EL PASO COMMUNITY COLLLEGE HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION 2015‐2016
FacultyExpectationsManual
TheElPasoCountyCommunityCollegeDistrictdoesnotdiscriminateonthebasisofrace,color,nationalorigin,religion,gender,age,disability,
veteranstatus,sexualorientation,orgenderidentity.
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
HEALTH CAREER&TECHNICAL EDUCATION, MATH & SCIENCE DIVISION Faculty Agreement ......................................................................................................................................... 5 Mission, Vision, Philosophy, and Goals ........................................................................................................... 6 Pathway to the Future‐Health Career & Technical Education, Math & Science Overview .............................. 7 Specialized Accreditation Self Study and Site Visit Non‐Instructional Assignments ........................................ 8 Coordinator’s Directory ................................................................................................................................ 10 PART I – INFORMATION FOR THE NEW SEMESTER Adopted Textbooks ..................................................................................................................................... 11 Admittance to Class ...................................................................................................................................... 11 Maximum Room Class .................................................................................................................................. 11 Building Location Code ................................................................................................................................. 11 Challenge Exams .......................................................................................................................................... 12 Communication ............................................................................................................................................ 12 Syllabus ........................................................................................................................................................ 12 Enrollment Summary and Certified Roster ................................................................................................... 12 Grade Record ............................................................................................................................................... 12 Final Grades ................................................................................................................................................. 13 Students Switching Sections ......................................................................................................................... 13 Required Information for New Faculty ......................................................................................................... 13 Information for Division Office ..................................................................................................................... 13 EPCC Instructional Support Services ............................................................................................................. 14 ISC ‐ Instructional Service Center ........................................................................................................... 14 Services Provided Telephone Directory and Room Number ISC‐RG Mail Request form Sample Work Request form Sample Program Name and Account Number listed IMS ‐ Instructional Media Services ......................................................................................................... 18 Services Provided Graphics Equipment Telephone Directory and Room Number Hours of Operation Sample of Equipment Check‐out form IT – Information Technology................................................................................................................... 21 Submitting your Work Order Location and Telephone Hours of Operation EPCC Library ........................................................................................................................................... 22 Telephone Directory Hours of Operation Learning Express and Job & Career Accelerator Tutorial
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HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
PART II ‐ FACULTY EXPECTATIONS Adopted Textbooks and/or Manuals for Faculty ......................................................................................... 28 Bad Weather .............................................................................................................................................. 28 Campus Appearance ................................................................................................................................... 28 Classrooms ................................................................................................................................................. 28 Student Attendance and Course Pursuit ..................................................................................................... 28 Health Career & Technical Education Math & Science, Criteria for Course Pursuit ..................................... 29 Grade Scanners and Other Forms ............................................................................................................... 29 Change of Grade and/or Incomplete .......................................................................................................... 29 Banner Grade Input –Quick Reference Guide ............................................................................................. 30 OWA 2007 Premium (Outlook Web Access)‐Quick Reference Guide .......................................................... 32 House Bill 2504‐Quick Reference Guide ..................................................................................................... 34 PART III ‐ CLINICAL INFORMATION Clinical Teaching Behaviors ........................................................................................................................ 35 Clinical Learning Experiences ..................................................................................................................... 36 1. Copy of Faculty Evaluation of Clinical Site Form ................................................................................ 37 2. Copy of Student Evaluation of Clinical Site Form ............................................................................... 39 3. Student Evaluation of Clinical Instructor/Preceptor .......................................................................... 41 Clinical Incidents of Unsafe Practice ........................................................................................................... 42 1. Sample of Student Counseling Form ................................................................................................. 43 Guidelines for Issuing A Discipline Certificate Of Completion ..................................................................... 44 1. Sample of A Certificate of Completion .............................................................................................. 45 Student Information on Background Check and Substance Abuse Testing .................................................. 46 Substance Abuse, Definitions, Guidelines and Procedures ......................................................................... 48 Employee Substance Abuse Test, Agreement, and Consent Form. ............................................................. 54 PART IV ‐ FACULTY INFORMATION Faculty Data Card ....................................................................................................................................... 55 Licenses and Certifications ......................................................................................................................... 55 Updating Faculty Credential Forms and Salary Placement .......................................................................... 55 Transcripts ................................................................................................................................................. 55 Faculty Evaluation ...................................................................................................................................... 56 Instructor Absences‐Full Time Instructor .................................................................................................... 56 Instructor Absences‐Part Time Instructor ................................................................................................... 57 Part Time Absence Exchange Program ........................................................................................................ 57 Non‐Returning Faculty ............................................................................................................................... 57 Office Hours ............................................................................................................................................... 57 Workload ................................................................................................................................................... 58 Meetings .................................................................................................................................................... 58 Frequently Asked Questions ....................................................................................................................... 59 Semester Checklist Forms .......................................................................................................................... 60 1. Faculty Checklist ............................................................................................................................. 61 2. Coordinator Checklist ....................................................................................................................... 62 Dual Credit‐Off Campus Classes.................................................................................................................. 63 2
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
Field Trips ................................................................................................................................................... 65 Final Exams ................................................................................................................................................ 65 Hospitality Requests ................................................................................................................................... 65 Room Requests For Meeting ...................................................................................................................... 65 Tenure ........................................................................................................................................................ 65 Travel ......................................................................................................................................................... 65 Out‐of‐Town/Travel .............................................................................................................................. 65 In‐Town/Travel ..................................................................................................................................... 65 Travel Arrangements According to College Procedures ......................................................................... 66 The Travel Request Form ...................................................................................................................... 66 Travel Advances .................................................................................................................................... 66 Travel Expenditure Form ....................................................................................................................... 66 Petty Cash .................................................................................................................................................. 67 In‐Town Conferences ................................................................................................................................. 67 Professionalism .......................................................................................................................................... 67 Important EPCC District Memoranda to Faculty/Staff ................................................................................ 68 District Advertising and Printing/Social Media ....................................................................................... 68 Printing Rules and Regulations............................................................................................................... 68 EPCC Copyrights’ Procedures ..................................................................................................... 68 EPCC Disclaimer Update ......................................................................................................................... 69 Research (i.e. Web and Paper Surveys) .................................................................................................. 69 Final Examinations ................................................................................................................................. 70 Treatment of Minors ............................................................................................................................. 70 Academic Dishonesty ............................................................................................................................ 70 Disruptive Behavior/Disorderly Conduct in the Classroom ..................................................................... 71 Changes in Assignments ......................................................................................................................... 72 PART V ‐ PAYROLL INFORMATION Payroll Advances ........................................................................................................................................ 74 Payroll Checks ............................................................................................................................................ 74 Time Sheets ................................................................................................................................................ 74 Part‐Time Faculty Benefits ......................................................................................................................... 74 PART VI ‐ STUDENT INFORMATION Guidelines for Students with Disabilities .................................................................................................... 75 Accommodations for Licensing, Certification or Registry Examination ....................................................... 75 Student’s Complaints ................................................................................................................................. 76 Student Disciplinary Actions ....................................................................................................................... 76 Withdrawing/Reinstating Students ............................................................................................................. 76 Troubleshooting Problems W/Courses, Students, Facilities ........................................................................ 77 VII ‐ PROCEDURES AND GUIDELINES FOR FACULTY EVALUATION PLAN AND TENURE (FOR TENURE REVIEW RECOMMENDATIONS‐REFER TO EPCC PROCEDURE 3.07.02.10) Timelines Recommended For the Completion of All Evaluative Activities .................................................. 78 Evaluator/Reviewer 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HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
Faculty Evaluation Process/Syllabus Evaluation .......................................................................................... 80 PART VIII ‐ EMPLOYMENT DISCRIMINATION Discrimination and Harassment .................................................................................................................. 84 PART IX ‐ FACULTY DEVELOPMENT OPPORTUNITIES Training and Development ......................................................................................................................... 84 Faculty Responsibility: Evidence of Professional Growth ............................................................................ 85 Request for Professional Development ...................................................................................................... 85 PART X ‐ FACULTY AWARDS OPPORTUNITY AND RECOGNITION Outstanding Part‐Time‐Adjunct Faculty Achievement award ..................................................................... 86 Tenure‐Track Faculty Achievement award .................................................................................................. 86 Piper Professor Candidates ........................................................................................................................ 86 Recognition Dinner ..................................................................................................................................... 86 PART XI – FACULTY CREDENTIALS AND QUALIFICATIONS REQUIREMENTS
Verification of Faculty Credentials ............................................................................................................... 87 General Credential Requirements by Discipline ............................................................................................ 88 Licensure/Certification of other Credentials Requirements by Discipline ..................................................... 92 PART XII ‐ FACULTY RIGHTS Orientation ................................................................................................................................................. 94 Workload ................................................................................................................................................... 94 Evaluation .................................................................................................................................................. 94 Privacy of Records ...................................................................................................................................... 94 Resignation ................................................................................................................................................ 95 PART XIII ‐ GRANTS FOR HEALTH CAREER & TECHNICAL ED., MATH AND SCIENCE Grants (Health and Nursing) ....................................................................................................................... 96 Health Projects Completed ......................................................................................................................... 97 Health Projects Compilation ...................................................................................................................... 98 PART XIV‐ EPCC MAPS Administrative Service Center ................................................................................................................. 102 Rio Grande Campus ................................................................................................................................. 103 Valle Verde Campus ................................................................................................................................. 104 Transmountain Campus ............................................................................................................................ 105 Mission Del Paso Campus ......................................................................................................................... 106 Northwest Campus ................................................................................................................................... 107 PART XV ‐EPCC POLICIES AND PROCEDURES www.epcc.edu/InstitutionalEffectiveness/Pages/Policies.aspx ................................................................ 108
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HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
FACULTY AGREEMENT The attached faculty expectations are based upon college procedures, division guidelines, Accreditation guidelines and discipline approved procedures. They are restated in this format for clarification of responsibilities. Additional information about these items may be found in the EPCC Faculty Handbook, and EPCC Policies and Procedures. NOTE: Unless otherwise noted, the term "faculty" refers to both full‐time and part‐time faculty members. I have received a copy of the Health Career & Technical Education, Math & Science Faculty Expectations. I agree to read these expectations and discuss any concerns or questions with the Health Career & Technical Ed., Math & Science Campus Dean/RG Campus. Please sign this page and take it to the Division office. SIGNED: ____________________________ DATE: __________________________ DISCIPLINE: _________________________ Your Faculty Expectations Handbook should be kept on file by each faculty member throughout the academic year. Any revisions will be disseminated at the beginning of the fall semester COMMENTS: 5
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE MISSION, VISION, PHILOSOPHY AND GOALS MISSION
It is the mission of the Health Career & Technical Education, Math & Science Division to provide educational opportunities that prepare individuals to improve their personal quality of life and to contribute to their economically and culturally diverse community. VISION
The Health Career & Technical Education, Math & Science Division is the primary source of technologically advanced health professional education for a growing and culturally diverse border population, a local resource for community health care services, and a contributor to medical/science research as appropriate for a community college. PHILOSOPHY
The Health Career & Technical Education, Math & Science Division meets the community’s need by providing opportunities for individuals to become qualified members of a health care profession or to pursue a career related to math or science. The Division provides quality education utilizing state of the art instructional methodologies, equipment, and lifelong learning. The Division of Health Career & Technical Education, Math & Science offers a variety of state and nationally accredited programs. Library services at the Rio Grande campus are an integral part of the services provided to the community and our students. GOALS  Provide a standard of excellence in the education of students seeking careers related to health care, math, or science.  Provide the community with qualified members of a health care profession.  Provide educational and professional health care services to the community.  Provide effective, innovative, and alternative instructional methodologies in the implementation of quality education in the Health Career & Technical Education, Math & Science Programs.  Develop and coordinate an effective system for the recruitment of students into Health Career & Technical Education, Math & Science courses/programs.  Improve student retention, program completion, and student skill development in the Health Career & Technical Education, Math & Science courses/programs.  Provide an on‐going systematic faculty and staff development plan which promotes the goals of the Division of Health Career & Technical Education, Math & Science.  Assist in the planning, and implementation of projects related to border health.  Promote articulation and dual credit opportunities with area secondary and post‐secondary institutions.  Provide competency‐based education in Health Career & Technical Education, Math & Science courses/programs.  Support lifelong learning and career progression.  Encourage activities, which promote effective utilization of personnel, space, supplies, and equipment in expanding and maintaining quality courses/programs. 6
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
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Recruit and retain qualified faculty in math, science & health career & technical education courses/programs. Support research efforts affecting border health issues. Provide a solid foundation in math and science courses which enables students to transfer to associate degree in math or science related area of concentration eligible for mid‐level technical positions in business and industry. Provide instructional support through excellent library services and resources. Provide quality health care to the public in selected areas through the Rio Grande Border Health Clinic. . PATHWAY TO THE FUTURE HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE
OVERVIEW
El Paso Community College Rio Grande Campus is strategically located near the center of the downtown business district, nestled in the historical Sunset Heights District, and is conveniently located a few blocks off the I‐10 Mesa Exit. This Campus has been steadily expanding since it first opened in 1975. Enrollment for Rio Grande Campus averages about 5,000 students in credit classes each semester. Unique to the Rio Grande Campus is the Health Career & Technical Education, Math and Sciences Division, which provides credit certificate and associate degree programs with health career students for the entire college district. Health Career Programs and courses are found at MDP, VV, and TM as well as RG. Most of the credit health career programs require specialized admissions, have limited enrollment, and must adhere to specialized accrediting agency requirements. All of the credit health career programs are currently accredited recognized or approved by various states and/or national agencies. Patient‐care clinics are also located at the Rio Grande Campus Border Health Clinic. In addition to the credit programs, a grant‐funded program seeks to improve the recruitment and retention to minority and disadvantaged high school graduates into the health programs. A summer institute provides intensity preparation in the Basic Sciences, Math, English, Reading, and Study Skills. Field trips to health care agencies and university health science centers as well as guest speakers assist the participants in obtaining an overview of the variety of opportunities in health care. Throughout the year, staff and Division faculty participate in career fair activities at local high schools, colleges, and elementary schools to provide information to future health care professional. 7
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
SPECIALIZED ACCREDITATION SELF STUDY AND SITE VISIT NON‐INSTRUCTIONAL ASSIGNMENTS An effective self‐study is a major project requiring a significant investment of time, energy, and institutional resources for a health program coordinator and/or other assigned faculty. Activities related to self‐study and progress report may include: 1. Become familiar with the contents of accreditation requirements for the health program. 2. Attend training workshops to learn accreditation standards and new changes to standards. 3. Review the self‐studies/progress reports and site visit reports from previous years and make certain that critical areas have been addressed. 4. Provide orientation on accreditation process, standards and requirements to other faculty 5. (Both FT and PT), staff and key advisory committee members. 6. Identify and revise program goals and ensure they are linked to the college’s mission. 7. Review college and program policies and procedures especially new changes and: A. Evaluate their impact on the delivery of education B. Address the issues stated in accreditation guidelines C. Place documents into a uniform format as specified by the accrediting agency 8. Review the details of the curricular requirements identified in the accreditation guidelines, and go through each syllabus, making adjustments to course objectives. Also triangulate with other curriculum resources that are available from professional association resources. 9. Update all tracking forms for faculty related activities such as part time evaluations, full time evaluation, adjunct/part time/ full time faculty development activities, faculty CV’s. 10. Review and analyze Health Program’s Outcomes assessment using college Program Review’s documentation, SLOS and other resources. Also collect, organize and track the data that is related to the program’s outcome statements. 11. Collect and document the impact of the budget on the ability of the program to provide adequate instructional materials. Include Carl Perkins funded equipment and travel, VP Instruction equipment funds, Division travel funds, and Integrated Technology (IT) Committee requests for equipment. 12. Collect and document the impact of the libraries resources on student support and instruction. Coordinate with library liaison who will prepare information for your program. 13. Collect and document the impact of student support services (such as : Admissions, Financial Aid, Counseling, Center for Students with Disabilities, Testing Center, Academic Computing Services, Student Success and etc.) On the students’ programmatic success. 14. Collect and document the impact of technology on the program, on campus, in the classroom, those used and needed by students and faculty, and the program’s ability to use those technologies to provide instruction including services provided by IT and Academic Computing services and other departments. 15. Review, assess, revise specialized admission processes and criteria, and evaluate its impact on student performance in the program and on the licensure exam. 16. Review, assess, and document the impact of teaching and administration space on the program’s ability to deliver quality education. 17. Gather information/data that needs to be examined and analyzed in comparison to the accreditation criteria 18. Be in constant contact with selected site visitors to gather required information and documents 19. Be prepared to implement recommended changes 8
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
20. Meet with the Dean periodically to review progress on items from prior site visits and progress on self‐study completion. 21. Verify affiliation agreements currency prior to submission of self‐study. 22. Verify that information in program student records is complete with samples of student work, grades, counseling forms, etc. FOR THE SITE VISIT 1. Schedule a time‐lined Itinerary for the day(s) of site visit and review with Dean. 2. Work with Dean to arrange attendance of College administration. 3. Provide draft of itinerary to site visit team for their approval. 4. Arrange for working space for the Visiting Committee and reserve rooms through Campus Dean’s Office 5. Provide exhibit materials in the site visitors’ working area. 6. Make arrangements for word processing, copy services, and clerical support for the site visitors if requested. 7. Provide a campus map, classroom schedule, name tags, AND PARKING permit. 8. Arrange for Breakfast/lunch/Dinner and snacks. 9. Arrange for meeting with advisory committee and clinical sites and preceptors if requested 10. Arrange for air travel/hotel accommodations for the site visitors if requested. 11. Arrange for transportation from airport to hotel to campus and back as needed. 12. Keep receipts for any expenditure and submit for reimbursement (i.e. Hospitality). 13. Make sure invoice for site visit/accreditation fees is submitted to Division Office for processing.
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HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
COORDINATOR’S DIRECTORY PROGRAM DentalAssisting
DentalHygiene
DiagnosticMedicalSonography
EmergencyMedicalServices
HealthGrants
HealthInformationManagement(HIMA)
HealthInformationManagement‐MedicalCodingandBilling
HealthInformationManagement‐MedicalTranscription
HealthProfessionsRelatedCourses/Nutrition
Mathematics
MedicalAssistingTechnology
MedicalImagingTechnology‐Radiography
MedicalLaboratoryTechnology
MedicationAide
NursingAssistant
PharmacyTechnology
PhysicalTherapistAssistant
RespiratoryCareTechnology
Science(Biology,Chemistry,Physics&Geology)
SurgicalTechnology
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NAME PHONE LourdesGarduno,CDA,RDA,BIS
831‐4048
EliaM.Mendez,RDH,M.Ed.
831‐4094
NoraBalderas,A.A.S.,B.S.
831‐4141
TonyAyub,B.A.
831‐7079
SourayaHajjar,B.S.,M.P.H.
831‐4143
JeanGarrison,B.A.,B.S.
831‐4074
JeanGarrison,B.A.,B.S.
831‐4074
JeanGarrison,B.A.,B.S.
831‐4074
HelgaH.Carrion,RD,B.S.,M.Ed.
831‐4341
GabrielMendoza,B.A.,M.A.
831‐4403
AndreaCeron,A.A.S.,B.S.
831‐4139
ChristlThompson,B.S.,M.A.
VeronicaDominguez,M.Ed.,MLS
(ASCP)
831‐4098
831‐4085
MartadelaFuente,B.B.A.,M.B.A.
831‐4116
MartadelaFuente,B.B.A.,M.B.A.
831‐4116
Dr.NaderRassaei
831‐4490
Dr.DebraTomacelli‐Brock
831‐4172
FrederickM.Torres,A.A.S.,B.S.
831‐4422
Dr.AlejandroVasquez
831‐4004
CynthiaRivera,B.S.N.
