Area Effectiveness Plan/Assessment Report - Four Column
El Paso Community College
Internal - Planning Areas/Depts
Objectives
Planning - Academic Computing Services District-Wide Computing Support Services
for Students and Faculty (2011-2012) Increase hours of operation to
accommodate student demand.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
In Progress
Budget Account Number:
11000-52101
Person(s) Responsible:
Raymundo Vilca
Planning - Accounting - NW - Improve
Retention, Graduation and Completion
Rates (2011-2012) - 1.3 recruit and retain
quality faculty; 1.4 develop, assess and
maintain relevant curriculum; 1.5 provide
and support innovative technologies; 1.6
provide quality instructional support.
Planning Year(s):
2011 - 2012
Actual Completion Date:
10/11/2011
Objective Status:
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Results
Strategies
Measure:
Provide district-wide administrative support
to all ACS labs; increase level of faculty and
student support at all ACS labs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire appropriate level staff. Baseline: Hire 3
full-time ACS Lab Assistants and 2 part-time
ACS Lab Assistants.
Action & Follow-Up
Task Name:
ACS Lab Manager
Task Description:
District-wide ACS Lab Manager will assist
with planning and supervision of ACS labs.
Additional part-time Lab Assistants will
ensure for increased support to faculty and
students. ACS Lab Manager continues to
plan with ACS staff on ensuring appropriate
support for labs and identify funding for PT
staff. Also manager continues to monitor
departmental budget on a monthly basis.
Measure:
1.3 work closely with district wide faculty to
maintain high standard and quality
instructors.
Data Source for Measure:
Program Review Data
Standard and Baseline:
1.5 continue to increase new innovative
ideas to keep students interested. Baseline:
1.5 promote a variety of instructional
deliveries.
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Objectives
New
Budget Account Number:
11000-55213
Person(s) Responsible:
Debbie Luna
Planning - Administrative Assistant - VV Technology (2011-2012) - Begin Microsoft
Office Specialist (MOS) certification based
on Microsoft's Office 2010 Suite.
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/05/2010
Objective Status:
New
Budget Account Number:
11000-55246
Person(s) Responsible:
LInda Silva
Planning - Admissions and Registrar International Student Office(2011-2012) (2011-2012) Reorganize Internal Student
Office to enhance compliance with SEVIS
regulations and improve admissions and
enrollment services provided to F-1
Students.
Planning Year(s):
2011 - 2012
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Latest Technologies
Task Description:
Need to keep up with the latest technologies.
Faculty need to attend conferences to
measure, evaluate, and become aware of
new technologies.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Measure:
Faculty will take certification exams for MS
Office Suite 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Pass and earn Certification. Baseline: Add
to additional certifications earned.
Task Name:
Prep for Exams
Task Description:
Prep for exam and have all certifications
prior to the semester beginning.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
100% of compliance guidance for F-1
students will be provided by International
Student Office staff.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently all F-1 students must compete with
other students for limited counseling services
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Objectives
Measures & Standards and Baselines /
Strategies
Expected Completion Date:
12/14/2012
Objective Status:
In Progress
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
resources concerning a myriad of issues
related only to F-1 students. There is a
limited number of Counselors available to
assist these F-1 students. This delays
critical decision timelines negatively
impacting deadlines and provides conflicting
messages to students concerning
compliance.
Results
Action & Follow-Up
Task Name:
(2011-2012)Streamline processes for routine
SEVIS actions for F-1 Students
Task Description:
(2011-2012)Create user-friendly Admissions
and Registration forms designed specifically
for F-1 students to use for enrollment,
employment and other routine actions that
will not require other departments' support in
processing.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Admissions and Registrar (2011-2012) Online Graduation Application
- (2011-2012) Implement the use of an
online application for graduation
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/18/2012
Objective Status:
In Progress
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle hendry
03/05/2012 6:43 PM
Measure:
(2011-2012) Students will be able to use an
online application for graduation for the
Spring 2012 Commencement.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
A paper based application for graduation is
currently in use.
Task Name:
(2011-2012) Test and activate an online
graduation application process prior to
Spring commencement.
Task Description:
Test and implement an online process during
the Fall 2012 semester. Inform faculty and
staff of new application. Notify students via
Webpage, bulletin board, school paper and
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Counseling Services.
Budget Impact:
No Funding Needed
Planning - Admissions and Registrar (2011-2012) TREx for DC Students - (20112012) Automate TREX receipt of TAKS
scores for DC students
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/06/2011
Objective Status:
In Progress
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Measure:
To allow for automation of TAKS scores to
be downloaded form TREX directly into
BANNER student record.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently 100% of TAKS scores must be
entered manually from a paper source
document into EPCC record.
Planning - Admissions and Registrar (2011-2012) Meningitis Vaccination - (20112012) Comply with mandated enforcement
of Meningitis vaccination for students
effective Spring 2012.
Planning Year(s):
2011 - 2012
Expected Completion Date:
01/05/2011
Objective Status:
In Progress
Budget Account Number:
11000-62000
Person(s) Responsible:
Daryle Hendry
Measure:
100% compliance with THECB Rules
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently no requirements or controls for
vaccination exist at EPCC which restrict
enrollment for all credit students.
03/05/2012 6:43 PM
Task Name:
Convince TEA to modify the TREX software
Task Description:
Demonstrate to TEA that TREx as currently
designed by vendor does not support
enrollment efforts for dual credit students.
Budget Impact:
No Funding Needed
Task Name:
Research, test and implement a control
process to be incompliance with THECB
rules.
Task Description:
Observe what other institutions are planning,
review rules, and test system capabilities for
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
various solutions. Choose solution that
satisfies THECB guidelines with least
negative impact on students and EPCC.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Advanced Technology Center Machining Technology (2011-2012) Increase the number of students enrolled.
Replace full-time faculty member. Increase
the number of students graduates.
Research grants to purchase new
equipment. Establish the pathway between
the High Schools, EPCC, and UTEP. Host
advisory meetings at the ATC. Develop
new projects for the students based on the
program courses.
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/11/2010
Objective Status:
New
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Increase enrollment.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
12 students will be enrolled. Baseline:
Increase the number of graduates.
Measure:
Hiring FT faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Advertise position. Baseline: Only part time
faculty is teaching at the moment.
Measure:
Increased number of graduates.
Data Source for Measure:
Department/Area Report
Measure:
Partnerships between area companies
established
Data Source for Measure:
Department/Area Report
Measure:
Articulation and dual credit agreements
instituted
Data Source for Measure:
Department/Area Report
Measure:
Record of advisory meeting minutes sent to
institutional research.
Data Source for Measure:
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Department/Area Report
Results
Action & Follow-Up
Measure:
New projects produced by students.
Data Source for Measure:
Department/Area Report
Task Name:
Advertise
Task Description:
Advertise the program: radio, newspaper,
flyers etc.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Hire the Full Time Faculty.
Task Description:
Hire the Full Time Faculty.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Visit and Assist
Task Description:
Start to visit High Schools and assist at job
fairs.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Advanced Technology Center Credit Diesel Program (2011-2012) Implement a new credit program. Use
environmentally friendly products. Establish
03/05/2012 6:43 PM
Measure:
Introduction of the new credit courses.
Data Source for Measure:
Department/Area Report
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Measures & Standards and Baselines /
Strategies
an advisory committee and hold meetings at Standard and Baseline:
the ATC. Hire a full time lab asst. Purchase New program. Baseline: First time credit
tools for the program. Establish a coop for 1 program will be taught at EPCC
year after program. Research possibility of
Measure:
ATC being an ASE certified site. Have
Help improve the environment, and the
Financial Aid for credit students. Hire Parthealth of the students and instructors.
time faculty. Pathway between High
Data Source for Measure:
Schools, EPCC, and UTEP.
Department/Area Report
Standard and Baseline:
Planning Year(s):
New program. Baseline: First time credit
2011 - 2012
program will be taught at EPCC
Measure:
Actual Completion Date:
03/11/2010
The advisory committee will give us their
Objective Status:
input to ensure that we are teaching the
New
latest technology in the program.
Data Source for Measure:
Budget Account Number:
Pending
Department/Area Report
Standard and Baseline:
Person(s) Responsible:
Dr. Olga L. Valerio
New program. Baseline: First time credit
program will be taught at EPCC
Measure:
Post position for full time lab asst.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New credit program
Baseline: First time taught at EPCC
Measure:
Fill out the employer satisfaction evaluation
forms and submit to Institutional Research.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New credit program
Baseline: First time taught at EPCC
Measure:
Create an opening on EPCCafe
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Objectives
03/05/2012 6:43 PM
Results
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Action & Follow-Up
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Objectives
Measures & Standards and Baselines /
Results
Strategies
New program Part time instructor pool
developed
Baseline: First time credit program taught at
EPCC
Measure:
Students are approved for Pell grants
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New credit program
Baseline: First time taught at EPCC
Measure:
Research cost of tools
Data Source for Measure:
Department/Area Report
Standard and Baseline:
New program, purchase tools & equipment
Baseline: First time credit program
Action & Follow-Up
Task Name:
Committee
Task Description:
Host and find the right committee for this
program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Promote Credit Program
Task Description:
Meet with the community partners to
promote the credit program as well as
advertise in the media.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Research Companies
Task Description:
Research the different companies that offer
green products .
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Advanced Technology Center Welding Technology (2011-2012) - Apply
for grants in order to purchase new
equipment for the Welding area. Hire a Full
time lab assistant. Review existing
curriculum. Research cost and training for 2
instructors for a welding robotic arms.
Develop a class for the AWS exams. Look
for a lab for welding metallurgy.
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/11/2010
Objective Status:
New
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Research equipment and cost for the
equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Research and apply for grants that will offset
the cost of welding equipment. Baseline:
Acquire new equipment and upgrade current
equipment.
Measure:
Buy new equipment for the Welding Area.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Research and apply for grants that will offset
the cost of welding equipment. Baseline:
Acquire new equipment and upgrade current
equipment.
Task Name:
Equipment Options and Funding
Task Description:
Research equipment options and funding
sources to enhance the Welding program.
Donations will also be looked for, in order to
update the ATC.
Budget Impact:
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - Advanced Technology Center Electrical Journeyman (2011-2012) - Create
a partnership with the International
Brotherhood of Electrical Workers (IBEW)
Apprenticeship that allows the ATC
students entering the apprenticeship
program to skip the first year by using the
education from the ATC as the 1st year.
Find resources to purchase and update the
equipment. Request a Full time Lab Asst.
Create Pathways between the High
Schools, Community College, and
Apprenticeship programs in the El Paso
area. Upgrade the trainers that the students
use. Recruit and follow with the Advisory
Committee members
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/11/2010
Objective Status:
In Progress
Budget Account Number:
11000-42410
Person(s) Responsible:
Dr. Olga L. Valerio
03/05/2012 6:43 PM
Measure:
Establish Partnership
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Implementation of the 1 year curriculum with
the IBEW. Baseline: Students must attend
the 1st year of the IBEW apprenticeship
program.
Measure:
Update equipment
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Researching Industry needs. Baseline:
Meets standards in Electrical Journeyman
area.
Measure:
Hire a Full time Lab Asst.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Advertise for a full time lab asst. Baseline:
Currently there are only Part-time lab assts.
Measure:
Establish articulation agreements and dual
credit courses with the High Schools
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Courses established under the Electrical
Journeyman Program for the High Schools
Measure:
Update the equipment used in the lab area.
Data Source for Measure:
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Objectives
Measures & Standards and Baselines /
Strategies
Department/Area Report
Standard and Baseline:
Reseach the equipment needed to upgrade
the Electrical Journeyman lab.
Measure:
Hold Advisory Committee Meetings
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hold meetings at the ATC
Results
Action & Follow-Up
Task Name:
Course Syllabi
Task Description:
Review the course syllabi and compare it
with the IBEW program.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Develop and Update Courses
Task Description:
Host advisory members from IBEW as well
as advisory committee meetings to assist in
the developing and updated courses.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Enhance Program
Task Description:
Research equipment training options and
funding sources to enhance the Electrical
Journeyman program.
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Request Position
Task Description:
Request the 1 frozen positions that is in the
ATC pool.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Advanced Technology Center Maintenance of ATC Buildings 1 & 2 (2011 2012). - Painting of both building labs,
classrooms and offices.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2011
Actual Completion Date:
10/14/2011
Objective Status:
New
Budget Account Number:
11000-42403
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Painting of building
Data Source for Measure:
Department/Area Report
Standard and Baseline:
ATC has not been painted in over 7 years
Planning - Advanced Technology Center Solar Park (2011 - 2012). - Partnership with
El Paso Electric to explore a new program
in Renewable Energy using Photovoltaic
panels at the ATC.
Planning Year(s):
2011 - 2012
Expected Completion Date:
Measure:
Solar Park established
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No solar system established
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
01/16/2012
Objective Status:
New
Budget Account Number:
11000-42410
Person(s) Responsible:
Dr. Olga L. Valerio
Planning - Advanced Technology Center NSF ATE grant (2011 - 2012). - Write and
submit a grant proposal through the
National Science Foundation - Advanced
Technology Education programs. The grant
will be to develop a one year certificate and
an associates degree in Renewable Energy.
Planning Year(s):
2011 - 2012
Expected Completion Date:
01/26/2012
Objective Status:
New
Budget Account Number:
11000-42410, 11000-42411,
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
Receive grant funding
Data Source for Measure:
Department/Area Report
Planning - Advanced Technology Center Virtual Lab (2011 - 2012). - Build a Virtual
Lab in the ATC 1 foyer.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-42409
Person(s) Responsible:
Dr. Olga L. Valerio
Measure:
new
Data Source for Measure:
Department/Area Report
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Planning - Advertising Graphics - VV - New
Larger Computer Graphics Lab (2011-2012)
- We must have a larger more student
accessible computer graphics lab. This lab
must encorporate updated
equipment/software to handle industry
needs. The lab must have a full-time lab
assistant to better serve the needs of our
students.
Planning Year(s):
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
Not sure of what funding source(s) is
available at this time.
Person(s) Responsible:
Budget heads providing the appropriate
funding.
Planning - Allied Community Health
Services - RG - Student Enrollment (20112012) - Increase student enrollment into the
ACHS program
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/15/2011
Actual Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55150
Person(s) Responsible:
Irma Montoya (taking Leticia Flores' duties
for academic year)
03/05/2012 6:43 PM
Measure:
Have a 50% student enrollment increase
compared to 2010-2011 Academic year.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Average enrollment for 2010-2011 Academic
year was 5 students--wish to increase
enrollment to at least 10 students.
Task Name:
Combine recruitment efforts with EPCC
AE&I programs
Task Description:
Will be working with Patricia A. Savino and
the Adult Education Initiative grant to help
recruit candidates to enroll into the ACHS
program
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Increase ACHS awareness
Task Description:
Increase awareness of ACHS program
among EPCC counseling departments, local
high school counseling departments, and
overall El Paso area via personal meetings
with counselors, emails/mailing packet
information, and other multimedia campaigns
provided by EPCC curriculum office.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Increase transferrability to the ACHS
program
Task Description:
Implement articulation plans to either assist
high school students to enter the program or
assist present ACHS program students to
transfer to UTEP health education and
health promotion program.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Americana Language Program VV - Americana Language Program-1
(2011-2012) - Increase ALP enrollment by
5%.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/01/2011
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55320
Person(s) Responsible:
03/05/2012 6:43 PM
Measure:
Compare 2008-09 enrollment numbers with
those for 2009-10. Enrollment as of 7/20/09
is 2206.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
5% increase in enrollment. Baseline: 200809 enrollment = 2206.
11/04/2010 - 2009-2010 enrollment = 3092
(increase of 27%)
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Continue Advertising
Task Description:
Continue advertising in El Diario, Ft. Bliss
Monitor, El Paso Times.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Gail Mallinson
No Funding Needed
Projected Cost:
0.0000
Results
Action & Follow-Up
Planning - Americana Language Program VV - Technology in all classrooms (201112) - ALP will work with IT to bring total
technology to all portable classrooms.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55320
Person(s) Responsible:
Claude Mathis, Gail Mallinson, Ozcar
Robles
Planning - Anthropology - VV - Increase
student enrollment (2011-2012) - Increase
student enrollment for anthropology and
geography.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2011
Objective Status:
New
Budget Account Number:
FEB
Person(s) Responsible:
Thomas Myers
03/05/2012 6:43 PM
Measure:
An increase student enrollment from fall
2011.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Two classes cancelled for lack of enrollment
anthropology and geography fall 2011. Take
steps to ensure this does not happen again.
Task Name:
Class offerings and recruitment
Task Description:
Change existing class times of classes that
did not make to more desirable times.
Recruit students during orientations and
other student events.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Athletics - VV - Lights for
Baseball and Softball Field (2010-2011) Addition of lights on the filed will allow for
night games. It will allow for flexibility of
games and coaches could hold baseball
and softball tournaments. Practice times
could be held later in the day allowing for
student-athletes to take classes in the
morning. Increase the ability of the general
public and students to attend the night
games, by not conflicting with work and
class schedule.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/30/2013
Objective Status:
In Progress
Budget Account Number:
32008-A32008
Person(s) Responsible:
Felix Hinojosa
Measure:
The baseball and softball complex at Valle
Verde needs lights.
Data Source for Measure:
Budget Data
Standard and Baseline:
Currently, there are no light poles in the
baseball and softball compex. We need 8
light poles for baseball and 6 light poles for
softball.
Planning - Athletics - VV - Softball Dirt
(2010-2011) - Softball dirt will need to be
replaced with Stabilizer Solution dirt which
would allow us to meet the standard
requirement of a collegiate level playing
field.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
32008-A32008
Measure:
The softball field dirt will be replaced with
Stabilizer Solution dirt.
Data Source for Measure:
Budget Data
Standard and Baseline:
Currently, the dirt that is on the softball field
makes it hard to hold practice or games
when it rains. The dirt doesn't absorb the
water enough so games and practices have
to be delayed with the stabilizer solution dirt
the water is absorb automatically. By
purchasing this dirt will alleviate us from
having the purchase dirt each year due to
our winds.
03/05/2012 6:43 PM
Results
Action & Follow-Up
12/09/2011 - Due to completion of project our
funding will have to be increased by 80% due to
inflation and cost of building materials.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Fundraising
Task Description:
Coaches will need to fundraise in order to
complete this project.
Budget Impact:
Additional/New Funding Required
Projected Cost:
750000.0000
Funding Justification:
Improve safety on field, night games and
allow students to take morning classes.
12/09/2011 - We are in the bidding stage and we
will be informed by purchasing when to proceed to
the next stage.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
Person(s) Responsible:
Felix Hinojosa
Planning - Auxiliary Services - ISC Chargeback System (2011-2012). - Revise and
implement an updated ISC charge-back
system.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72002, 72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Planning - Auxiliary Services - EPCC
Master Database Employee List (20112012) - Revise and implement EPCC
Master Data List.
Planning Year(s):
2011 - 2012
Objective Status:
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Fundraising
Task Description:
Coaches will need to fundraise in order to
complete this project.
Budget Impact:
Additional/New Funding Required
Projected Cost:
95000.0000
Funding Justification:
Improve safety on softball field and allows
for continuous play.
Measure:
Accurate and timely completion of all
charge-backs.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Implementation of updated charge-back
system with 100% accuracy.
Currently being manually completed.
Task Name:
Charge-back System
Task Description:
Design, test, and implement an updated
charge-back system.
Budget Impact:
No Funding Needed
Measure:
Facilitate location of all mail recipients
therefore keeping returned mail to a
minimum.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Implementation and utilization of Master
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Objectives
New
Budget Account Number:
11000-72003, 72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Database Employee List with 100%
accuracy of mail distribution.
Present process not meeting needs.
Task Name:
Master Database Employee List
Task Description:
Develop a standarized data collection form
to submit to department budget heads.
Collaborated effort of District ISCs in
inputting information into Master Database
Employee List.
Revise/update list on a weekly basis.
Disseminate/share information with ISCs and
other departments.
Budget Impact:
No Funding Needed
Funding Justification:
N/A
Planning - Auxiliary Services - Mail Package
Release Form System (2011-2012). Revise and implement an updated package
release form system.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72003, 72007
Person(s) Responsible:
Yolanda Aguilar/Juan Flores
Measure:
Streamline process of filling out package
release form.
Facilitate District-wide location of package
recipients.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
ISC District-wide implementation of updated
package release form with 100% distribution
accuracy.
Present process is slow, tedious, and time
consuming.
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Mail Package Release Form System
Task Description:
Design, test, and implement a computerized
package release process.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - Training for
Improvement (2011-2012) - Staff
Professional Development
Planning Year(s):
2011 - 2012
Measure:
Attendance of training and workshops.
Standard and Baseline:
Provide Departmental staff the opportunity to
attend training and workshops.
Objective Status:
New
Budget Account Number:
11000-72010
Person(s) Responsible:
Juan lopez/Juan Flores
N/A.
Planning - Auxiliary Services - Challenge of
future mail communication technology
solutions/services costs (2011-2012) - To
support customer needs operation, lower
processing and support services costs.
Planning Year(s):
2011 - 2012
Measure:
To provide postal services discounts to
District-wide organizations.
Standard and Baseline:
Increase presorting of first and third class
mail, taking advantage of postal discounts
and increase the value of mail through
innovation.
Objective Status:
New
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan M. Lopez/Juan flores
03/05/2012 6:43 PM
Task Name:
Workshops
Task Description:
Identify key workshops that provide
professional development in the related job
areas.
Budget Impact:
No Funding Needed
Mail processing limited.
Task Name:
Mail processing
Task Description:
Intelligent mail processing: commingling mail
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
for significant savings that works.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - On-Site
Public Sales (2011-2012) - District Surplus
Property will be advertised and offered
through designated appproved Vendor's
auctioneer.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-72002
Person(s) Responsible:
Juan Flores
Measure:
Public Auction of District suplus property will
be advertised and sold through a designated
and approved auctioneer.
Standard and Baseline:
District auction sales will be conducted on
availability of items for public auction.
Planning - Auxiliary Services - Mail Package
Release Form System (2011-2012) - Revise
and implement an updated package
release-form system.
Planning Year(s):
2011 - 2012
Measure:
Streamline process of filling out package
release form. Facilitate district-wide location
of package recipients.
Objective Status:
New
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Task Name:
District surplus property auction sale
Task Description:
Identify suplus items for live-auction sales.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Streamline process of filling out package
release form. Facilitate district-wide location
of package recipients.
Standard and Baseline:
Present process is slow, tedious, and time
consuming.
ISC district-wide implementation of updated
package release form with 100% distribution
accuracy.
Task Name:
Design, test, and implement a computerized
package release process.
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - ISC Chargeback System (2011-2012) - Revise and
implement an updated ISC charge-back
system.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi/Juan Flores
Measure:
Accurate and timely completion of all
charge-backs.
Standard and Baseline:
Currently being manually completed.
Implementation of updated charge-back
system with 100% accuracy.
Task Name:
Design, test, and implement an updated
charge-back system.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - EPCC
Master Database Employee List (20112012). - Revise and implement EPCC
Master Data List.
Planning Year(s):
2011 - 2012
Measure:
Facilitate location of all mail recipients
therefore keeping returned mail to a
minimum.
Standard and Baseline:
Present process not meeting needs.
Objective Status:
New
Budget Account Number:
11000-72005
Person(s) Responsible:
Elda Shahabi
Implementation and utilization of Master
Database Employee List with 100%
accuracy of mail distribution.
Task Name:
Develop, Collaborate, Revise/Update, and
Disseminate.
Task Description:
Develop a standardized data collection form
to submit to department budget heads.
Collaborated effort of district ISCs in
inputting information into Master Database
Employee List.
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Revise/update list on a weekly basis.
Disseminate/share information with ISCs and
other departments.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - ISC to
Upgrade copiers (2011-2012) - Revise and
implement needs for Northwest and
Transmoutain ISCs.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72004
Person(s) Responsible:
Maria B. Suarez/Juan Flores
Measure:
Input of copier needs within each campus;
faster and reliable copiers.
Measure:
Input of copier needs within each campus;
faster and reliable copiers.
Standard and Baseline:
Present copiers are too slow and are always
needing parts.
Implementation and utilization of upgraded
copiers 100%.
Task Name:
Design/Develop
Task Description:
Design a plan and develop all information
required for upgraded copiers that are
needed at both ISCs/NW/TM.
View different copiers to meet the needs of
ISCs and implement them.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - ISC Work
Area (2011-2012) - Plan and implement for
a larger work area.
Planning Year(s):
2011 - 2012
Measure:
Approval on completion of work area.
Standard and Baseline:
Currently work area does not have sufficient
space.
Objective Status:
New
Implementation of larger work area with
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
completion of 100%.
Budget Account Number:
11000-72006
Person(s) Responsible:
Maria B. Suarez/Juan Flores
Task Name:
Disign/Implement Work Area
Task Description:
Design and implement work area to meet
ISC's needs for its customers.
Budget Impact:
No Funding Needed
Planning - Auxiliary Services - Receive and
Deliver Incoming and Inter-campus mail.
Advantage of Mail Discounts (2011-2012) Sort incoming mail and deliver to each
campus and follow EPCC safety rules.
Measure:
Getting proper Safety training at least once
a year FY 2011-2012.
Process EPCC outgoing mail and take
advantage of Postal Discounts.
Planning Year(s):
2011 - 2012
Results
Action & Follow-Up
Process EPCC outgoing Mail and obtain the
best rates to save money.
Standard and Baseline:
N/A
Objective Status:
New
Budget Account Number:
11000-72001
Person(s) Responsible:
Juan M. Lopez/Juan Flores
Planning - Auxiliary Services - Received
and Deliver Merchandise (2011-2012) Check merchandise and deliver to
requestor(s), and follow EPCC safety rules.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-72010
Person(s) Responsible:
Juan M. Lopez/Juan Flores
03/05/2012 6:43 PM
Measure:
Getting proper Safety Training at least once
a year FY 2011-2012.
Standard and Baseline:
N/A
Provide adequate service to EPCC districtwide.
