added that
some students are creating their own videos to promote cyberbullying awareness.
Following a number of questions, appreciation was extended to Mr. Manual and Ms.
Glibbery for their efforts in establishing this committee.
4.0
RECEIVING OF DELEGATIONS AND GUESTS
5.0
APPROVAL OF PREVIOUS MINUTES
MOTION:
Huebert/St. Claire that the minutes of the regular board of education meeting held
on January 14, 2013 be approved.
CARRIED
6.0
REPORT FROM CLOSED MEETING
Chair Manning reviewed the following items which were discussed at the closed meeting held on
January 14, 2013:
•
•
•
•
•
•
7.0
Received correspondence related to bargaining;
Discussed a personnel matter;
Received information related to property;
Confirmed teaching and support staff changes;
Received information related to a provincial legal matter;
Received information regarding the election of officers at the BCPSEA annual general
meeting.
CORRESPONDENCE
7.1
Letter from Ministry of Education
A letter from the Minister of Education, Honorable Don McRae, regarding his response to
school districts with reference to the cooperative gains bargaining mandate and related
savings plan development process.
7.2
Copies of Letters to the Board regarding Cooperative Gains Mandate
The following school districts have sent letters to the Minister of Education regarding the
cooperative gains mandate since the board meeting held on January 14, 2013:
•
•
•
•
•
•
•
•
•
•
•
School District No. 92 (Nisga’a);
School District No. 62 (Sooke);
School District No. 33 (Chilliwack);
School District No. 72 (Campbell River);
School District No. 63 (Saanich);
School District No. 39 (Vancouver);
School District No. 81 (Fort Nelson);
School District No. 57 (Prince George);
School District No. 37 (Delta);
School District No. 48 (Squamish, Whistler & Pemberton);
School District No. 40 (New Westminster);
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
7.3
Page 3
Minutes of Regular Board of Education Meeting – February 4, 2013
Summary of Copies of Letters to the Board
Copies of the letters to the Board listed below are available in the trustee reading file:
•
•
•
•
School District No. 43 (Coquitlam) to the Minister of Education regarding the
recent 2012-13 recalculation of funding allocation announcement;
Metro Branch Board of Education regarding the date for the local school calendar
reporting deadline of March 31 be rescinded and that the former May 31 date be
reinstated;
School District No. 42 (Maple Ridge & Pitt Meadows) to the Minister of Education
regarding the recent 2012-13 recalculated funding allocation holdback;
School District No. 52 (Prince Rupert) to the Minister of Education regarding the
recent 2012-13 recalculated funding allocation holdback;
MOTION:
Van Alphen/St. Clare that the correspondence be received.
CARRIED
8.0
REPORT OF COMMITTEES
8.1
Finance and Management Committee
Trustee Van Alphen reported on the finance and management committee meeting held
on January 30, 2013:
a.
2012-13 Amended Budget
Director of Finance Maywood provided a copy of the draft Amended Annual Budget
for 2012-13 and indicated that there were no significant changes from the initial
budget other than allocations between accounts which would bring them more in
line with the actuals for the year. She indicated that budgets are on target for the
end of the year, but also reminded the board that we will still be going into a
structural deficit for 2013-14.
MOTION:
8.2
Van Alphen/St. Claire that the report of the finance and management
committee be received.
CARRIED
Education Committee
Trustee Beaven provided a report on the education committee meeting held on January
29, 2013:
a.
Early French Immersion (EFI) Update
Assistant Superintendent Burgoyne reported out on the work that has been
completed to date on Projected EFI Enrollments, Facility and Space Review, and
the Early French Immersion Committee:
Projected EFI Enrollments: Using the 10-year average of those students who
enroll in the Late French Immersion program, the results of a parent survey, and
the projected number of kindergarten students for the next two years, it is projected
that if there were an EFI program beginning in September 2014, there would be
approximately 18-20 students from Summerland and 45-50 students from
Penticton in kindergarten.
Facility and Space Review: Using the projected EFI enrollments and considering
space availability in our current schools, Mr. Burgoyne reported that should an EFI
program start in September 2014 with one kindergarten and one grade 1 class, by
the time the lead class was in grade 5 the district would need five classrooms to
accommodate the program. Should the program start with two kindergarten and
two grade 1 classes in the same school, 10 classrooms will be needed to
accommodate the program by the time the lead class is in grade 5.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 4
Minutes of Regular Board of Education Meeting – February 4, 2013
Mr. Burgoyne also provided a review of current availability of classroom space in all
SD67 schools. This review concluded that in Summerland there would need to be
at least two (2) additional classroom spaces at either Giant’s Head or Trout Creek
Elementary if they had an EFI program of one division per grade at either school.