831‐4086
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
PART I ‐ INFORMATION FOR THE NEW SEMESTER ADOPTED TEXTBOOKS Instructors are expected to use the textbooks specified for the courses they teach. Students receiving financial aid are able to charge textbooks at the college bookstore. There should be no reason for these students not having textbooks the first week of class unless a particular textbook is not in stock. Please let the Dean or your Program Coordinator know of any bookstore related issues in a timely manner! ADMITTANCE TO CLASS Only students who have officially enrolled in your course and section are to be permitted to attend your class. Check each student's registration receipt on the first day he/she attends class with our first day roster (available on Pipeline or from the Division Office). The student may remain in the class only if the receipt shows the proper course and section number, and that the student has paid his/her fees. If the course/section is incorrect or if the receipt does not show the student has paid the fees, the student should be immediately directed to the Student Services Coordinator at the Student Services Building, located at 103 Montana Street, Rio Grande Campus or other campuses. The instructor is not to permit the student to remain in the class. MAXIMUM ROOM CLASS Each classroom has a maximum number of seats, which meets the space requirements established by facilities and based upon city/fire marshal guidelines. You MAY not move additional chairs into the room and allow additional students to stay in class. Faculty must verify that all students in their classes have met the prerequisites for enrolling in the course. Completion of the previous courses, appropriate reading grade level, or placement test results can be used to verify proper enrollment. Prerequisites are listed in the paragraph describing courses in the course description section of the current College Catalog. Do this checking the first day student attends class. This will ensure that students who need to change courses can do so before the census date. BUILDING LOCATION CODE Building Location Code Mission Del Paso 7000 ‐ 7010 Northwest Campus 8000 ‐ 8030 Rio Grande Campus 4000 ‐ 4070 Transmountain 3000 ‐ 3070 Valle Verde 2000 ‐ 2070
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HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
CHALLENGE EXAMS Any students enrolled in courses with approved challenge exams may challenge the course up to the census date for the course. A non‐refundable fee payable to any of the College's cashiers will be required. Upon taking and passing the exam, the student will receive credit for the course and be eligible for a refund. Questions regarding the amount of refund should be referred to the college cashiers. Student not currently enrolled in a course may challenge at any time. Challenge exam lists are available at the testing center. IF YOUR COURSE DOES NOT HAVE A CHALLENGE EXAM, you may submit one to the Dean for approval at any time. IMPORTANT: In order for a student to enroll in another course (following the successful challenge), he/she must take the challenge prior to the end of late registration. Students not enrolled may take the challenge exam at any time during the semester. COMMUNICATION Questions regarding staffing; College, Campus and Division policies and procedures; instructional methodology; course objectives; class management policies or other class related matters should be directed to the appropriate Instructional Coordinator or the Dean. In addition to the Program Coordinator, a Student Services Coordinator is available at the Student Services, located at 103 Montana Street, Monday through Friday to assist faculty and student facility concerns. SYLLABUS The course syllabus is an official contract to the student of the nature and objectives of the course. The syllabus should be distributed to all students the first week of classes. The syllabus should be reviewed with the class, and any points in question clarified; especially any questions regarding attendance, course pursuit, and reinstatement policies and procedures. Changes to the course syllabus must be in writing and distributed to the students. Effective FALL 2010, all course syllabi most also be posted on the college website. (Copies of these documents must be dated and submitted to the Division office each semester) ENROLLMENT SUMMARY AND CERTIFIED ROSTER An enrollment summary will be available on line on the first day of classes. This document will show the students who are officially enrolled in your class. Periodically, faculty will receive printouts through campus mail showing all student or instructor initiated withdrawal and reinstatement actions. This information should be reconciled with your records, and any differences should be reported to the Registrar’s Office. GRADE RECORD Instructors should be sure that all grades used in calculating a student's final grade are included on the Grade Record. The title of the assignment and points, percentage or letter grade should also be recorded. IMPORTANT: The criteria used for assigning the final grade (as appears in the course syllabus) should be placed in the upper right hand corner. The Grade Record will be submitted to the registrar's office at the end of the semester. A computer version of the grade record may be submitted in place of the institutional grade record as long as the same information is on the computer record. Letter grades for the course must be recorder online in Banner. 12
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
FINAL GRADES EPCC Faculty must use the Banner system to enter their final grades online in addition to submitting grade sheets at the Registrar’s Office. (For instructions see Banner Grade Input/ Quick Reference Guide). STUDENTS SWITCHING SECTIONS A student who is enrolled in another instructor's section is not to be permitted to attend your class. Students who have a legitimate conflict, which prevents them from attending the section in which they are enrolled, should be referred to the Dean. REQUIRED INFORMATION FOR NEW FACULTY To help assure the timely distribution of your pay check please have the following completed documents on file at Human Resources prior to the first scheduled day of class: A current application of employment Three letters of recommendation Written documentation verifying work experience (or teaching experience for developmental courses) Post‐employment Data form W‐4 Form Employment Eligibility Verification Form (1‐9) (Must be on file prior to the first day you are scheduled to teach) Official Transcripts For foreign transcripts, an official transliteration and translation Any questions regarding these requirements may be directed to Personnel Services at (915) 831‐6017. INFORMATION FOR DIVISION OFFICE Instructors are required to provide the Division office with the following information Complete name Social security number Current address Home and work phone number Campus where you will receive your college mail (Rio Grande, Valle Verde, Mission del Paso, Northwest or Transmountain) Credentials information including licensure/certification renewal I‐9 Verification Remember changes in address & phone number must also be submitted to Personnel Services.
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HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
EPCC INSTRUCTIONAL SUPPORT SERVICES ISC ‐Instructional service center supports teaching/learning activities of the faculty and staff of our college, located at each campus. A work request form (see page 16) is required for any job to be processed with the following information: Account number and department name (see page 17 for account number) date, requestor's name, required date, number of copies, number of originals and special instructions. Job requests may also be sent through e‐mail. SERVICES OFFERED: 
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Word Processing: Limited to classroom related materials. All jobs will be proofread by a staff member, unless otherwise requested by faculty. This service is provided on a first come, first serve basis. Exams: In order to maintain confidentiality, all exams must be submitted in a sealed envelope and will be returned in the same manner. Message Center: This service is provided to part‐time faculty for student messages only. Faculty is encouraged to provide students with the Message Center phone number at the same location as their mail box/mail folder. See Message Center Number above. 14
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FACULTY EXPECTATIONS MANUAL
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Mail Distribution: The ISC serves as distribution and collection point for mail to all college personnel. Part time faculty must request a mail folder at the beginning of each semester at the location of his/her choice. Duplicate mail folders at multiple campuses will not be allowed. New full time faculty must request a mailbox. Mail left in mailboxes/folders for more than two weeks will be forwarded to the respective Dean. See Mailbox Request Form at the end of this section. o
Mail Box Request Sample INSTRUCTIONAL SERVICE CENTER‐ RG MAILBOX REQUEST FORM ATTENTION FACULTY: Part Time faculty must apply for a mail folder at the beginning of every semester at ONE CAMPUS ONLY. NAME ______________________ __________________ (LAST) FIRST) SEMESTER: FALL SPRING SSI SSII 10 WEEK SUMMER DEPARTMENT_____________________________ FT__________ PT_________ DEAN/DEPT. HEAD ________________________________________________ NOTE: YOU MUST PICK UP YOUR MAIL AT LEAST ONCE A WEEK OR IT WILL BE SENT TO YOUR INSTRUCTIONAL DEAN. 
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Fax Services: Incoming faxes will be placed in your mail box/folder. Local faxes can be sent at no cost. Outgoing long distance transmittals require a five‐digit authorization code and may be obtained from your Dean. See Fax Number above. Binding, Scanning, Carbonless forms: Contact ISC Staff for information. Shredding: There is one paper shredder for your use. Paper Distribution (Sale): White copy paper, color, neon and card stock may be obtained from the ISC at cost. Personal Requests: Contact ISC Staff for information. 15
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FACULTY EXPECTATIONS MANUAL
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Work Request Form Sample 
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HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
Name of Program and Account Number ‐ A completed ISC Work Request form is required for each duplication request. You must pick up a three page work request form at ISC for all your copies and typing needs. You must have your department’s name and account number ready. Name of Program Anatomy & Physiology Biology Border Health Clinic Chemistry Dental Assisting Dental Hygiene Diagnostic Medical Sonography Emergency Medical Services Geology Faculty in Town Travel Health Grants Health Information Technology Health Careers & Technical Ed., Math & Science Health Professions/Related Sciences Health & Science Computer Lab Kinesiology Library Math (Transfer) Math (Developmental) Medical Assisting Medical Imaging Technology‐Radiology Medical Laboratory Technology Medical Transcription Nutrition Pharmacy Technology Physical Therapist Assistant Physics Respiratory Care Technology Surgical Technology 17
Account Number 11000‐55121 11000‐55332 11000‐55155 11000‐55337 11000‐55125 11000‐55141 11000‐55130 11000‐55132 11000‐55343 11000‐52141 11000‐55160 11000‐55143 11000‐13008 11000‐55115 11000‐55165 11000‐55432 11000‐55347 11000‐33347 11000‐55363 11000‐55135 11000‐55146 11000‐55142 11000‐55138 11000‐55124 11000‐55140 11000‐55145 11000‐55352 11000‐55148 11000‐55147 HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
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INSTRUCTIONAL MEDIA SERVICES ‐ IMS Instructional Media Services materials will deliver and retrieve services when a written request is submitted 24 hours in advance. Services Provided CD‐R’s (blank) Data Duplication DVD (blank) CD, DVD and VHS tape duplicating Graphics Laminations Black/White Transparency Color Transparency GFX Poster Print GFX Foam Core Board Color Copy 8 ½ x 11 (paper) Color Copy 11 x 17 (paper) Color Copy 13 x 19 (paper) Equipment Digital Video Camera’s Multi Media Carts Document Camera’s Wireless Microphones Laptops LCD Projectors Blue Ray DVD Players IMS Staff offers technical support to faculty using a Smart‐Room equipped with LCD Projectors, podium with HP monitor, CPU (PC), Blue Ray DVD Players, Power Amplifiers, Around Sound, and Electric Wall Screen. IMS Staff troubleshoot PC Imaging, sound systems, remote assistance/troubleshooting, update PC’s, basic software/hardware installments and maintenance. IMS Telephone Directory and Room Number ASC: 831‐6535, Room A200A TM: 831‐5087, Room 1551 MDP: 831‐7050, Room C118 VV A Building: 831‐2649, Room A2436 NW: 831‐8868, Room M31 VV B Building: 831‐2719, Room B262 RG: 831‐4042, Room A248 Managers Office: 831‐2120, Room C‐404 Campus Monday ‐Thursday Friday Saturday RG: 6:30am‐8pm 8:00am ‐5pm, 8am‐12pm MDP: 7:00am‐10pm 6:30am‐5pm 8am‐11pm VV: A Bldg. 6:30am‐8pm 6:30am‐7pm 8am‐2pm Campus Monday ‐Thursday Friday Saturday NW: 6:30am‐6:30pm 6:30am‐5pm Closed TM: 7:00am‐7pm 7:30am‐5pm 8:30am‐11:30 VV: B Bldg. 6:00am‐5pm 7:00am‐5pm 6am‐12pm. Equipment Check‐out Form (SAMPLE) (Page 19). You must pick up a two page work request form from IMS to request any media services in advance, have your department’s account ready. 18
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Equipment Check‐out Form (Sample) 19
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Equipment Responsibility Form (Sample) 20
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INFORMATION TECHNOLOGY ‐ IT SERVICE DESK ‐ If you need IT Service assistance please call the service desk or fill up a work order form for computer, printers, college E‐mail, and access to network services at: ithelpdesk@epcc.edu Submitting a Work Order It is strongly preferred that the actual user of the unit having a problem calls the IT Service Desk at 831‐6440 personally. This is to provide both the user and the IT Service Desk with the best chance at resolving the problem without having to send a technician. It is exceedingly difficult to troubleshoot an issue with a second or third party attempting to translate the problem from another source. You may also email your request to: itservicedesk@epcc.edu while attempting to troubleshoot the problem, the IT Service Desk may ask the user to reboot their PC. Many errors users encounter are minor, temporary and easily resolved with a simple reboot. User compliance with this measure is critical in ensuring that problems not requiring the presence of a PC technician are filtered out. To expedite the Work Order process, the user must have the following information when calling in a request: An EPCC E‐mail Address (the work order number for their request is e‐mailed to that address) 
First/Last Name 
EPCC Phone Number 
Campus 
Department 
Room Number 
EPCC Tag number for the unit affected 
Unit Type / Model (for Warranty Purposes) 
A detailed description of the problem Once this information is input by the IT Service Desk, the request will be assigned to the tech on duty at that campus. Some campuses have more than one tech assigned and the work orders will be distributed evenly between them. Multiple requests (up to five requests) in the same room will be assigned to one tech, with other incoming requests being distributed to the other techs. Location: ASC Room A221 Telephone: (915) 831‐6440 Hours of Operation: (Subject to change without notice) Semester Hours: Monday – Thursday Friday 6am – 10pm 6.am – 5pm Inter‐semester Hours: Monday – Friday 8am ‐5pm 21
Saturdays 8am ‐4pm Sundays Closed Saturday Closed Sunday Closed
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EPCC LIBRARY If you need to reserve textbooks for your students, contact the circulation desk at any campus library. Reference librarians are available for consultation on reference and research questions, and to assist you in using the computer catalog, the online databases, the reference collection or any other library resource. They provide access to books, eBooks, journals, magazines, newspapers, and the internet. www.epcc.edu/library Telephone Directory: RG: 831‐4019, and 831‐4018 MDP: 831‐7040, and 831‐7057 VV: 831‐2442, and 831‐2645 NW: 831‐8889, and 831‐8840 TM: 831‐5098, and 831‐5092 Hours of Operation: (Subject to change without notice) Campus Monday – Thursday Friday Saturday Sunday RG: 7:30am‐8:30pm 7:30am‐2pm 9am‐3pm 1pm‐5pm MDP: 8am‐5pm 8am‐4pm Closed Closed NW: 7:30am‐6pm 7:30am‐4pm Closed Closed VV: 7am–10pm 7:30am–5pm 9am–4pm 12pm–4pm Campus Monday – Tuesday Friday Saturday Sunday TM: 7:30‐10pm 7:30am‐5pm 9am–5pm 12‐4pm Learning Express Library “Whatever your goal Learning Experience Library’s resources will help you succeed. Each of our Learning Centers offers the practice test, exercises, skill‐building courses, e‐books, and information you need to achieve the results you want – at school, at work, or in life” 1. Go to the library homepage: www.epcc.edu/library 2. Click on “Online Databases” 3. Under “Databases by Subject,” click on “Careers & Testing” 4. Find “Learning Experiences Library” and if on‐campus, click on the title. If off campus, click on “Off‐
campus access.” 5. Sign up for a “New User” account. If you have an account, log in under “Returning User Login.” 6. Once logged in, you will choose the learning center you wish to use. 7. Under each learning center are practice exercises, test, etc... 8. Find the one you want to view and click on the “Add to My Center” in order to use it. 9. It will display on your screen and you will see a traffic light symbol that says “Start this test now” or “Start this course now” or “Download this eBook now” depending on what it is. 10. To access any of the items you have chosen, go to “My Center” at the top of the screen. You will have the option to start, continue, or remove by clicking on the trash can icon. 11. For help or more information you can click on the “What Do I Do Now?” section on the right side of the screen. 12. When done, click on “Logout” at the top right of the page.
