The procedure followed in the decision making process, including channels
of supervision and accountability.
S.
Item of Job
Final level of
disposal
Channel of
submission
Minister
Dir/JS/Secretary
No.
ASO (APPOINTMENT TO STATUTORY
ORGANISATIONS)
1
Establishment matters of ACC level Officers in
Ministry of Coal including Gr. ‘A’ and ‘B’ posts of
Coal Controller Organisation.
2
All establishment matters connected with Coal
Controller’s Organisation.
JS
Director
3
Appointment of CMDs, Directors, CVOs etc. of the
coal companies including Neyveli Lignite
Corporation Ltd.
Minister
Dir/JS
4
Training of Secretariat Officers.
Secretary
Dir/JS
5.
Foreign collaboration with China, Canada and Israel
GENERAL ADMINISTRATION
6
Protocol house keeping, stationery, furniture, staff
car, printing the APAR forms.
JS(LA)
US/Director
7
Telephone/telephones bills, computers, air bills,
TA/NOC and general accommodation.
JS(LA)
US/Director
8
Issue of Identity Cards, maintenance of
photocopier/purchase of stamps, library books,
distribution of newspapers, magazines.
JS(LA)
US/Director
9
Preparing of duty roster for night duty in R&I.
JS(LA)
US/Director
10
Issue of CGHS cards/reimbursement of medical
bills.
JS
US/Director
11
Budgeting and controlling of Secretariat Head of
Expenditure of Ministry of Coal
Minister/
Secretary/FA
US/Dir/JS(LA)
12
All Parliament question, audit paras, Committees
relating to their work
JS(LA)
US/Director
-2ESTABLISHMENT SECTION
13
Establishment matters/pension matters pertaining to
Group’D’ to the level of Dy.
Secretary/Director(CSS), Sr. PPS.
JS(LA)
US/Director
14
Increments, leave, advances, viz. LTC, GPF,
HBA/Car/Computer/Motor cycle/festival advance,
maintenance of ACRs/APARs/IPR/Service Books
JS(LA)
US/Director
15
Misc. work relating to CIL/NLC staff,
reimbursement of tution of fee, etc.
JS(LA)
US/Director
16
Budgeting and controlling of Secretariat Head – on
Salary Head
JS(LA)
US/Director
17
All Parliament question, audit paras, Committees
relating to their work
JS(LA)
US/Director
COORDINATION SECTION
18
Parliament matters.
Minister/
Secretary
SO/US/Dir/JS(LA)
19
Coordination matters of the Ministry.
JS(LA)
US/Director
20
RTI cases.
JS(LA)
US/Director
21
Annual Report of the Ministry
JS(LA)
US/Director
22
All Parliament question, audit paras, Committees
relating to their work
JS(LA)
US/Director
CASH SECTION
23
Preparation of bills and connected items of work.
JS(LA)/Secy
DDO/US/DIR
24
Re-imbursement of medical expenses, tuition fees
etc.
JS(LA)/Secy
DDO/US/DIR
25
Maintenance of GPF accounts and connected
matters
JS(LA)/Secy
DDO/US/DIR
26
Maintenance of CDS and connected matters
JS(LA)/Secy
DDO/US/DIR
IF DIVISION
27
Preparation of Budget/Detailed Demands for Grants. Secretary
SO/Dir/JS&FA
28
Preparation of Performance Budget
SO/Dir/JS&FA
Secretary
-329
Internal and Extra Budgetary Resources of Coal
PSUs
Secretary
SO/Dir/JS&FA
20
Supplementary Grants
Secretary
SO/Dir/JS&FA
31
Appropriation/re-appropriation of funds
Secretary
SO/Dir/JS&FA
32
Standing Committee on Energy (Coordination)
Secretary
SO/Dir/JS&FA
33
Financial Concurrence/advice
Secretary
SO/Dir/JS&FA
34
Securitisation of outstanding dues of CIL/NLC with
State SEBs
Secretary
SO/Dir/JS&FA
35
Financial Committees like SFC/EFC/PIB/
CCEA/CNE (examination of Notes/Memos received
from sections)
Secretary/
SO/Dir/JS&FA
36
Guarantee statements of coal PSUs
FA
SO/Dir
37
Audit paras/IRs/ COPU (Coordination and
monitoring)
FA
SO/Dir
38
Preparation of explanatory notes on savings.
