Page 1
School District No. 67 (Okanagan Skaha)
BOARD OF EDUCATION
REGULAR MEETING
AGENDA
Monday, June 8, 2015, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
Pages
1.
CALL TO ORDER
We hereby acknowledge that we are on the territory of the Okanagan First
People.
2.
ADOPTION OF AGENDA
RECOMMENDED MOTION:
That the agenda be adopted.
3.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1
Community Recognition
The Board of Education is pleased to recognize and thank outstanding
groups and businesses for their contribution to the school district. The
following people will attend the meeting:
•
•
•
3.2
Pat Hurd, representing the Kiwanis Club of Penticton. Each year, the
Kiwanis Club has donated $2,000 to the district's science fair and Ms.
Hurd has been instrumental in ensuring that the club continues to
support the Science Fair.
Steve Brown, Peach City Runners & Adventure Sports, for their
support to schools in response to the school "marathon" events.
They set up the start line and finisher's chute, provide sound system,
and find prizes for school celebrations.
Cory Eaton and Jasel Peters, Cobs Bakery, for their donation of
bread to local schools every week. For the past four years, the
schools receive bread to help run the Maggie Fit breakfast program,
help support families in need in the schools, and help provide
supplemental food in the LC room and Special Ed room.
Student Support Services
Director of Instruction Pamela Butters will present to the Board an
overview of the process for designation and speak to the allocation of
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services to meet the needs of both typical students and those with special
needs.
4.
RECEIVING OF DELEGATIONS AND GUESTS
5.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
RECOMMENDED MOTION:
That the minutes of the regular meeting held on May 11, 2015 be approved.
6.
UNFINISHED BUSINESS
6.1
Policy No. 540 - Employee Travel
1
At the last Board of Education meeting, Policy No. 540 - Employee Travel
was approved in principle for circulation to partner groups for any
suggestions for changes. To date, three suggestions have been received
to modify this draft policy and only one has been included in the draft
policy.
RECOMMENDED MOTION:
That Policy No. 540 - Employee Travel with the changes noted be
approved by the Board of Education.
6.2
2015-16 Annual Budget Bylaw
4
The first two readings of the 2015-16 annual budget bylaw were read at
the May 11, 2015 board of education meeting.
RECOMMENDED MOTION:
That the School District No. 67 (Okanagan Skaha) annual budget bylaw
for the fiscal year 2015-16 in the total amount of $62,621,814 be read a
third time, passed and adopted this 8th day of June, 2015.
7.
REPORT FROM CLOSED MEETINGS
The following items were discussed at the closed meetings held on May 11,
2015:
•
•
•
•
•
8.
Received a presentation related to the Okanagan Labour Relations Council;
Received information related to a meeting;
Approved two motions related to the 2015-16 budget;
Reviewed a staffing report for both teaching and CUPE support staff; and
Reviewed a trustee information package.
CORRESPONDENCE
8.1
Correspondence Requiring Action
a.
2015-06-01 City of Penticton
19
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A letter from Mayor Jakubeit, City of Penticton, requesting a
letter of support for the city's proposal to put forth a bid to host
either the 2018 or 2019 55+ Games
RECOMMENDED MOTION:
That the Board of Education
•
•
•
•
8.2
Supports the City of Penticton's bid to host the 2018 or 2019
55+ BC Games (September 11 to 15, 2018; September 10
to 14, 2019);
Confirms that the facilities will be reserved for the use of the
2018 or 2019 55+ BC Games;
Agrees that the facility meets the requirements as described
in the 55+ BC Games Sport Facility Requirement and
Evaluation Form; and
Understands that the 55+ BC Games must come at no cost
to the Board and that the Games must not affect any
educational programs for students.
Correspondence to the Board of Education
a.
2015-05-20 Summerland Heritage Advisory Commission
22
A letter from the Summerland Heritage Advisory Commission to
the Board to seek resolution regarding a proposed track and field
complex in Summerland
RECOMMENDED MOTION:
That the Board of Education send a letter to the Summerland
Heritage Advisory Commission clarifying the Board's decision
regarding a proposed track and field complex in Summerland.
b.
2015-05-14 Response from the Premier's Office
26
A letter of response from the Premier's Office related to the
Board's letter regarding Bill 11
8.3
Correspondence Copied to the Board of Education
a.
8.4
Correspondence on Behalf of the Board of Education
a.
9.
As per correspondence dated June 8, 2015
As per correspondence dated June 8, 2015
REPORTS OF COMMITTEES
9.1
Business Committee
Trustee Bidlake will report on the business committee meeting held on
27
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May 26, 2015:
a.
2015-16 Annual Facilities Grant Expenditure Plan
b.
South Okanagan Genealogical Society
RECOMMENDED MOTION:
That a letter be written to the South Okanagan Genealogical
Society advising the district does not have space for the society
and suggesting they contact the Shatford Centre or the City of
Penticton with their request.
c.
Wild Horse Population at West Bench Elementary
RECOMMENDED MOTION:
That a letter be written to the Chief of the Penticton Indian Band
explaining safety concerns for students and staff caused by the
wild horses near West Bench Elementary and requesting their
assistance in protecting the welfare of the children who live in
the area.
d.
Trustee Indemnity Rates
RECOMMENDED MOTION:
That, pursuant to Policy No. 150 - Trustee Financial Matters,
trustee indemnities shall be increased in September 2015 by the
Consumer Price Index for British Columbia for the previous 12month period of 1.10%.
e.
Policy No. 280 - Recycling and Waste Reduction
32
RECOMMENDED MOTION:
That Policy No. 280 - Recycling and Waste Reduction was
reviewed with no changes.
f.
Policy No. 750 - School Closure
34
RECOMMENDED MOTION:
That Policy No. 750 - School Closure with the amendments
noted be approved in principle and forwarded to partner groups
for any suggestions for changes.
g.
Policy No. 760 - Disposal of Property
RECOMMENDED MOTION:
That Policy No. 760 - Disposal of Land or Improvements be
approved in principle and forwarded to partner groups for any
38
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suggestions for changes.
9.2
Curriculum Development Advisory Committee
Trustee Manning will report on the curriculum development advisory
committee held on May 21, 2015
a.
Princess Margaret Secondary School
RECOMMENDED MOTION:
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) the following Board/Authority
Authorized courses:
•
•
b.
Adventure Tourism 12 as a four credit course; and
Female Fitness 12 as a four credit course.
Penticton Secondary School
RECOMMENDED MOTION:
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) the following Board/Authority
Authorized courses:
•
•
•
c.
Creative Writing 11 as a four credit course;
Creative Writing 12 as a four credit course; and
Digital Photography 12 as a four credit course.
Summerland Secondary School
RECOMMENDED MOTION:
That the Board of Education approves for use in School District
No. 67 (Okanagan Skaha) the following Board/Authority
Authorized courses:
•
•
•
•
10.
REPORT OF SUPERINTENDENT OF SCHOOLS
•
•
11.
Aboriginal Graduation Luncheons
Marathon Celebrations
REPORT OF SECRETARY-TREASURER
•
12.
Workplace Training 10A as a two credit course;
Workplace Training 10B as a two credit course;
Workplace Training 10C as a two credit course; and
Career/Life Transition 12 as a four credit course.
Pursuant to Policy No. 600 - Fiscal Control, the financial report to May 31,
2015 will be reviewed. (Attachment)
NEW BUSINESS
40
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12.1
Field Trips
42
The superintendent of schools will review the attached listing of field trip
requests. (Attachment)
RECOMMENDED MOTION:
That the field trip request for February 3 to 9, 2016, for approximately 50
French immersion students from KVR Middle and Summerland Middle
Schools to travel on a cultural excursion to Quebec City to see the
Winter Carnival, museums, and historical sites be approved in principle.
12.2
2015-16 Annual Facility Grant Bylaw
43
The district has received notification from the Ministry of Education of an
Annual Facility Grant (AFG) funding in the amount of $1,095,666 for the
capital portion of the grant. This funding is intended to fund maintenance
and repairs of capital infrastructure in the school district. (Attachment)
The following motion requires unanimous consent to proceed with all
three readings at tonight's meeting.
RECOMMENDED MOTION:
That, in accordance with Section 68(4) of the School Act, the Board of
Education of School District No. 67 (Okanagan Skaha) unanimously
agrees to give all three readings of the 2015-16 Capital Bylaw 126867
Annual Facilities Grant at this meeting.
RECOMMENDED MOTION:
That the School District No. 67 (Okanagan Skaha) 2015-16 Capital
Bylaw 126867 Annual Facilities Grant in the amount of $1,095,666 be
read a first time this 8th day of June, 2015.
RECOMMENDED MOTION:
That the School District No. 67 (Okanagan Skaha) 2015-16 Capital
Bylaw 126867 Annual Facilities Grant in the amount of $1,095,666 be
read a second time this 8th day of June, 2015.
