EL PASO COMMUNITY COLLEGE
EDUCATION AND CAREER & TECHNICAL
EDUCATION DIVISION
FACULTY DEVELOPMENT HANDBOOK
SPRING 2016
INSTRUCTIONAL DEAN
Dr. Jaime D. Farias
Office Phone: 831-2394
Location: M103
jfarias@epcc.edu
ADMINISTRATIVE ASSOCIATE
Jessica H. Diaz
Office Phone: 831-2544
Location: M102
jdiaz63@epcc.edu
ADMINISTRATIVE ASSISTANTS
Monica Guerra
Office Phone: 831-3118
Location: M104
mguerr64@epcc.edu
Rosa Melina Saldana
Office Phone: 831-2865
Location: M101
rsaldan1@epcc.edu
http://www.epcc.edu/InstructionalPrograms/Pages/JaimeFarias.aspx
TABLE OF CONTENTS
GENERAL INFORMATION
1-4
INSTRUCTIONAL COORDINATORS NUMBERS
ADDITIONAL PERSONAL
MISSION STATEMENT
PERSONAL REQUIREMENTS
IMPORTANT DATES
DIVISION MEETINGS
1
2
3
3-4
4
4
COURSE MANAGEMENT INFORMATION
5-9
ON THE FIRST DAY OF CLASS
ATTENDANCE
STUDENT CODE OF CONDUCT
WITHDRAWAL/REINSTATING STUDENTS
REINSTATEMENT APPEALS PROCEDURE
STUDENTS SWITCHING SECTIONS
SYLLABUS
GRADE INPUT
GRADE RECORD
CHANGE OF GRADE
OFFICE HOURS
GUIDELINES FOR PART-TIME FACULTY OFFICE UTILIZATION
PERSONNEL SERVICE UPDATE
BAD WEATHER
FINAL EXAMS
INSTRUCTIONAL SERVICES
5
5
5
6
6
7
7
7
7
7
8
8
9
9
9
9-11
INSTRUCTIONAL SERVICES CENTER
DUPLICATING
TESTING CENTER
ACCOUNT NUMBERS
SUPPLIES
TYPING
MESSAGE CENTER
MAIL SERVICE
MEDIA SERVICE
TEST SECURITY
FAX SERVICE
ROOM CHANGES
NOT ABLE TO MEET CLASS
9
9
10
10
10
10
10
10-11
11
11
11
11
11
PAY AND ABSENT INFORMATION
12-16
PAY DATES
ADDITIONAL INFORMATION
INSTRUCTOR ABSENCE
FULL TIME INSTRUCTOR
PART TIME INSTRUCTOR
SUBSTITUTE PAY
GRADUATION
PERMISSION TO BE ABSENT FORM (EXAMPLE)
PERMISSION TO BE ABSENT FOR COLLEGE RELATED DUTIES (EXAMPLE)
FINAL EXAMINATION SCHEDULE
12
12
12
12-13
13
13
13
14
15
16
INSTRUCTIONAL COORDINATORS NUMBERS
(If you require additional information concerning policies and procedures of the Education
& Career and Technical Education Division, instructional methodology, course objectives, or
class related matters, you should contact the appropriate Instructional Coordinator indicated
below.)
Discipline
Name
Extension
Room #
Accounting
Becky Hancock
831-2231
A-2213
Automotive
Elaviano Willars
831-3261
A-1604
Business Management
Grace Vaughn
831-3345
A-2306
Child Development
Dr. Cristina Salas
831-2429
A-1108
Scott Mann
Blanca Campa
831-2285
831-2356
A-2209
B-212
Irma Camacho
831-2236
A-2203
Information Technology Systems
Dell Najera
Russ Myers
831-2056
831-2041
A-1716
A-1717
Fire Technology - Basic
Richard Bahena
831-2289
ATC 310
Frank Lujan
831-3376
ATC 310
Paralegal
Leo Villalobos
831-2433
A-ll05
Sign Language/Interpreter
Adriana Garcia
831-3147
B-251
Social Work
Teacher Preparation
Stephen Kahoe
Isela Castanon-Williams
831-2428
831-2430
A-ll02
A-1719
Criminal Justice
Education 1300
Firefighter & Recruitment
Fire Technology - Fire Science &
Administration
1
Additional Personnel
Program
Lab Manager
Business Programs Labs
Name
Martha Garcia
Robert Espinoza
Richard Stevens
Extension / Room #
831-3155
831-2491
A-2320
Juanita Hunter
Gabriela Asbell
Patricia Fernandez
Cindy Cisneros
Maria I. Santos
Child Development Lab
Carolina Rojas
Leticia Espinoza
Salvador Rubio
Candido Elenez
Elaine Duran
831-2114
A-2327
831-2509
A-1517/A-1713
831-2218
A-1127/A-1128
Sign Language Lab
Jose Prieto
Fire Technology Lab
Anthony Welch
831-2073
B-254
ATC-310
831-2485
Automotive Lab
Valle Verde Library
Head Librarian
Administrative Office Asst.
