School District No. 67 (Okanagan Skaha) BOARD OF EDUCATION REGULAR MEETING MINUTES

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School District No. 67 (Okanagan Skaha)
BOARD OF EDUCATION REGULAR MEETING
MINUTES
Monday, May 11, 2015, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
MEMBERS PRESENT
Linda Van Alphen, Chair
Bill Bidlake, Trustee
Shelley Clarke, Trustee
Bruce Johnson, Trustee
Ginny Manning, Trustee
Julie Planiden, Trustee
Barb Sheppard, Trustee
ALSO PRESENT
Wendy Hyer, Superintendent of Schools
Bonnie Roller Routley, Secretary-Treasurer
Dave Burgoyne, Assistant Superintendent
Pam Butters, Director of Instruction
Doug Gorcak, Director of Facilities
Don MacIntyre, Director of Instruction
Maureen Maywood, Director of Finance
Daphne Adey, Executive Assistant
_____________________________________________________________________
1.
CALL TO ORDER
Chair Van Alphen called the meeting to order and acknowledged that we were on the territory of
the Okanagan First People.
2.
ADOPTION OF AGENDA
2015-130
MOTION
Duly moved and seconded
That the agenda be adopted.
CARRIED
3.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
4.
RECEIVING OF DELEGATIONS AND GUESTS
5.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
2015-131
MOTION
Duly moved and seconded
That the minutes of the regular meeting held on April 13, 2015 be approved.
CARRIED
6.
UNFINISHED BUSINESS
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
7.
Page 2
Minutes of Regular Meeting of May 11, 2015
REPORT FROM CLOSED MEETINGS
Chair Van Alphen reviewed the following items which were discussed at the closed meeting held
on April 13, 2015:






Received information on two legal matters;
Received information and approved a contract;
Reviewed correspondence;
Reviewed a staffing report for both teaching and CUPE staff;
Approved direction for a contract negotiation;
Received information and approved an item related to succession planning.
May 11, 2015
Chair Van Alphen added that earlier tonight, the Board approved two motions related to the 201516 budget:
8.

That the 2015-16 draft budget be recommended to the Board for adoption with the
following changes:
 Addition of 0.5 FTE for the Behaviour Program for Princess Margaret Secondary
and Summerland Secondary;
 Addition of 1.0 FTE special education teacher back into the reserve; and
 Up to 50 hours of clerical time for the Summerland Secondary bursary
foundation.

That a media release related to the budget be approved.
CORRESPONDENCE
8.1.
Correspondence Requiring Action
a.
2015-04-16 Letter from District of Summerland
A letter from the District of Summerland regarding the placement of grade 6 late
French immersion students outside of Summerland
2015-132
MOTION
Duly moved and seconded
That a letter of response be sent to the District of Summerland
indicating that the district is in the middle of the French
immersion process, the decision has not been made, and the
decision is made based on numbers and availability of space.
CARRIED
The superintendent added that, due to the number of students confirming their
registration in the program, the fourth French immersion division was placed in
Summerland.
b.
2015-04-20 Letter to Minister of Education
A letter forwarded by Teresa Rezansoff, President, BCSTA to the Minister of
Education regarding Bill 11-2015: The Education Statutes Amendment Act, 2015
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 3
2015-133
8.2.
8.3.
a.
2015-04-18 from BCSTA
A letter from Teresa Rezansoff, President, BCSTA, in response to the Board's
input regarding Bill 11
b.
2015-05-04 Letter from Employee Re Bill 11
A letter from a teacher, Thora Delaquis, regarding Bill 11 and response from
Chair Van Alphen
c.
2015-04-16 from Deputy Minister of Education
A letter from the Deputy Minister of Education regarding the achievement
contracts and district literacy plans
Correspondence Copied to the Board of Education
As per correspondence listing dated May 11, 2015
Correspondence on Behalf of the Board of Education
a.
As per correspondence listing dated May 11, 2015
2015-134
9.
MOTION
Duly moved and seconded
That a letter be sent to the premier and Minister of Education
regarding concerns with Bill 11.
CARRIED
Correspondence to the Board of Education
a.
8.4.
Minutes of Regular Meeting of May 11, 2015
MOTION
Duly moved and seconded
That the Board write a letter to the Public Sector Employers’ Council as
well as Ministers of Finance and Education and copied to all boards of
education with regard to the continuing compensation freeze, the need
for it to be lifted, and the need for it to be fully funded.
CARRIED
REPORTS OF COMMITTEES
9.1.
Business Committee
Trustee Bidlake reported on the business committee meeting held on April 28, 2015 at
which the following three items were reviewed: Cheque and ePAYMENT Listing,
Financial Report, and 2014 Carbon Neutral Action Report. The following action items
were on the agenda (complete minutes are available on the district website):
a.
Policy No. 202 – Personal Use of Technological Services
2015-135
MOTION
Duly moved and seconded
That Policy No. 202 – Personal Use of Technological Services
be deleted.
CARRIED
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Policy No. 730 – Integrated Pest Management
2015-136
MOTION
Duly moved and seconded
That Policy No. 730 – Integrated Pest Management was
reviewed with no changes.
CARRIED
c.
New Draft Policy No. 540 – Employee Travel
The secretary-treasurer reviewed that staff was requested to write this policy
during the review of Policy No. 150 – Trustee Financial Matters.
MOTION
Duly moved and seconded
That Draft Policy No. 540 – Employee Travel: Insurance and
Expenses be approved in principle and forwarded to partner
groups for any suggestions for changes.
CARRIED
Education Committee
Trustee Johnson reported on the education committee meeting held on April 29 noting
there were three presentations: Musical Theatre Presentation of “Annie” by some of the
Uplands Elementary School students; Grading Smarter Not Harder; and School
Completion Initiatives. The following action item was on the agenda and a fifth
presentation was tabled to the next committee meeting (complete minutes are available
on the district website):
a.
10.
Minutes of Regular Meeting of May 11, 2015
b.
2015-137
9.2.
Page 4
Progress Reporting – Field Test
2015-138
MOTION
Duly moved and seconded
That the Board of Education approve a pilot program titled
"Quality Assessment Working Group" that will move from
traditional reporting procedures to using ongoing assessment
processes.
CARRIED
REPORT OF SUPERINTENDENT OF SCHOOLS

