SCHOOL BOARD MEETING
AUGUST 5, 2008
The Plano Board of Trustees met Tuesday, August 5, 2008, with the following
members present: Brad Shanklin, presiding; John Muns; Mary Beth King; Missy
Bender; and Superintendent Doug Otto. Trustees Lloyd Jenkins, Duncan Webb
and Melody Timinsky were absent.
Vice President Brad Shanklin called the meeting to order at 6:00 p.m. in the
hallway outside the Board Library Room, second floor of the Administration
th
Building, 2700 West 15 Street, Plano, and stated that the meeting has been
duly called and notices posted in accordance with the Texas Open Meetings Act,
Texas Government Code Chapter 551. Mr. Shanklin announced that the board
will convene in a closed session to consider 1) Personnel: resignations,
employment, evaluation, appointment, assignments, terminations, non-renewal,
additions and extension and/or renewal of contracts of individual teachers,
individual administrators, and individual support staff; superintendent’s contract;
2) Private consultation with the attorney regarding contemplated litigation; or on a
matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas
clearly conflicts with Chapter 551; 3) Discuss purchase, exchange, lease, sale, or
value of real property; 4) Deliberation regarding economic development
negotiations; 5) School children; school district employees; disciplinary matter, or
complaint. The closed session was adjourned at 6:50 p.m.
The regular meeting reconvened at 7:00 p.m. in the Board Room on the first
floor, administration building, Plano, Texas, with all previously named Board
members present and Lloyd Jenkins, Duncan Webb and Melody Timinsky
absent.
Vice President Shanklin expressed appreciation to the Special Education
Department for serving as greeters and acknowledged Boy Scout Troop 1133 for
their attendance.
Vice President Shanklin then invited Janet Hurley, representative from the
Southwest Technical Resource Center for Integrated Pest Management in
Schools and the Texas AgriLife Extension Service, to the podium to present the
Integrated Pest Management STAR certification to David Lewis, coordinator for
the IPM program for Plano ISD. She stated that the district had earned the
STAR certification after passing a rigorous, 48-point inspection of its policies,
programs and facilities.
Plano ISD is one of the first Texas districts to be
certified.
Mary Beth King made the motion that the Board approve the consent
agenda as follows:
a) Personnel recommendations, including extension and/or renewal of contracts
of individual teachers, principals, directors, and support staff; administrative
appointments, and the superintendent’s contract as recommended by Deputy
Superintendent Jeff Bailey and as attached;
b) Minutes of June 17, 2008;
INTEGRATED PEST
MANAGEMENT STAR
CERTIFICATION
CONSENT AGENDA
c) Bids/purchases as recommended by Associate Superintendent for Business
Services, Richard Matkin, as follows:
1) Bid #2008-031, Chain link fence, awarded to Crown Fence Company for
an estimated value of $75,000;
2) Bid #2008-037, Paint and related supplies, awarded to various vendors
for an estimated value of $132,000, as filed in the Superintendent’s Office
with the August 5, 2008, agenda packet marked “record copy”;
3) Bid #2008-044, Stage and theater repair, awarded to various vendors for
an estimated value of $55,000, as filed in the Superintendent’s Office with
the August 5, 2008, agenda packet marked “record copy”;
4) RFP #2008-045, Graphic artist services, awarded to Briley & Stables
Creative; Hive Media; ISDG, Inc.; Lambert Design Studio; Presley Design
Studios; Rainmaker Advertising; and Tara Biek Creative (all responsive
vendors), for an estimated value of $80,000;
5) Rejection of submittals for Bid #2008-048, Chiller maintenance and
repair;
6) RFP #2008-051, Asbestos abatement services, awarded to 1 Priority
Environmental Services; ARC Abatement 1, LTD; and Project
Development Group (all responsive vendors) for an estimated value of
$300,000;
7) Rejection of submittals for Bid #2008-052, Infield conditioner;
8) Bid #2008-054, Plumbing maintenance and repairs, awarded to Atlantis
Services; Classic Plumbing; 4-L Engineering Company; The Chickasaw
Group; and United Mechanical Inc. for an estimated value of $90,000;
9) RFP #2008-056, Fresh produce, awarded to Hardie’s Fruit and Vegetable
Company, LP for an estimated value of $325,000;
10) RFP #2008-057, Food catering, awarded to all responding vendors for an
estimated value of $135,000, as filed in the Superintendent’s Office with
the August 5, 2008, agenda packet marked “record copy”;
11) CSP #2008-059, Clark High School renovation, awarded to Lee Lewis
Construction as the construction manager at risk, for a pre-construction
fee of $20,000 and 2.40% construction fee percentage;
12) RFP #2008-060, Ventilation fans for student activity centers, awarded to
Delta T Corporation for $61,795;
13) Cooperative purchase, Roofing projects for Jasper High School and Rice
Middle School, awarded to Benco Commercial Roofing for $134,000
(Jasper) and $93,100 (Rice);
14) Cooperative purchase, Track surfacing at Plano Senior High School and
Plano East Senior High School, awarded to Hellas Construction, Inc., for
$119,264 (PSHS) and $120,614 (PESH);
15) Sole Source purchase, Library circulation system, awarded to LibLime for
$164,389 for the Koha ZOOM automation system;
d) Disposal of surplus property as recommended by Mr. Matkin and as filed in
the Superintendent’s Office with the August 5, 2008, agenda packet marked
“record copy”;
e) Prevailing wage rates set as determined by the United States Department of
Labor in accordance with the Davis-Bacon Act, as recommended by Mr.
