BOARD OF SCHOOL TRUSTEES
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
MINUTES OF THE REGULAR SCHOOL BOARD MEETING
HELD ON MONDAY, OCTOBER 3, 2005, AT 7:30 P.M.
SCHOOL BOARD OFFICE
MINUTES
IN ATTENDANCE
C. Denesiuk, Chair
D. E. Jamieson, Vice Chair
K. Lindstrom, Trustee
L. Little, Trustee
G. Manning, Trustee
D. Shunter, Trustee
L. Van Alphen, Trustee
G. Doi, Superintendent of Schools
F. Regehr, Secretary-Treasurer
D. Stigant, Assistant Superintendent
J. Hickling, Director of Maintenance
G. Schafer, Director of Instruction
D. Burgoyne, District Principal
L. Hauptman, District Principal
D. Adey, Executive Secretary
J. Olfert, Principal, Skaha Lake Middle School
1.0
CALL TO ORDER
Chairman Denesiuk welcomed district staff, guests, and representatives of the media to the
meeting.
2.0
ADOPTION OF AGENDA
MOTION:
Little/Manning that the agenda and addendum be approved.
CARRIED
3.0
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
DPAC Chair DeeDee Kolodychuk and Past Chair Dawn Renaud presented a video of Club Ed,
the conference held for the parents of the district on October 16, 2004. The video was prepared
by a former student, Braden Dean. The intent of Club Ed was to get more parents involved with
their children’s education and provide useful information and ideas in an enjoyable and fun-filled
conference. It is intended that the conference be held every three years.
Following a number of questions, trustees thanked the parents for their presentation and
extended congratulations on a successful conference.
“Working Together for Student Success”
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School District No. 67 (Okanagan Skaha)
Page 2
Minutes of the Regular School Board Meeting – October 3, 2005
4.0
RECEIVING OF DELEGATIONS AND GUESTS
5.0
APPROVAL OF PREVIOUS MINUTES
MOTION:
Jamieson/Van Alphen that the minutes of the regular meeting held on September
12, 2005 be approved.
CARRIED
6.0
REPORT FROM CLOSED MEETING
The secretary-treasurer reported on the closed meeting held on September 12, 2005:
1.
2.
3.
4.
5.
6.
7.0
Received a report from the finance and management committee;
Approved teaching, excluded, and CUPE staff changes;
Received information regarding CUPE bargaining;
Received information related to a property matter;
Approved a request for a teacher leave; and
Received information related to a personnel matter.
CORRESPONDENCE
7.1
Letter from S. S. Sicamous Restoration Society
A letter from the S. S. Sicamous Restoration Society requesting assistance with a
Christmas Carol production for a two-week period in December.
7.2
Copy of Letter to Minister of Education
A copy of a letter forwarded by School District No. 47 (Powell River) to the Minister of
Education expressing their concerns regarding a general nationwide permissiveness
concerning marijuana and requesting the Minister to become an active participant in the
prevention of use among young people and debate on behalf of the students of this
province.
7.3
Copy of Letter to British Columbia Public School Employers Assoc.
A copy of a letter forwarded by School District No. 42 (Maple Ridge – Pitt Meadows)
regarding the Court of Appeals’ decision dismissing BCPSEA’s appeal against the
decision of arbitrator Don Munroe and urging BCPSEA to appeal the decision of the
Appeal Court.
7.4
Letter from Citizen
A letter from Barb Burke suggesting that the board should support the teachers in the
issues they are raising.
7.5
Copy of Letter to Minister of Education
A copy of a letter forwarded by School District No. 39 (Vancouver) to the Minister of
Education commending the provincial government for meeting with BCPSEA and the
BCTF and for appointing a fact finder to try to resolve the bargaining dispute between
these two parties.
MOTION:
8.0
Shunter/Lindstrom that the correspondence be received and the letter from
the S.S. Sicamous Restoration Society be forwarded to all schools.
CARRIED
REPORT OF COMMITTEES
8.1
Education Committee
Trustee Manning reported on the education committee meeting held on September 27,
2005:
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School District No. 67 (Okanagan Skaha)
Page 3
Minutes of the Regular School Board Meeting – October 3, 2005
a.
