Faculty Development
Handbook
NORTHWEST CAMPUS
6701 S. Desert Blvd
El Paso, Texas 79912
Spring 2016
TABLE OF CONTENTS
Attendance ................................................................................................................................................................. 3
Bad Weather .............................................................................................................................................................. 3
Campus Cleanliness .................................................................................................................................................. 3
Change of Grade ........................................................................................................................................................ 3
Class Admission ......................................................................................................................................................... 3
Correspondence ...................................................................................................................................................... 3-4
Course Pursuit ........................................................................................................................................................... 4
Course Syllabus ......................................................................................................................................................... 4
Division/Discipline Meetings....................................................................................................................................... 4
Duplicating.................................................................................................................................................................. 4
Faculty Coordinators .................................................................................................................................................. 5
Faculty Mailboxes ...................................................................................................................................................... 5
Field Trips................................................................................................................................................................ 5-6
Final Exams................................................................................................................................................................ 6
Grade Record ............................................................................................................................................................. 6
Human Resources Update ........................................................................................................................................ 6
Instructor Absence .................................................................................................................................................. 6-7
Office Hours ............................................................................................................................................................... 7
Part-Time Faculty Office ............................................................................................................................................ 7
Room Changes .......................................................................................................................................................... 8
Students Switching Sections ...................................................................................................................................... 8
Supplies...................................................................................................................................................................... 8
Withdrawing/Reinstating Students ............................................................................................................................. 8
APPENDIX
Appendix A: Sample Withdrawal Form ..................................................................................................................... 9
Appendix B: Sample Reinstatement Form .............................................................................................................. 10
Appendix C: Absence from Class ........................................................................................................................... 11
Appendix D: Final Examination Schedule for Spring 2016 ..................................................................................... 12
Appendix E: Division Meeting Dates for Spring 2016 .............................................................................................. 13
Appendix F: Request for Field Trip Form ................................................................................................................. 14
Appendix G: Syllabus Format Template and Cover Page ....................................................................................... 15
Appendix H: Banner Grade Input Instructions ......................................................................................................... 16
Appendix I: Guidelines for Part-Time Faculty Offices .............................................................................................. 17
Appendix J: NW Building Maps ................................................................................................................................ 18
Appendix K: Violations of the Student Code of Conduct ....................................................................................... 19
Appendix L: Office Hours ......................................................................................................................................... 20
ATTACHMENTS
Course Syllabus with Cover Sheet .................................................................................... Due by: January 29, 2016
Instructor’s Office Hours..................................................................................................... Due by: January 29, 2016
Northwest Campus Directory ................................................................................................................... Spring 2016
Vehicle Registration ................................................................................ Need to have decals by: February 1, 2016
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Attendance
It is recommended that you include a statement regarding your attendance policy in your syllabus.
Bad Weather
Classes will be held as scheduled during bad weather unless you are notified as follows: (1) radio and television
announcements indicating that classes are canceled; (2) the message on the Campus Dean’s Office answering
machine (831-8859) indicates that classes are cancelled.
Campus Cleanliness
It is a regulation of El Paso Community College that there be no food, beverages or smoking in classrooms.
Please help keep the classrooms clean and safe.
Change of Grade
Requests for change of grade (including incomplete form) must be accompanied by a copy of the Grade Record
showing the change and a memo supporting documentation. Change of grade forms should be submitted to
the Campus Dean’s Office.
Class Admission
The only students that should be attending your class are those that have officially enrolled in your course and
section. Please ask the student to show you his/her registration receipt. The student may remain in the class if
the receipt shows the proper course and section number. Students cannot just "sit-in" on classes. Enrollment
summaries are available the first day of classes, and will show the name of the students who are officially
registered for your course/section. If the student’s name does not appear on the enrollment summary, and he/she
does not have a receipt, please refer them to Registrars Office. Under NO circumstances should the instructor
allow the student to remain in the class.
Faculty must verify that all students in their classes have met the prerequisites for enrolling in the course.
Completion of a prerequisite course or placement test results can be used to verify proper enrollment.
Prerequisites are listed in the paragraph describing courses in the course description section of the current
College catalog.
