School District No. 67 (Okanagan Skaha)
BOARD OF EDUCATION REGULAR MEETING
MINUTES
Monday, February 2, 2015, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
MEMBERS PRESENT
Linda Van Alphen, Chair
Bill Bidlake, Trustee
Shelley Clarke, Trustee
Bruce Johnson, Trustee
Ginny Manning, Trustee
Julie Planiden, Trustee
Barb Sheppard, Trustee
ALSO PRESENT
Wendy Hyer, Superintendent of Schools
Bonnie Roller Routley, Secretary-Treasurer
Dave Burgoyne, Assistant Superintendent
Pam Butters, Director of Instruction
Daniel Francisco, Director of Information Technology
Doug Gorcak, Director of Facilities
Don MacIntyre, Director of Instruction
Maureen Maywood, Director of Finance
Daphne Adey, Executive Assistant
_____________________________________________________________________
1.
CALL TO ORDER
Chair Van Alphen called the meeting to order and acknowledged that we were on the territory of
the Okanagan First People.
2.
ADOPTION OF AGENDA
2015-87
MOTION
Duly moved and seconded
That the agenda be adopted.
CARRIED
3.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1.
Changing Results for Young Readers
Kirsten Odian, Early Learning and Literacy Helping Teacher, provided an overview of
Changing Results for Young Readers, a provincial initiative in which the district has been
involved for the past three years. Funding was through the BCED plan and 57 districts in
BC are involved. Ms. Odian worked with three new schools this past year as well as
some returning schools. The focus is on increasing the number of engaged, successful
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School District No. 67 (Okanagan Skaha)
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Minutes of the Regular Meeting of February 2, 2015
readers through extending opportunities for teachers to collaborate and work through the
inquiry process.
Following a number of trustee questions, Ms. Odian was thanked for her presentation
and assistance for teachers and students.
4.
RECEIVING OF DELEGATIONS AND GUESTS
5.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
2015-88
MOTION
Duly moved and seconded
That the minutes of the regular meeting held on January 12, 2015 be approved.
CARRIED
6.
UNFINISHED BUSINESS
7.
REPORT FROM CLOSED MEETINGS
Chair Van Alphen reviewed the following items which were discussed at the closed meeting held
on January 12, 2015:






8.
Received information related to professional development days;
Received correspondence;
Received information related to personnel replacements;
Discussed information related to student suspensions;
Received a staffing report for both teaching and CUPE staff;
Received information and discussed a resolution to be discussed at an upcoming
BCPSEA meeting.
CORRESPONDENCE
8.1.
Correspondence Requiring Action
8.2.
Correspondence to the Board of Education
8.3.
Correspondence Copied to the Board of Education
a.
2015-01-15 BCSTA to Minister of Education
Letter from BCSTA to the Minister of Education regarding shared services
b.
SD10 (Arrow Lakes) to Ministers of Education and Finance
Letter to the Ministers of Education and Finance expressing concern regarding
exempt staff not having received a compensation increase since 2009 and
requesting withdrawal of the compensation freeze
c.
SD61 (Greater Victoria) to Minister of Education
Letter to the Minister of Education requesting that the Minister reverse his
December 4, 2014 decision to stop funding graduated adult upgrading courses
through the province's K-12 public school system
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
8.4.
9.
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Minutes of the Regular Meeting of February 2, 2015
d.
SD35 (Langley) to Ministers of Education and Finance
Letter requesting withdrawal of the compensation freeze for the education sector
e.
SD62 (Sooke) to Minister of Education
A letter to the Minister of Education regarding the province's existing funding
protection model and the negative impacts it has on growing school districts
f.
SD38 (Richmond) to Minister of Education
A letter to the Minister of Education expressing disappointment and concern over
the withholding of operating grants from school districts and using those grant
funds for the Temporary Education Support for Parents program
Correspondence on Behalf of the Board of Education
a.
Letters Regarding Trustee Appointments
Letters to community agencies and groups confirming trustee committee and
representative appointments
b.
Letters Regarding Trustee Liaison Appointments
Letters to all schools confirming trustee liaison appointments
c.