Task Name:
N/A
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Biology - NW - Open Walkway to
BIOL/CHEM Prep Room (2011 - 2012). The BIOL/CHEM Prep Room could only be
accessed through the BIOL/CHEM labs
C229 and C223. The lack of a walkway to
the prep room forced biology and chemistry
instructors as well as pick-up and drop-off of
specimens and supplies to interrupt ongoing
lectures or laboratory sessions. This
problem would be solved if current small
office space C227 is converted into a
walkway into the prep-room.
Planning Year(s):
2011 - 2012
Expected Completion Date:
02/04/2012
Actual Completion Date:
02/14/2012
Objective Status:
Met
Budget Account Number:
11000-55333
Person(s) Responsible:
Hilda S. Taylor
Measure:
A survey will be conducted at the end of the
spring 2012 semester among the
Biology/Chemistry Faculty to determine
whether the walkway has had a positive or a
negative effect on their lecture or laboratory
sessions.
Data Source for Measure:
Survey Data
Standard and Baseline:
No Walkway to the BIOL/CHEM Preproom
resulted in continuous interruptions.
Walkway to the BIOL/CHEM Preproom
completely eliminated the interruptions to
lecture and laboratory sessions
Planning - Budget Office - Upload Budget
Into Banner (2009-2012) - Investigate the
use of spreadsheet budgeting to upload the
budget into Banner by creating a more
efficient method of uploading the budget
into the budget module.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2012
Objective Status:
Measure:
Work with Information Technology
department to devise a way to upload the
budget into Banner automatically.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: We currently input the budget into
Banner manually. This project will probably
do three quarters of the total budget, but it
will be an improvement of having to manually
input all data.
03/05/2012 6:43 PM
Results
Action & Follow-Up
02/23/2012 - Even though we have improved and
become more efficient in the method of uploading
the budget, we continue to look for ways to
improve the process.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Work with the IT Department
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Objectives
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Planning - Budget Office - Expansion of the
Budget Office (2009-2012) - Expand the
Budget Office to provide ample working
space and a conference room for training
purposes.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Actual Completion Date:
11/28/2011
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Planning - Budget Office - Investigate the
use of Self-Service Budgeting (2010-2012) Have Budget Heads input their budget(s)
into Banner.
Planning Year(s):
2010 - 2011
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Work with the Information Technology
Department on developing a way of
uploading spreadsheets into Banner by
finding a software that has this capability.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Meetings between the Budget Director and
members of physical plant and external
contractors are taking place to plan out
remodeling.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: We do not have sufficient working
space. We hope to improve working
conditions.
11/28/2011 - External contractors completed
remodeling.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Expansion of Office Area
Task Description:
The expansion will allow us to do training in
our conference room and ease the over
crowdedness.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Complete the evaluation for 2011-2012
budget.
Data Source for Measure:
Budget Data
Standard and Baseline:
Baseline: Budget Heads provide the budget,
08/31/2012 - We are still looking at how we can
use self-service budgeting. We got some ideas,
but we need to change our set-up to implement
them.
Progress:
Satisfactory
Action Plan Status:
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Objectives
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
1 - Action Plan Needed
President and VP's approve it and we input
the data into Banner. Hope to reduce the
time to input the budget into Banner.
Task Name:
Network
Task Description:
Network at the SunGard Summit to find out
how other people are using Argos. Also, use
ListServ.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Budget Office - Monitor Inactive
Funds and Orgs (2011-2012) - Work with
Information Technology Department to
identify, delete and monitor all funds and
orgs that are inactive in the approval queue
routing screens.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measure:
The maintenance queue is running
smoother.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: The maintenance queue is slow
because of inactive funds and orgs
accumulated over the years. The
maintenance queue should run quicker.
Planning - Budget Office - Reduce Size of
Budget Book (2011-2012) - Plan a way to
reduce the number of pages (average size
Measure:
The number of pages in the Budget Book
03/05/2012 6:43 PM
Results
Task Name:
Remove inactive personnel on a timely
basis.
Task Description:
Make sure that IT receives the separations
on inactive personnel.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Page 27 of 185
Objectives
is about 900 pages) of the Budget Book by
using spreadsheets and summary totals.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measures & Standards and Baselines /
Strategies
will be less.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: In the largest section of the
Budget Book, expenditures are listed by
account, while the adopted budget for two
years are listed by pool. Making the
expenditure column consistent with the
adopted budget columns (listed by pool)
would reduce the number of pages in the
Budget Book.
Results
Action & Follow-Up
Task Name:
Eliminate the details by summarizing the
expenditures.
Task Description:
Summarize the expenditures in groups i.e.
salary and wages and supplies.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Budget Office - Correct Program
Codes of Positions (2011-2012) - Correct
program codes of positions in institutional
accounts and self-supporting programs in
order to generate reports reflecting correct
information.
Planning Year(s):
2011 - 2012
Actual Completion Date:
02/20/2012
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
03/05/2012 6:43 PM
Measure:
Run an exemption report from Argos that
shows difference between the program code
that is manually input and the program code
that is in Banner. A list is generated and
given to Human Resources.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: The Accounting Department was
processing a journal entry every month to
correct program codes. Working with
Human Resources to make corrections in
Banner.
03/01/2012 - A total of 160 positions were
corrected after the review.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Run Argos Report
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Periodically, generate exemption report from
Argos to get list of errors. Have HR
department make corrections.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Budget Office - Review Full and
Part-Time Faculty Salaries (2011-2012) Review full-time and part-time faculty
salaries for several semesters to determine
which areas have incorrect account
numbers.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Measure:
Run Argos reports and prepare
spreadsheets to compare differences in
expenditures.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Manually reviewed FAAF's
(Faculty Assignment/Action Forms) and
PAR's (Personnel Action Records) for
accuracy of information.
Planning - Budget Office - Review Budgets
and Expenditures (2011-2012) - Review
budgets and expenditures on a monthly
basis, research discrepancies, and report
findings to the accountant for correction.
Measure:
When Banner reports are run, orgs/funds
with expenditures have a budget.
Data Source for Measure:
Department/Area Report
03/05/2012 6:43 PM
03/01/2012 - After the review was done, the
analysis showed FAAF's were done incorrectly in
the Dean's Offices.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Standard: Run reports and have the correct
information.
Task Name:
Review and Correct Salaries
Task Description:
Review and correct salaries by running
Argos reports and preparing spreadsheets to
compare differences in expenditures.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Planning - Budget Office - Report of
Fundable Operating Expenses (2011-2012)
- Created a report in Argos to separate
expenditures by program code and
categories to facilitate the Report of
Fundable Operating Expenses (RFOE).
Planning Year(s):
2011 - 2012
Actual Completion Date:
11/14/2011
Objective Status:
Met
Budget Account Number:
11000-73100
Person(s) Responsible:
Jerry Fulton
Planning - CE Health - RG - Nail Tech
(2011-2012) - Increase enrollment
Planning Year(s):
2011 - 2012
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
Baseline: Currently, the accountant
processes journal entries monthly to correct
errors. Make budget heads and staff aware
of the problems and have less recurring
errors reflected on reports.
Action & Follow-Up
Task Name:
Identify Errors
Task Description:
Research and identify errors before closing
so that they can be corrected before closing.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
By comparing the previous years' report to
the current figures.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Manually collect data from
different sources and use spreadsheets.
Computerize it to have a more accurate
report.
11/14/2011 - By working with Information
Technology, the Argos report that was created,
was used in preparing the Report of Fundable
Operating Expenses (RFOE).
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Run Argos Report
Task Description:
Run Argos report to facilitate the RFOE.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Additional students enrolled
Data Source for Measure:
Enrollment Data
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Objectives
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
12287-S12287
Person(s) Responsible:
Marta de la Fuente/Grace Roman
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Currently there are 12 students enrolled.
Increase enrollment by 20%
Action & Follow-Up
Task Name:
Advertising
Task Description:
Will advertise in local media, such as
billboards and radio.
Budget Impact:
No Funding Needed
Projected Cost:
3000.0000
Planning - CE Health - RG - Accreditation
(2011-2012) - Maintain accreditation for the
two nursing assistant sites
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-42300
Person(s) Responsible:
Marta de la Fuente
Measure:
Report from the Texas Department of Aging
and Disability Services.
Data Source for Measure:
External Report
Standard and Baseline:
The two nursing assistant sites are currently
accredited by the Department of Aging and
Disability Services.
Planning - CE Industrial Training, Personal
Enrichment - VV - Visual Art Classes
(Children's College)-(2011-2012) - To meet
the demand in the community, new
Measure:
The Children' s College department will offer
two new art classes.
Standard and Baseline:
03/05/2012 6:43 PM
Results
Task Name:
State Guidelines and Requirements will be
Followed to Ensure Accreditation
Task Description:
Qualified faculty will be employed to teach
the classes. Nursing homes will be added or
deleted to program as they become eligible
or ineligible to accept students.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Page 31 of 185
Objectives
visual/drawing courses will be added to
schedule.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-42111
Person(s) Responsible:
Kathleen S. Lopez
Measures & Standards and Baselines /
Strategies
Currently, offering one art course.
Action & Follow-Up
Task Name:
New course development
Task Description:
Partnering with Young Rembrandts visual art
program. Classes will be offered at the TM
and VV campus.
Budget Impact:
No Funding Needed
Planning - CE Industrial Training, Personal
Enrichment - VV - e-marketing (2011-2012)
- To develop an e-marketing plan for the CE
Personal Enrichment area.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-42102
Person(s) Responsible:
Kathleen Lopez
Measure:
After a year of implementing new
emarketing, the plan is for a 3% increase in
enrollment.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Presently, the department is not using
emarketing.
Planning - CE Industrial Training, Personal
Enrichment - VV - CE CAD Training (20112012) - Add CE CAD classes to meet the
demand of Industry, needed for skill
development.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Measure:
The Continuing Education department will
add 2 new drafting classes to the schedule.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Presently the Continuing Education
department offers only 2 classes, more are
needed at a higher skill level.
03/05/2012 6:43 PM
Results
Task Name:
Identify resources.
Task Description:
A small task force will be identified to assist
with developing the emarketing and
implementation
Budget Impact:
No Funding Needed
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Objectives
Objective Status:
New
Budget Account Number:
11000-42202
Person(s) Responsible:
Kathleen Lopez
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
New course development.
Task Description:
The director will meet with the Continuing
Education faculty to develop the new
classes.
Budget Impact:
No Funding Needed
Planning - CE Office Technology - Increase
Enrollment (2011 - 2012). - Increase
enrollment and number of different courses
offered .
Planning Year(s):
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
12195-S12195
Person(s) Responsible:
Dr. Olga L. Valerio
Planning - Center for Students with
Disabilities - Office Space (2011-2012) Increase CSD office/lab space for Rio
Grande, Mission del Paso, Transmountain,
and Valle Verde campuses.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Planning - Center for Students with
Disabilities - Texas Accessibility Academy
03/05/2012 6:43 PM
Task Name:
CSD Office space
Task Description:
Expand the existing CSD office for the Rio
Grande, Transmountain, Mission del Paso,
and Valle Verde campuses.
Budget Impact:
No Funding Needed
Funding Justification:
NA
Measure:
One three day TAA training by the end of
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Objectives
(TAA) (2011-2012) - To bring the TAA
training on the new federal/state standards
for accessibility to El Paso for EPCC staff
and the community.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2011
Actual Completion Date:
12/31/2011
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Planning - Center for Students with
Disabilities - Training (2011 - 2012). - To
participate in a minimum of 5 trainings a
year. This will be done through the Faculty
Resource Center and the national AHEAD
organization.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No other related training exists in El Paso.
Results
Action & Follow-Up
Task Name:
Texas Accessibility Academy
Task Description:
Three day training by the Compliance
Division/Architectural Barriers through EPCC
Continuing Education. This is for EPCC staff
and the El Paso community. Staff
scholarship will be used by EPCC staff.
Budget Impact:
No Funding Needed
Funding Justification:
NA
Measure:
5 trainings a year
Data Source for Measure:
Department/Area Report
Standard and Baseline:
2 trainings a year
Task Name:
Jan Lockhart
Task Description:
Trainings will cover the various ADA and
other disabled student issues that impact
CSD or the College.
Budget Impact:
Additional/New Funding Required
Projected Cost:
300.0000
Funding Justification:
Subscription to AHEAD audio conferences
that will be open to all College staff.
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Objectives
Planning - Center for Students with
Disabilities - Assistive Technology
Awareness (2011-2012) - Educate faculty,
staff, students, community about the
assistive technology equipment in the
Assistive Technology Lab. To provide a
more in-depth knowledge of the various
pieces of equipment and software that is
available to individuals with disabilities.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2012
Actual Completion Date:
12/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Planning - Center for Students with
Disabilities - Vial of Life Program (20112012) - For individuals to have a Vial of Life
in their home with medical information
readily available in case of an emergency.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Measure:
A different piece of equipment/software will
be displayed once a month.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Not being done at the moment.
Results
Action & Follow-Up
Task Name:
Assistive Technology Awareness activity
Task Description:
Once a month a new piece of assistive
equipment/software will be displayed in an
open area in the CSD offices to be viewed
by students, staff, community, faculty that
come into the office. Right now they have to
go to the lab. This will make it more readily
accessible for learning about each piece. It
will also be displayed in the CSD news
corner which is currently on line.
Budget Impact:
No Funding Needed
Measure:
Give out 250 in the first year. This will be an
on-going program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0
Task Name:
Vial of Life Program
Task Description:
Using CSD and EPCC marketing to aquaint
the College with the program. Ask for
donations to purchase the lables and forms.
Collect donated vials to fill.
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Center for Students with
Disabilities - Service Animal Policy (20112012) - Based on ADAAA, write a service
animal on campus policy for the College.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart, Maria E. Lopez
Measure:
The publication of a service animal policy for
the College
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Center for Students with
Disabilities - Clint Initiative (2011-2012) Work with Clint Independent School District
in preparing disabled students making the
transition from high school to post
secondary.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Measure:
6 students attend 5 identified classes
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Planning - Center for Students with
Disabilities - Intellectual Challenged
Program (2011-2012) - To assist in the
development of a workforce program for
Measure:
Work towards the development of a
workforce program for intellectually
challenged students age 18 to 21 years old.
03/05/2012 6:43 PM
Results
Action & Follow-Up
Task Name:
Develop a service animal policy
Task Description:
Met with the EPCC Police Chief and the
Director of Institutional Effectiveness to
purpose a written policy which will be
presented to the governing board
Budget Impact:
No Funding Needed
Task Name:
Special education high school students from
Clint ISD sitting in academic classes
Task Description:
6 special education students will attend 1 of
5 identied classes to experience college
level classes.
Budget Impact:
No Funding Needed
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Objectives
intellectually challenged students in
collaboration with El Paso Independent
School District, College Workforce, Grants
Management Office, and the Department of
Assistive and Rehabilitative Services.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Planning - Center for Students with
Disabilities - Department Internal Area
Survey (2011-2012) - Distribute a survey to
assess services provided by Campus
Representatives, Interpreting Services
Coordinator, Testing Specialist, Assistive
Technology Specialist, Front Desk
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000 64001
Person(s) Responsible:
Jan Lockhart
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Action & Follow-Up
Task Name:
Develop a program for intellectually
challenged students
Task Description:
Hold at least 4 meetings to progress toward
the development of a workforce program
aimed at special ed intellectually challenged
students ages 18- 21 years in the El Paso
area.
Budget Impact:
No Funding Needed
Measure:
Distribute a survey to students once a year
regarding services provided by different
areas within CSD
Data Source for Measure:
Department/Area Report
Standard and Baseline:
0 100%
Task Name:
Develop and distribute surveys
Task Description:
Will design a survey regarding services
provided in different areas at CSD offices.
Distribute surveys to students and have
them returned to Assistant Director for
recording and analysis from which changes
can be implemented
Budget Impact:
No Funding Needed
Planning - College Readiness - High School Measure:
Visits (2009-2012) - Visit all area high
2009-2010 Visit all area high schools in the
school to give assessment orientation to
Region 19
03/05/2012 6:43 PM
Results
02/22/2012 - Visit with all 40 area high school
seniors.
Progress:
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Objectives
high school seniors.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
04/27/2012
Objective Status:
In Progress
Budget Account Number:
12023
Person(s) Responsible:
Cynthia Aguilar
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Measure:
2010-2011 Visit all area high schools in the
Region 19
Data Source for Measure:
Department/Area Report
Results
Action & Follow-Up
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
02/22/2012 - Visit with all 40 area high school
seniors
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 Visit all area high schools in the
Region 19
Data Source for Measure:
Department/Area Report
Task Name:
Visit in person with high school seniors to
promote a college going culture
Task Description:
Meet in town hall meeting style with students
Budget Impact:
No Funding Needed
Planning - College Readiness - Visit school
district administration (2009-2012) - Work
with district administration to see how we
can bridge the gaps for entering post
secondary.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
04/27/2012
Objective Status:
In Progress
Budget Account Number:
03/05/2012 6:43 PM
Measure:
2009-2010 Visit all area school districts in
the Region 19 to meet with administration
Data Source for Measure:
Department/Area Report
Measure:
2010-2011 Visit all area school districts in
the Region 19 to meet with administration
Data Source for Measure:
Department/Area Report
02/22/2012 - Visit with all 12 area school districtict
administration
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
02/22/2012 - Visit with all 12 area school districtict
administration
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
12023
Person(s) Responsible:
Cynthia Aguilar
Measures & Standards and Baselines /
Strategies
Measure:
2011-2012 Visit all area school districts in
the Region 19 to meet with administration
Results
Action & Follow-Up
Data Source for Measure:
Department/Area Report
Task Name:
Visit with area superintentents to discuss
policy pertaining to College Readiness
Task Description:
Conference type meetin with administration
at each school district
Budget Impact:
No Funding Needed
Planning - College Readiness - High School
Counselor Visits (2009-2012) - Visit with
high school counselors to explain the
importance of placement testing.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
04/27/2012
Objective Status:
In Progress
Budget Account Number:
12023
Person(s) Responsible:
Cynthia Aguilar
Measure:
2009-2010 Visit all area high schools in the
Region 19 to meet with counselors with
issues pertaining to College Readiness
Data Source for Measure:
Department/Area Report
02/22/2012 - Visit with all 40 area high school
counselors
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2010-2011 Visit all area high schools in the
Region 19 to meet with counselors with
issues pertaining to College Readiness
Data Source for Measure:
Department/Area Report
02/22/2012 - Visit with all 40 area high school
counselors
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 Visit all area high schools in the
Region 19 to meet with counselors with
issues pertaining to College Readiness
Data Source for Measure:
Department/Area Report
Task Name:
Meet with Counselors to discuss college
readiness policy/produce
Task Description:
Group meeting with high school counselors
03/05/2012 6:43 PM
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Page 39 of 185
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
at each high school.
Budget Impact:
No Funding Needed
Planning - College Readiness - Gateway to
College Implement (2010-2013) - Assess
and Monitor the Gateway to College
program
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
20353
Person(s) Responsible:
Cynthia Aguilar
Measure:
2010-2011 50% of Students entering the
Gatewaya to College program will graduate
with a high school diploma and some
college credit.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
02/22/2012 - Selected 50 students to participate in
the Gateway to College program
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
2011-2012 50% of Students entering the
Gatewaya to College program will graduate
with a high school diploma and some
college credit.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Measure:
2012-2013 50% of Students entering the
Gatewaya to College program will graduate
with a high school diploma and some
college credit.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Task Name:
Meet with National network and school
districts to discuss student progress
Task Description:
Monthly conference calls to update student
progress
Budget Impact:
No Funding Needed
Planning - College Readiness - Pathways
03/05/2012 6:43 PM
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Page 40 of 185
Objectives
Project Teacher Vertical Teams (20112013) - Meet with region 19 high school
faculty to look at student level data.
Planning Year(s):
2011 - 2012
2012 - 2013
Expected Completion Date:
08/30/2013
Objective Status:
In Progress
Budget Account Number:
P22657
Person(s) Responsible:
Cynthia Aguilar
Measures & Standards and Baselines /
Strategies
Measure:
2011-2012 End of year symposium
Data Source for Measure:
Focus Group
Action & Follow-Up
Measure:
2012-2013 End of year symposium
Data Source for Measure:
Focus Group
Task Name:
End of Year symposium
Task Description:
Invite key stake holders at each school
district, College and University to explain the
findings of the vertical teams
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
30000.0000
Planning - Comptroller - Increase Accounts
payable Direct Deposit to Vendors
(2011/2012) - Increase the number of
accounts payable vendors that are
participating in the EPCC payment process
that transmits payments to vendors via
ACH.
Planning Year(s):
2011 - 2012
Measure:
The participation percentage will exceed
25% of the total number of active vendors
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Between 55% to 75% of the total number of
active vendors will be on direct deposit by
the end of the fiscal year.
Objective Status:
New
Budget Account Number:
11000-73206
Person(s) Responsible:
Fernando Flores
Task Name:
Coordinate more participation in direct
deposit
Task Description:
In coordination with the Purchasing
Department, require all new vendors to enroll
in direct deposit. Existing vendors, which
have been mailed a letter, will be contacted
in person and requested to participate in
direct deposit by emphasizing the benefits to
the vendor
03/05/2012 6:43 PM
Results
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Page 41 of 185
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Planning - Comptroller - Utilize Banner
Imaging for Data Control Records (20112012) - Begin training staff and imaging
journal entries submitted to Data Control for
input.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-73206
Person(s) Responsible:
Fernando Flores
Planning - Contract Opportunities - Contract
Opportunities Center (2011-2012) - To
achieve objectives and goals specified in
the cooperative agreement SP4800-11-21188 and support the Procurement
Technical Assistance initiative in
accordance with Section VIII of the
solicitation for Cooperative Agreement
Application (SCAA)
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2012
Objective Status:
New
Budget Account Number:
03/05/2012 6:43 PM
Measure:
Journal entries are being entered into the
imaging process
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Current journal entries for the month are
entered into the imaging system.
Task Name:
Become knowledgeable of the Banner
imaging system, test, and begin inputting.
Task Description:
Learn how to use the system. Create
indexes for record types, acquire hardware
and software needed, obtain training. Test
process. Begin scanning of records. Monitor
quality of input and fine tune if necessary.
Budget Impact:
No Funding Needed
Measure:
The number of clients that demonstrate the
ability to respond to solicitations and obtain
contracts with lessening dependence on the
Contract Opportunities Center for
assistance.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Conduct outreach activities and training to
meet the needs of active clients.
Task Name:
Conduct Outreach Activities and Specialized
Training
Task Description:
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Page 42 of 185
Objectives
11000-41001
Person(s) Responsible:
Joseph R. Conway
Planning - Contract Opportunities - Contract
Opportunities Center 2 (2011-2012) - To
provide professional and effective
Procurement Technical Assistance to
businesses in El Paso County that wish to
do business with government entities; To
assist no fewer than 80% of established
goals for women owned, Service Disabled
Veteran owned, HUBZone located and
Small Disadvantaged owned businesses
within El Paso County.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2012
Objective Status:
New
Budget Account Number:
11000-41001
Person(s) Responsible:
Joseph R. Conway
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Conduct Workshops, seminars, conferences
and one on one counseling to address the
needs of the small business community.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
450000.0000
Funding Justification:
Cooperative Agreement SP4800-11-2-1188
Measure:
Accomplishment of 80% of established
goals
Data Source for Measure:
External Report
Standard and Baseline:
Services 400 Active Clients, sponsor 15
outreach events, participate in 25 outreach
events, 350 initial contacts,180 Small
Disadvantaged, 86 Woman Owned, 4
HUBZone Located, 20 Service Disabled
Veteran, conduct 550 follow-up sessions;
Task Name:
Perform Outreach, Conduct Workshops,
Attend Conferences Conduct Seminars
Task Description:
The Contract opportunities Center will
sponsor training and informational events
each quarter in order to keep clients
apprised of regulatory changes, provide
networking opportunities and provide
technical assistane. The staff will conduct
one on one counseling seesions to assist
business owners with developing or
expanding their businesses, assist with
registrations or providing guidance through
the procurement process. Each quarter
workshops will be conducted to meet the
immediate needs of clients in specific areas
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Page 43 of 185
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
of expected performance. Staff will attend
conferences conducted by government
agencies or organizations to develop
relationships and obtain training necessary
to provide effective counseling to active
clients and use information obtained to
develop seminars and workshops that
benefit registered clients.
Budget Impact:
Additional/New Funding Required
Projected Cost:
138174.0000
Planning - Counseling - VV - Improved front
desk reception area (2011-2012) Streamline and improve efficiency of front
desk reception area, including telephone
answering by developing a rotation system
of support staff.
Planning Year(s):
2011 - 2012
Budget Account Number:
11000-65001
Person(s) Responsible:
Irma Craver-Castillo
Measure:
Rotation of front staff is functioning smoothly
and is streamlined. Entire front staff is being
utilized and telephone is being answered at
a higher rate than previously.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% streamlined rotation of front staff and
telephone is answered 100% of the time.
No rotation of support staff. Inefficiency
during peak time. Telephone not always
answered during peak time.
Task Name:
Streamline and Improve efficiency of front
desk
Task Description:
Develop rotation of support staff and
streamline, 1, 2, and 3 at 2 hour intervals.
Station 1 for telephone answering, 2 and 3
for computer stations for signing in students.
Purchase key pads for students to enter their
student ID number and have IT connect this
03/05/2012 6:43 PM
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Page 44 of 185
Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
system to computers. This will make our
sign-in system more private and efficient.
Budget Impact:
No Funding Needed
Planning - Criminal Justice - VV - Increase
Fill Rate (2011-2012) - Manage course
offerings on each campus to assure that
Criminal Justice courses reach the 80% fill
standard. With special emphasis on the
Deans from the smaller campuses to take
class fill rate into consideration before
making Criminal Justice courses on their
respective campuses.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/13/2011
Actual Completion Date:
09/30/2011
Objective Status:
New
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Measure:
Increase fill rate on each campus offering
Criminal Justice courses to optimum level.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
80% standard. Baseline: 64% District-Wide.
Planning - Criminal Justice - VV - Increase
FT Staffing (2011-2012) - Increase the
percentage of course sections taught by full
time faculty.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/13/2011
Objective Status:
New
Measure:
Consult the Master Class Schedule and
Faculty Employment databases to compute
a percentage of course sections taught by
full time faculty.