Kerry Ann Gardner
Christiane Gomez
831-2255
831-3256
Librarians
Oscar Baeza
831-2340
Library Public Service Supervisor
Samuel Ruiz
831-2139
Library Assistants
Alma Anchondo
Rebecca Retana
Astrid Montes
Brenda Ramos
831-2645
C-200
Valle Verde Library Technical Services
Director
Luis Chaparro
831-2132
Administrative Assistant
Maria Villalba
831-2339
2
EDUCATION AND CAREER &
TECHNICAL EDUCATION
FACULTY DEVELOPMENT
SPRING 2016
DIVISION HANDBOOK
MISSION STATEMENT
The Education & Career and Technical Education division strives to anticipate and meet the
needs of our students to prepare them for the technological challenges and demands of the 21st
century. We are committed to providing excellence in our instructional environment and
nurturing growth in the capabilities of our students.
Welcome to the Spring 2016 semester. I hope that each one of you had a wonderful summer
break with your family and friends. I look forward to another exciting semester working with
you. Have a Great Semester!
INFORMATION FOR DIVISION OFFICE
Instructors are required to provide the Division office with the following information:
☺
☺
☺
☺
☺
☺
Complete name
Employee ID number
Current address
Home, work, and cell phone number(s)
Campus where you will receive your college mail-RG, VV, TM, MDP, NWC
E-mail Address
PERSONNEL REQUIREMENTS
To help assure the timely distribution of your paycheck, please make sure all personnel
required paper work is completed prior to the first day of classes.
PRIOR TO FIRST CLASS DAY:
(1) Obtain course outline and syllabi samples from your District Wide Program
Coordinator, Faculty Coordinator or Instruction Dean, and create your course syllabus
following the EPCC format, part II is now available on the web. A copy of your syllabus
must be uploaded online within 7 days of the first day of classes. If you need
assistance, you can call 831-2542. Submit a copy to your instructional coordinator by
Friday, January 29th.
(2) Obtain instructor copies of official course textbooks from Business Lab Room A2320
unless otherwise instructed by your District Wide Program Coordinator or Faculty
Coordinator. Instructors are expected to use the textbooks specified for the
courses they have been assigned to teach. Read the preface and any other special
Instructions to the instructor. Obtain any3special teacher’s manuals (if available) which
accompany your texts.
(3) Request a mailbox from the Instructional Service Center on your campus and make
sure the Division Office is notified if your mailbox is at another campus.
(4) Locate your classroom(s) prior to the first class day.
Important Dates for Spring 2016
7 DAYS AFTER SEMESTER BEGINS SYLLABI MUST BE UPLOADED TO MEET
COMPLIANCE WITH HB2504.
January 11-15
January 17
January 18
January 29
February 3
February 9
March 7-13
March 21
March 25
March 28
March 31
April 15
May 8-14
May 13
May 20
Faculty Development
Classes Begin
Institutional Holiday (No Classes)
PT Faculty-Syllabus due to Instructional Coordinators
FT Faculty-Syllabus due to Division Office
Census Date
Professional and Organizational Development Day (Evening Classes
Only)No Student Services available, All offices closed
Institutional Holiday (Spring Break)
2nd Minimester Begins
Institutional Holiday (No Classes)
Census Date 2nd Minimester
Institutional Holiday (No Classes)
Last Day to Drop with a “W” (Spring Semester and 2nd Minimester)
Finals
Commencement
Grades Available
Division Meetings Spring 2016
Date
Time
Room #
As Needed-Meetings will be announced 2 weeks before.
