U.S. DOD Form dod-opnavinst-5300-8b
Advance Copy
DEPARTMENT
iii”
OFFICE
OF
THE
WASHINGTON,
.
OF
CHIEF
THE
OF
NAVAL
DC
20350-2000
NAVY
OPERATIONS
IN
REPLY
OPNAVINST
Pers-OOH
[w
/,
o \
REF’ER
To
5300.8B
APR23 1997
OPNAV
INSTRUCTION
5300.8B
From:
To:
Chief of Naval Operations
All Ships and Stations
(less Marine
Navy personnel
attached)
Subj :
COORDINATION
(a)
ReS:
(b)
(c)
(d)
(e)
(f)
Encl:
(1)
(2)
(3)
AND
CONTROL
Corps
field
addressees
not
having
OF PE3SO!4}!ELSURVE’fS
93, ?4anagemenr and Control of
Directive 8910.1 of 11 ;un
Information
Requirem.encs ~IIOT.%)
DoD Inscrucrion
1100.13 of 21 Nov 96, Surveys of DOD Personnel
(NOTAL)
Information
SECNAVINST
5214.29, ~eparz~,enc of che :davy (CO:)
(Reporzs) Ma~~genent Proqram
‘NOTfiL)
Requirements
SZCNAVINST
3900.39B, Proreczion ~f Human SuD?eccs
‘Javv (DoN) Freedom of
SECNAVINST
5720.425 Deparznenc or the .
.
Information
Act (FOX?.) ?rc;zar,
v Acz (PA)
SECNAVINST
5211.50, ;epar:n.s~.c of the :Jai-y?ZL’7=CI
?rogrdiv
DoD
Sur*7ey Approval
Procedures
for Requescinq ;ersonnel
Sample Cover Letter for a
Sample Survey Endorsement
Lezcer;
to
Survey Approval Request; Sampie Letter Author~zlng
Access
Survey Respondents
‘ata
OPNAV 5214/10
(Rev. 9-81), Report AnalYsis
To delineate
policy and procedures for thetmanagement
and
Purpose.
1.
of references
control of Navy military
and civilian surveys, In ampl+flcatlon
revised and should
This instruction has been substantially
(a), (b), and (c)=
be read in its entirety.
2.
Cancellation.
OPNAVINST
5300.8A.
To ensure that Navy personnel surveys provide maxim~
benefits
3. Objective.
at the lowest possible cost and with the
to the widest number of Navy users
tempo (OPTEMPO) of the fleet.
least disruption
to the operational
This instruction applies to all surveys of Department
of
4. Applicability.
the Navy (DoN) military members and their families and Navy clvlllan
under authority of the
Marine Corps surveys are administered
personnel.
Surveys which include active duty or
Commandant,
United States Marine Corps.
of Defense (DoD) components
are approved
civilian members of other Department
Federal government
throucn
Headquarters
Se~vices
(reference
(a) ) .and members of the
. Washington
contractors,
surveys of retirees’ dependents,
goverrm.enc
generai public require Office of Management and Budget (OMB) approval.
of active
duty
. .
surveys of retirees, and spouses and dependents
Likewise,
that do not relate to existing federal programs
for m+lltary
personnel
families or the need for new military family programs
also require OMB
approval.
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05
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OPNAVINST
23
5300.8B
APflIw
Navy personnel surveys are a valuable means of collecting
Background.
5.
information
from Navy military and civilian personnel
about various aspects of
They provide data which enable Navy
naval service and civilian employment.
Coordination
and control of surveys is
managers
to make informed decisions.
the impact of survey
required
in order to maintain quality control, minimize
management
of
administration
on Navy OPTEMPO, and provide for the life-cycle
Navy surveys.
Survey results often
a.
Quality control review mechanisms
are essential.
influence policy decisions affecting members’ welfare and the allocation
of
results,
Poorly designed surveys may produce meaningless
Navy resources.
They can also influence
which can impact policy decisions inappropriately.
to cooperate in future surveys, thereby depriving
members ‘ willingness
This directive
establishes
review
headquarters
of important information.
mechanisms
to ensure that only technically
sound surveys are supported
and
approved.
a significant
b.
Regulation
is required because surveys represent
at the expense of other
manpower
expenditure
and sometimes are accomplished
of effort, ensures the
Further, regulation avoids duplication
efforts.
cost-effective
application
of survey data, and enables wide access to Navy
long-range
programmatic
Finaily, regulation emphasizes
survey information.
efforts over repetitive,
one-time surveys.
6.
Definitions
data collection,
a.
A “survey” or “personnel survey” is a systematic
or self-administered
questionnaires,
using personal
or telephonic
interviews,
as
individuals
or
representatives
of
from a sample of 10 or more persons
The questionnaires
or interview protocols
contain identical
agencies.
and related demographic,
questions
that elicit attitudes, opinions, behavior,
social and economic data to be used for statistical
compilations
for research
Surveys may be conducted
via mail, group
and/or policy assessment
purposes.
telephone inquiries, or computer
(e.g., e-mail,
or individual
interviews,
bulletin boards, interactive programs, voice-mail) .
(1) “Attitude,”
“opinion,” “belief,” and “fact-finding”
surveYs are
personnel
surveys that request self-reported
information
relevant to specific
These surveys typically
organizational
missions, policies? or procedures.
address such topics as organizational/command
climate, job satisfaction,
career development,
diversity issues~ health issues, program needs assessment,
Also included in this category
for purposes of this
and program evaluation.
instruction
are vocational
interest inventories.
surveys that inquire
task” surveys are personnel
(2) “Occupational
job-related
tasks within a specified officer,
about discrete,
technical,
These types of surveys address such factors
enlisted or civilian community.