Your cooperation is needed to ensure that the number of students in your class does not go beyond the optimum
number for the course or the room capacity/equipment if lower than optimum. Please advise students into other
sections if they are trying to get into one of your closed sections. Remember, not all students attend class the first
week. Twenty students the first day may turn into thirty-three the next class period. Your cooperation is needed.
Correspondence
Mail sent to the Campus Dean’s Office through campus mail should be addressed as follows:
Dr. Lydia Tena, Campus Dean and Dean of Instructional Programs
Northwest Campus
U.S. mail should be addressed as follows:
Dr. Lydia Tena, Campus Dean and Dean of Instructional Programs
Northwest Campus
El Paso Community College
P.O. Box 20500
El Paso, TX 79998
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Course Pursuit
A student may be dropped from a course for: (1) disruptive behavior, or (2) failure to produce sufficient course
assignments required for grading such that it has become evident that the student is no longer in active pursuit of
the course objectives.
Prior to dropping a student for failure to maintain satisfactory course pursuit, please make every effort to assist
the student. Every reasonable effort should be made to retain the student in the class. Instructors are
encouraged to contact the student when attendance or course pursuit becomes a problem. Many times this
communication between the instructor and student results in the student remaining enrolled in the course and
satisfactorily pursuing the objectives.
Course Syllabus
The course syllabus is an official statement to the student to inform them of the course content and objectives of
the course. The syllabus is to be distributed to all students during the first week of class. Please review the
syllabus with your class as appropriate. It is especially important that you discuss the attendance, course pursuit
and reinstatement policies and procedures with the student class.
The disciplines have developed the Official Course Description syllabus which needs to be followed for each
course. Each instructor must develop an Instructor’s Course Requirements following the official EPCC format
(Appendix G). All Syllabi must include the current semester and year. Course Syllabus Cover - Appendix M
Division/Discipline Meetings
Full-time faculty are expected to attend all Division and Discipline meetings during the year. Part-time faculty are
encouraged to attend. Please see Appendix E for the schedule for the Spring 2016 Division Meetings.
Duplicating
It is requested that whenever possible, copies be duplexed. The cost is the same, however, we have been asked
to be waste conscious by duplexing and recycling paper. Duplicating jobs are monitored through the Campus
Dean’s Office. Approval from the Campus Dean’s Office must be obtained for jobs exceeding 300 pages.
Listed below are the account numbers for charging duplication jobs for the classes taught at the Northwest
Campus. If you also teach at another campus, please use their account number for copies for those classes.
Account numbers for other campuses are available at the Copy Center (ISC) or directly from the Dean at that
campus.
Accounting ..................................................................................... 11000-55213
Art .................................................................................................. 11000-55184
Biology ........................................................................................... 11000-55333
Business Administration ................................................................ 11000-55233
Chemistry ...................................................................................... 11000-55339
Computer Information Systems ..................................................... 11000-55218
Court Reporting ............................................................................. 11000-55222
Developmental Ed ......................................................................... 11000-55318
Economics ..................................................................................... 11000-55308
Education ....................................................................................... 11000-55438
English ........................................................................................... 11000-55188
Foreign Language.......................................................................... 11000-55194
Geology ......................................................................................... 11000-55342
Government ................................................................................... 11000-55298
History ............................................................................................ 11000-55293
Management .................................................................................. 11000-55238
Math ............................................................................................... 11000-55348
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Music ............................................................................................. 11000-55204
Office Information Systems ........................................................... 11000-55249
Philosophy ..................................................................................... 11000-55288
Physics .......................................................................................... 11000-55353
Psychology .................................................................................... 11000-55283
Reading ......................................................................................... 11000-55263
Sociology ....................................................................................... 11000-55303
Speech ........................................................................................... 11000-55268
Faculty Coordinators
Accounting, Art, Business Admin., Sign Language, Computer Information Systems,
Debbie Luna ................................................................................................831-8837 / Rm#M24
Geology, Chemistry
Ivan Iniguez ........................................................................................... 831-8872 / Rm#C226C
Biology
Dr. Jose Pacheco-Lucero........................................................................831-8836 / Rm#C226A
Court Reporting, Professional Office Computer Technology, Economics, Music, Criminal Justice
Lucretia Thomas .........................................................................................831-8834 / Rm#M82
Speech, Drama
Barbara Yancy-Tooks .................................................................................831-8942 / Rm#M20
English
Tony Procell ................................................................................................831-8901 / Rm#M23
Reading, Education, TECA
Jim Lambrinos .........................................................................................831-8843 / Rm#C226B
Government, Psychology
Dr. Daniel Gutierrez .................................................................................. 831-8858 / Rm#C218
History, Sociology, Philosophy
Manfred Silva ............................................................................................ 831-8838 / Rm#C222
Physics, Engineering, Astrology, Mathematics
Enayat Kalantarian ................................................................................... 831-8932 / Rm#M69C
Faculty Mailboxes
All full-time and part-time faculty should request a mailbox at the Instructional Service Center
(ISC) located in Room M29. If you teach at more than one campus, please request a mailbox
at only one campus, and let the Campus Dean’s office know at which campus you will be
receiving your mail.