Letter to City of Penticton
Letter confirming the appointment of Trustee Clarke to the City of Penticton
Heritage and Museum Committee
d.
Letter to City of Penticton
Letter to the City of Penticton confirming a meeting with council on January 26,
2015
REPORTS OF COMMITTEES
9.1.
Business Committee
Trustee Bidlake reported on the business committee meeting held on January 27, 2015
with the following action items (see minutes on the website):
a.
Budget Process and Dates
The proposed process and dates were reviewed.
2015-89
MOTION
Duly moved and seconded
That the 2015-16 budget process dates be approved.
CARRIED
b.
Policy No. 140 – Board Spokesperson(s)
This policy was reviewed as part of a five-year review of all policies.
2015-90
MOTION
Duly moved and seconded
That Policy No. 140 – Board Spokesperson(s) was reviewed with
no changes.
CARRIED
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
c.
9.2.
Minutes of the Regular Meeting of February 2, 2015
Policy No. 335 – Student Transportation
Trustee Bidlake reviewed some examples discussed at the committee meeting.
2015-91
MOTION
Duly moved and seconded
That Policy No. 335 – Student Transportation be approved in
principle and forwarded to partner groups for any suggestions for
changes.
CARRIED
2015-92
MOTION
Duly moved and seconded
That the Board of Education directs staff to conduct a
transportation review for the district.
CARRIED
Education Committee
Trustee Johnson reported on the education committee meeting held on January 28, 2015
with the following action item (see minutes of the website):
a.
Policy No. 315 – Physical Restraint and Seclusion
2015-93
10.
Page 4
MOTION
Duly moved and seconded
That Policy No. 315 – Physical Restraint and Seclusion be
approved by the Board of Education.
CARRIED
REPORT OF SUPERINTENDENT OF SCHOOLS
10.1.
Field Trips
The superintendent reviewed the listing of field trip requests included in the agenda
package, one of which had been approved pursuant to district policy.
2015-94
MOTION
Duly moved and seconded
That the field trip request for September 29 to October 10, 2015, for 12
Grade 10 to 12 students from Penticton Secondary, Princess Margaret
Secondary, and Summerland Secondary schools to travel to Kyoto,
Ikeda, and Tokyo, Japan, on a sister city exchange be approved in
principle.
CARRIED
10.2.
School District No. 67 Innovation Grants
Director of Instruction MacIntyre provided an update on the development of the criteria for
the Innovation Grants that are funded by the district. It was suggested that the inquiry
based model should be used and there may be an opportunity to use a small amount of
money from other district funds to tie in with the innovation grants. It is intended that the
draft document be brought to the Board in April, with the funds out in May and June, and
a start date in September.
10.3.
2015 BC/Alberta Tour – Maladjusted
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School District No. 67 (Okanagan Skaha)
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Minutes of the Regular Meeting of February 2, 2015
The superintendent provided information regarding a production that focuses on
humanizing mental health which is touring BC and Alberta. The group will be performing
in Penticton on March 15, 7:30 p.m. at the Shatford Centre.
10.4.
Keeping Kids in School: K to 12 Professional Development Forum
This district forum focuses on continuing to explore promising practices that keep kids in
school and hopeful about their futures. The session will take place on Thursday,
February 12, from 3:30 to 6:00 p.m., at IMC, and will look at data searching for what best
meets the needs of the district’s most at-risk students.
10.5.
Okanagan Valley Concert Band Festival
Middle and secondary school concert bands from throughout the Pacific Northwest will be
performing at the Cleland Theatre on March 3 and 4, 2015. On March 3 at 12:00 noon,
there will be an Okanagan Concert Band Festival Mass Band. Led by the Penticton
Senior Concert Band (Princess Margaret and Penticton Secondary Combined Band), all
bands will participate in a commissioned piece written by two music teachers in
Penticton, Justin Glibbery and Stan Sabourin. The Kwantlen Polytechnical University
Wind Ensemble will stage two shows, March 3, at 6:30 p.m. and 8:00 p.m. Tickets cost
$5.00 each.
10.6.