Data Source for Measure:
Program Review Data
Standard and Baseline:
60%. Baseline: 34% district wide, 50% at
Valle Verde, 0% at Ft. Bliss, 0% at Mission
del Paso, 3% at Northwest, and 0% at
03/05/2012 6:43 PM
10/03/2011 - District: 73%, Fort Bliss: 0%, Mission
del Paso: 53%, Northwest: 43%, Rio Grande:
66%, Transmountain: 75%, Valle Verde: 80%.
Because the Criminal Justice Planning has been
broken out by campus, and this section is for the
Valle Verde campus only, the standard has been
met.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Course Management
Task Description:
Continue recruiting strategies for recruitment
of new students as discussed last year.
Begin course management, especially on the
smaller campuses, that uses smaller
classrooms when available and takes class
fill rate into consideration before allowing
classes to make.
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Page 45 of 185
Objectives
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Measures & Standards and Baselines /
Strategies
Transmountain.
Results
Action & Follow-Up
Task Name:
Hire FT Tenure Track Faculty Member
Task Description:
Hire a full time, tenure track faculty member
for the Valle Verde campus. Begin a
discussion of the feasibility of adding a fifth
full time, tenure track faculty member if
trends in enrollment continue to increase.
Planning - Criminal Justice - VV - Student
Satisfaction (2011-2012) - To increase the
level of student satisfaction with the
program as measured by the student
survey.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/13/2011
Objective Status:
New
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Planning - Criminal Justice - VV - Increase
Fill Rate (2011-2012)_1 - Manage course
offerings on each campus to assure that
Criminal Justice courses reach the 80% fill
standard. With special emphasis on the
Deans from the smaller campuses to take
class fill rate into consideration before
making Criminal Justice courses on their
respective campuses.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/13/2011
Actual Completion Date:
03/05/2012 6:43 PM
Measure:
Increase fill rate on each campus offering
Criminal Justice courses to optimum level.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
80% standard. Baseline: 64% District-Wide.
Task Name:
Course Management
Task Description:
Continue recruiting strategies for recruitment
of new students as discussed last year.
Begin course management, especially on the
smaller campuses, that uses smaller
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Page 46 of 185
Objectives
09/30/2011
Objective Status:
New
Budget Account Number:
55380
Person(s) Responsible:
Michelle C. Watkins
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
classrooms when available and takes class
fill rate into consideration before allowing
classes to make.
Planning - Customized Training Customized Training (2011-2012) Continue delivery of Skills Development and
Private Contracts
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
Met
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Measure:
Skills Development Programs delivered.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Construction Energy Technology Training
(CETT) Amendment Pending extending
contract to November 30, 2011.
Planning - Customized Training Customized Training 2 (2011-2012) Develop three (3) Skills Development
Funding Proposals adhering to strict TWC
guidelines.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-41003
Measure:
Number of Proposals developed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline: In
coordination with the Texas Workforce
Commission (TWC) and Workforce Solutions
Upper Rio Grande, recruit employer partner
companies and develop three (3) employer
driven training programs.
03/05/2012 6:43 PM
Results
Task Name:
Implementation
Task Description:
Amendment implementation, evaluation and
closeout with resources and partners
pertinent to the program.
Budget Impact:
No Funding Needed
Task Name:
Implementation
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Objectives
Person(s) Responsible:
James Coe
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Task Description:
Program planning, implementation with
resources and partners pertinent to each
program.
Budget Impact:
No Funding Needed
Planning - Customized Training Customized Training 3 (2011-2012) Develop Private Training Contracts as
requested by companies.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-41003
Person(s) Responsible:
James Coe
Measure:
Number of Private Contracts implemented.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Estimate securing and implementing two (2)
private contracts during plan year 20112012.
Planning - Customized Training Customized Training 4 (2011-2012) Continue Delivery of Apprenticeship
Program
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-41003
Person(s) Responsible:
Measure:
Number of Apprenticeship Partners and
Trainees.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Achieve Program Plan Metrics. Baseline:
Apprenticeship program has eight (8)
partners (2010-2011). Recruitment of
additional apprenticeship partners.
03/05/2012 6:43 PM
Results
Task Name:
Implementation
Task Description:
Contract planning, implementation with
resources and partners pertinent to each
training contract as requested by local
businesses.
Budget Impact:
No Funding Needed
Task Name:
Implementation
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Objectives
James Coe
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Program planning, implementation with
resources and partners pertinent to each
apprenticeship program.
Budget Impact:
No Funding Needed
Planning - Dance - VV - Student Dance
Organization (2011-2012) - To create a
student dance organization that provides
students with more performance
opportunities, a mode of expression, and a
means to fundraise for dance
festivals/workshops. This will allow
students to develop artistry and
organizational skills.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55205
Person(s) Responsible:
Christina Mitchell
Planning - Dance - VV - Dance Website
(2011-2012) - Generate a website
dedicated to the EPCC dance program.
Information about faculty, courses offered,
performances, degree plans, and the
departments mission will be stated.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55205
Person(s) Responsible:
Christina Mitchell
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/13/2011 - The student retention rate increased
by more than 3% in the division. The retention rate
for Fall 2010 was 78.7% and for Spring 2011 was
75.6%. Math continues to have the lowest
retention rate; the retention rate for developmental
math was 66.9% in Fall 2010 and 61.3% in Spring
2011. The retention rate for transfer math was
68.5% in Fall 2010 and 66% in Spring 2011.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Related Documents:
Fall 2010-Spring 2011 Charts.docx
02/15/2012 - Monitor retention in the
division for the 2011-2012 school
year by discipline.
Work with disciplines to identify
strategies to increase retention
rates.
Have a meeting with the division
coordinators to share retention rates
and to discuss strategies.
Conduct focus groups with faculty
and students to identify other factors
impacting retention and grade
distribution challenges.
Planning - Dance - VV - American College
Dance Festival (2011-2012) - Continued
participation in ACDF to develop the
national reputation of the EPCC dance
program and to expose EPCC students to
the wider world of dance outside of El Paso.
Planning Year(s):
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
11000-55205
Person(s) Responsible:
Christina Mitchell
Planning - Dean, Architecture, Arts, Math
and Science at VV - Student Retention
(2009-2012) - Improve student retention
rate/student success rate in the division.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-13003
Person(s) Responsible:
Bobby Ortega, Tonie Badillo, and division
faculty coordinators
03/05/2012 6:43 PM
Measure:
Student retention in the division will be
tallied at the end of the 2009-2010 academic
year.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Student retention will improve by
approximately 3% in the division. Baseline:
Currently, student retention is approximately
71% in the division.
02/01/2012 - We will continue
exploring options implemented
through projects such as the Math
Emporiums, Statway, and Complete
College America. We will conduct
focus groups with faculty and staff to
identify other possible strategies to
increase success in math courses in
the division.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Retention Strategies
Task Description:
Faculty will be encouraged to develop
effective retention strategies and implement
them in their classrooms during 2009-2010.
Faculty will also be asked to attend
workshops dealing with improving student
retention.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Dean, Architecture, Arts, Math
and Science at VV - 2+2 Articulation
between EPCC and Texas Tech University Architecture (2011-2012) - Enhance the 2+2
articulation between EPCC and Texas Tech
University College of Architecture El Paso
to provide a seamless transition for students
who graduate with an Associate's Degree in
Architecture to continue their four-year
degree at TTU.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/11/2012
Objective Status:
New
Budget Account Number:
11000-55325
Person(s) Responsible:
Tonie Badillo, Ken Gorski
03/05/2012 6:43 PM
Measure:
Number of EPCC architecture students who
transfer to TTU.
Data Source for Measure:
Department/Area Report
10/17/2011 - Funding award notification was
received in October 2011 of a 1.2 million-dollar
HSI STEM grant (5.9 million for five years) from
the U.S. Department of Education. This grant will
enhance the EPCC-TTU partnership providing
shared facilities, advising, and joint project and
activities.
Progress:
Satisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Architecture Building
Task Description:
A grant was submitted to partially fund a new
architecture building at the Valle Verde
campus that will provide better facilities for
this growing discipline. However, additional
funding will be required.
Budget Impact:
Additional/New Funding Required
Projected Cost:
250000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/17/2011 - U.S. Department of Education HSI STEM grant funding was not awarded in Fall 2011.
However, the grant missed the mark by .3 points.
The team will work on reviewing the evaluators'
comments and submitting a stronger application in
the summer 2012.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
10/17/2011 - The team will work on
reviewing the evaluators' comments
and submitting a stronger
application in the summer 2012.
Funding Justification:
New building, design studios, digital
architecture labs, critique space, laser cutter
space and equipment, paint booth space,
wood shop space and equipment.
Planning - Dean, Architecture, Arts, Math
and Science at VV - Science Complex
(2011-2012) - Seek out funds to enhance
the facilities for Biology, Chemistry,
Geology, and Physics. Ideally, build a
science complex where faculty can provide
innovative learning opportunities for
students in the sciences.
Planning Year(s):
2011 - 2012
Expected Completion Date:
10/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55330, 11000-55335, 11000-55340,
11000-55350
Person(s) Responsible:
Tonie Badillo, Glenda Hill, Enrique Olivas,
Sulaiman Abushagur, Allison Bruce
Measure:
Actively seek out grant opportunities through
EPCC's Grant Management Office; develop
a proposal and budget that can be used as
the narrative for any grant. By Spring 2012,
have a basic grant developed that can be
used for next year's Department of
Education HSI-STEM Grant proposal or
other such grant.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: no external funding options;
Standard: complete at least one grant
proposal by Summer 2012.
Planning - Dean, Architecture, Arts, Math
and Science at VV - 2+2 Articulation
Agreements with NMSU (2011-2012) Develop 2+2 Articulation Agreements with
NMSU beginning with Engineering.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/30/2012
Measure:
Develop at least one articulation agreement
during the academic year 2011-2012.
Standard and Baseline:
No articulation agreements with NMSU to
date.
03/05/2012 6:43 PM
Task Name:
Online Research
Task Description:
Both science faculty and Grants
Management Office staff will identify
potential grants
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Measure:
The measure will be met when transfer
agreements between EPCC and UTEP for
02/29/2012 - This plan is ongoing. Each area has
been meeting with counterparts at UTEP to
enhance the transferability of their programs.
Action & Follow-Up
Objective Status:
New
Budget Account Number:
13003
Person(s) Responsible:
Tonie Badillo, Mariano Olmos, Dr. Katherine
Kelley
Planning - Dean, Arts, Comm., & Social
Sciences at TM - Internal Procedure (2011 2012). - Create an internal procedure to
expedite the process of new faculty hires.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/14/2012
Objective Status:
In Progress
Budget Account Number:
11000-13005
Person(s) Responsible:
Joyce Ritchey
Planning - Dean, Arts, Comm., & Social
Sciences at TM - Mission Statement (2011 2012). - Create a Mission Statement for our
Division.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/14/2012
Objective Status:
In Progress
Budget Account Number:
11000-13005
Person(s) Responsible:
Joyce Ritchey
Planning - Dean, Communications &
Performing Arts at VV - Performing Arts
Programs: Music, Dance & Drama (200903/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
2013) - Development and implementaton of
a "Two Plus Two" transfer agreement
between El Paso Community College and
the University of Texas at El Paso in Music,
Dance and Drama.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Music, Dance, and Drama are complete.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Transfer agreements between EPCC and
UTEP for Music, Dance and Drama be
completed in Fall 2010. Baseline: There are
no transfer agreements between EPCC and
UTEP in Music, Dance and Drama.
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Recruitment
Scholarships for Music, Dance and Drama
(2009-2013) - To obtain funding for talent
recruitment scholarships for each area:
Music ($15,000 x 2 semesters), Dance
($15,000 x 2 semesters), and Drama
($15,000 x 2 semesters). Total: $90,000.00
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
03/05/2012 6:43 PM
Results
Action & Follow-Up
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Transfer Agreement
Task Description:
Strategy is to meet with District-Coordinator
and UTEP Department Heads for Music,
Dance, and Drama to develop and
implement transfer agreements.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Measure will be determined when Music,
Dance and Drama disciplines can offer
talent recruitment scholarships to their
students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard will be determined when funding is
allocated to Music, Dance and Drama
disciplines and objective will be met.
Expected completion date: Fall 2010.
Baseline: At present, there are no funds
allocated for Music, Dance, and Drama
disciplines for talent recruitment
scholarships.
02/29/2012 - We met with the President
requesting that the EPCC Foundation help raise
monies that are specifically dedicated to
recruitment for the performing arts. We are in the
process of setting up a meeting with the
Foundation Chair to attempt to make our case for
these dedicated scholarships.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Offer Scholarships for each of the Areas
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Objectives
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Music, Dance and
Drama Performances (2009-2013) - To
obtain funding for Music ($10,000), Dance
($10,000) , and Drama ($24,000) disciplines
for performances.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Student/Faculty
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Each discipline: Music, Dance, and Drama
have revenue accounts. These areas will
provide performances to generate revenue
to offer scholarships for each of their areas.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
The measure will be determined once
funding in the amount of $44,000.00 is
established for Music, Dance, and Drama
performances.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The standard will be met once Music, Dance,
and Drama disciplines have the funding to
provide performances. Expected completion
date: Fall 2010. Baseline: At present, Music,
Dance, and Drama disciplines have minimal
revenue and are not generating enough
funds to provide performances.
02/29/2012 - Overall budget for performing arts
has been increased from $16,000 to $21,000. We
are in the process of putting together a proposal
for a fee that would generate significant increases
to the budgets for these programs, finding which
would increase automatically with enrollments. We
will also be pursuing grant funding for specific
performing-arts related projects and objectives.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
New Funds for Music, Dance and Drama
Task Description:
Request performance funding for Music
($10,000), Dance ($10,000), and Drama
($24,000) through new funds during budget
building in October, 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Measure will be determined when Music,
02/29/2012 - Annually, the Mariachi Ensemble has
a fundraiser to generate monies to sponsor
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Objectives
Travel to Regional
Competitions/Workshops (2009-2013) - To
obtain funding for student/ faculty travel to
regional competitions/workshops for Music,
Dance and Drama.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Music, Dance and
Drama Miscellaneous Development
Expenses (2009-2013) - To obtain
miscellaneous development expenses
funds in the amount for Music, Dance, and
Drama. Development expenses include but
not limited to the purchase of music,
musical instruments, and costumes.
Planning Year(s):
2009 - 2010
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Dance and Drama students/faculty are able
to travel to compete at regional competitions
or attend workshops.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard will be determined when Music,
Dance, and Drama attend a regional
competition. Expected completion: Fall
2010. Baseline: At present, Drama
discipline has travel in the amount of
$4,400.00. However, it is not sufficient to
cover travel for approximately 10 persons.
Music and Dance have no travel funds.
Results
Action & Follow-Up
student participation at a Marriachi Conference at
New Mexico State University in Las Cruces, New
Mexico. I have dedicated some funds from
institutional budget and fundraising, $7,600, to
send Dance students to the annual conference of
the American College Dance Festival Association.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Request Additional Funds
Task Description:
Music, Dance and Drama will provide
performances to generate revenue for
student/faculty travel to regional
competitions/workshops as well as request
additional funds through the budget building
process in October, 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Measure will be determined when Music,
Dance, and Drama supply pools have
increased to cover miscellaneous
development expenses.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard will be met when an increase in
Music, Dance, and Drama supply pools have
increased to an additional $5,000 for each
02/29/2012 - We are in the process of putting
together a proposal for a fee that would generate
significant increases to the budgets for these
programs, finding which would increase
automatically with enrollments. We will also be
pursuing grant funding for specific performing-arts
related projects and objectives.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
06/30/2009
Objective Status:
In Progress
Budget Account Number:
11000-13001
Person(s) Responsible:
Claude Mathis
Planning - Dean, Communications &
Performing Arts at VV - Faculty
Development Training for the Dual Credit
Program (2010-2013) - Conduct Faculty
Development training for faculty teaching
dual credit courses
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Objective Status:
In Progress
Budget Account Number:
11000
Person(s) Responsible:
Claude Mathis
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
02/29/2012 - Workshops were held in each of the
long semesters, Fall and Spring in academic year
2010 - 2011 for dual credit faculty to better assist
those addressing issues and challenges in
teaching dual credit courses.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
02/29/2012 - Based upon
participation and positive feedback
received from faculty, additional
workshops targeted toward dual
credit faculty will be offered at
faculty development each semester
in the future.
discipline. Expected completion date: Fall
2010. Baseline: At present, Music, Dance,
and Drama do not have sufficient funds in
the supply pools to cover miscellaneous
development expenses.
Task Name:
Generate Revenue Funds
Task Description:
Music, Dance and Drama will continue to
generate revenue funds to cover
miscellaneous development expenses.
Request additional supply pool funds for the
disciplines through the budget building
process in October, 2009.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Offer at least one workshop during faculty
development week during fall and spring
semesters
Data Source for Measure:
Faculty Evaluation
Standard and Baseline:
Continue offering these workshops on a
semester basis
Task Name:
Work with Dual Credit Faculty and
Instructional Coordinators to Identify Needs
Task Description:
Work with dual credit faculty and
instructional coordinators to identify needs of
dual credit faculty and plan and staff
workshops relevant to their needs specific to
dual credit.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Rollover/Maintain Current Funding
Planning - Dean, Communications &
Performing Arts at VV - Dual Credit Progam
Assessment (2010 - 2013) - Research best
practices and challenges faced by dual
credit faculty teaching for EPCC
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Measure:
Qualitative research will be conducted and
documented
Data Source for Measure:
Focus Group
Standard and Baseline:
Based on the growth of the program,
baseline data is needed to determine best
practices and current status.
Objective Status:
In Progress
Budget Account Number:
11000
Person(s) Responsible:
Claude Mathis
Task Name:
Conduct Focus Groups
Task Description:
Work with Institutional and Community
Planning Office to plan and staff at least one
dual credit faculty focus group to determine
needs, issues, and possible best practices.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Dean, Communications &
Performing Arts at VV - Faculty Evaluation
Tracking System (2011 - 2012) - Develop
and deploy an automated faculty evaluation
tracking system to facilitate district-wide
compliance with faculty evaluation
requirements.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Claude Mathis
Measure:
Build a tracking system in the BANNER
System.
Data Source for Measure:
Faculty Evaluation
03/05/2012 6:43 PM
02/29/2012 - Focus groups were conducted.
Faculty indicated that they wanted more training
opportunities.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Automated Faculty Evaluation Tracking
System
Task Description:
Work with Institutional Technology personnel
to design and build a tracking system in the
BANNER System. Train division office staff
to populate the system.
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
Planning - Dean, ESL, Reading & Social
Sciences at VV - Redesigning of the Credit
ESL Program (2011 - 2012). - To assist
faculty with the redesigning of the credit
ESL program to meet new State
Coordinating Board requirements.
Planning Year(s):
2011 - 2012
Measures & Standards and Baselines /
Strategies
Measure:
Number of students that enter the program
and finish the exit level successfully.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
The new model will be ready for
implementation next academic year.
Objective Status:
New
Budget Account Number:
11000-13002
Person(s) Responsible:
Susana Rodarte
Increase number of students that complete
the program and transition to academic
courses.
Planning - Dean, ESL, Reading & Social
Sciences at VV - Creation of a new ESL
discipline (2011 - 2012). - Integration of the
three disciplines teaching ESL courses
(ESOL, ESAL, RESL). Integration of
writing, reading, speaking and listening
skills within the new ESL curricula.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/12/2012
Measure:
The new discipline will be in place by Fall
2012.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Currently we have three different disciplines
teaching ESL courses.
03/05/2012 6:43 PM
Results
Action & Follow-Up
Task Name:
Create pathways, transition and evaluation
of the new program.
Task Description:
Identify college and community programs
that can assist students to meet the
minimum standards to enter the new
program.
To assist current students with the transition
to the new model.
To set-up a research design to track student
performance.
Budget Impact:
No Funding Needed
Integration of writing, reading and speaking
and listening skills within the new ESL
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Objectives
Objective Status:
New
Budget Account Number:
11000-13002
Person(s) Responsible:
Susana Rodarte
Measures & Standards and Baselines /
Strategies
curricula.
Action & Follow-Up
Task Name:
Intergration of curriculum, faculty and staff.
Task Description:
Redesign of the program to meet new State
Coordinating Board requirements.
Budget Impact:
No Funding Needed
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - New
Programs in Allied Health (2011 - 2012). Initiate at least one new certificate or
associate degree program in allied health.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/20/2012
Objective Status:
In Progress
Budget Account Number:
11000-13008
Person(s) Responsible:
Paula Mitchell, Souraya Hajjar
Measure:
Approval for new program is received from
THECB.
Data Source for Measure:
External Report
Standard and Baseline:
No new programs have been initiated in
2010-2011.
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Faculty
Professional Development (2011 - 2012). -
Measure:
Completed trip reports
03/05/2012 6:43 PM
Results
09/21/2011 - Potential new programs identified by
focus group and submitted for potential funding to
the DOL grant. Grant funding to be determined
approximately September 30, 2011. No additional
institutional funds were approved through the
budget for 2011-12.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Related Documents:
0 -- TAACCCT -- TEXAS BEST
Consortium -- FULL
PROPOSAL.PDF
Task Name:
Obtain external funding to develop program.
Task Description:
Apply for external grants.
Budget Impact:
Additional/New Funding Required
Projected Cost:
200000.0000
Funding Justification:
Faculty/consultant costs to develop
curriculum; facility renovation for laboratory;
purchase of equipment.
09/21/2011 - Both institutional and Carl Perkins
travel funds were limited for 2010-2011. However,
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Objectives
At least two faculty in allied health attend
professional workshops related to meeting
accrediting agency requirements.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
In Progress
Budget Account Number:
11000-52141
Person(s) Responsible:
Paula Mitchell, Roberta Rodriguez, Elvia
Curiel
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Limited funding is available for faculty
workshops. At least one faculty attended
accrediting agency workshops during 20102011
Related Documents:
CP Travel 10-11.xls
2010-2011.xls
Results
Action & Follow-Up
several faculty were able to attend workshops
during this academic year.
Debra Tomacelli-Brock attended the APTA
Educational Leadership Conference in San
Antonio 9/30/10-10/03/10; Nora Balderas attended
the SDMS Annual Conference in Denver 10/14/1010/17/10; Marie Racine attended the ARST
Radiation Therapy Conf in San Diego 10/30/1011/3/10; Sharon Dickinson attended the
ADA/ADAa conference in Orlando, FL 10/610/10/10. Margaret Rodriguez attended the AST
Annual Conference 5/26-6/5/11 in San Francisco,
CA.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Prioritize faculty travel requests
Task Description:
Solicit input from faculty on travel requests.
Prioritize and allocate travel budget.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
0.0000
Funding Justification:
Existing travel budget will be utilized.
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Health &
Science Computer Lab (2011 - 2012). Increase service hours of the computer lab.
Planning Year(s):
2011 - 2012
Expected Completion Date:
01/16/2012
Objective Status:
In Progress
03/05/2012 6:43 PM
Measure:
The schedule for service hours includes
more hours/week than prior academic year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
2010-2011 schedule
09/21/2011 - During 2010-2011 there was no
change in service hours because no additional
funding for laboratory assistants were approved in
the budget.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
09/21/2011 - Resubmit for additional
staff for 2011-12 budget cycle.
Task Name:
Hire additional PT staff or expand workload
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Objectives
Measures & Standards and Baselines /
Strategies
Budget Account Number:
11000-55165
Person(s) Responsible:
Paula Mitchell
of existing staff.
Task Description:
analyze budget and adjust schedule
Budget Impact:
Rollover/Maintain Current Funding
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - Student
Retention and Success (2011 - 2012). Continue student success initiatives in
selected allied health programs (dental,
respiratory, physical therapist assistant)
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
In Progress
Budget Account Number:
11000-55113
Person(s) Responsible:
Paula Mitchell and program faculty
Measure:
At least 3 faculty are assigned retention
projects during the academic year.
Data Source for Measure:
Budget Data
Standard and Baseline:
Currently, there is only 2 faculty participating
in retention projects.
Results
Action & Follow-Up
09/21/2011 - Mentoring has taken place in dental,
respiratory, and physical therapist assistant
programs.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Assign selected faculty as part of their
workload.
Task Description:
Approve projects.
Include project as workload on FAAF for
each semester for duration of project.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
6000.0000
Funding Justification:
Faculty contact hours to work directly with
student.
Task Name:
Identify Faculty and project
Task Description:
Develop a form for faculty to apply for project
implementation.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
n/a
Task Name:
Monitor student success
Task Description:
Review faculty data from project, including
student attendance, grades and comparison
to students not participating.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
n/a
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG Instructional Laboratories (2011 - 2012). Assess Allied Health, Math, and Science
instructional laboratories for assigned
disciplines.
Planning Year(s):
2011 - 2012
Expected Completion Date:
07/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-13008
Person(s) Responsible:
Paula Mitchell
03/05/2012 6:43 PM
Measure:
Collect baseline data on laboratory space,
utilization, and staffing.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Area report is completed. This will become
the baseline.
Task Name:
Asses space allocation for each laboratory.
Task Description:
Request report on square footage and room
capacity from Physical Plant.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
Existing budget
Task Name:
Determine current budget and staffing for
each laboratory.
Task Description:
Review budget; collect staffing schedules
and hours of operation for each laboratory.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
Existing budget.
Task Name:
Determine laboratory utilization.
Task Description:
Collect reports from laboratory staff
regarding utilization from 2010-11 academic
year and Fall 2011.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
Existing budget.
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - DistrictWIde Library Outcomes (2011-2012) Review October 2011 ACRL "Standards for
Libraries in Higher Education" to determine
appropriate outcomes for evaluation of
EPCC libraries.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-13008
Person(s) Responsible:
Paula Mitchell, Head Librarians, Library
Deans
03/05/2012 6:43 PM
Measure:
Evaluation process for EPCC libraries
utilizes terminology and standardized
measures stated in the ACRL revised
standards.
Data Source for Measure:
External Report
Standard and Baseline:
Current library reports are not standardized
between campuses and standards are not
identified.
Task Name:
Compare EPCC Campus Report Form to
ACRL identified outcomes.
Task Description:
Initial review of ACRL outcomes and existing
chart will identify areas for improvement of
our form to be consistent with national
standards.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Funding Justification:
N/A
Planning - Dean, Health, Career & Tech.