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Libraryalsooffers:LearningExpressandJobandCareerAccelerator:GotoEPCCLibrarywebpage:
www.epcc.edu/library
SelectOnlineDatabases
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Choose Career & Testing 24
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(IF OFF‐CAMPUS, CLICK OFF‐CAMPUS ACCESS; ENTER LAST NAME AND EPCC ID 800 NUMBER) 25
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LEARNING EXPRESS AND JOB AND CAREER ACCELERATOR Create a user name and password which has at least 6 characters. This will be usable in both databases. Select the appropriate Learning Center or Job & Career Accelerator. Check out the “What do I do now?” at the right for guided tours and tutorials. If choosing a test or course, add it to “My Center.” It remains there until you have completed it or removed it. (This remains there indefinitely for multiple sessions) 27
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PART II ‐ FACULTY EXPECTATIONS The following faculty expectations are based upon college procedures, division guidelines, accreditation guidelines, and discipline approved procedures. They are restated in this format for clarification of responsibilities. Additional information about these items may be found in the EPCC Faculty Handbook, Catalog, Policies and Procedures Manuals, and/or Faculty Minutes. NOTE: Unless otherwise noted, the term "faculty" refers to both full time and part time faculty members. ADOPTED TEXTBOOKS OR MANUALS FOR FACULTY Instructors are expected to use the textbooks specified for the courses they have been assigned to teach. Get to know your text material. Read the preface and any other special instructions to the teacher. Obtain any special teachers' manuals (if available). BAD WEATHER Classes will be held as scheduled during bad weather unless instructors are notified as follows: Radio and television announcements indicating that classes are canceled The EPCC web site indicates that classes are canceled The Program Coordinator indicates that classes are canceled Tejano Alert indicates classes are canceled It should be noted that this notification often occurs AFTER students and faculty may be starting towards an early clinical learning experience. SAFETY is paramount. If it is not SAFE for you or your student to drive, use common sense. NOTE: Official notice of campus closure is initiated only by the President
CAMPUS APPEARANCE A priority for the Rio Grande Campus this academic year is to continue to improve the appearance of the campus. Please do your part in keeping the campus clean and ask that your students do the same. Report any problems in writing (e‐mail is best!) to the Dean (pmitche8@epcc.edu). CLASSROOMS All requests for classroom changes are to be initiated with the Division office. When space has been identified and reserved, the instructor will be notified and can move to the new room. A Schedule Revision Form (SRF) must be processed. DO NOT take it upon you to change classrooms. An empty classroom does not necessarily mean that the room is available. STUDENT ATTENDANCE AND COURSE PURSUIT Guidelines on student attendance and course pursuit should be stated in the course syllabi. Become familiar with the college and division procedures and keep it in mind when determining whether or not to withdraw a student for lack of course pursuit. Prior to dropping a student for lack of maintaining satisfactory course pursuit, every effort should be made to assist the student. Missing one test and one homework assignment is not sufficient to demonstrate lack of course pursuit. However, a student who consistently fails to submit assignments or take tests can be withdrawn from the course. The College and Division want its students to stay in class. If they put forth an effort and are making progress, then they should be considered to be meeting the requirements of course pursuit. 28
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HEALTH CAREER & TECHNICAL EDUCATION MATH AND SCIENCE CRITERIA FOR COURSE PURSUIT Any statement that applies to your course or program should be included in the syllabus. Criteria for Course Pursuit ‐ In order to establish guidelines for determining when a student has ceased to pursue the Course objectives, the Health Career & Technical Education, Math & Science Division has set the following standards: 1. The student must adhere to the attendance requirement of course. In order to pursue the course, the student must attend minimum of hours of instruction. 2. The student will be able to make up number of hours of theory and hours of clinic as arranged by instructor. 3. Tardiness will be defined as being minutes or less late to class/clinical sessions and minutes or less late to theory sessions. Students will be allowed events or less of tardiness, after which the tardiness will be considered an absence. 4. If required by instructor, student also must follow the standards established in the Health Career & Technical Education, Math & Science Student Handbook and/or program addendum. The student is bound by standards in the Health Career & Technical Education, Math & Science Student Handbook as evidenced by the return of a signed/dated acknowledgment sheet. 5. Where the student continues to pursue the course objectives but is receiving failing grades, he/she will remain eligible to complete the course, except in instances where unsafe practice occurs. 6. The student must appear for examinations, presentations, or other required class activities and submit required papers, projects and/or reports as identified in the course syllabus/calendar. Failure of the student to follow the above will indicate that the student is no longer pursing the objectives of the course and may result in faculty‐initiated withdrawal or a grade of "F" GRADE SCANNERS AND OTHER FORMS Remember to submit grades, grade reports other forms in a timely manner. Completion of these reports is critical to receipt of financial aid checks by students and completion of state reports, which impact the funding for courses from the state. When reports are not picked up or turned in appropriately, the Vice President of Instruction and the Health Career & Technical Ed., Math & Science Campus Dean are notified on a daily basis until they are completed. When notices of delinquent reports are received, the faculty member will also receive daily calls from Division staff as well as possible e‐mails and/or written memoranda regarding this delinquency. Pick up and turn in your reports as soon as you see the posted signs on the doors of the campus! Continued failure to comply with these requirements may result in disciplinary action. CHANGE OF GRADE AND/OR INCOMPLETE A copy of the Grade Record showing the change and a statement explaining the reason for grade must accompany requests from instructors for a change of grade (including incomplete) change. (See “FORMS” folder in a separate file). Change of grade forms should be submitted to the Division office. Change of grade forms may be obtained from the Registrar’s office at any campus. Before submitting a Change of Grade Form to your Dean, please attach the following: 1. Updated Grade Record: 
Fill in grades for incomplete work that was submitted, line through the old grade on grade record, indicate new grade, and initial the change.  If the change of grade is because of an original grade given in error, please indicate the change, line through the old grade on grade record, indicate new grade, and initial the change 2. Memo/Supporting Documentation: Please attach memo/supporting documentation for change of grade. 29
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FOR YOUR INFORMATION ONLY‐COPY OF HOUSE BILL 2504 (QUICK REFERENCE GUIDE). 30
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FOR YOUR INFORMATION ONLY‐COPY OF OWA 2007 PREMIUM (OUTLOOK WEB‐REFERENCE) CONTACT TECHNOLOGY RESOURCE CENTER FOR A CLEARER COPY. 31
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FOR YOUR INFORMATION ONLY‐COPY OF HOUSE BILL 2504 (QUICK REFERENCE GUIDE). 34
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PART III ‐ CLINICAL INFORMATION CLINICAL TEACHING BEHAVIORS Faculty Members Should Exhibit the Following Clinical Teaching Behaviors: Ensure patient safety in all patient care activities. Seek assistance to augment own limitations. Provide assistance to students when they are learning new skills. Respond appropriately in emergency situations. Assess patients accurately. Competently provide for patients physical care needs. Effectively communicate patient information in writing. Perform technical procedures competently. Display knowledge specific to assigned unit, e.g. policies, procedures, resources available and specialized equipment. Faculty Should Exhibit the Following Interpersonal Skills in Clinical Teaching: Maintain a climate conducive to learning through positive interactions with staff. Demonstrate effective communications skills with members of the health care team. Faculty is open and approachable. Demonstrate a positive attitude. Shows respect for patients, students, and staff as individuals. Show a caring attitude toward students and patients. Role models professional appearance and behaviors for students. Show patience with students as learners. Collaborate with other health team members in providing patient care. Maintain calm and controlled manner regardless of the stress level of the situation. Display enthusiasm. Display a sense of humor. Faculty Should Utilize the Following Instructional Skills in Clinical Teaching: Supervise students to ensure safe practice. Maintain accessibility to students and staff throughout clinical shift. Assign patients appropriate for student's level of ability. Collaborate with staff in providing student learning experiences. Helps students become familiar with the affiliate site. Evaluate students as appropriate. 35
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CLINICAL LEARNING EXPERIENCES Assistance and instruction are to be provided to students when need is identified by either the student or instructor, except during an evaluation situation. Evaluation situations should be clearly identified to the student in advance and/or requested by the student. Even in evaluation situations, however, faculty should intervene to prevent unsafe practice. For each rotation of students, faculty is expected to provide an appropriate orientation to the affiliate and specific department/unit, which supplements the on‐line community‐wide orientation. This orientation should include demonstration of appropriate procedures and equipment which are unique to that affiliate or which students have not yet mastered. Faculty members are expected to complete any formative or summative evaluations of students in a timely manner. All students should review the written evaluations, and sign that the evaluation has been reviewed with them. This should occur on the day of the evaluation or the next class day when appropriate. Rotation evaluations should be completed by the end of the rotation or as otherwise scheduled on the course calendar. The student needs this information to continue to improve their performance as they progress to other clinical rotations. Faculty are expected to submit grades from clinical evaluations and written clinical assignments to the appropriate course responsible faculty member for recording on the grade report and calculation of the final course grade. Grades should be submitted as soon as possible after evaluation of the course materials or clinical rotation. Faculty members are expected to guide student clinical learning experiences to meet the stated course objectives. However, when the patient census does not allow for meeting of specific objectives, the faculty member is expected to adapt the learning experiences and objectives to provide for expanded experience and learning by the student. This may include demonstrating procedures not yet covered in class when the opportunity presents itself in the clinical setting, attending in‐services, discussion of case studies, review of patient records, review of prior skills, review of equipment function to include maintenance and troubleshooting, or other appropriate and related activities. Students and faculty are to evaluate the clinical learning experiences at the affiliate at the end of each rotation. Generic forms are available in the Division office and a copy is attached for your use if a program specific form has not been developed. These should be submitted to clinical or program coordinator for compilation and review no later than the end of the semester. Identified areas of concern regarding an affiliate should indicate a review of that affiliate by the clinical and program coordinator, with recommendations being determined by the discipline faculty and documented in discipline minutes. Refer to next page for sample forms. (See “FORMS” folder in a separate file). 36
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Copy of: EL PASO COMMUNITY COLLEGE HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE F A C U L T Y E V A L U A T I O N O F C L I N I C A L S I T E NAME OF CLINICAL SITE: HEALTH CAREER & TECH EDUCATION MATH & SCIENCES PROGRAM/COURSE:
DATES OF ROTATION: UNIT (If Applicable):
NUMBER OF STUDENTS: INSTRUCTOR’S NAME: PURPOSE: To determine the appropriateness of a clinical site for meeting specific course requirements in the program. The clinical site will be evaluated in the areas of (1) Learning Experience (2) Staff‐Student Communication and Relationships, (3) Staff‐Faculty Communication and Relationships, and (4) Facilities/Programs. Student input should be solicited in the completion of this from. INSTRUCTIONS: Read statement and evaluate each area by placing a checkmark (√) in the applicable column. 4 = EXCELLENT 3 = SATISFACTORY 2 = MARGINAL 1 = UNSATISFACTORY N/A = NOT APPLICABLE 4 AREAS EVALUATED: 1. LEARNING EXPERIENCES A. The number and type of patients for students to meet course objectives is B. The level at which the student is allowed to function within the facility is C. Role models at the site are A. Cooperation between staff and students is 2. STAFF‐STUDENT COMMUNICATION AND RELATIONSHIPS 3. STAFF‐ FACULTY COMMUNICATION AND RELATIONSHIP 4. CLINICAL SITE FACILITIES/PROGRAMS B. Staff interest in the teaching role is C. Staff’s inclusion of the student in problem‐solving and decision‐making is A. Cooperation between staff and faculty is B. Staff’s inclusion of faculty in problem solving and decision making is C. Staff’s communication of student learning needs to faculty is D. Student evaluation was objective and prompt A. The site’s orientation program for students is B. Availability and conditions of equipment and supplies for procedures are C. Utilization of current equipment, procedures, and treatment methods is D. Facilities for pre‐and post‐conferences are E. The standards of practice in the clinical site are 37
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1. Describe the experiences available at this facility that contributed most to student professional growth. 2. List common diagnosis of the patients that student observed at the facility and describe any opportunities students had to participate in multi‐disciplinary activities. 3. List strengths as well as possible areas of improvement for the facility. COMMENTS: 4. How could clinical assignments provide a better learning experience? I recommend I do not recommend using this clinical site for this course/program in the future COMPLETED BY (Clinical Instructor): ______________________________________ REVIEWED BY (Program Coordinator):______________________________________ REVIEWED BY (Dean): _________________________________________________ 38
DATE: ______________ DATE: ______________ DATE: ______________ 2015-2016
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Copy of: EL PASO COMMUNITY COLLEGE HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE STUDENT EVALUATION OF CLINICAL SITE Name of Clinical Site:_______________________________________________ UNIT (if applicable):____________________________ Health Career & Tech. Ed, Math & Sci. Program/Course:________________________________ Number of Students:_______________ Dates of Rotation:__________________________________________________ Instructor: __________________________________ PURPOSE: To determine the appropriateness of a clinical site for meeting specific course requirements in the program. The clinical site will be evaluated in the areas of: 1) Learning Experiences, 2) Staff‐Student Communication and Relationships, 3) Staff‐Faculty Communication and Relationships, 4) Facilities/Programs. Student input should be solicited in the completion of this form. INSTRUCTIONS: Read statement and evaluate each area by placing a checkmark (√) in the applicable column. EVALUATION STATEMENTS: 4 = EXCELLENT 3 = SATISFACTORY 2 = MARGINAL 1 = UNSATISFACTORY N/A = NOT APPLICABLE AREA EVALUATED Excellent 4 1. Learning Experiences: A. The number and type of patients for students to meet course objectives is............................................... B. The level at which the student is allowed to function Satisfactory 3 Marginal 2 Unsatisfactory 1 Not Applicable
N/A within the facility is.......................................................... C. Role models at the site are............................................... 2. Staff‐Student Communication and Relationships:
A. Cooperation between staff and student is............ B: Staff interest in the teaching role is...................... C. Staff’s inclusion of the student in problem solving and decision making is......................................... 3. Staff‐Faculty Communication and Relationships:
A. Cooperation between staff and faculty is........... B. Staff’s inclusion of faculty in problem solving and decision making is................................................ C. Staff’s communication of student learning needs to faculty is........................................................... D. Student evaluation was objective and prompt.... 4. Clinical Site Facilities/Programs: A. The site’s orientation program for student is...... B. Availability and conditions of equipment and supplies for procedures are................................. C. Utilization of current equipment, procedures, and treatment methods is......................................... D. Facilities for pre‐ and post‐conference are....... E. The standards of practice in the clinical site are... 39
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STUDENT EVALUATION OF CLINICAL SITE
1. Describe the experiences you had at this facility that contributed most to your professional growth. _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ 2. List common diagnosis of the patients that you observed at the facilities and describe any opportunities you had to participate in activities associates with services outside of your profession (multidisciplinary activities). _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ 3. List strengths as well as possible areas of improvement for the facility ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ 4. COMMENTS: ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ I recommend I do not recommend using this clinical site for this course/program in the future COMPLETED BY STUDENT (Optional): ______________________________________ REVIEWED BY (Program Coordinator):________________________________________ REVIEWED BY (Dean):____________________________________________________ 40
DATE: _______________ DATE: _______________ DATE: _______________
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Copy of: EL PASO COMMUNITY COLLEGE HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE STUDENT EVALUATION OF CLINICAL INSTRUCTOR/PRECEPTOR INSTRUCTOR’S NAME: HEALTH CAREER & TECHNICAL EDUCATION MATH & SCIENCE PROGRAM/COURSE:
DATE:
SEMESTER:
INSTRUCTIONS TO THE STUDENT: The following statements are about various aspects of clinical instructions for this program/course during the current semester. Your thoughtful responses to these statements will provide helpful data for your instructor. Please respond to each of the following statements by placing a checkmark (√) in the appropriate column, and provide information requested in the COMMENT SECTION. EVALUATION STATEMENTS: 4 = EXCELLENT 3 = SATISFACTORY 2 = MARGINAL 1 = UNSATISFACTORY 1. The instructor/preceptor provides effective clinical assignments when available 4 3 2 1 2. The instructor/preceptor demonstrates competence/knowledge in performing and/or directing clinical skills. 3. The instructor/preceptor clearly relates clinical assignments to current theory 4. The instructor/preceptor relates the clinical experience (s) to the clinical objectives. 5. The instructor/preceptor provides effective clinical guidance in the clinical area 6. The instructor/preceptor evaluates clinical performance according to written criteria 7. The instructor/preceptor is available to students during the assigned instructor’s time period 8. The instructor/preceptor maintains a positive working relationship with personnel in areas utilized for the clinical experiences 9. The instructor/preceptor provides constructive criticism in a tactful manner 10. The instructor/preceptor demonstrates professional behavior towards: A. The patient.......................................................................................................................... B. The student.......................................................................................................................... C. Faculty/clinical staff........................................................................................................... COMMENTS: 1. How could clinical assignments provide a better learning experience? _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ 41
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CLINICAL INCIDENTS OF UNSAFE PRACTICE Affiliate procedures will be followed in completing incident reports for areas of omission or commission by students or faculty. Written summaries of student unsafe practice will be documented on student counseling forms, with student comments, and forwarded to the Clinical Coordinator and Program Coordinator for review and other action as appropriate with the student. Students may submit written comments regarding the incident with the counseling form. Students should be verbally counseled at the time of the incident. Documentation of student counseling should be completed within 48 hours of the incident. Problems which may involve course failure or program withdrawal recommendations, will be immediately forwarded to Program Coordinator for consultation and to Health Career & Technical Ed., Math & Science RG Campus Dean. Generic Student Counseling Forms are available in the Division office and a copy is attached (Page 34) for your reference. Written summaries of incidents involving the faculty member will be submitted by the involved faculty member to Instructional Coordinator for review and comment prior to forwarding to the Dean for other action when indicated. The input of the Instructional Coordinator is requested only to identify those discipline specific issues which may not be apparent to the Dean. 42
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Sample:
Health Career & Technical Education, Math and Science Student Counseling Form Program: ________________________________________________________________________________ Student: _________________________________________________________________________________ Counseling Session Date: _____________________________ Time: ________________________________ Follow‐up Session Scheduled __________________________ Date: ________________________________ ________________________________________________________________________________________ Reason for Session: ________________________________________________________________________________ Summary: Counseling Recommendations/Contract: _____________________________________________ Instructor Date: ______________________ Student Comments: _________________________________________________ Student Date: _____________________ Signature of student indicates that student has read information; it does not indicate agreement with information. _______________________________________________________________________________________________ Reviewed by Dean/Director _______________________________________________________________________ Original –Division Dean/Student File Yellow – Student Copy Pink – Faculty 43
Goldenrod – Counselor/Tutor
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GUIDELINES FOR ISSUING A DISCIPLINE CERTIFICATE OF COMPLETION OBJECTIVE: To identify the process a discipline/program coordinator will follow to issue a discipline certificate of completion if required by program’s accreditation agency Procedure (guidelines): 1. Discipline may issue a certificate of completion for a graduate if graduation office issued certificate or official transcript does not satisfy accreditation agency’s requirements (e.g. verification of course completion, inclusion of statement of accreditation, accrediting agency logo, etc.). 2. Program Coordinator will verify students’ course completion and/or graduation with graduation office by requesting list of actual completers/graduates for that semester. 3. Program Coordinator will issue Certificate of Completion according to requirements of program’s accrediting agency. a. The certificate will be printed on an official El Paso Community College certificate form, obtained from Marketing which includes the college logo. b. The certificate should also have the logo of the accrediting/approval agency which is electronically added by the coordinator when preparing the certificates. 4. Program issued certificate of completion must contain one the following numbering systems: a. Year of Graduation and followed by semester of graduation and then listed number for student in the verification letter of graduation office’s. Example: if the verification letter lists a graduate as: 13‐John Doe for spring 2014 then printed record number on certificate for that student would be 20142013. b. If a number for the individual student is established by an external agency (licensing, certification, or registry), then that number may be included on the certificate of completion. 5. Issued certificates must be signed by program coordinator and then should be sent for supervising Dean’s signature with a copy of verification letter from graduation’s office. Certificate must include typed name and title of both the Dean and Coordinator as well as the date of issuance. 6. Issued certificates must include the following statement: “This Certificate Should be accompanied with an official transcript from El Paso Community College which verifies course completion and/or graduation” 7. After signature of the supervising Dean, the Certificate should be imaged to a server file. 44
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Sample: Certificate of Completion
For successful completion of the
_________________ Program of
El Paso Community College, El Paso, Texas on____________
Certification Number
Certification date
Signed by Dean
Signed by Program Coordinator
This Certificate Should be accompanied by an official transcript from El Paso Community College Student Name
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EL PASO COMMUNITY COLLEGE Health Career & Technical Education, Math & Science STUDENT INFORMATION FOR BACKGROUND CHECK AND SUBSTANCE ABUSE TESTING In order to ensure that health care facilities are in compliance with their accreditation guidelines, all students enrolled in specified health‐related educational courses and programs are required to undergo a background clearance and substance abuse screening. Students who fail to obtain clearance will be prohibited from admission or enrollment in specified programs/courses for a period of one‐year. NOTE: Substance Abuse Screening should be completed no more than 3 months (90 days) prior to beginning clinical. NOTE: Students who withdraw from health‐related coursework for one semester or longer, are required to repeat substance abuse screening and/or background checks testing upon re‐enrolling in health‐related courses/programs. NOTE: Students are responsible for all costs associated with substance abuse screening and background checks, including any required repeat checks. To initiate your background and substance abuse screen clearance, go to www.elpasoex.com (America Databank) and follow the process listed on the web page. Make sure you select only the option(s) that you need at that time‐it will affect your cost. Your clearances will be sent directly to the dean/director of your program at the college. Only background and substance abuse testing from this approved vendor will be accepted. There are two levels of background screening ‐ Level I is required for all students, while Level II is only required for students already licensed or certified in any area. Level I check the following items: Cost is $37.00 1. Social Security Number Verification 2. Criminal Search ( 7 years or up to 5 criminal searches 3. Employment Verification (Include reason for separation and eligibility for re‐hire for each employer) 4. Violent Sexual Offender and Predator Registry Search 5. OIG List of Excluded Individuals/Entities 6. GSA List of Parties Excluded from Federal Programs 7. US Treasury, Office of Foreign Assets Control (OFAC), List of Specially Designated Nationals (SDN) 8. State Exclusion List http://www.hhsc.state.tx.us/OIE/exclusionlist/exclusion.asp 9. NOTE: If you do not have a Social Security Card, use zeroes (example: 000‐00‐000). You will then need to bring a photo ID to finalize your background clearance. Level II checks the following items: Cost is $59.00 1. all of level elements 2. employment verification (includes reason for separation and eligibility for re‐hire for each employer) 3. License/certification verification 46