French Immersion
Director of Instruction MacIntyre reported on the Late French Immersion registration
process and numbers for 2015-16. At the registration deadline for Penticton and
Summerland (Monday, February 2, at noon), 120 students were registered, 118 from
within the district and another two from outside of the district. There were 75 students
registered for KVR Middle School and 45 for Summerland Middle School. There will be
two classes of 30 at KVR and one class at SMS and the fourth class will be determined
through a random selection process with the fourth class being held where the majority of
the last 30 students want to attend. Parents need to confirm the registrations by April 15.
10.7.
Aboriginal Education Enhancement Agreement – Signing Ceremony
School District No. 67 is happy to announce that a signing ceremony for the renewal of
the Aboriginal Education Enhancement Agreement will be held. It was intended for
March 11, 2015 from noon to 3:00 p.m., and now will be rescheduled to a date in April.
Appreciation was extended to Principal Tenning and others who worked on this
agreement.
10.8.
2015-16 School Calendar
Assistant Superintendent Burgoyne provided an overview of the 2015-16 draft school
calendar, which would begin on September 8, provide for five professional development
days inside the calendar, include a two-week spring break, and contain two closure days
for the BC Winter Games to be held on February 25 and 26, 2016. An extra ten minutes
of instruction per day compared to the 2013-14 school calendar is required for this draft
calendar, which will be posted on the district website for feedback until March 3, 2015.
2015-95
MOTION
Duly moved and seconded
That the Board of Education make publicly available the proposed 201516 draft calendar from February 3, 2015 until March 3, 2015 so parents
and partner groups have the opportunity to provide comments to the
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School District No. 67 (Okanagan Skaha)
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Minutes of the Regular Meeting of February 2, 2015
Board with respect to the proposed DRAFT prior to the March 9, 2015
public board meeting.
CARRIED
10.9.
Science Fair Season Begins!
Schools in SD67 will be presenting their projects in the District Science Fair on March 5,
3:15 to 8:30 p.m., at Summerland Secondary School. The Science Fair, sponsored
jointly by the school district and the Kiwanis Clubs of Penticton and Summerland,
features original science projects by local students from Grades 6 and up. Several of
these projects will be selected to proceed to the Central Okanagan Regional Fair to be
held at Summerland Secondary on April 11, 2015, from 8:00 a.m. to 4:30 p.m. The
Canada-Wide Science Fair will be held in Fredericton, New Brunswick, for grades 7 to
12, from May 11 to 16, 2015. The Science Fair is a fun way to add inquiry and
exploration into the science curriculum or as a "fun club" in the school. As well, efforts
are underway to organize another Elementary Science Expo (K -5) for elementary
students who would like to do a science project. This event is usually held in mid-May.
10.10. High School CPR and AED Program
The superintendent advised that the Advanced Coronary Treatment (ACT) Foundation
will be providing a Teacher Training Workshop in Penticton, which will provide the
training teachers require to teach the ACT High School CPR and AED Program to their
students. Implementation of the program is made possible by support from ACT's
community, provincial and health partners. The lead community partner is TELUS
Thompson Okanagan Community Board, the provincial partner is BC Emergency Health
Services, BC Ambulance Service and the health partners are AstraZeneca Canada,
Pfizer Canada, and Sanofi Canada.
11.
REPORT OF SECRETARY-TREASURER
11.1.
2014-15 Amended Annual Budget
The secretary-treasurer reviewed a document entitled “Variance Analysis – 2014-15
Amended Annual Budget vs. 2014-15 Annual Budget” which showed the variations of the
two budgets. The enrolment is down by 139.375 which would lower the funding from the
Ministry of Education; however, because the district is under funding protection, it makes
a difference of only $854. The changes to the budget total $1,657,875 as well as a
transfer of $249,841 to capital. The total amount of the budget is $63,809,990.
2015-96
MOTION
Duly moved and seconded
That, in accordance with Section 68 (4) of the School Act, the Board of
Education of School District No. 67 (Okanagan Skaha) unanimously
agrees to give all three readings of the Amended Annual Budget Bylaw
for the fiscal year 2014-15 at this meeting.
CARRIED
2015-97
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) Amended Annual
nd
Budget Bylaw for the fiscal year 2014-15 be read a first time this 2 day
of February 2015.