Middle School Marathon Challenge – The superintendent advised that all schools are
invited to participate in the Middle School Marathon Challenge being organized by Kevin
Cutjar of Challenge Penticton. Students set a goal in their fitness level and at the end of
the nine-week program cross the finish line. Cutjar and Jenny Mitchell will be collecting
prizes from businesses for those who finish the race. The purpose of the event is to
become fit, make goals, and participate in the community.

Achievement Contract and District Literacy Plan – With the introduction of Bill 11, the
Ministry of Education is trying to reduce the number of reports required of boards. Bill 11
removes the requirement that boards prepare and submit achievement contracts and
district literacy plans by July 15 of each year. Multi-year plans to enhance student
learning will be provided in a new format.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)

Page 5
Minutes of Regular Meeting of May 11, 2015
Education Transformation in BC – An invitation to attend this session being presented by
Maureen Dockendorf and Jan Unwin from the Ministry of Education has been sent to all
schools and parent advisory committees. The session will be held on May 20 and 175
seats are available. Please respond by May 15 if interested in attending.
11.
REPORT OF SECRETARY-TREASURER
12.
NEW BUSINESS
12.1.
Okanagan College
The superintendent advised that Donna Lomas, Regional Dean, South Okanagan
Similkameen Region, Okanagan College, had requested that a trustee sit on the
Okanagan College Regional Advisory Committee. In response, Chair Van Alphen
advised that Trustee Sheppard will represent the Board of Education on this committee.
12.2.
Field Trips
The director of instruction reviewed the listing of field trip requests included in the agenda
package, two of which had been approved pursuant to district policy.
12.3.
2015-139
MOTION
Duly moved and seconded
That the field trip request for June 30 to July 24, 2015 for 17 grade 10 to
12 students from Princess Margaret Secondary and Penticton Secondary
to travel to and participate in a humanitarian trip to Arusha, Tanzania, be
given final approval.
CARRIED
2015-140
MOTION
Duly moved and seconded
That the field trip request for September 29 to October 10, 2015 for 12
senior secondary students from Penticton Secondary, Princess Margaret
Secondary, and Summerland Secondary to travel to Kyoto, Ikeda, and
Tokyo, Japan, on a sister city exchange be given final approval.
CARRIED
Student Fees
The secretary-treasurer reviewed that the School Act requires that student fees be
reviewed and reported to the Board on an annual basis and indicated there was only one
request for a change, that being for Summerland Middle School sports teams. The fee
structure circulated with the agenda package was recommended to the Board for the
2015-16 school year.
2015-141
12.4.
MOTION
Duly moved and seconded
That the Board of Education approve the Schedule of Student Fees for
2015-16 as circulated with the agenda package.
CARRIED
2015-16 Annual Budget Bylaw
Prior to the reading of the 2015-16 annual budget and bylaw, the secretary-treasurer
reviewed the budget document in detail including the requirement to find a $775,000
shortfall for funding protection and administrative savings of $320,011. The total revenue
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 6
Minutes of Regular Meeting of May 11, 2015
amounts to $54,766,592 and total expenses amount to $54,665,701. It was noted that
feedback from partner groups indicated two concerns related to the 1.0 special education
reserve teacher and the 0.5 special education behaviour teacher. These two items were
added back into the budget along with up to 50 hours of clerical time for the Summerland
bursary foundation. Following a number of questions, the 2015-16 annual budget bylaw
was read for the total amount of $62,621,814. Chair Van Alphen thanked everyone who
were involved with the preparation of the budget as well as parents, teachers, CUPE
staff, and excluded staff who provided input.
12.5.
2015-142
MOTION
Duly moved and seconded
That, in accordance with Section 68(4) of the School Act, the Board of
Education of School District No. 67 (Okanagan Skaha) unanimously
agrees to give all three readings of the annual budget bylaw for the fiscal
year 2015-16 at this meeting.
DEFEATED
2015-143
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) annual budget bylaw
for the fiscal year 2015-16 in the total amount of $62,621,814 be read a