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The following findings on the background screening will prevent your participation in clinical courses: 1. Identification on the list of ineligible persons 2. Any criminal conviction identified as exclusion by the affiliates. Incident listed on the Exclusion Guidelines. Substance Abuse Testing: Cost is $26.50 1. An email will be sent to you with a reference number after payment has been made. The information on the email will include the reference number and information on the approved laboratories as to where to go take your substance abuse test. From the day you receive your email you have only five (5) days to take your test. If you go beyond the five (5) days, you will have to re‐pay and re‐take the test again to be cleared for clinical. 2. Your results will be sent to the Dean/Director of your program. Upon review of your background check and/or substance abuse test results, you will receive a letter of clearance or non‐clearance, which you will submit to your program director/coordinator. You must also complete a substance abuse test within ninety (90) days of starting your clinical course. Check with your program coordinator to verify timelines so you do not repeat taking the test too soon. Deadlines: There are different enrollments or ranking dates for each of the health programs/courses. Please check with the information in the catalog as well as with your health career counselor, program coordinator, dean or director to make sure you have completed all requirements. Normal processing can take place in a few days, but sometimes verification requirements may take even a few months to complete some background check follow‐up requirements. If you do not order your background check or substance abuse screening timely, then you may miss your deadline. If you have any questions, contact the Dean of Health Career & Technical Education, Math and Science Division at (915) 831‐4030 or Dolores Arellano at (915) 831‐4027. Sincerely, Dr. Paula Mitchell Dean, Health Career & Technical Education, Math and Science Revised: June 30, 2015
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SUBSTANCE ABUSE: DEFINITIONS, GUIDELINES, AND PROCEDURES. REVISED JUNE 30, 2015 Definitions: 1. Controlled substance: a substance, including a drug, an adulterant, diluent, and an immediate precursor listed in Chapter 481 of the Texas Health and Safety Code. 2. Controlled substance analog: (a) a substance with a chemical structure substantially similar to the chemical structure of a controlled substance as defined in Chapter 481 of the Texas Health and Safety Code or (2) a substance specifically designed to produce an effect substantially similar, or greater than, the effect of a controlled substance. 3. Illegal drug: Any substances controlled under federal and state law that are not authorized for sale, possession or use including legal drugs that are obtained or distributed illegally, inhalants having psychological and/or physiological effects, or prescription medication when used in a manner or for a purpose other than prescribed and/or used by someone other than the person prescribed for. Controlled substance analogs or volatile substances that produce the psychological and/or other physiological effects of a controlled dangerous substance are also considered illegal drugs. 4. Inhalant: A substance containing a volatile chemical, as defined in Section 484.002 of the Texas Health and Safety Code. 5. Medical Review Officer. A licensed physician designated by the selected vendor or independent testing laboratory conducting the substance abuse tests who conducts the final review of all test results prior to reporting to the College. 6. Nonprescription medication. A drug that is authorized in the US pursuant to federal or state law for general distribution and use without a prescription in the treatment of human diseases, ailments, or injuries. 7. Positive Test. A drug test confirming that a covered individual is subject to the effects of alcohol, a prescription drug, or an illegal drug or drug metabolite. 8. Prescription medication. A drug prescribed by a duly licensed physician, dentist, or other medical practitioner licensed to issue prescriptions for use solely by the individual that the medication is prescribed to and can only be obtained in the US with a prescription. Proof of a valid prescription will be required for prescription medication purchased in Mexico or another country as noted above. Prescriptions must be from a medical practitioner licensed in the US. 9. Specimen‐a tissue or product of the human body such as urine, blood, saliva, hair, or breath which is chemically capable of revealing the presence of drugs in the human body. 10. TPAPN‐Texas Peer Assistance Program for Nurses is a program established to help RNs and LVNs with issues of substance abuse and rehabilitation which offers an alternative to reporting to the licensing board. This program does not cover students or other health care practitioners 48
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Guidelines and Procedures: I. Prohibited Conduct A. Being subject to the effects of alcohol or an illegal drug while in the course and scope of clinical education while on El Paso County Community College District (EPCCCD) property or clinical affiliate agencies is prohibited. Prohibited conduct may also include conduct related to alcohol or illegal drug use that occurs outside of educational experiences if such impairment has the potential to adversely affect clinical education, the safety of others, or EPCCCD’s reputation in the community. 1. In the case of alcohol, any detectable level of alcohol in blood, saliva, or on the breath using a breath analyzer. 2. In the case of illegal drugs, having a concentration level at or above the cutoff levels set by the United States Department of Health and Human Services Mandatory Guidelines for Federal Workplace Drug Testing Programs (as amended, latest version) or other guidelines established by clinical affiliates. 3. In the case of prescription medication, unauthorized and/or abuse of prescription medication when taken in quantity not prescribed or for purposes other than those intended by the prescription, including taking prescription medication prescribed to another individual. a) Prescription medication purchased in another country without a valid prescription from a U.S. licensed physician, dentist, and/or recognized medical practitioner will be considered a violation of this policy. Proof of a valid prescription will be required for all prescription medication. b) A student taking prescription medication which may reasonably interfere with educational performance, judgment, attendance, behavior and/or safety, must provide medication documentation to the designated administrator demonstrating their ability to perform safely before being permitted to attend clinical education courses. A physical examination or medical clearance indicating no limitations in activity due to medication must be on file with the Pre‐
testing Consent Form in the event of a positive test due to prescription medication. c) A student may request reasonable accommodation if they are taking a prescription medication that interferes with their ability to perform the essential functions of their course requirements. (1) In the case of students, this must be documented on the student’s physical examination and their statement of Physical/Technical Standards. Documentation must be reviewed and appropriate plans must be completed through the Center for Students with Disabilities. 4. Failure to report a new arrest or conviction related to violation of an alcohol and/or drug statute to the appropriate administrative supervisor is considered a violation of this procedure B. Testing 1. Students accepted to and/or enrolled in health‐related credit and non‐credit programs with a clinical component requiring direct patient dare are required to submit to initial substance abuse testing. a) Positive drug test results will result in the withdrawal of the application for admission to a specialized‐admissions program and/or enrollment in other specified health‐related courses/programs. b) The applicant will be informed in writing by the appropriate educational administrator that they did not meet required standards for enrollment. c) Students are disqualified from being considered for admission/enrollment in a health‐related course/program at El Paso County Community College District (EPCCCD) for a period of one‐year as specified by clinical affiliates. d) For students, substance abuse testing must be conducted prior to a student’s first clinical rotation (no earlier than 3 months and no later than two weeks prior to the initial clinical course starting 49
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date). Students who withdraw from a clinical education program for more than one semester must repeat drug testing at their own expense prior to re‐entry. 2. Reasonable suspicion substance abuse testing may be initiated when there is reasonable belief than an individual is impaired or using or has used illegal drugs in violation of this procedure. Reasonable suspicion must be based upon specific objective facts and reasonable inferences. This may be based upon (but not limited to) the following: a) Observable phenomenon such as direct observation of drug use and/or physical symptoms or manifestations of being subject to the effects of a drug or alcohol, including detection of alcohol on a covered individual’s breathe. b) Abnormal conduct or erratic behavior while in the course and scope of clinical education courses, unexplained and/or frequent absenteeism, unexplained and/or frequent tardiness, personality changes, disorientation, or deterioration in performance and/or interpersonal relationships. c) Evidence that a covered individual has tampered with a drug test. d) Evidence that a covered individual has caused or contributed to an accident while in the course and scope of educational experience which results in injury to a patient or other individual or damages to property over $500. e) Evidence that a covered individual is involved in any irregularity in the documentation or handling of drugs, evidence of missing or unaccounted for drugs, inappropriate disposal of or evidence of tampering with drugs when the covered individual has access to such drugs. f) Discovery or presence of illegal or suspicious substances or materials in the individual’s possession or near their assigned educational site. 3. Reasonable suspicion of substance abuse testing may be requested by either El Paso County Community College District (EPCCCD) or an assigned clinical facility. Depending upon the situation and agency requesting the test, cost may be paid by EPCCCD, the clinical facility, or the individual. C. Random substance abuse testing. Students are not subject to random substance abuse testing at either EPCCCD or the assigned clinical facility at this time. D. Follow‐up substance abuse testing for individuals undergoing approved substance abuse/alcohol rehabilitation may be required during or following completion of the program. II. Testing Procedure A. Testing procedures may change depending upon outside vendor requirements. B. Student will go on‐line to the indicated website and enter the appropriate code. The code is provided by the vendor to the college and the college will provide the code to the student. 1. Student places order and submits payment (by credit card on‐line or by money order to the vendor by mail). Once payment is confirmed by the vendor, a confirmation page will be printed by the student (immediately on‐line or upon receipt of e‐mail). 2. The confirmation page must be taken (DO NOT MAIL) to the appropriate El Paso County Community College District (EPCCCD) location based upon course/program of application/enrollment. a. A copy of the confirmation page will be retained by the EPCCCD representative. b. The student will be asked to submit a copy of the Pre‐testing Consent Form to the EPCCCD representative. This form may be obtained in advance or obtained at this time. c. A chain of custody form will be provided to the student. This form must be taken to an approved testing site (list provided to student) within 5 working days of the date on the confirmation form. i. Failure to complete the testing within 5 working days will result in a notification of “no show” by the testing agency to EPCCCD and forfeiture of the paid fee. 50
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ii. The student will be required to re‐apply for the testing process, following each of the preceding steps and pay the required fees. iii. A “no show” result will not count as a positive test. d. An e‐mail will be sent by the vendor to the student relaying the test results. i. Results take approximately 24 business hours for negative tests and 72 business hours for a positive test. ii. All positive tests are reviewed by the testing laboratory’s Medical Review Officer prior to releasing the results. e. The student prints a Certificate from the website using the code provided in the results e‐mail. i. The student submits a copy of this Certificate to the appropriate educational administrator (same location where Chain of Custody Form is obtained) who confirms the results and provides an appropriate clearance/non‐clearance letter to the student. ii. The student must provide a copy of the clearance letter to the appropriate program coordinator in order to be assigned to a clinical rotation. f. Students with a positive test result will have their results reviewed by the appropriate educational administrator. i. Students who are approved for enrollment with a positive test must a) Have a current physical examination or other correspondence from their healthcare provider licensed in the United States. The documentation must be dated within 3 months of the testing date. b) Current Student Physical/Technical Standards form signed by the student indicating any declared limitations. ii. Students who are approved for enrollment with a positive test result must have a written plan for their accommodation from the EPCCCD Center for Students with Disabilities if necessary due to declared limitations. Copies of necessary medical documentation for the accommodation plan must be on file with both the educational administrator and the Center for Students with Disabilities. iii. Changes in student’s physical/mental status must be documented by updated medical documentation. Re‐testing may be required depending upon the medical documentation provided. iv. Students who are not‐cleared for assignment to a clinical rotation will be administratively withdrawn from any enrolled health‐related courses and will be barred from enrollment in health‐related courses and programs at EPCCCD for a period of one‐year. Notification of this disciplinary action will be sent in writing by the Vice President of Student Services. III. Consent A. Prior to receipt of the Chain of Custody form from the appropriate educational administrator, the student must complete and sign the Pre‐testing Consent Form. The individual must agree to the release of the test results to EPCCCD in writing. B. Withholding Consent. Covered individuals may refuse to submit to substance abuse testing. However, refusal to submit to a drug test when requested (initial, reasonable suspicion or follow‐up testing) will result in immediate disciplinary action (e.g. administrative withdrawal from courses/program). IV. Specimen Collection and Testing A. Specimens will be collected by the approved vendor/testing laboratory with regard for privacy of the individual. 51
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B. Testing will be conducted by an independent licensed laboratory, following appropriate chain of custody and laboratory procedures. C. Testing will follow accepted medical and scientific procedures, as verified by the independent licensed laboratory, including the establishment of controls. D. Specimens which are compromised and invalidated or which cannot be read due to dilution may result in re‐testing. 1. The individual will be contacted to reapply and submit another specimen for any re‐testing. 2. Failure to submit another specimen within the specified time frame will result in a “refusal to be tested” result. Appropriate action will result; to include disciplinary action, denial of enrollment, or denial of Admission. E. Evidence that the specimen was deliberately tampered with, contaminated, or altered with the intent to invalidate the results will result in a “refusal to be tested” result. Appropriate disciplinary action will result. F. Substance abuse testing will be for the following substances: 1. Amphetamines (e.g. methamphetamine, ecstasy, speed, uppers, methylphenidate, eve, crystal) 2. Barbiturates (e.g. Depressants, GHB, Downers, secobarbital, pentobarbital, butabarbital, phenobarbital) 3. Benzodiazepines (e.g. Valium, Librium, tranquilizers, sleeping pills, anxiety pills) 4. Cocaine metabolite (e.g. cocaine, coke, crack) 5. Opiates (e.g. opium, morphine, codeine, fentanyl) 6. Phencyclidine (e.g. PCP, Angel Dust) 7. Marijuana (THC) metabolite (e.g. cannabinoids, marijuana, pot, smoke, weed, Mary Jane) 8. Methadone (e.g. dolophine, often used in treatment of heroin addiction) 9. Methaqualone (e.g. Quaaludes) 10. Propoxyphene (e.g. Darvon, Darvocet) V. Disciplinary Action A. Students with a positive test result, which does not meet the criteria stated elsewhere in this procedure; clearance will be administratively withdrawn by the appropriate educational administrator from any health‐related courses. 1. The educational administrator will communicate these results to the student in writing. 2. The educational administrator will submit a request for further disciplinary action to the Vice President of Student Services. This request will be to bar the student from any future enrollment in either credit or non‐credit health‐related courses at EPCCCD for a period of one‐year. The Vice President of Student Services will notify the student in writing of this action and will have this disciplinary action posted on the student’s academic record. 3. Evidence of tampering with tests, injury to other individuals or property due to substance use, or arrest/conviction of any substance related crimes may result in additional disciplinary action (e.g. probation, suspension) as determined by the Vice President of Student Services. VI. Identification of Programs A. Programs will be identified by the appropriate educational administrator based upon (1) Requirements from clinical affiliates (2) Accrediting agency requirements, (3) Licensing/Certifying agency requirements. 52
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B. All students enrolled in identified programs will be required to undergo initial testing as described in this procedure. C. Requirements for testing are subject to change based upon changes in affiliation agreements and other external requirements. VII. Confidentiality A. Substance abuse test results and other information acquired during the testing process will be treated as private and confidential information. Except as permitted or required by law, this information will not be disclosed by the College or the testing laboratory to any other employer, third party, government agency, or private organization without the covered individual’s written consent. Communication of “cleared” test results will be provided to the clinical affiliate as stated in the Pre‐testing Substance Abuse History Statement/Consent Form. B. Students completing educational requirements at an external agency will be reported to the educational institutions designated contact upon violation of external agency’s procedures or upon identification of reasonable cause for testing. C. Documentation will be maintained in a separate secure file in the educational administrator’s office. Retention of this information will be in accordance with applicable record retention requirements. D. Access to detailed information will be restricted solely to those employees having a demonstrated absolute need to know, including but not necessarily limited to: the designated educational administrator or their designee, an authorized agent of a licensing/certifying agency or upon presentation by a valid subpoena and/or request by a duly authorized regulatory agency. VIII. Awareness and Education A. Information about substance abuse testing requirements will be published in the college catalog, the Student Clinician's Handbook, the semester course schedule, student program information guidelines, and other documents as appropriate. B. Information about substance abuse testing requirements will be included in the Health Careers Orientation sessions conducted by the counselors and in any program‐specific orientations conducted by program coordinators/faculty.
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EMPLOYEE SUBSTANCE ABUSE TEST, AGREEMENT, AND CONSENT FORM Programs requiring criminal background checks and substance abuse testing will be identified by the appropriate Dean/Director. Refer to EPCC Procedure 3.05.01.14 I hereby agree, upon a request made under the substance abuse testing of El Paso Community College (EPCC), to submit to a substance abuse test and to furnish a sample of my urine for analysis. I understand and agree that if I at any time refuse to submit to a substance abuse test or if I otherwise fail to cooperate with the testing procedures, I may be subject to disciplinary action up to and including termination. I further authorize and give full permission to have EPCC send the specimen or specimens so collected to a laboratory for a screening test for the presence of any prohibited substances under the procedure, and for the laboratory or other testing facility to release any and all documentation relating to such test to EPCC and/or to any governmental entity involved in a legal proceeding or investigation connected with the test. Finally, I authorize EPCC to disclose any documentation relating to such test to any governmental entity involved in a legal proceeding or investigation connected with the test. I will hold harmless EPCC and any testing laboratory EPCC might use, meaning that I will not sue or hold responsible such parties for any alleged harm to me that might result from such testing, including loss of employment or any other kind of adverse job action that might arise as a result of the drug test, even if an EPCC or laboratory representative makes an error in the administration or analysis of the test or the reporting of the results. I will further hold harmless EPCC and any testing laboratory EPCC might use for any alleged harm to me that might result from the release or use of information or documentation relating to the substance abuse test, as long as the release or use of the information is within the scope of this form as explained in the paragraph above. This authorization has been explained to me in a language I understand, and I have been told that if I have any questions about the test or the form, a college representative will answer them. I understand that EPCC will require a substance abuse screen test whenever I am involved in an on‐the‐job accident or injury under circumstances that suggest possible involvement or influence of drugs in the accident or injury event. __________________________________ _______________________ Signature of Employee Date __________________________________ _______________________ Printed Name of Employee I.D. Number __________________________________ _______________________ EPCC Representative Date 54
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PART IV ‐ FACULTY INFORMATION FACULTY DATA CARD Current faculty if you have a change in name, address, and telephone number a new card must be submitted to update personal file information. These cards are available in the Division office. You must also go to Personal Services Resources and submit the change of name/address/phone information to them. They will not accept it from the Division staff. Some changes may now be made on the personnel web site. All written correspondence sent to College offices through campus mail must be properly addressed and enclosed in a transmittal envelope. This is especially true of withdrawal and reinstatement forms. In addressing the envelope, include the first and last name, title, department or instructional and campus. Also include your name and campus as the sender. Mail to the Division office through campus mail should be addressed as follows: Dr. Paula R. Mitchell Health Career & Technical Ed., Math & Science Campus Dean, RG Campus A240, Rio Grande Campus U.S. mail should be addressed as follows: Dr. Paula R. Mitchell Health Career & Technical Ed., Math & Science Campus Dean, RG Campus El Paso Community College P.O. Box 20500 El Paso, Texas 79998 E‐mail address as follows: pmitche8@epcc.edu LICENSES AND CERTIFICATIONS Licenses and certifications must be maintained up‐to‐date by all faculties. The Division office maintains a credential file for each faculty that includes current faculty licenses and certifications with expiration dates. Please bring any newly received licenses or certificates to the Division office for documentation. (See Elvia in the Division office for assistance with this review). UPDATING FACULTY CREDENTIAL FORMS AND SALARY PLACEMENT Faculty who receive additional education, complete additional degrees, or who receive additional professional qualifications through certification should submit this information to update all credentials (full‐time and part time) and possibly salary placement (full‐time only) It could affect your ability to teach. (See Elvia in the Division office for assistance with appropriate paperwork). TRANSCRIPTS Official transcripts must be on file in the Human Resources to document your credentials to teach. Reminders are sent by the Human Resources until these are received. Faculty must request that these be sent directly from the school to Human Resources. This is your responsibility. Failure to submit these documents may affect your ability to teach. Documents must be received within thirty days of the start of a semester. 55
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FACULTY EVALUATION All faculty (full‐time and part‐time) need to complete a self‐evaluation for the academic year. Copies of the forms are available by e‐mail from the Division or Coordinator. Part time faculty should submit the forms to the Program Coordinator who will review it and forward it to the Division Dean. Full‐time faculty should submit self‐
evaluations directly to the Division Dean. Full‐time faculty who are scheduled for evaluation for this academic year should schedule a pre‐evaluation meeting and a date for the actual evaluation. Contact Roberta Rodriguez in the Division office 831‐4026 for an appointment. Reminder notices will be sent to that faculty who have not completed or scheduled evaluations. New full‐time faculty must be evaluated during the FALL semester. Returning lecturers or probationary faculty maybe evaluated in either semesters. TENURED faculties are evaluated at least every other year. Part‐time faculty will be evaluated by their Program Coordinators and should coordinate a time and date with the Program Coordinators for the evaluation. INSTRUCTOR ABSENCES ‐ FULL‐TIME INSTRUCTOR Notify the Division office or Program Coordinator. Unanticipated absences must be reported by phone, call as soon as possible to Program Coordinator and the Division Office. Leave forms must be submitted upon return to work. Non‐emergency absences must be coordinated in advance with Program Coordinator and/or Clinical coordinator. Discuss with the Dean and Program Coordinator the anticipated length of the absence. Attempt to locate a full‐time instructor to cover your class (es). Full‐time instructors are not normally paid by the institution for substituting. Full‐time instructors are expected to assist in covering other full‐time instructors' classes on occasion. Such practice is considered a professional courtesy on a short‐term basis. If you are unable to arrange coverage for your class (es) by a full‐time instructor, the Program Coordinator or the Dean will make arrangements. A substitute will not be used in the case of a one day absence, unless the class to be missed meets in the evening or on the weekend for longer than two hours. A leave form should be submitted to the Division office within 24 hours of your return to work. If an absence is anticipated in advance, a leave form should be submitted prior to the day(s) of absence. Faculty who are going to be absent from a class (es) should provide the substitute with lesson plans when time allow for planning. Alternate class schedules to make up missed class time are permissible as long as a written plan is submitted to the Program Coordinator and Dean.
