Board Meeting
Plano ISD
Budget Report
April 19, 2016
TOPICS
Department Budgets
Staffing
Debt Service Fund
FANS
Capital Projects Fund
Department
Budgets
2016-17 Budget Process
Line-item budgets are submitted by each
department to designated cabinet member.
Superintendent’s cabinet reviews refined
budgets by department.
Department budgets are presented to the
Board of Trustees.
Summary – Department Budgets
2015-16 Adopted Budgets
$75,366,007
Proposed:
Increases
1,955,722
Decreases
(920,125)
Net Increase
2016-17 Proposed Budgets
1,035,597
$76,401,604
Summary of Major Increases
2016-17 Proposed
Expansion of BLAST/BLAST Jr. Program
$
295,000
Utilities
282,804
Appraisal District Increase
240,500
Teacher Appraisal System Programming
200,000
Campus Supply Allocations
166,502
Assessment Edugence Platform
165,000
Robotics Program Competition
142,450
Special Ed Assessment Materials/Assessments
112,000
AP/IB Equity and Excellence Program
95,000
Student Services (Social Emotional Learning Initiatives)
70,250
Other Increases
Decreases from Prior Year
Net Increase
Increase over Prior Year Adopted Budget
186,216
(920,125)
$1,035,597
1.37%
Total Departmental Budgets
Seven Year History
($ in millions)
$75.4
$76.4
$73.7
$68.6
FY11
FY12
$69.9
FY13
$68.3
FY14
$69.6
FY15
FY16
FY17
Academic Services
Academic Services
Department
Holifield Science Learning Center
2015-16
Adopted
2016-17
Proposed
$148,050
$148,050
592,826
985,276
Special Education
1,088,752
1,200,752
Fine Arts & Special Academic
Programs
1,629,567
1,638,527
Career & Technical Education
260,074
196,774
Elementary Academics
1,372,769
1,372,769
Secondary Academics
1,018,598
1,000,301
47,088
47,088
190,580
190,580
General Academic Services
International Baccalaureate
Cheerleading / Drill Team
Academic Services (cont’d.)
Department
Off Campus PE
2015-16
Adopted
2016-17
Proposed
(8,700)
(8,700)
Multilingual
354,586
365,386
Curriculum Design Center (CDC)
687,745
687,745
1,180,037
1,245,037
31,600
31,600
621,756
621,756
$9,215,328
$9,722,941
Assessment & Accountability
Math Rocks Middle School
AVID Program
Total Academic Services
Campus Services
Campus Services
Department
Academic Initiatives
2015-16
Adopted
2016-17
Proposed
$266,874
$266,874
6,444
6,444
Campus Services
249,858
268,858
Student & Family Services
165,848
226,598
36,505
36,505
Family Education & Guidance
146,436
146,436
eSchool
271,218
259,852
11,510
11,510
Student Administrative Services
Counseling & Guidance
Employee Child Care
PASAR
(2,273,817) (2,273,817)
Campus Services (cont’d.)
Department
Night School
2015-16
Adopted
2016-17
Proposed
16,270
16,270
Summer School
1,542,274
1,542,274
Alternative Ed-Special Programs
4,358,711
4,368,211
389,197
389,197
$5,187,328
$5,265,212
Plano Family Literacy
TOTAL CAMPUS SERVICES
Business/Facilities
Services
Business/Facilities Services
Department
Business Services
2015-16
Adopted
2016-17
Proposed
$57,550
$56,750
33,900
33,900
Financial Services
240,514
231,606
Facility Planning &
New Construction
8,420
8,420
Facility Services
(excluding utilities)
4,397,425
4,413,425
13,670,763
13,953,567
Purchasing
Utilities
Business/Facilities Services (cont’d.)
Department
Facilities Warehouse
2015-16
Adopted
2016-17
Proposed
20,708
24,708
1,712,138
1,692,138
104,000
104,000
Facility Services Administration
54,950
54,950
Capital Improvement Projects
77,500
77,500
$ 20,377,868
$20,650,964
Landscape
Facility Rental
TOTAL BUSINESS/FACILITIES
SERVICES
District Services
District Services
Department
2015-16
Adopted
2016-17
Proposed
Internal Audit
$9,000
$11,700
Auxiliary Services
15,003
9,853
10,948,857
10,948,857
359,908
359,908
76,095
76,095
8,800
3,800
132,200
214,650
Human Resources Operating
86,550
86,550
Benefits & Risk Management
1,376,515
1,376,515
16,200
16,200
Custodial Services
District Services
Records Management
Diversity Programs
Human Resources ServicesEmployee Recruitment & Retention
Compensation/Employee Records
District Services (cont’d.)