RECOMMENDED MOTION:
(ONLY IF MOTION TO READ ALL THREE PASSES)
That the School District No. 67 (Okanagan Skaha) 2015-16 Capital
Bylaw 126867 Annual Facilities Grant in the amount of $1,095,666 be
read a third time, passed and adopted this 8th day of June, 2015.
12.3
BC's Framework for Enhancing Student Learning
The BCSTA is requesting input from boards regarding BC's Framework
for Enhancing Student Learning. Comments from the Board's working
session are attached.
44
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RECOMMENDED MOTION:
That the Board of Education submit a response as attached to BCSTA's
request for input regarding BC's Framework for Enhancing Student
Learning.
13.
REPORTS OF REPRESENTATIVES
13.1
BCSTA Thompson Okanagan Branch Meeting
The BCSTA Thompson Okanagan Branch meeting will be held on
September 25/26, 2015, hosted by SD58 (Okanagan Similkameen).
13.2
14.
Trustee Comments
INFORMATION ITEMS
14.1
Recognition of Student Success
45
School District No. 67 (Okanagan Skaha) extends congratulations to the
students and groups for outstanding examples of success as shown on
the attached listing. (Attachment)
14.2
Recognition of Student Artwork
Congratulations are extended to the students from Princess Margaret
Secondary School for their artwork currently on display at the school
board office. (Attachment)
14.3
Year-end Activities/Performances/Celebrations
A listing of year-end activities, performances, and celebrations will be
reviewed. (Attachment)
14.4
Long Service Recognition and Retirement Dinner
The Long Service Recognition and Retirement Dinner will be held on
June 11, 2015 at the Penticton Lakeside Resort. This dinner is by
invitation only and will recognize 73 employees for their long service to
the district as well as honour 18 employees who are retiring from the
district.
14.5
Date of Next Meeting
•
September 14, 2015, 6:30 p.m., Regular Board of Education
Meeting, at the School Board Office, or at the call of the chair
15.
QUESTION PERIOD
16.
ADJOURNMENT
50
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RECOMMENDED MOTION:
That the meeting be adjourned.
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
POLICY
POLICY
NEW #540
EMPLOYEE TRAVEL: INSURANCE AND EXPENSES
RATIONALE
The Board of Education recognizes the need for employees to travel on school district business
and be reimbursed for out-of-pocket expenses.
The purpose of these policies and procedures is to ensure that employees are appropriately
reimbursed for expenses incurred while travelling on business. This section provides guidelines
for completing the travel claim voucher and describes conditions for reimbursement of expenses.
POLICY
Employees will be reimbursed for reasonable out-of-pocket expenses necessarily incurred on
school district business. Out-of-province travel requires the prior approval of the employee’s
immediate supervisor.
The rates reflected in the procedure below will be reviewed periodically and may be changed with
the approval of the Board.
ADOPTED:
DRAFT
Reviewed/Revised:
Statutory Reference:
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
REGULATIONS AND PROCEDURES
POLICY
NEW #540 EMPLOYEE TRAVEL: INSURANCE AND EXPENSES
Claims for reimbursement of expenses will be considered in accordance with the following
guidelines:
1.
All claims for reimbursement must be supported by a standard Travel Expense Claim
Form and supporting documentation where required.
2.
Business use of private vehicles shall be reimbursed at a rate per kilometer that is
inclusive of all costs incurred by the employee. The rate per kilometer will be the
rates established through Policy No. 150 – Trustee Financial Matters.
3.
An employee who is required to use his/her personal vehicle for District purposes
shall be reimbursed the difference in premium costs between their regular Insurance
Corporation of British Columbia (ICBC) Rate and ICBC Rate Class 007 (Business
Class) where the employee is required to purchase additional insurance in order to
comply with ICBC regulations. Receipt and/or documentation is required for
reimbursement.
4.
Claims for reimbursement of expenses and for use of private vehicles must be
authorized and finally approved by the employee's immediate supervisor.
5.
Employees expected to travel as part of their assignments will be paid mileage from
their base locations to their service sites at the prescribed mileage rate noted in
clause 2 above. Claims may only be made for actual trips made.
6.
Mileage claims must be claimed quarterly at a minimum.
submitted before July 7th of each year.
7.
Expense claims for out-of-district travel will be considered on the basis of the
following guidelines:
June’s claim must be
a) Employees who are required to travel for business purposes should consider the
lowest cost alternative for travel between air fare and use of a private vehicle. Air
fares should be booked sufficiently in advance of the travel date to take
advantage of reduced excursion fares. Only economy air fare will be considered
for reimbursement. One (1) checked bag will be reimbursed with appropriate
receipts each way. Kilometer rates remain as established in clause 2 above. A
flat rate of $375.00 will be in place for mileage to Vancouver return.
b) Reasonable accommodation costs as evidenced by appropriate hotel receipts.
Only standard level room costs and applicable taxes will be covered. A claim of
$20.00 per day will be considered if the accommodation is at a friend's residence
in lieu of a hotel room.
c) A per diem amount for meals shall follow Policy No. 150 – Trustee Financial
Matters. Costs incurred in excess of the per diem amount will be considered for
reimbursement if supported by appropriate receipts. Per diem amounts will be
reduced if meals are provided.
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Policy #540 Regulations and Procedures – Page 2
d) Other expenses supported by appropriate receipts e.g. tolls, parking, ferry rates,
taxis, telephone calls, etc.
e) Registration, course or other fees supported by appropriate receipts with prior
approval from the immediate supervisor.
ADOPTED:
DRAFT
Reviewed/Revised:
Statutory Reference:
June 2, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2014-15\DRAFT Policy 540 - Employee Travel - Insurance
and Expenses.docx
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Annual Budget
School District No. 67 (Okanagan Skaha)
June 30, 2016
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School District No. 67 (Okanagan Skaha)
June 30, 2016
Table of Contents
Bylaw ......................................................................................................................................................................................................
1
Annual Budget - Revenue and Expense - Statement 2 .............................................................................................................................
2
Annual Budget - Changes in Net Financial Assets (Debt) - Statement 4 .................................................................................................
4
Annual Budget - Operating Revenue and Expense - Schedule 2 .............................................................................................................
5
Schedule 2A - Annual Budget - Schedule of Operating Revenue by Source .................................................................................
6
Schedule 2B - Annual Budget - Schedule of Operating Expense by Source .................................................................................
7
Schedule 2C - Annual Budget - Operating Expense by Function, Program and Object ................................................................
8
Annual Budget - Special Purpose Revenue and Expense - Schedule 3 ....................................................................................................
10
Schedule 3A - Annual Budget - Changes in Special Purpose Funds .............................................................................................
11
Annual Budget - Capital Revenue and Expense - Schedule 4 ...............................................................................................................
13
*NOTE - Statement 1, Statement 3, Statement 5, Schedule 1 and Schedules 4A - 4D are used for Financial Statement reporting only.
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ANNUAL BUDGET BYLAW
A Bylaw of THE BOARD OF EDUCATION OF SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
(called the ''Board'') to adopt the Annual Budget of the Board for the fiscal year 2015/2016 pursuant
to section 113 of the School Act , R.S.B.C., 1996, c. 412 as amended from time to time (called the "Act ").
1.
Board has complied with the provisions of the Act respecting the Annual Budget
adopted by this bylaw.
2.
This bylaw may be cited as School District No. 67 (Okanagan Skaha)
Annual Budget Bylaw for fiscal year 2015/2016.
3.
The attached Statement 2 showing the estimated revenue and expense for the
2015/2016 fiscal year and the total budget bylaw amount of $62,621,814 for the 2015/2016 fiscal
year was prepared in accordance with the Act .
4.
Statement 2, 4 and Schedules 2 to 4 are adopted as the Annual Budget of the Board
for the fiscal year 2015/2016.
READ A FIRST TIME THE 11th DAY OF MAY, 2015;
READ A SECOND TIME THE 11th DAY OF MAY, 2015;
READ A THIRD TIME, PASSED AND ADOPTED THE 8th DAY OF JUNE, 2015;
Chairperson of the Board
(Corporate Seal)
Secretary Treasurer
I HEREBY CERTIFY this to be a true original of School District No. 67 (Okanagan Skaha)
Annual Budget Bylaw 2015/2016, adopted by the Board the ______ DAY OF ___________________, 2015.
