BOARD OF SCHOOL TRUSTEES
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
MINUTES OF THE REGULAR SCHOOL BOARD MEETING
HELD ON MONDAY, JUNE 13, 2005, AT 7:30 P.M.
SCHOOL BOARD OFFICE
MINUTES
IN ATTENDANCE
C. Denesiuk, Chair
D. E. Jamieson, Vice Chair
K. Lindstrom, Trustee
L. Little, Trustee
G. Manning, Trustee
D. Shunter, Trustee
L. Van Alphen, Trustee
G. Doi, Superintendent of Schools
F. Regehr, Secretary-Treasurer
R. Shongrunden, Assistant Secretary-Treasurer
G. Schafer, Director of Instruction
J. Hickling, Director of Maintenance
D. Adey, Executive Secretary
1.0
CALL TO ORDER
Chairman Denesiuk welcomed district staff, guests, and representatives of the media.
2.0
ADOPTION OF AGENDA
MOTION:
Little/Shunter that the agenda and addendum be approved.
CARRIED
3.0
RECEIVING OF DELEGATIONS AND GUESTS
3.1
Community Recognition
The Board of School Trustees recognized and thanked several service organizations and
businesses for their contributions to the school district:
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Prudence Mahrer, representing Red Rooster Winery, for the second year of
financial contributions to the fine arts program and sponsorship of the Duck’s
Unlimited Program;
Barry Newcombe, Royal Canadian Legion, Summerland Branch, for their
donation to the Reading Fitness Program;
Jayson Mathers and Doug Pryde, Kinsmen Club of Summerland, for a donation
of $500 to support the breakfast program;
Allan Kerr, President, Okanagan Hockey School, for a donation of $2,500 to
Queen’s Park Elementary School; and
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Minutes of Regular School Board Meeting – June 13, 2005
John Tamblyn and Robert Bers, Kiwanis Club of Summerland, for sponsoring the
Read to Me program, pancake breakfast for students involved in Shakespeare
Festival, and K Kids medallions for Grade 5 grads.
Although not in attendance, the following groups were also recognized:
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4.0
Jim Baine, Brain Injury Society, for their donation of bike helmets to Queen’s
Park Elementary;
Brent Jamieson, General Motors Acceptance Corporation, for sponsoring a
literacy assembly; and
Peter Armstrong, Kiwanis Club of Penticton, for their support for the Arts and
Science in Harmony and Books for Breakfast Program.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
4.1
Canada-Wide Science Fair Awards
School District No. 67 students and teachers Shirlene Peters (Regional Chair), Ken
Ireson, Raja Gupta and Ellen Woodd participated in the Canada-Wide Science Fair held
May 14 to 22, 2005 in Vancouver. Mr. Ireson and Mr. Gupta were involved in media
events and presented a short video clip of the fair. Students Adam Jones and Nicholas
Randall, regional winners and Canada-wide Science Fair participants, displayed their
backdrops entitled “Flying Faster Further” and “Trebuchet Physics” and provided
highlights of their participation at the fair. On behalf of the Regional Science Fair, Mr.
Gupta presented the school district with a certificate of appreciation for support of the
regional fair.
Following a number of questions, Chairman Denesiuk extended congratulations to the
students and appreciation to teachers for providing students with the opportunity to
participate in the science fairs.
4.2
Performance-Based Schools
School District 67 schools (Giant’s Head, Kaleden, Parkway, and Queen’s Park
Elementary schools and the Home Learners’ Program) belong to the Okanagan-Mainline
Network of Performance-Based Schools. This network was formed four years ago as a
sharing network for teachers to share assessment tools created by teachers for teachers.
Principal Sharon Sola provided an overview of the purpose for and opportunities provided
by the network.
5.0
APPROVAL OF PREVIOUS MINUTES
MOTION:
Lindstrom/Little that the minutes of the regular meeting held on May 9, 2005 be
approved.
CARRIED
6.0
REPORT FROM CLOSED MEETING
The secretary-treasurer reported on the closed meeting held on May 9, 2005:
1.