first time this 11th day of May, 2015.
CARRIED
2015-144
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) annual budget bylaw
for the fiscal year 2015-16 in the total amount of $62,621,814 be read a
second time this 11th day of May, 2015.
CARRIED
Board of Education Meeting Dates
A memo outlining proposed Board of Education and committee meeting dates for the
2015-16 school year was circulated with the agenda package. The proposed schedule
was based on a monthly meeting being held on the second Monday of each month, with
adjustments for statutory holidays, as well as the practice of holding committee meetings
two weeks prior to the board meeting, with adjustments for statutory holidays and
beginning at 3:00 p.m. Following discussion on the committee meeting time,
2015-145
MOTION
Duly moved and seconded
That the proposed schedule of Board of Education and committee
meeting dates for 2015-16 be approved.
AMENDMENT
Duly moved and seconded
That the education and business meetings begin at 4:00 p.m.
CARRIED
MOTION AS AMENDED CARRIED
The committee and meetings dates are as follows:
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Page 7
Board Meeting Dates
Beginning at 6:30 p.m.
September 14, 2015
October 5, 2015
(Thanksgiving, Oct. 14, 2015)
November 9, 2015
December 14 (Inaugural and
Regular)
January 11, 2016
February 1, 2016 (Family Day –
February 8, 2016)
March 7, 2016
April 11, 2016
May 9, 2016
June 13, 2016
13.
14.
Minutes of Regular Meeting of May 11, 2015
Business
Committee Meetings
beginning at 4:00 p.m.
September 1
Education Committee
Meetings beginning
at 4:00 p.m.
September 2
September 29
October 27
September 30
October 28
December 1
January 5
December 2
January 6
January 26
February 23
March 29
April 26
May 31
January 27
February 24
March 30
April 27
June 1
REPORTS OF REPRESENTATIVES
13.1.
BCSTA Annual General Meeting
Trustees were reminded to bring to the meeting reports of their attendance at the BCSTA
AGM held in Vancouver on April 16 to 19, 2015. Trustee Clarke reported that trustee
concerns at how rushed they were at the end of the AGM were brought to the BCSTA
Provincial Council meeting held immediately following the AGM.
13.2.
BCSTA Thompson Okanagan Branch Meeting
Chair Van Alphen provided information related to the BCSTA Thompson Okanagan
Branch meeting held on April 17, 2015 in Vancouver, noting that Trustee Manning had
been elected as vice president of the branch and Trustee Johnson had been elected as
education committee chair for the branch. Congratulations were extended to both.
13.3.
Trustee Comments
Trustees provided comments related to their various district activities over the last month.
INFORMATION ITEMS
14.1.
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and
groups for outstanding examples of success as shown on the listing circulated with the
agenda package.
14.2.
Recognition of Student Artwork
Congratulations were extended to the students from Carmi Elementary School for their
artwork currently on display at the school board office.
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
14.3.
Page 8
Minutes of Regular Meeting of May 11, 2015
Date of Next Meeting
 June 8, 2015, 6:30 p.m., Regular Board of Education Meeting, at the School
Board Office;
 June 11, 2015, 6:00 to 9:00 p.m., Long Service Recognition and Retirement
Dinner, Penticton Lakeside Resort, by invitation
15.
QUESTION PERIOD
Questions/comments from the audience were related to the superintendent’s pay raise;
clarification on the administrative savings of $320,000; clarification on the proposed changes due
to Bill 11; comments related to the Ministry providing $30 million to private schools while requiring
public schools to find administrative savings; appreciation that money was put back into the
budget for behaviour and mental health issues; comments on the continued compensation freeze
for management and excluded staff; and clarification that the shortfall in the budget will come
from savings.
16.
ADJOURNMENT
2015-146
MOTION
Duly moved and seconded.
That the meeting be adjourned.
CARRIED
________________________________
Linda Van Alphen, Chairperson
____________________________________
Bonnie Roller Routley, Secretary-Treasurer
May 19, 2015
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00300 Board of Education General\00300-05 Minutes Open\2014-15\2015-05-11 OP Post-Meeting
Minutes - Board of Education.docx
“Working Together for Student Success”
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