COURSE MANAGEMENT:
4
This checklist is designed to help instructors with the record keeping and other standard
procedures which must be accomplished during the regular semester.
On The First Class Day
Enrollment Reports will be available on-line. Instructors must get these reports and VERIFY
THAT STUDENTS ATTENDING THEIR CLASS (ES) ARE VALIDLY ENROLLED. If the
student’s name does not appear on the enrollment summary, and he/she does not have a receipt,
refer him/her to Registrar’s Office. Under No circumstances should the instructor allow the
student to remain in the class.
Faculty must verify that all students in their classes have met the prerequisites for enrolling
in the course. Completion of a prerequisite course or placement test results can be used to verify
proper enrollment. Prerequisites are listed in the paragraph describing courses in the description
section of the current College catalog. Do not allow students to continue attending without
documenting their official enrollment in your course(s) and do not accept students from other
sections. VERY IMPORTANT! KEEP DAILY ATTENDANCE FOR YOUR CLASS. If the
computer shows that space is available in your section, and the student is eligible to enroll in the
course, the student will be admitted. Otherwise he/she will have to select another section.
Remember, not all students attend class the first week. Twenty students the first day may turn
into thirty-three the next class period. Your cooperation is needed.
NOTE: Must meet classes for the amount of time scheduled. Please do not release your class
early, specifically the 1st day.
Attendance and Withdrawal / Reinstating Students
The student attendance and course pursuit on the course syllabi is as follows:
Attendance:
Faculty are expected to maintain an accurate record of attendance. It is the student's
responsibility to consult with the instructor regarding absences. Instructors are authorized to
refuse to admit students who are tardy when such admittance would be disruptive to activities in
progress (i.e. examinations, structured learning activities). Student attendance records will be
considered and reported to the Office of Admissions and Registration when the instructor
initiates a drop action for attendance and course pursuit.
Please notify students of your attendance policy and include it in your syllabi.
Student Code of Conduct:
It is strongly recommended that a copy of the Student Code of Conduct or the Summary Memo
from the vice presidents be handed out to your classes.
Withdrawal/ Reinstating Students:
5
Prior to dropping a student for failure to maintain satisfactory course pursuit, make every effort
to assist the student. Missing one test and one homework assignment is not sufficient to
demonstrate lack of course pursuit. However, a student who consistently fails to submit
assignments or take tests can be withdrawn from the course. We want students to stay in class. If
they put forth an effort and are progressing academically, then they should be considered
meeting course pursuit requirements.
Every reasonable effort should be made to retain the student in the class. Instructors are
encouraged to contact the student when attendance or course pursuit becomes a problem. Many
times this communication between the instructor and student results in the student remaining
enrolled in the course and satisfactorily pursuing the objectives.
A student may be withdrawn from a course for lack of course pursuit or by the VP of Student
Services for disciplinary actions (See Student Code of Conduct page 71-77 in 2015-2016
(catalog).
Remember to complete all parts of the withdrawal form (address optional - if you have it, please
fill it in). Submit the form in person or by mail. If you have any questions, do not hesitate to
contact the district wide coordinator or the instructional dean.
The effective date of reinstatement must be the same date as the date the withdrawal form was
submitted. Reinstatement forms must be submitted to the Division Office with a memo of
justification. Withdrawal and reinstatement forms can be obtained from the Student Services
Office.
The reinstatement appeals procedure is as follows:
1.
2.
3.
First, the student appeals directly to his/her instructor who will review both the
attendance record and the student's academic progress. In most instances the decision of
the instructor is final.
If further appeal is desired, the student must next schedule an appointment with the
Instructional Coordinator who will review the circumstances of the withdrawal and make
a recommendation to the instructor.
If further appeal is desired, the student must appeal in writing to the Instructional Dean
within ten days from the date the withdrawal form was received by the Admissions and
Records Office. The Instructional Dean will review the circumstances of the withdrawal
in consultation with the student, instructor and Instructional Coordinator.