2.
3.
4.
5.
5.
6.
7.
Received reports from the finance and management committee;
(Declaring a possible conflict of interest, Trustee Little left both the committee meeting and
the closed meeting for discussion of one topic.)
Received a report from the buildings, grounds, safety and transportation committee;
Approved teaching, excluded, and CUPE staff changes;
Received information related to the long service recognition/retirement dinner;
Approved a vice principal appointment;
Received information related to student suspensions;
Approved requests for teacher leaves;
Received information regarding a personnel matter.
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7.0
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Minutes of Regular School Board Meeting – June 13, 2005
CORRESPONDENCE
7.1
Letter from BC Educational Leadership Council
A letter from the BC Educational Leadership Council introducing the newly registered
society created for the purpose of improving student achievement.
7.2
Copy of Letter to Board of Directors, BCSTA
A copy of a letter forwarded by School District No. 71 (Comox Valley) to the Board of
Directors, BC School Trustees Association, supporting the district review process as a
means of improving student achievement and suggesting that participation on district
review teams would provide excellent professional development for trustees and would
further strengthen relationships with partners provincially.
7.3
Copy of Letter to Minister of Education
A copy of a letter forwarded by School District No. 39 (Vancouver) to the Minister of
Education regarding their 2005-06 budget.
7.4
Copy of Letter to Member of Parliament
A copy of a letter forwarded by School District No. 42 (Maple Ridge – Pitt Meadows) to
their Member of Parliament regarding proposed changes to Federal Copyright Law and
its resulting impact on students.
7.5
Copy of Letter to Member of Parliament
A copy of a letter forwarded by School District No. 43 (Coquitlam) to their Member of
Parliament expressing their board’s concerns regarding the proposed changes to the
Federal Copyright Law.
7.6
Letter from Canada-Wide Science Fair
A letter of appreciation from the 2005 Canada-Wide Science Fair thanking the district for
release time.
MOTION:
Shunter/Van Alphen that the correspondence be received.
CARRIED
8.0
REPORT OF COMMITTEES
8.1
Buildings, Grounds, Safety and Transportation Committee
Trustee Jamieson reported on the buildings, grounds, safety and transportation
committee meeting held on June 1, 2005:
a.
Building Envelope Program
Director of Maintenance John Hickling reviewed the Ministry funded building
envelope program and advised 17 schools in our district are under review.
Funding may be provided if repairs exceed $25,000 at each school. A report will
be provided following an inspection of the schools.
b.
Transportation
The assistant secretary-treasurer reviewed two bussing issues:
1.
Students from Lakeview Highlands/Skaha Estates were previously moved
from the Carmi to Wiltse attendance areas. Bus services are provided to
Wiltse and parents were advised as only guaranteed to Carmi for one year.
It was recommended and the committee supported the transportation to
Carmi end after June 30, 2005.
2.
Students for residences west of the airport have been transported to Carmi
although they are officially in the Parkway attendance area.
Mr.
Shongrunden recommended and the committee supported that
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Page 4
Minutes of Regular School Board Meeting – June 13, 2005
transportation to Parkway be provided starting September 2005 and that
families receiving transportation to Carmi be advised this service may only be
provided for one more year.
MOTION:
8.2
Jamieson/Lindstrom that the report of the buildings, grounds, safety and
transportation committee be received.
CARRIED
Education Committee
Trustee Manning reported on the education committee meetings held on June 1 and 7,
2005:
June 1, 2005
a.
LINK Funding
Assistant Superintendent Dave Stigant introduced a proposal to amend the LINK
funded programs for 2005-06 to include access to family therapy and counselling
for elementary schools and to end the elementary family enhancement program as
it currently operates. Staff outlined the background to the recommendation.
MOTION:
b.
Manning/Shunter that the Board support: (1) the funding of the
family therapy service, (2) appropriate notice to the current
contractor, and (3) the public call for expressions of interest for this
family therapy/counselling service.