Secretary Treasurer
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Statement 2
School District No. 67 (Okanagan Skaha)
Annual Budget - Revenue and Expense
Year Ended June 30, 2016
2016
Annual Budget
Ministry Operating Grant Funded FTE's
School-Age
Adult
Other
Total Ministry Operating Grant Funded FTE's
2015 Amended
Annual Budget
5,558.125
5.000
26.250
5,589.375
5,668.500
6.500
1.750
5,676.750
$
$
Revenues
Provincial Grants
Ministry of Education
Other
Tuition
Other Revenue
Rentals and Leases
Investment Income
Amortization of Deferred Capital Revenue
Total Revenue
54,113,506
87,760
725,000
3,625,106
325,000
185,300
3,115,795
62,177,467
53,398,165
93,260
747,759
3,859,606
325,000
188,250
3,121,757
61,733,797
Expenses
Instruction
District Administration
Operations and Maintenance
Transportation and Housing
Total Expense
47,106,521
2,107,997
12,150,744
859,267
62,224,529
47,307,552
2,284,800
12,949,899
875,919
63,418,170
Net Revenue (Expense)
(47,062)
(1,684,373)
Budgeted Allocation (Retirement) of Surplus (Deficit)
149,109
2,034,214
Budgeted Surplus (Deficit), for the year
102,047
349,841
Budgeted Surplus (Deficit), for the year comprised of:
Operating Fund Surplus (Deficit)
Special Purpose Fund Surplus (Deficit)
Capital Fund Surplus (Deficit)
Budgeted Surplus (Deficit), for the year
102,047
102,047
349,841
349,841
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Statement 2
School District No. 67 (Okanagan Skaha)
Annual Budget - Revenue and Expense
Year Ended June 30, 2016
2016
Annual Budget
Budget Bylaw Amount
Operating - Total Expense
Operating - Tangible Capital Assets Purchased
Operating - Reduction of Unfunded Employee Future Benefits
Special Purpose Funds - Total Expense
Special Purpose Funds - Tangible Capital Assets Purchased
Capital Fund - Total Expense
Capital Fund - Tangible Capital Assets Purchased from Local Capital
Budgeted Retirement of Prior Year Deficits
Total Budget Bylaw Amount
2015 Amended
Annual Budget
54,665,701
250,000
56,027,671
100,000
3,912,795
147,285
3,646,033
4,026,763
291,820
3,363,736
62,621,814
63,809,990
Approved by the Board
DRAFT
Signature of the Chairperson of the Board of Education
Date Signed
Signature of the Superintendent
Date Signed
Signature of the Secretary Treasurer
Date Signed
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Statement 4
School District No. 67 (Okanagan Skaha)
Annual Budget - Changes in Net Financial Assets (Debt)
Year Ended June 30, 2016
2016
Annual Budget
$
Surplus (Deficit) for the year
Effect of change in Tangible Capital Assets
Acquisition of Tangible Capital Assets
From Operating and Special Purpose Funds
From Deferred Capital Revenue
Total Acquisition of Tangible Capital Assets
Amortization of Tangible Capital Assets
Total Effect of change in Tangible Capital Assets
Use of Prepaid Expenses
(Increase) Decrease in Net Financial Assets (Debt)
2015 Amended
Annual Budget
$
(47,062)
(1,684,373)
(397,285)
(1,095,666)
(1,492,951)
(391,820)
(1,223,189)
(1,615,009)
3,636,033
2,143,082
3,343,736
1,728,727
150,000
150,000
146,883
146,883
2,246,020
191,237
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Schedule 2
School District No. 67 (Okanagan Skaha)
Annual Budget - Operating Revenue and Expense
Year Ended June 30, 2016
2016
Annual Budget
$
2015 Amended
Annual Budget
$
Revenues
Provincial Grants
Ministry of Education
Other
Tuition
Other Revenue
Rentals and Leases
Investment Income
Total Revenue
52,029,726
47,760
725,000
1,514,106
325,000
125,000
54,766,592
51,318,832
47,760
747,759
1,514,106
325,000
140,000
54,093,457
Expenses
Instruction
District Administration
Operations and Maintenance
Transportation and Housing
Total Expense
43,339,461
2,107,997
8,358,976
859,267
54,665,701
43,280,789
2,284,800
9,586,163
875,919
56,027,671
Net Revenue (Expense)
100,891
(1,934,214)
Budgeted Prior Year Surplus Appropriation
149,109
2,034,214
Net Transfers (to) from other funds
Tangible Capital Assets Purchased
Total Net Transfers
Budgeted Surplus (Deficit), for the year
(250,000)
(250,000)
-
(100,000)
(100,000)
-
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Schedule 2A
School District No. 67 (Okanagan Skaha)
Annual Budget - Schedule of Operating Revenue by Source
Year Ended June 30, 2016
2016
Annual Budget
$
Provincial Grants - Ministry of Education
Operating Grant, Ministry of Education
AANDC/LEA Recovery
Strike Savings Recovery
Other Ministry of Education Grants
Pay Equity
Labour Settlement Funding
FSA Grant
Carbon Tax Rebate
February Recount
May Recount
BC Ed Plan
July Recount - Summer Learning
Education Guarantee (Graduated Adults)
Administrative Savings
Total Provincial Grants - Ministry of Education
Provincial Grants - Other
52,298,779
(1,039,106)
441,194
13,770
40,000
361,548
76,588
111,850
45,114
(320,011)
52,029,726
2015 Amended
Annual Budget
$
51,728,328
(1,039,106)
(1,554,162)
441,194
1,037,937
13,769
40,000
426,851
102,815
115,306
5,600
300
51,318,832
47,760
47,760
525,000
200,000
725,000
527,550
220,209
747,759
375,000
1,039,106
375,000
1,039,106
100,000
1,514,106
100,000
1,514,106
Rentals and Leases
325,000
325,000
Investment Income
125,000
140,000
54,766,592
54,093,457
Tuition
Offshore Tuition Fees
Okanagan Hockey School
Total Tuition
Other Revenues
Other School District/Education Authorities
LEA/Direct Funding from First Nations
Miscellaneous
Miscellaneous Revenue
Total Other Revenue
Total Operating Revenue
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Schedule 2B
School District No. 67 (Okanagan Skaha)
Annual Budget - Schedule of Operating Expense by Source
Year Ended June 30, 2016
2016
Annual Budget
$
Salaries
Teachers
Principals and Vice Principals
Educational Assistants
Support Staff
Other Professionals
Substitutes
Total Salaries
Employee Benefits
Total Salaries and Benefits
Services and Supplies
Services
Student Transportation
Professional Development and Travel
Rentals and Leases
Dues and Fees
Insurance
Supplies
Utilities
Total Services and Supplies
Total Operating Expense
2015 Amended
Annual Budget
$
23,462,551
3,545,812
3,165,610
4,891,265
1,620,375
1,354,952
38,040,565
22,744,708
3,618,231
3,522,599
4,547,549
1,777,920
1,410,413
37,621,420
9,398,777
9,165,310
47,439,342
46,786,730
1,595,800
553,430
486,900
10,000
63,700
161,000
2,780,529
1,575,000
7,226,359
1,866,419
625,496
698,420
7,000
63,700
241,000
4,048,906
1,690,000
9,240,941
54,665,701
56,027,671
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Schedule 2C
School District No. 67 (Okanagan Skaha)
Annual Budget - Operating Expense by Function, Program and Object
Year Ended June 30, 2016
Principals and
Vice Principals
Salaries
$
Teachers
Salaries
$
1 Instruction
1.02 Regular Instruction
1.03 Career Programs
1.07 Library Services
1.08 Counselling
1.10 Special Education
1.30 English Language Learning
1.31 Aboriginal Education
1.41 School Administration
1.60 Summer School
1.61 Continuing Education
1.62 Off Shore Students
1.64 Other
Total Function 1
4 District Administration
4.11 Educational Administration
4.40 School District Governance
4.41 Business Administration
Total Function 4
5 Operations and Maintenance
5.41 Operations and Maintenance Administration
5.50 Maintenance Operations
5.52 Maintenance of Grounds
5.56 Utilities
Total Function 5
18,427,086
165,083
760,869
820,941
2,651,401
133,551
219,626
193,700
90,294
23,462,551
1,011,475
Educational
Assistants
Salaries
$
Support
Staff
Salaries
$
101,158
77,287
39,520
135,850
2,692,725
96,977
1,955,153
294,440
49,001
17,784
3,305,760
-
240,052
-
Substitutes
Salaries
$
967,600
153,444
2,500
354,509
40,211
1,239,094
43,411
-
253,691
297,102
5,000
12,000
1,330,452
21,112,590
242,370
956,333
820,941
6,109,971
133,551
620,543
2,418,687
35,000
258,726
160,289
32,869,001
12,500
12,500
654,625
78,600
708,208
1,441,433
275,486
9,500
23,366
35,000
11,025
3,165,610
Total
Salaries
$
605,271
440,168
240,052
-
Other
Professionals
Salaries
$
365,534
371,162
78,600
442,017
891,779
19,987
2,920,739
271,056
347,686
10,000
367,673
2,920,739
281,056
3,569,468
-
3,211,782
347,686
15,376
2,000
2,000
15,376
145,287
160,663
10,000
7 Transportation and Housing
7.41 Transportation and Housing Administration
7.70 Student Transportation
Total Function 7
-
-
-
143,287
143,287