Educ., Math and Science at RG - SCANS Update program SCANS for all health
career programs
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/01/2012
Objective Status:
In Progress
Budget Account Number:
11000-13008
Person(s) Responsible:
Program Coordinators
Measure:
Each health career program will have a
current (2012) SCANS assessment of their
certificate/degree program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Prior SCANS document is complete but is
more than five years old.
SCANS charts will be reviewed and updated
annually.
Planning - Dean, Instructional Programs at
MdP - Dual Credit Communication (20112012) - Improve communication b/t DC
teachers and Principals at area high
schools, including better communication
about policies, procedures, and
expectations.
Measure:
Better control over disciplines' supply
budgets (i.e., copy costs)
Data Source for Measure:
Budget Data
Standard and Baseline:
Baseline: discipline supply budgets are
03/05/2012 6:43 PM
Task Name:
Curriculum Review
Task Description:
Discipline faculty will review the SCANS
guidelines, review their curriculum, and
complete the chart.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
60.0000
Funding Justification:
Faculty time (already assigned as
coordinator noninstructional duties) and
duplication if needed.
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/15/2011
Objective Status:
New
Budget Account Number:
11000s (budgets of each discipline in which
DC courses are offered); Dean's budget
Person(s) Responsible:
Dr. Julie Penley MDP Instructional
Coordinators, Claude Mathis, Martina
Arriaga
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
exceeded in part due to DC copy requests.
Standard: with rare exceptions, no DC
copies charged to discipline supply accounts
(or other EPCC supply accounts).
Measure:
Reduced number of follow-up
communications regarding missing or
incomplete processes (e.g., inputting HB
2504 information; submitting final grades).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: on-going reminders needed to DC
teachers to complete paperwork and/or
submit required documentation.
Standard: with few exceptions, no reminders
are needed for returning DC teachers.
Planning - Dean, Instructional Programs at
MdP - MDP Cafeteria Expansion (20112012) - To complete cafeteria expansion
project for IT connectivity and useability in
each of four partioned spaces including a
designated NSO room for Counselors' use.
Physical space was allocated and overhead
projectors were mounted, but no further IT
progress has been made.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000s plus others
Person(s) Responsible:
Dr. Julie Penley, Nancy Gamez, Rick
Lobato, Steve Smith, Jenny Giron
03/05/2012 6:43 PM
Measure:
Monies will be allocated and work will begin
on IT expansion for cafeteria space.
Data Source for Measure:
Budget Data
Standard and Baseline:
Baseline: no monies allocated.
Standard: monies will be allocated, at least
for partial expansion to move foward.
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Objectives
Planning - Dean, Instructional Programs at
MdP - Gym improvements (2011-2012) - To
clean up MDP's gym to make it more
attractive, cleaner, and safer for its users.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
MDP IE Committee (gym subcommittee),
Dr. Julie Penley, MDP gym personnel
Measures & Standards and Baselines /
Results
Strategies
Measure:
MDP's IE Team has formed a Gym
Subcommittee to oversee the clean-up of
the gym space and replacing damaged
equipment. This subcommittee's
recommendations of what is needed will
drive the gym's improvements over the year.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Baseline: non-gym-related items were stored
in the gym, broken equipment and damaged
floor mats were still in the gym, overall clutter
and unnecessary items affected the gym's
useability.
Action & Follow-Up
Standard: to provide safer/easier movement
within the gym.
Task Name:
Equipment inventory.
Task Description:
To transfer unuseable equipment to the
warehouse.
Budget Impact:
No Funding Needed
Task Name:
Non-gym-related clean-up
Task Description:
To move items that don't pertain directly to
the gym's use out of the space. Examples
include faculty textbooks, decorations,
outdated EPCC instructional materials (class
schedules, catalogs), and a vending
machine.
Budget Impact:
No Funding Needed
Task Name:
Replace floor mats
Task Description:
Rearrange useable floor mats to reduce the
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
risk of injury; get rid of mats that are too
damaged to salvage.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
100.0000
Funding Justification:
Mats are shaped like jigsaw puzzle pieces
(i.e., interlock) and the outside tabs are
delicate and prone to damage from weights
and walking. We can rearrange some of the
mats to maintain interlocking capabilities,
but some are damaged to the point of not
being able to connect to other pieces and
must be replaced to protect the gym floor.
Planning - Dean, Instructional Programs at
MdP - Adjunct Faculty Office (2011-2012) To find and move adjunct faculty office to
new space. The office is currently housed
within the Counseling Department.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000s
Person(s) Responsible:
Dr. Julie Penley, Dr. Jenny Giron, Rick
Lobato
Measure:
budget allocations for move (IT charges,
property control forms associated with
moves, etc.)
Data Source for Measure:
Budget Data
Standard and Baseline:
Baseline: adjunct faculty computers and
equipment are currently in Counseling
Department space.
Standard: these items will be moved to new
office space, as well as telephone
connections being established in the new
space.
Planning - Dean, Instuctional Programs at
NW - Continue to provide quality
instructional support and innovative
technology (2011-2012) - The Dean,
Instructional Programs continues to provide
quality instructional support and innovative
technology.
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
09/13/2011 - As per the last update with Dr.
Mitchell the DMS lab is still waiting for space for
the DMS lab to move within the health building.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - Move this plan to
2011-2012
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-13009
Person(s) Responsible:
Dr. Lydia Tena
Planning - Diagnostic Medical Sonography RG - Increase DMS Lab Space (2009-2012)
- DMSO program has out grown the lab
space. The students are already split into
multiple lab days and have to wait to scan
patients. The outpatient waiting list is over 2
months and turning patients away.
Increasing the lab space from 987 sq. feet
to approx. 2828 sq. feet will allow at least 2
to 3 more scanning stations increasing
students hands on practice and still
providing an excellent community service.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
12/07/2012
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Measure:
The plan will be progressing when the
DMSO lab starts moving to a larger area
within R.G. Health building.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
At this time the DMS lab area is waiting for
the nursing classes to move to another area
at FT. Bliss
09/13/2011 - Move this plan to
2011-2012
11/03/2010 - Have moved this plan
to 2010-2011
09/13/2011 - Move this plan to 2011-2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - This plan is in process need to move
to 2011-2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Move th DMSO Lab
Task Description:
To move the (DMSO) lab to another area in
the health building at 1001 El Paso St. or
increase the sq. feet area on the Lab H158.
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Funding Justification:
To increase DMS lab space.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4000.0000
Task Name:
Move this plan to 2011-2012
Budget Impact:
Additional/New Funding Required
Planning - Diagnostic Medical Sonography RG - Purchase Another Ultra Sound
Machine and Add a Scanning Station in the
Lab (2009-2012) - The outpatient waiting list
is over 2 months and turning patients away.
Increasing the scanning stations in the DMS
lab will allow the students more hands on
practice and increase the volume of an
excellent community service.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
02/14/2011
Actual Completion Date:
04/18/2011
Objective Status:
Met
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Measure:
Acquire different quotes from companies
that will give an educational discount.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No standard or baseline.
09/13/2011 - Plan met received the new
ultrasound machine April 18,2011
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
09/13/2011 - Plan met received the new
ultrasound machine April 18, 2011
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
11/03/2010 - Equipment replacement committee
from IT funded 179,000.00 for a new ultrasound
machine for the DMS lab at R.G campus.
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
09/13/2011 - This action plan was
met we received the new ultrasound
machine April 18, 2011
11/03/2010 - If for any reason the
ultrasound machine is not in the
DMS lab by 02/14/2011, I plan to
move this plan to 2010-2011.
Task Name:
Increase Sound Scanning Stations
Task Description:
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
12/06/2011 - Move this plan to 2012
Progress:
Unsatisfactory
Action Plan Status:
2 - Action Plan Documented
12/06/2011 - Did not accomplish this
plan need to move it to 2012-2013
12/06/2011 - Move to 2012
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
12/06/2011 - Need to move plan to
academic year 2012-2013.
Increase the ultra sound scanning stations in
the DMS lab by purchasing a new ultra
sound machine by fall 2010.
Budget Impact:
Additional/New Funding Required
Projected Cost:
58000.0000
Planning - Diagnostic Medical Sonography RG - Increase DMS Lab Space (2010-2013)
- DMS Program has out grown the lab
space. The students are already split into
multiple lab days & have to wait to scan
patients. The outpatient waiting list is over 2
months and turning patients away.
Increasing the lab space from 987 sq. feet
to approx. 2828 sq. feet will allow at least 2
or 3 more scanning stations increasing
students hands on practice & still provide an
excellent community service.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
03/09/2010
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Part-time Assistant or DMS Lab
Assistant (2010-2013) - Person needed to
assist in the DMS Lab with filing students
records, grading exams, computing clinical
hours, assisting patients, compiling program
data for distribution, answering incoming
03/05/2012 6:43 PM
Measure:
Have plans and funds to start moving the
DMS lab by Summer 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Have a larger DMS Lab by Fall 2013.
Baseline: Fall, 2010.
Task Name:
Move DMS Lab
Task Description:
To move the DMS lab to another area in the
health building at 1001 El Paso Street or
increase the sq. feet area in the lab in H158
by adding H157 to the DMS lab area.
Budget Impact:
Additional/New Funding Required
Projected Cost:
5000.0000
Measure:
Hire a part-time assistant by Fall 2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire a part-time assistant by Fall 2011.
Baseline: Fall 2010.
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Objectives
Measures & Standards and Baselines /
Strategies
calls helping program coordinator maintain
an easy flow lab environment assisting
students with maintenance of their paper
trail, maintain post graduate survey records
& all other things that may be required to
assist the students, coordinator or DMS
faculty.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Task Name:
Hire a Person
Task Description:
Hire a person for Fall 2011, annual costs per
position @ nine dollars hour per week = a
total Cost of $9,000.00.
Budget Impact:
Additional/New Funding Required
Projected Cost:
9000.0000
Results
Action & Follow-Up
Actual Completion Date:
03/09/2010
Objective Status:
In Progress
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Increase DMS Lab Space (2011-2012)
- DMS Program has outgrown the lab
space. The students are already split into
multiple lab days & have to wait to scan
patients. The outpatient waiting list is over 2
months and turning patients away.
Increasing the lab space from 987 sq. feet
to approx. 2828 sq. feet will allow at least 2
or 3 more scanning stations increasing
students hands on practice & still provide an
excellent community service.
Planning Year(s):
2011 - 2012
Actual Completion Date:
03/09/2010
Objective Status:
New
Budget Account Number:
11000-55130
03/05/2012 6:43 PM
Measure:
Have plans and funds to start moving the
DMS lab by Summer 2010.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Have a larger DMS Lab by Fall 2013.
Baseline: Fall, 2010.
Task Name:
Move DMS Lab
Task Description:
To move the DMS lab to another area in the
health building at 1001 El Paso Street or
increase the sq. feet area in the lab in H158
by adding H157 to the DMS lab area.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Person(s) Responsible:
Nora Balderas
Planning - Diagnostic Medical Sonography RG - Part-time Assistant or DMS Lab
Assistant (2011-2012) - Person needed to
assist in the DMS Lab with filing students
records, grading exams, computing clinical
hours, assisting patients, compiling program
data for distribution, answering incoming
calls, helping program coordinator maintain
an easy flow lab environment, assisting
students with maintenance of their paper
trail, maintain post graduate survey records
& all other things that may be required to
assist the students, coordinator or DMS
faculty.
Planning Year(s):
2011 - 2012
Measure:
Hire a part-time assistant by Fall 2011.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hire a part-time assistant by Fall 2011.
Baseline: Fall 2010.
Task Name:
Hire a Person
Task Description:
Hire a person for Fall 2011, annual costs per
position @ nine dollars hour per week = a
total Cost of $9,000.00.
Actual Completion Date:
03/09/2010
Objective Status:
New
Budget Account Number:
11000-55130
Person(s) Responsible:
Nora Balderas
Planning - Diversity Programs Heritage/Cultural Activity/Event Hosting
(2011-2012) - Continue to increase cultural
awareness and tolerance throughout the
College district and community.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
03/05/2012 6:43 PM
Measure:
Host two or more cultural activities/events
per academic year.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Become a primary contact/host for diversity
and cultural activities/events of the College.
Baseline: Currently, host Hispanic Heritage
Month and Women's History celebrations.
Task Name:
Festival of Nations, Hispanic Heritage
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Objectives
11000-52500
Person(s) Responsible:
Olga Chavez
Planning - Diversity Programs - Enrich and
Continue to Strengthen EPCC Core Values
with EPCC SPIRIT of Diversity (2011-2012)
- Continue to brand the Diversity
theme/motto (acronym).
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Month, Women's History
Task Description:
Establish and host an annual Festival of
Nations. Continue hosting Hispanic Heritage
month and Women's History events for
students, staff, faculty, and the community.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
Funding Justification:
Internal resources are limited. Funding is
also acquired via external sponsorships
which are becoming limited. New funds to
be distributed: 5,000 for Hispanic Heritage
Month (similar to Black History Month),
3,000 for Women's History Month and 7,000
for Festival of Nations.
Measure:
Student, faculty, and staff familiarity with
EPCC SPIRIT of Diversity.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
EPCC SPIRIT receives full acceptance from
students, faculty, and staff. Baseline:
Diversity motto and logo are in place.
Task Name:
EPCC SPIRIT
Task Description:
Continue to publish EPCC SPIRIT of
Diversity in all Diversity literature,
newsletters and printed/online media
distributed to students, staff, and faculty.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Diversity Programs - Conduct
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Objectives
Diversity Workshops (2011-2012) Continue to present practical information on
diversity to faculty, employees, and
students to be used in the classrooms and
in the community.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Planning - Diversity Programs - Develop
Another Media Tool and Continue
Marketing Diversity (2011-2012) - Continue
to showcase events that have transpired
through the Diversity Programs and joint
collaborations with internal and external
organizations.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Results
Strategies
Measure:
Present one or more workshops per
semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Establish workshop permanency during
faculty development week, new employee
orientations, and Student Success sessions.
Baseline: Diversity workshops are currently
offered at NEO and Student Success.
Action & Follow-Up
Task Name:
Diversity Workshops
Task Description:
Reintroduce and cycle diversity workshops in
faculty development, and continue new
employee orientations and student success
sessions.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Develop one additional marketing tool:
television program.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Establish a new marketing tool. Baseline:
Tools currently available are the Diversity
and Hispanic Heritage College webpages
and the Diversity Facebook page.
Task Name:
Brand Diversity Programs
Task Description:
Continue to brand Diversity Programs to the
community and entire EPCC staff as the
place for discussing diversity issues in all
marketing: display, websites, Facebook,
fliers, emails, programs, etc.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Rollover/Maintain Current Funding
Planning - Diversity Programs Memberships, Training and/or Conference
Attendance related to Diversity (2011-2012)
- Continue to learn more from other
institutional models/conferences about
diversity training.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Measure:
Provide information to workshops
mentioned.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Become extremely knowledgeable and a
leader for the Institution in the area of
diversity. Baseline: Currently, do not attend
due to low or unavailable funding.
Planning - Diversity Programs - Promote
Diversity (2011-2012) - Continue to promote
the concept of Diversity among all facets of
the College community.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
Measure:
Evaluate results of Diversity Survey which
reflects staff/student knowledge and feelings
on Diversity's presence at the College.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Make survey available year round. Baseline:
Currently open survey during the Spring
semester only.
03/05/2012 6:43 PM
Task Name:
Development of a Newsletter
Task Description:
Develop a newsletter which shares such
pertinent information.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1200.0000
Funding Justification:
Additional funding needed for travel within
Texas to attend one Conference and collect
information/resources for newsletter;
inclusive: registration fees, airfare, hotel,
and other.
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Objectives
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
Planning - Diversity Programs - Expansion
of Diversity (2011-2012) - Provide clerical
support needed in the expansion of
Diversity district wide and major activities.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52500
Person(s) Responsible:
Olga Chavez
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Plan of Action
Task Description:
To follow the plan of action that has been
developed resulting from recommendations
presented by the Diversity Council and
previous and current Diversity survey results.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
To provide added and more notable
activities each semester.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To hire 2 FT Clerk III for office support and
development of documentation. Baseline:
Current staff consists of 1 FT Admin. Asst., 1
PT Work Study, and temporary, PT
placements (1-3) from the Ysleta del Sur
Pueblo WIA program per semester.
Task Name:
Hiring
Task Description:
Hiring of two individuals to produce and
disseminate necessary paperwork and
manpower for various meetings, activities,
projects in support of district wide Diversity.
Individuals must be knowledgeable to help
maintain department publicity and to serve
as diversity liaisons.
Budget Impact:
Additional/New Funding Required
Projected Cost:
42142.0000
Funding Justification:
Two, new Classified "C" positions. Seeking
individuals with sufficient skills and
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
knowledge to perform duties requested
successfully.
Planning - Drafting and Design - VV Increase Enrollment (2011-2012) - Increase
enrollment 2012
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Juan Luna
Measure:
Student enrollment in drafting classes will be
tallied for 2011-2012 Academic Year.
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Student enrollment in drafting classes will
increase by 10% for the 2011-2012
Academic Year. Baseline: Student
enrollment for the 2009-2010 academic year
was 165 students in the drafting discipline.
Planning - Economics - VV - Diversity in
Department Course Development (20112012) - Ensure students have choices in
terms of instructional formats in making
course selections in Economics.
Planning Year(s):
2011 - 2012
Measure:
Schedule more smart classroom sections.
Develop hybrid courses for Valle Verde
Campus.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Add two more smart classroom sections to
schedule. Encourage development of one
hybrid section.
Objective Status:
New
Budget Account Number:
11000-55305
Person(s) Responsible:
Gail Shipley
03/05/2012 6:43 PM
Task Name:
Advertisement Program
Task Description:
A strong advertisement program will be set
up to recruit more students into the drafting
discipline.
Budget Impact:
No Funding Needed
Valle Verde Campus offers all courses and
all formats except hybrid.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Recruit and train faculty to teach hybrid
courses.
Task Description:
Add hybrid course to Fall 2012.
Budget Impact:
No Funding Needed
Planning - Employee Relations Assessment of New Materials for Effective
Management Series Training (2011-2012) Review training items (DVDs, handbooks)
to determine the feasibility of creating a new
training program for supervisory personnel
in the areas of discipline and documentation
of personnel.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-11107
Person(s) Responsible:
Nancy Nelson
Measure:
Increased knowledge in the areas of
employee discipline and documentation will
result in better recordkeeping skills and the
ultimate goal of improved employee
performance.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A better understanding of policies and
procedures along with methods to correctly
document disciplinary matters and effectively
work with employees on problem issues.
Baseline: Training items are being reviewed.
Task Name:
Development of a Training Plan
Task Description:
Review of materials, policies and
procedures, and determine if there is a need
for training specifically for recordkeeping and
discipline or if the information may be
included in current training.
Budget Impact:
Additional/New Funding Required
Projected Cost:
0.0000
Planning - Engineering - VV - Prepare
students to transfer Engineering courses to
any 4 year college (2011 - 2012) - To
provide students with good Engineering
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
foundations so that they are ready and
motivated to keep learning higher concepts
until graduation.
To mentor and advise students so that they
take the best path toward success within
their potential.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/03/2012
Objective Status:
New
Budget Account Number:
11000-55355
Person(s) Responsible:
Mariano Olmos
Planning - English - NW - Integrated
Reading and Writing (INRW) Pilot (20112012) - To comply with a state mandate and
create an integrated reading and writing
course and offer a pilot course at NW.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/11/2012
Actual Completion Date:
05/11/2012
Objective Status:
In Progress
Budget Account Number:
11000/55188
Person(s) Responsible:
Tony Procell
Planning - English - VV - Attend 2012 AWP
Conference (2011 - 2012). - To meet and
learn from well-known American writers.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/05/2012 6:43 PM
Task Name:
Pilot INRW 0311
Task Description:
During the fall, 2011, study course objectives
and create syllabus for this newly created
course, which is a combination of English
0310 and Reading 0309. During the spring
semester, pilot the course and keep records
as to the the weaknesses and strengths of
the course.
Budget Impact:
No Funding Needed
Measure:
The discipline will learn new strategies in
teaching writing and publishing through
faculty reports.
Data Source for Measure:
Department/Area Report
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Objectives
05/04/2012
Objective Status:
New
Budget Account Number:
11000-55185
Person(s) Responsible:
Margie Nelson
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Standard and Baseline:
The discipline will learn new instructional
strategies from the faculty who attend the
conference from the report and meetings.
Currently most of the discipline cannot
attend this conference.
Task Name:
To attain funding from the Dean's office.
Task Description:
Two faculty members will request travel
funds from the Dean's office.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1500.0000
Planning - English - VV - Continuing
Education Classes for Developmental
Writing Instructors (2011 - 2012). - For
developmental writing instructors to take
online classes from Texas State University
in San Marcos, Texas.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
New
Budget Account Number:
11000-55185
Person(s) Responsible:
Margie Nelson
Measure:
The faculty who take the online courses will
report back to the discipline district-wide.
These faculty will also lead workshops with
developmental writing faculty to share their
knowledge and new instructional strategies.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The discipline will learn new instructional
strategies from the faculty who attend the
online course from the meetings and
workshops.
Currently most of the discipline's
developmental instructors cannot attend
continuing education courses unless it is at
their own expense.
Task Name:
To obtain grant funds from the Office of
Student Success
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
2000.0000
Planning - English as a Second Language
(ESOL) - VV - ESL Placement Procedure
(2011-2012) - To develop a college
procedure that would allow students to
move from a developmental writing course
to an ESL writing course the first week of
classes.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/10/2012
Objective Status:
In Progress
Budget Account Number:
1100055270
Person(s) Responsible:
Myshie Pagel
Measure:
Procedure developed and adopted
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Effective placement of students
Planning - English as a Second Language
(ESOL) - VV - ESL Course Sequence
Redesign (2011-2012) - The ESL course
sequence will be reduced from 72 to 30
hours.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
In Progress
Budget Account Number:
1100055270
Measure:
A new model was adopted onSeptember 6,
2011
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
New model will be in place by Fall 2012 and
we are in the development stage of the
curriculum.
03/05/2012 6:43 PM
Task Name:
Use ACCUPLACER Survey data to identify
student population
Task Description:
Using data from the ACCUPLACER
embedded questions, students were
identified that could benefit from an ESL
writing course. The district-wide coordinator
met with the English discipline to propose
the development of the procedure. The
English approved the action to draft a
procedure.
Budget Impact:
No Funding Needed
Task Name:
Steering committee and subcommittees
Task Description:
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Objectives
Person(s) Responsible:
M. Pagel
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Steering Committee has been created along
with subcommittees to implement the new
design.
Budget Impact:
Rollover/Maintain Current Funding
Planning - English as a Second Language
(ESOL) - VV - COMPASS pilot (2011-2012)
- Pilot the COMPASS placement exam to
see where our current ESL students place.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/14/2011
Objective Status:
In Progress
Budget Account Number:
1100055270
Person(s) Responsible:
M. Pagel
Measure:
COMPASS placement test
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Planning - English as a Second Language
(ESOL) - VV - Combining ESL disciplines
(2011-2012) - By Fall 2012 the ESL
disciplines will operate as on discipline.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
In Progress
Budget Account Number:
1100055270
Person(s) Responsible:
M. Pagel
Measure:
This is the transition year.
Data Source for Measure:
Committee Recommendation
Planning - English Speaking and Listening
(ESAL) - VV - DynEd Software Training
(2011-2012) - Train myself and 3 P/T ESAL
Lab Academic Tutors in using the new
Measure:
Training of the 4 of us on DynEd Software.
Data Source for Measure:
Unit Review
03/05/2012 6:43 PM
Results
Task Name:
Identify a small cohort
Task Description:
Using a sample size of ESL students, pilot
the use of COMPASS.
Budget Impact:
Additional/New Funding Required
Task Name:
The 2011-2012 academic year is the
transition year.
Task Description:
First discipline meeting will be Spring 2012.
The current division will stay in place until
Fall 2012.
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
DynEd lab software.
Planning Year(s):
2011 - 2012
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
As the new software is not in place now,
none of us have been yet.
Objective Status:
New
Budget Account Number:
11000-55277
Person(s) Responsible:
Andrea Rico-Elizondo
3 ESAL tutors and I will be proficient in using
the new software.
Planning - Fire Technology - VV - Dacum
(2011-2012) - Maintain current curriculum
within the fire service industry.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Actual Completion Date:
04/30/2012
Objective Status:
In Progress
Budget Account Number:
11000-55387
Person(s) Responsible:
Richard Bahena
Measure:
5 year review of the current curriculum.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Curriculum meets current recommendations
and standards. Baseline: 5 year review.
Planning - Foreign Language - TM Language laboratory (2011 - 2012). - Install
a brand new hardware and software system
in the language lab, at the TM campus, to
replace the current system.
Planning Year(s):
2011 - 2012
Expected Completion Date:
Measure:
When IT approves it.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Waiting for a new language lab.
03/05/2012 6:43 PM
Results
Action & Follow-Up
Task Name:
DynEd Software Training
Task Description:
Training will take place during the Spring
2012 semester.
Budget Impact:
No Funding Needed
Task Name:
Review Courses and Certification
Task Description:
Review each of the courses and certification.
Match with the industry standard NFPA.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
09/13/2011 - We have been approved for a new
language lab system. We will now order the
equipment and have it installed during academic
year 2011-2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
12/09/2011
Objective Status:
In Progress
Budget Account Number:
11000-55191
Person(s) Responsible:
Jesus De Leon and Martha Treviño
Planning - Government - NW - Technology
enhancement (2011 - 2012). - Continue to
increase the baseline of instructors using
advanced technology tools in the classroom
in order to increase efficiencies and
enhance instruction qualitatively.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55298
Person(s) Responsible:
Daniel Gutierrez
Planning - Government - VV - Increase FTF
in GOVT Discipline (2011 - 2012). Increase the number of full-time GOVT
faculty at VV Campus.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Presentation to Dean and IT committee
Task Description:
Presentation to Dean and IT committee
Funding Justification:
Old system is obsolete, cannot be repaired,
parts are not made anymore.
Budget Impact:
Additional/New Funding Required
Projected Cost:
80000.0000
Task Name:
Recruitment and Retention
Task Description:
Expand recruitment activities to attract new
staff/instructors well-versed in technological
skills.
