College of San Mateo
December 2013
Decision Matrix
Key College Initiatives
2007-2013
Data Source
& Action
Trigger
Needs
Identified
Initiative or
Action
Institutional
Priority met
by Initiative
State budget
crisis; student
feedback
Students’
Speak, 2007
Revise
Orientation and
Counseling
Processes
Revised
orientation
and
counseling
programs
Priority #
Student
Success
Quality
Programs
and Services
Accreditation
Sanction, Feb.
2008
Greater
research
infrastructure
Established
Office of
Planning,
Research and
Institutional
Effectiveness
Office (PRIE)
Resources
Allocated
Results of
Assessments
Progress-to-date & Updates
Group orientation and class
scheduling workshops facilitate
more expedited student enrollment
process. Those students wishing to
meet with counselors are still able to
do so. Results from a recent BPA
(November, 2012) will provide
additional modification to
processes.
Reassigned
faculty member
to coordinator
position; hired
full time Planning
and Research
Analyst and
Office Assistant
II; provided funds
for occasional IC
contracts
Established and staffed Office of
Planning, Research & Institutional
Effectiveness
Shift from ad-hoc research requests
to formal research agenda
reviewed regularly and prioritized by
Cabinet. Office staff provide all
institutional data for Program Review
and to meet other federal state
requirements. Responsible for
producing a variety of institutional
documents (e.g. EMP), conducting
annual campus climate and
satisfaction surveys, completing
various l accreditation related
documents (e.g. Midterm report,
Substantive Change report, etc.)
Data Source
& Action
Trigger
Needs
Identified
Initiative or
Action
Institutional
Priority met
by Initiative
Resources
Allocated
EMP & EMP
Updates; BSI,
Poor
persistence
and success
rates in
mathematics
courses Math
program
review
Increase
persistence,
retention and
success rates in
mathematics
Implemented
Math Boost; SI
in Math
Priority
Student
Success;
Priority
Relevant,
High-Quality
Programs
and Services
Reassigned time
for faculty
Math Boost faculty provided report
to IPBC; program in current format to
be discontinued; future effort
coordinated through Learning
Center.
IPBC planning session held in
November, 2012 - improving student
success in mathematics as a priority.
Task Force established. Math
Supplemental Instruction (SI)
established in several math courses.
IPBC endorsed institutionalization of
SI at December, 2013 meeting.
EMP & EMP
Updates,
BSI and DIAG
committees;
student surveys
Re-established
Puente
Program
Puente
Counselor;
Reassigned Time
for English
faculty;
Statewide
Trainings
Puente Program
Fall, 2012
30 students enrolled; cocoordinators completed statewide
training; IPBC provided with report at
the end of the first year of the
program.
Students’
Speak, 2007;
EMP & EMP
Updates; Lack
of student
support (e.g.,
tutoring) in
certain
departments
Establish
comprehensiv
e Learning
Center
Priority
Relevant,
High-Quality
Programs
and Priority
Services,
Student
Success;
Priority
Academic
Excellence
Priority
Student
Success
LC Director
Position,
Learning Center
IA II (48%)
Student Tutors,
Supply Budget
Learning Center
Learning Center had “soft” opening
in spring, 2012. Fully operational fall,
2012. Presentation on progress and
future plans provided to IPBC.
Priority
Relevant,
High-Quality
Programs
IA II (33%)
Reassigned time
for faculty; office
space
Honors Project
Honors Project launched in Fall,
2012. Program space secured in
College Center. Program update,
EMP & EMP
Updates;
AARC; College
Index
Enhance transfer
services
Establish Honor
Project
Results of
Assessments
Progress-to-date & Updates
2
Data Source
& Action
Trigger
Needs
Identified
Enhance CTE
program
BSI
Enhance
professional
development
opportunities for
faculty staff
Initiative or
Action
Improve grant
management
Institutional
Priority met
by Initiative
Resources
Allocated
Results of
Assessments
Progress-to-date & Updates
and
Services;
Priority
Student
Success;
Academic
Excellence
Priority
Relevant,
High-Quality
Programs
and Services
Priority
Academic
Excellence
established for
students/staff
including review of Honors Program
Strategic Plan provided to IPBC
Hire a .48
classified
position.
Position not yet hired.
Reassigned time
for Professional
Development
Coordinators
Professional Development Support
Positions hired in December, 2012;
Institutional commitment to increase
funding for professional
development from facility rental
income generated by the college.
Increased
financial aid
applications
College Index;
Climate
Surveys;
Financial Aid
Business
Process
Analysis (BPA);
Program
Review
Increased need
for staff to
support increase
in financial aid
applications
Priority
Relevant,
High-Quality
Programs
and
Services;
Priority
Student
Success;
Financial Aid
Assistant hired
Streamlined financial aid process.
Financial Aid Assistant provides front
counter service; Financial Aid
Technicians now able to provide
“back office” functions and
expedite processing of financial aid
applications. BPA for Financial Aid
reduced the number of steps
involved in processing financial aid
applications; greater reliance and
use of technology for processing.
Financial Aid Reconciliation
specialist position established to
serve the three colleges.
SMCCCD
Board Goals;
International
Education
Increase diversity
Priority
Relevant,
High-Quality
Programs
International
Project Director
hired
Expanded International Education
CSM International Education
Committee established.
International Student Club
3
Data Source
& Action
Trigger
Needs
Identified
Initiative or
Action
Program
Review
Institutional
Priority met
by Initiative
Resources
Allocated
and
Services;
Priority
Student
Success
EMP & EMP
Updates,
Substantive
Change
Reports
Expand distance
education
program
EMP & EMP
Updates; DIAG
Report
Close
achievement
gaps for certain
student
populations
EMP & EMP
Updates
Increase success
for graduating
high school
students
attending CSM
Priority
Relevant,
High-Quality
Programs
and
Services;
Priority
Student
Success
Establish
Umoja and
Mana
programs
Priority
Relevant,
High-Quality
Programs
and
Services;
Priority
Student
Success
Priority
Relevant,
High-Quality
Programs
and
Services;
Priority
Student
Results of
Assessments
Progress-to-date & Updates
established; student enrollment
targets reached in first year of
initiative. Additional diversity
activities conducted by International
Students Program and DIAG.
Distance
Education Office
established in
College Center;
Instructional
Designer hired
(24 hours per
week)
Distance Education
A new administrative position, Dean
of Academic Support and Learning
Technologies, will be hired by spring,
2014 to oversee
Distance Education
Education and other college
initiatives. Online survey of DE
students who drop courses
developed by IPBC in consultation
with Academic Senate and AFT.
Results reviewed at December, 2103
meeting of IPBC.
Umoja Program
Umoja Program approved by I PBC
in fall, 2013.
Business Process Analysis
conducted in November, 2012;
follow up July, 2013; report of actions
generated; consideration by IPBC in
fall, 2013.
4
Data Source
& Action
Trigger
Needs
Identified
Initiative or
Action
Institutional
Priority met
by Initiative
Resources
Allocated
Results of
Assessments
Progress-to-date & Updates
Success
5