9 Debt Services
Total Function 9
-
-
-
-
-
-
-
Total Functions 1 - 9
23,462,551
3,545,812
3,165,610
4,891,265
1,620,375
1,354,952
38,040,565
15,376
DRAFT - Not Finalized
May 05, 2015 11:17
Page 8
Page 14
Schedule 2C
School District No. 67 (Okanagan Skaha)
Annual Budget - Operating Expense by Function, Program and Object
Year Ended June 30, 2016
Total
Salaries
$
Employee
Benefits
$
Total Salaries
and Benefits
$
1 Instruction
1.02 Regular Instruction
1.03 Career Programs
1.07 Library Services
1.08 Counselling
1.10 Special Education
1.30 English Language Learning
1.31 Aboriginal Education
1.41 School Administration
1.60 Summer School
1.61 Continuing Education
1.62 Off Shore Students
1.64 Other
Total Function 1
21,112,590
242,370
956,333
820,941
6,109,971
133,551
620,543
2,418,687
35,000
258,726
160,289
32,869,001
5,290,564
63,016
246,738
213,445
1,528,411
34,723
153,028
551,883
7,350
4 District Administration
4.11 Educational Administration
4.40 School District Governance
4.41 Business Administration
Total Function 4
Services and
Supplies
$
2016
Annual Budget
$
1,415,650
150,000
500
10,000
322,700
1,000
62,929
49,000
650
82,441
38,932
8,210,531
26,403,154
305,386
1,203,071
1,034,386
7,638,382
168,274
773,571
2,970,570
42,350
341,167
199,221
41,079,532
654,625
78,600
708,208
1,441,433
135,028
1,203
150,833
287,064
5 Operations and Maintenance
5.41 Operations and Maintenance Administration
5.50 Maintenance Operations
5.52 Maintenance of Grounds
5.56 Utilities
Total Function 5
367,673
2,920,739
281,056
3,569,468
75,541
720,992
71,475
7 Transportation and Housing
7.41 Transportation and Housing Administration
7.70 Student Transportation
Total Function 7
2015 Amended
Annual Budget
$
27,256,673
404,514
1,215,158
1,033,916
8,173,791
165,238
989,981
3,323,044
218,500
29,000
2,259,929
27,818,804
455,386
1,203,571
1,044,386
7,961,082
169,274
836,500
3,019,570
43,000
559,667
228,221
43,339,461
789,653
79,803
859,041
1,728,497
55,000
74,500
250,000
379,500
844,653
154,303
1,109,041
2,107,997
837,829
183,450
1,263,521
2,284,800
868,008
443,214
3,641,731
352,531
4,437,476
141,000
2,120,500
85,000
1,575,000
3,921,500
584,214
5,762,231
437,531
1,575,000
8,358,976
853,788
6,542,640
499,735
1,690,000
9,586,163
15,376
145,287
160,663
3,229
29,945
33,174
18,605
175,232
193,837
1,000
664,430
665,430
19,605
839,662
859,267
20,635
855,284
875,919
9 Debt Services
Total Function 9
-
-
-
-
-
-
Total Functions 1 - 9
38,040,565
9,398,777
47,439,342
7,226,359
54,665,701
56,027,671
5,000
527,550
185,924
43,280,789
DRAFT - Not Finalized
May 05, 2015 11:17
Page 9
Page 15
Schedule 3
School District No. 67 (Okanagan Skaha)
Annual Budget - Special Purpose Revenue and Expense
Year Ended June 30, 2016
2016
Annual Budget
$
2015 Amended
Annual Budget
$
Revenues
Provincial Grants
Ministry of Education
Other
Other Revenue
Investment Income
Total Revenue
2,083,780
40,000
1,911,000
25,300
4,060,080
2,079,333
45,500
2,165,500
28,250
4,318,583
Expenses
Instruction
Operations and Maintenance
Total Expense
3,767,060
145,735
3,912,795
4,026,763
147,285
291,820
(147,285)
(147,285)
(291,820)
(291,820)
Net Revenue (Expense)
Net Transfers (to) from other funds
Tangible Capital Assets Purchased
Total Net Transfers
Budgeted Surplus (Deficit), for the year
-
4,026,763
-
DRAFT - Not Finalized
May 05, 2015 11:17
Page 10
Page 16
Schedule 3A
School District No. 67 (Okanagan Skaha)
Annual Budget - Changes in Special Purpose Funds
Year Ended June 30, 2016
Annual
Facility
Grant
$
Deferred Revenue, beginning of year
Add: Restricted Grants
Provincial Grants - Ministry of Education
Provincial Grants - Other
Other
Investment Income
Less: Allocated to Revenue
Deferred Revenue, end of year
Revenues
Provincial Grants - Ministry of Education
Provincial Grants - Other
Other Revenue
Investment Income
-
Learning
Improvement
Fund
$
-
291,320
1,103,485
1,700
293,020
2,500
1,105,985
750
750
1,000
600
14,493
1,875,500
15,000
1,890,500
1,600
129,600
750
27,700
250
145,692
850
382,383
293,020
-
1,105,985
-
6,500
27,250
6,350
47,143
1,925,000
1,465,500
124,200
31,400
17,900
33,800
145,692
-
382,383
-
291,320
1,103,485
5,750
5,750
122,600
17,150
145,442
381,533
1,700
293,020
2,500
1,105,985
750
6,500
600
6,350
1,600
124,200
750
17,900
250
145,692
850
382,383
65,000
7,500
30,000
2,750
Expenses
Salaries
Teachers
Educational Assistants
Support Staff
Other Professionals
Substitutes
Net Revenue (Expense) before Interfund Transfers
Interfund Transfers
Tangible Capital Assets Purchased
Net Revenue (Expense)
Special
Education
Equipment
$
39,000
School
Generated
Funds
$
1,500,000
12,893
1,910,000
15,000
1,925,000
Strong
Start
$
26,000
Ready,
Set,
Learn
$
24,000
128,000
26,950
145,442
381,533
703,125
176,558
OLEP
$
CommunityLINK
$
-
72,000
Employee Benefits
Services and Supplies
Aboriginal
Education
Technology
$
33,000
879,683
-
-
-
1,200
73,200
1,200
1,200
65,000
40,250
6,350
6,350
1,925,000
1,925,000
18,500
32,500
124,200
200
16,500
17,900
16,250
64,442
145,692
10,100
332,033
382,383
226,302
145,735
145,735
1,105,985
6,500
6,500
147,285
-
-
-
-
-
-
-
-
(147,285)
(147,285)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
DRAFT - Not Finalized
May 05, 2015 11:18
Page 11
Page 17
Schedule 3A
School District No. 67 (Okanagan Skaha)
Annual Budget - Changes in Special Purpose Funds
Year Ended June 30, 2016
Deferred Revenue, beginning of year
Add: Restricted Grants
Provincial Grants - Ministry of Education
Provincial Grants - Other
Other
Investment Income
Promoting
Healthy
Schools
$
10,000
Share Service
Attendance
Art Starts Wellness Support
$
$
1,000
36,500
TOTAL
$
1,669,500
550
30,550
-
750
750
2,089,623
30,000
1,876,500
25,300
4,021,423
Less: Allocated to Revenue
Deferred Revenue, end of year
40,550
-
1,000
-
11,500
25,750
4,060,080
1,630,843
Revenues
Provincial Grants - Ministry of Education
Provincial Grants - Other
Other Revenue
Investment Income
10,750
40,000
2,083,780
40,000
1,911,000
25,300
4,060,080
Expenses
Salaries
Teachers
Educational Assistants
Support Staff
Other Professionals
Substitutes
Employee Benefits
Services and Supplies
Net Revenue (Expense) before Interfund Transfers
30,000
1,000
550
40,550
1,000
750
11,500
30,600
30,600
-
5,000
806,225
206,558
74,750
5,000
2,400
1,094,933
7,650
2,300
40,550
1,000
1,000
6,500
11,500
279,002
2,538,860
3,912,795
-
-
-
147,285
-
-
-
(147,285)
(147,285)
-
-
-
5,000
Interfund Transfers
Tangible Capital Assets Purchased
Net Revenue (Expense)
-
DRAFT - Not Finalized
May 05, 2015 11:18
Page 12
Page 18
Schedule 4
School District No. 67 (Okanagan Skaha)
Annual Budget - Capital Revenue and Expense
Year Ended June 30, 2016
2016 Annual Budget
Invested in Tangible
Local
Capital Assets
Capital
$
$
Revenues
Provincial Grants
Other Revenue
Investment Income
Amortization of Deferred Capital Revenue
Total Revenue
Expenses
Operations and Maintenance
Amortization of Tangible Capital Assets
Operations and Maintenance
Total Expense
Net Revenue (Expense)
Net Transfers (to) from other funds
Tangible Capital Assets Purchased
Total Net Transfers
Other Adjustments to Fund Balances
Total Other Adjustments to Fund Balances
Budgeted Surplus (Deficit), for the year
200,000
35,000
3,115,795
3,115,795
3,636,033
3,636,033
(520,238)
Fund
Balance
$
2015 Amended
Annual Budget
$
235,000
200,000
35,000
3,115,795
3,350,795
180,000
20,000
3,121,757
3,321,757
10,000
10,000
20,000
10,000
3,636,033
3,646,033
3,343,736
3,363,736
225,000
(295,238)
(41,979)
391,820
391,820
397,285
397,285
-
397,285
397,285
-
-
-
225,000
102,047
(122,953)
349,841
DRAFT - Not Finalized
May 05, 2015 11:18
Page 13
Page 19
Page 20
Page 21
Page 22
Page 23
Page 24
Page 25
Page 26
Adey, Daphne
From:
Sent:
To:
Subject:
OfficeofthePremier, Office PREM:EX <Premier@gov.bc.ca>
Thursday, May 14, 2015 8:27 AM
Adey, Daphne
RE: Attached letter to Premier
Thank you very much. We will flag it for the Minister and his staff as well. Please
be assured your comments will be read and included in those related
discussions. The Committee stage of the debate on each section of the Bill has
been going on for the past couple of days and continues. The transcript can be
viewed at the following link: http://www.leg.bc.ca/hansard/8-8.htm starting at May
12th in the Chamber.