If a student is administratively dropped, he/she cannot remain in the class. If a student is
administratively reinstated, the student can return to class.
THE COLLEGE DESIGNATED DROP DATE APPLIES TO ALL
CAMPUSES. PLEASE NOTIFY YOUR STUDENTS THAT THE LAST
DAY TO DROP WITH A “W” IS:
 APRIL 15TH (SPRING SEMESTER AND 2ND MINIMESTER).
6
Students Switching Sections
4.
The only students that should be attending your class (es) are those who have officially enrolled
in your course and section. Under NO circumstances are you to allow a student who is
enrolled in another instructor's section to attend your class. Students having a legitimate
conflict which prevents them from attending your class should be referred to the Instructional
Dean.
Syllabus
The course syllabus is an official statement to the student of the nature and objectives of the
course. Be sure to follow the objectives and if you have any questions, contact your District
Wide Program Coordinator or Faculty Coordinator. The syllabus should be distributed to all
students during the first week of class. Discuss thoroughly any points that are in question. It is
especially important that you discuss the attendance, course pursuit and reinstatement policies
and procedures with the student. Be sure to include any special rules that relate to your classes.
Any questions regarding format for the syllabus should be referred to the appropriate Discipline
/Faculty/ Program Coordinator. Your District Wide Program Coordinator or Faculty Coordinator
is your resource for the proper format.
Some courses use a standardized Part I, while others require the instructor to draft his/her own
Part I (following the college approved format). Your District Wide Program Coordinator or
Faculty Coordinator will inform you as to the type of syllabus used in the course(s) you are
teaching. Your Syllabus must include the current semester and year. It must also be
uploaded to comply with HB2504.
All course syllabi by Part-Time instructors to be used during the Spring 2016 semester
should be forwarded for review to their Instructional Coordinator and all Full-Time
instructors should forward their syllabi to the Division Office M101 by January 29th .
Grade Record / Grade Input
Instructors should be sure that all grades used in calculating the students' final grade are included
on the Grade Record. The title and value of the assignment and points, percentage or letter grade
should also be recorded. Grades must be submitted on the web between May 9th-
May 16th (web closes at 8 am on the 16th) a grade record form must be
uploaded by May 16th (8am). When uploading your grade record to there are a few
requirements that must be followed: font size is 14 or above, no shading of any kind or any color,
no red pen or pencil, and must contain all the information that the official EPCC grade record
contained.
*Grades Will Roll Over Every Night.
Change of Grade
Change of grade forms along with a memo must be submitted to the Division Office. Revised
grade record must be uploaded online.
7
Office Hours
Full Time Faculty are expected to keep a minimum of ten office hours per week. Please spread
the office hours over five days (Monday through Friday), and include both morning and
afternoon times. If you are teaching an evening or weekend class, consider holding office hours
before or after these classes. Office hours should be posted on your office door and clearly
identified on your syllabus. If you are not in your office during the scheduled time, please post
your whereabouts on your office door. Also let the division office know where you can be
reached. An additional hour per week is required for each overload class.
Part-Time Faculty is expected to make time available for students before and/or after class and to
note this in your course syllabus. PT instructors should hold one office hour for each class
taught. The hour can be held on campus, such as thirty minutes before and after your class. It
can also include time you are available to consult with students by phone.
Guidelines for Part-Time Faculty Office Utilization
Part-time faculty office space is available at each campus at the following
locations:
1.
Campus
Location
Mission del Paso Campus
C145
Northwest Campus
66A
Rio Grande Campus
E1l4
Transmountain Campus
1223
Valle Verde Campus
A2130, B242 and C200G (Inside Library)
2. All part-time faculty office space, furniture, and equipment are SHARED. As a
shared space, it is expected that all individuals using the space will adhere to
professional standards in the following areas:
a.
b.
c.
Post anticipated schedule for use when possible
Maintain cleanliness and order in the office in general
If leaving textbooks or other materials in the office, arrange them neatly on
the bookshelf, files, or back of the desk while leaving adequate work space for
others who may need to use the office.
3. Problems with the office, to include facilities issues, furniture, and equipment
problems should be reported to the appropriate campus dean. Replacement printer
toner/ribbons/ink needs should also be reported to the campus dean (831-3118).