CARRIED
Masters Research Proposal
Teacher Brad Russill, Summerland Secondary School, requested permission to
administer a survey to investigate the articulation between middle and high
schools, and create a transition model between Summerland Middle and
Summerland Secondary schools.
MOTION:
Manning/Van Alphen that the Board approve in principle the Masters
degree proposal of Brad Russill subject to his receiving approval
from the University of Victoria’s Ethics on Human Research
Committee.
CARRIED
June 7, 2005
a.
Child, Youth and Mental Health Proposal and Community LINK
Acting Team Leader of Child, Youth and Mental Health Steve Morgan outlined a
proposal which would provide an additional 0.5 FTE clinician who would work in the
Summerland area for 2005-06. This would allow the current school-based mental
health worker (1.0 FTE) to focus on the Penticton zone. The cost of the additional
0.5 FTE would be shared with the school district’s Community LINK budget.
MOTION:
b.
Manning/Little that the Board approve the use of the Community
LINK budget to cost share the additional 0.5 FTE mental health
worker.
CARRIED
Accelerated Credit Enrolment in Industry Training (ACE IT)
Assistant Superintendent Dave Stigant provided an overview of SD67’s
participation and partnership with Okanagan University College on the new ACE IT
program. ACE IT is an industry training program for high school students.
Through an ACE IT program, you can take courses that will give you credit towards
both high school graduation and towards completion of an apprenticeship or
Industry Training Program.
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c.
Page 5
Big Brothers, Big Sisters
Director of Instruction Garth Schafer provided some feedback to the in-school
mentoring program pilot project involving Giant’s Head Elementary’s partnership
with Big Brothers, Big Sisters.
MOTION:
MOTION:
8.3
Manning/Van Alphen that the Board grant permission for Giant’s
Head Elementary School to continue with the partnership and for
other schools (if they so desire) to participate in the in-school
mentoring program.
CARRIED
Manning/Shunter that the reports of the education committee be received.
CARRIED
Finance and Management Committee
Trustee Little reported on the finance and management committee meeting held on June
8, 2005:
a.
Annual Budget Report
The Ministry of Education requested that each district prepare a report regarding
how the Ministry priority areas have been addressed in the 2005-06 budget. The
secretary-treasurer reviewed a report prepared for this purpose and committee
members supported it being submitted. Following discussion,
MOTION:
Little/Jamieson that the 2005-06 budget report be approved for
submission with the district’s budget.
CARRIED
b.
Student Activity Fee Increase
Assistant Superintendent Dave Stigant reviewed a program for middle schools to
develop a GO program which includes a student planner. The committee agreed
to support a $1 student fee increase for all middle school students as planned for
when the program was adopted a year ago.
c.
LINK Funds
Mr. Stigant reviewed a spreadsheet which detailed the changes in the LINK
expenditures.
In particular, the approximate $51,000 available for future
expenditure is now $14,601 after providing for a cost increase, family therapy and
mental health services as recommended by the education committee. Following
discussion, the committee agreed to resolve how the remaining LINK funds will be
spent at a later date.
MOTION:
8.4
Minutes of Regular School Board Meeting – June 13, 2005
Little/Lindstrom that the report of the finance and management committee
be received.
CARRIED
Policy Committee
Trustee Lindstrom reported regarding the policy committee meeting held on June 8,
2005:
a.
Policy #450 – Student Records
The secretary-treasurer reviewed the drafting of a number of changes to Policy
450. Changes from existing policy included:
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Clarification that student records are comprised of a Permanent Student
Record (PSR) and a Student File;
Student Files are to be kept through age 22;
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Minutes of Regular School Board Meeting – June 13, 2005
Much of the existing policy regulations is not included in this draft and will be
reviewed in the consultation process for inclusion as appropriate.
Following discussion,
MOTION:
b.
Lindstrom/Little that revised Policy No. 450 – Student Records be
approved in principle and circulated to partner groups for 30 days for
any suggestions for changes.