Again, thank you for bringing the concerns forward.
From: Adey, Daphne [mailto:DAdey@summer.com]
Sent: Wednesday, May 13, 2015 3:18 PM
To: De Wit, Antoinette PREM:EX
Subject: Attached letter to Premier
Antoinette, Could you please forward the attached letter to the Premier. Daphne Daphne Adey Executive Assistant to the Secretary‐Treasurer 250‐770‐7707 250‐770‐7722 (fax) dadey@summer.com School District No. 67 (Okanagan Skaha) 425 Jermyn Avenue Penticton, BC V2A 1Z4 www.sd67.bc.ca 1
Page
Page27
1
​ OARD OF EDUCATION
B
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
BOARD CORRESPONDENCE - OPEN MEETING
Monday, June 8, 2015, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
Pages
1.
Correspondence Requiring Action
1.1
2015-06-01 City of Penticton
1
A letter from Mayor Jakubeit requesting a letter of support for the city's
proposal to put forth a bid to host either the 2018 or 2019 55+ Games
2.
Correspondence to the Board of Education
2.1
2015-05-14 Response from the Premier's Office
4
A letter of response from the Premier's office related to the Board's letter
regarding Bill 11
2.2
2015-05-20 Summerland Heritage Advisory Commission
5
A letter from the Summerland Heritage Advisory Commission to the Board
to seek resolution regarding a proposed track and field complex in
Summerland
3.
Correspondence Copied to the Board of Education
3.1
2015-05-07 SD91 (Nechako Lakes) to Minister of Education
9
A letter to the Minister of Education expressing concern regarding the
government's inadequate provision of financial resources to districts for
the 2015-16 school year and the Ministry's policy change regarding
funding for graduated adult students taking academic upgrading courses
3.2
2015-05-07 SD19 (Revelstoke) to Ministers of Education and Finance
A letter to the Ministers of Education and Finance requesting that the
Management/Exempt Staff Compensation Freeze be lifted and any and all
compensation increases be fully funded to ensure the protection of
services and programs to student.
10
Page
Page28
2
3.3
2015-05-07 SD59 (Peace River South) to Ministers of Finance and
Education
11
A letter to the Ministers of Finance and Education expressing concern
with the continuation of the compensation freeze imposed by the
government on management and excluded staff and requesting that the
freeze be lifted and that an appropriate salary increase be fully funded by
the government
3.4
2015-05-07 SD19 (Revelstoke) to Minister of Education
12
A letter to the Minister of Education supporting the motions made with
respect to Bill 11 at the BCSTA annual general meeting
3.5
2015-05-08 SD46 (Sunshine Coast) to Minister of Education
13
A letter to the Minister of Education raising concerns regarding
comprehensive support for student mental health and urging the Ministry
to increase funding for dedicated programs to help students who are
struggling
3.6
2015-05-08 SD41 (Burnaby) to Premier and Minister of Education
15
A letter to the Premier and Minister of Education expressing strong
opposition to Bill 11 - The Education Statutes Amendment Act and any
legislation that would reduce the autonomy of local, democratically
elected school boards to make decisions that are in the best interests of
their communities and students
3.7
2015-05-11 SD27 (Quesnel) to Minister of Education
17
A letter to the Minister of Education listing unfunded needs of their district
3.8
2015-05-11 SD53 (Okanagan Similkameen) to Minister of Education
19
A letter to the Minister of Education regarding Bill 11 and listing existing
shared services in the district
3.9
2015-05-12 SD10 (Arrow Lakes) to Minister of Education
21
A letter to the Minister of Education expressing concerns with regard to
the potential impact of Bill 11
3.10
2015-05-13 SD81 (Fort Nelson) to Minister of Education
A letter to the Minister of Education regarding the K-12 Innovation Forum
taking place in Fort St. John on Friday, May 15, advising that due to the
high cost of travel, their board will not be represented, and further
suggesting that some form of toolkit such as Periscope, Adobe Connect
or other technology be used instead so their district can participate and
hear the speakers
23
Page
Page29
3
3.11
2015-05-13 SD6 (Rocky Mountain) to Minister of Education
25
A letter to the Minister of Education requesting that the passage of Bill 11
be delayed and that meaningful consultation with boards of education
commence immediately
3.12
2015-05-14 SD74 (Gold Trail) to Minister of Finance
26
A letter to the Minister of Finance requesting that the compensation freeze
be lifted enabling boards to provide a wage balance to the people relied
on to lead public education
3.13
2015-05-14 SD74 (Gold Trail) to Minister of Education
28
A letter to the Minister of Education expressing concern over Bill 11 and
the lack of consultation with boards as outlined in the Co-Governance
Relationship Memorandum of Understanding
3.14
2015-05-14 SD50 (Haida Gwaii) to Minister of Education
29
A letter to the Minister of Education expressing concern with regards to
several sections of Bill 11-2015 and asking that the Bill not be adopted
3.15
2015-05-19 SD58 (Nicola-Similkameen) to Minister of Education
30
A letter to the Minister of Education asking that a task force be developed
to oversee the development of regulations and policy that will flow out of
Bill 11; consider the positive suggestions on matters related to education
finance following debate at the BCSTA AGM; pursue the removal of the
exempt staff salary freeze and obtain the required funding to ensure the
key leaders in our public education system are treated fairly and with the
respect they deserve; and establish an interim board made up of trustees
from member boards to take the helm of BCPSEA together with appointed
board members
3.16
2015-05-19 SD62 (Sooke) to Premier, Ministers of Education and Finance
33
A letter to the Premier and Ministers of Education and Finance advising
their board has agreed to develop and submit to the Ministry a "Needs
Budget" as a reflection of the estimated resources required to restore
funding to a sufficient level and to address an exempt salary change once
the current salary freeze is lifted
3.17
2015-05-20 SD71 (Comox Valley) to Minister of Education
A letter to the Minister of Education regarding Bill 11, which overrides the
authority of democratically elected Boards of Education through
provisions that broaden the Minister's authority to issue administrative
directives, to appoint a special advisor, and to mandate shared services
participation
35
Page
Page30
4
3.18
2015-05-21 SD49 (Central Coast) to Minister of Education
36
A letter to the Minister of Education regarding Bill 11 and asking the
Minister to act in good faith and honour the intent of the Co-Governance
of Understanding
3.19
2015-05-21 SD82 (Coast Mountains) to Minister of Education
37
A letter to the Minister of Education regarding Bill 11 and expressing
dismay when Bill 11 was announced without any consultation with BCSTA
or local boards of education
3.20
2015-05-28 E-mail from Dr Glenn Sinclair
39
An e-mail from Dr. Glenn Sinclair regarding board strategies
3.21
2015-06-04 Copy of E-mail Sent by Ms Elvena Slump
45
A copy of an e-mail sent by Ms. Elvena Slump to Trustee Sheppard
regarding how she voted for the superintendent's raise
3.22
2015-05-20 SD52 (Prince Rupert) to Minister of Education
46
A letter to the Minister of Education regarding lack of consultation on Bill
11, issue of administrative directives that would overrule the autonomy
and authority of locally elected boards of education, and elimination of
school planning councils
4.
