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​ OARD OF EDUCATION
B
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULAR BOARD OF EDUCATION MEETING
AGENDA
Monday, October 6, 2014, 6:30 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
Pages
1.
CALL TO ORDER
We hereby acknowledge that we are on the traditional territory of the Okanagan
people.
2.
ADOPTION OF AGENDA
RECOMMENDED MOTION:
That the agenda be adopted.
3.
PRESENTATIONS BY SCHOOLS AND/OR STUDENTS
3.1
Tanzania Quilting Project
Sandra Richardson and Andrea DeVito, vice principals in the district, will
provide an overview of the Tanzania Quilting Project.
4.
RECEIVING OF DELEGATIONS AND GUESTS
5.
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
RECOMMENDED MOTION:
That the minutes of the regular meting held on September 8, 2014 be approved.
6.
UNFINISHED BUSINESS
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7.
REPORT FROM CLOSED MEETINGS
The following items were discussed at the closed meetings held on September
8 and 19, 2014:
September 8, 2014:
•
Reviewed correspondence sent on behalf of the Board;
•
Received a report from the buildings, grounds, safety, and transportation
committee;
•
Agreed to negotiate a lease agreement for land required for a skateboard
park in Summerland;
•
Received a report from the finance and management committee;
•
Received information related to teacher, excluded, and CUPE staffing;
•
Received information related to teacher bargaining;
•
Received information and reinstated on a temporary basis a crossing guard
position;
•
Received information related to meetings of the British Columbia Public
School Employers' Association;
•
Approved writing a letter to BCTF, BCPSEA, Minister of Education, Minister
of Finance and Premier related to the teachers' labour dispute;
•
Approved a request to meet with regional MLAs regarding the current
teachers' strike and the impact of the strike on this district.
September 19, 2014:
•
Received details of the teachers' negotiated agreement and voted for
ratification of the proposed Provincial Collective Agreement.
8.
CORRESPONDENCE
8.1
Letter from Coalition of Child Care Advocates of BC
A letter from Coatilition of Child Care Advocates of BC requesting that the
Board endorse the $10/day Child Care Plan. (Attachment)
8.2
Summary of Letters to the Board
•
•
•
•
•
A letter from the Ministry of Education advising that government has
amended the capital cost sharing policy for school districts under the
Cash Management Strategy;
A letter from the Ministry of Education announcing that the Office of
the Auditor General is conducting a performance audit of the
Ministry's programs, policies, and initiatives to improve outcomes for
aboriginal students;
A letter forwarded by the President, BCSTA, introducing BCSTA's
2014-15 Strategic Plan;
A letter from BCSTA President to all trustees expressing deep
gratitude and happiness on the ratification of the agreement with the
BC Teachers' Federation;
A letter forwarded by S. Gardhouse asking trustees to support
binding arbitration.
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8.3
Summary of Copies of Letters to the Board
Copies of the letters to the Board listed below are available in the trustee
reading file:
· School District No. 62 (Sooke) to the Premier, Minister of Education,
President of BCSTA, and Public Administrator of BCPSEA requesting a
negotiated settlement be in place by September 2, 2014;
· School District No. 68 (Nanaimo Ladysmith) to Premier Clark
regarding the state of teacher bargaining and Article E.80;
· School District No. 91 (Nechako Lakes) to the Minister of Education
and President of BCTF regarding lack of progress achieved to date by
the BCTF and BCPSEA in arriving at a negotiated settlement;
· School District No. 42 (Maple Ridge & Pitt Meadows) to local
newspapers and their community expressing disappointment that the
BCTF and BCPSEA have been unable to reach an agreement in the
current labour dispute;
· School District No. 73 (Kamloops/Thompson) to the President of
BCTF and BCPSEA expressing deep concern for the harm this dispute is
having on students;
· School District No. 61 (Greater Victoria) to the Minister of Education,
BCPSEA, and BCTF calling for mediation to the teachers’ dispute;
· School District No. 72 (Campbell River) to the Premier, Minister of
Education, BCPSEA, and BCTF expressing concerns around the lack of
progress with the labour dispute;
· School District No. 22 (Vernon) to the Minister of Education regarding
the negative impact the teachers’ strike is having on students and their
families;
· School District No. 61 (Greater Victoria), an open letter to the
community regarding the teachers’ strike;
· School District No. 50 (Haida Gwaii) to the Minister of Education and
BCTF concerning the conduct of the parties in this dispute at this time;
· School District No. 62 (Sooke) to the Premier, Minister of Education,
BCSTA, and BCPSEA regarding the impact the continuing strike is
having on students, staff, parents, and public education system;
· School District No. 46 (Sunshine Coast) to the Minister of Education
and BCTF asking both parties to put the needs of students and public
education in BC at the forefront;
· School District No. 45 (West Vancouver) to the Premier, Minister of
Education, BCTF, BCPSEA, BCSTA, local MLAs and West Vancouver
Teachers’ Association expressing support for an immediate end to the
current strike and the re-opening of schools for instruction;
· School District No. 74 (Gold Trail) to the Minister of Education and
BCTF expressing disappointment, frustration, and deep concern over the
current reality of BC’s public education system;
· School District No. 37 (Delta) to the Minister of Education, BCPSEA,
and BCTF regarding the impact of the current labour dispute on students,
staff and community;
· School District No. 70 (Alberni) to the Minister of Education, BCTF,
and BCPSEA expressing their belief it is in the best interest of the public
education and the students it serves that both parties immediately return
to the bargaining table;
· School District No. 5 (Southeast Kootenay) to the Minister of
Education and BCTF urging the parties to immediately enter into binding
arbitration through the process of a three-person arbitration panel to
resolve the dispute;
· School District No. 33 (Chilliwack) to the Minister of Education, BCTF,
and BCPSEA expressing dismay regarding the prolonged labour dispute
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between the BCTF and BCPSEA and the adverse effect on the public
education system;
· School District No. 84 (Vancouver Island West) to the Minister of
Education and BCTF conveying concerns with the ongoing dysfunction in
the labour dispute;
· School District No. 64 (Gulf Islands) to the Premier, Minister of
Education and Minister of Finance urging the BC government to get
students back into the schools, to fully fund the calculated cost of the
settlement with the BCTF, and provide robust funding to public education;
· School District No. 51 (Boundary) to the Minister of Education and
BCTF expressing concern regarding the labour dispute impasse between
the government and BCTF;
· School District No. 33 (Chilliwack), an open letter to the community
regarding the current impasse in the labour dispute between BCTF and
BCPSEA;
· School District No. 23 (Central Okanagan) to BCPSEA and BCTF
regarding the BCTF labour dispute;
· School District No. 82 (Coast Mountains) to local news media, an
open letter to the community regarding the labour dispute;
· School District No. 93 (Conseil scolaire francophone de la ColombieBritannique) to the Premier, Minister of Education, and BCTF regarding
concern related to the ongoing and protracted labour dispute between
BCTF and BCPSEA;
· School District No. 44 (North Vancouver) to the Minister of Education,
BCTF, and BCPSEA expressing gratitude for the hard work of the
bargaining parties;
· BCPSEA to the Minister of Education regarding BCTF’s proposal for
“binding arbitration” and the conclusion reached by BCPSEA with respect
to the proposal;
· BCPSEA’s letter to all school districts clarifying BCPSEA’s proposed
“E80” and to correct misinformation circulated by the BCTF;
· School District No. 47 (Powell River) to BCSTA expressing support for
the goals and objectives of the Back to School Action Plan;
· School District Nol. 35 (Langley) to the Minister of Education, BCTF,
and BCPSEA expressing thanks and appreciation for the hard work of
the bargaining parties, with the assistance of mediator Vince Ready, to
secure a negotiated agreement between the province and the BCTF;
· School District No. 71 (Comox Valley) to the Minister of Education
