BOARD OF SCHOOL TRUSTEES
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
MINUTES OF THE SPECIAL MEETING
MONDAY, JULY 7, 2003, 7:30 P.M.
SCHOOL BOARD OFFICE
MINUTES
IN ATTENDANCE
C. Denesiuk, Chair
D. E. Jamieson, Trustee
K. Lindstrom, Trustee
L. Little, Trustee
G. Manning, Trustee
D. Shunter, Trustee
L. Van Alphen, Trustee
G. Doi, Superintendent of Schools
F. Regehr, Secretary-Treasurer
D. Stigant, Assistant Superintendent
R. Shongrunden, Assistant Secretary-Treasurer
G. Schafer, Director of Instruction
J. Hickling, Director of Maintenance
D. Adey, Executive Secretary
1.0
CALL TO ORDER
Chairman Denesiuk welcomed district staff and representatives of the media.
2.0
ADOPTION OF AGENDA
MOTION: Little/Manning that the agenda be adopted.
CARRIED
3.0
APPROVAL OF PREVIOUS MINUTES
MOTION: Jamieson/Lindstrom that the minutes of the regular meeting held on June 9, 2003 be
approved.
CARRIED
4.0
REPORT FROM CLOSED MEETING
The secretary-treasurer reported on the closed regular meeting held on June 9, 2003:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
received correspondence regarding a personnel matter;
approved personnel items;
received reports from the finance and management, and buildings, grounds, safety and
transportation committees;
approved teaching, excluded and CUPE staff changes;
received information related to the long service recognition/retirement dinner;
received information related to student transportation;
received information related to personnel;
approved a request for a vice principal leave of absence;
approved teacher requests for a deferred salary leave plan;
received information related to student suspensions;
received information from an Okanagan Labour Relations Council meeting.
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School District No. 67 (Okanagan Skaha)
5.0
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Minutes of Special School Board Meeting – July 7, 2003
CORRESPONDENCE
5.1
Copy of Letter to Minister of Skills Development and Labour
A copy of a letter forwarded by School District No. 44 (North Vancouver) to the Minister of
Skills Development and Labour objecting to recent changes to the Employment Standard
Act allowing children aged 12 to 16 to work without a permit and without a letter from their
principal.
5.2
Copy of Letter to Minister of Finance
A copy of a letter forwarded by Greater Victoria School District to the Minister of Finance
regarding the announced discontinuation of the seismic mitigation pilot program.
5.3
Copy of Letter to Premier
A copy of a letter forwarded by School District No. 73 (Kamloops/Thompson) to Premier
Campbell expressing concerns regarding their 2003-04 school district budget bylaw
submission.
5.4
Copy of Letter to Minister of Skills Development and Labour
A copy of a letter forwarded by School District No. 39 (Vancouver) to the Minister of Skills
Development and Labour expressing concern about Bill 37, especially the provisions that
will make it easier for employers to hire children aged 12 to 15 years.
5.5
Copy of Letter to Minister of Education
A copy of a letter forwarded by School District No. 43 (Coquitlam) to the Minister of
Education expressing concerns about the recent legislation enacted by Bill 51.
5.6
Copy of Letter to Minister of Education
A copy of a letter forwarded by the British Columbia School Trustees Association to the
Minister of Education expressing appreciation for the Ministry’s extensive consultation
process in developing and refining changes to the graduation program.
5.7
Copy of Letter to Minister of Education
A copy of a letter forwarded by the British Columbia School Trustees Association to the
Minister of Education expressing appreciation of her leadership in appointing the Task
Force on Rural Education and for quickly developing an action plan in response to the
report.
MOTION:
Shunter/Manning that the correspondence be received.
CARRIED
6.0
REPORT OF COMMITTEES
6.1
Committee of the Whole
Chairman Denesiuk reported regarding the committee of the whole meeting held on June
23, 2003:
a.
Penticton Secondary School Capital Project
The secretary-treasurer distributed information regarding the project and advised
the purpose of the meeting was to review and discuss information we currently
have regarding the funding approval. The review included information regarding
the rationale for Ministry approval of the project, school site issues, expectations
of interest to maintain/save existing areas, implication of renovating versus
replacing, opportunities and issues regarding partnerships, and preparations for
a project review process. Trustee discussions allowed for clarification although
many issues require further details from the provincial government and
investigations of the buildings and site. The committee was advised the City of
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Minutes of Special School Board Meeting – July 7, 2003
Penticton has hired a heritage consultant to examine and report on the Penticton
Secondary School buildings.
Trustees were further advised committees will need to be formed to support
project planning, technical review, and community input. The committee
supported that Chairman Connie Denesiuk will approve the composition of the
committees.
7.0
REPORT OF SECRETARY-TREASURER
7.1
Policy No. 320 – Student Accident/Illness/Suicide Threat
The secretary-treasurer reported the 30-day circulation period to partner groups was
approved at the March 10, 2003 board meeting for Policy No. 320 – Student
Accident/Illness/Suicide Threat. To date, no suggestions have been received to modify
this policy and the policy is therefore recommended for adoption.