Budget Impact:
No Funding Needed
Measure:
Upon hire of 2 tenure track faculty members.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently 3 tenured GOVT faculty and 1
track GOVT faculty member.
Task Name:
Recruiting New Qualified Faculty and
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Objectives
Measures & Standards and Baselines /
Strategies
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55295
Person(s) Responsible:
Sue Pratt
encourage qualfied adjuncts to apply.
Task Description:
Demonstrate academic need for additional
GOVT faculty funding and secure funding for
same.
Budget Impact:
Additional/New Funding Required
Projected Cost:
53000.0000
Planning - Government - VV - Marketing of
GOVT 2311 Mexican American Politics
Course (2011 - 2012). - Promote the GOVT
2311 Mexican American Politics Course.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55295
Person(s) Responsible:
Sue Pratt
Measure:
Significant enrollments signaling student
interest in Mexican American Politics Course
(2311).
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Marketing and recruiting for course.
Results
Action & Follow-Up
10/07/2011 - Two (2) graduates sat for the RHIT
Exam (not mandatory). One passed; one did not,
yielding a 50% pass rate.
10/07/2011 - An RHIT Exam review
was conducted during June/July,
2011, with 10 enrollees (graduates).
At least 3 classes filled in Spring 2012
semester.
Task Name:
Recruit students to the course.
Task Description:
Active recruitment of potential students by
those teaching mandatory courses.
Enhance number of students enrolled in
EPCC and its GOVT discipline. EPCC
Marketing department involving to reach
potential students in the community.
Budget Impact:
No Funding Needed
Planning - Health Information Technology RG - License/Registration Pass Rate (2011
- 2012). - Maintain licensure/registration
pass rate at or above the state and/or
03/05/2012 6:43 PM
Task Name:
1.
Task Description:
Track national exam results.
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Objectives
national rate. (2011-2012)
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-55143
Person(s) Responsible:
J. Garrison
Planning - Health Information Technology RG - Initiate installation of the AHIMA
Virtual Lab in the HITT Lab (2011 - 2012). Request funding to purchase AHIMA Virtual
Lab access for HITT Program. (2011-2012)
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
Met
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Budget Impact:
No Funding Needed
Results
Action & Follow-Up
Several have applied for the
national exam.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Offer the review course again during
the summer of 2012.
Task Name:
2.
Task Description:
Review national exam results (per domain,
etc.) to determine areas needing possible
curricular modification.
Budget Impact:
No Funding Needed
Task Name:
3.
Task Description:
Purchase additional review
materials/references for students to utilize
when preparing for their
licensure/registration exam.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
300.0000
Task Name:
1.
Task Description:
Request funding, through the IT Committee,
for a subscription to the AHIMA Virtual Lab
(VLAB) for the HITT Program.
Funding Justification:
The VLAB simulates a variety of health care
settings and health information
management programs, providing students
with much needed experience as they enter
12/16/2011 - Funding granted for 2011-2012
AHIMA Virtual Lab subcscription.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
10/07/2011 - Funding was requested/approved.
The HITT Program is utilizing specialized
software, via the AHIMA Virtual Lab.
Progress:
Satisfactory
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Objectives
Budget Account Number:
11000-55134
Person(s) Responsible:
J. Garrison
Measures & Standards and Baselines /
Strategies
the job market.
Budget Impact:
Additional/New Funding Required
Projected Cost:
3000.0000
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
Planning - Health Professions & Related
Sciences - RG - Plan, develop and offer
Dual credit courses to Independent School
Districts (2010 - 2012). - CCTE and Austin
HS to be offered HPRS1205, Medical Law
and Ethics for the first time in Spring 2011
as an online course.
In addition HPRS1208 has been developed
and will be offered at Silva Magnet HS as
traditional classroom dual credit course.
Planning to offer these and other courses to
other Independent School Districts is
ongoing.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
05/07/2012
Objective Status:
New
Budget Account Number:
55115
Person(s) Responsible:
Elaine Olsakovsky/ HPRS Coordinator
Planning - History - NW - History NWC New
and Diversified Offerings in History (20102012) - To increase and diversify methods
for instructional presentations.
Planning Year(s):
2010 - 2011
03/05/2012 6:43 PM
Measure:
Offer additional methods using latest
technology.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase student enrollment in History
02/15/2012 - Successfully met increased offerings
in both World and U.S. History
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
2011 - 2012
Actual Completion Date:
03/12/2010
Objective Status:
In Progress
Budget Account Number:
11000-55293
Person(s) Responsible:
Manfred Silva
Planning - History - VV - Promote HIST
Hybrid Courses (2011-2012) - Increase
number of HIST sections to be offered to
students.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55290
Person(s) Responsible:
Richard Baquera
Planning - History - VV - Promote HIST2328
(2011-2012) - Increase student awareness
of this class.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55290
Person(s) Responsible:
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
offerings. Baseline: Increase online
offerings in U.S. History and world History by
50%.
Task Name:
Student Needs
Task Description:
Assessment of student needs and develop
those required changes and additions.
Budget Impact:
No Funding Needed
Measure:
More hybrid HIST1301 & 1302 sections
listed in class schedule.
Standard and Baseline:
One instructor offers two hybrid sections.
HIST discipline able to enroll as many
students who wish to register for our classes.
Task Name:
Promote HIST Hybrid Courses
Task Description:
Promote idea of hybrid classes among VV
FT faculty.
Budget Impact:
No Funding Needed
Measure:
There is an increase in number of students
enrolled in HIST2328.
Standard and Baseline:
HIST 2328 was cancelled in Fall 2011
because of low enrollment.
A full class for HIST 2328.
Task Name:
Promote HIST2328
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Objectives
Richard Baquera
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Through flyers, message to collegues, etc...,
will promote this class.
Budget Impact:
No Funding Needed
Planning - Human Resources Development
- Staff Training and Development (20112012) - Facilitate two staff development
programs per month.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
1100
Person(s) Responsible:
Alex Hernandez
Planning - Human Resources Development
- Effective Management Series (20112012) - Coordinate and assist with two staff
development programs per month for
supervisors.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
1000
Person(s) Responsible:
Alex Hernandez
Planning - Human Resources Development
- Annual Staff Retreat (2011 - 2012) Facilitate one off site educational staff
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
retreat for approximately 60 employees.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
1100
Person(s) Responsible:
Alex Hernandez
Planning - Institutional and Community
Planning (Testing Unit) - Budget Head
Training (2010 - 2013). - Train budget
heads on how to use new software.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Actual Completion Date:
10/14/2010
Objective Status:
In Progress
Budget Account Number:
11000-55000
Person(s) Responsible:
Ralph Silva
Planning - Institutional and Community
Planning Department - SACS Complicance
Certification Support (2011-2012) - Support
03/05/2012 6:43 PM
Measure:
Have everyone trained.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
No training was needed before. All budget
heads should know how to use software by
the end of this academic year.
Measure:
Effectiveness of training.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
See how well the training went with a follow
up servey on how effective we were.
Task Name:
Training
Task Description:
Have multiple days of training for budget
heads to attend.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Complete narrative reponses for
Compliance Certification report, in
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Objectives
SACS Compliance Certification process for
re-affirmation of College accreditation with
regard to Institutional Effectiveness
(Planning and Assessment of Results) and
contribute to Compliance Certification
Report.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
In Progress
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores A. Gross
Planning - Institutional and Community
Planning Department - Follow-up on
Assessment of Results- previous academic
year - Ensure that Area Effectiveness Plans
(operational plans) for the College District
are assessed for all College areas and
Results entered into TracDat software by
College administrative and instructional
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Results
Strategies
conjunction with Research and Development
Team, for SACS Compliance Certification,
sections as follows: C.R. 2.5, and C.S.
3.1.1.2, C.S. 3.3.1.3, and C.S. 3.3.1.5, as
they pertain to Institutional Effectiveness (
Planning, Assessment & Use of Results)
Data Source for Measure:
Institutional Research Data
Standard and Baseline:
Previous narrative for accreditation purposes
was under the former Self Study process.
The standard is to complete all required
narratives for Compliance Certification as
they pertain to the Planning Office by the
March 2012 deadline.
Action & Follow-Up
Task Name:
Draft, revise, and prepare relevant sections
of Compliance Certification report.
Task Description:
Draft sections C.R. 2.5, and C.S. sections
3.3.1.2, 3.3.1.3, and 3.3.1.5 in response to
Southern Association of Colleges and
Schools Compliance Standards, in
conjunction with colleagues from the
Research and Development Division. These
sections pertain to Institutional Effectiveness,
and relative to Planning and Assessment,
using results for future improvement of the
College.
Budget Impact:
No Funding Needed
Measure:
Hold hands-on sessions for all appropriate
administrators/budget heads and faculty
coordinators to assist them with assessing
the results of their Area Effectiveness Plans
(operational plans). Emphasis will be on
Results, and Use of Results to enact
improvements for the College.
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Objectives
personnel.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
In Progress
Budget Account Number:
11000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva, Manager
of Assessment Programs
Measures & Standards and Baselines /
Results
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The current baseline is two trainings during
faculty development weeks, several handson sessions during the semesters (Fall,
Spring, and summer) for faculty, and
workshops during Spring Budget/Planning
workshops each year.
The Standard will be to plan and hold handson workshops for each major area of the
College to assist them in Assessing the
Results of their Plans.
Action & Follow-Up
Task Name:
Hands-on sessions for faculty and staff to
Assess the Results of their Plans
Task Description:
Prepare, plan, promote, and staff hands-on
workshops to provide technical assistance to
faculty and staff in Assessing the Results of
their Area Effectiveness Plans by providing
training and individual assistance in each
major College area.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Institutional and Community
Planning Department - Improve District
reporting tools for Planning & Assessment
of Results - Continue work on improvement
of reporting tools in the TracDat software
used for Planning and Assessment of
Results for the College District.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
03/05/2012 6:43 PM
Measure:
At least one new or improved reporting tool
to better demonstrate College planning
activities/ assessment of results/ use of
results.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Currently, several reports demonstrating this
information exist. The standard will be to
maximize the TracDat four-column report so
that it is user-friendly and provides the
highest quality information for the user and
for reporting purposes.
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Objectives
Budget Account Number:
110-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva, Manager
of Assessment Programs
Planning - Institutional and Community
Planning Department - Program Review
input into TracDat software - Oversee the
design and implementation data input for
Program Review using TracDat software.
This entails the input of instructional
discipline coordinators into the software as
authorized users, and input of the data into
software, testing, and customization of the
software for this purpose.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-33010
Person(s) Responsible:
Ralph Silva, Manager of Assessment
Programs & Dr. Dolores Gross
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Improve TracDat reports for District use
Task Description:
Work during academic year to improve
TracDat reporting tools, most specifically
standard four-column report generated by
TracDat to maximize its readability and user
friendliness for District reporting purposes.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
Program Review information prepared and
distributed to instructional coordinators for
their use in responding to Unmet program
indicators.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Previously Program Review Report had
been generated via MS ACCESS databases.
This is a new use for TracDat software that
is being developed by the College.
Task Name:
Prepare TracDat software and design
system in TracDat to input College Program
Review
Task Description:
Work collaboratively with Institutional
Effectiveness Office to prepare Program
Review information in TracDat software for
the first time. Input all instructional
coordinator information for disciplines into
the system, work with I.E. Office to identify
their goals for the conversion to TracDat,
and design method to create input screens
for Program Review and method of
operation.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Planning - Institutional and Community
Planning Department - Continue training
opportunties for Faculty and Staff for
Planning & Assessment of Results Continue to provide opportunities for faculty
and staff to work on Planning and
Assessment of Results in individual and
group settings in order to maximize Districtwide understanding of Planning and
Assessment concepts, use of software, and
reporting of results.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
110000-33010
Person(s) Responsible:
Dr. Dolores Gross & Ralph Silva, Manger of
Assessment Programs
Measure:
Number of training opportunities for faculty
and staff to work on their Planning and
Assessment of plans.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Currently trainings are offered in each long
semester, as well as during summer months.
The standard will be to continue to provide
trainings each semester in large groups
settings, as well as to provide training and
individual technical support hands-on across
the College.
Planning - Institutional and Community
Planning Department - Completion by
Design Facilitation support - Support EPCC
Completion by Design project with
facilitation support for project, to include
qualitative research via Focus Groups.
Measure:
Number of meetings facilitated and focus
groups planned and staffed for Completion
by Design.
Data Source for Measure:
Department/Area Report
03/05/2012 6:43 PM
Task Name:
Training for Planning and Assessment of
Results
Task Description:
Prepare and provide training for faculty and
staff conducting their Planning and
Assessment of Results across the College
District. This will be accomplished via
trainings for each major area of the College,
trainings provided for faculty during faculty
development week in the Fall and Spring
semesters, as well as via individual training
and hands-on technical support to College
areas throughout the academic year.
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
Work with EPCC team to facilitate District
meetings, engagement sessions, and other
collaborative work to complete project
planning phase and grant application
process.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
110000-33010
Person(s) Responsible:
Dr. Dolores Gross
Planning - Institutional Effectiveness Notifying Vice Presidents of Program
Review Committee Recommendations
(2011-2012) - Creating a compilation of
forms and/or memos that inform Vice
Presidents of Program Review Committee
recommendations to indicate to SACS
reviewers how Program Review Results are
used
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/16/2011
Objective Status:
New
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Measures & Standards and Baselines /
Results
Strategies
Standard and Baseline:
This is a new project for academic year
2011-2012. The standard is to facilitate at
least two major meetings, as needed, as well
as to conduct mutiple focus groups as a part
of research support for this project.
Action & Follow-Up
Task Name:
Facilitate qualitative research and
engagement activities for Completion by
Design
Task Description:
Work actively to facilitate meetings and plan
and conduct focus groups to provide
qualitative research as needed for
Completion by Design project Planning
phase this academic year.
Budget Impact:
No Funding Needed
Measure:
Whether the compilations are created
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The compilations will be created by Fall 2011
Baseline: There is now no such compilation.
Task Name:
Assembling compilations
Task Description:
The IE Office will assemble data from its files
to create compilations by year.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Institutional Effectiveness 03/05/2012 6:43 PM
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Objectives
Scored Student Learning Outcomes in
Program Review (2011-2012) - Integrating
scored Student Learning Outcomes into the
Program Review Report
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/16/2011
Objective Status:
New
Budget Account Number:
11000-34000
Person(s) Responsible:
Dr. Ron Stroud
Planning - Institutional Effectiveness - Vice
Presidential Responses to Standing
Committee Recommendations (2011-2012)
- Placing on the College web site responses
from Vice Presidents to standing committee
recommendations
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/17/2010
Objective Status:
In Progress
Budget Account Number:
11000-34000
Person(s) Responsible:
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Results
Strategies
Measure:
Whether scored Student Learning Outcomes
data appears in the report.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The scored Student Learning Outcomes data
will be added to the 2011-2012 program
Review Report Baseline: Current and
previous Program Review Reports do not
include scored Student Learning Outcomes.
Action & Follow-Up
Task Name:
Securing Procedural support
Task Description:
Working with the instructional Vice
Presidents to ensure that the Program
Review Procedure supports the
incorporation of scored Student Learning
Outcomes.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Whether the recommendations and
responses can be posted in SharePoint
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The ability to post the recommendations and
responses will be in place during the Fall
2011 semester Baseline: The College has
no means of recording or posting responses
from Vice Presidents to standing committee
recommendations.
Task Name:
Working with the Information Technology
Division to establish a SharePoint site
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Objectives
Dr. Ron Stroud
Planning - Instructional Media Services Improve Technology for Classroom Use and
Special Events (2011-2012) - Research and
coordinate the implementation of
technology-enhanced classrooms with
emerging instructional technologies, and
functional equipment for classroom or
special event use.
Planning Year(s):
2011 - 2012
Actual Completion Date:
05/31/2012
Objective Status:
New
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
Planning - Instructional Media Services Provide Training to Faculty and Staff on
Technology Equipment (2011-2012) Provide ongoing training to faculty and staff
utilizing technology to achieve their
objectives, and policy and procedures for
use of media equipment.
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
The IE Office will work with the Information
Technology Division to establish a
SharePoint site that records and posts
responses from Vice Presidents to standing
committee recommendations.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Conduct a survey of faculty for feedback on
current rooms. Research new equipment,
and develop plan for implementation.
Data Source for Measure:
Department/Area Report
Task Name:
funding
Task Description:
Present proposed room layout and cost
estimate to IT Committee for approval and
funding.
Budget Impact:
Additional/New Funding Required
Projected Cost:
550000.0000
Funding Justification:
To convert 30 rooms to technologyenhanced classrooms.
Measure:
Develop training on the use of media
equipment.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Develop training on the use of media
equipment in technology-enhanced
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Objectives
Planning Year(s):
2011 - 2012
Measures & Standards and Baselines /
Results
Strategies
classrooms, media equipment for classroom
use, and policy and procedures for faculty
and IMS staff.
Objective Status:
New
Budget Account Number:
11000-52115
Person(s) Responsible:
Nancy Gamez
Task Name:
Training of faculty and staff in the use of
technology.
Task Description:
Develop workshops during faculty
development week, one-to-one training,
providing hand-outs on step-by-step on how
to use technology-enhanced classrooms.
Planning - Interior Design Technology - TM
- Online Classes (2011-2012) - Provide
additional online or hybrid classes to add
flexibility for the students class schedule.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/14/2011
Objective Status:
New
Budget Account Number:
11000-55420
Person(s) Responsible:
Maria Prospero
Measure:
Student enrollment
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
Students will have more options in their
classes. Only one online class exists.
Planning - International Education International Education Program (20112012) - Development of a more extensive
two Power Point presentations for the
SEED. Strengthening Rural Primary
Measure:
A total of twenty copies will be made of the
two Power Point presentations and it will be
distributed to the following manner: 2-for the
USAID Program Officer, 2- for the SEED
03/05/2012 6:43 PM
Action & Follow-Up
Task Name:
Revise Existing
Task Description:
Review, revise, and implement existing
classes into hybrid.
Funding Justification:
The course will require creating the proper
requirements through blackboard and
curriculum office.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1400.0000
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Objectives
Education for Central America and the
Dominican Republic. These presentations
will be given to the SEED Program Officers
at Georgetown University and the SEED InCountry Coordinators, during the annual
conference.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/11/2011
Actual Completion Date:
03/11/2011
Objective Status:
New
Budget Account Number:
11000-42801
Person(s) Responsible:
Dr. Miguel A. Martinez-Lasso
Measures & Standards and Baselines /
Results
Strategies
program Officer at Georgetown University,
12 for the In-Country Coordinators. 2- for Dr.
Ernst Roberts and 2 will be kept in the
department to be used as needed.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% dissemination of the presentation will
be made. Baseline: Presentation will be
made at the Annual Conference in
Washington, D.C.
Measure:
Same measure
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: A presentation will be made at the
SEED Graduation in El Paso.
Measure:
Same Measures
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline:Presentation will be made in each
country participating by the SEED graduating
students during their orientation session.
Measure:
Same Measure
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Presentations will be personally
made by Dr. Martinez-Lasso at one of the incountry orientation sessions.
Action & Follow-Up
Task Name:
Increase Marketing
Task Description:
Increase marketing with funding sources.
Budget Impact:
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
No Funding Needed
Projected Cost:
0.0000
Planning - IT Security - Red Flag Rule
Compliance Program (2009-2012) - Achieve
complete compliance with the Red Flag
Rule as part of the Fair and Accurate Credit
Transactions Act (FACT Act) of 2003;
integrate actions with other EPCC
information security awareness initiatives;
and promote departmental awareness
programs.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
12/10/2011
Objective Status:
In Progress
Budget Account Number:
11000-75205
Person(s) Responsible:
Richard Buller
03/05/2012 6:43 PM
Measure:
Incorporate exisiting policies and procedures
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Identify relevant red flags.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Procedures to detect red flags
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
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Objectives
Measures & Standards and Baselines /
Strategies
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Appropriate responses to red flags
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Periodic updating of the program
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Measure:
Administering the Program
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
03/05/2012 6:43 PM
Results
Action & Follow-Up
11/23/2009 - Efforts to achieve a successful start
to the program, to find a functional area (Student
Services - Admissions, Financial Aid, Personnel or all) to take responsibility for the implementation
and operation (including training of staff) for this
identity theft program, did not produce an area
willing to participate.
Progress:
Unsatisfactory
11/23/2010 - First and second
attempts did not develop a
functional area administrator to take
ownership of the program.
Action: Refresh all areas with the
requirements and encourage an
administrator to take the lead in
marketing the program and
developing the "Red Flags"; then
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action Plan Status:
not begun their review of business
processes to identify "red flags" and potential 2 - Action Plan Documented
vulnerabilities.
Action & Follow-Up
developing the training program and
implementing it within their area.
Measure:
Other legal requirements
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Completely implemented with all employees
aware and regularly refreshed on the
requirement of the program. Baseline: At
initiation, no department or program in EPCC
is in compliance, some because they have
not begun their review of business
processes to identify "red flags" and potential
vulnerabilities.
Task Name:
Adapt the Program
Task Description:
Adapt the program to provide oversight to
new threats as business process change.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Funding Justification:
August 2010
Task Name:
Approved Policy
Task Description:
Produce a Board of Trustee-approved policy
and monitoring plan for the ongoing
program.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Assess Effectiveness
Task Description:
Assess effectiveness with supervisors via an
annual audit of practices and training
provided.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Find a functional area sponsor
Task Description:
Information Security is not to be in the lead
for the Red Flags Rule Program. Functional
areas where face-to-face service to
customers must take ownership and operate
the program.
Budget Impact:
No Funding Needed
Task Name:
Possible Identity Theft
Task Description:
Determine which indicators of possible
identity theft are available to alert
employees.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Task Name:
Potential Points
Task Description:
Identify all potential points of vulnerability in
work processes in every department and
program.
Budget Impact:
Additional/New Funding Required
Projected Cost:
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
150000.0000
Task Name:
Training
Task Description:
Train all staff to recognize the red flags and
provide continuous awareness training.
Budget Impact:
Additional/New Funding Required
Projected Cost:
150000.0000
Planning - IT Security - Microsoft
SharePoint Platform Environment - (20102012) - Develop instruction on Permissions
Management for Site and Site Collection
Owners. Provide policy for governance and
then monitoring to ensure compliance.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
10/31/2011
Objective Status:
In Progress
Budget Account Number:
11000-75205
Person(s) Responsible:
Richard Buller
03/05/2012 6:43 PM
Measure:
Progress will be measured on a project
basis. Success is achieved when
serviceable enhancements are released to
users, placed into service and value is
added to the business process.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Projects are delivered and implemented and
the using customer declared the new product
to be beneficial to their mission. Baseline:
Phase 1 developed MS SharePoint for the
EPCC instructional area. Phase II enhanced
the environment with Microsoft LIVE@edu
and a basic administrative configuration
05/19/2011 - All governance documentation is
drafted and reading for staffing/comment.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
EPCC Information Technology
Task Description:
Present the Goverance policies to the
SharePoint Administrator for distribution to
all users.
Build a Permissions Management FAQ and
knowledge base for customers.
Budget Impact:
Additional/New Funding Required
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Objectives
Planning - IT Security - Enhance Banner
Security Administration (2011-2012) Distribute Banner security administration to
the module owners for Finance, Financial
Aid, Personnel and Student. Validate all job
description-based authorizations.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/29/2014
Objective Status:
Met
Budget Account Number:
75205
Person(s) Responsible:
Richard Buller
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Measure:
Degree of collaboration and communication
occuring between module Banner
administrators.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
All module-exclusive account creations,
modifications, and terminations are
accomplished by module Banner
administrators. Cross-module requests are
approved and serviced in a timely manner.
Results
Action & Follow-Up
05/19/2011 - Data Owners are supportive of this
project. With the proof of concept, accomplished
with Financial Aid, successfully completed Finance
module will be next. There support was
fundamental for the success of this project.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Gain Module Owner's approval for the
project.
Task Description:
Write and distribute the implementation plan
and associated operating policy.
Once approved, designate the order of
module implementation.
Arrange for module administrators staffing.
Train in the Banner Security Administration
tools.
Train in request form imaging.
Assess, by module, on quarterly intervals.
Budget Impact:
No Funding Needed
Task Name:
Gain support of the four Data Owners:
Finance; Financial Aid; Personnel; Student
Task Description:
It is requisite that the Data Owners
appreciate the value and need of this
rehabilitation of Banner access security.
Budget Impact:
No Funding Needed
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Objectives
Planning - IT Security - Business Continuity
and Disaster Recovery Planning (20112012) - Provide the supported departments
the knowledge to plan the continuance of
their business processes in the event of a
natural or man-caused disaster.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2018
Objective Status:
New
Budget Account Number:
75205
Person(s) Responsible:
Richard Buller
Measures & Standards and Baselines /
Strategies
Measure:
.
Standard and Baseline:
Supported department or program has
developed their Continuity of
Operations/Disaster Recovery plan and
practiced it at least once during the
academic year.
Planning - IT Security - Log Management
Program (2011-2012) - Acquire Log
Management and Security Event and
Incident Management Software, then
provide active monitoring of network traffic
to identify violations of policy and provide
corrective action to prevent recurrence.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/30/2013
Objective Status:
New
Budget Account Number:
75205
Person(s) Responsible:
Richard Buller
Measure:
Purchase Log Management software
Data Source for Measure:
Budget Data
Standard and Baseline:
Complete the procurement action and
implement the software.
Measure:
Design and implement monitoring activities
Standard and Baseline:
Review logs daily and take the necessary
corrective actions.
Planning - IT Security - Risk Management
Services (2011-2012) - Build a Risk
Management Service to support risk
assessment, analysis and management at
the department level.
Measure:
Build a prioritized list of departments. May
solicit "early adopters" or volunteer
administrators to participate first.
Standard and Baseline:
Engaged all departments and programs.
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Results
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2017
Objective Status:
New
Budget Account Number:
75205
Person(s) Responsible:
Richard Buller
Planning - IT Security - Information Security
Governance (2011-2012) - Develop and
publish the governance, the standards and
rules that apply to the protection of
information throughout the District.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
75205
Person(s) Responsible:
Richard Buller
Planning - IT Systems Application - SACS
Web Portal (2011 - 2012). - Develop a
SACS web portal for the 2012 SACS faculty
credentialing process. Utilizing SharePoint
to extract faculty credential documents in
order to provide a web and remote access
option for the SACS review members.