Leadership Development
Superintendent Gary Doi outlined the need for and the importance of continuing to
support and nurture teacher leaders in the district. This is critical to the district’s
long term vision of ‘improving achievement of all learners’. This vision requires that
teachers be engaged and provide leadership at all levels of the system. Mr. Doi
also expressed the need and desire for more teacher leadership development
opportunities at the regional and provincial level and has communicated that to the
BC Leadership Development Council.
b.
Ministry Community Consultation
District Principal Lynn Hauptman presented information on the Ministry consultation
meeting scheduled for Monday, November 7, 2005 at the Riverside Conference
Centre. There will be three meetings on that day: 11:00 a.m. to 12:00 noon for
SD67 administrators; 12:15 to 1:45 p.m. for an Admin Focus Group; and from 2:00
to 4:00 p.m. for a Community Focus Group.
The Ministry of Education is conducting community consultation meetings in every
school district in the province. The purpose is to hear the views of individuals in
the system regarding the manner in which the Ministry’s expanded mandate
(literacy, early learning, health promoting schools and community libraries) can be
integrated into the achievement agenda. The committee identified a list of
community representatives to be invited to the community focus meeting.
c.
Partners’ Meeting
Superintendent Gary Doi informed the education committee that the October 11th
partners’ meeting will be cancelled due to the anticipated teachers’ job action.
d.
Jump Start Program
District Principal Dave Burgoyne provided information on a new initiative called The
Canadian Tire Jump Start which is designed to ‘deliver assistance to give all kids a
sporting chance.’ Mr. Burgoyne will serve on the regional committee representing
SD67. The committee will be responsible for identifying children in financial need
looking to participate in sports and recreational activities.
MOTION:
8.2
Finance and Management Committee
Trustee Little reported on the finance and management committee meeting held on
September 28, 2005:
a.
Flu Shots
The secretary-treasurer advised that as in previous years flu shots, paid for by the
district, are being arranged for November.
b.
BCTF Job Action
The assistant superintendent briefly reviewed the start of job action.
MOTION:
8.3
Manning/Van Alphen that the report of the education committee be
received.
CARRIED
Little/Van Alphen that the report of the finance and management committee
be received.
CARRIED
Buildings, Grounds, Safety and Transportation Committee
Trustee Jamieson reported on the buildings, grounds, safety and transportation
committee meeting held on September 28, 2005:
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School District No. 67 (Okanagan Skaha)
a.
Page 4
2006-07 Capital Building Program
The secretary-treasurer distributed and reviewed information prepared for the
2006-07 capital plan. An enrolment forecast for each school until 2014 showed an
annual decline at secondary and both kindergarten and elementary enrolment
showed initial decline followed by some growth within the next four to six years.
The capital review considered long-term needs for an elementary site in
Summerland, upgrades required at Summerland Secondary, and rationale to adjust
the school boundary between Trout Creek and Giant’s Head Elementary schools.
Following discussion, committee members agreed the capital building program
should be submitted without any project requests.
MOTION:
Jamieson/Little that the Five-Year Capital Plan be approved as outlined on
the attached summary.
CARRIED
b.
Maintenance Work Order System
Director of Maintenance John Hickling distributed two documents printed from the
district’s work order system. The system was installed last spring and establishes
a process for staff at each site to submit a maintenance work order request by
computer which is reviewed electronically by the site administrator and forwarded
to either the director of maintenance or for technology to the assistant secretarytreasurer. The system assists with the tracking, planning, and costing of the work.
An example entry screen and a vandalism report were reviewed. More work is
required to improve the system’s effectiveness and the committee requested an
update in six months.
c.
Proposed Development in Summerland
The secretary-treasurer reviewed a letter prepared regarding the golf course
proposal in Summerland.
d.
Horticulture Review of District Trees
The director of maintenance reviewed the consulting services our district receives
from a horticulturalist. Recently, the trees at Penticton Secondary were examined
and it was determined one of the maple trees on Main Street required removal.
e.
Transportation Update
Assistant Secretary-Treasurer Ron Shongrunden reviewed startup issues with bus
transportation. The discussion included:
•
•
•
MOTION:
8.4
Minutes of the Regular School Board Meeting – October 3, 2005
Increased ridership on the Twin Lakes buses has required that secondary
students previously allowed to ride the later of two buses must now ride the
early bus;
A new pick up location required to provide for a new student on the Twin
Lake route will add to the bus mileage;
Limited room on the buses on East Side Road requires elementary and
secondary students to take different buses. An alternative arrangement
has been offered to one family required to drive to both buses which travel
at different times.