Correspondence FROM the Board of Education
4.1
2015-05-12 Letter to Premier
47
A letter to the Premier and copied to Minister of Education, Deputy
Minister of Education, MLA Dan Ashton, MLA Linda Larson, OSTU,
CUPE, OSPVPA, DPAC, and all school districts regarding Bill 11
4.2
2015-05-12 Letter to Okanagan College
49
A letter to Donna Lomas, Regional Dean, South Okanagan Similkameen
Region, Okanagan College, confirming appointment of Trustee Barb
Sheppard to the Okanagan College Regional Advisory Committee
4.3
2015-05-13 Letter to Ministers of Education and Finance and PSEC
A letter the Ministers of Education and Finance as well as PSEC asking
when the compensation freeze for exempt staff will be lifted, will it be fully
funded, and will boards be allowed to compensate their exempt
employees fairly
50
Page
Page31
5
4.4
2015-05-13 Letter to Summerland Mayor and Council
A letter of response to Summerland Mayor and Council related to the
placement of a grade 6 French immersion class in Summerland
52
Page 32
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#280
Recycling and Waste Reduction
RATIONALE
The Board of Education believes that the conservation of resources is important.
POLICY
The Board encourages all its staff to minimize use of resource materials, to use recyclable
materials, and to dispose of left-over materials in an environmentally sound manner.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
September 10, 2007
Page 33
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#280
Recycling and Waste Reduction
1.
The purchase and use of materials, goods and utilities should periodically be reviewed to
determine possible reductions in quantities needed.
2.
Where purchase costs are comparable and the items are acceptable, recycled supplies
should be purchased for use in the school district.
3.
Some of the waste materials resulting from the operation of the school district are
appropriate for recycling. The board encourages all staff, students and outside
enterprises to seek and implement practical methods of recycling materials.
4.
Hazardous materials will occasionally require disposal.
procedures will be used when this occurs.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
Environmentally acceptable
September 10, 2007
Page 34
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
POLICY
POLICY
#750
School Closure
RATIONALE
The School Act and the ministerial orders that support the Act place the responsibility for school
closure on the local Board of Education. In particular, the Board must develop and implement a
policy that includes a public consultation process with respect to permanent school closures and
make the policy available to the public.
POLICY
The Board of Education of School District No. 67 (Okanagan Skaha) recognizes its responsibility
under the School Act for the effective and efficient operation of schools in the school district.
The school closure policy applies when the Board is considering the permanent closure of a
school. Closing a school permanently means the closing, for a period exceeding 12 months, of a
school building used for the purposes of providing an educational program to students.
Though there may be many reasons for closing a school, the Board of Education commits to a
complete public consultation process with all members of the affected communities prior to any
final decision being made.
ADOPTED:
September 8, 2003
Reviewed/Revised:
Statutory Reference:
September 10, 2007
School Act
Page 35
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
REGULATIONS AND PROCEDURES
POLICY
#750
School Closure
There are three distinct stages involved in the decision-making process: 1) decision to consider
school for closure; 2) consultation process; and 3) final decision on closure.
1.
Decision to Consider School(s) for Closure:
a. The process of decision-making will be preceded by a feasibility report developed by
the Superintendent (or designate) that outlines:
i.
ii.
iii.
iv.
Specific school(s) being considered for closure;
Detailed reasons for the proposed school closure(s);
How the proposed closure would affect district’s catchment boundaries;
The estimated number of students who would be affected in the catchment area
and surrounding schools;
v. An evaluation of the physical condition of the school;
vi. The educational program/course implications for affected students;
vii. Alternate potential uses of the facility;
viii. Potential parental and community support;
ix. Enrolment projections;
x. Effect on transportation services;
xi. Financial impact of the closure;
xii. Impact on district capital plans; and
xiii. Other factors relevant to whether the particular school(s) should be considered
for closure may include but are not limited to:
 The estimated number of students who would be affected in the
catchment area and surrounding schools;
 An evaluation of the physical condition of the school;
 The educational program/course implications for affected students.
b. The Board will consider the information provided and decide whether to consider to
close the school(s). The decision for consideration will be made at a public meeting
of the Board.
2.
Consultation Process:
a. Public consultation will be undertaken by the Board prior to making a final decision on
any proposed closure of a school.
b. The process of consultation for school closure shall require at least 60 days
commencing from the time when the Board provides public notice as to which
specific school(s) is/are being considered for closure.
c.
The process of consultation will provide an opportunity for those who will be affected
by a proposed closure to participate in the process. Such participation could include
parents, students, community members, trustees, district staff, school staff members,
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Page 36
employee groups, partner groups, First Nations, local government, community
organizations or business organizations.
Policy #750 Regulations and Procedures – Page 2
d. The Board will take the following steps to ensure that an open and meaningful public
consultation has taken place:
i.
Make available to the public, the facts and information received by the Board with
respect to the initial decision to ‘consider a school for closure’ as outlined in
Section 1a-b.
ii.
Provide an adequate opportunity for affected persons to submit a written
response to any proposed school closure and information and directions on how
to submit a written response to the Board. The information and directions will
advise potential correspondents that their written response may be referred to at
subsequent public forums respecting the closure, unless the correspondent
specifically states in their written response that the correspondent wishes his or
her name and address to remain confidential.
iii. Hold at least one public meeting to discuss the proposed closure, summarize
written submissions, and listen to community concerns and proposed options.
iv. Advertise the time and place of the public meeting(s) (with at least 7 days notice)
to ensure adequate notification to affected persons in the community. Generally,
this will mean a letter to parents of students currently attending the school, a
clearly visible notice in a local newspaper and a notice on the school district’s
website. Specifically notify, in writing, any potentially affected local governments
and First Nations of the time and place of the public meeting.
v.
Include in the public meeting discussions the implications of the closure,
implementation plans including timing of the closure, options that the Board
considered as alternatives to closure, possible future community growth in the
area of the school, and contents of written submissions presented to the Board
by members of the community.
vi. Maintain complete records of all consultation meetings including agenda,
minutes, dates of consultation working group and public community consultation
meetings, copies of information provided at these meetings, names of
trustees/district staff who attended these meetings, a record of individuals
attending public community consultation meetings, record of questions asked,
concerns raised, options proposed and a record of transition plans/activities
identified for parent/staff/students at both the school considered for closure and
the school to which the students would be moved.
Formatted: Indent: Left: 1", Tab stops: Not
at 1"
3.
Final Decision on Closure:
a. Following the public meeting(s), the Board will give fair consideration to all public
input prior to making its final decision with respect to any proposed school closure(s).
Fair consideration includes the concept that the Board’s proposal to close a school
could be changed or reversed.
Page 37
b. The final decision of the Board on a school closure shall be by Board Bylaw. The
first reading of the Bylaw at a public board meeting will be at least fourteen (14) days
prior to the final reading of the Bylaw.
Policy #750 Regulations and Procedures – Page 3
c.
If the Board decides to permanently close a school under Section 73 of the School
Act, the Board will, without delay, provide the Minister with written notification of the
decision containing the following information:
i.
ii.
iii.
iv.
ADOPTED:
Formatted: Font: Italic
The school's name;
The school's facility number;
The school's address; and
The date on which the school will close.
September 8, 2003
Reviewed/Revised:
Statutory Reference:
September 10, 2007
School Act
May 19, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2014-15\P-R 750 School Closure for June 8, 2015
Mtg.docx
June 3, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2014-15\P-R 750 School Closure for June 8, 2015
Mtg.docx
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Page 38
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
POLICY
POLICY
#760
Disposal of Property Land or Improvements
RATIONALE
The school district owns a number of properties. The sale of property or the granting of rights-ofway or easements may limit future opportunities for the Board of Education.
POLICY
In accordance with Section 96(3) of the School Act, the Board will consider the following
procedures prior to approval of a property disposal bylaw.
ADOPTED:
October 3, 2005
Reviewed/Revised:
Statutory Reference:
September 10, 2007
School Act, Section 96(3)
Disposal of Land or
Improvement Order
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Page 39
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#760
Disposal of Property Land or Improvements
1. 1.
Only in exceptional circumstances should a board consider permanently
disposing of school property. Without the approval of the Minister of Education, a board
may only sell land or buildings to another board (including the Conseil scolaire
francophone) or independent school for educational purposes. A board may lease
property for under 10 years according to its own policies and procedures to an entity for
an alternative community use.
The Minister may approve a sale or lease of 10 years or more to an entity for use other
than alternative community use. When such exceptional circumstances occur, a board
must confirm that the board will not require the land or improvements for future
educational or community purposes.