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INSTRUCTOR ABSENCES PART‐TIME INSTRUCTOR (If not participating in Part‐time Faculty Absence Exchange Program, or if the days in that program have been used.) 1. Discuss with the Program Coordinator the anticipated length of the absence. 2. Assist the Program Coordinator in locating a substitute, if the length of absence warrants. 3. Regardless of who substitutes, contracts will be completed by the Division Dean. Instructors are not to offer substitutes any compensation (monetary or in‐kind) PART‐TIME ABSENCE EXCHANGE PROGRAM The Part‐Time Absence Exchange Program allows part ‐time faculty to exchange classes due to absence without being docked for the time missed. A maximum of three days per year (no more than two days in any one semester) can be exchanged. Details regarding the program are available on the college’s website under policies/procedures. NON‐RETURNING FACULTY A Personnel Separation Form must be completed for any non‐returning (permanent) part time faculty. This will remove them from the personnel records (See Elvia Curiel in the Division office for assistance). Faculty who plan to resign or retire prior to the next academic semester or academic year are asked to submit their letter of resignation or retirement as soon as possible to allow for advertising and hiring processes. Advertisements are not released unless the resignations have been received. You must also complete a Personnel Exit Clearance Form and Separation Form in the Division office. These forms are forwarded to Personnel Services. Books and supplies that are College property should be returned to the Program Coordinator or to the Division office. Keys must be turned in at the Campus Police. You must obtain the initials on the Exit Clearance Form which is then submitted to the Division office for completion. Please return any library materials to the Library before leaving. OFFICE HOURS Complete an Office Hour Form and submit to the Division office and to your Program Coordinator. This is required for all full‐time and part‐time faculty. Copies of the office hour card are available in the Division office. Full‐time faculty should post a copy of office hours on their office door. Office hours should be scheduled at a convenient time for students. Part‐time faculty are asked to have one office hour per week for each course taught, up to three hours per week or as calculated based upon teaching load. These hours may be held before or after the course. 57
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WORKLOAD Establish office hours in accordance with the existing faculty workload procedure. These hours are to be convenient to the student class schedule and are to be scheduled on campus, Monday‐Friday unless students are in clinical with the instructor for a full day. On that day, the office hours may be at the clinical site, before or after clinical office hours for evening and weekend classes should be at a convenient time for those students. Office hours are to be submitted in writing to the Instructional Coordinator and the Division office at the beginning of each semester. Both full‐time and part‐time faculty is expected to maintain office hours as required by the faculty workload procedures. Office hours are to be provided verbally and in writing to students. The purpose of office hours is to assist students with instructional issues. Office hours are to be printed on syllabi. In addition, each full‐time faculty member should post office hours outside his/her office. If you are not in your office during the scheduled time, please post your whereabouts on your office door. Also, let the Division staff know where you can be reached. Full time faculty is expected to work 40 hours per week. This includes a student contact hour requirement of 21 hours per week or 15 credit hours, depending upon the assignment. The remainder of the 40 hours includes office hours, meetings, and preparation or grading time. Summer hours will vary from the 21/15 requirement due to the shorter scheduling of courses. Check the faculty assignment/action form for your assignment each semester. MEETINGS In accordance with the existing faculty workload procedure, all full time faculty are required to attend (1) discipline and (2) division meetings unless they are in a scheduled class or have an excused absence (e.g. illness, approved travel). Leave Forms should be submitted prior to or immediately following absences. Part time faculty is strongly encouraged to participate in Discipline and Division meetings. 58
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FREQUENTLY ASKED QUESTIONS: 1.
What services does the physical plant provide? Who do I call for services? The Physical Plant Department has a person who serves as a work order control person to provide the college one central number to call when checking on design work requests or other orders. 831‐2280 2. What are the responsibilities of the IE Committee? There was a lot of discussion about broadened representation on IE. Who makes the decision? Are the meetings open to all? The District Wide Institutional Effectiveness Committee is composed of representatives from each of the College's six Executive teams. It reflects all employee ranks and students, and is divided by gender, ethnicity, and campus/site, within the District. Input on all decisions and dissemination of information is from the bottom up, top down, and across the organization. The District Wide Institutional Effectiveness Committee oversees the office of Institutional Effectiveness. The committee is charged with making recommendations to the President on all aspects of the Institutional Effectiveness Process at El Paso Community College. This process includes strategic planning, unit review and institutional improvement. It is the responsibility of the Committee to support the linkage of planning, resource allocation and assessment with the intended outcome being continuous improvement college wide. The Committee serves as a clearinghouse for the coordination of these efforts. Members are responsible for communicating information, suggestions and requests from The Executive Area Institutional Effectiveness Committees to the District Committee and vice versa. Meetings are open to all. 3. How do I deal with disruptive students and attendance issues? What is the College Policy? Will the College support my classroom policies? Please refer to the "Student Code of Conduct" in the College Catalog, the Faculty Handbook, and contact your respective Division office. Consult with your Campus Dean regarding your classroom policies. 4. Where do I get a computer? Can I get access to the Internet? How do I get my college e‐mail? How do I sign up for technology training? Do I have to go to Valle Verde? Who do I call when I have problems with my computer? Where can I borrow a laptop? Are LCD panels available to faculty for classroom use? Computers are available to all faculty in the Faculty Resource center at each campus and at the part‐time faculty offices on each campus. Contact your Division to assist with finding out your e‐mail address. Computer projectors, DVD players, etc. are available through the Media Center. Smart‐classroom carts are being installed in various classrooms throughout the District. Every staff and faculty member receives a college e‐mail account upon hire. 5. What are the faculty members in other disciplines doing in the classroom? Faculty development workshops also provide wonderful opportunities to see what other faculty are doing in their areas. Attendance at the Southwest Seminar for Great Teaching would also provide faculty members an opportunity to see what other faculty are doing in their disciplines. 6. Can students "challenge" classes? Which ones? What is the process? Yes, students can challenge classes by taking Challenge Exams available at each of the Testing Centers. A listing of all challenge exams is available at the Testing Center at each campus. A copy of the challenge exam process is also available on‐line. 7. Where do student fees go? What is the technology fee? How is that money spent? 59
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2015-2016
A portion of the student fees is designated for specific areas of the college, such as; the parking fee is used for public safety (i.e., hiring more security officers for the college, installing additional lighting and telephones in the parking lots, etc.), and the athletic fee is used to support the athletic programs at EPCC. The remainder of the student’s fees goes directly into the general revenue account which is used to support general institutional needs (i.e., employee wages, building maintenance, utilities, etc.) A percentage of the money that is collected from student tuition and fees is used specifically to improve technology and equipment (i.e., purchase of computers, software, laboratory equipment, etc.) at El Paso Community College. 8. What is the College teaching/learning philosophy? Please consult the Employee Handbook, the Faculty Handbook, individual Discipline's Mission Statements and EPCC website. SEMESTER CHECKLIST AND FORMS The faculty semester checklist is distributed at the beginning of each semester. Copies of appropriate forms are attached for your use. Please complete the listed activities and submit required papers to your Program Coordinator as noted. If you lose checklist, additional copies are maintained on file in the Division office. The Instructional Coordinator semester checklist is also distributed each semester to Program Coordinators. If you did not receive one, additional copies are maintained on file in the Division office. (See next page for forms) 1. Faculty Checklist items (pg. 61) 2. Instructor Coordinator Checklist (pg. 62)
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HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION FACULTY CHECKLIST ITEMS 1. Submit faculty information sheet with new information noted to Instructor Coordinator and division office 2. Upload updated course syllabi (dated) to HB2504 website. Include course calendars and clinical expectations. 3. Submit office hours form to Program Coordinator and division office. 4. If change in room, day, time of class is needed, submit SRF information to Instructor Coordinator. Electronic SRF must be approved before you can change class! 5. Submit request for approval of course work or petition for salary change to Dean. 6. Submit outside employment forms to Dean, if changed status or if not previously submitted. 7. Submit field trip requests to Dean. 8. Submit project request form to Dean (special) modules, challenge exams. Etc.) 9. In‐Town travel report to Division Office. 10. Schedule Evaluation (PT faculty with Instructor Coordinator‐ FT faculty with Dean) DATE COMPLETED DUE By last day of faculty development By end of 1st week of class By end of 1st week of class Prior to implementation By end of 2st week of class By end of 2st week of class One week prior to the event Prior to project start Monthly Annually or every 2 Yrs. if Tenured SUBMIT CHECKLIST TO INSTRUCTOR COORDINATOR WHEN COMPLETED. DISCIPLINE: FACULTY: ______________________________________ 61
DATE: _________________________ DATE: _________________________ 2015-2016
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HEALTH CAREERS & TECHNICAL ED., MATH & SCIENCE DIVISION COORDINATOR’S CHECKLIST ITEMS DUE 1. Submit Electronic Schedule Revision Form (SRF’s) to Dean. At time of changes 2. Submit electronic Faculty Assignments listing for all FT & PT discipline faculty to Division Office. End of Previous Semester 3. Verify all course syllabi with clinical/theory Beginning of 2nd week of calendars and clinical expectations from FT & PT class faculty have been uploaded to HB2504 website. DATE COMPLETED 4. Submit office hours for faculty; keeping copy for your files. Beginning of 2nd week of class 5. Submit copy of course materials to Dean with any comments regarding materials documented in writing: a. Course Syllabus Evaluation b. Any additional calendars or rotation schedules c. Clinical expectations if appropriate d. Program handbooks Beginning of 3nd week of class 6. Submit tentative schedule of faculty meetings and advisory meetings By the end of 1st month 7. Submit PT faculty evaluations. By the end of semester 8. Submit electronic minutes of faculty and advisory minutes Within 10 days of meeting 9. Submit textbook orders to Dean Each semester SUBMIT CHECKLIST TO DIVISION OFFICE WHEN COMPLETED. DISCIPLINE: _______________ ___ INSTRUCTOR COORDINATOR: _________________________________________ 62
DATE: ____________________ DATE: ____________________ 2015-2016
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
DUAL CREDIT (OFF CAMPUS CLASSES)
Program
Name
#1
Has your program
scheduled any
classes this year at
an off-campus site,
including high
schools?
YES/NO
#2
If yes, list site and course (s).
This does not include regular clinical
courses unless taught uniquely for a
site.
#3
Do you
anticipate any
new sites for
this year?
YES/NO
#4
If yes, list site and
course (s). Again, not
clinical rotations
#5
Do you offer any
courses off campus
for grants and
contracts? YES/NO.
If yes, list contract,
course, and site and
indicate dates of
grant contract.
BIOLOGY
YES
SILVA MAGNET: BIOL 1406, PHYS 1401
NO
NO
NO
CHEMISTRY
NO
SILVA MAGNET: CHEM1412
NO
NO
NO
PHYS
SILVA MAGNET: PHYS 1402 Physics II
DNTA
NO
N/A
NO
N/A
NO
DHYG
NO
N/A
NO
N/A
NO
DMSO
NO
N/A
NO
N/A
NO
EMSP
YES
COURSES: EMSP 1501, EMSP 1160
NO
None
YES, all of our site
courses are contract
funded
YES
Austin HS and CCTE:
HPRS 1205 Essentials of
Medical Law/Ethics for
Health Professionals
NO
NO
N/A
NO
(Bel-Air HS, Canutillo, Fabens HS,
Socorro HS, and Center for Career and
Technology-EPISD)
HPRS
Information
Received
YES
CCTE: HPRS 1206 Essentials of Medical
Terminology
HPRS 1205 Essentials of Medical Law/
Ethics for Health Professionals
AUSTIN HS: HPRS 1206 Essentials of
Medical Terminology
SILVA MAGNET: HPRS 2332 Health Care
Communications
GEOL
YES
CATHEDRAL HS: GEOL 1402 Principles of
Geology
MATH
YES
Off-campus but off line at:
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As per Nora
2015-2016
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
BOWIE HS:
MATH 1314, MATH 2412 Pre-calc. II
CATHEDRAL HS:
MATH 1314, MATH 2413 Calc. I
EL PASO HS:
MATH 1314, MATH 2412 Pre-Calc. II
SILVA MAGNET: MATH 2412 Pre-Calc. II
AUSTIN HS: MATH 2412 Pre-Calc. II
MDCA
NO
N/A
NO
N/A
NO
MLAB
NO
N/A
NO
N/A
NO
MRMT/HITT
NO
N/A
NO
N/A
NO
PHRA
NO
N/A
NO
N/A
NO
PTHA
NO
SILVA MAGNET: PTHA 1409 Intro to
PTHA
Yes Possibly
Bel-Air
PTHA 1409-Intro to PTHA
NO
RADT
Program Deactivated
August 2014
RADR
NO
N/A
NO
N/A
NO
RSPT
NO
N/A
NO
N/A
NO
SRGT
NO
N/A
NO
N/A
NO
64
1/31/13
No changes
As per Grace
1/31/13 changes
highlighted as per
Debbie
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
FIELD TRIPS A field trip form should be submitted for tours and special activities conducted at off campus sites. Routine clinical activities do not require a field trip form. Forms may be obtained in the Division Office and should be submitted one week prior to the event. FINAL EXAMS In some courses the final/exit exam is administered prior to the days designated by the College for the final exams. This occurs for two reasons: (1) allows time for the scoring and return of the results, and (2) allow time for retakes. This early testing does not excuse classes from meeting during the college specified final exam time. Instructors not holding classes during the designated final exam class time will have hourly pay adjusted accordingly. If exams are scheduled at a different time, please notify the Division office of the date, time, and location in case of emergencies. HOSPITALITY REQUESTS Requests for hospitality (meals, refreshments, etc.) must be submitted to the Division Office at least 3 weeks prior to the event to prevent problems in arrangements. Request forms and the menus are available in the Division office. Off campus catering is acceptable for events not being held in the cafeteria area. A list of previously used caters is also available in the Division office. ROOM REQUESTS FOR MEETINGS If you need to require a room for a committee meeting, a professional association meeting, student tutoring, etc., rooms may be requested through Student Services, CBS Building, located at 103 Montana Street. The Rio Grande Conference Center (RG A119/121 and “the Little Temple” are scheduled through the Campus Dean’s Office. TENURE Full‐time faculty, who are employed as probationary, tenure track employee, must complete an annual evaluation for tenure. Development plans may be initiated when appropriate. Probationary full‐time faculty is eligible to apply to tenure during their 5th year of employment. TRAVEL Out‐of‐Town/Travel If you are planning to submit an abstract to make a presentation at a conference, your proposal and out‐of‐town travel MUST be approved in advance. If you are submitting a proposal and are going to pay your own way, the Dean needs to know you are submitting a proposal and that your absence is planned. Failure to comply with this process may result in your trip being non‐refunded and/or not approved. Expenditure reports for trips completed are due within 10 days of return from the trip. The out‐of‐town travel procedure, copy attached, states that the senior level cabinet officers have the authority to request checks for travel advances an hotels when an EPCC employee does not have an a personal credit card to be used for travel expenses. In‐Town/Travel Only one request for reimbursement can be submitted during each month. Even if the reimbursement is for different months, you cannot submit multiple reports during a single month. For example, if you do one report for September, and one for October, and get them signed in November; you cannot take the one for September to the Cashier on November 5, and then take the October one to the cashier on November 15. However, you can submit both September's and October's on the same day on November if the combined total is under $100.00. 65
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2015-2016
You can also submit both September's and October's reports together for a check request in November IF the combined total is over $100.00 and it has been signed by the Campus Dean. In town travel is for additional trips made from campus to other sites and back during the day. It does not reimburse you for the initial trip to the college or back home. If your Program Coordinator requires review prior to submission, please make sure their signature is obtained before submitting it to the Division office. Remember that In‐town Travel for August (or prior months) must be submitted ASAP due to the change in budget year. The above guidelines are now being enforced and tracked. If a violation occurs, a warning will be given for the first violation, and then additional disciplinary action will be taken. Travel Arrangements According to College Procedures The travel request form is to be submitted and approved by the Campus Dean and Vice President of Instruction prior to confirming any travel or hotel arrangements. Travel request must be submitted to Accounts Payable a minimum of 15 days prior to the date of departure. This means it must be submitted to the Campus Dean and Vice President of Instruction in time to meet those timelines. Failure to meet that timeline may mean that checks for registration or travel advances are not able to be processed. Earlier submission is requested to allow for lower prices on air travel. Travel Request Form Form must be completely filled out. Copies of the registration and hotel form must be attached (already filled out). Address information on where to mail registration checks must be complete. Do not use abbreviations for agencies. Copies of the brochure or letter with information about the planned activity must be attached to the travel request form. Travel Advances Require submission of a memo (form in Division office) requesting the travel advance. The advance must be approved by the Vice President of Instruction before Accounts Payable will cut check for the advance. Advances are not automatically approved. Usually, you are requested to pay for expenses and submit a request for reimbursement. Travel Expenditure Form Form is to be submitted within 10 working days following the trip. Any money due to the College is to be paid at that time. Receipts must be attached to the expenditure form. If the College owes you money, a check will be forwarded from Accounts Payable. Roberta Rodriguez has been designated by the College as our travel representative. She has the responsibility to make all plane reservations (and car rental) arrangements. She has the responsibility to select the most economical means which may mean it may not be your preferred air carrier or your preferred time. If you have special requests, please put them in writing. She will attempt to meet your requests IF it is within the college guidelines. Please note that incomplete travel requests will be returned for completion. This may delay making travel arrangements, may increase cost above the budgeted amount, or may prevent an advance from being approved. Late submission of travel requests may result in disapproval of the trip request or may increase costs above the budgeted amount as well as prevent an advance from being approved. Making your own arrangements prior to approval of a trip request may result in non‐‐ reimbursement for expenses incurred. 66
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FACULTY EXPECTATIONS MANUAL
2015-2016
PETTY CASH Petty cash limit is $100 per day ‐ Receipts from the same day's purchases cannot be split to meet that limit. If more than $100.00 is spent on the same day, a check request must be submitted for reimbursement for the total spent. For example, if you go to Office Depot and spent $125.00, you cannot split your purchases into one receipt for $50 and a second receipt for $75 and submit them for petty cash reimbursement on two different days. The $125.00 may be reimbursed by a check request. IN‐TOWN CONFERENCES For faculty wishing reimbursement for in town conferences, there are two methods which may be used: 1. Faculty may submit their registration form directly to the sponsoring agency. Upon completion of the conference, the receipt for the registration fee or canceled check may be submitted for reimbursement. 2. Faculty may submit a check request and a copy of the registration form to the Division office at least 3 weeks in advance of the registration deadline. Accounts Payable will then send the registration fee directly to the sponsoring agency by check. PROFESSIONALISM  Faculty is expected to be role models for the students at all times. This includes areas of professional appearance, behavior, and action.  Communication with students about other faculty members or other students is inappropriate, except as noted in the college's grievance process.  Faculty should not solicit positive or negative comments or communication from students about another faculty member.  There is to be no retaliation by faculty against students who make a complaint about the faculty member or the program.  Retaliation by students against faculty for a failing or low evaluation/exam score, etc. should not be encouraged or supported by faculty members.  Faculty members are responsible for maintaining their clinical skills, licensure or certification and their continuing education in the field.  Individual faculty members are strongly encouraged to utilize the clinical or classroom evaluation of faculty by students at the end of each clinical rotation or class, whether that course is identified as an official course for evaluation. Faculty is strongly encouraged to share these evaluation results with the Instructional Coordinator and/or Campus Dean. When such evaluations are part of a discipline approved program evaluation plan, evaluation of all faculty by the students at the end of the semester or other time interval are acceptable. (A copy of the current form is attached for your reference; additional copies are available in the Division office).  Faculty is expected to arrive on time for all class and clinical activities as scheduled except when absence or tardiness is due to approved college or discipline activities and/or unanticipated emergencies.  Faculty is expected to maintain class and clinical hours as scheduled. Classes should not be dismissed early except for unusual circumstances or when alternative arrangements have been approved. Extended coffee breaks and meal breaks should not be allowed for students or faculty members. EPCC receives state funding based on course contact hours.  Faculty are expected to provide remediation for students, whether academically or clinically, based on the individual student needs. These efforts should be documented. Remediation may take place during class, clinical, laboratory, or office hours. Other arrangements for individual remediation or group remediation may also be appropriate. Faculty is expected to follow discipline approved procedures on such items as grading, absences, tardiness, student uniforms, and student evaluation. 67
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
IMPORTANT EPCC DISTRICT MEMORANDA TO FACULTY/STAF MEMORANDUM SUBJECT: District Advertising and Printing/Social Media EPCC Procedure 2.04.02.10, “Control and Management of Publications,” states that, “No printing will be contracted to an outside vendor without prior approval of the director of Marketing and Community Relations, who will evaluate the need for such a contract." All printing of the District’s material, including advertisements, must first be approved by the Marketing and Community Relations Department before it is contracted or printed. All print requisitions will be initiated by Marketing and Community Relations. However, requisitions for promotional items can be initiated by individual departments, but will not be approved until the Marketing and Community Relations Department sees the final proof. In addition, the Director of Marketing and Community Relations must receive a final proof (electronic or physical) of all EPCC requested items from the vendor prior to printing. The reasons for this procedure are to ensure the quality and consistency in the District’s image, message, logo standards and EEO Statement. In addition, the Marketing and Community Relations Department is responsible for the District’s overall printing budget. This Department not only monitors this overall budget, but is also responsible for presenting it to the Board of Trustees for approval on an annual basis. EPCC has also initiated Procedure 2.05.01.70, which creates guidelines for the use of social media by college entities. In brief, the procedure requires that college organizations identify themselves through logo and disclaimer, where applicable, and notify the Marketing and Community Relations Department, so the college may follow and like your page. Additionally, Procedure 4.10.04.14, “Purchasing Procedures,” states that “The procurement of goods and services acquired prior to obtaining proper authorization through the requisition process is considered to be an ‘unauthorized transaction.’ This type of transaction directly violates established College purchasing procedures. Any employee who places an order for goods and/or services without following the requisition process violates College purchasing procedures. College employees, who generate financial liability for the College without being authorized to do so, will be subject to disciplinary action, including suspension or termination.” Also, “The Purchasing Department is the only authorized entity, within the College, to issue Purchase Orders or Contracts.” All printing purchase orders will be opened by the Marketing and Community Relations Office. Please take a moment to read these procedures. All of the District’s Policies and Procedures may be found at http://www.epcc.edu/InstitutionalEffectiveness/Pages/Policies.aspx. Thank you for your assistance with these matters. MEMORANDUM SUBJECT: Printing Rules and Regulations More questions have come up about printing procedures. Please reference the attached items on procedures and copyright issues. I am also resending the new disclaimer that should be on all printed items, along with the college logo. EPCC COPYRIGHTS PROCEDURES We are all part of the El Paso Community College family. Therefore it is important we all work together in putting forth a unified message in a proper and legal manner. Being an educational institution, EPCC deals with many aspects of the use of copyrighted materials. We hope the following guidelines will help you in your endeavors and make you more familiar with the help the EPCC Marketing Department can offer. Outside of the classroom, copyright laws are the same for educational institutions and the general public. If you can see it, read it, hear it or watch it, copyright laws apply. If you are the person who originally created it, you 68
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
hold the rights to it. If you are not the one who originally created it, you must have written permission to use it from the creator. Even if you or a staff member created something to use in a flyer, poster, etc., El Paso Community College requests that you give written permission and keep it on file. You cannot use any creative or intellectual work without written permission from the creator. When making items such as flyers or advertisements, beware of websites that say “free” pictures or photographs. The majorities of these sites do charge a base fee, require you to credit the photographer or have requirements for internet use only. Many of the photos from these sites are of a small file size and would not copy to print very well anyway. The only places that truly have free items with no restrictions are government websites. The content of any website ending in "gov.” is public domain. The EPCC Marketing and Community Relations Department is here to simplify the process for you. The Marketing Department has marketing professionals to assist you every step of the way. Marketing also purchases a source of stock photography that the college has the right to use. The EPCC procedure 2.04.02.10, Control and Management of Publications, in part states that all printed materials must be reviewed and approved by the EPCC Marketing Department. This means that even if you still want to design your materials, you still must have Marketing view and approve the material. Anything that will be seen outside of the classroom, either on campus or by the general public must get the approval of the Marketing Department. For materials used in a classroom setting, the copyright laws are more lenient. The legislative privilege of Fair Use allows the use of intellectual property not allowed outside of the classroom. Columbia University has a website devoted to copyright and Fair Use in the educational setting. Visit http://copyright.columbia.edu for more information, including a Fair Use checklist. There are also separate copyright laws dealing with Distance/Online Education. The legislative procedure is known as the Technology and Copyright Harmonization (TEACH) Act of 2002. Visit the Ball State University website at http://www.bsu.edu/library/collections/distanceed/faculty for more information. MEMORANDUM SUBJECT: EPCC Disclaimer UPDATE As approved by the El Paso Community College (EPCC) Board of Trustees on March 21, 2012, the disclaimer statement used on all EPCC documents has been modified to include veteran status, sexual orientation, and gender identity. All documents printed as of today, April 12, 2012, will carry the following disclaimer: The El Paso County Community College District does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity. MEMORANDUM SUBJECT: Research (E.G. Web and Paper Surveys) To ensure that RESEARCH (E.G. WEB AND PAPER SURVEYS), focus groups and other methods of collecting of information about students, faculty, staff and the community) does not violate federal law and expose the College to legal action, the Institutional Review Board (IRB) must review proposed data collection efforts. Before pursuing research, contact the Office of Institutional Research (915) 831‐2184. 69
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
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2015-2016
MEMORANDUM SUBJECT: FINAL EXAMINATIONS Please make sure that all FINAL examinations in the future semesters are scheduled during FINAL WEEK. NO FINAL can be given prior to that WEEK. Unit examinations may be given the week prior, but a FINAL examination must be given during that last week. IF NO FINAL is to be given for the course, the class must still meet during that week. MEMORANDUM SUBJECT: TREATMENT OF MINORS Certain circumstances have come to attention regarding potentially inappropriate screenings on high school or young clients that may have been occurring on our campus. Therefore, please follow the following guidelines: Unless there is a parent present, written consent from the parent or school, no treatments, laboratory tests, or other procedures should be performed on clients under the age of 18 (preferably 21) in our on‐campus laboratories and clinics. MEMORANDUM SUBJECT: Academic Dishonesty Reference: Disruptive Behavior/Disorderly Conduct Student Code of Conduct, College Catalog The following information is being provided as a guide on how to handle issues of academic dishonesty or inappropriate behavior by a student in the classroom. All issues involving student academic dishonesty or disruptive behavior must follow the provisions of the El Paso Community College Student Code of Conduct and referred as follows: Issues involving student academic dishonesty Vice President of Instruction & Workforce Education Issues involving disorderly conduct or disruptive activity Vice President of Student Services Copy: Chief Jose Ramirez Procedures for Addressing Student Related Issues Academic Dishonesty Instructor Options: I.