CARRIED
New Policy – Video Surveillance
The secretary-treasurer reviewed previous discussions regarding the development
of a video surveillance policy. A review of policy approved in other districts shows
policies that include process which covers:
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Rationale related to improved safety and reduction of vandalism;
Responsibility to notify and place signage prior to surveillance;
Limitations regarding access to video records and timelines to erase records;
Responsibilities regarding security of video storage
The committee requested that prior to finalizing a draft policy for the Board an
opportunity for consultation regarding video surveillance be provided.
c.
New Policy – Disposal of Property
Section 96(3) of the School Act requires school districts to prepare a policy
regarding disposal of property. A draft policy, assigned number 760, has been
prepared for this purpose. Following review,
MOTION:
MOTION:
9.0
Lindstrom/Jamieson that draft Policy No. 760 – Disposal of Property
be approved in principle and circulated to partner groups for 30 days
for any suggestions for changes.
CARRIED
Lindstrom/Manning that the report of the policy committee be received.
CARRIED
REPORT OF SECRETARY-TREASURER
9.1
Penticton Secondary School Reconstruction Committee
The secretary-treasurer provided an update on the Penticton Secondary School
reconstruction preparation noting the entire project still requires the Ministry of Education
and school district to come to an agreement for the project. Director of Maintenance
John Hickling reviewed key dates for the project including expected tendering and
awarding in March or April 2006 and construction to be finished in late 2007 or early
2008. Following occupancy of the new building, renovations will begin on the Ellis
building as well as completion of parking lots and landscaping. It is expected the entire
project will be completed by the summer of 2008.
9.2
Financial Report
The secretary-treasurer reviewed the financial report to May 31, 2005 provided in the
agenda package and noted approximately 90% of major expenditures are completed. It
appears the district is headed towards a balanced budget for the end of the year.
9.3
Board Meeting Dates
The secretary-treasurer reviewed a listing of proposed school board meeting dates for
the 2005-06 school year, which is based on a monthly meeting being held on the second
Monday of each month, with two exceptions, one for a statutory holiday and one during
spring break.
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MOTION:
Page 7
Little/Jamieson that the meeting dates be confirmed as follows:
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10.0
Minutes of Regular School Board Meeting – June 13, 2005
September 12, 2005
October 3, 2005
November 14, 2005
December 5, 2005 – inaugural meeting following trustee elections
December 12, 2005 – regular meeting
January 9, 2006
February 13, 2006
March 6, 2006
April 10, 2006
May 8, 2006
June 12, 2006
CARRIED
REPORT OF SUPERINTENDENT OF SCHOOLS
10.1
Student Achievement
a. Approval of School Progress Reports
The superintendent reported he has met with all schools three times this year to
review their school progress reports and recommended the school progress reports
be approved as required by Section 8.3 of the School Act. Trustees supported the
suggestion that they meet with school planning councils of their liaison schools once
during the coming school year.
MOTION:
Little/Shunter that the school progress reports for the 2004-05 school
year be approved.
CARRIED
b. Celebration of Student Achievement
Mr. Doi provided highlights of the second annual “Celebration of Student
Achievement” held on June 1, 2005 and noted that next year’s event will be held on
Thursday, June 1, 2006.
10.2
Communication and Access
a. Field Trips
The superintendent of schools reviewed a listing of field trip requests circulated with
the agenda package, three of which had been approved by the superintendent.
MOTION:
Lindstrom/Jamieson that the following field trip requests be approved
for funding as per board policy:
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May 4 and 5, 2005, for four Penticton Secondary students to
compete in the “Reach for the Top” provincials in Vancouver;
May 25 to 28, 2005, for 30 students from Penticton Secondary
School to compete in the senior girls’ rugby provincial
championships in Vancouver;
June 1 to 4, 2005, for 20 senior girls from Summerland
Secondary School to compete in soccer provincials in Maple
Ridge; and
June 2 to 4, 2005, for eight Summerland Secondary School
students to compete in the BC track and field championships in
Burnaby.