4. If shared faculty office space/equipment is abused, disciplinary action may be taken.
8
Personnel Services Update
All records should be updated at the Personnel Office. If you have completed additional college
course work, have an official copy of the transcript sent to the Personnel Department. In
addition, notify the Division Office that an updated or additional transcript is being submitted to
the college, P.O. Box 20500, EI Paso, TX 79998. Also Notify the Division Office and Personnel
Department if your address or phone number changes. Upon receiving and verifying the new
transcript, it will entitle you for a possible salary upgrade.
Bad Weather
Classes will be held as scheduled during bad weather unless you are notified as follows: (1)
radio, television and www.epcc.edu web page announcements indicating that classes are
canceled; (2) the message on the Division Office answering machine (831-2544) indicates that
classes are canceled, or (3) the Instructional Coordinator indicates that classes are canceled.
Final Exams
Institutional policy requires that classes must meet during the scheduled final exam period.
Instructors not holding class during the designated final exams time may have consequences that
that lead to administrative actions, including adjustment of leave time.
Instructional Service Center
Valle Verde
RM # A2428
Phone # 831-2617
Monday-Thursday
Friday
Saturday
Sunday
5:45 a.m. to 8:00 p.m.
5:45 a.m. to 5:00 p.m.
7:30 a.m. to Noon
10:00 a.m. to 2:00 p.m.
The Instructional Service Center is a major source of support to all full-time and all part-time
faculty. The ISC offers photo duplicating, typing, word processing, message center, fax services,
mail distribution and distribution of supplies.
This service is provided to all faculty and staff as part of instructional support. There is a 24
hour turnaround time period on all duplicating. Please note that the account numbers are to be
used only by faculty who are teaching classes. Duplicating jobs are monitored through the
Division Office. Please note: The Division Dean will monitor the duplicating ticket and office
supply budgets. Any duplicating requests over $8.00 must be justified in writing on the ticket if
it is for syllabi or exams. Any other requests over $8.00 must have prior approval of the
Instructional Coordinator.
Please make sure that you use the correct banner account number for your discipline and
campus that you are teaching in.
9
9
Account Numbers
Accounting
Automotive
Child Development
Information Technology Systems
Criminal Justice
Education 1300
11000-55210
11000-55370
11000-55389
11000-55215
11000-55380
11000-55435
Fire Technology
Business Management
Paralegal
Sign Language
Social Work
Teacher Preparation
11000-55387
11000-55235
11000-55421
11000-55424
11000-55417
11000-55375
Instructional Testing Services 831-2657
Monday & Thursday
Tuesday & Wednesday
Friday
Saturday
8:00 a.m. to 7:00 p.m.
8:00 a.m. to 5:00 p.m.
8:00 a.m. to 2:00 p.m.
8:00 a.m. to 2:00 p.m.
Supplies
Part-time instructor's request for classroom supplies should be made through the appropriate faculty
coordinator, full-time instructors needing office or classroom supplies should request them through the
Division Office. All supply requests must come through the Division Office before approval is
granted.
Typing / Word Processing
The service is provided to faculty members through the ISC on a first come first serve basis. There is a
four working day turnaround time required on all typing requests. Materials submitted to the ISC for
typing must be legible. If the materials are illegible, the ISC Supervisor has the option to refuse the
job(s).
Message Center
The ISC at each campus serves as a message center for full-time and part-time faculty. Part-time
faculty should refer students to the message center phone numbers (831-2617) to leave a message. A
member of the ISC personnel will take the message and place it in the instructor's mailbox/mail folder.
Faculty should include the telephone number and email address (if available) on their course syllabus
for students to leave messages. Do not give the Division office number to students to leave
messages.
Mail Service / Email
Although email is the primary form of communication a physical mailbox or folder is also required.