When there is sufficient evidence of academic dishonesty, the Instructor should meet with the student to present the evidence and get an explanation/response to the charge from the student. If the student does not deny the charge, the Instructor should get the admission of the violation in writing from the student and can then take any or all of the following actions: A. Provide a warning to the student and explain the consequence of another infraction. B. Take any corrective action as deemed appropriate. For example, in the case of plagiarism, the student could be given an opportunity to redo the paper in question but receive a lower grade. C. Give the student a zero/failing grade for the test/quiz/paper in question. D. In addition to the above, the Instructor can give the student an “I” incomplete for the course and 70
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
FACULTY EXPECTATIONS MANUAL
2015-2016
refer the issue through the responsible Dean/Director to the Vice President of Instruction & Workforce Education for administrative disposition. The Instructor should include his/her recommendation of the administrative disposition to be taken. A list of penalties that can be imposed can be found in the Student Code of Conduct. However, it is advised that the Instructor not give an “F” for the course to the accused student, since this places any challenges to the charge directly on the Instructor and bypasses the student’s right to due process. If, upon notification by the Instructor of the charge of academic dishonesty, the student drops the class, the Instructor’s final course failing grade does not override the drop. Nevertheless, if the issue is referred to the Vice President, the student will go through the administrative process and, if found guilty, can be administratively re‐instated and receive the failing grade for the course, if that is the administrative disposition of the case. When any of the above actions are taken by an Instructor, it is requested that a copy of all documentation, to include corrective action taken, be forwarded to the responsible Dean/Director and the appropriate Vice President. These offices will then have a copy of the incident on file in case the student challenges the action at a later date and have information concerning previous incidents on file in case the student is reported for academic dishonesty in another class. II.
If the student denies the charges, the issue should be referred through the Instructor’s Dean/Director to the Vice President of Instruction & Workforce Education for administrative disposition. Copies of all documentation/evidence must be forwarded in support of the charge. The Instructor should also include a recommendation on the disposition of the violation. If the evidence presented is sufficient to uphold a finding of a violation of the Student Code of Conduct, the student will receive a letter informing him/her to make an appointment with the Vice President to discuss the incident. At that meeting the student is advised of his/her right to due process which includes the right to a disciplinary hearing under the provisions of the Student Code of Conduct, Paragraph III, Student Discipline, I. Discipline Hearings Procedure. If the student does not dispute the charge, the student signs a document stating that he/she does not dispute the charge and will accept the administrative disposition of the Vice President. The Vice President then administers the penalties for the violation. If the student denies the charges, the case is then referred to a Disciplinary Hearing. See the Student Code of Conduct, Paragraph I for details. Following is the administrative disposition (penalty) normally applied in cases of academic dishonesty: First Offense: The student will receive a failing grade for the course and will be placed on Disciplinary Probation for one year. A record of disciplinary action becomes a permanent record of the student. Second Offense: The student will receive a failing grade for the course, administrative withdrawal from all current semester courses (without refund), and suspension for one year. Third Offense: The student will receive a failing grade for the course, administrative withdrawal from all current semester courses (without refund), and suspension for one year or permanent expulsion. The above examples represent the “normal” administrative disposition of cases; however, each case is reviewed on an individual basis. Mitigating circumstances are taken into account and the outcome may vary case by case. Disruptive Behavior/Disorderly Conduct in the Classroom The Instructor must use his/her own judgment and common sense as to what constitutes disruptive behavior, but normally it will be any activity that interrupts or causes the Instructor or a student to stop a class activity to respond to another student who is behaving in an unacceptable manner. It could be talking on a cell phone while 71
HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCE DIVISION
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the class is in session, talking to others in the class when not directed to do so by the Instructor, or an unsolicited or unwarranted interruption or outburst that disrupts the class. The Instructor may ask the student to leave the classroom for that class session and provide him/her conditions for return. When an Instructor feels that a student is being disruptive, the following steps should be followed: First Incident: A one‐on‐one verbal warning describing the unacceptable behavior and the type of behavior expected and required of the student. A record of the date and time of incident should be kept by the Instructor. Second Incident: A one‐on‐one verbal warning with a written record of the second meeting outlining the type of incident which took place with the dates of both/all incidents recorded. Again describe the type of behavior expected/required and indicate that a further violation will result in the student being referred to the appropriate Dean or Director. Third Incident: Refer to Dean/Director who will meet with the student and Instructor to discuss the issue and give the student a written warning regarding the unacceptable behavior and indicating that any further incident will result in the student being referred to the appropriate Vice President for disciplinary action. The Instructor needs to inform the Vice President of Student Services the issue and provide all back up documentation prior to the meeting with the student. Fourth Incident: Refer student to the Vice President of Student Services for administrative disposition. All back up documentation needs to be forwarded by the Dean/Director with a recommendation on the corrective action to be taken. Administrative disposition normally taken if the student is referred to the Vice President.  Warning of Disciplinary Probation for up to one year.  Administrative withdrawal from the class.  Suspension from one semester up to one year.  Permanent expulsion. If the disruption is so severe as to present an immediate danger to persons or property or is an on‐going threat to the academic process, the Instructor should notify the EPCC Police Department immediately to have the student escorted out of the classroom and to have the incident recorded. The student is not allowed to return to the class until he/she meets with the appropriate Vice President. In these cases, the student may be placed on Summary Suspension pending administrative disposition of the case. See Student Code of Conduct, H, 3 and 4. MEMORANDUM SUBJECT: CHANGES IN ASSIGNMENTS Please do not change class assignments, dates or hours scheduled to work, or locations scheduled to work, without notifying the division office in advance so we can have the correct information on assignments when submitted initially or at least get a timely revision (or substitute form) in so that extra work is not created for multiple departments. Faculty should not make their own arrangements to exchange classes, substitute, etc. without notifying the division office and appropriate coordinator. When assignments are changed without notifying the division office of these changes in assignments, this may result in various negative impacts, including but not limited to: 72
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1. Involved faculty not receiving any paycheck or receiving an underpayment 2. Involved faculty receiving an overpayment, which has to be paid back or which results in a decreased check during the next pay period. 3. Revised contracts have to be submitted. These then have to be processed through personnel and payroll. 4. Changes in assignments may impact total workload or other assignments for other departments such as continuing education. 5. Changes in assignments may also impact official college reports such as class rosters, census reports, and grade scanners. Errors in these documents could impact state funding during audits. 73
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PART V ‐ PAYROLL INFORMATION
PAYROLL ADVANCES Requests for payroll advances may be initiated upon request should be through the Division office. Payroll advances are not routinely approved by the Comptroller. There must be unique circumstances such as illness in the family (documented) or administrative delays in paperwork which were unavoidable and not due to faculty delays in submission of documentation. PAYROLL CHECKS Should there be any concerns regarding pay checks, check with the Payroll Department. If payroll is missing any documents, they will contact the Division office as necessary TIME SHEETS A reminder to part time faculty, work studies, and staff who are paid by time sheets. Time sheets should be in the Division office 3 days prior to the deadline for submission each month. This will avoid any delays in processing your checks. All time sheets are signed by the Campus Dean prior to being transmitted to Payroll. PART TIME FACULTY BENEFITS One day sick leave per semester (fall and spring only) (NON‐CUMULATIVE) Jury service (attendance documented by court). Absence exchange program, three days per year (fall, spring, and summer with a maximum of two days in any one semester). (This program already exists). 74
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PART VI ‐ STUDENT INFORMATION GUIDELINES FOR STUDENTS WITH DISABILITIES Students with permanent or temporary verified disabilities are invited to register with the Center for Students with Disabilities where counseling, registration assistance, adaptive equipment and a variety of support services are available. Support services can be arranged for all campus locations. For more information, refer to the College Catalog, or call any campus center for students with disabilities: RG: 831‐4198, Room B‐2001 VV: 831‐2426, Room C‐112 MDP: 831‐7007, Room A‐125 NW: 831‐8815, Room M‐54 TM: 831‐5808, Room 1400. If accommodations are needed to complete program competencies, a plan will be developed to assist students to meet course/program competencies whenever possible. An individualized learning plan will be jointly developed between the student, the faculty member, and a representative from the Center for Students with Disabilities. To initiate this process, please contact any of the following individuals; a Health Career Counselor, the Program Coordinator, a representative of the Center for Students with Disabilities, or the Division Dean of Health Careers. YOU must initiate the request for accommodations! Accommodations requested and approved must allow you to meet the same course outcomes as students with no accommodations. ACCOMMODATIONS FOR LICENSING, CERTIFICATION, OR REGISTRY EXAMINATIONS Most agencies which license, certify, or register health care professionals also have established guidelines for the examinations for graduates of health occupations programs. These guidelines usually describe resting modifications during the licensing examination for candidates with disabilities. The following outlines a typical guideline: 1. Candidate must submit a request for testing modification directly to the appropriate licensing, certification, or registry agency. Examples of supporting documentation would include:  Letter from candidate  Letter from medical professional documenting disability and requested modification  Letter from program coordinator identifying modifications granted by the program 2. The agency will review the request and supporting documentation for completeness, fairness, security, and impact. Information will also be provided to the testing service. 3. An approval letter will be mailed to the candidate from the agency and will include:  The accommodations approved.  The test center that was notified of the request for the accommodations.  Information for the candidate if changes are needed in the testing center location. 4. Cost of accommodations will be the responsibility of the testing service. 5. If assistive personnel (e.g. readers, recorders, signers) are needed at the testing, an approved list of readers will have previously been identified by the agency. The testing service will identify the reader. For more information contact the specific agency which will issue your license, certification, or registry. 75
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STUDENT COMPLAINTS Students with a complaint about an instructor or a grade should follow the grievance procedure: 1. Talk with the instructor involved 2. If not resolved, then discuss the situation with the Program Coordinator. 3. If still not resolved, then discuss the situation, and if appropriate, submit a written complaint to the Campus Dean. Any grievance should identify the problem and the solution which the student requests. When student complaints are received by the Campus Dean, faculty members involved will be requested to respond to the concerns identified by the student and to provide any documentation required. This request is routine; it does not imply a decision about the case. After review of documentation from the faculty and/or student, meetings to discuss resolution of the issue will be scheduled as appropriate. STUDENT DISCIPLINARY ACTIONS Unsafe Clinical Practice: Faculty has the authority to dismiss students from clinical practice for unsafe clinical practice. Guidelines are in the Health Career Student Clinician’s Handbook. (A copy of the handbook will be posted on the Division website). Dishonesty: Faculty has the authority to dismiss a student from an examination for cheating, discipline students for plagiarism, etc. The level of "punishment" (e.g. grade of "F" for the examination, dismissal from the course, etc.), however, should be discussed in the course syllabus provided to students at the beginning of the course. Attendance: Faculty may require attendance and use attendance as a portion of the course grade. This however must be identified in the syllabus as to how it will be graded. Attendance may be one factor for dropping a student; however, it cannot be the only factor. Refer to the College Catalog regarding course pursuit for more information. Student Right to Appeal: All students have the right to appeal your decision regarding disciplinary action or grades. The process for appeal includes complaints to the Campus Dean. Some student concerns also may involve the Vice President from Student Services. In some circumstances, the student may also request a formal hearing. Refer to the College Student Handbook for more information. Copies of the College Student Handbook are available from Student Government. WITHDRAWING/REINSTATING STUDENTS A student may be withdrawn from a course for the following reasons: (1) disruptive behavior; (2) the failure of the student to appear for examinations, presentations, or other required class activities as identified in the course syllabus; or (3) at the failure of the student to submit required papers, projects and/or reports. A student cannot be dropped solely on the basis of his/her failure to attend class. If you are unsure about dropping a student, discuss the situation with the Program Coordinator or Campus Dean. IMPORTANT: If you want to withdraw a student due to disruptive behavior, contact the Campus Dean prior to completing the form. It is important to maintain a record of attendance for all students. If a student appeals the withdrawal, the instructor will be asked to submit his/her attendance and grade records. Students dropped for reasons other than behavior may continue to attend class until they appear of the drop is complete. Every effort will be made to expeditiously complete the appeal process. Students dropped from a class cannot remain in the class if the drop is upheld in the appeals process. Students who initiate their own withdraw from a class cannot continue to attend. Remember to fill in all parts of the withdrawal form. Submit the form to the Student Services Coordinator at the Rio Grande Campus or to Admissions and Records at Valle Verde in person or by mail. A student dropped or withdrawn form a course cannot continue to attend class. If you have any questions, do not hesitate to contact the Program Coordinator or the Campus Dean. 76
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Every reasonable effort should be made to retain the student in the class. Instructors are encouraged to contact the student when attendance or course pursuit becomes a problem. Often such communication between the instructor and student results in the student remaining enrolled in the course and satisfactorily pursuing the objectives. Withdrawal actions for nonattendance should be done before census date. Once the census date has passed withdrawal forms must be used. Only the date submitted is required on the withdrawal form (which also becomes the effective date). Students dropped prior to census date as having never attended cannot be reinstated. Students dropped after census date who have attended some class meetings can be reinstated. Students dropped following census date should be reinstated no later than two weeks following the date of drop. Do not hold reinstatement forms beyond two weeks. The effective date of reinstatement (DOR) must be the same date as the date the withdrawal form was submitted. Also, the date submitted should not be more than two weeks following the date the withdrawal form was submitted. Reinstatement forms must be submitted to the Division office. Withdrawal and reinstatement forms can be obtained from any campus admission office. Faculty is expected to maintain confidentiality, whether dealing with patient information or student information. Information about student performance should not be shared with other students. TROUBLESHOOTING PROBLEMS WITH COURSES, STUDENTS, FACILITIES Should you experience difficulties (or anticipate problems) with a course, examination, behavior of students, student complaints, facilities or equipment concerns, please keep your Instructional Coordinator and/or Campus Dean informed. They may be able to suggest ways to deal with the situation. In addition, they would like to be able to provide additional support and assistance as needed to prevent minor situations from becoming MAJOR problems.
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PART VII – PROCEDURES AND GUIDELINES FOR FACULTY EVALUATION PLAN AND TENURE PROCEDURE GUIDELINES: College Procedure: 3.22.01.14 Full‐Time Faculty Evaluation College Procedure: 3.03.04.22 Candidate Evaluation: Full‐Time‐Faculty Positions‐(PT Evaluation) FREQUENCY OF EVALUATION: TIMELINES RECCOMMENDED FOR THE COMPLETION OF ALL EVALUATIVE ACTIVITIES FACULTY STATUS FREQUENCY OF CLASSROOM EVALUATION FREQUENCY OF SELF‐EVALUATION FREQUENCY OF STUDENT EVALUATION FREQUENCY OF COMPOSITE EVALUATION FREQUENCY OF SYLLABUS EVALUATION Full‐time, Tenured Every 2 years Every 2 years Annually in all classes of scheduled semester Every 2 years Within first four weeks of each semester Full‐time Probationary Annually ‐ Fall Annually Fall Annually Within first four weeks of each semester Tenure Track Full‐time Lecturer Annually Annually Fall Annually Within first four weeks of each semester Part‐time, Long Term (Employed >10 semesters. Every Year By Coordinator Every year Annually in all classes of scheduled semester Every 2 years Within first four weeks of each semester Annually Annually in one class of scheduled semester Annually Within first four weeks of each semester Annually Within first four weeks of each semester 5‐ 6 years) Annually Part‐time (Employed < 10 semesters) by Coordinator New Faculty, Full or Part‐time Fall Annually Annually in one class of scheduled semester 78
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EVALUATOR/REVIEWER: The following chart illustrates the typical responsibilities for evaluations: FACULTY STATUS PRIMARY EVALUATOR FULL‐TIME, TENURED DEAN FULL‐TIME PROBATIONARY DEAN FULL‐TIME LECTURER DEAN PART‐TIME FACULTY PROGRAM COORDINATOR OR CLINICAL COORDINATOR `
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FACULTYEVALUATIONPROCESS:SYLLABUSEVALUATIONCOMPONENT
PURPOSE:
Collegeprocedures3.01.02Full‐TimeFacultyEvaluationand3.02Part‐TimeFacultyEvaluationrequirethatcoursesyllabiofeach
facultymemberbeevaluatedatleastannually,withmorefrequentmonitoringrecommended.ThestandardfortheHealthCareer
&TechnicalEducation,Math,andScienceDivisionhasbeenestablishedasmonitoringcoursesyllabieachfallsemesterfor
allcoursestobetaughtthatfallsemester,andeachsubsequentsemesterforanycourses/facultynewtothatsemester.