FA
SO/Dir
39
Preparation saving statement for Ministry of
Finance
FA
SO/Dir
40
Recommendations of Expenditure Reforms
Commission (Coordination)
Secretary/
Minister
SO/Dir
41
Fixation of Pay of Board Level officers of Coal
PSUs/Autonomous body (Examination and vetting)
FA
SO/Dir
42
Creation/ re-validation of posts (examination and
vetting)
FA
SO/Dir
43
Capital restructuring of Coal PSUs (examination
and vetting)
Secretary/
Minister
SO/Dir
Minster
CPD SECTION
44
Coal demands
AS/Secretary
SO/US/DS/JS(LA)
45
Coal Production
AS/Secretary
SO/US/DS/JS(LA)
46
Short Term & Long Term Linkage
AS/Secretary
SO/US/DS/JS(LA)
47
Movement, Statistics
AS/Secretary
SO/US/DS/JS(LA)
-448
Marketing/Export
AS/Secretary
SO/US/DS/JS(LA)
49
Infra-structural development Administration of
Colliery Control Order
AS/Secretary
SO/US/DS/JS(LA)
50
Data on Import of coal and Custom Duty
A.S(Coal)
DS(CPD)/ JS(C)
51
Inputs (Explosives and power only)
A.S(Coal)
DS(CPD)/ JS(C)
52
Rail-cum-sea subsidy scheme
A.S(Coal)
DS(CPD)/ JS(C)
53
Court Case
A.S(Coal)
DS(CPD)/ JS(C)
54
Outstanding dues of SEBs
A.S(Coal)
DS(CPD)/ JS(C)
55
FSA with Power utility and Cement plants
A.S(Coal)
DS(CPD)/ JS(C)
56
Audit paras
A.S(Coal)
DS(CPD)/ JS(C)
57
COPU Report
Secretary(C)
DS(CPD)/JS(C)/
A.S(C)
58
Standing Committee on Energy and Consultative
Committee.
Secretary(C)
DS(CPD)/JS(C)/
A.S(C)
59
New Coal Sales Policy for non-core sector
Minister
DS(CPD)/JS(C)/
A.S(C)
60
Constitution of Regional/National Coal Consumer
Council
Minister
DS(CPD)/JS(C)/
A.S(C)
61
Maintaining of all type of data regarding
production, despatch, stock, OMS & Import.
JS(C)
DS(CPD)/JS(C)/
A.S(C)
62
VIP References
Minister
DS(CPD)/JS(C)/
A.S(C)
63
Appointment of Umpires for settlement of
outstanding dues.
Secretary(C)
DS(CPD)/JS(C)/
A.S(C)
PMS SECTION
64
Plans – Preparation, Documentation, Monitoring.
Secretary
SO/Eco.Adv./JS
65
Performance Review, Import of Coal, Sector-wise.
Secretary
SO/Eco.Adv./JS
66
Matters relating to FDI and WTO.
Secretary
SO/Eco.Adv./JS
67
Cabinet/COS/Policy notes initiated by other
Ministries on energy, Economic inputs to all
divisions of the Ministry, MIS.
Secretary
Eco.Adv.
68
Foreign collaboration with Phillipiness and Syria
Secretary
Eco.Adv.
-5HINDI SECTION
69
Matter relating to Parliamentary Committee on
Official Language
Secretary
AD(OL)/Eco.Adv.
70
Matter relating to Hindi Salahkar Samiti
Secretary
AD(OL)/Eco.Adv.
71
Matters relating to Hindi Divas/Pakhwara
Secretary
AD(OL)/Eco.Adv.
72
Matters relating to meetings of OLIC
JS
AD(OL)/Eco.Adv.
73
Other matters related to implementation of OL
Policy of the Union
JS
AD(OL)/Eco.Adv.
CRC-I SECTION
74
Programme/projects of the Office of the Coal
Controller/CCDA matters, clean coal technology,
Grading, exploration, conservation, R&D.
AS/Secretary
SO/US/DIR/Adv.(P)
75
Coal preparation handling and utilization.
Secretary
SO/DIR/Adv.(P)/AS
76
World Bank
Secretary
SO/DIR/Adv.(P)/AS
77
All Parliamentary matters Committee, audit paras
and court cases relating to their work
Secretary
SO/DIR/Adv.(P)/AS
78
Foreign Collaboration with South Korea, Thailand,
Indonesia, Laos and Vietnam
Secretary
SO/DIR/Adv.(P)/AS
CRC II SECTION
79
Coal Board, Subsidence, fire, safety rescue.
Secretary
SO/DIR/Adv.(P)/AS
80.
Coal bed methane
Secretary
SO/DIR/Adv.(P)/AS
81
Quality-technical issue
Secretary
SO/DIR/Adv.(P)/AS
82
Machinery Policy and utilization.