Within the Penticton city boundary, if there were an EFI program of two divisions
per grade, the district would require three or four additional classroom spaces at
the two schools that could potentially have the most available space – Carmi and
Wiltse Elementary.
These are simply projections of numbers and available space, and at this time are
not considered to be locations for an EFI program, as the Board will be deciding in
May whether to proceed with a planning year for EFI beginning in September 2014.
EFI Committee: Committee members include representation from CUPE, District
Parent Advisory Council, Okanagan Skaha Teachers’ Union, Canadian Parents for
French and the Okanagan Skaha Principals & Vice Principals Association. The
committee has met once, with the next meeting scheduled for February 6, 2013.
The committee has reviewed the feasibility study that the Board received last fall
and has commenced work on addressing the questions posed in that report.
MOTION:
9.0
Beaven/St. Claire that the report of the education committee be received.
CARRIED
REPORT OF SECRETARY-TREASURER
9.1
Financial Report
The director of finance reviewed the financial report to January 31, 2013 which was
provided in the agenda package. It was noted that funds are approximately 50%
expended, which is in line for half way through the school year.
9.2
2012-13 Amended Annual Budget Bylaw
Following a review of the wording of the 2012-13 Amended Annual Budget Bylaw by
Chair Manning,
9.3
MOTION:
Huebert/Johnson that following first reading of School District No. 67
(Okanagan Skaha) Amended Annual Budget Bylaw for the fiscal year
2012-13 in the amount of $65,124,739, the Board of Education of School
District No. 67 (Okanagan Skaha) passes the bylaw.
CARRIED
MOTION:
Huebert/Johnson that following second reading of School District No. 67
(Okanagan Skaha) Amended Annual Budget Bylaw for the fiscal year
2012-13 in the amount of $65,124,739, the Board of Education of School
District No. 67 (Okanagan Skaha) passes the bylaw.
CARRIED
MOTION:
Huebert/Johnson that following third reading of School District No. 67
(Okanagan Skaha) Amended Annual Budget Bylaw for the fiscal year
2012-13 in the amount of $65,124,739, the Board of Education of School
District No. 67 (Okanagan Skaha) passes and adopts the bylaw.
CARRIED
Ministry Funding Recalculation
As a follow-up to discussions at the last board meeting, the secretary-treasurer advised a
letter from SD67 had been forwarded to the Minister of Education, Honorable Don
McRae, expressing displeasure in the Ministry for changing the process for the allocation
of holdback funds. Mr. Shongrunden added that typically the district would receive an
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 5
Minutes of Regular Board of Education Meeting – February 4, 2013
allocation from the holdback funds after distribution of the February and May enrolment
counts funding; however, the district does not budget for these funds. In the letter, the
Board requested that all remaining holdback funds be distributed according to what was
expected for the 2012-13 budget year and that any additional Ministry cost pressures be
funded by other means.
10.0
SUPERINTENDENT OF SCHOOLS
10.1
Science Fair 2013
Schools in SD67 will be presenting their projects in the District Science Fair on March 4
and 5, 2013. The Science Fair, sponsored jointly by SD67 and the Kiwanis Clubs of
Penticton and Summerland, features original science projects by local students, including
those in the independent schools, from grades 6 and up. This year, entries are limited to
90 projects with approximately 30 proceeding to the Regional Science Fair to be held at
the Pacific Agricultural Research Centre, in Summerland, on April 11 and 12.
The public is invited to attend the awards presentation on Monday evening, March 4, at
approximately 7:00 p.m., at Summerland Middle School. Exhibits may also be viewed by
the public on Tuesday, March 5, from 9:00 a.m. to noon.
Community sponsors to date include the Kiwanis Club of Penticton, Kiwanis Club of
Summerland, Penticton Foundry Ltd., and Greyback Construction Ltd.
10.2
Okanagan Valley Concert Band Festival
Approximately 25 middle and secondary school concert bands from throughout the
Pacific Northwest will perform on March 7 and 8 at the Penticton Trade & Convention
Centre every half-hour from 8:00 a.m. to 4:00 p.m. on March 7, and from 9:00 a.m. to
1:30 p.m. on March 8. The Concert Band Festival will also feature performances by the
Kwantlen Polytechnic University Wind Ensemble under the direction of Wayne Jeffery on
Thursday, March 7, at 6:30 and 8:00 p.m.
This year, the festival will introduce the first Okanagan Concert Band Festival Mass Band
on Thursday, March 7, at 12:00 noon. Led by the Penticton Senior Concert Band
(Princess Margaret and Penticton Secondary combined bands), bands are welcomed to
join in on the Yamaha festival piece “Band-o-Rama” by Sandy Feldstein and Larry Clark.