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2. School property disposed of to an entity for use other than an educational or alternative
community use must be sold through public tender or other competitive bidding process
to ensure fair public access and market value is obtained.
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3. Disposal of land includes the sale or the granting of a registered easement or right-of-way
on the land. Prior to the disposal of land or improvement under Section 96(3) of the
School Act, a bylaw describing the disposal will be prepared. The disposal must provide
for:
Formatted: Indent: Left: 0", First line: 0"
a)
b)
c)
Cconsideration of the future educational needs of the school district,
Ddisposition of land or improvements through a public process, and
Ddisposition of land or improvements at fair market value.
“Fair market value” for the purpose of this policy means the amount, price, consideration
or rent that would be obtained by a board of education in an arm’s length transaction on
the open market between willing parties acting in good faith.
School property disposed of to another board (including the Conseil scolaire
francophone) or independent school for educational purposes; or local government or
community organization for alternative community use, may be sold at less than fair
market value.
2.
Formatted: Font: Arial
For grants of leases, rights-of-way, easements, and other interests in property, the Board
of Education will consider the impact of market value of the subject site.
ADOPTED:
October 3, 2005
Reviewed/Revised:
Statutory Reference:
September 10, 2007
School Act, Section 96(3)
Disposal of Land or
Improvement Order
May 21, 2015
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Page 40
School District No. 67 (Okanagan Skaha)
Schedule of Operating Expense by Source
As At May 30, 2015
YTD March
2015
2014/15
Amended
Annual Budget
% Spent
Forecast
Salaries
Teachers
Principals and Vice Principals
Educational Assistants
Support Staff
Other Professionals
Substitutes
Total Salaries
20,303,608
3,245,988
2,837,392
4,258,213
1,603,890
1,287,878
33,536,969
22,700,974
3,633,007
3,522,599
4,547,549
1,777,920
1,439,371
37,621,420
89.44%
89.35%
80.55%
93.64%
90.21%
89.48%
89.14%
22,559,565
3,541,078
3,152,658
4,731,348
1,751,128
1,430,976
37,166,751
Employee Benefits
Total Salaries and Benefits
8,378,171
41,915,140
9,165,310
46,786,730
91.41%
89.59%
9,215,988
46,382,739
1,766,419
58.12%
625,332
64.68%
546,292
76.61%
7,000
89.99%
63,700 100.00%
241,000
64.48%
4,190,234
71.39%
1,690,000
78.73%
9,129,977 70.07%
1,140,793
449,375
464,996
6,999
70,779
172,672
3,323,902
1,478,428
7,107,944
86.40%
53,490,683
Services and Supplies
Services
Student Transportation
Professional Development and Travel
Rentals and Leases
Dues and Fees
Insurance
Supplies
Utilities
Total Services and Supplies
Total Operating Expense
1,026,714
404,438
418,497
6,300
63,701
155,405
2,991,512
1,330,585
6,397,150
48,312,290
55,916,707
Page 41
School District No. 67 (Okanagan Skaha)
OPERATING FUND
SCHEDULE OF REVENUE BY SOURCE
AS AT May 30, 2015
2014/15
2014/15 Amended
Budget
YTD
Annual Budget
Available
PROVINCIAL GRANTS - MINISTRY OF EDUCATION
Operating Grant, Ministry of Education
45,780,621
51,212,103
5,431,482
(965,192)
441,194
5,600
426,851
102,815
13,769
115,306
300
40,000
51,392,746
(96,519)
77,243
68,718
102,815
28
9,609
(697)
40,000
5,632,679
Other Ministry of Education Grants
LEA Recovery
Pay Equity
July Recount - Summer Learning
February Recount
(868,673)
363,951
5,600
358,133
May Recount
FSA Prov. Exam Funding
BC Education Plan Funding
Education Guarantee (Graduated Adults)
13,741
105,697
997
Carbon Tax Rebate
45,760,067
PROVINCIAL GRANTS - OTHER MINISTRIES
Ministry of Children & Families
43,844
47,760
3,916
711,660
747,759
36,099
868,673
406,262
965,192
375,000
70,133
1,345,068
100,000
1,440,192
96,519
(31,262)
29,867
95,124
387,460
325,000
(62,460)
128,954
140,000
11,046
2,019,713
194,353
2,019,713
2,245,557
194,353
2,439,910
50,396,766
56,533,367
YTD
Projected Year End
TUITION
Offshore Tuition Fees
OTHER REVENUE
LEA/Direct Funding from First Nations
Other School District/Education Authorities (SD93)
Miscellaneous
Other General Revenue
RENTALS AND LEASES
INVESTMENT INCOME
SURPLUSES CARRIED FORWARD FROM 2013/14
Restricted
Unrestricted
225,844
(420,197)
TOTAL OPERATING REVENUE
Income Statement
Revenue
50,396,766
56,533,367
-48,313,552
-53,492,401
Less:
Expenses
Reduce Budget for strike savings
-1,554,162
Plus:
Additional funding for 3.25% Teacher Salary increase
1,037,937
$2,083,214
$2,524,741
5,296,206
Page 42
FIELD TRIP REQUESTS
School Board Meeting – June 8, 2015
1.0
LEVEL 1 – (LOW RISK DAY TRIPS APPROVED AT SCHOOL LEVEL)
2.0
LEVEL 2 - LOW RISK (UP TO 2 NIGHTS IN BC) APPROVED BY PRINCIPAL
3.0
LEVEL 3 – MED/HIGH RISK (2+ NIGHTS IN BC) APPROVED BY SUPERINTENDENT
4.0
LEVEL 4 - TRIPS REQUIRING BOARD APPROVAL
IN PRINCIPLE / PROCEED WITH PLANNING:
4.1
February 3 – 9, 2016; KVR Middle and Summerland Middle; approximately 50
french immersion students travelling on a cultural excursion to Quebec City to see
Winter Carnival, museums and historical sites; Julie Cornett-Ching & Stephane
Delisle plus parent chaperones. Board approval in principle requested prior to
proceeding with planning.
FINAL APPROVAL:
Don MacIntyre
June 8, 2015
Ref: C:\Users\dadey\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\KX61FB9E\11150-20 fieldtrip 2015-06-08.docx
Page 43
CAPITAL PROJECT BYLAW NO. 126867 – ANNUAL FACILITY GRANT
A BYLAW by the Board of Education of School District No. 67 (Okanagan Skaha) (hereinafter called the "Board") to
adopt a Capital Project of the Board pursuant to Sections 143 (2) and 144 (1) of the School Act, R.S.B.C. 1996, c. 412
as amended from time to time (called the “Act”).
WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter called the “Minister”)
has approved Capital Project No. 126867 for the 2015-16 Annual Facility Grant.
NOW THEREFORE the Board agrees to the following:
(a)
Upon approval to proceed, commence the Project and proceed diligently and use its best efforts to complete the
Project as directed by the Minister;
(b)
Observe and comply with any rule, policy or regulation of the Minister as may be applicable to the Board or the
Project; and,
(c)
Maintain proper books of account, and other information and documents with respect to the affairs of the Project,
as may be prescribed by the Minister.
NOW THEREFORE the Board enacts as follows:
1.
The Capital Bylaw of the Board approved by the Minister and specifying a maximum expenditure of $1,095,666 for
Project No. 126867 is hereby adopted.
2.
This Bylaw may be cited as School District No. 67 (Okanagan Skaha) Capital Bylaw No. 126867 Annual Facility
Grant.
READ A FIRST TIME THE 8th DAY OF JUNE, 2015;
READ A SECOND TIME THE _____ DAY OF ______________, 2015;
READ A THIRD TIME, PASSED AND ADOPTED THE _____ DAY OF _____________, 2015.
_________________________________
Board Chair
_________________________________
Secretary-Treasurer
I HEREBY CERTIFY this to be a true and original School District No. 67 (Okanagan Skaha) Capital Project Bylaw No.
126867 adopted by the Board the _____ day of ______________, 2015.
____________________________________
Secretary-Treasurer
May 27, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\09000-09999 Legal Matters\09010 Bylaws\09010 School District Bylaws\40 Ministry Bylaws - Capital\09010-45 2015-16 Annual Facility Grant 126867.docx
Page 44
BCSTA Province-Wide Dialogue – May 27, 2015
BC’s Framework for Enhancing Student Learning
School District No. 67 (Okanagan Skaha)
Feedback
What opportunities do you see for your school district coming from this Framework?
Preamble – Guiding Principles – 1 to 7 from June of 2014 “Set in Stone”; annual reports are OFF
the TABLE.
Opportunities:



District-wide focus – consistent – cohesive
Meaningful evidence
Sharing best practices
What recommendations do you have to help inform the development of related/supporting
procedures and activities?