recognizing achievements in negotiating a long-term contract with the
BCTF and suggesting for consideration two changes to the current
negotiating model;
· School District No. 45 (West Vancouver) to Silas White and Alan Chell
for their time and effort towards a long-term negotiated collective
agreement with the BCTF.
Copies of Letters to the Board regarding the Temporary Education
Support for Parents program:
· School District No. 57 (Prince George) to the Premier and Minister of
Education expressing disagreement and dissatisfaction with the
government’s decision that strike savings will be the source for the
government’s parent support program;
· School District No. 75 (Mission) to Premier Clark and Minister of
Education supporting the letter written on behalf of trustees by the
BCSTA regarding the provincial government’s Temporary Education
Support Program;
· School District No. 38 (Richmond) to the Minister of Finance
expressing overwhelming disappointment that the Temporary Education
Support for Parents program is being funded from the Ministry of
Education budget;
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· School District No. 5 (Southeast Kootenay) supporting the BCSTA’s
request that government rescind its $40/day “Program for Parents” and
· School District No. 35 (Langley) to the Premier and Minister of
Education expressing disappointment with the government’s
announcement to remove strike savings from public education and
requesting that all strike savings be returned to the Learning
Improvement Fund;
· School District No. 57 (Prince George) to the Minister of Education
expressing concern about government’s use of strike savings and to now
report on all savings from other areas of the budgets where spending
was planned but did not occur.
Copies of Letters to the Board on other Topics:
· School District No. 23 (Central Okanagan) to the Minister of Education
requesting that the Board of Directors of BCPSEA be immediately
reinstated with the original number of trustees and partner group
representatives that were in place prior to the board being dismissed in
2013;
· School District No. 69 (Qualicum) to the Minister of Education
regarding the chronic underfunding of school districts in providing
innovative and quality educational programs for children;
· School District No. 57 (Prince George) to the Minister of Education
expressing extreme disappointment that the BCEd Plan social media
accounts for Facebook and Twitter were used to promote the bargaining
position of BCPSEA and the provincial government and stating, instead,
that the sites should have remained a vehicle for transformational
change.
8.4
Summary of Letters on Behalf of the Board
Copies of letters sent on behalf of the Board are available in the trustee
reading file:
•
An open letter to Premier, Minister of Education, Minister of Finance,
BCPSEA, and BCTF regarding the teachers' strike and urging the
parties to find a way to move forward.
RECOMMENDED MOTION:
That the correspondence be received.
9.
REPORTS OF COMMITTEES
9.1
Buildings, Grounds, Safety and Transportation Committee
Trustee Huebert will report on the buildings, grounds, safety, and
transportation committee meeting held on September 22, 2014:
a.
Traffic Calming Measures
RECOMMENDED MOTION:
That the report from the buildings, grounds, safety, and transportation
committee be received.
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9.2
Education Committee
3
Trustee Beaven will report on the education committee meeting held on
September 23, 2014:
a.
District Achievement Contract
RECOMMENDED MOTION:
That the report of the education meeting be received.
9.3
Policy Committee
4
Trustee Clarke will report on the policy committee meeting held on
September 22, 2014.
a
Policy No. 160 - Trustee Code of Conduct
6
RECOMMENDED MOTION:
That Policy No. 160 - Trustee Code of Conduct be approved by
the Board of Education.
b
Policy No. 600 - Fiscal Control
9
RECOMMENDED MOTION:
That Policy No. 600 - Fiscal Control be approved in principle and
circulated to partner groups for 30 days for any suggestions for
changes.
c
Policy No. 315 - Physical Restraint and Seclusion
14
RECOMMENDED MOTION:
That Policy No. 315 - Physical Restraint and Seclusion be
approved in principle and circulated to partner groups for 30 days
for any suggestions for changes.
d
Draft Committees of the Board
e
Policy No. 207 - Acceptable Use of Technology
RECOMMENDED MOTION:
That the report of the policy committee be received.
10.
REPORT OF SUPERINTENDENT OF SCHOOLS
10.1
Field Trips
The superintendent of schools will review the attached listing of field trip
requests. (Attachment)
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RECOMMENDED MOTION:
That the field trip request for February 5 to 11, 2015, for 35 to 50 French
Immersion students from KVR and Summerland Middle schools to travel
to Quebec City for the annual winter carnival be approved in principle.
10.2
Enrolment
19
The superintendent of schools will report on enrolment as of September
30, 2014. (Attachment)
10.3
Canadian Student Tobacco, Alcohol and Drugs Survey
20
School District No. 67 (Okanagan Skaha) has been invited by the University of Victoria
to participate in the 2014-15 Canadian Student Tobacco, Alcohol and Drugs Survey.
Information from the survey is used to further advance research, policies and
programs. One school, Princess Margaret Secondary, has been randomly selected to
participate in the survey. (Attachment)
RECOMMENDED MOTION:
That the Board of Education approve participation of Princess Margaret
Secondary School in the 2014/2015 Canadian Student Tobacco, Alcohol
and Drugs Survey.
10.4
Learning Improvement Fund
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The spending plan for the Learning Improvement Funds will be
submitted to the Board for submission to the Minister of Education.
(Attachment)
RECOMMENDED MOTION:
That the Learning Improvement Fund report be received by the Board of
Education and submitted to the Minister of Education.
11.
REPORT OF SECRETARY-TREASURER
11.1
Trustee Elections
The secretary-treasurer will provide information related to the trustee
election on November 15, 2014.
11.2
2014 Public Sector Executive Compensation
The Public Sector Employers Act requires ongoing reporting on the
compensation matters for executive and exempt employees. Board of
education are required to complete the Public Sector Executive
Compensation Disclosure Report for the fiscal year 2013-14.
(Attachment)
RECOMMENDED MOTION:
That the Public Sector Executive Compensation Disclosure Report for
the fiscal year ending June 30, 2014 be approved by the Board of
Education and submitted to the Ministry of Education.
12.
NEW BUSINESS
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13.
REPORTS OF REPRESENTATIVES
13.1
BCSTA Thompson Okanagan Branch Meeting
Chair Johnson will provide information related to the BCSTA Thompson
Okanagan Branch meeting held on October 3 and 4, 2014 in Kamloops.
13.2
BCSTA Trustee Academy
The BCSTA's 2014 Trustee Academy will take place December 4 to 6,
2014 at the Hyatt Regency Vancouver. The theme of the conference is
effective governance and will feature as keynote speaker, the Right
Honourable Joe Clark, who will speak regarding the opportunities and
challenges of eductional leadership. The Honourable Minister of
Education Peter Fassbender will address the Academy on Saturday
following an open dialogue on the co-governance relationship between
Boards of Education and the Ministry of Eduction.
13.3
14.
Trustee Comments
INFORMATION ITEMS
14.1
Recognition of Student Success
School District No. 67 (Okanagan Skaha) extends congratulations to the
students and groups for outstanding examples of success as shown on
the attached listing. (Attachment)
14.2
Date of Next Meeting
•
November 10, 2014, 6:30 p.m., School Board Office
15.
QUESTION PERIOD
16.
ADJOURNMENT
RECOMMENDED MOTION:
That the meeting be adjourned.
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BUILDINGS, GROUNDS, SAFETY, AND TRANSPORTATION
COMMITTEE
Monday, September 22, 2014, 1:45 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
MINUTES
MEMBERS PRESENT
Walter Huebert, Chair
Linda Beaven, Trustee
Shelley Clarke, Trustee
Ginny Manning, Trustee
Tracy St. Claire, Trustee
ALSO PRESENT
Wendy Hyer, Superintendent of Schools
Bonnie Roller Routley, Secretary-Treasurer
Doug Gorcak, Director of Facilities
Maureen Maywood, Director of Finance
Daphne Adey, Executive Assistant
_____________________________________________________________________
1.
Call to Order
Trustee Huebert called the meeting to order at 1:50 p.m.
2.
Adoption of Agenda
MOTION:
Manning/Huebert that the agenda be adopted.
CARRIED
3.
Traffic Calming Measures