Jamieson/Lindstrom that the report of the buildings, grounds, safety, and
transportation committee be received.
CARRIED
Policy Committee
Trustee Lindstrom reported on the policy committee meeting held on September 28,
2005:
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School District No. 67 (Okanagan Skaha)
a.
Page 5
Minutes of the Regular School Board Meeting – October 3, 2005
Policy No. 450 – Student Records
The secretary-treasurer reviewed the draft revised policy. One of the goals with
this policy is to better clarify student records retention procedures and bring them in
line with School Act requirements. It was also noted the existing policy contains
significant documentation of management practices required to maintain the
permanent student record cards and files. Although not recommended to be
included as part of the student records policy, these practices are being reviewed
for amendments to current requirements and maintained as a district practice
document.
Mr. Lindstrom added that following the June 13, 2005 board meeting, the draft
Policy No. 450 was distributed for partner feedback and none was received.
Following discussion,
MOTION:
b.
Lindstrom/Shunter that Policy No. 450 – Student Records be approved as
circulated.
CARRIED
Policy No. 760 – Disposal of Property
The draft new Policy No. 760 was received at the June 13, 2005 board meeting
and circulated to partner groups for feedback. None was received. The draft was
modified by the secretary-treasurer to clarify the practice of granting a right of way
or easement when such a right of way is not believed to reduce a property’s value.
The secretary-treasurer confirmed the drafting of Policy No. 760 complies with the
requirement of a board to have such a policy and complies with Ministerial Order
No. 16/03. Following discussion,
MOTION:
c.
Lindstrom/Van Alphen that Policy No. 760 – Disposal of Property be
approved.
CARRIED
New Policy – Video Surveillance
The secretary-treasurer reviewed a draft policy which would establish procedures
that allow and provide controls for video surveillance. Many districts in the
province have a video surveillance policy and the proposed draft is modeled from
others. At the June 8, 2005 committee meeting, the committee requested that
before bringing forward a draft policy that a consultation be completed. The
secretary-treasurer reported on a review of a surveillance policy with OSTU,
CUPE, and DPAC. The draft policy provided for:
•
•
•
•
•
Rationale related to improved safety and security of property;
Review required prior to installation of surveillance;
Responsibility to notify and place signage prior to surveillance;
Limitations regarding access to video records and timelines to erase
records;
Responsibilities regarding security of video storage.
The committee discussed examples of possible surveillance including areas of
repeated vandalism or theft and also reviewed the district’s responsibilities to
comply with the policy requirements. Following discussion,
MOTION:
Lindstrom/Little that draft Policy No. 725 – Video Surveillance be approved
in principle and circulated to partner groups for 30 days for any
suggestions for changes.
CARRIED
MOTION:
Lindstrom/Little that the report of the policy committee be received.
CARRIED
“Working Together for Student Success”
www.sd67.bc.ca
School District No. 67 (Okanagan Skaha)
9.0
Page 6
Minutes of the Regular School Board Meeting – October 3, 2005
REPORT OF SECRETARY-TREASURER
9.1
Penticton Secondary School Reconstruction Committee
The secretary-treasurer reported that at the Penticton Secondary School reconstruction
committee meeting held on September 29, 2005, the architects presented the current
status of design drawings for the project using computerized 3-D modeling software. The
plans and layouts are similar to those previously viewed and reflected feedback on
cabinetry and millwork designs received from teachers in subject areas following their
meeting with the architects. Mr. Regehr added the drawings will be forwarded to costing
consultants later this week and it is expected that a new costing calculation will take three
weeks. It was noted that although funding approval has not yet been received, we have
not received anything to indicate it might not arrive.
9.2
Financial Report
The secretary-treasurer reviewed the financial report to September 30, 2005 provided in
the agenda package noting that this is the first report for the 2005-06 fiscal year and that
the expenditures shown are appropriate for this time of the year.
MOTION:
Lindstrom/Jamieson that the financial report be received.
CARRIED
10.0
9.3
Planning and Goal Review Session
It was noted that due to the pending job action, the planning and goal review session
scheduled for October 11 has been cancelled.
9.4
Trustee Elections
The secretary-treasurer advised the nomination period for trustee election to be held on
November 19, 2005 runs from October 4 to 14, 2005. Nomination papers for the four
trustees to be elected within the boundaries of the city of Penticton, for the two trustees to
be elected in the Summerland area, and for the one trustee to be elected for the rural
area can be picked up at Penticton city hall, Summerland municipal hall, and the school
board office respectively.
