Finance Committee Meeting
Date: 2/23/15
MINUTES
Members Present: Cory Brown (chair), Josephine Charnock, Frank O'Donnell
Members Absent:
Others Present: Steve Skrocki, Brian Pawling, Christopher Gray
Meeting called to order
6:34 p.m.
at:
Prior meeting minutes: 2/2/2015
Informational Items
Revenues/Expenses &
Balance Sheet
Comments
No comment.
Mr. Skrocki explained the cash flow of revenues was much less than expenditures in January
due to the nature of the District's current real estate tax collection from July to December.
General Fund Financial Ms. Charnock asked why expenses in the 2900 function were higher in January, 2015,
Reports compared to the same month last year. Mr. Pawling responded that it was due to the timing
of payments and would be closer to the prior year in February's reports.
No comment.
Salary Schedule
Mr. Skrocki noted that EIT collections were lower than expected in January. Mr. Skrocki
EIT, Transfer and noted that this is the lowest monthly collection amount in three years and stated that the
Delinquent Property business office will continue to monitor this and if the trend continues it may be a cause for
Tax concern.
Mr. Skrocki reviewed that the Aquatics and Swim Team programs were now showing positive
Community Education revenues over expenditures for the year. The Water Polo program was still showing
Fund Statements expenditures exceeding revenue but noted that this should change as program revenues are
collected during the spring.
Extended Care Fund No comment.
Statements
Nutrition Services Fund No comment.
Statements
Investment Reports - No comment.
Monthly & YTD
Mr. Skrocki provided an update to the schedule based on the secured entrance project's
Short Term Capital revised budget figures. Mr. Skrocki also discussed the projected ending balance and what is
Projects Cash Forecast available for future project use.
Hatfield Construction No comment.
Project Costs
Mr. Skrocki highlighted that there was very little activity in the budgetary reserve account.
Budgetary Reserve Mr. O'Donnell discussed moving the budgeted funds for anticipated charter school openings
Report to the budgetary reserve. Mr. Skrocki stated that the funds would be transferred before the
next meeting.
Special Education No comment.
Report
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Items for Worksession/Action meeting
No comment.
Budget Transfers
Mr. Skrocki detailed the bid process and how the bid should be awarded to the lowest
responsible bidder as per School Code. Mr. Skrocki noted that the apparent lowest
responsible bidder was 247 Security, Inc. and the timeline for installation and completion of
the project by mid-August was discussed. The committee discussed the audio and video
Transportation
recording of students and Mr. Skrocki explained that this can be done through policy
Cameras - Bids
implementation and notification to students and parents. Mr. Gray explained that the
hardware differences between the 4 and 6 channel options were due to the number of
cameras that could be installed on the system.
Mr. Skrocki reviewed the bids received and that the apparent lowest responsible bidder was
GPS North America. Mr. Gray explained the difference in bids provided for monthly recurring
Transportation GPS - charges was due to data upload and software differences between the vendors. Mr. Gray
Bids explained that the information collected through this system will be used to monitor the
vehicles and for the acquisition of data required on state reports.
Mr. Skrocki discussed a proposal by First Student to continue private school transportation
service though their company. Mr. Skrocki discussed the proposal and compared it to rates
other districts received through a competitive RFP process. The committee discussed
First Student Contract - issuing our own RFP and Mr. Skrocki anticipated that rates could be higher than the
Private School proposal. Mr. Gray discussed the service provided by First Student and how it has improved
Transportation over time. Mr. Skrocki explained that he was waiting for counter offer from First Student for
different contract options and length. This item will be discussed again at the March meeting.
Mr. Skrocki noted that the administration was recommending awarding this contract to Coca
Food Service Vending Cola at a 30% commission rate. Mr. Skrocki also noted that there were issues with the
current provider over the past few years which factored into the decision.
RFP
Other Business
Mr. Skrocki provided copies of the tax collector audit for Montgomery Township and North
Wales Borough conducted by Maillie, LLP. Two tax collectors are selected each year for the
Tax Collector Audit
audit. There were no findings in either audit report.
This item was tabled until the March committee meeting.
Retirement Stabilization
Fund Discussion
This item was tabled until the March committee meeting.
PA School Performance
Profiles - Financial Data
Mr. Pawling distributed a budget summary document showing prior year's financial
information which also included budget figures for the 2014-15 and 2015-16 school year. Mr.
2015-16 Budget Update Skrocki noted that final numbers for health care were available and the District will realize a
few hundred thousand dollars in savings compared to original estimates.
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January budget transfers - Action
Transportation Camera System Bid - Action
Summary of Items
Moved to Worksession Transportation GPS System Bid - Action
and/or Action Meeting
Food Service Vending RFP - Action
None
Public Comments:
Meeting Adjourned at:
7:35 p.m.
The next meeting will be on Monday, March 30th, 2015 at 6:30 p.m. at ESC
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