School District No. 67 (Okanagan Skaha) BOARD OF EDUCATION REGULAR MEETING MINUTES

advertisement
School District No. 67 (Okanagan Skaha)
BOARD OF EDUCATION REGULAR MEETING
MINUTES
Monday, June 8, 2015, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
MEMBERS PRESENT
Linda Van Alphen, Chair
Bill Bidlake, Trustee
Shelley Clarke, Trustee
Bruce Johnson, Trustee
Ginny Manning, Trustee
Julie Planiden, Trustee
Barb Sheppard, Trustee
ALSO PRESENT
Wendy Hyer, Superintendent of Schools
Dave Burgoyne, Assistant Superintendent
Pam Butters, Director of Instruction
Doug Gorcak, Director of Facilities
Don MacIntyre, Director of Instruction
Maureen Maywood, Director of Finance
Daphne Adey, Executive Assistant
_____________________________________________________________________
1.
CALL TO ORDER
Chair Van Alphen called the meeting to order and acknowledged that we were on the territory of
the Okanagan First People.
2.
ADOPTION OF AGENDA
2015-147
MOTION
Duly moved and seconded
That the agenda be adopted with the addition of moving 8.2.a. to 8.1.b.
CARRIED
3.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1
Community Recognition
The Board of Education recognized and thanked Pat Hurd, who represented the Kiwanis
Club of Penticton, for their annual $2,000 donation to the district’s science fair, and Steve
Brown of Peach City Runners & Adventure Sports, for their support to schools in
response to the school “marathon” events by setting up the start line and finishers’ chute,
providing sound system, and finding prizes for school celebrations.
Also recognized but not present were Cory Eaton and Jasel Peters of Cobs Bakery for
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 2
Minutes of Regular Meeting of June 8, 2015
their donation of bread to local schools every week. For the past four years, the schools
received bread to help run the Maggie Fit breakfast program, support families in need in
the schools, and provide supplemental food in the LC room and Special Ed room.
3.2
Student Support Services
Director of Instruction Pamela Butters presented to the Board an overview of the process
for designation and allocation of services to meet the needs of both typical students and
those with special needs. Ms. Butters reviewed all services provided to students,
explained supplemental funding, core funding, and Ministry designation, and reported on
the FTE number and duties of itinerants employed by the school district. In response to a
question, it was noted that $8.1 million is spent for these services, of which $5.4 million is
supplemental funding.
Ms. Butters was thanked for her professionalism and dedication to the district over the
past 24 years as she will be leaving at the end of this school year.
4.
RECEIVING OF DELEGATIONS AND GUESTS
5.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
2015-148
6.
MOTION
Duly moved and seconded
That the minutes of the regular meeting held on May 11, 2015 be approved.
CARRIED
UNFINISHED BUSINESS
6.1
Policy No. 540 – Employee Travel
Director of Finance Maywood advised that at the last Board of Education meeting, Policy
No. 540 – Employee Travel was approved in principle for circulation to partner groups for
any suggestions for changes. To date, three suggestions have been received to modify
this draft policy and only one has been included in the draft policy. Due to the significant
input received, it was recommended that the policy be returned to the business
committee for further review.
2015-149
6.2
MOTION
Duly moved and seconded
That Policy No. 540 – Employee Travel be referred back to the Business
Committee.
CARRIED
2015-16 Annual Budget Bylaw
It was noted that the first two readings of the 2015-16 annual budget bylaw were read at
the May 11, 2015 board of education meeting.
2015-150
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) annual budget bylaw
for the fiscal year 2015-16 in the total amount of $62,621,814 be read a
third time, passed and adopted this 8th day of June, 2015.
CARRIED
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
7.
Page 3
Minutes of Regular Meeting of June 8, 2015
REPORT FROM CLOSED MEETINGS
Chair Van Alphen reviewed the following items which were discussed at the closed meetings held
on May 11, 2015:





8.
Received a presentation related to the Okanagan Labour Relations Council;
Received information related to a meeting;
Approved two motions related to the 2015-16 budget;
Reviewed a staffing report for both teaching and CUPE support staff; and
Reviewed a trustee information package.
CORRESPONDENCE
8.1
Correspondence Requiring Action
a.
2015-06-01 City of Penticton
A letter from Mayor Jakubeit, City of Penticton, requesting a letter of support for
the city's proposal to put forth a bid to host either the 2018 or 2019 55+ Games
Director of Facilities advised he had spoken with BC Games and they advised
use of all facilities is not required for the 55+ Games, only those that were
requested in the letter (PSS track and tennis courts). Superintendent Hyer had
spoken to principals and use of the track and tennis courts does not seem to be a
problem at the start of the school year. It was noted that these Games could not
be disruptive to the school.
2015-151
MOTION
Duly moved and seconded
That the Board of Education:
• Supports the City of Penticton's bid to host the 2018 or 2019
55+ BC Games (September 11 to 15, 2018; September 10 to
14, 2019);
• Confirms that the facilities will be reserved for the use of the
2018 or 2019 55+ BC Games;
• Agrees that the facility meets the requirements as described
in the 55+ BC Games Sport Facility Requirement and
Evaluation Form; and
• Understands that the 55+ BC Games must come at no cost
to the Board and that the Games must not affect any
educational programs for students.
CARRIED
Amendment
Duly moved and seconded
That the motion be amended to say:
• That the Board of Education supports the City of Penticton's
bid to host the 2018 or 2019 55+ BC Games (September 11
to 15, 2018; September 10 to 14, 2019);
• Confirms that the track and the tennis courts be reserved for
the use of the 2018 or 2019 55+ BC Games;
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 4
•
b.
Minutes of Regular Meeting of June 8, 2015
Understands that the 55+ BC Games must come at no cost
to the Board and that the Games must not affect any
educational programs for students.
CARRIED
MOTION AS AMENDED CARRIED
2015-05-20 Summerland Heritage Advisory Commission
A letter from the Summerland Heritage Advisory Commission to the Board to
seek resolution regarding a proposed track and field complex in Summerland
It was noted that the documents attached to the letter were not made by the
school district and belonged to the District of Summerland. It was further noted
that Option 8, referenced in the letter, was one of 18 options discussed at the
time and that the district had sent a letter in January 2012 indicating the district
had no intentions of building a track.
2015-152
8.2
MOTION
Duly moved and seconded
That the Board of Education send a letter to the Summerland
Heritage Advisory Commission clarifying the Board's decision
regarding a proposed track and field complex in Summerland.
CARRIED
Correspondence to the Board of Education
a.
2015-05-14 Response from the Premier's Office
A letter of response from the Premier's Office related to the Board's letter
regarding Bill 11
8.3
Correspondence Copied to the Board of Education
a.
8.4
Correspondence on Behalf of the Board of Education
a.
9.
As per correspondence dated June 8, 2015
As per correspondence dated June 8, 2015
REPORTS OF COMMITTEES
9.1
Business Committee
Trustee Bidlake reported on the business committee meeting held on May 26, 2015. The
following action items were on the agenda (complete minutes are available on the district
website):
a.
2015-16 Annual Facilities Grant Expenditure Plan
b.
South Okanagan Genealogical Society
2015-153
MOTION
Duly moved and seconded
That a letter be written to the South Okanagan Genealogical
Society advising the district does not have space for the society
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 5
Minutes of Regular Meeting of June 8, 2015
and suggesting they contact the Shatford Centre or the City of
Penticton with their request.
CARRIED
c.
Wild Horse Population at West Bench Elementary
2015-154
d.
MOTION
Duly moved and seconded
That a letter be written to the Chief of the Penticton Indian Band
explaining safety concerns for students and staff caused by the
wild horses near West Bench Elementary and requesting their
assistance in protecting the welfare of the children who live in the
area.
CARRIED
Trustee Indemnity Rates
2015-155
e.
MOTION
Duly moved and seconded
That, pursuant to Policy No. 150 – Trustee Financial Matters,