Trustee Huebert reviewed two letters received from the City of Penticton regarding the
implementation of traffic calming measures near Carmi and Wiltse Elementary Schools. The
work consists of installing one or more of delineator defined road narrowings, speed humps, new
crosswalks, radar speed signs, and school bus drop zones all with associated signage as shown
on plans attached to the letters.
4.
Adjournment
MOTION:
Manning/Huebert that the meeting be adjourned at 2:00 p.m.
CARRIED
September 24, 2014
Ref: http://esc01-00-0/BGST_Sept22_2014/eSCRIBE Documents/Post-Meeting Minutes - BGST_Sept22_2014 - English.docx
“Working Together for Student Success”
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School District No. 67 (Okanagan Skaha)
Board of Education
EDUCATION COMMITTEE
Tuesday, September 23, 2014
3:30 PM – 4:30 PM
School Board Office – Boardroom
Minutes
PRESENT:
L. Beaven, Trustee (Chaired)
S. Clarke, Trustee
B. Johnson, Trustee
G. Manning, Trustee
ABSENT: W. Huebert, Trustee
T. St. Claire, Trustee
D. Gorcak, Director of Facilities
L. Van Alphen, Trustee
D. Burgoyne, Assistant Superintendent
M. Maywood, Director of Finance B. Roller Routley, Secretary-Treasurer
P. Butters, Director of Instruction Media Staff
W. Hyer, Superintendent of Schools
D. MacIntyre, Director of Instruction
J. Owen, Executive Assistant
1. District Achievement Contract
(Wendy Hyer, Superintendent of Schools, Don MacIntyre, Director of Instruction)
In May 2014, the Education Committee received a presentation about three professional
development sessions titled Beyond Inclusion, which was facilitated by Randy Cranston and
Penny Ketola. Teams from every school in the district, consisting of an administrator,
classroom teacher and learning support teacher, participated in the sessions.
These team sessions were designed to put a framework in place for students before they are
at risk of failing or not graduating from school. It was decided sessions would be beneficial in
looking at student inclusion, using the three stages of intervention as identified in the
Response to Intervention Framework identified in our District Achievement Contract.
School teams spent time looking at the class review process and exploring ways for classroom
teachers and learning support teachers to work together to provide support to students.
As a follow-up to these three sessions, Wendy Hyer, Superintendent of Schools met with
principals and vice-principals in August to begin laying the groundwork to systemically
implement the RTI Framework in all schools.
An overview of the work that was completed in the session was provided on where the focus
will be over the next three to five years.
HR: 2013-14/00100-00999Administration/00310BoardofEducation/EducationCommitteeMinutes14Sep23
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POLICY COMMITTEE
MINUTES
Monday, September 22, 2014, 2:00 P.M.
SCHOOL BOARD OFFICE
425 Jermyn Avenue
MEMBERS PRESENT
Shelley Clarke, Chair
Linda Beaven, Trustee
Walter Huebert, Trustee
Ginny Manning, Trustee
Tracy St. Claire, Trustee
ALSO PRESENT
Wendy Hyer, Superintendent of Schools
Bonnie Roller Routley, Secretary-Treasurer
Maureen Maywood, Director of Finance
Daphne Adey, Executive Assistant
_____________________________________________________________________
1.
Call to Order
Trustee Clarke called the meeting to order at 2:00 p.m.
2.
Adoption of Agenda
MOTION:
St. Claire/Beaven
That the agenda be adopted.
CARRIED
3.
Policy No. 160 - Trustee Code of Conduct
Further to previous discussion at an earlier meeting, Secretary-Treasurer Roller Routley reviewed
Draft Policy No. 160 – Trustee Code of Conduct which combined statements and reduced the
number to 10. Trustees provided further suggestions and recommended that this policy go to the
next Board of Education meeting.
MOTION:
St. Claire/Beaven
That Policy No. 160 – Trustee Code of Conduct as amended be recommended to the Board of
Education for approval.
CARRIED
4.
Draft Committees of the Board
The secretary-treasurer reviewed that the intention of this policy is to move to two committees,
abolishing the buildings, grounds, safety, and transportation committee and finance and
management committee and forming an operations committee, and moving policies related to
operations to the operations committee and moving policies related to education to the education
committee. It would also change the makeup of the two committees and would include
representatives of stakeholder groups. There would be a cost associated with this move as all
committees would meet from 3:30 to 5:30 p.m. Additionally, there would be no “in-camera”
committee meetings and all “in-camera” items would be moved to the “in-camera” board of
education meeting; however, this may result in the in-camera meeting needing to begin at 4:00
“Working Together for Student Success”
Policy Committee
September 22, 2014
Page 5
2
p.m. Trustees discussed having an operations committee and keeping the policy committee
structure as is, moving to committees of the whole, inviting representatives to the committee
meetings, and keeping the aboriginal committee as it currently stands. Based on the
conversation, the secretary-treasurer will bring a rewritten policy to the next committee meeting.
5.
Policy No. 207 - Acceptable Use of Technology
This policy was tabled to this meeting for further review.
accompanying forms need to be updated.
It was noted that some of the
MOTION:
St. Claire/Beaven
That the committee has reviewed Policy No. 207 – Acceptable Use of Technology and forms will
be updated as necessary.
CARRIED
6.
Policy No. 600 - Fiscal Control
The secretary-treasurer reviewed proposed changes to this policy to increase amounts requiring
quotations, encourage use of purchasing cards, reflect current practices, increase the cycle for
tendering professional services, and enhance signing authorities. Trustees requested that the
consultant section be removed, reviewed audit controls already in place, and were advised that
following revision of this policy, a complete cheque listing will be provided at the next finance and
management committee.
MOTION:
St. Claire/Manning
That the committee recommends that Policy No. 600 – Fiscal Control as amended be brought to
the next Board of Education meeting for consideration and consultation.
CARRIED
7.
8.
9.
Policy No. 315 – Physical Restraint and Seclusion
Draft changes to Policy No. 315 – Physical Restraint were reviewed by the committee to reflect
changes as directed by the Ministry of Education. It was noted that the name of the policy and its
procedures were changed to include seclusion.
MOTION:
Beaven/St. Claire
That the committee recommends that Policy No. 315 – Physical Restraint and Seclusion be
brought to the next Board of Education meeting for consideration and consultation.
CARRIED
Question Period
Adjournment
MOTION:
Beaven/St. Claire that the meeting be adjourned at 3:50 p.m.
CARRIED
September 24, 2014
Ref: http://esc01-00-0/Policy Commitee_Sept22_2014/eSCRIBE Documents/Post-Meeting Minutes - Policy Commitee_Sept22_2014 - English.docx
“Working Together for Student Success”
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
POLICY
POLICY
#160
Trustee Code of Conduct
RATIONALE
The Board of Education is comprised of elected members of the community and is fundamental to
the effectiveness of the public education system within the community. In British Columbia,
boards of education are responsible for public schools (K-12), early learning, and adult literacy.
They share these responsibilities as co-governors with the provincial Ministry of Education.
Broadly speaking, boards provide district-level policy leadership that enhances student
achievement, hire and manage the senior district staff, and ensure the prudent use and control of
the district’s resources. Locally elected boards of education provide the local autonomy and work
to increase community confidence in public education in British Columbia. Boards carry out their
work by keeping in touch with their local communities, meeting on a regular basis, reviewing
recommendations and reports from staff, and making decisions in the best interests of the
students and the district. The day-to-day administration of the education program and conduct of
school operation is the responsibility of the Superintendent of Schools and district staff.
POLICY
Through the School Act, the Minister of Education has vested in the Board of Education the
power and authority to govern the district in a fiscally responsible and cost-effective manner. In
order to fulfill the Board of Education’s responsibilities in an ethical and business-like manner, a
Trustee Code of Conduct is critical for:





Abiding by the School Act and the Oath of Office;
Guiding trustee behavior;
Determining how trustees undertake their role and responsibilities;
Advocating for learners in the community; and
Reflecting the community’s values in the public education system.
ADOPTED:
NEW DRAFT
Reviewed/Revised:
Statutory Reference:
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
REGULATIONS AND PROCEDURES
POLICY
1.
#160
Trustee Code of Conduct
CODE OF CONDUCT
The following is the Trustee Code of Conduct. As a trustee I will…:
1.
Observe the bylaws, policies and regulations of School District No. 67 (Okanagan
Skaha); the School Act, Regulations and Orders; and other relevant statutes.
2.
Advocate providing the best quality of education possible for our students in a fiscally
responsible manner and will strive for public schools that can meet the individual
needs of all children regardless of their ability, race, sex, creed, social standing or
unique conditions.
3.
Devote time, thought and study to trusteeship so that I may render effective and
credible service as an advocate for students and public education
4.
Base my personal decision upon all available facts in each situation and vote in an
unbiased manner in every case.
5.
Be cognizant of legislation and policy concerning conflict of interest and will abstain
from discussing or voting on issues where such conflict exists. I will not attempt in
any way before, during or after the meeting to influence voting and will not use my
position for personal advantage or for the advantage of friends and/or family.
6.
Abide by majority decisions of the Board and will accept these decisions as essential
to the democratic process and remember at all times that as an individual, I have no
legal authority outside the meetings of the Board, and will not undermine these
decisions.
7.
Hold the closed business of the Board in strictest confidence and shall continue to do
so after my trusteeship has ended.
8.
Treat my fellow trustees and staff with respect and consideration in order to facilitate
a full and open discussion of the business at hand by attending all Board, committee
and external agency meetings to which I am appointed. As a courtesy, I will notify
the Board Office or Chair of any absences.
9.
Recognize the role of the Superintendent as Chief Executive Office responsible for
the day-to-day administration of the school district and will not in any way interfere
with, or undermine the Superintendent’s authority.
10.
Do everything possible to maintain the integrity, confidence and dignity of the office
of Trustee.
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Policy #160
2.
Regulations and Procedures – Page 2
VIOLATION OF THE CODE
Trustees are encouraged to seek appropriate conciliatory measures prior to commencing
in making an official complaint with regard to a violation of this Code of Conduct. A
violation of this Code of Conduct may result in the Board instituting, without limiting what
follows, any or all of the following sanctions which may only be implemented by a motion
of those trustees present at a closed (in-camera) meeting of the Board:
a. Having the Board Chair write a letter of concern/warning;
b. Having the Board Chair write a letter of censure;
c. Having a motion of censure passed and removing the trustee from some or all
Board committees or other appointments of the Board.
The plaintiff will be given opportunity to respond to the complaint prior to any motions
being made.
ADOPTED:
DRAFT
Reviewed/Revised:
Statutory Reference:
September 16, 2014
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2014-15\DRAFT Policy #160 Trustee Code of
Conduct.docx
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
DRAFT
POLICY
POLICY
#600
Fiscal Control
RATIONALE
The Board understands its stewardship role in the care and effective use of public funds which
must be devoted to the education of all district students.
POLICY
Financial controls will include clear Board budgeting processes which are oriented to the
educational goals of the district, effective purchasing procedures and timely financial reporting.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
October 7, 2002
January 10, 2011
June 13, 2011
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SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
1.
#600
Fiscal Control
ANNUAL BUDGET
The secretary-treasurer shall be responsible for initiating and recommending the annual
budget process. He/she will recommend timelines which accommodate provincial
requirements and trustee calendars, and will provide all required information to the Board
in a timely fashion.
2.
PURCHASING
The district supports the principle of open competition in a desire to obtain best value.
The secretary-treasurer is responsible for procedures, standard documents, and an
evaluation process for the solicitation of bids related to purchasing. School district
employees at all levels will follow the legal requirements for Public Purchasing in British
Columbia in all purchasing activities. There are many factors that determine value with
price being only one of them. Where factors are equal, a preference for local suppliers
will be given. Where it is feasible and practical, the district may join other public
organizations in the bulk purchase of commodities.
a)
Subject to the exclusions identified in regulation 2.b, all goods and services
including consulting services with an estimated pretax value of:
i)
ii)
iii)
b)
$1025,000 to $2550,000
at a minimum, require a written/email quotation
$25,000 50,001 to $75,000 at a minimum, require three written/email
quotations
> $75,000
as per TILMA New West Partnership Trade
aAgreement (NWPTA)
Quotations and public bids may not be requested if:
i)
ii)
iii)
Competition is precluded because of the existence of patent rights,
copyrights, intellectual property or trade secrets.
The goods/services require compatibility and/or standardization with existing
goods/services logistics, or may void any warranties or guarantees.
The secretary-treasurer will inform the Board if there is an urgency and/or the
nature of the requirement is such that it would not be in the public interest to
invite competitive quotes/bids.
c)
It is recognized that operational needs may at times dictate emergent responses
which vary from the purchasing procedures outlined above.
d)
Where appropriate, the district will actively participate with other public agencies in
cooperative purchasing ventures which may involve other agencies’ purchasing
policies.
e)
The district recognizes that bulk ordering of supplies and equipment may allow for
significant savings. The district supports bulk ordering where feasible and
practical.
Page 11
Policy #600 Regulations and Procedures – Page 2
f)
Schools have major responsibilities in the purchasing cycle:
i)
ii)
iii)
3.
For local purchases and purchases under $10,000, within school budgets,
the school should use their purchase credit card as much as possible. For
purchases greater than $10,000 a purchase order is prepared at the school
and forwarded to the school board office for review and authorization.
Annual bulk orders of school supplies are to be completed for preparation of
bulk order tenders.
When goods are delivered directly to schools, personnel at the school will
verify the supplier invoice with the goods received and return the invoice to
the school board office for payment. If problems exist, school personnel will
notify the supplier and inform the school board office.
g)
School equipment purchasing is done by the school board office on a one-yearan
annual cycle. Requests initiated by the school are will be reviewed with principals,
and placed in onto a priority list, and set into budget plans. The district will
continue to move forward with the standardization of equipment, software and
hardware through the purchasing process and priced for final review with district
staff prior to ordering in early summer. When essential equipment breaks down or
is lost during the year, it must be communicated to the school board office, where
dependent on the circumstances, replacements may be procured.
h)
Preventative maintenance of school equipment will be covered at the district level,
within annual budget constraints
i)
All purchases of one item or group of items valued at $5,000 or greater shall be
capitalized on an annual basis and equipment listings maintained at the district
level.
hj)
Professional services, such as audit, legal, banking, architectural, etc. are usually
governed by associations which set fee structures. The efficacy of these services
depends largely on working relationships which develop over time. They shall be
reviewed by the secretary-treasurer on a two- to three - five- year cycle.