This piece has multi-grade parts and is designed to be performed with a combination of
younger and more experienced groups at the same time.
10.3
10.4
Field Trips
Pursuant to district policy, Director of Instruction MacIntyre reviewed two field trip
requests.
MOTION:
Van Alphen/Clarke that the field trip request for May 9 to 12, 2013 for three
students from Penticton Secondary School to compete in the grand prix
track and field competition in Toronto be given approval in principle.
CARRIED
MOTION:
Beaven/Johnson that the field trip request for March 16 to April 6, 2013 for
22 senior students from Princess Margaret Secondary, Penticton
Secondary, and Summerland Secondary to travel to and participate in a
humanitarian trip to Arusha, Tanzania, be given final approval.
Enrolment
The superintendent of schools reported that enrolment as of January 31, 2013 showed
6,106 students, an increase of 12 from the previous month.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 6
10.5
2013-14 School Calendar
Assistant Superintendent Burgoyne advised that under new requirements for the 2013-14
school calendar, a draft calendar is required to be provided to the public at least one
month prior to sending to the Ministry by the March 31 deadline. Consultations have
been held with the district’s three partner groups.
10.6
Late French Immersion
Director of Instruction MacIntyre reported on the French immersion registration process
and numbers for 2013-14, the registration deadline of which was Friday, February 1,
2013 (4:00 p.m.). As of the deadline, 96 students had registered for the Penticton
program and 43 have registered for the Summerland program. Based on those numbers
and the experience of other years with attrition and students declining to attend, it was
recommended that three divisions be offered at KVR Middle and one division at
Summerland Middle School. Mr. MacIntyre reviewed that the random selection process
to provide the order of placing will be conducted separately for both schools and will be
overseen by the Canadian Parents for French. Students from outside the district will be
the last to be considered.
MOTION:
St. Claire/Johnson that three divisions of Late French Immersion be offered
at KVR Middle School and one division be offered at Summerland Middle
School for the 2013-14 school year.
CARRIED
11.0
REPORT OF REPRESENTATIVES
12.0
NEW AND UNFINISHED BUSINESS
13.0
INFORMATION ITEMS
13.1
BCSTA Provincial Council Meeting
Trustee Clarke will attend the BCSTA provincial council meeting to be held on February
22 and 23, 2013 in Vancouver. Five resolutions will be discussed and Trustee Clarke
requested that trustee comments be directed to her prior to the meeting.
13.2
BCSTA Thompson Okanagan Branch Meeting
The BCSTA Thompson Okanagan Branch meeting will be held on March 1 and 2, 2013
in West Kelowna.
13.3
BCSTA Annual General Meeting
The deadline for submission of motions for the BCSTA annual general meeting to be held
April 25 to 28, 2013 in Kelowna is as follows:
•
•
13.4
14.0
Minutes of Regular Board of Education Meeting – February 4, 2013
Extraordinary motions – February 14, 2013
Substantive motions – February 22, 2013
Date of Next Meeting
• March 11, 2013, 6:30 p.m., Regular Meeting, School Board Office
TRUSTEE COMMENTS
14.1
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and
groups for outstanding examples of success as shown on the listing circulated with the
agenda package.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 7
Minutes of Regular Board of Education Meeting – February 4, 2013
14.2
Recognition of Student Artwork
Congratulations were extended to the students from Summerland Middle School and
ConnectED – Home Learners for their artwork currently on display at the school board
office.
14.3
Trustee Comments
Trustees provided general comments related to district activities including the Parkway
team presenting their concerns regarding traffic to the City of Penticton transportation
committee; the announcement of the 2016 BC Winter Games coming to Penticton; the
expansion of the international program; continued work on the development of the
aboriginal enhancement agreement; the opening of “Hairspray” at Summerland
Secondary; and the recognition of students at Penticton Secondary School.
15.0
QUESTION PERIOD
DPAC Chair Derek Hurst encouraged everyone to attend the Penticton Vees hockey game on
Friday, February 8, with proceeds going to the SD67 breakfast program. There were no
questions from the media.
16.0
ADJOURNMENT
MOTION:
St. Clair/Clarke that the meeting be adjourned at 8:02 p.m.
CARRIED
____________________
Chairperson
____________________
Secretary-Treasurer
February 14, 2013
Ref: U:\SBO-ST-Data\DA\2012-2013\00100 - 00999 Admin\00300-05 Minutes Open\2013-02-04 OP Minutes.docx
“Working Together for Student Success”