Department
Professional Development/Cultural
Competency
2015-16
Adopted
2016-17
Proposed
231,575
165,422
Administrative Centers
40,245
40,245
Sockwell Center
22,787
22,787
Transportation
3,275,086
3,045,930
Safety and Security
2,175,683
2,180,075
287,324
174,879
89,264
109,264
1,119,932
1,164,632
$20,271,024
$20,007,362
Murphy Distribution Center
Health Services
Athletics
TOTAL DISTRICT SERVICES
Technology Services
Technology Services
Department
2015-16
Adopted
Administrative Technology
Telecommunications
$32,800
1,488,709
$32,800
1,488,709
1,447,990
48,230
1,602,486
113,990
872,699
2,493,270
809,000
$8,909,174
1,447,990
48,230
1,602,486
113,990
872,699
2,488,270
809,000
8,904,174
Technology Support
Student Records
Technology Operations
Technology Division
Learning Media Services
Instructional Technology
Technology Services
TOTAL TECHNOLOGY SERVICES
2016-17
Proposed
Superintendent &
Board
Superintendent & Board
Department
Superintendent
Board of Trustees
TOTAL SUPERINTENDENT & BOARD
2015-16
Adopted
2016-17
Proposed
$123,275
$123,275
92,500
92,500
$215,775
$215,775
Communications
Communications
Department
Communications
Special Events
TOTAL COMMUNICATIONS
2015-16
Adopted
2016-17
Proposed
$ 419,502
$419,502
26,432
26,432
$ 445,934
$445,934
Campus & Other
Allocations
Campus Allocations
Department
Campus Supply Allocations
Copier/Copy Center
2015-16
Adopted
2016-17
Proposed
$ 3,887,159 $3,985,866
1,837,958
1,905,763
Graduation Expenses
230,004
230,004
Other Campus Allocations
116,025
116,015
TOTAL CAMPUS
ALLOCATIONS
$ 6,071,146 $6,237,648
Other Allocations
Department
Infrastructure Costs
Transfer to Headstart
TOTAL OTHER ALLOCATIONS
2015-16
Adopted
2016-17
Proposed
$ 4,314,403
$4,554,903
358,027
$396,691
$ 4,672,430
$4,951,594
Total Department Budgets
2015-16
Adopted
2016-17
Proposed
$ Increase
% Increase
$75,366,007
$76,401,604
$1,035,597
1.37%
General Fund
Staffing
2016-17
Staffing Strategy
Elementary Teachers
 Maximum Class Sizes
 K-4 22
 5th 26
 No waivers
 Net Change: - 25 teachers
Secondary Teachers
 Applying current ratios decreases staffing by -0.91
 Net Change: -0.91
Total teacher Net: -25.91
Special Education
 Reallocation of teachers and assistants between elementary
and secondary: teacher net - no change
 Increase in centralized classrooms for specific Special Ed
needs:
 +2 teachers
 +8 assistants Special Ed structured
General Fund Staffing Additions
Initiatives & Formula Driven
Position
FTE’s
$
Pre-K
Pre-K Teacher
9
$505,332
Assistance Classroom
9
196,695
Bilingual Pre-K Teacher
7
393,036
Assistant Bilingual
7
152,985
Total Pre-K
32
$1,248,048
Special Ed Teachers
2
$112,296
Assistant Special Ed Structured
8
192,163
Total Special Ed
10
$304,459
Special Education
General Fund Staffing Additions
Initiatives & Formula Driven
(continued)
FTE’s
$
Social Worker
3
$152,348
Social Emotional Health Teacher Leader
5
287,370
Instructional Coach
1
57,474
K-2 Reading Specialist
1
57,474
Assistant Classroom/Title 1
2
43,710
Total Elementary Campus Support
12
$589,376
Positions
Elementary Campus Support
General Fund Staffing Additions
Initiatives & Formula Driven
(continued)
FTE’s
$
1
$164,308*
Assistant Principal - Elementary
3
157,883*
Counselor - Elementary
3
179,034
Total Formula Driven
6
$336,917
Grand Total Initiatives/Formula Driven
61
$2,652,108
Positions
Assistant Superintendent Employee
Services
Formula Driven
*Position(s) totally or partially offset with budget savings
Other General Fund Staffing Additions
FTE’s
$
Secondary Teacher - Health Science
1
$56,148
Secondary Teacher - Foreign Language
4
224,592
English as a Second Language (ESL) Specialist Early Childhood School
3
172,188
Instructional Support Specialist Special Ed
5
300,240
Speech Language Pathologist (SLP) Assistive Technology
1
58,020
Total
14
$811,188
Positions
Campus Based Programs -
Other General Fund Staffing Additions
(continued)
Positions
FTE’s
$
District Based Programs Special Assignment Nurse
2
$112,296
Early Childhood Instructor –
Family Literacy
1
10,366*
Assistant Classroom –
Family Literacy
1
9,855*
Total District Based Programs
4
$132,517
* Position(s) totally or partially offset with budget savings
Other General Fund Staffing Additions
(continued)
FTE’s
$
ESL Specialist 6-8
1
$56,980
K-12 Computer Science Specialist
1
$56,980
Secondary Social Studies Instructional
Specialist
1
$56,980
Coordinator Professional Learning
1
$20,961*
Secretary IV – Purchasing Department