Field Trips
Faculty members planning field trips should submit a “Request for Field Trip” form to the
Campus Dean at least 10 working days prior to the scheduling of the field trip. The form will
cover only local trips which are less than a day in length. For trips that involve out-of-town
travel, a “Travel Request” form must be filled out according to the travel procedure.
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Final Exams
Please note the dates and times scheduled for finals on Appendix D.
Grade Record
All faculty will receive an institutional Grade Record. Students' names and Social Security
numbers will already be printed on the record. Instructors should be sure that all grades used
in calculating the student's final grade are included on the Grade Record. The title and value
of the assignment and points, percentage or letter grade should also be recorded.
IMPORTANT: The criteria used for assigning the final grade (as appears in the course
outline) should be placed in the upper right hand corner. The Grade Record will be
submitted at the end of the semester and grades will be input thru Banner. Instructors
using computerized grade records can submit these in lieu of the college grade record as
long as the same information appears on the record.
Human Resources Update
Please assist us by ensuring that all of your records at the Human Resources Office are upto-date. If you have completed additional college course work, have an official copy of the
transcript sent to the Human Resources Department. In addition, notify the Campus Dean’s
Office that an updated or additional transcript is being submitted to the College. It is also
extremely important that you notify the Campus Dean’s Office and Human Resources
Department if your address or phone number changes.
Instructor Absence
Full-time Instructor:
1.
Notify the Faculty Coordinator. The Faculty Coordinator will notify the
appropriate personnel so they can communicate information to the students.
The only exception to this is if the decision to be absent is made after 5 p.m.
or on the weekend.
2.
Discuss with the Faculty Coordinator the anticipated length of the absence.
3.
Attempt to locate a full-time instructor to cover your class(es). Full-time
instructors cannot be paid for substituting. Full-time instructors are expected
to assist in covering other full-time instructors’ classes on occasion. Such
practice is considered a professional courtesy.
4.
If you are unable to arrange coverage for your class (es) by a full-time
instructor, the Faculty Coordinator will make arrangements.
5.
Do not discuss with substitutes payment for covering your class (es).
6.
Full-time instructors should not reimburse anyone (full-time or part-time
instructor) for substituting.
7.
A “Leave Report and Permission to Be Absent Form” and a “Permission to
be Absent from Official Duties Form” should be submitted to the Campus
Dean’s Office within 24 hours of your return to work. If an absence is
anticipated in advance, a leave form should be submitted prior to the day(s)
of absence. Appendix C
Part-time Instructor:
1.
Notify the Faculty Coordinator and Campus Dean. The Faculty Coordinator
or Campus Dean’s Office will notify the appropriate personnel so they can
communicate information to the students.
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2.
Discuss with the Faculty Coordinator the anticipated length of the absence.
3.
If the length of absence warrants, assist the Faculty Coordinator or Campus
Dean in locating a substitute (current instructor or other qualified individual,
approved by the Faculty Coordinator or Campus Dean).
4.
Regardless of who substitutes for the class(es), the part-time instructor's
contract will be pro-rated (deduct from contract the amount equal to the time
missed).
5.
Arrangements to pay substitutes will be made by the Campus Dean’s Office.