Matkin and as filed in the Superintendent’s Office with the August 5, 2008,
agenda packet marked “record copy”;
f) Property tax refunds in the amount of $440,367.68 as submitted by the Collin
County Tax Office and recommended by Mr. Matkin;
g) Quarterly Investment Report for period ending June 30, 2008, as
recommended by Mr. Matkin and as filed in the Superintendent’s Office with
the August 5, 2008, agenda packet marked “record copy”;
h) 2008-09 budget amendments for August 5, 2008, as recommended by Mr.
Matkin and as attached;
i) Real estate contract between Plano ISD and Rosewood Property Company
for the purchase of 2.97 acres next to the 2700 W. 15th Street site for
$709,049, as recommended by Mr. Matkin and as filed in the
Superintendent’s Office with the August 5, 2008, agenda packet marked
“record copy;
j) Option 3 contract between Plano ISD and the State of Texas for 2008-09 for
the education of non-resident students under Chapter 41 for an estimated
recapture payment of $87,713,707, as recommended by Mr. Matkin and as
filed in the Superintendent’s Office with the August 5, 2008, agenda packet
marked “record copy;
k) Amended agreement between Plano ISD and the City of Plano for placement
of wireless electronics equipment on district facilities, as recommended by
Mr. Matkin and as filed in the Superintendent’s Office with the August 5,
2008, agenda packet marked “record copy;
l) District contribution for non-medical alternate plan reduced from $259 to
$150, and waiver of coverage eliminated, as recommended by Deputy
Superintendent Jeff Bailey;
m) Amended language to the 2008 Health and Flexible Benefit Plan documents
to comply with Texas House Bill 973, as recommended by Mr. Bailey and as
filed in the Superintendent’s Office with the August 5, 2008, agenda packet
marked “record copy”;
Missy Bender seconded the motion which carried.
Superintendent Dr. Otto introduced the following administrative appointments
approved as part of the consent agenda:
Sheela Daniels, Plano East Senior High School, associate principal for
curriculum
Kevin Welborn, Plano East Senior High School, associate principal for student
activities
Jeff Gasaway, Jasper High School, principal
Marlys Rowlett, Plano West Senior High School, assistant principal
Robert Epler, Plano West Senior High School, assistant principal
Melanie Schulte, Frankford Middle School, assistant principal
Tracy Ryerson, Plano Senior High School, assistant principal
Judith Storholt, Haggard Middle School, assistant principal
Becky Crouch, Forman Elementary School, assistant principal
Nevert Moses, Clark High School, administrative intern
Steve Goodman, Schimelpfenig Middle School, administrative intern
Trustee Mary Beth King stated that James Goode, school board trustee from
Carrollton-Farmers Branch ISD, has indicated his interest in serving another term
on the TASB Board for Position B. Mrs. King encouraged the Board to endorse
him for this position.
Mary Beth King made the motion that the Board
endorse James Goode for TASB Board of Directors for Region 10 –
Position B. Missy Bender seconded the motion which carried.
ADMINISTRATIVE
APPOINTMENTS
ENDORSE CANDIDATE
FOR TASB BOARD OF
DIRECTORS
Richard Matkin, associate superintendent of business services, presented a
construction update on projects that are currently underway district-wide. He
stated that the district is completing or has construction in process of major
initiatives totaling $65.2 million.
CONSTRUCTION
UPDATE
Missy Bender made the motion that the Board approve Policy DBD(Local)
Employment Requirements and Restrictions – Conflict of Interest under first
reading. John Muns seconded the motion which carried.
Mary Beth King made the motion that the Board approve Policy EIE (Local)
Academic Achievement: Retention and Promotion under first reading. John
Muns seconded the motion which carried.
John Muns made the motion that the Board approve Policy FD(Local)
Admissions under first reading. Missy Bender seconded the motion which
carried.
POLICIES
Mary Beth King made the motion that the Board approve Policy
GBAA(Local) Information Access: Requests for Information under first and final
reading as attached. Missy Bender seconded the motion which carried.
John Muns made the motion that the Board approve Policy CRD(Local)
Insurance and Annuities Management: Health and Life Insurance under second
reading as attached. Missy Bender seconded the motion which carried.
In his Superintendent’s Report, Dr. Otto announced that the New Teacher Dinner
would be held at Southfork Ranch on August 14, at 5:30 p.m.; the all employee
Convocation would be held at Prestonwood Baptist Church on August 19, at 7:30
a.m.; and the next Board Work Session would be held at Sockwell Center on
August 19, at 6:00 p.m.
With no further business, the meeting was adjourned at 7:27 p.m.
Brad Shanklin, Vice President
Missy Bender, Secretary
SUPERINTENDENT’S
REPORT