Secretary
SO/DIR/Adv.(P)/AS
83
All Parliamentary matters Committee, audit paras
and court cases relating to their work
Secretary
SO/DIR/Adv.(P)/AS
84
Foreign collaboration with Pakistan, Sri Lanka,
Bangladesh, Afghanistan and SARRC countries
Secretary
SO/DIR/Adv.(P)/AS
-6VIGILANCE CELL
85
All vigilance matters relating to
Ministry, Coal India Limited and its
subsidiaries and NLC, CMPFO and
CCO. Disciplinary case of all board
level officers having vigilance angle.
Theft and pilferage.
Minister
US/DIR/JS&VVO/Secy.
CPAM SECTION
86
Processing/Appraisal of Coal and
Lignite Projects.
Secy./AS
SO/US/DIR/Adv.(P)
87
Project monitoring
AS./Secy.(C)/Minister
SO/US/DIR(T)
88
Environmental issues
AS(C)/Secy. (C)
SO/US(CPAM)/ DIR(T)/
ADV(P)
89
Standing Committee under Mines &
Minerals (D&R) Act, 1957.
ADV(P)
SO/US(CPAM)/ DIR(T)
90
Foreign Collaboration with Japan,
Russia, Belarus, Kazakstan and
Ukraine.
Addl.Secy./Secy.(C)/
Adv(P)
SO/US/DIR(T)
CA-I-A SECTION
91
All works relating to allocated
coal/lignite blocks located in
Chattisgarh, Madhya Pradesh,
Maharashtra, Gujrat and Andhra
Pradesh.
Minister
SO/US/Dir/JS/AS/Secy
92
Policy works and allocation of blocks
other than competitive bidding route.
Minister
SO/US/Dir/JS/AS/Secy
93
All work in respect of small and
isolated patches.
Minister
SO/US/Dir/JS/AS/Secy
94
Work in respect of Consultative
Questions/Assurances.
Minister
SO/US/Dir/JS/AS/Secy
95
Co-ordination works.
Minister
SO/US/Dir/JS/AS/Secy
96
Any other work assigned by supervisory Secretary
officers and any dispute in respect of
work will be decided by Director
concerned.
SO/US/Dir/JS/AS/Secy
-7CA-I-B SECTION
97
All works relating to allocated
coal/lignite blocks located in Jharkhand,
Orissa, West Bengal, Rajasthan and
other States.
Minister
SO/US/DIR/JS/AS/Secy
98
Policy works and allocation of blocks
under competitive bidding route.
Minister
SO/US/DIR/JS/AS/Secy
99
Policy matter in respect of
Surplus/middlings/rejects of allocated
captive blocks.
Minister
SO/US/DIR/JS/AS/Secy
100
Work in respect of Standing
Committee.
Minister
SO/US/DIR/JS/AS/Secy
101
Parliament questions/assurances.
Minister
SO/US/DIR/JS/AS/Secy
102
Any other works assigned by
Supervisory officers and any dispute in
respect of work will be decided by
Director concerned.
Minister
SO/US/DIR/JS/AS/Secy
CA-II/LIGNITE SECTION
103
All company related policy
management, legal and financial
matters, royalty for coal and lignite,
licenses/policy, reopening/closure of
mines, audit matters of Coal PUSs,
pricing, illegal mining, administrative
of all Acts and all work relating to
erstwhile lignite section.
Secretary
SO/US/DIR/JS/AS/Secy
104
All matters relating to NLC including
Industrial Relations, Planning and
Development of lignite resources in the
country, ancillary unit issues.
Secretary
SO/US/DIR/JS/AS/Secy
105
Foreign collaboration with Australia,
France, New Zealand and Germany
Secretary
SO/US/DIR/JS/AS/Secy
PRIW-I SECTION
106
Law and Order
AS/Secretary
SO/US/DIR/JS(LA)
107
Land Acquisition and related matters
AS/Secretary
SO/US/DIR/JS(LA)
108
Sand and Coal Transportation
AS/Secretary
SO/US/DIR/JS(LA)
-8109
Court cases thereof
AS/Secretary
SO/US/DIR/JS(LA)
110
Any other matter decided by the
Competent Authority
AS/Secretary
SO/US/DIR/JS(LA)
111
Industrial relations including NCWA
and JBCCI and court cases thereof/
AS/Secretary
SO/US/DIR/JS(LA)
112
Foreign collaboration with Malaysia
AS/Secretary
SO/US/DIR/JS(LA)
PRIW – II SECTION
113
Service matters of all Non-ACC level
appointments in PSUs
AS/Secretary
SO/US/DIR/JS(LA)
114
Personal grievances/management issues
of below Board level employees of
PSUs
AS/Secretary
SO/US/DIR/JS(LA)
115
Training
AS/Secretary
SO/US/DIR/JS(LA)
116
Matters relating to development of
North Eastern Region.