CARRIED
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MOTION:
Page 8
Minutes of Regular School Board Meeting – June 13, 2005
Manning/Shunter that the following field trip request be approved in
principle:
•
December 26, 2005 to January 2, 2006, for 11 senior girls from
Penticton Secondary School to travel to San Diego and Anaheim,
California, to compete in basketball tournaments.
CARRIED
b. High School Exchange
The assistant superintendent reviewed a request for a student exchange visit to
Ikeda and Toyokro, Japan, in January and September 2006. Sixteen to 20 students,
coming from any one of the three secondary schools, may participate in the
exchange. A civic delegation will travel at the same time.
MOTION:
10.3
Van Alphen/Lindstrom that the student exchange visit between Ikeda
and Toyokro, Japan, and School District 67 secondary schools be
approved in principle.
CARRIED
Other Items
a. Enrolment
The assistant superintendent reported on enrolment as of May 31, 2005.
district’s current enrolment is 7,428 students or 7,079.5 FTE.
The
b. School Calendar
Pursuant to legislation, a draft of the 2005-06 Local School Calendar was circulated
to all partner groups. To date, no response has been received and it was
recommended that the 2005-06 Local School Calendar as circulated with the agenda
package be approved.
MOTION:
Little/Manning that the 2005-06 Local School Calendar be approved.
CARRIED
c. Substance Abuse Forum
Superintendent Doi commented that the purpose of the substance abuse forum held
on June 7, 2005, 3:45 to 5:30 p.m., was to broaden the awareness of the incidence,
nature and impact of substance use by students in the schools and communities. It
was attended by SD67 administrators, trustees, and various local agencies and
reaffirmed the good work in the district around substance abuse. Mr. Doi
acknowledged the efforts of the Penticton Herald in their follow-up article.
11.0
REPORT OF REPRESENTATIVES
11.1
Meeting with District of Summerland Council
Chairman Denesiuk reviewed topics discussed during a meeting held on May 24, 2005
with the District of Summerland Council which included: educational initiatives, the 2005
Summer Leadership Conference, enrolment trends and future growth, and facilities
shared including Centre Stage.
12.0
NEW AND UNFINISHED BUSINESS
13.0
INFORMATION ITEMS
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14.0
Minutes of Regular School Board Meeting – June 13, 2005
13.1
Date of Next Meeting
• July 4, 2005, Special Meeting, School Board Office (the time for the meeting will be
established depending on the agenda)
• September 12, 2005, Regular Meeting, School Board Office
13.2
Summer Leadership Conference
It was noted that School District 67 will be hosting the 2005 Summer Leadership
Conference on August 22 and 23, 2005. Approximately 240 people are expected to
attend. Details of the conference are available on the district’s website and the media will
be invited.
13.3
BCSTA Okanagan Branch Meeting
School District 67 will host to the Okanagan Branch meeting of the BCSTA on October 14
and 15, 2005.
TRUSTEE COMMENTS
14.1
Trustee Comments
Trustees provided general comments related to district and school activities.
14.2
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and
groups for outstanding examples of success as shown on the recognition sheet included
with the agenda package.
14.3
Recognition of Student Artwork
Students from Parkway Elementary School were congratulated for their artwork currently
on display at the school board office:
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15.0
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Spencer Abbey – Grade 1
Caitlyn Beairsto – Grade 1
Tessa Freeman – Grade 1
Jordan Gerrard – Grade 1
Kajol Rathore – Grade 1
Lewis Plager-Webb – Grade 2
Kiana Casavant – Grade 3
Katie Dacre – Grade 5
Audriana McCague – Grade 5
ADJOURNMENT
MOTION:
Manning/Shunter that the meeting be adjourned at 9:25 p.m.
CARRIED
16.0
QUESTION PERIOD
____________________
Chairperson
____________________
Secretary-Treasurer
June 17, 2005
Ref: U:\SBO-ST-Data\DA\2004-2005\00100 - 00999 Admin\00300-03 Agenda Open\050613 OP.doc
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