The ISC is a receiving point for all incoming mail. The mail is delivered to the ISC twice a day and the
ISC staff is responsible for the distribution of the mail. Mailboxes are issued to full-time faculty. Parttime faculty will be issued a mail folder or mailbox (depending on availability). It is the
responsibility of the faculty member to fill out a Mailbox Request Form as soon as possible at the
beginning of each semester. When requesting a mailbox you will need the following information: the
10the account number. If you teach at more than
name of your Instructional Dean, office number, and
one campus, request a mailbox at only one campus. Let the Division office know at which campus you
will be receiving your mail. Pick up your mail at least twice a week (except for faculty teaching once a
week, they may check it only once). Mail that is not picked up for a period of two weeks will be
forwarded to the appropriate Division Office and then forwarded to the appropriate Faculty
Coordinators for distribution .
Media Service
This service is provided to all faculty and staff as part of instructional support. There is a 24 hour
turnaround time period on all checking in/out equipment in the media center. This service also
provides laminations, overhead transparencies, videotapes and audiotapes, etc. Note that your account
number is required.
Test Security
All test materials must be submitted to the ISC / Testing Center personnel by the faculty, in a sealed
manila envelope unless confidentiality is not a concern. Those exams submitted in a manila envelope
will be secured in a locked filing cabinet, with a Test Security Label affixed to the envelope flap. If
the Test Security Label appears to have been tampered with the ISC Supervisor should be notified
immediately. All imperfect copies of exams will be destroyed by the ISC staff member completing the
test. Test materials not delivered to the ISC in a manila envelope will be treated like any other course
material and will be stored in an unlocked cabinet.
Fax Service
A fax machine is available and located at the ISC (831-2155). This service is provided to college
personnel and can be used for local transmittal only. The Education & Career and Technical Education
Division fax number is 831-2112.
Room Changes
All classroom changes are to be initiated within the Division Office. When space has been identified
and reserved, the instructor will be notified and can move to the new room. Classes should not be
canceled or moved without informing and approval from the Dean. However, emergencies or
other event will be considered. An empty classroom does not necessarily mean that the room is
available. Frequently these empty rooms are reserved for continuing education classes, which have
different starting dates than the credit courses. Your cooperation is greatly appreciated.
Not Able to Meet Class
If you are running late for class between 8am and 5pm, you can call the Division Office (831-2544) or
the evening coordinator (831-2222) if class meets after 5pm to post a sign in your class room, or
give your students a message. NEITHER STAFF NOR LAB ASSISTANTS ARE ALLOWED TO
PROCTOR ANY EXAMS.
11
*Pay Dates
January 25th
February 25th
March 24th
April 25th
May 25th
*Pay dates are subject to change
**Due to enrollment not all
Part-time faculty may receive
a paycheck in January.
.
Additional Information
Full-time and Part-time instructors will be mailed a copy of their Faculty Assignment Action Form
(FAAF) from the Division Office. Please call the Division Office with any questions related to your
FAAF.
Drop slips, reinstatement forms, change of grade forms, and incomplete grade forms can be obtained
from the Student Service Center or from the Division Office. Reinstatement and Change of Grade
forms must be submitted to the Instructional Dean for signature, accompanied by a memo with
explanation.
Staff Members are available to handle faculty and student concerns at the Student Service Center
Monday and Thursday from 8:00 a.m. to 6:00 p.m. Tuesday, Wednesday and Friday from 8:00 a.m. to
5:00 p.m. Concerns related to the Valle Verde Campus instructional program will be addressed by the
Division Office (831-2544 - Room – M101) or the appropriate District Wide Coordinator or Division
Assistant.
Maintenance Requests for classrooms (clocks, broken chairs, screens, etc.) need to be turned into the
Division Office. We are asking each faculty member to review classrooms and building for needed
attention. Please review classroom bulletin boards to ensure inappropriate or unneeded materials are
removed.
College procedures and syllabi are available online at www.epcc.edu for all faculty to view.
Instructor Absences
Full-time Instructor
Unanticipated absences must be reported by phone call as soon as possible to the Division Office and
to your District Wide Program Coordinator or Faculty Coordinator. In addition, contact the evening
Campus Coordinator/monitor at 831-2222 if the class meets after 5:00 p.m.
Non-emergency absences must be coordinated in advance with Division Office.
Attempt to locate full-time or part-time discipline/course qualified instructors to cover your class (es).
Full-time instructors cannot be paid by the institution for substituting. Full-time instructors are
expected to assist in covering other full-time instructor's classes on occasion. Such practice is
considered a professional courtesy on a short-term basis.
