GRAYSON COLLEGE
Employee Travel Funding Authorization Form
This form should be completed in full and sent to the Vice President of Business Services. Any expenses incurred that are not listed
below must be explained at the time the expense statement is submitted and will be subject to approval by the Vice President of
Business Services. This form does not authorize actual payment of funds.
Once funding is approved, a copy of this form will be returned to the employee. An expense statement and original receipts should be
submitted to the Vice President of Business Services within 30 days of return from the trip.
Name
Destination
Departure date
Return date
Purpose of travel (please provide the full name of conference/workshop)
Participant in the program? Yes No Title of paper/presentation
If other college employees are attending, pre-approval from college President is required.
Air/Rail
$
Mileage @ the current IRS rate per mile
$
Tolls
$
Lodging (tax-exempt in TX)
$
Meals ($36 per diem)
Breakfast
Lunch
Dinner
$
Registration fee
$
Other (parking, cab, etc.)
$
TOTAL
$
Comments:
If costs change significantly before travel (>5%), re-approval is required.
I acknowledge that any amount charged to Grayson College in excess of the sum approved are my responsibility and I agree to repay the College
within 15 days of notice.
Employee
Date
Supervisor
Date
Appropriate VP or Associate VP
Date
VP of Business Services
Date
Amount of Funding Approved
President
Date
Account to be charged:
Endowed Funds
Grant