Recommend-ations for retendering will be made to the Board.
REPORTS
In addition to the annual audited statement, the secretary-treasurer shall prepare four
financial reports to the Board for the periods ending November 30th, January 31st, March
31st and May 31st. The content of these reports must be sufficiently complete so that the
Board may adjust its plan of fiscal operations during the school year.
4.
SIGNING AUTHORITY
The official signing officers of the Board shall be the chair, superintendent, and secretarytreasurer. Cheques and all normal banking and financial documents require two
signatures. Electronic signatures are permitted for documents less than $500,000.00 or
for any payroll cheque issued in an emergent situation.
Signatures must be
countersigned for cheques greater than $10,000.00. A complete cheque listing will be
provided to trustees to review monthly.
Page 12
3.
PURCHASE OF CONSULTANT SERVICES
a)
Definition
“Consultant” means a person providing expert advise obtained through a Request
for Proposal.
4.
b)
Qualified bidders shall be required to submit a detailed project proposal together
with a fee schedule and cost breakdown for each purchase or project element.
c)
The Board recognizes that in situations of crisis or emergency that the procedures
in 3.b) may, with authorization from the secretary-treasurer, be waived all together.
EQUIPMENT
School equipment shall be controlled as follows:
a)
The school shall keep a current inventory list of all equipment.
b)
Schools will review their lists and conduct physical inventories as required.
c)
Missing or lost equipment items must be recorded indicating reasons for loss.
d)
School board office staff may conduct spot checks of school equipment as part of a
school financial audit.
Policy #600 Regulations and Procedures – Page 3
5.
REPORTS
In addition to the annual audited statement, the secretary-treasurer shall prepare four
financial reports to the Board for the periods ending November 30th, January 31st, March
31st and May 31st. The content of these reports must be sufficiently complete so that the
Board may adjust its plan of fiscal operations during the school year.
6.
PERSONNEL
a)
Processes must be in place regarding the hiring of personnel or the creation of new
positions. These procedures will include regular and routine reports to the Board
which show staffing numbers.
b)
Where employees who are not covered by a collective agreement are required to use
private vehicles on school board business, they will be entitled to a mileage allowance
based on the rate established by B.C.S.T.A.
7.
SIGNING
The official signing officers of the Board shall be the chair, vice-chair, chair of the finance
committee, secretary-treasurer, assistant secretary-treasurer, and director of finance.
Cheques and all normal banking and financial documents require two signatures from
one of the staff and one of the elected individuals. Normally documents will be signed by
the chair and secretary-treasurer when these personnel are available. Electronic
signatures are permitted for documents less than $25,000.00 or for any payroll cheque
payable to a financial institution or to a government agency. Signatures must be
Page 13
countersigned for documents greater than $25,000.00.
available for viewing.
A complete cheque listing is
The manual signature limit of $25,000.00 shall be reviewed in even numbered years by
the secretary-treasurer for recommendation to the Board with respect to inflationary
increases.
84.
EFFICIENCY
Changes in technology and changes in system requirements may provide the district with
opportunities to obtain efficiencies in the operation of fiscal systems. The Board
encourages efforts to identify and implement operational changes that lead to improved
efficiency or improved management of the systems.
ADOPTED: November 8, 1999
Reviewed/Revised:
October 7, 2002
January 10, 2011
June 13, 2011
Statutory Reference:
October 1, 2014
Ref: U:\SBO-ST-Data\SECTR JULY 2014\00100-00999 Administration\00540 Policies and Regulations\2014-15\DRAFT 600 Fiscal Control.docxU:\SBO-STData\DA\Policy Manual\P-R 600 Fiscal Control.doc
Page 14
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
POLICY
POLICY
#315
Physical Restraint and Seclusion
RATIONALE
The Board of Education is responsible for maintaining a safe and secure environment for
students and staff. The Board recognizes its responsibility to deal with students in a manner
which is similar to that of a kind, firm and judicious parent. In order to meet these responsibilities,
the Board accepts that on occasions where the physical actions of a student threaten to cause
harm to self, others, or based on uncontrolled violence cause damage to property, it may be
necessary to physically restrain or seclude the student.
POLICY
The Board authorizes staff members to physically restrain or seclude students in limited situations
and in accordance with procedures. Physical restraint and seclusion should be used as a last
measure after alternate methods of defusing a situation have failed.
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
June 11, 2001
September 10, 2007
Page 15
SCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)
REGULATIONS AND PROCEDURES
POLICY
#315
Physical Restraint
DEFINITIONS
1.
Physical restraint - is a method of restricting another person’s freedom of movement or
mobility when the person is exhibiting “out of control” behavior, in order to secure and
maintain the safety of the person or the safety of others.judicious control measure with a
resisting child in order to control movement, location and behaviour such as violence or
abuse to persons, self or property.
The provision of physical escort ie: temporary touching or holding a student’s hand, wrist,
arm, shoulder or back for the purpose of accompanying and inducing a student who is
acting out to walk to a safe location, does not constitute physical restraint.
The provision of physical guidance or prompting of a student when teaching a skill,
redirecting attention, or providing comfort does not constitute physical restraint.
2.
Seclusion - is the involuntary confinement of a person, alone in a room, enclosure or space
which the person is physically prevented from leaving, to prevent self-injury of that person,
or injury to others.
A behavioral strategy, such as “time out” used for social reinforcement as part of a behavior
plan does not constitute seclusion.
The term “seclusion” does not apply where a student has personally requested to be in a
different/secluded location/space or where school staff, formally trained in de-escalation
techniques or restraint, are physically present with a student in an unlocked room.
WHEN TO RESTRAIN OR SECLUDE
Physical restraint or seclusion must be viewed as a temporary measure to facilitate appropriate
student behaviour. Restraining is required when, in the opinion of the supervisory adult, the
threat is immediate and other measures have been demonstrated to be of little or no benefit to a
student who may pose danger to self, others, when restraint procedures form part of an Individual
Education Plan (IEP),and/or when there is a risk of serious damage to valuable property (e.g.
computer equipment, laboratory apparatus, industrial educational machinery).is used only in
exceptional situations where the behavior of a student poses imminent danger of serious physical
harm to self or others, including school personnel and where less restrictive interventions have
been ineffective in ending imminent danger of serious physical harm. Restraint or seclusion is
discontinued once imminent danger of serious physical self harm or harm to others has
dissipated.
It is recognized that there may be occasions when physical restraint may be appropriate even
though more moderate control measures have not been used (e.g. a student is in the process of
causing harm to another person).
Page 16
WHO SHOULD RESTRAIN OR SECLUDE
Restraining may be required inside or outside of the classroom and, when practical, restraint
should be done only by trained persons authorized by the superintendent.School personnel who
work directly with a student in situations where there is potential for imminent danger of serious
physical harm to the student or others and where they may be required to respond to “out of
control” behavior incidents.
Personnel will be offered opportunities for training in positive behavior interventions, supports and
de-escalation techniques; and safe use of physical restraint and seclusion.
Policy #315 Regulations and Procedures – Page 2
RESTRAINING AND/OR SECLUSION PROCEDURES
The procedures involve the three basic steps of restraining, debriefing and documenting.
1.
Physical contact should be conducted:




with controlled, unemotional and reassuring statements that give reasons for the
restraint and describe the necessary behaviour for ending the restraint,
with the least amount of force to protect student and restrainer, and to achieve the
required change in behaviour,
with the least amount of disturbance to the rest of the class,
in the presence of another adult when possible.
Techniques may includePhysical restraint or seclusion is never conducted in a manner
that could, in any way, cause harm to a student:




the restrainer holding the student’s hands or wrists,never by restricting the breathing
of the student;
the restrainer holding the student’s feet or legs,never by placing the student in a
prone position (ie: facing down on his/her stomach);
the restrainer holding the student on the floor, face down towards the floor,
supporting his/her own weight, and exerting only the required pressure to control the
student,never by placing the student in a supine position (ie: on his/her back, face
up); or
the restrainer seated on the floor with back against the wall and holding the student’s
arms crossed over the chest,by employing the use of mechanical devices.
the restrainer holding the student against a wall, facing the wall with his/her hands behind
his/her back.Where the restrainer has less strength than the student, it may be necessary
to obtain additional assistance in order to effect physical restraint.

For the purposes of seclusion, it is critical that:



any space used for the purpose of seclusion will not jeopardize the secluded
student’s safety;
any student placed in seclusion is continuously visually observed by an adult who is
physically present throughout the period of seclusion; and
school personnel able to communicate with the student in the student’s primary
language or mode of communication are present at all times. state a more appropriate
behavioural plan.
Page 17
2.
Documentation and Follow upreview includes:
Documentation includes:





time and location of incident,
names of all people involved or witnessing the incident
written statements that lead to and describe the incident and the resolution
(direct quotes are advisable)
notification of restraining to the principal (as soon as possible)
notification to the Director of Instruction, Special Education (as soon as
possible/always prior to the end of the day on which the incident has occurred.)
It should be noted in situations where the restrainer has less strength than the student, it may be necessary
to obtain additional assistance in order to effect physical restraint.
Policy #315 Regulations and Procedures – Page 3
2.
Debriefing should occur immediately with the student so that both the restrainer and the
student are comfortable with the resolution and that the student is encouraged to:


state what happened,
state the bahavioural rule or expectation,
Follow up includes:
,notification of restraining to the principal should be done as soon as po
 the principal shall arrange for the parent/guardian to be notified of the incident as
soon as practical of the incident,names of all people involved or witnessing the
incidentdebriefing with personnel directly involved in the restraint,
 if restraint or seclusion is required more than once, a meeting with concerned
personnel
and
parent(s)/guardian(s)
in
order
to
discuss
future
strategiesprevention/intervention strategies will be reviewed and revised in a meeting
with personnel and parent/guardian,,
 if restraint occurs in a public space, persons in charge (e.g. curator of the aquarium,
manager of the shopping mall) should be informed of the situation whenever
possible.
 a debriefing with involved school personnel; parents/guardians of the student; and
where possible, with the student, to examine what happened; what caused the
incident; and what could be changed. (ie: preventative and response actions that
could be taken in the future, to make the use of physical restraint or seclusion
unnecessary).
Regular review of the physical restraint and seclusion policy to ensure alignment with current
research and practices
ADOPTED: November 8, 1999
Reviewed/Revised:
Statutory Reference:
June 11, 2001
September 10, 2007
Page 18
FIELD TRIP REQUESTS
School Board Meeting – October 6, 2014
1.0
LEVEL 1 – (LOW RISK DAY TRIPS APPROVED AT SCHOOL LEVEL)
2.0
LEVEL 2 - LOW RISK (UP TO 2 NIGHTS IN BC) APPROVED BY PRINCIPAL
3.0
LEVEL 3 – MED/HIGH RISK (2+ NIGHTS IN BC) APPROVED BY SUPERINTENDENT
4.0
LEVEL 4 - TRIPS REQUIRING BOARD APPROVAL
IN PRINCIPLE / PROCEED WITH PLANNING:
4.1
February 5 – 11, 2015; KVR Middle and Summerland Middle; 35 – 50 French
Immersion students to travel to Quebec City for annual winter carnival; Diane Haddow,
Julie Cornett-Ching plus chaperones. Out-of-province travel. Board approval in principle
required before proceeding to planning.
FINAL APPROVAL:
None
Don MacIntyre
October 6, 2014
Ref: U:\SBO-DOIC-Data\2014-2015\10000 - 19999 Curriculum\Field Trips\11150-20 fieldtrip 2014-10-06.docx
Page 19
20200-03
OPR: SECTR
School District No. 67 (Okanagan Skaha)
Enrollment - September 30, 2014
SCHOOL
K
1
2
3
4
5
6
7
8
9
10
11
12 Ungraded
TOTAL
Headcount
Headcount
SEC.
306
317
315
322
0
1260
PRINCESS MARGARET SEC.
119
137
138
139
0
533
SEC
SUMMERLAND SECONDARY
105
106
106
100
0
417
2442
8
17
36
171
0
232
1
369
435
191
313
6
CONNECTed DL 9-12, Sr. Alt & CE
MID.
ELEM.
Summary
PENTICTON SECONDARY
SKAHA LAKE MIDDLE
KVR MIDDLE
MCNICOLL PARK MIDDLE
SUMMERLAND MIDDLE
CONNECTed DL 6-8 & Jr. Alt
CARMI
COLUMBIA
GIANT'S HEAD
KALEDEN
NARAMATA
PARKWAY
QUEEN'S PARK
TROUT CREEK
UPLANDS
WEST BENCH
WILTSE
CONNECTed DL K-5
TTL
116
138
62
102
1
22
38
62
20
10
44
35
27
62
16
40
0
23
34
67
16
6
34
37
26
53
16
40
1
26
42
56
14
11
56
32
26
35
15
46
1
31
43
55
17
13
34
35
35
46
11
52
2
26
41
58
20
14
46
28
39
41
17
44
4
18
42
52
15
15
35
30
44
26
24
47
0
376
353
360
374
378
348
118
131
76
105
2
134
166
53
106
3
146
240
350
102
69
249
197
197
263
99
269
8
419
432
462
538
577
595
732
1
5945
MIDDLE
1314
ELEM
2189
5945
TOTAL FTE STUDENTS (including offshore/fee paying students)
ConnectED DL included above
FRENCH IMMERSION
KVR Middle School - Fr Imm
Summerland Middle - Fr. Imm
Penticton Sec. - Fr Imm
SSS - Fr. Imm
TOTAL French Imm
INCLUDED
87
30
ABOVE
83
30
100
27
83
27
66
19
41
20
45
11
76
270
87
235
77
669
10/2/2014
11:31 AM
Page 20
Page 21
Page 22
Page 23
Page 24
Teacher
School
Cost
District Couns $
19,220
Carmi
$
48,050
Col
$
38,440
GHES
$
70,729
Kal
$
19,220
Nar
$
19,220
Park
$
85,720
QP
$
62,464
UPL
$
96,099
TC
$
40,362
WB
$
15,856
Wiltse
$
47,281
Teacher
FTE
0.200
0.500
0.400
0.736
0.200
0.200
0.892
0.650
1.000
0.420
0.165
0.492
KVR
McN
SLMS
SMS
$
$
$
$
79,954
39,977
75,822
19,989
0.832
0.416
0.789
0.208
PSS
PMSS
SSS
$
$
$
54,873
41,226
27,484
0.571
0.429
0.286
Available
$ 846,218
$ 121,500
Cost
$ 811,787
$ 113,400
EA
Hours
Start
Date
1-Sep
$
31,500
5
$
31,500
5
$
31,500
5
$
31,500
5
5.855
2.245
1.286
9.386
Total Elem
Total Middle
Total Sec
Total
Ed Fund
LIF (EA) Fund
EA
Cost
15 hours
5 hours
0 hours
20 hours
Reserve
$
34,431
$
8,100
Page 25
Public Sector Executive Compensation Report
School District No. 67 (Okanagan Skaha)
The Board of Education encourages and adopts practices that enable the district to attract,
retain, incent, and reward qualified, high-performing employees who are critical to the delivery of
quality public education programs to students in School District No. 67 (Okanagan Skaha).
A key component of this approach is the development and maintenance of a framework for
executive and exempt staff compensation that is rational, defensible, competitive and able to be
effectively administered.
Compensation Philosophy
Inherent in the Board’s compensation philosophy are the following objectives:

To attract and retain qualified, experienced, motivated, and high-potential employees
who are committed to the Board’s overarching goal of delivering a high-quality public
education experience to our students.