12
If you are unable to arrange coverage for your class (es) by a full-time or part-time instructor, the
District Wide Program Coordinator or Faculty Coordinator will help you make arrangements. A
substitute will not be required in the case of a one-day absence, unless the class to be missed meets in
the evening or on the weekend for longer than two hours.
A leave form should be submitted to the division office within 24 hours of your return to work. If an
absence is anticipated in advance, a leave form should be submitted prior to the day(s) of absence.
Faculty who are going to be absent from a class (es) should provide the substitute with lesson plans
when time allows for planning.
Part- Time Exchange Pool
If you are interested in participation in the part-time faculty exchange pool, please fill out the request
to substitute and return it to the Division Office. Participation is voluntary and you would not be
obligated to substitute every time you are asked. Participation in the part-time pool allows you to
substitute for other part-time instructors and vice versa and not be docked for missing classes.
Participation in the part-time pool is voluntary. Participants in the pool are not obligated to substitute
every time they are asked. It is an individual decision each time. Only discipline/courses qualified
substitutes may be used to cover class.
The pool may be used only for legitimate reasons (i.e., jury duty, illness, professional obligation, and
sickness of a child that requires parental attendance). Part-time instructors can only use the exchange
pool three (3) times per year and no more than (2) two times per semester. The instructors instituting
the exchange will notify the dean as soon as possible of the exchange and will then fill out and submit
to the Dean the Part-time Exchange Form. When advance notice is not possible, the form must be
filled out and turned in to the division office within five working days of the exchange date.
All instructors must report all absences and / or class cancellations to the Dean's Office prior to
(if possible) the designated class meeting time. No money will be exchanged for the purpose of
substitution under this plan. Note: The exchange pool is separate from the EPCC paid-substitute
pool.
Substitute Pay
All part-time instructors have a one-day sick leave per semester (Spring and Fall) jury duty is also
covered. Otherwise, your pay will be reduced if a non-member of the exchange pool substitutes for
you or if a full-time instructor substitutes for you. If you are not available for class, as required each
week, your pay will be reduced accordingly. Full-time instructors may substitute for each other as
professional courtesy, Part-time instructors will be paid for substituting for full-time faculty.
Arrangements to pay substitutes will be made only by the Dean. Instructors are not to offer substitutes
any compensation.
Graduation & Professional Development
It is a requirement for all full-time faculty to attend at least one graduation a year and two faculty
development approved workshops per semester. We'll see you there!
EL PASO COMMUNITY COLLEGE
13
EDUCATION & CAREER & TECHNICAL EDUCATION DIVISION
PERMISSION TO BE ABSENT FORM
PT

FT

DATE:
(Requestor)
REASON FOR LEAVE:
(This portion only pertains to PT instructors)


TYPE OF COMPENSATION:
Sick Leave  Jury Duty
Only one day per semester is given to PT instructors (Fall & Spring)
Other
SUBSTITUTE PAY 
SUBSTITUTE EXCHANGE 
(Only two consecutive exchanges per semester)
Number of Exchanges 1
2
3
Note: The portion below must be filled out completely or it will be returned.
I was absent from my class (es) on:
Date(s) / Time
Substitute Name
Course Prefix & Number
(Example: ITSC 1301)
If the credentialed instructor is not employed within our Division, please provide us with the following
information.
Sub Name
ID#
Address
City, State, Zip
Approved
Not Approved
Approved
Not Approved
Coordinator/Date
Instructional Dean/Date
EL PASO COMMUNITY COLLEGE
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EDUCATION & CAREER & TECHNICAL EDUCATION DIVISION
PERMISSION TO BE ABSENT FOR COLLEGE RELATED DUTIES
Request permission to be absent from the College during the date(s) and/or time(s) indicated below.
Name:
Dept: _______________________________________
_______
Purpose: __________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________
NOTE: The portion below must be filled out completely or it will be returned to you.
Date(s)
Time
Signature:
Substitute Name(s)
Course Prefix & Number
Date: _______________
_________
Approved
Not Approved
Approved
Not Approved
Coordinator/Date
Instructional Dean/Date
Upon action by the Dean, copies to be forwarded to the initiator
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