Planning Year(s):
2011 - 2012
Expected Completion Date:
02/01/2012
Objective Status:
In Progress
03/05/2012 6:43 PM
Measure:
Provide secure access to SACS related
documents through a web portal.
Data Source for Measure:
Program Review Data
Standard and Baseline:
The SACS web portal will provide easy
access to authorized personnel. Baseline:
Web portal has been generated and is being
updated by EPCC SACS stakeholders.
12/06/2011 - The SACS Faculty Roster is currently
in Production mode and is being tested for quality
assurance.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
SACS Web Portal
Task Description:
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Objectives
Measures & Standards and Baselines /
Strategies
Budget Account Number:
75207
Person(s) Responsible:
Gary Chacon IT systems Manager
Continue to develop and enhance the SACS
web portal with required links and
documents for SACS review committee.
Budget Impact:
Rollover/Maintain Current Funding
Planning - IT Systems Application - Banner
Flex Registration Implementation (20112012) - Install and implement the Banner
Flex Registration module in order to provide
Continuing Education students a web based
registration solution.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/01/2012
Objective Status:
In Progress
Budget Account Number:
11000-75006
Person(s) Responsible:
IT systems Manager, Assistant Registrar for
CE
Measure:
Identification of all required online
registration needs and to meet CE online
student services demand.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Purchase Flex registration module to serve
EPCC's continuing education online
requirements in order to improve student
services.
Planning - Law Enforcement Training Security & Special Officers (2011-2012) Implement new Basic (Levels II & III),
Advanced and Level IV Training Courses
Measure:
The Level II & III Basic Course can be
compared to previous enrollment data.
03/05/2012 6:43 PM
Results
Action & Follow-Up
12/06/2011 - Implement latest version in order to
comply with IT standards.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
12/06/2011 - Currently have Flex registration
installed but need to upgrade because it has too
many flaws and SCT Sungard has a new version
that resolve most of the issues. We are scheduling
an upgrade to the new version in Spring 2012.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Banner Flex Registration Implementation
Task Description:
Install and implement the Banner Flex
Registration module. Work with key
stakeholders to test and satisfy EPCC
business process and quality assure results.
Budget Impact:
Additional/New Funding Required
Projected Cost:
120000.0000
Funding Justification:
Initial purchase price and renewal costs.
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Measures & Standards and Baselines /
Results
Strategies
for Security Officers. Recertification courses However, the new Level IV Course and the
will also be added to provide annual
Recertification Courses will not have a prior
recertification of essential skills courses.
enrollment history.
Data Source for Measure:
Planning Year(s):
Enrollment Data
2011 - 2012
Standard and Baseline:
Expected Completion Date:
Comparison of 2011-12 enrollments to 201008/31/2012
11 enrollments.
Objective Status:
In Progress
Task Name:
Budget Account Number:
Direct Marketing
11000-42501
Task Description:
Person(s) Responsible:
Market the updated courses and new
Barry Bogle
courses directly with Law Enforcement and
Security organizations (i.e., ASIS, ASSIST,
LEAPS, EPPD and other local Law
Enforcement agencies
Budget Impact:
Rollover/Maintain Current Funding
Objectives
Planning - Law Enforcement Training - Law
Enforcement Academy (2011-2012) Provide quality instruction through constant
update and improvement in all instructional
areas.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-42501
Person(s) Responsible:
Barry Bogle
03/05/2012 6:43 PM
Action & Follow-Up
Measure:
Quality inspections by the Texas
Department of Public Safety-Private Security
Bureau and by the Texas Commission on
Law Enforcement Officer Standards and
Education (TCLEOSE).
Data Source for Measure:
External Report
Standard and Baseline:
Previous inspections and reports.
Task Name:
Annual Instructor Review
Task Description:
Annual review of Instructor qualifications will
help reveal any weak areas in our overall
training program. Once a weak area is
identified we can make arrangements to
ensure the particular area is covered by a
competent instructor.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Rollover/Maintain Current Funding
Planning - Law Enforcement Training - Law
Enforcement In-Service Firearms (20112012) - Prepare for an approximate 25%
increase in Law Enforcement useage. US
Customs and Border Protection (CBP)
intends to increase their qualifications
calendar from 3 times per year to quarterly.
This will result in an additional 900+ training
enrollment for the fiscal year. It will also
result in increased maintenance of the
range.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
12198-S12198
Person(s) Responsible:
Barry Bogle
Measure:
Assess the amount of range use through
CBP, Security, other Law Enforcement and
other civilian use.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Compare to data from 2010-2011.
Planning - Learning Community Program VV - Learning Community Program (20092012) - The main objective for 2009-10 will
be to increase the number of Learning
Communities offered at each campus,
increase the number of faculty teaching in
Learning Communities, and work towards
all in coming freshman enrolling in and
experiencing a learning community class.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Measure:
The easiest way to measure if objectives
were met would be to compare the numbers
of learning communities offered, faculty
teaching and students enrolled during the
semesters and at each campus.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
10-15% improvement would show some
growth in the program. Baseline: The
baseline right now is approximately 14
communities being offered at 2 campuses.
With 12 faculty members.
Objective Status:
Met
03/05/2012 6:43 PM
Task Name:
Accomodate Increased Range Useage.
Task Description:
The increase in range useage will require
additional scheduling and planning with CBP
in order to keep up with the demands. This
may result in an increase of evening and
weekend training as well.
Budget Impact:
Rollover/Maintain Current Funding
08/01/2010 - 16 Learning Community were offered
in Spring 2010. There were approximately 25
instructors teaching those communities.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Additional Personnel
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Objectives
Budget Account Number:
11000-55447
Person(s) Responsible:
Susan Trueblood Silva
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Work-study or part-time clerk to run copies,
attend New Student Orientation, and other
clerical duties.
Budget Impact:
Additional/New Funding Required
Projected Cost:
4500.0000
Funding Justification:
Minimum wages, 19 hours a week
maximum, 32 weeks a year.
Task Name:
Prepare Students for College Level Courses
Task Description:
Strategies include proposing to EDUC 1300
and READ 0309 programs that all their
courses should be paired with credit courses
to enhance the freshman experience and
prepare students for college level readiness.
Also, more advertising to students during
new student orientations and in the student
paper. A larger budget is also needed to
cover copy cost of flyers, posters used at
NSOs, and stipends for faculty and
coordinator. Currently Dean Mathis is
paying for most everything through his
dean's budget.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1000.0000
Funding Justification:
$500 per semester for supplies and copies
would be sufficient, but that does not include
faculty stipends and payment for
coordinator.
Planning - Learning Community Program VV - Learning Community Program (20102012) - The primary objective is to show an
03/05/2012 6:43 PM
Measure:
Data collection of class pairs that "made"
compared academic year to academic year.
12/06/2011 - There was an increase in the offering
of Learning Communities, especially in the field of
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Objectives
institutional commitment to growing the
Learning Community Progam by
establishing an institutional budget for
continued faculty stipends every semester
and marketing of Learning Community to
students, as well as staff and faculty.
Learning Communities promote direct
transfer of academic skills and cooperative
learning and working talents. These skills
are sought by businesses of their
employees at every level. Therefore,
another objective would also include
increasing the number of Learning
Communities offered at every campus so
that all incoming freshmen could enroll in
and experience learning community
classes.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Objective Status:
Met
Budget Account Number:
11000-55447
Person(s) Responsible:
Susan Trueblood Silva
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase of 10% from year to year. Baseline:
Currently there is no budget for the LC
Program. In 2008/09 there were Learning
Communities offered and Learning
Communities that made at the Valle Verde
Campus. In 2009/10 there were 18 Learning
Communities officer and 15 Learning
Communities that made at the Valle Verde
Campus. In Fall 2010 we are offering 19
Learning Communities at 3 campuses.
Results
Action & Follow-Up
Development English. Also there is a Learning
Community now offered at the Northwest Campus
and in Spring at the Transmountain campus
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Advertise
Task Description:
Poster for advertise at campuses offering
Learning Communities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Task Name:
Coordinator-LC
Task Description:
Coordinator-LC faculty member meeting
every semester for review and assessment.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Copies
Task Description:
Copies of LC offering to be given at NSO.
Budget Impact:
Additional/New Funding Required
Projected Cost:
2000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Presentation
Task Description:
Presentation to counselors at semester
district-wide counselors' meeting.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Presentation
Task Description:
Informational presentation to Leadership.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Proposal
Task Description:
Proposal to Reading discipline and
Education 1300 disciplines that many of their
courses be offered in pairings with content
courses.
Budget Impact:
Additional/New Funding Required
Projected Cost:
100.0000
Task Name:
Schedules
Task Description:
Card stock schedules for counselors.
Budget Impact:
Additional/New Funding Required
Projected Cost:
400.0000
Task Name:
Testimonials
Task Description:
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Testimonials from current LC faculty in
Faculty Development Newsletter.
Budget Impact:
Additional/New Funding Required
Projected Cost:
0.0000
Task Name:
Training
Task Description:
Training workshops presented every
semester for any personnel currently working
with or interested in working with Learning
Communities.
Budget Impact:
Additional/New Funding Required
Projected Cost:
200.0000
Task Name:
Video Development
Task Description:
Video development for on-line catalog page,
kiosk advertising, and New Student
Orientation presentations.
Budget Impact:
Additional/New Funding Required
Projected Cost:
500.0000
Task Name:
Workshops
Task Description:
Workshops presented every semester during
Faculty Development Week for any staff or
faculty member to attend
Budget Impact:
Additional/New Funding Required
Projected Cost:
200.0000
03/05/2012 6:43 PM
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Objectives
Planning - Library - NW - Northwest
Community Literacy Center (2010-2011) To plan and equip by June 2011 the new
library extension funded by the HUD grant
and EPCC matching fund to serve as a
community and student information and
cultural center - to be opened September
2011. The multipurpose center will provide
1) a public space for a) Internet information
access and computer use b) study and
multi-use for Early College and teens, c)
children's corner with age appropriate
technology, d) meeting & training facilities,
e) shelving for children and young adult
collection of materials, f) moveable stage
facilities for performances. 2) An academic
space for 200 student gatherings (3
classes) such as when hearing a panel or
lecture. 3) Keep the library and the center
open for 64 hours during the week.
Planning Year(s):
2010 - 2011
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Measure:
We will provide service & programs 20112012: 1) youth after school and summer
academic and literacy enrichment activities,
and family educational programs. 2)
Bilingual (English/Spanish) technical
assistance. 3) Seminars to low and
moderate income individuals to encourage
self-sufficiency, first time home ownership
and entrepreneurship.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
To learn and integrate specific skills into
personal life and to continue coming to the
college to use the library resources and
EPCC academic or continue education
programs. Baseline: Continue 1) existing
youth and family programs, 2) create and
add new programs for adults.
Results
Action & Follow-Up
02/24/2012 - the construction started in June 2011 02/24/2012 - Seek funding for
and due to lack of funding for equipment and
computer equipment and funding for
security camera, the completion date has been
security cameras
postpond.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
Task Name:
Multi-Purpose Community Center
Task Description:
Maximize the use of the multi-purpose
community center and fulfill stated grant
obligations. Collaborate with community
partners, EPPL, CISD, YWCA, Head Start.
Collaborate with EPCC ESL, Child
Development faculty and CASS International
Program and continue to look for grants to
support programs and purchase materials
and equipment.
Funding Justification:
Staffing, $55,000 two FT Library Assistants
positions, to provide 64 hours a week
service for the multi-purpose center, i.e. to
assist and supervise, and provide security
for children, teens and families using the
center. Annual program budget $17,000 to
support 500 plus youth, family and student
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
activities at Northwest Community Literacy
Center. Equipment, $90,000 40 multi-media
computer workstations. 3 Electrical screens
with LCD projectors, 1 Smartboard with LCD
projector, 2 e-learning stations, 5 laptops for
student use in the library.
Budget Impact:
Additional/New Funding Required
Projected Cost:
55000.0000
Planning - Library - NW - Enhancing Family
Literacy and Technology Skills (2010-2012)
- To provide technology and family literacy
activities for ESL, Child Development and
International CASS students.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
22667-E22667 in 2010 22677-E22677 in
2012
Person(s) Responsible:
Monica Wong
Measure:
Three workshops to increase students' skills
with technology and complete activities from
6 early literacy modules.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Each student will gain the ability to work
independently with the technology.
Baseline: Continue pilot projects.
Planning - Library - NW - Northwest Library
Service-Academic Support (2010-2013) To improve library collection by weeding
outdated library material, replace missing
materials in a timely manner.
Measure:
Librarians will be given a section of the
collection to weed and reorder during a 6
month period. They will remove materials
from their section and order at least $300
03/05/2012 6:43 PM
02/24/2012 - we provided four workshops using
the 6 modules devoloped by Dr. Cristina
Gonzalez, Early Childhood Education for ESL and
NW students majoring in Education. Two
workshops were provided for the International
CASS students. 67 students volunteered to help
the library's Toddler Tech program in 2011.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Child Development
Task Description:
Collaborate with ESL, Child Development
and CASS faculty and coordinators.
Develop modules with Child Development
faculty. Use Smartboard Technology and
library's book collection and computers.
Apply for a grant.
Budget Impact:
No Funding Needed
02/24/2012 - Weeding is an on going process.
We are going to replace and update the collection
with the extra $20,000 book budget in 2012.
Progress:
Satisfactory
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Objectives
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
Measures & Standards and Baselines /
Strategies
worth of books weekly. List of materials
ordered are filed by month and initialed by
librarian. I will review completed order
monthly.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase recent publication (2009 and
newer) to 5% of the library collection. The
weeding will decrease the percentage of
materials older than 2005 decrease at least
2%.
Results
Action & Follow-Up
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Conduct Inventory
Task Description:
Assign librarians subject areas to review and
weed collections systematically. Input
material orders weekly and encumber book
budget before April 2011. Conduct inventory
every two years. Print report by publication
date and review periodically.
Budget Impact:
No Funding Needed
Planning - Library - NW - Northwest Library
Service - Community Service (2010-2013) To maintain the level of programming for
the families of sudents and community in
the summer.
Planning Year(s):
2010 - 2011
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52126
03/05/2012 6:43 PM
Measure:
Maintain number of programs offered,
collect statistics of community users, and
survey community users on whether
programs are meeting the needs of their
families.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Maintain same level of last year's programs
in the summer. Baseline: Provide 400 +
programs in the summer.
02/24/2012 - Due to budget restrains, community
programming in the summer was reduced by 50%.
We provided 47 classes in June. 398 programs
were implemnted and over 7700 patrons attended.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Grants
Task Description:
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Objectives
Person(s) Responsible:
Monica Wong
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Apply for grants to support the programming
and continue to seek appropriate funding
from College.
Funding Justification:
Since 2003, this library became the 1st and
only community library in EPCC serving
Canutillo and Westside. A new budget line
item "Community Services" with $15,000 for
community programming is needed. The
library has been holding back book orders
and using supply budget for its community
programming.
Budget Impact:
Additional/New Funding Required
Projected Cost:
15000.0000
Planning - Library - NW - Request additional
2 FT Library staff (2011-12) - 2 Library
Assistants are needed to support the new
addition (5,000 sq. ft , three group study,
one 120 seating multi-purpose room,
children's area, reading area and 44
additional computers)
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-52126
Person(s) Responsible:
Monica Wong
Measure:
hire 2 FT experienced library staff
Planning - Library - RG - Library &
Computer Literacy Classes (2011-2012) Offer 2 series library & computer literacy
classes to students who need this extra
help.
Measure:
Number of library and computer instructional
classes offered by library staff and number
of attendees.
Data Source for Measure:
03/05/2012 6:43 PM
Results
Task Name:
submit requests to the administration
Task Description:
submit requests to the administration.
Funding Justification:
to keep the new facility open 64.5 hrs per
week for students and community members.
Budget Impact:
Additional/New Funding Required
Projected Cost:
52000.0000
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52125
Person(s) Responsible:
Rebecca Perales, Gale Kristin Sanchez,
Charlotte Hollis
Planning - Library - RG - Improve Online
Library Instruction (2011-2012) - Improve
online library instruction by creating
LibGuides.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis, G. Kristin Sanchez,
Rebecca Perales
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Results
Strategies
Department/Area Report
Standard and Baseline:
We have offered 2 sets ((6 classes) of free
non-credit classes to students in the past.
We continue to see a need for future
classes, especially for ESL or older students
returning to school after other careers.
Action & Follow-Up
Task Name:
Teach Basic Computer and Library Skills
Task Description:
Classes offered would be how to log in to a
computer, student e-mail, internet and library
resources, basics of Microsoft Word,
Powerpoint and other basic sources.
Funding Justification:
Funding for handouts.
Budget Impact:
No Funding Needed
Projected Cost:
20.0000
Measure:
Number of LibGuides available through
Library Web Site
Data Source for Measure:
Department/Area Report
Standard and Baseline:
There are no LibGuides currently available.
Task Name:
Learn to Use and Create LibGuides
Task Description:
LibGuides were purchased by the IT
committee for librarians to create new
subject guides to assist in student research.
Librarians need to learn to use this program
and create and maintain these so that all
students will be able to learn to research in
appropriate subject areas more effectively.
Funding Justification:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Already funded by IT committee in 2011.
Will need librarian expertise and time.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Library - RG - Improve Staff
Areas Ergonomically (2011-2012) - Obtain
proper equipment and have desks modified
or replaced to ensure work area spaces are
set up to avoid health and safety risks.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52125
Person(s) Responsible:
Charlotte Hollis
03/05/2012 6:43 PM
Measure:
No injuries due to improper equipment
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Zero - standard should be zero
Task Name:
Ergonomic Workshop
Task Description:
Have staff training by Safety office and/or
ergonomic specialist.
Funding Justification:
None
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Modify Circulation Desk
Task Description:
Existing Circulation Desk has areas that are
ergonomically unsound. A replacement desk
would be ideal but is currently cost
prohibitive. College personnel will be
modifying the desk to make it more usable
this December.
Funding Justification:
Necessary because both Reference and
Circulation Desks were not originally
constructed to be used as computer and
public service require.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Rollover/Maintain Current Funding
Projected Cost:
0.0000
Task Name:
Purchase Appropriate Equipment
Task Description:
May need to purchase monitor arms, foot
rests, chair arms to prevent employee injury.
Funding Justification:
Preventable on-the-job Injuries cause
unneeded expenses in time and
compensation.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1000.0000
Planning - Library - TM - TM Library
Collection Assessment (2011-2012) - To
identify and remove outdated, obsolete, or
damaged library material from the TM
Library collection; and, to replace the same
number of weeded items with newer
editions or with materials in other Library of
Congress subject areas as determined by
changes in curriculum or class
assignments.
Planning Year(s):
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52124
Person(s) Responsible:
Alberto A. Villegas
03/05/2012 6:43 PM
Measure:
Identify and remove (weed) a minimum of
3% of the collection, and select and
purchase new material for affected areas.
The selection of new items will follow this
criteria: (1) Replace with newer edition if it is
determined that it is still relevant, (2) Select
new material in the same Library of
Congress subject area as the withdrawn
item if it determined that it is still relevant to
the curriculum or student demand, (3)
Select new material in other Library of
Congress areas based on current curriculum
or student interest.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Withdraw a minimum of 3% of the collection.
Task Name:
Complete Project
Task Description:
Using the library Millenium (Telnet) program
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
to help identify items whose copyright date
are older than 10 and the Vertical File
subject index to identify popular research
subject areas, the collection will be
assessed. Item generally will be withdrawn if:
(1) they are older than 10 years, (2) items
have been superseded, (3) items are
damaged beyond repair, or (4) items no
longer support the current curriculum or
student interest. New material will be
selected and purchased to replace affected
Library of Congress areas. No new funds are
expected to be needed to complete this
project as the regular book budget can cover
the cost of replacements.
Budget Impact:
No Funding Needed
Planning - Library - TM - Develop TM
Library Online Research Guides (20112013) - To develop online research guides
for TM Library courses and general
instruction.
Planning Year(s):
2011 - 2012
2012 - 2013
Expected Completion Date:
08/31/2013
Objective Status:
In Progress
Budget Account Number:
11000-52124
Person(s) Responsible:
Alberto A. Villegas
Measure:
Develop a minimum of one research guide
for each discipline area at the
Transmountain Campus.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
One research guide for each TM discipline
area.
Planning - Library - VV - Liz Loya- Staff
Check Machine (2011-2012) - Purchase
and install a self check machine at the
Measure:
Funding to purchase self check machine is
approved.
03/05/2012 6:43 PM
Task Name:
Develop research guides for the core
courses first.
Task Description:
Develop research guides for the core
courses first.
Budget Impact:
No Funding Needed
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Objectives
circulation desk.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52153
Person(s) Responsible:
Liz Loya
Measures & Standards and Baselines /
Results
Strategies
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90% of library circulation items will be
processed using this new technology.
Baseline: Currently VV library does not have
this technology.
Task Name:
Training
Task Description:
Library staff will be trained to use it.
Planning - Library Technical Services (IT) On-line Training (2011-2012) - Attain skills
for managing Library System.
Planning Year(s):
2011 - 2012
Expected Completion Date:
02/01/2011
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-75401
Person(s) Responsible:
Lori Hoefner
Measure:
Individual will acquire and employ learned
skills
Planning - Library Technical Services (IT) Ad Hoc Requests (2011-2012) - Day to day
activity, meeting user needs as they arise
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/01/2011
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
Measure:
Meet users' needs, help resolve problems
03/05/2012 6:43 PM
Action & Follow-Up
Task Name:
Seek and Evaluate Training Opportunities
Task Description:
Seek and evaluate training opportunities online, at IUG, and what can be brought inhouse. Possibly include staff from Library
Technical Services.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Remain Sensitive and Responsive to Users'
Needs, Requests, Problems
Task Description:
Respond to user requests and problems
promptly. Explain what - if anything - was
irregular about our process. Plan, outline
and recommend changes when necessary.
Budget Impact:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Rollover/Maintain Current Funding
11000 75401
Person(s) Responsible:
Lori Hoefner
Planning - Library Technical Services (IT) Sierra (2011-2012) - Migrate Millennium
data to Sierra data format
R0050875 in amount of $44,944 from
account 75006 (org.)- 71470 (acct)
initiate hosting services
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Objective Status:
New
Budget Account Number:
75404
Person(s) Responsible:
L Hoefner
Measure:
Has libary data migrated?
Is hosting in place?
Planning - Library Technical Services (IT) Encore (2011-2012) - Purchase and install
Encore Synergy from III
introduce to librarians, internal trainers from
TRC, faculty in turn before release
phased release to students: allow gradual
and voluntary shift away from traditional
R0050877 - requested funds from
Integrated Technology Committee
10/11/2011
Measure:
Is Encore-based searching an option for
students and library patrons?
03/05/2012 6:43 PM
Task Name:
Generate PO, Sign Contract, get Scheduled
for Migration, Hosting will Follow
Task Description:
Work with Purchasing dept. to generate PO,
get contract signed by October 31, 2011 to
take advantage of discounts. Signed
contract will put EPCC on a schedule for
migration. Once data is migrated, hosting
will begin.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
44944.0000
Funding Justification:
Current server in need of $17,000 upgrade
which will only carry us one year further.
Discounts available if EPCC 'early
implements' by moving to Sierra platform by
Oct 31.
Task Name:
Arrange Integrated Technology CMT
Funding, Schedule Encore Installation
Task Description:
Awaiting contact by ITC, requisition requires
only ITC budget number. III will schedule
Encore for EPCC, then have a 'launch' event
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Objectives
Measures & Standards and Baselines /
Strategies
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/09/2012
Objective Status:
New
Budget Account Number:
75405
Person(s) Responsible:
L Hoefner
to introduce librarians and staff to product.
Plan and schedule Encore option
presentation to students and library patrons.
Budget Impact:
Additional/New Funding Required
Projected Cost:
17850.0000
Funding Justification:
Encore makes searching more efficient and
intuitive for students. Purchasing Encore
with Sierra can result in cost savings.
Planning - Literacy Programs - Beyond the
Basics for Adults (2011-2012) - To increase
participation and success of ABE students
in college certificate and workforce training
programs.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/31/2012
Objective Status:
New
Budget Account Number:
11000-42402
Person(s) Responsible:
Sara Martinez
Measure:
Number of students enrolled in college
certificate courses and workforce training
programs.
Data Source for Measure:
THECB
Standard and Baseline:
Standard and baseline will be determined
based on the number of students enrolled
and complete certificate courses and
workforce training programs.
03/05/2012 6:43 PM
Results
Action & Follow-Up
Task Name:
Recruit and Enroll Students from ABE into
Certificate and Workforce Training Programs
Task Description:
Students will be recruited from the local AE
community centers and enrolled in certificate
and workforce training programs in
Informational Technology and Certified
Nursing Assistant (CNA).
Budget Impact:
No Funding Needed
Projected Cost:
500000.0000
Funding Justification:
The Higher Education Coordinating Board is
providing the funds.
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Objectives
Planning - Marketing and Community
Relations - Community Relations 2011 2012 - Build stronger community & media
relations.
Planning Year(s):
2011 - 2012
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Measure:
Schedule meetings with publishers, general
managers, and community leaders and
promote the college and inform them of new
initiatives, awards, and events.
Objective Status:
New
Budget Account Number:
11000-14001
Person(s) Responsible:
Joyce Cordell
Planning - Mathematics - MDP - Physics at
NW (2011-2012) - Establish a Physics
Laboratory at NW campus
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Lisa Juliano
Planning - Mathematics - NW - Math - NW,
2011-2012 - Most math courses at NW
using on-line HW technology.
Planning Year(s):
2011 - 2012
Objective Status:
Met
Budget Account Number:
11000
Person(s) Responsible:
Lisa Juliano
Planning - Mathematics - RG - Stat way
Carnegie Project (2010 - 2012). - Create
03/05/2012 6:43 PM
Measure:
Two stat way courses are developed with
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Objectives
new pathway for students to take Statistics
in one year.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Statway Team: L Michal, E Aguirre, I
Chuca, F Savina, A Rodriguez, L Tena
Planning - Media Production Collaboration with Instructional
Departments (2011-2012) - Increase
interaction with Mass Communications,
Drama, Music, and other instructional
programs to create mutual benefits.