We need to have the opportunity to review and revise the measurable evidence……Following
feedback…..i.e. field test….If we don’t “get it right”. This should be a “living document”…..to allow
for modification. What does the “Measurable Evidence” look like? Is there a Benchmark???
What would you like to see (and not see) in the initial guidelines for districts (anticipated
for use in September 2015)?
Some annual reports are OFF the table.
We would like to see:
 Annual reporting streamlined
 Not repetitive
 Who is our audience? If it is parents, the reporting out should use appropriate terms and
language. What is success and how is it measured?
What further engagement opportunities do you recommend for the 2015-16 school year
(provincially and locally)?
A conference bringing partner groups together to share and network; bi-annually
Any other questions, comments, or suggestions?




Will any of the “extra” expectations, tasks and reports be funded by the MINISTRY????
Allow for the flexibility for districts to attend to the needs of their students ……and to have
the flexibility to develop a district plan, tailored to our students, including assessment
techniques
Maintain the “Uniqueness” of our district
Highlight and continue to return to Elements of the Framework #3 – Meaningful and
Effective communication of Evidence
June 5, 2015
Ref: http://escribe.sd67.bc.ca/Board of Education_Jun8_2015/eSCRIBE Documents/eSCRIBE Raw Attachments/58/2015-06-05 Feedback to BCSTA on BC
Framework for Enhancing Student Learning.docx
Page 45
Recognition of Student|Success
School District No. 67 (Okanagan Skaha)
extends congratulations to the following students|groups
for these outstanding examples of success
PARKWAY ELEMENTARY
Thank you to Shelene and her crew for
a great job with the breakfast Clubs!
Thank you to the Paper and Juice
recycling teams for continuing to do
a wonderful job with all of the school
recycling!
Thank you to the outstanding group
of volunteers who do the Safe arrival
program each day and to all of the One
to One readers, led by Jodi Bird. Your
contribution to the school is
invaluable! Thank you so much for
the difference that you make with the
students!!
What
W
hat is Success?
Put your heart, mind, and soul into even your
smallest acts. This is the secret of success.
Swami Sivananda
M
SUCCESS 2015
The grade 3 classes had another super
day at the pool!
The grade 1 classes went on a super
fieldtrip to the museum and public
library. They had a wonderful and
educational trip!
The school Choir practiced recently
and had a great session. Thank you
Ms. Cole!
Bricks4kidz had another great session
too!
Sing a long on Monday was super!
Thank Mrs. Silvius!!
The senior readers from the Concorde
read with the students for the last time
this year. They had a great afternoon!
Ar ork provided byy Princess Margaret
g Secondar
St dents in Grade 11 & 12
Four (4) Sur eal Landscapes in watercolour & indian ink
Success Stories for the Board of Education Meeting
June 8, 2015
Page 46
WEST BENCH
Recently a small group of staff at West Bench
gathered together to discuss how they could increase
their family involvement and also increase parent
awareness of the various health and wellness services
available within the community. The result was the
planning and facilitating of their Family Fun Night and
Health Fair. As this event was being planned, their
team began to contact and add a variety of health care
professionals including counsellors, pediatricians, and
dieticians. They were also fortunate to include a team
from the Penticton Indian Band Wellness Centre. On
the day of the event they were very pleased with the
large turnout from West Bench and the Penticton
Indian Band families. The warm weather, bouncy
castles, healthy food, and health fair made for
fabulous community event!!!
F a mil y F un N i g ht
SKAHA LAKE MIDDLE
Gr a d e 8
G
Rug byy
Heath Fair
Family Fun N ight & Heath Fair
SLMS won the District Grade 8 Rugby Championship defeating
a very worthy opponent in Summerland Middle School. The
game was tight until near the end when the Sharks pulled away
to victory.
Page 47
Ar ork provided byy Princess Margaret
g Secondar
St dents in Grade 11 & 12
Four (4) Sur eal Landscapes in watercolour & indian ink
SKAHA LAKE MIDDLE
C on ti n u e d. . .
On May 6th, SLMS joined Princess Margaret students and staff on the
annual Muscular Dystrophy Walk. The week previous, SLMS held a
carnival that raised over $500 goes to the local MD Chapter.
On May 7th, the SLMS Music Department held their Annual Jazz
Coffee House. Parents were treated to a concert by the grade 7 and
8 jazz bands as well as a guest appearance by the Thursday Night Jazz
Band. Seating was coffee house style with students serving coffee
and treats throughout the evening in the common area. This was a
fundraiser for the annual grade 8 band trip and $828 was raised.
The Grade 8 Band had their annual trip to
Edmonton from May 13-16. They had 3
school performances, a visit to the Telus
World of Science, a movie at the IMAX 3D
and time at the West Edmonton Mall to go
on the rides in the Amusement Park and
swim at the Water Park.
Page 48
SKAHA LAKE MIDDLE
C on ti n u e d. . .
Spring is in th
he
e A
Aii r
On May 19, SLMS hosted
sted the Grade 9 Band from
Balmoral Traditional School in Calgary. What
made this visit special
al was that this school has
two full time band teachers
eachers and both are Pen-Hi
grads and former students
dents of Mr. Brunelle’s.
SLMS hosted 10 students
ents from South Korea from
May 25-29. Two students
ents were placed in each
of the five grade 8 divisions
visions and were assigned
a “buddy” from the class
lass where they followed a
morning school timetable
table before heading out on
activities in the afternoon.
noon. It was evident that
friendships were established
ablished and continued
contact may take place. Mr. Guy reported to us
that the comments from the chaperones and
students were positive and they were already
chatting about next time.
10 Stu d e nts V i si t f r o m S o ut h K o r e a
Page 49
P lant F undr a i se r
The Grade 8 Band also held their annual Plant Fundraiser in order to raise funds for their trip.
Over $2500 was raised.
Robb Nash - r e c or di n g a r ti st
On May 27th, SLMS hosted Robb Nash, a successful recording artist out of Winnipeg who has had
four songs on the Canadian top 40. He turned his back on a record contract and potential commercial
success to connect with and inspire youth through the non-profit Robb Nash Project. He is singing
poignant messages of hope and talking to students about the trials and tribulations of teenage life.
“We’re not losing our weak kids to youth suicide, bullying, drug and alcohol addiction, self-harm and
depression, we’re losing our most talented," he said. "I try to channel those negative emotions into
something more positive, to have people embrace their individualism." The hour long assembly was
commented on as “one of the most impactful assemblies we have had in recent years at SLMS.”
COLUMBIA ELEMENTARY
Students at Columbia Elementary had a very special visitor this
week: Rick Hansen! Rick was at the school to spread the message
of his Difference Makers program. He inspired everyone with his
words of advice: never give up, set your goals high, and know
that YOU can make a difference. He also recognized one of their
students, Devin, who has been battling cancer throughout this
year with an award of courage. As well, the family of ‘Little Miss
Myla’ their Kindergarten student with cancer, was recognized and
celebrated for their strength, courage, and positive
determination. Rick’s message was one that touched their hearts
and made a deep impression with everyone.
Page 50
School District No. 67 (Okanagan Skaha)
RECOGNITION OF STUDENT ARTWORK
Princess Margaret Secondary School
June 8, 2015
School District No. 67 (Okanagan Skaha) extends recognition and appreciation to the following
students/groups of Princess Margaret Secondary School for the artwork they submitted to be displayed
in the boardroom for the month of June.
Duncan Woods
Grade 12
The six (6) series of images presented
are all original compositions
the students created from sketches they
produced of plasticine abstract sculptures
built on their first day of the art course.
Students were then asked to add backgrounds
to create a unique surreal environment for
the images to exist within.
We call this project ‘Postcards
from the art room’... enjoy!!!!
Art: Four (4) Surreal Landscapes.
Watercolour & Indian Ink.
Art Piece: ‘Postcards from the Art Room’.
Emily MacLean-Cockell
Grade 12
2
Art: Four (4) Surreal
re Landscapes.
dian Ink.
Watercolour & Indian
Art Piece: ‘Postcards
tcards
arr from the Art Ro
Room’
o .
Art: Four (4) Surreal Landscapes.
Watercolour & Indian Ink.
Art Piece: ‘Postcards from the Art Room’.
Sydney
McKinlay
Art: Four (4) Surreal Landscapes.
Watercolour & Indian Ink.
Art Piece: ‘Postcards from the Art Room’.
Grade 11
Tyler Wade
Grade 11
Page 51
Page 52
Art: Four (4) Surreal Landscapes.
Watercolour & Indian Ink.
Art Piece: ‘Postcards from the Art Room’.
Grade 12
Brett Needham
Art: Four (4) Surreal Landscapes.
Watercolour & Indian Ink.
Art Piece: ‘Postcards from the Art Room’.
Grade 11
Julia Hudson