REPORT OF SUPERINTENDENT OF SCHOOLS
10.1
10.2
Student Achievement
a.
District Workgroups (Literacy, Numeracy and Social Responsibility)
b.
District Progress Report (Accountability Contract)
Communication and Access
a.
Field Trips
The superintendent of schools reviewed a listing of field trip requests circulated
with the agenda package, two of which had been approved by the superintendent.
MOTION:
Little/Shunter that the following field trip request be approved:
•
MOTION:
December 26, 2005 to January 2, 2006, for 11 senior girls
basketball team members to travel to San Diego and Anaheim,
California, to compete in basketball tournaments.
CARRIED
Van Alphen/Jamieson that the following field trip request be
approved in principle:
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School District No. 67 (Okanagan Skaha)
Page 7
•
b.
10.3
Minutes of the Regular School Board Meeting – October 3, 2005
December 26 to 31, 2005, for 24 students from Summerland
Secondary School to compete in an exhibition basketball
tournament in Ketchikan, Alaska.
CARRIED
Satisfaction Survey Results
Through a PowerPoint presentation, the superintendent shared some of the
findings of the recent satisfaction survey results from SD67’s students, staff and
parents. This report as well as a number of other reports can be viewed on the
Ministry of Education’s website at http://www.bced.gov.bc.ca/reportfinder/
publicschools.php.
Other Items
a. Enrolment
The assistant superintendent reviewed enrolment as of September 30, 2005, which
shows enrolment at 7,291 students, down approximately 150 students from last year.
It was noted that kindergarten enrolment is 3% smaller this year than last year and
that other grades are higher than projected. All schools have been staffed within the
budgeted staffing allocation.
District Principal Dave Burgoyne reviewed the following average class sizes in SD67:
Sept. 30 Actual
School Act Regulation
Maximum Average
K
16.5
19
Grade
1-3
20.50
21
4-5
25.97
6-8
25.33
9-12
25.21
30
30
30
Mr. Burgoyne added the district has met all legislated obligations regarding class size
and has lowered class sizes at all grade levels this year. The average class size in
grades 4 to 12 in the Okanagan Skaha school district on September 30, 2005 was
25.28 pupils per class.
MOTION:
Lindstrom/Little that the enrolment report be confirmed.
CARRIED
11.0
REPORT OF REPRESENTATIVES
12.0
NEW AND UNFINISHED BUSINESS
13.0
INFORMATION ITEMS
13.1
BCSTA Okanagan Branch Meeting
The BCSTA Okanagan Branch meeting will be held on October 14 and 15, 2005 in
Penticton.
13.2
BCSTA Provincial Council Meeting
The BCSTA Provincial Council meeting will be held on October 21 and 22, 2005 in
Vancouver.
13.3
Date of Next Meeting
• November 14, 2005, Regular Meeting, School Board Office
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School District No. 67 (Okanagan Skaha)
14.0
Minutes of the Regular School Board Meeting – October 3, 2005
TRUSTEE COMMENTS
14.1
Trustee Comments
Trustees provided general comments related to district activities noting eighty judges are
required for the October 22 regional debate being hosted by Penticton Secondary School
and the recent grand opening of the metal shop was held at Summerland Secondary
School.
14.2
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and
groups for outstanding examples of success as shown on the recognition sheet included
with the agenda package.
14.3
Recognition of Student Artwork
Students from Wiltse Elementary School were recognized for their artwork currently on
display at the school board office:
•
•
•
•
•
•
•
15.0
Page 8
Kary Cozens, Grade 4
Cole Depner, Grade 4
Lindsay Hack, Grade 4
Liam Kircher, Grade 4
Brittany Monteith, Grade 4
Zarina Randhawa, Grade 4
Brenda Mann, Grade 5
ADJOURNMENT
MOTION:
Manning/Shunter that the meeting be adjourned at 8:45 p.m.
CARRIED
16.0
QUESTION PERIOD
____________________
Chairperson
____________________
Secretary-Treasurer
October 13, 2005
Ref: U:\SBO-ST-Data\DA\2005-2006\00100 - 00999 Admin\00300-05 Minutes Open\051003 OP.doc
“Working Together for Student Success”
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