Students can gain experience working and
performing in a digital television production
and broadcasting environment while EPCCTV can get fresh, locally-produced material
to augment its schedule of educational and
entertaining programs.
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
accompanying DE support courses;
Lessons are piloted and revised; 3 pilot
sections are offered in Fall 2012 at TM, VV,
and MDP.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently students take DE courses before
they enroll in their statistics. With Stat way
they will satisfy their 3 hour math course in
one year.
Results
Action & Follow-Up
Task Name:
Lesson Study
Task Description:
Study lessons, plan lessons, pilot lessons,
observe lessons, process recommended
changes, review student work, provide
feedback to Carnegie Foundation
Funding Justification:
Funding was received from the Carnegie
Foundation for the Advancement of
Teaching as part of EPCC's participation in
a national Collaboratory for Statway.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
80000.0000
Measure:
Successfully persuade teachers to assign
students to take advantage of EPCC-TV
facilities and production capabilities.
Plan and create television programs
involving students.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline:On the one from home plate toward
first base.
Standard: Completion of television programs
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-52146 and 11000-52136
Person(s) Responsible:
Patrick Ebert
Measures & Standards and Baselines /
Strategies
of sufficient quality for broadcast or
cablecast; and determination by faculty
members that their students received
significant benefits from their experience.
Action & Follow-Up
Task Name:
Pitch the Concept
Task Description:
(Continuing with the baseball terminology)
approach faculty members and pitch the idea
of including in their teaching strategies some
involvement with television production.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Nursing - RG - To Fill Faculty
Positions (2011-2012) - Maintain and Fill all
Faculty Positions.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/10/2012
Objective Status:
New
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
Measure:
All Full Time Positions to be filled. Fill 2
tenure positions. Maintain level of FT
lecture positions. Increase number of
current PT faculty
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Keep: Full faculty for numbers of students 23
tenure, 8 FT lecturer positions, 20 PT
positions filled
Planning - Nursing - RG - To increase
Utilization of Simulation Lab (2011-2012) Student will spend between 10-20% of their
lecture, or lab, or clinical time in the
simulation lab.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/10/2012
Objective Status:
Measure:
All students in the program, within each
course, will work in the sim lab for a
specified amount of time
Data Source for Measure:
Student Related Data
(Tracking/Performance)
Standard and Baseline:
All students in the program will work in the
simulation lab each semester.
03/05/2012 6:43 PM
Results
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
New
Budget Account Number:
11001-55005
Person(s) Responsible:
Pauline A. Ballesteros
Planning - Paralegal - VV - Review and
Revise Course Syllabi (2009-2012) - To
insure courses are updated and current in
the Paralegal Program.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measure:
Course syllabi will be assigned to full-time
faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Total updating of course syllabi. Baseline:
Has not begun.
Planning - Paralegal - VV - Student
Recruitment (2009-2012) - To increase
student enrollment.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2010
Actual Completion Date:
08/31/2010
Objective Status:
Met
Budget Account Number:
11000-55421
Measure:
Enrollment will show an increase.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
50% student enrollment per class will
increase by 5. Baseline: Currently, the
classes average 12 to 18 per class.
03/05/2012 6:43 PM
11/18/2010 - Course syllabi were reviewed by
faculty and appropriate changes were made.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Curriculum Development
Task Description:
Will work with curriculum development.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
11/18/2010 - Enrollment increased by 5%. Classes
average 15 to 20 per class.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Marketing Strategies
Task Description:
Various marketing strategies are being
employed, i.e. flyers, ads, calendars, T.V.
commercials and recruitment at the various
high schools will be used to try and increase
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Objectives
Person(s) Responsible:
Leo Villalobos
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
student.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Paralegal - VV - Review and
Revise Course Syllabi (2010-2012) - To
insure courses are updated and current in
the Paralegal Program.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measure:
Course syllabi will be assigned to full-time
faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Total updating of course syllabi. Baseline:
Has not begun.
Planning - Paralegal - VV - Student
Recruitment (2010-2012) - To increase
student enrollment.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/31/2011
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-55421
Measure:
Enrollment will show an increase.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
50% student enrollment per class will
increase by 5. Baseline: Currently, the
classes average 12 to 18 per class.
03/05/2012 6:43 PM
Results
09/21/2011 - Course syllabi were reviewed by
faculty and appropriate changes were made.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Curriculum Development
Task Description:
Will work with curriculum development.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
09/21/2011 - Enrollment increased by 5%.
Classes average 15 to 20 class.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Marketing Strategies
Task Description:
Various marketing strategies are being
employed, i.e. flyers, ads, calendars, T.V.
commercials and recruitment at the various
high schools will be used to try and increase
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Objectives
Person(s) Responsible:
Leo Villalobos
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
student.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Paralegal - VV - Review and
Revise Course Syllabi (2011-2012) - To
insure courses are updated and current in
the Paralegal Program.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measure:
Course syllabi will be assigned to full-time
faculty.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Total updating of course syllabi. Baseline:
Has not begun.
Planning - Paralegal - VV - Student
Recruitment (2011-2012) - To increase
student enrollment.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55421
Person(s) Responsible:
Leo Villalobos
Measure:
Enrollment will show an increase.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
50% student enrollment per class will
increase by 5. Baseline: Currently, the
classes average 12 to 18 per class.
03/05/2012 6:43 PM
Results
Task Name:
Curriculum Development
Task Description:
Will work with curriculum development.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Marketing Strategies
Task Description:
Various marketing strategies are being
employed, i.e. flyers, ads, calendars, T.V.
commercials and recruitment at the various
high schools will be used to try and increase
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
student.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Pharmacy Technology - RG Meeting Student/Community's Demand
(2009-2012) - Developing online courses
and offering all program online.
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
11000-55140
Person(s) Responsible:
Nader Rassaei
Planning - Pharmacy Technology - RG Hire a Part-Time Lab Assistant (2011-2012)
- Hire a Part-Time Lab Assistant in order to
be in compliance with Recommendations of
ASHP (PHRA's Accreditation Agency) ,
Next site visit will be in 2013.
Additional part-time Lab Assistants will
ensure for increased support to faculty and
students. Person needed to assist and
monitor sterile compounding in the PHRA
lab also help with filing student records,
grading exams, computing clinical hours,
03/05/2012 6:43 PM
Measure:
If online courses developed and online
sections offered and fill rate meets Program
Review standards after 3 years.
Data Source for Measure:
Program Review Data
Standard and Baseline:
First year 50%, second year 65% fill rate and
third year 75% fill rate. Baseline: No fully
online courses offered at this time.
11/05/2010 - Hybrid courses are being developed
and piloted, and within couple of years some will
replace traditional classes or may be taught side
by side of traditional classes. Fully online course
has not been developed or piloted.
Progress:
Satisfactory
Action Plan Status:
2 - Action Plan Documented
Task Name:
Courses On-Line
Task Description:
Convert current courses to online courses,
schedule classes, do marketing and
advertise and monitor enrollment.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Part-time budget is established; Lab
assistant is hired.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
We are hoping to satisfy Accreditation body's
recommendation and ensure increased
support for faculty and students. Baseline:
Currently, there is no
part-time Lab Assistant In PHRA Program.
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Objectives
compiling program data for distribution,
answering incoming calls, helping program
coordinator maintain an easy flow lab
environment, assisting students with
maintenance of their paper trail, helping
maintain post graduate survey records and
all other things that may be required to
assist the students, coordinator or other
faculties.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
11000055140
Person(s) Responsible:
Dr. Paula Mitchell/Nader Rassaei
Planning - Pharmacy Technology - RG Development of New Courses (2011-2012)
- Development of new course in order to
conform to the THECB's changes in
pharmacy technology courses.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
1100055140
Person(s) Responsible:
Dr. Nader Rassaei
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Select and Hire Qualified Candidate
Task Description:
Select and hire qualified candidate and
provide proper training.
Budget Impact:
Additional/New Funding Required
Projected Cost:
13600.0000
Measure:
If mandated changes applied to curriculum
and new courses were developed to support
the new curriculum.
Data Source for Measure:
External Report
Standard and Baseline:
No new course exist
Task Name:
Develpment of New Course
Task Description:
Develop new course in order to be compliant
with THECB's changes and to be competitive
with proprietary schools while providing
quality educational program for students.
Budget Impact:
Additional/New Funding Required
Projected Cost:
7000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Philosophy - NW - Increase
Course Offerings (2011 - 2012). - Create
new learning environment for students to
enchance college success.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/07/2012
Objective Status:
New
Budget Account Number:
11000-55293
Person(s) Responsible:
manfred silva 2012-2012
Measure:
Successful enrollment and completion of
students
Data Source for Measure:
Enrollment Data
Standard and Baseline:
SLO met or exceeded.
Planning - Philosophy - VV - Diversity in
Department Offerings (2011-2012) - Ensure
students have choices in terms of
instructional formats.
Planning Year(s):
2011 - 2012
Measure:
Schedule sections in PHIL in online and
hybrid format.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Face to face smart classrooms only.
Objective Status:
New
Budget Account Number:
11000-55285
Person(s) Responsible:
Gail Shipley
Planning - Physical Plant - Vehicle Fleet
Management (2011-12) - Develop an up to
date fleet management program for EPCC.
Planning Year(s):
2011 - 2012
03/05/2012 6:43 PM
Results
Action & Follow-Up
Task Name:
RecruitmentIincrease
Task Description:
Increase new courses.
Budget Impact:
No Funding Needed
At least one section of online and one of
hybrid.
Task Name:
Recruit and Train Faculty to Teach Online
and Hybrid
Task Description:
Add on-line and hybrid sections to fall 2012.
Budget Impact:
No Funding Needed
Measure:
Reduction in older vehicles that should be
taken off the road.
Data Source for Measure:
Department/Area Report
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Objectives
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
13000-76012
Person(s) Responsible:
Rick Lobato
Planning - Physical Plant - Work Order
System (2011-12) - Develop a data base for
trouble and repairs calls district wide.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
13000-76000
Person(s) Responsible:
Rick Lobato
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Standard and Baseline:
Have modern reliable vehicles for EPCC
employees.
Currently there is no plan in place.
Results
Action & Follow-Up
Task Name:
Review Existing Vehicle Inventory
Task Description:
To review existing vehicle inventory and
dispose of unserviceable vehicles. Obtain
GPS system to assist in maintenance and
operations.
Budget Impact:
Additional/New Funding Required
Projected Cost:
90000.0000
Funding Justification:
Provide a fleet management system.
Measure:
The ability to track trouble and repairs calls
throughout the district.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Overall reduction in trouble and repair calls.
Quicker response time and feedback from
customers. Existing data is cumbersome
and does not provide data required.
Task Name:
Select Work Order Program and Purchase
Task Description:
Team with IT to select database
management system that will meet the
department's requirements to obtain all
information required.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
50000.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Physical Plant - Preventive
Maintenance Plan (2011-12) - Develop a
detail preventive maintenance plan that will
provide history of maintenance to facilities
equipment throughout the district.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
13000-76000
Person(s) Responsible:
Rick Lobato
Measure:
Reduction in trouble calls throughout the
district.
Planning - Physical Plant - Ft. Bliss Campus
Design (2011-12) - Design and construct
new campus at Ft Bliss.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2013
Objective Status:
New
Budget Account Number:
91357-M91357
Person(s) Responsible:
Rick Lobato
Measure:
Development of architectural design and
specifications.
Data Source for Measure:
Committee Recommendation
Standard and Baseline:
Complete design documents. Awaiting land
lease.
03/05/2012 6:43 PM
Results
Action & Follow-Up
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Switch from the reactive maintenance to
preventive maintenance. Currently Physical
Plant works on reactive maintenance
philosophy.
Task Name:
Develop and Implement Preventive
Maintenance Plan
Task Description:
Perform equipment inventory, develop
written maintenance plan for all equipment.
Incorporate all information into data base
that will automatically submit work orders
prior to maintenance required.
Budget Impact:
No Funding Needed
Task Name:
Hiring of Architect
Task Description:
Director and Construction Engineer will
spend 50% of their time in the development
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
and construction phase until the campus is
completed.
Budget Impact:
No Funding Needed
Planning - Physical Therapist Assistant RG - Program Budget (2011-2012) Increase overall budget by 10% to keep
pace with rising costs of instructional
materials and supplies.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2011
Objective Status:
New
Budget Account Number:
11000-55145
Person(s) Responsible:
Deb Tomacelli-Brock
Planning - Physics - NW - Physics - NW,
2011 - 2012 - Establish a physics laboratory
at NW campus.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Lisa Juliano
Planning - Police Department - Integration
of Vehicle Registration Capabilities with
Current Banner System (2009-2012) - To
improve effectiveness and efficiency of
vehicle registration capabilities by obtaining
a system capable of direct integration with
the current campus based banner system.
03/05/2012 6:43 PM
Measure:
By the use of current standalone paper
system to an integrated electronic system.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Software integration will equate to 100%
10/18/2010 - This objective has not been met. It is 10/27/2011 - Will continue to work
pending an implementation process by EPCC IT
and coordinate this project until
personnel as well as an outside vendor.
completion.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
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Objectives
Planning Year(s):
2009 - 2010
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
L31001-31001
Person(s) Responsible:
Jose L. Ramirez
Planning - Police Department - Integrate
TicketTrak Interface (2010-2012) - Enable
communication between the current
TicketTrak System and Banner in order to
expedite process of the district wide
registrations.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
change in all areas affected such as the
traffic office and accounts receivable.
Baseline: Currently, there is not a system
integration between the Cardinal Ticket
Tracking System and the District's Banner
System.
Task Name:
New System
Task Description:
The new system will allow on-line vehicle
registration, will facilitate payment of
citations, and provide a customer with a
simple and easy way to navigate through the
vehicle registration process as well as
citation payment through the use of real time
integration of student accounts in the
District's Banner System.
Budget Impact:
Additional/New Funding Required
Projected Cost:
92830.0000
Measure:
By the use of current stand alone paper
system to integrated electronic system.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Software integration will equate to 100%
change in all areas affected such as traffic
office and accounts receivable dept.
Task Name:
New TicketTrak system
Task Description:
The new system will allow direct electronic
communication between TicketTrak and
Banner. This will facilitate vehicle registration
as well as increase effectiveness and
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Objectives
L31001-31001
Person(s) Responsible:
J.L. Ramirez
Planning - Police Department - Surveillance
Monitor (2010-2012) - Implement two new
surveillance monitor positions to assist in
the monitoring of all district wide
surveillance cameras.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-61001
Person(s) Responsible:
Jose L. Ramirez
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
efficiency in citation payments.
Budget Impact:
Additional/New Funding Required
Projected Cost:
26000.0000
Funding Justification:
New software for direct electronic
communication for TicketTrak and Banner.
Measure:
By the amount of activity observed and
reported to the police units in the field by the
day and evening surveillance monitors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Two surveillance monitors to work a total of
80 hours per week to accomplish a more
proactive response to interior and exterior
district wide security.
Presently the position of surveillance monitor
does not exist.
Task Name:
Cameras
Task Description:
By having these personnel monitor the
surveillance cameras and observe and
communicate problems to the dispatchers
who in turn will communicate with the PD
officers.
Budget Impact:
Additional/New Funding Required
Projected Cost:
36000.0000
Funding Justification:
Hiring surveillance monitors for the
command center.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
10/06/2011 - Unable to fill positions due to the
hiring freeze.
Progress:
Unsatisfactory
Action Plan Status:
1 - Action Plan Needed
10/27/2011 - Will develop job
description. Will try and fill the
positions by 1/1/2013.
Task Name:
Monitor cameras
Task Description:
Command center communications.
Budget Impact:
Additional/New Funding Required
Projected Cost:
36000.0000
Funding Justification:
Will serve for district wide command center
communication with PD Officers.
Planning - Police Department - Staff Theory
(2010-2012) - Conduct training for the
Police and Vehicle Registration Department
staff on the theory of completed staff work.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
11000-61001
Person(s) Responsible:
J. L. Ramirez
03/05/2012 6:43 PM
Measure:
By the completed work product turned in by
all personnel and subsequent rejection rate.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase the level of proficiency among all
Police and Vehicle Registration Department
Personnel
Presently no training has been conducted in
this area.
Task Name:
Staff Work
Task Description:
By conducting a training
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Theory work
Task Description:
By conducting a training session and
evaluating the results on a monthly and
quarterly basis
Budget Impact:
No Funding Needed
Planning - Police Department - Surveillance
Integration (2011-2012) - Bring full
surveillance integration to the Police
Dispatchers Command Center; this includes
upgrading cameras, alarm and access
control systems.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-61001
Person(s) Responsible:
Jose L. Ramirez, Chief of Police
Measure:
Extended project for the installation of
security/alarm system to the new V.V.
Student Union and Stanton Bldg. projects.
Data Source for Measure:
Department/Area Report
Planning - Police Department - Emergency
Notification (2011-2012) - Implement and
adopt a new Emergency Notification
System.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/01/2012
Actual Completion Date:
08/31/2012
Objective Status:
New
Measure:
Currently reviewing and evaluating project
proposals from various vendors.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Baseline: Meeting scheduled on 10/27/11
with committee members for vendor
selection.
Standard: Select a vendor for Board of
Trustee approval.
03/05/2012 6:43 PM
Task Name:
Integration
Task Description:
To date the integration is at a 70%
completed
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
Budget Account Number:
11000-61001
Person(s) Responsible:
Jose L. Ramirez, Chief of Police
Planning - Psychology - NW - Technology
Enhancement (2011-2012) - Increase from
baseline, the number of instructors using
advanced technology tools in the classroom
to create pedagogical efficiencies and
improve teaching quality.
Planning Year(s):
2011 - 2012
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Emergency Broadcasting System
Task Description:
Implementing the Emergency Broadcasting
System district wide for Staff, Faculty and
Students.
Budget Impact:
Additional/New Funding Required
Task Name:
Recruitment and Retention
Task Description:
Work to attract qualified staff/instructors who
are well-versed in technology skills.
Budget Impact:
No Funding Needed
Objective Status:
New
Budget Account Number:
11000-55283
Person(s) Responsible:
Daniel Gutierrez
Planning - Psychology - VV - Hybrid
Courses (2011-2012) - Implement hybrid
format for more courses and sections.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-55280
Person(s) Responsible:
Keith Pannell
03/05/2012 6:43 PM
Measure:
Count number of newly added hybrid
courses and sections.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
Currently offer 12 sections in Spring and Fall
combined.
Have more hybrid sections offered.
Task Name:
Classroom Availability
Task Description:
Find times and days when hybrid sections
may be offered. Perhaps offer hybrid
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
sections on MWF.
Budget Impact:
No Funding Needed
Planning - Psychology - VV - New Faculty
(2011-2012) - Hire 2 new Tenure Track
faculty members to meet increased demand
in classes being taught.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/15/2011
Objective Status:
New
Budget Account Number:
11000-55280
Person(s) Responsible:
Keith Pannell
Measure:
Get positions filled.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Increase FT/PT ratio to meet college
minimum. Baseline: FT Faculty member
currently are: 4 Tenure, 1 on track, 1
lecturer.
Planning - Purchasing & Contract
Management - Create a Searchable,
Electronic Database of the Departments
Contracts, Excluding Purchase Orders
(2011-2012) - To scan and catalog all active
contracts held in Purchasing, excluding
purchase orders.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Measure:
The scanning of documents and training of
employees on use of the new scanned
documents software.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The existence of a searchable, electronic
database containing electronic copies
(scanned images) of the contracts.
Currently, the existing database does not
contain images of the contracts. It only
contains brief details of the contract such as
03/05/2012 6:43 PM
Task Name:
Hire 2 Full-time Faculty
Task Description:
With adoption of budget allowing for hires.
Funding Justification:
Increased number of sections offered and
student enrollment. Met College goal in
percent of courses taught by FTF.
Budget Impact:
Additional/New Funding Required
Projected Cost:
75000.0000
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Objectives
Budget Account Number:
11000-77000
Person(s) Responsible:
Ruben Gallardo
Planning - Purchasing & Contract
Management - Multi-level Insurance
Requirement (2011-2012) - Create multilevel insurance requirements for vendors
seeking to do business with the District.
Planning Year(s):
2011 - 2012
Expected Completion Date:
10/30/2011
Objective Status:
New
Budget Account Number:
11000-77000
Person(s) Responsible:
Ruben Gallardo
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
the name of the other party, initiation date,
termination date.
Task Name:
Request Approval for Extra Hours to Scan
Contracts/Create Database; Maintain from
that Point Forward
Task Description:
The part time file clerk will be used to initially
scan all of the department's active contracts,
excluding purchase orders, into the system.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
1029.0000
Funding Justification:
The initial creation of the database
containing the scanned contracts requires
time. The department has no excess labor
capacity. Maintenance of the system in and
of itself, will not require extra funding,
beyond the $1,029 listed above.
Measure:
Completed multi-level insurance
requirement becomes part of the General
Conditions.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The ability for the District to request different
levels of insurance coverage from vendors
depending on the risk associated with the
purchase of vendors' goods and/or services.
Baseline: Currently, there is one insurance
requirement which all vendors must meet,
regardless of the type of product or service
they wish to sell to the District.
Task Name:
Create a Multi-Level Insurance Requirement
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
Work with our Outside Legal Counsel and
insurance vendor/agent/carrier to create a
multi-level insurance requirement based on
risk to the District associated with a
particular purchase. Work with AVP Budget
and Financial Services to have a change
approved to the District's General
Conditions.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Purchasing & Contract
Management - Maintain Driver Education
Space Rental Fees at the New Level of
Zero ($0) (2011-2012) - Continue working
with the various Independent School
Districts to assure they do not begin to
charge us for space rental.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-77003
Person(s) Responsible:
Ruben Gallardo
03/05/2012 6:43 PM
Measure:
Zero space rental cost for Driver Education
classes is maintained.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The continued absence of space rental fees
from the various ISD's for the Driver
Education Program. Baseline: Currently,
the District is not paying any space rental
fees for the District's Driver Education
Program.
Task Name:
Monitor, Work with ISD's and VP
Workforce/Economic Development/CE
Task Description:
Monitor costs and, if needed, work with the
various ISD's and the VP
Workforce/Economic
Development/Continuing Education to
assure that no new facility space rental costs
are charged.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Planning - Radiologic Technology - RG - AP
(2011-2012) - Maintain national certification
rate at or above national rate.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
Measure:
Certification pass rate.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
90%. Baseline: No baseline.
Planning - Radiologic Technology - RG Accreditation (2011-2012) - Maintain
national JCERT accreditation of program.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55146
Person(s) Responsible:
Christl Thompson
Measure:
Accreditation status.
Data Source for Measure:
Program Review Data
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
03/05/2012 6:43 PM
Task Name:
Past Graduates
Task Description:
Track certification results of graduates each
year. Review courses to strengthen pass
rates as needed. Evaluate areas of
weakness of past graduates and need for
curricular changes or changes to admission
criteria.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Accreditation Agency
Task Description:
Pay annual fee to accreditation agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Annual Reports
Task Description:
Submit annual reports to accreditation
agency.
Budget Impact:
No Funding Needed
Task Name:
Self Studies
Task Description:
Submit self studies when scheduled.
Budget Impact:
No Funding Needed
Planning - Reading/RESL - RG - Provide
Quality Education (2011-2012) - Apply
knowledge gained in previous reading to
new contexts
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/17/2012
Objective Status:
New
Budget Account Number:
55262
Person(s) Responsible:
Maria T. Gomez and Roberto Jaquez
Measure:
70% of the stratified randomly selected
students who take the READ 0309 Exit
Exam will score 80% or better.
Data Source for Measure:
Placement Test Scores
Standard and Baseline:
80%
Planning - Reading/RESL - VV - Develop,
Assess and Maintain Relevant Curriculum
that Meets with Student and Community
Needs (2011-2012) - To expose Read and
ESL faculty to Reading and Writing teaching
methodologies to be applied in the new ESL
curriculum.
Planning Year(s):
2011 - 2012
Measure:
Classroom observations by peers (full-time
faculty), supervisors and student feedback
through surveys and student classroom
evaluations.
Data Source for Measure:
Focus Group
Standard and Baseline:
This is a brand new curriculum, therefore the
baseline is each student starting point based
on the level they are placed.
Objective Status:
03/05/2012 6:43 PM
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Objectives
New
Budget Account Number:
11000-55260
Person(s) Responsible:
Jesus Adame
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
We hope to improve ESL students Reading
and Writing participation and classroom
performance. Students Reading and Writing
scores will measure through classroom
assessment and have 70% of ESL students
in each level successfully complete and pass
to the next level.
Task Name:
Develop Read and Writing for Integrated
ESOl Curriculum Workshops
Task Description:
To present 4 to 5 workshops on Reading and
Writing methodologies and assessment. It is
required for all Read and ESL adjunct faculty
to attend at least one/two workshops through
2011 and 2012 academic years.
Funding Justification:
$1000/$2000 dollars for development of
workshop and instructional materials.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
3000.0000
Planning - Records Management Trimming Routines for Retention Period
(2011-2012). - This plan will monitor, control
and dispose of electronic records in a timely
manner for all departments in the College
who store records in the SAN server while
complying with the laws and regulations
relating to the retention periods of those
records.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/16/2011
Actual Completion Date:
12/16/2011
03/05/2012 6:43 PM
Measure:
All eletronic records will be managed in the
same manner as hard copy records. Each
department manages their records from a
control schedule that has been tailored
especially for the needs and requirements of
that department.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
100% Baseline: Gradually work with each
department in the College to move from
paper documents to working with imaged
copy documents in a more efficient manner
while acquiring a savings in paper and other
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Objectives
Objective Status:
New
Budget Account Number:
11000-75300
Person(s) Responsible:
Bonnie Prieto
Planning - Records Management - Bursars
Office (2011-2012) - Imaging Conversion for
Cashiers Document Types: Audit Records,
Accounts Payable and Disbursement,
Banking Records, Ledgers, JE, & Entry
Documentation and Enrollment of
Registration.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/16/2011
Actual Completion Date:
12/16/2011
Objective Status:
New
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
office supplies.