Collegeprocedure6.04.02.10officialcoursesyllabusdetailsformatforsyllabus.
PROCESS:
Coursesyllabiofeveryfull‐timeandpart‐timefacultymemberwillbeevaluatedeachsemesterbytheDean.TheDeanRequests
initialreviewfromtheCoordinator.Facultymemberswillreceiveacopyoftheevaluationoftheirsyllabiandmayrespondin
writing.Informationfromthesyllabusevaluationsmaybeincludedinthecompositefacultyevaluation:Achecklistisattachedto
thisform.
FACULYNAME:____________________________________________
DISCIPLINE____________________________________________
COURSE:__________________________________________
ACADEMICYEAR:_____________________________________
SIGNATURE:___________________________________________________
DATE:__________________
COORDINATOR’SCOMMENTS:
SIGNATURE: ________________________________________________
COPYFORWARDEDTO ORDISCUSSEDWITHINSTRUCTOR
DATE: ___________________
DATE: ___________________
DEAN’COMMENTS:
ACTIVITIESWHENINDICATEDANDDATETOBECOMPLETED:
SUGGESTED ACTIVITY AND TIMELINES ____________________________________________________________________________________________________________________________ SIGNATURE:_____________________________________________________
DATE:__________________
____________________________________________________________________________________________________________________________ FACULTYCOMMENTS(OPTIONAL):______________________________________________________________________________________________________________________
(IFFACULTYMEMBERMAKESCOMMENTS,ASIGNEDCOPYSHOULDBERETURNEDFROMTHEFACULTYMEMBERTOTHEDEANWITHIN
TWOWEEKSOFRECEIPTOFTHISEVALUATION.IFNOCOMMENTSARERECEIVEDBYTHATDATE,ITWILLBEASSUMEDTHATTHEREARE
NODISPUTESREGARDINGTHESYLLABUSEVALUATION).
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DIVISIONSYLLABUSEVALUATIONCRITERIAANDEVALUATIONFORM
CRITERIA
MET
Partially
Met
COMMENTS/
RECOMMENDATIONS
GENERALCRITERIA:
1.Followsestablishedcollegeformatfor
syllabi‐PartIandPartII(Seeattached
format).
2.PartIisevery3years.
NOT
MET
N/A
DateofLatestRevision:
PartI:________________
PartII________________
DateReceivedby
Coordinator:______________
DateSubmittedtoDivision
Office:______________
DateofCourseOutlineonFile:
___________________
3.PartIIreflectscurrentsemesterelectronic
copysubmittedforpostingonweb.
4.Instructorinformationincludesname,
contactinformation,andofficehoursare
included.
5.ProgramCAPSTONcourserequirements
aredescribedappropriate.
OBJECTIVES:
1.Objectivesarebroad,includeaction
verbs,andindicatearangeofknowledge,
applicationandproblem‐solvinglevelsof
competencyasappropriateforcourselevel.
2.WECMorACGMterminalobjectivesare
statedasappropriate.
3.DACUMcompetenciesarelinkedto
courseobjectivesifappropriate.
__________WECM__________ACGM
EVALUATIONCOMPONENT:
1.Detaileddescriptionofcoursegrading
criteriaiscited.
2.Criteriaforevaluationofcourse
assignmentsareincluded.
3.Morethanoneitem/rotationgradeis
includedintheevaluationprocess.
4.Processofroundinggradesisidentified
ORstatementincludedthatgradesareNOT
rounded.
5.Allgradedassignments/activities/skills
evaluationcomponentscanbecompleted
withinthescopeofthiscourse.
6.Studentoutcomesofacademic
dishonestyareidentified.
7.Attendancerequirementsareidentified
ifappropriate.
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LABORATORYCOURSES
1.Gradingprocess/criteriaforlaboratory
componentsaredescribed.
CRITERIA
2.Allgradedskills/laboratoryprocedures
canbeaccomplishedoncampusor
approvedalternativesite(e.g.Clinical).
MET
Partially
Met
NOT
MET
N/A
COMMENTS/
RECOMMENDATIONS
CLINICALCOURSES
1.Criticalskillelementsareidentifiedfor
evaluation.
2.Clinicalconferenceobjectivesare
identified,ifapplicable.
3.Community‐wideorientation
requirementscitedforclinicalcourses,if
applicable.
4.Affiliateorientationisscheduledfor
clinicalcourses,ifapplicable.
5.Unsafepracticeprocedureiscited.
TEXTSANDMATERIALS
1.Textbooksarecurrent.
Dateofselectionof Text:________
(Usuallyusedfor3years)
2.Completeinformationofabouttext(s)is
listed.
3.Numberofrequired/optionaltextbooks
isreasonable.
4.Listofrequiredoroptional
equipment/toolsisspecifiedasappropriate
forthecourse.
5.Selectedtextbooksappearappropriate
forthecourse.
COURSECALENDAR:
1.Atopicalcalendarisincludedinor
attachedtothesyllabus.Ifthecalendaristo
bedistributedseparately,astatementabout
whenthecalendaristobedistributedis
includedinthesyllabus.Acopyofthat
calendarissubmittedtothecoordinatorand
thedivisionofficetobeattachedtothe
syllabus.
2.Calendarreflectshours/dayswhichare
thesameasthoseintheprintedcollege
scheduleoronapprovedschedulerevision
forms.
3.Exams/evaluationdaysareincludedinthe
coursecalendar.
4.Organizationofcoursecalendarappears
logicalinsequenceandtimespenton
topic/activities.
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CRITERIA
MET
Partially
Met
NOT
MET
N/A
COMMENTS/
RECOMMENDATIONS
SUPPLEMENTALMATERIALS/LEARNINGACTIVITIES/PACKETSIFAVAILABLE
1.Learningactivitiesincludeavarietyof
methodologies.
2.Learningactivitiesreflectuseofrequired
references.
3.Instructionaltechnologyisincorporated
intothecourse‐e.g.,videos,computer
programs,Internetactivities,etc.(Required
byTHECBandmostspecializedaccrediting
agencies).
DISCIPLINESPECIFICREQUIREMENTS:
1.Meetsstandardizedcourse
outline/syllabirequirementsfor
discipline/Program.
2.Discipline/Programgradingcriteriamet.
3.Supplementallearningobjectives/units
arepreparedifappropriate.
4.Other(orattachdisciplinechecklist).
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PART VIII – EMPLOYMENT DESCRIMINATION DESCRIMINATION Discrimination will not be tolerated of employees or students on the basis of race, color, national origin, religion, gender, age, disability, veteran status, or other prohibited discrimination including sexual harassment, and, based on Board Policy, of sexual orientation and gender identity, that are filed by an employee, an applicant for employment, a former employee if the charge(s) relates to termination or non‐reemployment, or a student if the charge(s) relates to an employee of the District. Employees and students are entitled to an environment which is conducive to both learning and productivity. Activities which erode this environment will be dealt with by the College swiftly and decisively. The College has developed a grievance procedure for employees and students to use, without fear of redress or retaliation, to address allegations of discriminatory actions, or breaches of acceptable standards of behavior. Specific guidelines for the processing of discrimination complaints may be found in College Procedure 3.43.01.10 PART IX – FACULTY DEVELOPMENT OPORTUNITIES
TRAINING AND DEVELOPMENT The College has a variety of resources to enhance the capabilities of its employees. The Office of Human Resources Development, the Office of Faculty Development, the Information Technology Department, the Employee Relations Department, the Safety Office, and others each provide Faculty and Staff with in‐service training and development opportunities and programs. These programs are designed to improve and enhance current and future skills and abilities, to provide information on institutional priorities and topics related to personal and professional development interests. The EPCC Leadership Development Academy is a one‐year training program designed to enhance the leadership qualities, characteristics, and skills of college employees. The program offers two tracks of training. Track I, Fundamentals of Leadership, is open to all full‐time employees, by self‐nomination. Track II, Advanced Leadership, is open to all full‐time employees who have supervisory responsibility for at least five employees, who serve as Program Coordinator, or who currently serve as officers in an EPCC employee association. Entry into Track II can be gained either by self‐nomination or by supervisory nomination. Applications to participate in the Leadership Academy are e‐mailed to all employees at the beginning of the fall semester. Employees may also download an application from the EPCC web‐site or pick one up from any campus library. The application must be submitted by the designated deadline. The Employee Relations Department also provides specialized programs in equal employment opportunity and equal educational opportunity, including sexual harassment. This workshop complies with Chapter 21, Sec. 21.010 Texas, Texas Labor Code. Information provided includes the College's policies and procedures relating to employment discrimination, including employment discrimination involving sexual harassment. It is the faculty and staff member’s responsibility to attend this mandatory workshop every two (2) years as a condition of employment. Employees may take the Equal Employment Opportunity & Equal Educational Opportunity training courses on‐line at www.epcc.edu/employeerelations or attend a workshop. Workshops for faculty are held during Faculty Development Week in the fall and spring semesters. Staff workshops are held during each semester. The College’s primary mission is the development of an individual’s knowledge and skills. With this in mind, it then follows that each employee can explore the numerous resources available in this organization. Eligible employees, retirees and their dependents can use the various services of the learning resources centers located at each campus. Employees can enroll in many of the credit and non‐credit classes offered by the College through use of 84
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the Staff Scholarship benefit program. One of the major ways employees develop personal and professional competence is through our working relationships with knowledgeable and talented co‐workers. The College is an organization which has many talented people on its staff. Each employee can learn new skills through interest in learning from each other. FACULTY RESPONSIBILITY: EVIDENCE OF PROFESSIONAL GROWTH Examples of professional growth include: doctoral study, writing a funded grant proposal, giving a speech to a national group, publishing research in a referred journal, being primary author of a book, speaking to a regional local group, presenting continuing education, writing a grant proposal that was new funded, receiving a national professional award and publishing a theoretical article. Also included are: publishing research in non‐referred journals, writing general‐interest articles and book reviews, being an accreditation visitor, and being a national test‐item writer. Professional development is a second area necessary for tenure. It may include research, publication, presentations or creative activity. It includes inquiry and intellectual curiosity, as reflected in course work and degrees completed, professional conferences attended and current membership in professional organizations. Request for professional development activities must be submitted in advance of the annual deadline which is published. The person initiating a request for professional development activities must provide the information below. The information is to be submitted to the appropriate division chair or supervisor for review. Recommendations should then be submitted to the Professional Development Committee. REQUEST FOR PROFESSIONAL DEVELOPMENT The purpose of the faculty Development Office is to provide a comprehensive program of activities for faculty which are based on requests and needs geared towards both professional and personal development. In addition to providing workshops and presentations prior to the beginning of each long semester, the Faculty Development office is also responsible for coordinating different activities. 1. Rationale: A short statement setting forth the need for the proposed activity and the potential benefits. 2. Objectives: Objectives should state what participants will be able to do after the activity is completed. 3. Suggested Activities and Resource People: If known, this information should be included to help facilitate planning. 4. Performance Measures: Information should be provided as to how the quality and success of the activity will be measured. 5. Possible Dates: At least two alternative dates and times should be given. 6. Cost: A detailed projected cost should be presented along with the budgets to which Items might be charged. PARTICIPANTS: Department and employee’s name who would participate in the activity should be listed. 85
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PART X ‐ FACULTY AWARDS OPPORTUNITY FOR RECOGNITION OF FACULTY OUTSTANDING PART‐TIME FACULTY‐ADJUNCT FACULTY ACHIEVEMENT AWARD
Annually three deserving adjunct instructors are chosen for the Adjunct Faculty Achievement Award. Recipients receive $500 and the opportunity to participate in the **Annual Southwest Seminar for Great Teaching. TENURE‐TRACK FACULTY ACHIEVEMENT AWARD The Faculty Development office annually awards three outstanding tenured or tenure‐track faculty members with four years of consecutive teaching this award. Recipients receive $ 500.00 and the opportunity to participate in the **Annual Southwest Seminar for Great Teaching. (Only tenured or tenure‐track faculty at the college are eligible for this award). PIPER PROFESSOR CANDIDATES Annually, a full‐time tenure or tenure‐track faculty is nominated by their divisions as Piper Professor Candidates. Then, one full‐time faculty member is selected by the Faculty Professional Development Committee. This recipient's packed is submitted to the Piper Foundation to compete for the statewide awards. The candidate also receives $500 and a trip to the **Southwest Seminar for Great Teaching. (All tenured or tenure‐track faculty are eligible for this award). Timelines and information on these awards are available through the Faculty Development office and website. All nominees submit packets that are evaluated by the Faculty Professional Development Committee with a recommendation made to the Vice‐President of Instruction and the President. All nominees and winners are honored at the *Annual Recognition Dinner. *Recognition Dinner This annual dinner is held in late spring to honor faculty/staff award recipients. **Southwest Seminar for Great Teaching The Southwest Seminar for Great Teaching provides an opportunity for EPCC faculty to network in an informal setting with faculty from the Southwest to discuss teaching and instructional issues. The format encourages faculty to learn from the experiences of their peers. The Seminar is open to all faculty and is held each fall over a two‐three day period. However, full‐time faculty are given preference if space is limited. Faculty register for the seminar through their Instructional Dean. 86
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PART XI – FACULTY CREDENTIALS AND QUALIFICATIONS REQUIREMENTS VERIFICATION OF FACULTY CREDENTIALS College Procedure 3.05.02.10 outlines the process for the verification of the credentials of each full‐time and part‐time faculty member. The purpose is to ensure that every faculty member employed at the College possesses the academic preparation and training/experience necessary to meet the minimum requirements of the accrediting bodies and state agencies. Prior to the employment of a faculty member, the faculty supervisor (Dean or Director) reviews the credentials of the individual to verify that the minimum requirements are met. This is accomplished through a comparison by the supervisor of the credentials outlined in the Summary of Instructional Qualifications with those possessed by the potential faculty member. If the prospective faculty member’s credentials meet or exceed those required, the Faculty Credentials Verification form is completed and submitted through administrative channels for approval. Approval by the senior instructional supervisor is required if a credentials exception is requested. The completed Faculty Credentials Verification form is forwarded to the Personnel Services Department to be included in the faculty member’s employee file. The Faculty Credentials Review Committee (FCRC) is a Standing College Committee, and is charged with reviewing and making recommendations regarding faculty credentials issues, including credential verification, dispute resolutions, and permanent credential exception recommendations. This committee is also responsible for maintaining the Summary of Instructional Qualifications. Only course work or degrees granted by an accredited college or university or an acceptable evaluation of foreign course work or degrees will be accepted for the credentialing of a faculty member. All transcripts submitted by a prospective faculty member from a foreign university or school must be accompanied by a full translation in English by an acceptable translator. Further, each foreign transcript must be evaluated for equivalency to United States accredited course work by an acceptable agency. All costs for these services will be borne by the prospective faculty member 87
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GENERAL CREDENTIAL REQUIREMENTS BY DISCIPLLINE The following requirements are general credential requirements by discipline. Specific courses may have unique requirements which are defined in a separate document titled, 'Faculty Credential Statements.' Category 1: Faculty teaching general education courses at the undergraduate level. Faculty teaching associate degree courses designed for transfer to a baccalaureate degree.
Requirement: Doctorate or master's degree in the teaching discipline, or doctorate or master's degree with a concentration in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline).
ACCOUNTING ‐ TRANFER ANTHROPOLOGY ARCHITECTURE ART BIOLOGY BUSINESS ‐ TRANSFER CHEMISTRY DANCE DRAMA ECONOMICS EDUCATION 1300 ENGINEERING ENGLISH ‐ TRANSFER FOREIGN LANGUAGE – ARABIC FOREIGN LANGUAGE – CHINESE FOREIGN LANGUAGE – FRENCH FOREIGN LANGUAGE – GERMAN
FOREIGN LANGUAGE – SPANISH GEOGRAPHY GEOLOGICAL SCIENCES GOVERNMENT HISTORY INFORMATION TECHNOLOGY SYSTEMS ‐TRANSFER
KINESIOLOGY MASS COMMUNICATION MATHEMATICS ‐ TRANSFER MUSIC NUTRITION ‐ TRANSFER PHILOSOPHY PHYSICS PSYCHOLOGY SOCIAL WORK ‐ TRANSFER SOCIOLOGY SPEECH COMMUNICATION TEACHER PREPARATION 88
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Category 2: Faculty teaching college non‐transfer professional, career & technical education associate degree programs. Requirement: Must possess appropriate academic preparation or academic preparation coupled with a minimum of 3 years experience and demonstrated competencies in the teaching field. The minimum academic degree for faculty teaching in professional, career & technical education area must be at the same level at which faculty member is teaching. ACCOUNTING ‐ CTE ADVANCED TECHNOLOGY MAINTENANCE OPTION
ADVANCED TECHNOLOGY MANUFACTURING OPTION
ADMINISTRATIVE ASSISTANT ADVERTISING GRAPHICS AND DESIGN AUTOMOTIVE TECHNOLOGY BUSINESS ‐ CET CHILD DEVELOPMENT COURT REPORTING CRIMNAL JUSTICE – CET CULINARY ARTS AND RELATED SCIENCES ‐ CULINARY ARTS
CULINARY ARTS AND RELATED SCIENCES ‐ RESTAURANT MANAGEMENT
CULINARY ARTS AND RELATED SCIENCES ‐ PASTRY
DENTAL ASSISTING ‐ BACHELOR'S DEGREE DENTAL HYGIENE ‐ BACHELOR'S DEGREE DIAGNOSTIC MEDICAL SONOGRAPHY DIGITAL VIDEO PRODUCTION DRAFTING AND DESIGN TECHNOLOGY FIRE TECHNOLOGY HEALTH INFORMATION TECHNOLOGY HEALTH PROFESSIONAL AND RELATED SCIENCES
HEATING, VENTILATION AND AIR CONDITIONING
INFORMATION TECHNOLOGY SYSTEMS ‐ CTE HOSPITALITY MANAGEMENT INTERIOR DESIGN TECHNOLOGY MEDICAL ASSISTING TECHNOLOGY MEDICAL LABORATORY TECHNOLOGY NURSING (RN) ‐ MASTER'S DEGREE NURSING PRACTICE LAB ‐BACHELORS'S DEGREE NUTRITION ‐ CTE PARALEGAL PHARMACY TECHNOLOGY PHYSICAL THERAPIST ASSISTANT
RADIATION THERAPY TECHNOLOGY ‐BACHELOR'S DEGREE
RADIOLOGIC TECHNOLOGY REAL ESTATE RESPIRATORY CARE TECHNOLOGY SIGN LANGUAGE/INTERPRETER SOCIAL WORK‐CTE SURGICAL TECHNOLOGY TRAVEL AND TOURISM 89
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Category 3: Faculty teaching certificate career & technical education courses are typically taught by faculty members with some college or specialized training, but with emphasis on competence gained through work experience. If a faculty member is teaching certificate level courses which are also part of an associate degree, the faculty must hold the credentials required for teaching the higher degree.