To support employees through the provision of meaningful career growth and
development opportunities, and a performance-based organizational culture.
Labour Market Comparators
Key to the compensation philosophy is the need to maintain a meaningful level of
competitiveness with the external labour market. Consistent with industry standards, ―labour
market‖ is defined in the British Columbia Public School Employers’ Association (BCPSEA)
sectoral exempt compensation management plan (Policy 95-06, Compensation and
Employment Standards for School District Employees Not Subject to a Collective Agreement)
as:


The recruitment pool for these employees
The destination sector for these employees.
The following considerations guide articulation of the relevant labour market:




Degree of recruitment from these jurisdictions
Transferability of skills
Comparability of qualifications and experience
Comparability of authority and consequence of error.
For executive and exempt staff positions in the BC K-12 public education sector, the relevant
labour market is:
1.
2.
3.
4.
Other BC school districts (primary labour market)
Other Canadian school districts (To the extent that BC school boards recruit from and
lose employees to these jurisdictions, this segment of the labour market is weighted to
Alberta and Ontario (and to a lesser extent, Saskatchewan) consistent with the industrystandard definition of labour market.)
Other public sector organizations
Selected private sector organizations.
–1–
Page 26
The Board’s approach includes:

Consideration of the relevant labour market for compensation comparison purposes.

Linking pay ranges to neutral, relevant factors (e.g., required skill level, required
competencies, job content, required qualifications).

Ensuring appropriate relationships exist between positions in the district’s compensation
hierarchy.
In balancing external competitiveness with internal equity, the Board typically has determined
that the reference point for executive and exempt total compensation is the 50th percentile
comparator of B.C. school districts in the 6,000 to 10,000 student population range.
The Board’s total compensation package for executive staff is comprised of the following
elements.
Cash compensation
Total cash compensation includes annual base salary and monthly vehicle allowance.

Annual base salary
Annual base salary is considered in the context of the total compensation package.
Generally, base salary is targeted at the 50th percentile of the comparator labour market.
The base salary structure is a four step pay band with a range spread of 15% from the
minimum to the maximum of the range and 5.0% between steps in the structure.

Vehicle allowance
Due to the need to visit schools and other district worksites, the Board provides a
monthly vehicle allowance to the Superintendent and other senior management
positions. The monthly vehicle allowance is set at a level competitive with the vehicle
allowances provided to Superintendents and other senior managers in districts of similar
size and geography.
Non-cash compensation
The non-cash elements of the total compensation package include:

Health and welfare benefits, such as basic medical, extended medical, dental, group
life, short-term and long-term disability, employee and family assistance program, etc.
consistent with such benefits as offered in the K-12 sector generally.

Pension benefits — executive staff not receiving pension are enrolled in either the
Teachers Pension Plan or the Municipal Pension Plan.
In addition, upon retirement, a retirement allowance of one week’s pay for each year of
service to a maximum of 20 years service is provided.
–2–
Page 27

Paid time off, including an annual vacation entitlement of 35 days. Pursuant to the
Public Sector Employers Act, carry forward of unused accumulated vacation is not
permitted. If, however, the individual employment contract does allow for carry forward
of unused accumulated vacation, then such vacation may be carried forward for one
year only and at the end of that year, the unused accumulated vacation must be used in
full, paid out, or a combination of the two.
Compensation Administration
The Board engages in consistent and ongoing administration of the compensation structure to
ensure that reality matches philosophy and that equity is maintained. An ongoing system of
compensation review ensures that total compensation levels are benchmarked externally
against the appropriate labour market and internally against appropriate job evaluation criteria.
The Board works with BCPSEA to obtain information and advice relating to the executive and
exempt compensation structures. In addition, the Board utilizes the BCPSEA Report on Total
Compensation Paid to Exempt Employees — the results of BCPSEA’s triennial survey of total
compensation paid to exempt benchmark positions in BC public school districts as well as
school districts in Alberta, Saskatchewan, and Ontario, and other relevant public sector
employers.
Accountability
Underlying the Board’s compensation philosophy and approach is the understanding that legal
and regulatory mandates are considered a baseline for implementing any compensation plan or
practice. Compensation administration in the K-12 public education sector operates within the
following context:

The Public Sector Employers Act, which establishes the legislative policy framework for
exempt staff compensation administration in the public sector

The BCPSEA exempt staff compensation management plan (Policy 95-06,
Compensation and Employment Standards for School District Employees Not Subject to
a Collective Agreement), which is an approved compensation plan under the legislation.
Under the current compensation administration system in the K-12 sector:

The Board of Education is solely responsible for the establishment and maintenance of
compensation levels for the position of Superintendent of Schools. As elected school
trustees, we are accountable to our public and therefore ensure that we adhere to
proper human resources practices with respect to executive and exempt staff
compensation.

The Board must submit proposed compensation adjustments for all other executive and
exempt positions in the district to BCPSEA for review and approval prior to
implementation.
–3–
Page 28
Summary Compensation Table: Fiscal 2013-2014 (year ending June 30, 2014)
Summary Compensation Table at FISCAL, 2014
Name and Position
(a)
Wendy Hyer,
Superintendent
Bonus and / or
Incentive Plan
Compensation
(c)
Salary
(b)
Benefits
(d)
$
135,188
$
-
$
$
-
$
-
$
$
-
$
-
$
-
$
-
$
-
$
$
-
$
Pension
(e)
7,812
All Other
Compensation
(expanded
below)
2013/14
Total
2012 / 13
2011/ 12
$ 171,988
$ 169,825
$ 169,957
$ 21,108
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
–4–
7,880
Previous Two Years Totals
Page 29
Summary Other Compensation Table at FISCAL, 2014
Name and Position
(a)
Wendy Hyer, Superintendent
All Other
Compensation
$
7,880
Severance
(f)
Leave
payout
(h)
Vacation payout
(g)
Vehicle /
Transportation
Allowance
(i)
Perquisites /
other
Allowances
(j)
$
-
$
-
$
-
$
-
$
7,800
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
September 22, 2014
Ref: U:\SBO-ST-Data\SECTR JULY 2014\20000-24999 District Planning\20500 Reports and Statistics General\2014-15\2014-Public Sector Executive Compensation Report.docx
–5–
Other
(k)
$
$
$
$
$
-
80
Page 30
Page 31