1
$42,997
General Maintenance I
2
- *
Total
7
$234,898
Positions
Department Request -
* Position(s) totally or partially offset with other budget savings
New Position Summary
Positions
FTE’s
$
Initiatives and Formula Driven
61
$2,652,108
Campus Based Programs
14
811,188
District Based Programs
4
132,517
Departmental
7
234,898
Grand Total New Staffing Request
86
$3,830,711
General Fund Staffing Reductions
Positions
FTE’s
$
Elementary Teacher
25.00
$1,252,077
Secondary Teacher
0.91
45,576
Specialist Human Resources
0.25
10,445
Clinical Data Assistant
0.25
5,081
Administrative Assistant Auxiliary Services
1.00
52,546
Executive Director Auxiliary Services
1.00
67,352
Human Resources Special Assignment
7.00
364,930
35.41
$1,798,007
Total Position Reduction
General Fund Staffing
Summary of Changes
Positions
Additional Positions
FTE’s
86.00
$
$3,830,711
Surplused Positions
(35.41)
(1,798,007)
50.59
$2,032,704
Net Staffing Increase
Debt Service Fund
Debt Service Fund Budget
Assumptions:
Taxable value increase of 8.9%
Assumes bond proposition is successful and
additional bonds are sold in summer 2016
Maintain current debt service tax rate at 26.9 cents
Debt payments for 8/15/16 and 2/15/17
Investment earnings - $100,000
Transfers in from Capital Projects Fund - $100,000
Debt Service Fund Budget
Current
2015-16*
Proposed
2016-17
$108,655,907
$117,840,673
1,963,560
1,806,794
Investment Revenue
55,000
100,000
Transfers In
30,000
100,000
$110,704,467
$119,847,467
Revenues
Property Taxes
State Aid
Total Revenues
*Reflects revisions due to constitutional amendment to increase homestead exemption.
Debt Service Fund Budget
Expenditures
Principal - Existing
Interest - Existing
Payments on New Debt*
Fees & Other
Total Expenditures
*Contingent on bond election
Current
2015-16
Proposed
2016-17
$70,605,313
$74,890,000
40,754,510
31,728,141
-0-
13,169,326
90,085
60,000
$111,449,908
$119,847,467
Debt Service Fund Budget Summary
Current
2015-16
Proposed
2016-17
Revenues
$110,704,467
$119,847,467
Expenditures
(111,449,908)
(119,847,467)
Change in Fund Balance
(745,441)
-0-
Estimated June 30th
Fund Balance
$28,570,597
$28,570,597
Balance After 8/15 Payment
$13,953,621
$13,953,621
Food And Nutritional
Services (FANS)
Fund
FANS Budget
Revenues
2015-16
Adopted
Source
2016-17
Proposed
Local
$14,276,209
$13,816,981
State
558,000
577,500
9,882,707
10,320,297
$24,716,916
24,714,778
Federal
Total
FANS Budget
Expenditures
2015-16
Adopted
Object
Payroll Costs
2016-17
Proposed
$10,845,464 $10,859,865
Purchased/Contracted Services
Food, Supplies & Materials
Other Operating Cost
Total
1,118,800
1,016,563
13,086,192
13,480,259
458,500
461,400
$25,508,956 $25,818,087
Note: No raise is included in the payroll costs. A 1% raise adds
approximately $85,000.
FANS Budget
Summary
2015-16
Adopted
Revenues
2016-17
Proposed
$24,716,916
$24,714,778
25,508,956
25,818,087
Change in Fund Balance
(792,040)
(1,103,309)
Beginning Fund Balance
7,239,989
5,779,563
Rolled Purchase Orders
(668,386)
Expenditures
Ending Fund Balance
$5,779,563
$4,676,254
Note: Maximum Allowable Fund Balance is 25%. Projected 6/30/16
Fund Balance is 22.6% of Expenditures.
Student Meal Prices
No Proposed Increase
Elementary
Breakfast
Elementary
Lunch
Secondary
Breakfast
Secondary
Lunch
2015-2016
Actual
2016-2017
Recommended
$1.30
$1.30
$2.50
$2.50
$1.50
$1.50
$3.00 & $3.50
$3.00 & $3.50
(2-Tiered Pricing) (2-Tiered Pricing)
Capital Projects
Fund Budget
Capital Projects Fund - Sources
Operating Fund Transfers To Date
Operating Fund Transfers Anticipated
$ 45,041,436
20,200,000
Other (Interest, Sale of Easement)
Grand Total
$ 65,313,200
Capital Projects Fund - Project List
Technology Replacement
$12,412,500
PESHS Health Science Academy
Property Purchase
7,182,962
5,216,842
Bus Replacement/Building Upgrades
Systems & Compliance
Elementary School Refurbishments
Fine Arts Equipment Replacement
Capital Improvement Projects
Floor Covering Replacement
FANS Equipment Replacement/
Software Upgrade
3,818,686
3,216,739
2,500,000
1,600,000
1,217,038
774,702
750,000
Capital Projects Fund - Project List
(Continued)
New Academic Initiatives
HVAC/Cooling Towers/Chillers
Prefunded Architect Fees
500,000
300,000
250,000
Portable and Security Upgrades
202,994
Secondary School Renovations
105,700
Roofs (Future)*
Total Projects
*Contingent on voter approval of bond proposition.
25,265,037
$65,313,200
Board Meeting
Plano ISD
Budget Report
April 19, 2016