Requirement: Certificate or specialized training in the teaching field, with an emphasis on competence gained through work experience. COSMETOLOGY DISEL MECHANIC ELECTRICAL JOURNEYMAN FACILITIES HEALTH INFORMATION CODING HEALTH INFORMATION MEDICAL TRANSCIPTION
MACHINING TECHNOLOGY ROBOTICS AND AUTOMATION WELDING VOCATIONAL NURSING Category 4: Faculty teaching adult basiic education courses below the collegiate level
Requirement: Must have a baccalaureate degree and also should have attributes or experiences which help them
relate to the particular needs of the adults they teach. Americana Language Program ‐ CONVERSATIONAL ENGLISH Americana Language Program ‐ GED (ENGLISH AND SPANISH) Americana Language Program ‐ CONVERSATIONAL FOREIGN LANGUAGES Americana Language Program ‐ CHILDREN'S ESL PROGRAMS
Category 5: Faculty teaching develomental courses
Requirement: Must hold a baccalaureate degree in a discipline related to their teaching assignment and have Either teaching experience in a discipline related to their assignment or graduate training in developmental education. For language arts related must have 18 undergraduate or grauduate hours in language arts course work. If the Degree is not in a related area, the instructor must possess a minumum of 18 graduate hours in a discipline related to the teaching assignment. For English Speakers of Other Languages (ESOL/RESL/ESAL/ALP Intensive English Program) EPCC has defined related areas: Bilingual Education Curriculum & Instruction (Language arts related) Elementary Education English English as a Second Language Foreign Languages Instructional Specialists (language arts related) Interdisciplinary Studies (language arts related) Liberal Arts (language arts related) Linguistics Reading Secondary Education (language arts related) Speech Speech Pathology (can teach ESAL only) Teaching English as a Foreign Language Teaching English as A Second Language 90
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For Developmental Reading and Writing EPCC has defined related areas:
Curriculum & Instruction (language arts related) Developmental Education Elementary Education English Instructional Specialist (language arts related) Interdisciplinary Studies (language arts related) Liberal Arts (language arts related) Linguistics Print Journalism Reading Secondary Education (language arts related) For Developmental Math EPCC defined related areas:
Accounting Business Administration Computer Science Education Engineering Information Technology Systems Math Psychology Sciences (Biology, Chemistry, Geology, Physics) Statistics In addition, must have 18 credit undergraduate or graduate hours in Math (6 hours can be in statistics) Or have successfully completed Calculus I or higher level Math course with a C or higher and have either teaching experience in a discipline related to their assignment or graduate training in developmental education. ENGLISH ‐ DEVELOPMENTAL ESOL ‐ DEVELOPMENTAL MATHEMATICS ‐ DEVELOPMENTAL READING ‐ DEVELOPMENTAL Forlanguageartrelatedmusthave18undergraduateorgraduatehoursinlanguageartscoursework.
Current: 06/29/14
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LICENSURE/CERTIFICATION OR OTHER EXTERNAL CREDENTIALS REQUIREMENTS BY DISCIPLINE Listofallrequiredlicensure/certificationorotherexternalcredentialsrequiredforfacultycredentialingby
discipline.
NOTE:Somedisciplineshavevariousoptionsfortypeofcertificationandonlyoneisrequired;otherdisciplines
mayhavemultiplecertificationsrequiredtobefullycredentialed.
Credential Area Required License/Certification
Issuing Agency Cosmetology‐CSME Cosmetology Instructor License Department of Licensing and Regulation (TDLR) Court Reporting Certified Shorthand Reporter Dental Assisting‐DNTA Certified Dental Assistant and Dental Assisting Registration and *Pit and Fissure Sealant Registration and *Coronal Polishing Registration Or Licensed Dentist Registered Dental Hygiene and Texas Dental Hygiene License Or Licensed Dentist ARDMS –ABD or Court Reporters Certification Board and Texas Court Reporters Association Dental Assisting National Board Texas State Board of Dental Examiners Texas State Board of Dental Examiners Texas State Board of Dental Examiners Texas State Board of Dental Examiners American Dental Association Texas State Board of Dental Examiners Texas State Board of Dental Examiners American Registry of Diagnosis Medical Sonography American Registry of Diagnosis Medical Sonography Texas Department of State Health Services National Registry of EMTs Texas Department of State Health Services American Heart Association American Heart Association American Heart Association Texas Board of Nursing Texas Commission on Fire Protection American Health Information Management Association American Health Information Management Association American Health Information Management Association American Health Information Management Association American Health Information Management Association Association for Healthcare Documentation Integrity Various (see other listed for specific disciplines) National Safety Council or American Academy of Orthopedic Surgeons American Heart Association American Medical Technologists Certifying Board of the American Association of Medical Assistants. Texas Board of Medical Examiners American Society for Clinical Pathology Board and Certification Dental Hygiene‐DHYG Diagnostic Medical Sonography‐DMSO ARDMS –OB/Gyn Emergency Medical Services‐EMSP Fire Technology Academy Health Information Technology‐HITT Licensed Paramedic or National Registry‐Paramedic and EMT Advanced Coordinator Certification and Certification BLS Instructor and Certification ACLS Instructor and Certification‐ PALS Instructor Or Registered Nurse Fire Instructor II Registered Health Information Technician or Registered Health Information Administrator Health Information Technology‐Coding‐
HITT Health Information Technology‐Medical Transcription‐MRMT Health Professions & Related Sciences ‐
HPRS Kinesiology 1306‐KINE 1306 Certified Coding Associate or Certified Coding Specialist (C.C.S.) or Certified Coding Specialist for Physician’s Office (C.C.S.P.) Registered Medical Transcriptionist Any health‐related license or certification First Aid Instructor Certification and Medical Assistant CPR and BLS Instructor Certification Registered Medical Assistant or Certified Medical Assistant or Medical Laboratory Technology Medical Doctor (MD) Medical Laboratory Scientist – MLS (ASCP) or Medical Technologist – MT (ASCP) or Medical Laboratory Technician – MLT (ASCP) or Medical Technologists – MT (AMT) 92
American Medical Technologists FACULTYEXPECTATIONSMANUAL 2015‐2016
Cont. LICENSURE/CERTIFICATION OR OTHER EXTERNAL CREDENTIALS REQUIREMENTS BY DISCIPLINE List of all required licensure/certification or other external credentials required for faculty credentialing by discipline. NOTE: Some disciplines have various options for type of certification and only one is required; other disciplines may have multiple certifications required to be fully credentialed. Nursing‐RNSG Nutrition Science‐FDNS or HECO Pharmacy Technology Physical Therapist Assistant –PTHA Radiation Therapy‐RADT Radiologic Technology‐RADR Respiratory Care‐ RSPT Surgical Technology‐SRGT Vocational Nursing‐VNSG RN License Licensed Dietitians or Registered Dietitian Certified Pharmacy Technician or Registered Pharmacy Technician or Registered Pharmacist Physical Therapist or Physical Therapist Assistant American Registry of Radiologic Technology and MRT (Medical Radiologic Technologist) American Registry of Radiologic Technology and MRT (Medical Radiologic Technologist) Registered Respiratory Therapist or Certified Respiratory Therapist and Texas License‐Respiratory Therapist Certified Surgical Technologist or Registered Nurse LVN License or RN License Texas Board of Nursing Texas State Board of Examiners Commission on Dietetic Registration Pharmacy Technician Certification Boars Texas Board of Pharmacy Texas Board of Pharmacy Executive Council of PT & OT Examiners Executive Council of PT & OT Examiners American Registry of Radiologic Technology Texas Department of State Health Services American Registry of Radiologic Technology Texas Department of State Services American Association of Respiratory Care American Association of Respiratory Care Texas Department of State Health Services National Board Of Surgical Technology & Surgical Assisting (NBSTSA) Texas Board of Nursing Texas Board of Nursing Texas Board of Nursing Note: * currently optional but will be mandated in near future by Texas Board of Dental Examiners. Current: 6/29/14 93
FACULTYEXPECTATIONSMANUAL 2015‐2016
PART XII– FACULTY RIGHTS It is generally accepted that faculty have the following rights when accepting an academic position: 1. A thorough and proper orientation. 2. Teaching assignment according to academic, clinical and work experience qualifications. 3. A workload that allows sufficient time to meet the demands and expectations placed on him or her. 4. A method of evaluation designed to promote development and growth as a faculty member and instructor of students. ORIENTATION Checklist orientation for Health Career & Technical Education, Math & Science Division will be provided, this Faculty Expectations Handbook, and special guidelines. A second orientation checklist will be provided by the Personnel Department. Special college ‐wide orientation meetings are also scheduled periodically. WORKLOAD In general, full‐time faculty working in occupational education areas is assigned 21 contact hours per week; credit hour faculty is assigned courses to total 15 credit hours per week. The reminder of the 40 hours week includes office hours, committee assignments, and preparation time. Part‐time faculty is assigned based on class requirements workload may not exceed 19 contact hours including office hours and preparation time. EVALUATION You have the right to a fair and impartial evaluation according to college policy with delineation of strengths and areas for improvement. This is important to you because it relates to retention and tenure. A guide to documentation for the retention and tenure process is included in this section. See “Your Tenure Plan” Procedures for the evaluation process are found in PART VII‐ of this booklet under HEALTH CAREER & TECHNICAL EDUCATION, MATH & SCIENCES and PROCEDURE GUIDELINES. PRIVACY OF RECORDS The Personnel Department maintains a personnel file on each employee, containing information about initial employment, changes in employment, or personal status, and copies of performance evaluations. Federal and State laws are strictly followed, and provide the guidelines for the release of information. Generally only the following can be released from your file without your consent, except to a representative of a State or Federal agency who has access to your complete file:  Your name  Your address and telephone number  Your position and job description  Your salary and how long you have been employed with El Paso County Community College District Any document may be placed in your personnel file at your request. You also have the right to receive a copy of any document in your file. The file is available to you or to a designated representative upon written request by you. No document of a negative nature will be placed in your file without your knowledge. In addition, faculty records are retained in the division office. This may include copies of the above documents and correspondence.
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RESIGNATION An employee planning to terminate employment with the College should notify his/her immediate supervisor in writing; when possible, full‐time regular classified professional or administrative staff should give at least four weeks’ notice; all other employees should provide reasonable advance notice if they plan to terminate prior to their scheduled separation date. Employees must clear through their own departments, the Personnel Department, the Business Office and the Payroll Office before final paychecks will be issued (Refer to the “Employee Separation” procedure). An employee’s last working day is the termination date. Accrued vacation is payable upon termination, is not considered as service, and is not subject to retirement contributions. Sick leave and personal leave will not be paid upon termination. In addition, terminating employees must work the day following a holiday to be eligible for holiday. Any time or money owed to the College will be deducted from the final paycheck. All College property, including all keys, library books, etc. must be surrendered and repayment of any additional money owed to the College must be made before any refund of retirement deposits are made or before the final paycheck can be released.
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PART XIII ‐ GRANTS FOR HEALTH CAREER & TECHNICAL EDUCATION, MATH AND SCIENCE DIVISION Information Provided by Health Grants Manager: Souraya Hajjar GRANTS (Health and Nursing) Grant's Title Major Grants Program Improving Diet/Physical Activity Ford Foundation Lee Iacocca Foundation William Randolph Hearst Foundation TWC CATCH ADA EMT ‐ Fabens EMT ‐ Fort Hancock NIH ‐ UTEP EMT ‐ SISD EMT ‐ YISD EMT ‐ URGWBD RN‐NCLEX EPHCC Health Literacy Public Health Conference MSEIP HCOP Updated on 7/24/2013 Funding Agency Purpose Amount PDNHF HL, Nutrition/PE ($400,000) CDC PAR‐06‐103 $200,000/year FDN Education and Scholarships $50,000 FDN Diabetes prevention $50,000 FDN Scholarships for Students $50,000 of color and Hispanic URG Healthcare graduates $500,000 HCA/SPHN Texas Tech Oral Health $7,000 ADA Oral health $125,000 FISD EMT Courses $58,000 TISD EMT Courses $58,000 CHW ‐ NIH Promotoras $67,000 Socorro EMT Courses $60,000 Ysleta EMT Courses $60,000 URG EMT ‐ RN $58,000 URG NCLEX $60,000 Hispanic chamber Health scholarships $75,000 PDNHF Increase health literacy in $400,000 community CDC Two public health $50,000 conferences PAR‐05‐123 DOE Math courses $600,000 HRSA Increase recruitment $1,100,000 and retention to health programs 96
Due Date Yearly Current Current Current Current Current Done‐Submitted in February 2010 $7,000 Yearly Feb‐10 $58,000 Yearly $58,000 Yearly $67,000 Yearly $58,000 Yearly $58,000 Yearly $57,000 Yearly $60,000 Yearly $75,000 3 years $475,000 3 years Current for this year $600,000 3 years $308,000 Pending/3 years Awarded & funded Did not receive it. New Mexico State, and Avance Current, working on it. Working with TWC and meeting with them Helped Texas Tec submit it This is the fourth year Current still 2008‐2011 Awarded previously for three years, only funded one year for $ 308.00 FACULTYEXPECTATIONSMANUAL 2015‐2016
EZ Boeing EZ ‐ Nursing Health Occupations Faculty stipends Scholarships $55,000 $3,000 $55,000 $3,000 UOA Radiation Therapy Work with CHW Stipend in faculty Stipend in faculty R03‐PAR‐07‐019 $3,000 $15,000 $10,000 $200,000 $3,000 $15,000 $10,000 Understanding and Promoting Health Literacy CHW TCTCs Del Sol/Las Palmas HHS Sexual Health Nurse Education, Practice/Retention Pharmacy techs and clinics RT employees of SPHN Honda Foundation Falls Risk Clinic Nursing Innovation Grant Albertson's EPCC STEP Expansion Program SIM Man Grant Cut the Fat, Get Fit PDNHF DHHS TWC TWC Honda PTAP THCEB FDN DOE HRSA RWJF Sexual Health education Nurse retention Health graduates Upgrade skills Math skills Prevention of falls Pre‐nursing academy Health & Nutrition Science and Math Sim Man $300,000 $250,000 $400,000 $86,000 $30,000 $5,000 NIH Challenge Grant TSTEM M/H TSTEM M/H Mobile Library NIH ARRA THECB THECB THECB $86,000 $5,000 $15,000 $30,000 $300,000 $300,000 $50,000 Salud America Asthma Education $150,000 Scholarships $263,000 Scholarships $263,000 Mobile devices $17,000 97
Awarded Yearly Yearly for 3 years Yearly Yearly 4/29/2009 9/22/2008 11/3/2008 Current Current Current I year award I year award Pending 2004 submission 2005 submission Current Current Current Current Current Current 2044‐Current 2001‐Current Working on it Awarded but not funded, not enough money Pauline decided not to pursue it. Current, working on it with TWC. Private clinics and pharmacies Due May 1st. Done Only 1 year award. 2012‐2014 2013‐2015 2013 FACULTYEXPECTATIONSMANUAL 2015‐2016
GRANTS (HEALTH AND NURSING) Elsa u Pardee Curb the fat, get fit Clinic overview MSEIP 2012‐2012 Carl Perkins Small Scientific Conference HCOP Application 2011 Sexual Health Application DOL‐ TAACCT Program ‐
Alamo WIA Program Costs Annen Berg Funding Kresge Foundation Willam Hearst Foundation Willam T. Grant Virtual Technology PDNHF Summer Merit Tbell‐Hanger ADA Cancer Prevent Protect $199,500 $22,500 $192,000 $32,000 IP 32,000 $28,000 $800,000 $292,919 28,000 $5,000,000 $65,010 $74,643 IP. $65,010 98
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EPFD‐EMT 2010‐2011 2011‐2012 2012‐2013 EMT‐EPISD 2012‐2013 EPCC Nursing 2011‐2013 Carl Perkins 2013‐2014 RGBH Clinic 2012‐2013 Dentrix 2012‐2013 Nursing HIP 2013‐2014 EPCC TAA 2013‐2014 THECB THECB Various Funders TWC DOL $278,941 $250,000 $162,000 $60,000 $90,000  $57,000  $20,000 $9,500 $40,000 VNRN AAS. Current $1,600,000 HEALTH PROJECTS COMPLETED HEALTH PROJECTS COMPLETED Annen Berg Foundation Dr. Scholl's EPA Baxter Foundation CBJTG City Contract ‐ EPFD DOL‐TAA (Miami Dade) Ford Foundation Honda Foundation Kellogg Iacooce Lilly Foundation NLM Oral Health (ST) $10,000 $48,794 Smoking Cessation 80,0000 99
FACULTYEXPECTATIONSMANUAL 2015‐2016
Name Type HEALTH PROJECTS COMPILATION 2011‐2012 Source Work w/ YISD‐EMT SISD‐EMT Fabens ISD Tornillo ISD CISD SISD Background and drug testing Contract Contract Contract Contract Contract Contract Ysleta ISD Socorro ISD Fabens ISD Tornillo ISD Canutillo School district CSID EPISD Contract Contract School district EPISD EMT EMT EMT EMT EMT Health Students Health Students EMT School District HCA CTI Workforce Solutions Workforce Solutions NIH DOE THCEB Health Students Radiation Therapy Radiation Therapy Nursing Nursing CHW Math students Health Students Fabens ISD Supplement Contract Contract Contract NRSG‐Paramedic Grant NRSG‐NCLEX Grant UTEP‐NIH Sub‐grant MSEIP‐DOE Grant Carl Perkins Grant (Equipment and Travel) Amount $55,080 $55,080 $28,000 $28,000 $28,000 depending on students# depending on student $16,000 Student# Depending on students# $10,000 $5,000 $8,000 $60,000 17,000 $242,000 $32,000 Renewable Yes Yes Yes Pending signature Yes Yes Invoice, yearly Yes Invoice, yearly Yes Yes Yes Yes Stopped Stopped Yes/ Current Yes/due this year Yes/current Boeing FDN ELPASO HCC CB‐STEM SPHN HCA UMC Texas Tech Centro San Vicente Grant Grant Grant Affiliation Agreement Affiliation Agreement Affiliation Agreement Affiliation Agreement Affiliation Agreement Boeing El Paso Hispanic CB Health Students Health Students T STEM Health Students Clinical Health Students Clinical Health Students Health Students Health Students 100
$3,000 $3,000 $263,000 0 0 0 0 0 Yes/based on available funding Yes 1 Year Yes Yes Yes Yes Yes FACULTYEXPECTATIONSMANUAL 2015‐2016
La Fe UTEP EPISD SISD CISD SISD YISD Different clinics Affiliation Agreement Articulation Agreement Articulation Agreement Articulation Agreement Articulation Agreement Articulation Agreement Articulation Agreement Affiliation Agreement Health Students Health Students Health Students Health Students Health Students Health Students Health Students Health Students XIRIS‐Philips SYP DOL‐TAA Small sa Contract on licensure Workforce Solutions DOL NIH RGBH Clinic Health Program EMR/IT Health Prof/Public 101
0 0 0 0 0 0 0 0 $50,000 (3 years) $63,000 $200,000 $28,000 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes yes for 3 years if funding available FACULTYEXPECTATIONSMANUAL 2015‐2016
PART XIV‐ EPCC MAPS HTTP://WWW.EPCC.EDU/CAMPUSMAPS/PAGES/ASC.ASPX Administrative Services Center
9050 Viscount Blvd
El Paso, TX 79925
Directions | Campus Map 102
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Rio Grande Campus
100 West Rio Grande Ave.
El Paso, TX 79902
Directions | Campus Map
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Mission del Paso Campus
10700 Gateway East
El Paso, TX 79927
Directions | Campus Map
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Northwest Campus
6701 South Desert Rd.
El Paso, TX 79932
Directions | Campus Map
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Transmountain Campus
9570 Gateway Blvd. North
El Paso, TX 79924
Directions | Campus Map
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Valle Verde Campus
919 Hunter
El Paso, TX 79915
Directions | Campus Map
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PART XV – EPCC POLICIES AND PROCEDURES
Faculty is responsible for being informed on our current, revised and new procedures which are posted
on the EPCC web site for your information.
ons | Campus Map
For more information, refer to policies and procedures EPCC COMMUNITY COLLEGE WEBSITE: http://www.epcc.edu/InstitutionalEffectiveness/Documents/Policies%20Review/CompressedPolicy.pdf 108
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For more information, refer to policies and procedures EPCC COMMUNITY COLLEGE WEBSITE: http://www.epcc.edu/InstitutionalEffectiveness/Documents/Policies%20Review/CompressedPolicy.pdf 109