The amount of training,
skill
frequency and importance.
as task duration,
level, or experience
required to perform job-related
tasks are also often
found on these surveys.
surveys are personnel surveys that collect
(3) “Recurring”
information
from individuals
on a continuing basis at specified
intervals
2
or
OPNAVINST
23
milestones
completion
throughout
definition
effort .
5300.8B
APR 1997
change of station, after
such as annually, upon promotion,
The survey instrument must remain unchanged
of training, etc.
the Report Control Symbol (RCS) expiration
date to retain its
survey
as “recurring, “ otherwise it would be viewed as a separate
are defined as face-to-face
discussions
with
“Interviews”
(4)
information
that may be used
individuals
or groups to obtain seif-reported
draw conclusions
or arrive at generalizations
about groups of individuals.
to
with a
A “pretest” or “pilot :e.sc” is a test of survey procedures
b.
to determine
their
draft of items of the data co llec:ion instrument
appropriateness
. A pretest is conducted with a small number of people
Re~~i~ions of the planned procedures
and data
(usually from 10 to 50).
Several
on
the
findings
of
the
pretest.
collection
instrument are based
pretests may be required.
A Report Control .symbcl (RCS) is the number assigned to a survey afzer
c.
RCS numbers have
it has been reviewed and apprc-:ed for administration.
for longer than three
associated
expiration
dates ara are never authorized
(D) of Part II,
of an RCS is outlined in paragraph
years . Revalidation
enclosure
(l), reference
(c) .
d.
A “survey sponsor” is any Navy agency that may benefit from or has a
Sponsors may not necessarily
fund
direct interest in the survey zesults.
Funding
for survey content.
survey projects but they are always responsible
the cost of survey design, development~
execution
when applicable,
includes,
(including postage and telephone costs), analysis and reporting.
that designs, develops,
A “performing
activity” is the organization
e.
Navy research
and reports on an approved Navy personnel
survey.
analyzes,
and
Navy
evaluation
contractors
selected
headquarters
offices,
organizations,
Depending on the distribution
of
are examples of performing
activities.
functions and tasks of a specific survey, there may be more than one
activities,
In such cases, one of the performing
performing
activity.
will be tasked with the lead responsibility
to
normally a Navy laboratory,
coordinate
the survey.
or contractor
tasked by a
f.
An “executing activity” is the organization
Navy sponsor to coordinate
the assembly, printing,
mailing, data collection,
and data base construction
for an approved Navy personnel
survey when
The
development
and/or analyses are to be performed by another activity.
performing
activity may also serve as the executing
activity.
A “survey
9“
the participants.
7.
recipient”
is a command
or organization
whose
members
are
Exclusions
a.
Excluded from all provisions of this instruction
are Navy Occupational
Importance
Task Analysis
Program (NOTAP; NAVMAC) surveys, Navy Training
in Echelon 4 or lower
Surveys
(TIS; NAVMAC), and surveys conducted by commands
the command (e.g., command managed equal
when executed entirely within
(a) and (b) require all Navy
opportunity
(CMEO) surveys) . However, references
3
—
OPNAVINST
5300.8B
23/WfM197
Also excluded from all
commands to assess the cost/benefit
of their surveys.
focus
groups
and
interviews
for the purpose
provisions
of this instruction are
or for clarification
of
of development
and pretest of survey questionnaires
survey results.
Career development
surveys and program
b.
longer exempted from survey approval.
8.
evaluation
surveys
are no
Responsibilities
The Chief
a.
of Naval
Personnel
(CHNAVPERS)
(1) Serve as resource sponsor
(NSRC) (described in subparagraph
8c).
(Pers-OOH)
for the Navy
Survey
will:
Resource
conducted
of all personnel
(2) Provide control and coordination
within the Navy by ensuring that Navy activities:
conduct
(a) Wherever possible,
new personnel surveys.
rather
than
analyze
existing
(b) Use recurring personnel
surveys
employ one-time survey efforts.
data
Center
surveys
bases
rather
than
to the maximum
extent
possible
(c) Include items that have been successfully
employed in past
both to improve questionnaire
surveys with Navy populations,
if possible,
validity and to enable the analysis of trends affecting
specific areas of
concern.
information
for
(d) Include standard items, such as demographic
and necessary to allow
gender, race/ethnic
status, paygrade, etc., if relevant
comparative
data analysis between surveys.
every
survey
(e) Review
3 years.
the requirement
to conduct
(3) Coordinate
and process all requests
projects sponsored by another government
recurring
personnel
surveys
for Navy members to assist
department
or agency.
in
(4) Approve or disapprove requests to conduct personnel
surveys
within the Navy under reference
(a) ; obtain Office of the Chief of Naval
Operations
(OPNAV) RCSS for approved surveys; and execute the responsibilities
of surveys control manager under references
(a) and (c) .
Survey recipients will ensure that only authorized
surveys are
b.
Upon discovery
of an unauthorized
survey, addressees
completed
while on-duty.
action will be
will notify CHNAVPERS
(Pers-OOH) . A decision of appropriate
made on a case-by-case
basis.
(1) Naval personnel will be neither encouraged
responding
to surveys addressed to them as individuals
nor discouraged
while off-duty.
(2) Replies to personnel surveys that involve disclosure
of
Replies
classified
information
are prohibited
under any circumstances.
4
from
to