MOTION:
7.2
McNicoll Park Middle School
The secretary-treasurer requested that a board resolution be approved to change the
name of McNicoll Park Junior Secondary School to McNicoll Park Middle School.
MOTION:
7.3
Lindstrom/Little that Policy No. 320 – Student Accident/Illness/Suicide Threat
be approved.
CARRIED
Jamieson/Van Alphen that the name of McNicoll Park Junior Secondary
School be changed to McNicoll Park Middle School and that the Ministry of
Education be informed of the change.
CARRIED
Annual Capital Grant Program for 2003-04
Director of Maintenance John Hickling reported the district had received an allocation of
$1,324,524 for building construction projects as part of the 2003-04 capital plan. It was
noted this funding is increased from previous annual capital allowance funding but now
includes responsibility for minor capital projects. Mr. Hickling reviewed a proposal for the
use of these funds including roofing projects at Columbia Elementary, McNicoll Park
Middle, and Princess Margaret Secondary schools, renovations at McNicoll Park Middle
School, a reserve of $368,787 for an HVAC upgrade at Giant’s Head Elementary in 200506, $68,337 for technology, and funding for office millwork, site improvements, and facility
improvements at a number of schools. Following review,
MOTION:
Manning/Jamieson that the Board of School Trustees approves the
expenditure of the 2003-04 Annual Capital Grant in the amount of
$1,324,524 as described in the proposed budget.
CARRIED
7.4
Tender – Columbia HVAC
The director of maintenance reported five bids were received for the Columbia HVAC
system and the tender in the amount of $563,672 plus GST was awarded to Selkirk
Mechanical Ltd. of Kelowna.
7.5
Roofing Tender
Mr. Hickling advised Interior Roofing Ltd. was awarded the roofing tender in the amount
of $186,920 plus GST to re-roof portions of Columbia Elementary, McNicoll Park Middle,
and Princess Margaret Secondary schools.
7.6
Natural Resources Canada Award
The secretary-treasurer reported the school district has been recognized with a plaque in
recognition of participation in the Energy Innovator’s Initiative sponsored by the Office of
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Minutes of Special School Board Meeting – July 7, 2003
Energy Efficiency for the district’s efforts to reduce greenhouse gas emissions that
contribute to climate change.
8.0
REPORT OF SUPERINTENDENT OF SCHOOLS
8.1
School District Logo
The superintendent of schools reviewed a proposed school district logo and the process
used in developing the logo. Mr. Doi added the general impression of the logo was
positive from principals, vice principals and trustees and the cost associated with the
design is minimal.
MOTION:
Little/Van Alphen that the proposed new logo for the school district be
approved.
CARRIED
8.2
Kindergarten Transfers
Director of Instruction Schafer reported that in keeping with the district’s choice and
flexibility policy, 45 of 50 requests for kindergarten transfers from their neighbourhood
school to another school have been approved. The remaining five will be reviewed in
September following school opening registrations.
Mr. Stigant added there are
approximately 40 kindergarten students fewer than at this time last year which could
result in three or four fewer kindergarten classes for September.
8.3
Research Requests
The superintendent of schools reported board approval is required for student
participation in a research study as part of a Masters of Arts program at Gonzaga
University for Mary Toots, a teacher at Giant’s Head Elementary School. Mr. Doi added
another request has been received from Mike Braid, a teacher at Princess Margaret
Secondary School, to have students participate in a research project as part of his
Masters of Arts program at Gonzaga University and there may be a third request
forthcoming.
MOTION:
Shunter/Lindstrom that the research requests be moved to the next
education committee meeting for review.
CARRIED
9.0
NEW AND UNFINISHED BUSINESS
10.0
INFORMATION ITEMS
11.0
10.1
BCSTA Okanagan Branch Meeting
The next BCSTA Okanagan Branch meeting will be held on September 26 and 27, 2003
in Revelstoke.
10.2
Date of Next Meeting
September 8, 2003, Regular Meeting, School Board Office
or at the call of the chair
TRUSTEE COMMENTS
11.1
Trustee Comments
Chairman Denesiuk reported on her attendance at the Canadian School Board
Association conference which included speakers, workshops, a change in the structure of
the association, changes to the constitution, and a focus on diversity.
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12.0
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Minutes of Special School Board Meeting – July 7, 2003
11.2
Recognition of Student Success
It was noted three Summerland Secondary School students have been accepted into the
CTC program at Okanagan University College beginning in September 2003. They will
be registered at Summerland Secondary School next year as career technical centre
students.
11.3
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and
groups listed on the recognition sheet included with the agenda package. It was further
noted that student success and achievements covering the entire school year are
highlighted on the district’s website.
ADJOURNMENT
MOTION: Manning/Lindstrom that the meeting be adjourned at 8:25 p.m.
CARRIED
13.0
QUESTION PERIOD
____________________
Chairperson
____________________
Secretary-Treasurer
July 16, 2003
Ref: H:\DA\2002-2003\00100 - 00999 Admin\00300-03 Agenda Open\030707 OP.doc
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