AS/Secretary
SO/US/DIR/JS(LA)
117
Court cases thereof.
AS/Secretary
SO/US/DIR/JS(LA)
118
Any other matters decided by the
competent authority
AS/Secretary
SO/US/DIR/JS(LA)
119
Welfare matters of the employees of
VIL
AS/Secretary
SO/US/DIR/JS(LA)
120
All Parliament question, audit paras,
Committees and other relating to their
work
AS/Secretary
SO/US/DIR/JS(LA)
121
Foreign collaboration with Hungry
AS/Secretary
SO/US/DIR/JS(LA)
PRIW-III SECTION
122
All work related to Coal Mines AS/Secretary
Provident Fund Organisation including
personal
grievances
relating
to
retirement benefits, etc. excluding
appointment of CMPF Commissioner
SO/US/Dir/JS(LA)
123
All Parliament question, audit paras,
Committees relting to their work.
AS/Secretary
SO/DS/Dir/JS(LA)
124
Foreign collaboration with Slovakia
AS/Secretary
SO/US/Dir/JS(LA)
GOVERNMENT OF INDIA
MINISTRY OF COAL
SECRETARY
ADDITIONAL SECRETARY
JS(SKS
JS(VB)
JS&FA
Adviser(Projects)
DS(Adm.)
DIR(CPD)
DIR(ASO/CAII/CA-III/Vig.)
DIR(Tech.)
DIR(PRIW I/II/III&CA-I)
DS/DIR(IF)
US(CPD)
US(Adm.)
General
Administration
Establishment
Coordination
Hindi
US(PRIW-I)
US(PRIW-II&III)
JS(AKB)
Eco.(Adviser)
DIR(CBA)
US(CA-I)
CPD Section
PRIW-I Section
PRIW-II Section
PRIW-III
CRC-I Section
CRC-II Section
CPAM
IF including
including FC with
including
including law
including
including
incluiding
including
including
audit matters
UK, Poland,
FC with
and order and
personnel
Coal Mines
World Bank
machinery and
Bosnia -
USA and
FC with
grievances
Provident
amd FC with
FC with
Hezegovnia
South Africa,
Malaysia
and FC with
Fund
South Korea,
Slovakia and
Tanzania,
Hungry
Organisation Thailand,
Croatia
Nigeria, Egypt,
Indonesia, Laos
Zimbawe,
Columbia,
Planning
ASO Section
CBA Section
CBM Section
CA-II Section
including
including
including
including FC
FC with
FC with
FC with
coal blocks
approval of
with
Japan,
Philipness
China,
mining plan
Australia,
Pakistan, Sri
Russia,
and Syria
Canada
France,
Lanka, Iran,
Belarus,
and Israel
New Zealand
Bangladesh
Kazakhstan,
Afghanistan,
and Ukraine
Vietnam,
Turkey,
Mexico and
Singapore and
Czech Republic,
Mozambique
Hong Kong
Tazakistan and
PAO
US(CA-II)
including
Namibia,
Cash
DIR(ASO&CA-II) DIR(PRIW-II&Vig.
CA
US(CPAM)
US(CRC-I&II)
DIR(CBM)
US(Vig.)
Vigilance
and Germany
SARRC countries
JS(A)
Joint Secretary(Adminisitration)
ASO
Appointment to Statutory Organisations
JS(C)
Joint Secretary(Coal)
CRC
Coal Research & Conservations
DIR(Admn.)
Director(Administration)
CPAM
Coal Projects Appraisal and Monitoring
DS(PRIW-I&III)
Deputy Secretary(Industrial Relations and CMPFO)
PRIW-!(IR)
Industrial Relatios
DIR(PRIW-II)
Director(Personnel Grievances)
PRIW-II(PG) Personnel Grievances
DIR(CBA)
Director(Coal Blocks Allocation)
PRIW-III
Coal Mines Provident Fund Organisation
DIR(CBM)
Director(Coal Blocks Monitoring
CBA
Coal Blocks Allocation
DIR(CA-II)
Director(Company Affairs)
CBM
Coal Blocks Monitoring
EA
Economic Adviser(Planning, Monitoring & Statistics)
CPD
Coal Production and Distribution
PMS
Project Monitoring and Statistics
22.10.2014
.)