trustee indemnities shall be increased in September 2015 by the
Consumer Price Index for British Columbia for the previous 12month period of 1.10%.
CARRIED
Trustee Johnson requested that his negative vote be recorded.
Policy No. 280 – Recycling and Waste Reduction
2015-156
f.
g.
MOTION
Duly moved and seconded
That Policy No. 280 – Recycling and Waste Reduction was
reviewed with no changes.
CARRIED
Policy No. 750 – School Closure
2015-157
MOTION
Duly moved and seconded
That Policy No. 750 – School Closure with the amendments
noted be approved in principle and forwarded to partner groups
for any suggestions for changes.
Amendment
Duly moved and seconded
That the circulation period be extended to the end of October
2015.
CARRIED
Policy No. 760 – Disposal of Property
2015-158
MOTION
Duly moved and seconded
That Policy No. 760 – Disposal of Land or Improvements be
approved in principle and forwarded to partner groups until the
end of October 2015 for any suggestions for changes.
CARRIED
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
9.2
Page 6
Minutes of Regular Meeting of June 8, 2015
Curriculum Development Advisory Committee
Trustee Manning reported on the curriculum development advisory committee held on
May 21, 2015:
a.
b.
c.
Princess Margaret Secondary School
2015-159
MOTION
Duly moved and seconded
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) as a Board/Authority Authorized
course: Adventure Tourism 12 as a four credit course.
CARRIED
2015-160
MOTION
Duly moved and seconded
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) as a Board/Authority Authorized
course: Female Fitness 12 as a four credit course.
CARRIED
Penticton Secondary School
2015-161
MOTION
Duly moved and seconded
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) as a Board/Authority Authorized
course: Digital Photography 12 as a four credit course.
CARRIED
2015-162
MOTION
Duly moved and seconded
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) as a Board/Authority Authorized
course: Creative Writing 11 as a four credit course.
CARRIED
2015-163
MOTION
Duly moved and seconded
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) as a Board/Authority Authorized
course: Creative Writing 12 as a four credit course.
CARRIED
Summerland Secondary School
2015-164
MOTION
Duly moved and seconded
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) as Board/Authority Authorized
courses:
• Workplace Training 10A as a two credit course;
• Workplace Training 10B as a two credit course; and
• Workplace Training 10C as a two credit course.
CARRIED
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
2015-165
10.
Page 7
Minutes of Regular Meeting of June 8, 2015
MOTION
Duly moved and seconded
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) as a Board/Authority Authorized
course: Career/Life Transition 12 as a two credit course.
CARRIED
REPORT OF SUPERINTENDENT OF SCHOOLS
Aboriginal Grad Luncheons – Over the past two weeks, secondary schools have hosted their
Aboriginal Graduation Luncheons, recognizing the accomplishments of the district’s aboriginal
students. This year there are a total of 65 graduates, which reflects the outstanding work that the
Aboriginal Education Team and school staffs are doing.
Marathon Celebrations – Both Uplands Elementary and Giant’s Head Elementary have held their
celebrations. Middle schools will be celebrating the completion of their marathons over the next
couple of weeks, McNicoll Park Middle and KVR Middle schools at KVR on June 16, 9:30 and
10:00 a.m.; and Skaha Lake Middle School on June 15 at 9:30 a.m.
11.
REPORT OF SECRETARY-TREASURER
Pursuant to Policy No. 600 – Fiscal Control, the financial report to May 31, 2015, included with
the agenda package, was reviewed by Director of Finance Maureen Maywood. Under revenues,
$51,392,746 is expected from Ministry of Education funding with a total income of $56,533,367.
Total operating expenses at year-end is expected to be $53,490,683 with a significant surplus of
approximately $2.5 million, of which $1.2 million are restricted funds for areas such as aboriginal
education and learning resources, and school budget surplus. The majority of the surplus is due
to the slow start of the year on account of job action.
12.
NEW BUSINESS
12.1
Field Trips
Director of Instruction MacIntyre reviewed the single field trip request included in the
agenda package.
2015-166
12.2
MOTION
Duly moved and seconded
That the field trip request for February 3 to 9, 2016, for approximately 50