CARRIED
“Working Together for Student Success”
School District No. 67 (Okanagan Skaha)
Minutes of the Regular Meeting of February 2, 2015
2015-98
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) Amended Annual
nd
Budget Bylaw for the fiscal year 2014-15 be read a second time this 2
day of February, 2015.
CARRIED
2015-99
MOTION
Duly moved and seconded
That the School District No. 67 (Okanagan Skaha) Amended Annual
Budget Bylaw for the fiscal year 2014-15 be read a third time, passed
nd
and adopted this 2 day of February, 2014.
CARRIED
12.
NEW BUSINESS
13.
REPORTS OF REPRESENTATIVES
13.1.
Page 7
BCSTA Annual General Meeting
The deadline for receiving nominations for the BCSTA board of directors is March 17,
2015. Nominations are open for the following positions:



President
Vice President
Directors (five to be elected)
The deadlines for submitting motions to the AGM are as follows:


Extraordinary motions – February 5
Substantive motions – February 15
13.2.
BCSTA Thompson Okanagan Branch Meeting
The BCSTA Thompson Okanagan Branch meeting will be held on February 27 and 28,
2015, in Vernon.
13.3.
BCPSEA Meetings
Trustee Manning reported that she and Trustee Planiden attended the BCPSEA 21st
Annual General Meeting held on January 30, 2015 in Richmond. As a follow-up to the
resolution from School District No. 23 (Central Okanagan), SD58 and SD67 put forth an
amendment which would change the model proposed to an interim model.
13.4.
Meeting with City of Penticton
Chair Van Alphen reported that the Board had met with the City of Penticton mayor and
council on January 26, 2015 and discussed the electrical fees structure and the pressure
that electrical fees are making on young families; the use of reclaimed water for Princess
Margaret Secondary, Skaha Lake Middle, and Parkway Elementary school fields; quality
of school fields in general; and appointment of a trustee on an affordable communities
taskforce, if there is an interested trustee.
2015-100
MOTION
Duly moved and seconded
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School District No. 67 (Okanagan Skaha)
Page 8
Minutes of the Regular Meeting of February 2, 2015
That, if acceptable by Mayor Jakubeit, Trustees Sheppard and Johnson
co-share the representation of the school district on the taskforce for
affordable communities.
CARRIED
2015-101
13.5.
14.
MOTION
Duly moved and seconded
That staff be directed to arrange a meeting with the District of
Summerland to meet with the mayor and council.
CARRIED
Trustee Comments
Trustees provided comments related to district activities including Trustee Clarke’s
attendance at the monthly meeting at the Shatford Centre and progress on their kitchen
construction; Trustee Johnson’s upcoming attendance at the monthly meeting of the BC
Winter Games; and Trustee Manning’s attendance at the West Bench Elementary “Books
and Bagels”. Trustee Sheppard promoted the Healthy Living Fair on March 14 and
requested trustees wear a purple wristband to promote discussions on eating disorders.
Chair Van Alphen reported she had attended an advisory planning committee at
Summerland and promoted the Summerland Secondary School’s “Beauty and the
Beast”.
INFORMATION ITEMS
14.1.
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extended congratulations to the students and
groups for outstanding examples of success as shown on the listing circulated with the
agenda package.
14.2.
Recognition of Student Artwork
Congratulations were extended to the students from Trout Creek Elementary School for
their artwork currently on display at the school board office.
14.3.
Date of Next Meeting
• March 9, 2015, 6:30 p.m., Regular Board of Education Meeting, at the School Board
Office
15.
QUESTION PERIOD
Questions/comments from the audience included clarification on the transportation review and
budget presentation.
16.
ADJOURNMENT
2015-102
MOTION
Duly moved and seconded
That the meeting be adjourned.
CARRIED
________________________________
Linda Van Alphen, Chairperson
___________________________________
Bonnie Roller Routley, Secretary-Treasurer
2015-02-23
Ref: http://escribe.sd67.bc.ca/Board of Education_Feb2_2015/eSCRIBE Documents/Post-Meeting Minutes - Board of Education_Feb2_2015 - English.docx
“Working Together for Student Success”