Instructors are not to offer substitutes any compensation (monetary or inkind).
6.
The Faculty Coordinator is responsible for completing and submitting to the
Campus Dean’s Office a form entitled "Part-Time Substitute Form.” The form
should be submitted immediately upon the instructor’s return to work.
Payment for substitutes will not be processed until this form is
received in the Campus Dean’s Office.
7.
Faculty who are going to be absent from class (es) should provide the
Faculty Coordinator or Campus Dean with lesson plans. In most cases this
can be done over the phone. Instructors should be prepared to present this
information when they contact the Faculty Coordinator or Campus Dean.
8.
Instructors are expected to meet their classes on the days and length of time
indicated on the class schedules.
Office Hours Appendix L
Each full-time faculty member including faculty on release time are required to have a
minimum of 10 posted office hours per week (five of which will be in his/her office and five of
which may be sites approved by the Campus Dean (e.g. labs). There should be at least one
posted office hour on each scheduled class day. Faculty who have no scheduled classes on
a specific day during the week (Monday through Friday) are required to keep a minimum of
one office hour that day. Faculty teaching an overload will be required to keep an extra office
hour weekly for each overload class.
Part-time instructors should hold one office hour for each class taught. The hour can be held
on campus, such as thirty minutes before and after your class. It can also include time you
are available to consult with students by phone. The part-time faculty offices are located in
Rm. M21.
Part-Time Faculty Office Room M21
Lockers are available in the Part-Time faculty office in the main building in Rm M21.
Ten EPCC phone numbers with audix phone message system capabilities are available for
part-time faculty at Northwest. These audix numbers will be assigned on a semester basis
on a first-come-first-served basis. Please contact the Campus Dean’s office to request an
audix number. Campus Dean’s office staff will provide information regarding the use of the
phone message system to assigned faculty. Once a college audix number has been
assigned to you, a form will be sent to you to sign and return to the Campus Dean’s office.
Several computers and printers are available in the part-time faculty office in M21. These
computers have internet access and several word processing software packages for parttime faculty use.
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Room Changes
Please contact the Campus Dean’s office for any classroom changes. When space has been
identified and reserved, the instructor will be notified and can move to the new room. Please
do not relocate your classroom on your own.
Students Switching Sections
Please do not allow a student who is enrolled in another instructor's section to attend your
class. Students having a legitimate conflict that prevents them from attending a particular
class should be referred to the Instructional Dean for official documentation to be prepared.
Supplies
The purchase of instructional and office supplies will be coordinated with the Faculty
Coordinator and/or the Campus Dean’s Office.
Withdrawing/Reinstating Students
A student may be withdrawn (Appendix A) from a course for the following reasons: (1)
disruptive behavior (Appendix K); (2) the failure of the student to appear for examinations,
presentations, or other required class activities as identified in the course syllabus; or (3) the
failure of the student to submit required papers, projects and/or reports. IMPORTANT: If you
withdraw a student due to disruptive behavior, contact the Instructional Dean prior to
completing the form. If a student appeals the withdrawal, the instructor will be asked to
submit his/her attendance record. Students dropped for reasons other than behavior may
continue to attend class until the appeal of the drop is complete. Every effort will be made to
expeditiously complete the appeals process. Students dropped from a class cannot remain
in the class if the drop is upheld in the appeals process. Students withdrawing from a class
cannot continue to attend. If you are unsure about dropping a student, please discuss the
situation with your Faculty Coordinator, or Dean.
Students dropped following submission of rosters are to be reinstated no later than two
weeks following the date of drop for Fall and Spring semesters and one week for the summer
session. The effective date of reinstatement (DOR) must be the same date as the date the
withdrawal form was submitted (Appendix B). Reinstatement forms must be submitted to the
Campus Dean’s Office. Withdrawal and reinstatement forms can be obtained from the
Student Services Office, or Campus Dean’s office.
If a student is administratively dropped, he/she cannot remain in the class. There are no
exceptions. The weekly Drop/Reinstatement Summary Report will show an ADMINDROP
next to the student’s name if he/she has been administratively dropped. If a student is
administratively reinstated, an ADMINREIN will show on the report. At this time, the student
can return to class.