French immersion students from KVR Middle and Summerland Middle
Schools to travel on a cultural excursion to Quebec City to see the
Winter Carnival, museums, and historical sites be approved in principle.
CARRIED
2015-16 Annual Facility Grant Bylaw
Director of Finance Maywood advised the district has received notification from the
Ministry of Education of Annual Facility Grant (AFG) funding in the amount of $1,095,666
for the capital portion of the grant. This funding is intended to fund maintenance and
repairs of capital infrastructure in the school district.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
12.3
Page 8
Minutes of Regular Meeting of June 8, 2015
2015-167
MOTION
Duly moved and seconded
That, in accordance with Section 68(4) of the School Act, the Board of
Education of School District No. 67 (Okanagan Skaha) unanimously
agrees to give all three readings of the 2015-16 Capital Bylaw 126867
Annual Facilities Grant at this meeting.
CARRIED
2015-168
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) 2015-16 Capital
Bylaw 126867 Annual Facilities Grant in the amount of $1,095,666 be
read a first time this 8th day of June, 2015.
CARRIED
2015-169
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) 2015-16 Capital
Bylaw 126867 Annual Facilities Grant in the amount of $1,095,666 be
read a second time this 8th day of June, 2015.
CARRIED
2015-170
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) 2015-16 Capital
Bylaw 126867 Annual Facilities Grant in the amount of $1,095,666 be
read a third time, passed and adopted this 8th day of June, 2015.
CARRIED
BC's Framework for Enhancing Student Learning
The BCSTA has requested input from boards regarding BC's Framework for Enhancing
Student Learning. Chair Van Alphen advised the comments provided during the Board's
working session were attached to the agenda package.
2015-171
13.
MOTION
Duly moved and seconded
That the Board of Education submit a response as attached to BCSTA's
request for input regarding BC's Framework for Enhancing Student
Learning.
CARRIED
REPORTS OF REPRESENTATIVES
13.1
BCSTA Thompson Okanagan Branch Meeting
The BCSTA Thompson Okanagan Branch meeting will be held on September 25/26,
2015, hosted by SD53 (Okanagan-Similkameen).
13.2
Trustee Comments
Trustees provided comments related to their various district activities over the last month.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
14.
Page 9
Minutes of Regular Meeting of June 8, 2015
INFORMATION ITEMS
14.1
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and
groups for outstanding examples of success as shown on the listing circulated with the
agenda package.
14.2
Recognition of Student Artwork
Congratulations were extended to the students from Princess Margaret Secondary
School for their artwork currently on display at the school board office.
14.3
Year-end Activities/Performances/Celebrations
A listing of year-end activities, performances, and celebrations was attached to the
agenda package.
14.4
Long Service Recognition and Retirement Dinner
The Long Service Recognition and Retirement Dinner will be held on June 11, 2015 at
the Penticton Lakeside Resort. This dinner is by invitation only and will recognize 73
employees for their long service to the district as well as honour 18 employees who are
retiring from the district.
14.5
Date of Next Meeting

15.
September 14, 2015, 6:30 p.m., Regular Board of Education Meeting, at the
School Board Office, or at the call of the chair
QUESTION PERIOD
Questions/comments from the audience were related to good governance; salary increases for
trustees; a meeting with parents and trustees related to Bill 11; clarification on the annual facilities
projects; questions regarding the proposed employee travel policy; unused surplus and restricted
funds; the percentage of grads compared to aboriginals graduating; and the letter from the
Summerland Heritage Advisory Commission.
16.
ADJOURNMENT
2015-172
MOTION
Duly moved and seconded
That the meeting be adjourned at 8:45 p.m.
CARRIED
________________________________
Linda Van Alphen, Chairperson
______________________________________
Bonnie Roller Routley, Secretary-Treasurer
August 13, 2015
Ref: http://escribe.sd67.bc.ca/Board of Education_Jun8_2015/eSCRIBE Documents/Post-Meeting Minutes - Board of Education_Jun8_2015 - English.docx
“Working Together for Student Success”
Download
Related flashcards

Corporate governance

23 cards

System administration

65 cards

Management

61 cards

Create Flashcards