Results
Action & Follow-Up
Task Name:
Records
Task Description:
Each department and section that use and
store records and have a control schedule in
place will gradually move from paper
documents to imaged documents on their
systems. Their imaged records will be
stored on servers and will remain there until
they are superseded or they have met their
retention period. A trimming system will
monitor, control and dispose of the records
according to the retention period assigned to
each of those records . All parties in the
department and sections of those
departments will sign-off when records are
disposed and the original of the destruction
notice will be kept in the office of the Director
of Records Management.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
Identify document types .
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Create BDMS Aplication to fit specifications
and create secuity level access.
Task Name:
Create Workflow, Train and Test Plan
Task Description:
Management meeting to understanding the
need for BDMS imaging support from
Records Management.
Budget Impact:
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Objectives
Budget Account Number:
11000-75300
Person(s) Responsible:
Bonnie Prieto
Measures & Standards and Baselines /
Strategies
Action & Follow-Up
Additional/New Funding Required
Projected Cost:
3000.0000
Funding Justification:
This is a brand new project for the
Comptroller /Cashier sections using the
technology. No equipment in place.
Planning - Records Management Implement SACS Imaging for Deans (2010 2012). - SACS required infomation will be
available on the servers from all imaged
documents imaged by the Deans office
such as Faculty Evaluations and licenses.
Planning Year(s):
2010 - 2011
2011 - 2012
Expected Completion Date:
12/31/2013
Objective Status:
New
Budget Account Number:
11000 753000
Person(s) Responsible:
Bonnie Prieto
Measure:
IT Division has provided RM with scanners
to create scanning stations in all Dean's
office.
Data Source for Measure:
Department/Area Report
Planning - Records Management Warehouse Cooling & Heating (2011-2012)
- Create a temperature controlled
environment for the protection of all types of
records stored in the warehouse, for the
duration of the retention period assigned to
the record titles. Physical Plant on Aug.
2010 made an assessment of cost with
local contractors and will inform RM when
the work will be done.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/16/2011
Measure:
Meet with the Director of Physical Plant on
the need for climate control for paper
records, scope of work, and time span of the
work to be done.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The entire warehouse will be properly heated
and cooled. Baseline: Planning stages of
the project, projected time frame before
Summer 2010.
03/05/2012 6:43 PM
Results
Task Name:
Create Scanning Stations in all Campus
where Deans Work
Task Description:
Meet with each Dean, review all documents,
define on a retention schedule. Create work
flow and install scanners. Provide training.
Budget Impact:
No Funding Needed
11/09/2011 - The warehouse now operates under
temperature controlled.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
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Objectives
Measures & Standards and Baselines /
Strategies
Actual Completion Date:
12/16/2011
Objective Status:
In Progress
Budget Account Number:
11000-75300
Person(s) Responsible:
Bonnie Prieto
Task Name:
Working with Mr. Lobato
Task Description:
Working with Raymound Vilca on the status
of the work in progress.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Records Management Electronic Record Storage/Retention (20112012) - Activate software to store, add
retention to college records that are not
banner linked.
Planning Year(s):
2011 - 2012
Measure:
Review best products for electronic records
storage. Product must perform various
functions for managing records, provide
reports, storage and retention.
Data Source for Measure:
Program Review Data
Objective Status:
New
Budget Account Number:
11000 75300
Person(s) Responsible:
Bonnie Prieto
Task Name:
Activate Retention Manager
Task Description:
Retention Manager is an SCT product that
will store, manage and apply retention to
college records not tied to the banner
application used by EPCC. This product will
be used to store and manage legacy records
from the Registrar Office, Literacy Program
and any record not associated to banner.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
11377.0000
Funding Justification:
Electronic Records Storage for non-banner
records.
Planning - Respiratory Care Technology RG - Accreditation (2011-2012) - Maintain
national accreditation of programs.
Measure:
Accreditation status.
Data Source for Measure:
Department/Area Report
03/05/2012 6:43 PM
Results
Action & Follow-Up
11/03/2010 - Program met accreditation criteria
Progress:
Satisfactory
Action Plan Status:
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Objectives
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2010
Actual Completion Date:
12/31/2010
Objective Status:
Met
Budget Account Number:
11000-55148
Person(s) Responsible:
Frederick M. Torres
Planning - Respiratory Care Technology RG - Pay Annual Accreditation Fees (20112012). - Pay accreditation fees by January
31, 2012.
Planning Year(s):
2011 - 2012
Expected Completion Date:
01/31/2012
Objective Status:
New
Budget Account Number:
11000-55148
Person(s) Responsible:
Frederick M. Torres
Planning - Respiratory Care Technology RG - Attend AARC National Conference In
December, 2011 (2011 - 2012). - To have
the opportunity to interact with NBRC staff
and CoARC Executive Director to get
updated accreditation information and
discuss accreditation issues.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0 - No Action Plan Necessary
Standard and Baseline:
Full accreditation. Baseline: Full
accreditation.
Task Name:
Annual Reports
Task Description:
Submit annual reports to accredi-agency.
Submit self-studies when scheduled pay
annual fee to accred-agency.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Task Name:
Accreditation Fees
Funding Justification:
To maintain accreditation services.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
2500.0000
Measure:
Pending administrative approval or possible
grant money.
Data Source for Measure:
Budget Data
Standard and Baseline:
Meet other educators and share learned
material with faculty.
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Objectives
Measures & Standards and Baselines /
Strategies
12/09/2011
Objective Status:
New
Budget Account Number:
11000-55148
Person(s) Responsible:
Frederick M. Torres
Task Name:
Attend National Conference
Task Description:
Try to find funding for approval of the trip.
Funding Justification:
To attend the AARC national conference to
network with other educators at a national
level and bring back new technologies to the
program.
Budget Impact:
Additional/New Funding Required
Projected Cost:
1500.0000
Planning - Respiratory Care Technology RG - Respiratory Laboratory Improvement
(2011 - 2012). - To improve the lab
environment to better serve and meet the
needs of students in the program to prepare
for actual Clinical situations. A formal
storage area will be provided for and
updating of old equipment.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-55148
Person(s) Responsible:
Frederick M. Torres
Measure:
Approval of improvements submitted to
Maintenance.
Data Source for Measure:
Budget Data
Standard and Baseline:
Standard: Modern, tidy and functional
laboratory conducive to preparation for the
clinical experience.
Baseline: Equipment needs proper storage;
need delineation between practical and
computer areas of lab; need replacement of
older equipment and purchasing of latest
technology items.
Planning - Respiratory Care Technology RG - Kettering Seminar (2011 - 2012). Schedule a Kettering Respiratory Seminar
for students expected to graduate. The
course provides manuals, audio media and
lecture for a review that prepares the
student to sit for and pass both
Measure:
Respiratory Care Club will hold fundraisers
and ask for donation for the Seminar.
Grand money may be available for this
activity.
Standard and Baseline:
Baseline: Under $500.00 dollars raised for
03/05/2012 6:43 PM
Results
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Action & Follow-Up
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Objectives
credentialing exams.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/12/2012
Objective Status:
New
Budget Account Number:
11000-55148
Person(s) Responsible:
Frederick M. Torres
Measures & Standards and Baselines /
Strategies
Seminar to date.
Standard: At least $120.00 per student
raised to pay for or defray the cost of the
seminar to students.
Planning - Respiratory Care Technology RG - Mentoring Initiative (2011 - 2012). - In
order to improve retention of students and
improve understanding of important
information that is required for passing of
credentialing exams, mentoring will be
provided for students. The mentoring will
be for students who have received a grade
of 75 or below on a unit exam.
Planning Year(s):
2011 - 2012
Expected Completion Date:
12/31/2011
Objective Status:
New
Budget Account Number:
11000-55148
Person(s) Responsible:
Frederick M. Torres
Measure:
Improved retention of students requiring the
mentoring and improved exam scores after
the mentoring sessions.
Data Source for Measure:
Budget Data
Standard and Baseline:
Baseline: No formal mentoring provided at
this time.
Standard: Formal mentoring provided on
specific days and times, available to all
students.
Planning - Respiratory Care Technology RG - Obtain New Pulmonary Function
Testing Equipment (2011 - 2012). - Work
with director of University Medical Center of
El Paso to have pulmonary function
equipment donated to EPCC Respiratory
Care Technology Program.
Planning Year(s):
2011 - 2012
Measure:
Approval of permanent loan or donation of
pulmonary function testing equipment by
director of Respiratory Care at UMC and all
legal entities involved.
03/05/2012 6:43 PM
Results
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Action & Follow-Up
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Expected Completion Date:
05/31/2012
Objective Status:
New
Budget Account Number:
11000-55148
Person(s) Responsible:
Frederick M. Torres
Planning - Senior Adult Programs - Getting
Seniors Connected to Technology and
Workforce Training (2011-2012) - Design a
course Getting Seniors Connected to
Technology and Workforce Training to
expose older adults to computer
applications and prepare them with the
necessary tools to re-enter the workforce
with assistance from college and community
partnerships.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/24/2012
Objective Status:
New
Budget Account Number:
11000-42701
Person(s) Responsible:
Mary A. Yañez
03/05/2012 6:43 PM
Measure:
Enrollment data will indicate student trainee
enrollment in the Getting Seniors Connected
to Technology and Workforce Training
Course. Student evaluations of the course
will be conducted as appropriate for each
course session. Suggestions and
recommendations for participants,
community partners, trainers and instructors
are welcome as part of the evaluation
process. Thirty (30) student trainees per
year will receive the Certificate of
Completion. Ten percent will find
employment in the community.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
10 student trainees will enroll in the course
three sessions per year.
Task Name:
Recruit Student Trainees and College
Services, Community Partners and
Volunteers
Task Description:
Identify college and community partners to
provide computer lab facilities, computer
instruction, customer service training,
workplace English lessons, field trips, preemployment preparation, job and career
opportunities for ten student trainees three
times a year.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Budget Impact:
Rollover/Maintain Current Funding
Funding Justification:
Offer the Getting Seniors Connected to
Technology and Workforce Training class to
10 students three times a year. Recruit
qualified trainers and credentialed faculty to
provide instruction.
Planning - Senior Adult Programs - Senior
Adult Program Strategic Planning Session
for Program (2011-2012) - Coordinate and
sponsor Senior Adult Program Strategic
Planning Session for seniors, community
stakeholders and partners, professionals in
Aging, faculty and students, to address
lifelong learning issues, trends and
initiatives relevant to older adult in the area
of course offerings, personal enrichment,
health and wellness events, meaningful
employment and volunteer opportunities for
retirees.
Planning Year(s):
2011 - 2012
Expected Completion Date:
07/31/2012
Objective Status:
New
Budget Account Number:
11000-42701
Person(s) Responsible:
Mary A. Yañez
03/05/2012 6:43 PM
Measure:
100 Strategic Planning participants will
address the trends in aging, challenges,
opportunities the community will face from
2012 to 2020. A Senior Adult Program and
the District Planning Office staff will publish
a Summary Report of the Planning Session.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The result of the planning session will be a
Five year Plan for the Senior Adult Program
and the community stakeholders. 100
copies of the report will be published and
distributed.
Task Name:
Develop the Senior Adult Program Stategic
Planning Session Goals and Format.
Task Description:
Coordinate with the EPCC Planning Office to
determine the format and develop the goals
of the planning session. Develop the
invitation list of community stakeholders,
parnters, seniors, professionals in aging,
organizations and agencies serving seniors,
SAP faculty , students and staff.
Budget Impact:
No Funding Needed
Funding Justification:
The SAP planning session will require
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
facilities,printed materials, food and
refreshments that may be provided by the
college or donated by the community
partners, agencies and organizations in
aging services.
Planning - Senior Adult Programs - Senior
Adult Program Development (2011 - 2012).
- Increase the effectiveness and efficiency
of the Senior Adult Program through
coordination of volunteers for the seniors
program to assist with classes, events, and
activities ongoing objective.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/17/2012
Objective Status:
New
Budget Account Number:
11000-42701
Person(s) Responsible:
Mary A. Yañez
Measure:
A list of approved volunteers and volunteer
coordinators will be registerd at Personnel
Office. A list of volunteers for office support
and special events assignments report will
be maintained by the Senior Adult Program.
Planning - Service Learning - Continued
Expansion of Service Learning Program
2011-2012 - The Service Learning Program
at El Paso Community College encourages
Measure:
Number of students who enrolled in service
learning and successfully completed twenty
hours of service in a local non-profit
03/05/2012 6:43 PM
Data Source for Measure:
Department/Area Report
Task Name:
Develop Volunteer Coordinators Job
Description
Task Description:
Identify retirees in the community that will
serve as Volunteer Coodinators for the
Senior Adult Program registered and
approved by the Personnel Office.
Recruit and Interview for the volunteer
coordinator positions.
Develop the list of Senior Adult Program
activities, programs, projects and events and
make the volunteer coordinator assignments.
Budget Impact:
Rollover/Maintain Current Funding
Funding Justification:
Identify community partners that will assist
with sponsoring a Volunteer Recognition
Luncheon.
01/23/2012 - Service Learning Program
Fall 2011
a) Total number of students: 486 students
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Objectives
civic responsibility among students through
community service. We provide resources
and support for students, and faculty who
are currently using or would like to integrate
service learning into their course, and for
community agencies who are interested in
partnering with El Paso Community College.
The program provides academic credit for
service work in the community. Recruit at
least 500 students to participate in Service
Learning each semester (fall and spring)
and 200 during summer. Continue to
increase enrollment through continuous
promotion of the program.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Actual Completion Date:
08/31/2012
Objective Status:
In Progress
Budget Account Number:
52116
Person(s) Responsible:
Claude Mathis and Patricia Islas
Planning - Sign Language/Interpreter - VV CIT Accreditation Self Study (2011-2012) Obtain CIT Accreditation for the SLNG
Dept.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
1100055424
Person(s) Responsible:
Adriana D. Garcia
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
organization. Service Learning expects to
enroll 500 students every regular semester
and 200 during the summer.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
So far, during Fall 2011, 486 students
participated in service learning continuing
the increase of enrollment.
Results
Action & Follow-Up
b) Total number of hours: 11,566 hours
c) Total contribution to the community: 247,050
dollars (Estimated at 21.36 dollars per service
hour, according to the latest information released
by the Corporation for National and Community
Service)
d) Faculty members participating: 38
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Related Documents:
SL Fall 2011.docx
Measure:
Self Study Application is submitted and
Candidacy Status is obtained by June 1st.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
National accreditation is not "mandatory" but
our graduates of the program would be
assured of a quality program if achieved.
Achievement of the Self Study Review will
allow us self evaluate and make needed
corrections for the program. Baseline: Not
certified; and currently not an applicant.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Commission on Collegiate Interpreter
Education
Task Description:
Apply to the Commission on Collegiate
Interpreter Education.
Task Name:
SLNG Advisory Board Meeting
Task Description:
Bring this plan to the attention of students,
faculty, staff, administrators, Deaf and
Hearing consumers, practitioners and
employers via the SLNG Advisory Board
Meeting during Fall 2010. Applying for
Candidacy Status: By March 1, Interpreter
Educator Programs need to apply and
submit the following: 1) a letter of intent, 2) a
completed Application for Candidacy, and 3)
a one-time non-refundable Application Fee
(see Fee Schedule). CCIE will review the
submitted materials to determine if the
program is sufficiently prepared to begin the
Self Study Review Process. Programs will
be informed by June 1 if they have achieved
Candidacy Status.
Planning - Small Business Development
Center Program - Cooperative Agreement Small Business Development Center
Program (2011-2012) - To renew the SBDC
program for 2011-2012 under cooperative
agreement with The University of Texas at
San Antonio and the U. S. Small Business
Administration and secure federal program
funding.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/30/2012
Objective Status:
03/05/2012 6:43 PM
Measure:
Receive proposed external and institutional
match funding to continue program
operations. Milestone accomplishments and
onsite review of program accomplishments
by external sources: ASBDC, UTSA and
SBA.
Data Source for Measure:
External Report
Standard and Baseline:
Baseline: We are currently on target with
funding requested and awarded.
New external funding for FY 2011-2012.
09/23/2011 - The University of Texas at San
Antonio (UTSA) received a "Continuance Letter"
from the U.S,. Small Business Administration for
FY2012 to continue funding the management and
operation of the Small Business Development
Centers in the South-West Texas Border Region.
The Cooperative Agreement between UTSA and
El Paso Community College to incur cost to
operate the Small Business Development Center.
The FY 2012 Cooperative Agreement with El Paso
Community College SBDC will proivde for
$255,698 federal funds, $90,599 state fund. and
$255,698 EPCC Match for continuation of the
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Objectives
Measures & Standards and Baselines /
Strategies
In Progress
Budget Account Number:
11000-43201
Person(s) Responsible:
Olga Tavarez
Proposed Level funding:
Federal: $258,247
Special Allocation: $90,097
College Match: $298,839
Results
Action & Follow-Up
Small Business Development Center.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Cooperative Agreement
Task Description:
Comply with cooperative agreement and
program operating standards.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
647183.0000
Task Name:
Onsite Review
Task Description:
Onsite Review - Milestone Accomplishment
and cooperative agreement
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Submit Program Funding
Task Description:
Develop and submit program funding
renewal proposal by deadline to assure
funding.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Small Business Development
Center Program - Small Business
Development Center Program (2011-2012)
- To continue SBDC program operations
under cooperative agreement with The
University of Texas at San Antonio and the
U. S. Small Business Administration in
FY2011; secure external program funding
for continuation of the program for FY2012;
03/05/2012 6:43 PM
Measure:
Receive Notice of Award and/or
Continuation Resolution from funding
sources;
Weekly staff meetings to discuss
performance and issues;
Quarterly Performance Reports;
Success Stories of clients served.
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Objectives
implement program strategic plan and
execute tactics for goal accomplishments;
and track progress electronically.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/30/2012
Objective Status:
New
Budget Account Number:
11000-43201
Person(s) Responsible:
Olga Tavarez
Measures & Standards and Baselines /
Results
Strategies
Attend Quarterly Director Meetings at UTSA.
Program Onsite Review by SBA.
Action & Follow-Up
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Training: 100 training units; 1,456 attendees;
Direct Service Hours: 2,000.
Counseling : 800 clients; Counseling Direct
Service Hours: 6,400 Business Starts 40;
Business Expansions 60; Jobs Created 312;
Job Retention 210; Capital Infusion projects:
$8.4 million. Baseline: FY2011 Program
goals are the same as the goals projected
for FY2012. On June, 2011 new data on El
Paso population, number of business and
number of unemployed will provide the base
for new 2012 goals. At this time, using FY
2011 goals.
Task Name:
Counseling
Task Description:
Counseling services will be offered to small
business owners and prospective
entrepreneurs in starting and expanding their
businesses. Clients and projects will be
tracked electronically to measure
accomplishments with goal attainment. Fulltime business advisors will be employed to
provide services to clientele; conduct
outreach activities, and report success
stories.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Training
Task Description:
Training programs will be scheduled, offered,
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
and promoted for small business owners and
the general public during the year. Topic
areas include business management,
accounting, starting a business; business
planning etc. A full-time training coordinator
will coordinate the training programs.
Accomplishments will be tracked
electronically.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Small Business Development
Center Program - Program Services and
Strategy Plan (2011-2012) - Provide
confidential counseling, management and
technical assistance, research, and training
services to small businesses and
prospective entrepreneurs and track
economic impact of service delivery.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/30/2012
Objective Status:
In Progress
Budget Account Number:
11000-43201
Person(s) Responsible:
Olga Tavarez
Measure:
Baseline: As of February 27, 2012, the
following is the status of the goals:
Number of Client cases = 278
Number of Client Hours = 1,231
Number of New Business Starts = 11
Number of Business Expansions = 3
Number of Jobs Created = 63
Number of Jobs Retained = 4
Number of Training Events = 38
Number of Trainees = 645
Goal for the Year (October 1, 2011September 30, 2012):
Number of Client cases = 800
Number of Client Hours = 6,400
Number of New Business Starts = 40
Number of Business Expansions = 60
Number of Jobs Created = 312
Number of Jobs Retained = 210
Number of Training Events =100
Number of Trainees = 1,456
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Based on funding formula.
01/02/2012 - For the first quarter (October 1December 31, 2011) goals attained are:
Number of Client cases = 167 Number of Client
Hours = 702 Number of New Business Starts = 8
Number of Business Expansions = 2 Number of
Jobs Created = 55 Number of Jobs Retained = 4
Number of Training Events =29 Number of
Trainees = 159 Capital infusion = $4,222,946.
Update will be proivded on a quarterly basis.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
External Sources
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Description:
A site review is conducted by external
sources to determine effectiveness of the
program and milestone accomplishments in
meeting the cooperative agreement
mandate.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Funding
Task Description:
Funding is based on funding formula. No
new funds are required.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Funding Formula
Task Description:
Funding formula is based on population
(745,199), number of businesses (13,266),
and prevailing rate of unemployment of the
service delivery area.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Performance Reports
Task Description:
Quarterly performance reports are prepared
for evaluating progress of program in
meetings its goals.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
SWOT Analysis
Task Description:
SWOT analysis is performed on the
program's strengths, weaknesses,
opportunities, and threats.
Budget Impact:
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Rollover/Maintain Current Funding
Planning - Small Business Development
Center Program - Small Business
Development Center Website Hosting and
Maintenance (2011-2012) - Enhance and
update the SBDC Website by continuing to
engage service provider to assist with the
hosting and maintaining the SBDC website.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/30/2012
Objective Status:
In Progress
Budget Account Number:
11000-43201
Person(s) Responsible:
Olga Tavarez
Measure:
Planning and progress meeting will be held
with the website service provider to
determine other revisions/modifications
needed to keep website and client success
stories current at all times.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
A more enhanced and updated website for
promoting SBDC services. Baseline: The
SBDC Website was established in 2002 and
is currently on the world wide web; the
website needs enhancements to keep up
with the times and dynamics of the business
environment. New website designer and
service provider was contracted in March
2011 to develop new website and maintain it
current.
01/10/2012 - The El Paso SBDC Website went
through a new facelift making it more user friendly
and appealing. The new SBDC Website also has
a testimonial video of SBDC clients talking about
their experience with the SBDC and impact the
assistance received has had on their business.
The website is continuous updated with
information on upcoming special and training
events as well as SBDC client testimonials.
Progress:
Satisfactory
Action Plan Status:
3 - Follow-Up Documented
Task Name:
Enhancement Required
Task Description:
The service provider will make the
enhancement required.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Enhancements Needed
Task Description:
A service provider and SBDC staff will meet
to discuss and plan the enhancements
needed.
Budget Impact:
Rollover/Maintain Current Funding
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
01/10/2012 - Quarterly meetings were held wih
local lenders and representatives from the El Paso
SBA District Office including the SBA Director, Mr.
Phillip Silva. Lenders were provided with updates
on the different SBA programs and reminded
about the SBDC services including training
programs. Lenders are more aware of the SBDC
services and have started referring more clients to
the Center.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
01/10/2012 - Quarterly meetings will
continue to be scheduled with
lenders and the El Paso SBDC
District Office to keep lenders
updated on SBDC services and
changes in the different types of
SBA loans.
Task Name:
Website Hosting and Maintenance
Task Description:
Service provider will be engaged to provide
website hosting and maintenance services.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Small Business Development
Center Program - Small Business
Development Center Lenders' Roundtable
(2011-2012) - The Small Business
Development Center and the local District
Small Business Administration have
coordinated quarterly lenders roundtable
meetings for fiscal year 2011-2012 to
enhance relationship with Lenders, discuss
SBDC services, small business issues
related to the downturn of the economy hot
topics, and SBA program updates
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/30/2012
Objective Status:
In Progress
Budget Account Number:
11000-43201
Person(s) Responsible:
Olga Tavarez
Measure:
Baseline: As a result of the quarterly
lenders roundtable held, lenders continue to
refer new clients to the Center.
Planning - Small Business Development
Center Program - Border
Manufacturing.com Website (2011-2012) To further develop and populated the
website, BorderManufacturing.com, a
manufacturer and supplier database of the
El Paso Region. Plans are to expand the
geographical scope of the website to
Measure:
06/30/2010 - Database has 104 conpanies.
The website modifications are finalized. The Progress:
newly developed website database is
Satisfactory
launched on the world-wide web of the
Action Plan Status:
INTERNET.
0 - No Action Plan Necessary
Data Source for Measure:
Department/Area Report
03/05/2012 6:43 PM
Receive referrals from lenders that are
fundable to assist meet the program goals.
Data Source for Measure:
External Report
Task Name:
Awareness to Lenders on Services Offered
Task Description:
Conduct quarterly lenders' roundtable
meetings to promote the SBDC services and
obtain referrals from lenders with fundable
projects.
Budget Impact:
Rollover/Maintain Current Funding
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Objectives
include the U. S./ Mexico Border and the
communities adjacent to the border. The
project is an economic development tool for
the region that provides suppliers and
international companies to be profiled on
the database for promotional and business
purposes.
Planning Year(s):
2011 - 2012
Objective Status:
In Progress
Budget Account Number:
11000-43201
Person(s) Responsible:
Olga Tavarez
Planning - Sociology - VV - Update
Discipline Website (2011 - 2012). - Update
and further develop the Sociology web page
with the purpose of promoting courses
offered at EPCC and Sociology in general.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/11/2012
Objective Status:
New
Budget Account Number:
FEB
Person(s) Responsible:
Stacy Zeller-Mayo
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Standard and Baseline:
The standard is to populate the website
database with 500 companies. Baseline:
The database has 104 companies on its
database.
Task Name:
Website Development
Task Description:
Ghostlight Creative and Varay Systems,
website/database vendors, will be engaged
for website development and design services
and hosting services respectively.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
The updating and further development of
content and links to support websites
advertising and promoting Sociolgy at
EPCC.
Standard and Baseline:
Two public websites exist for Sociology.
However, one does not have appropriate
links on EPCC site and is outdated, and the
other is on a retired instructor's class
website, and is also outdated.
Planning - Special Projects Performing Arts
- VV - Annual Spring Arts Festival (20112012) - Fall 2011 Objectives:
Meet with the voluntary committee to
discuss event proposal ideas and
guidelines, old and new, for the 2012
festival. Seek new and annual applicants
throughout the district. Insure the budget is
secure. Seek additional funding from
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Salute to the Arts and campus deans.
Review proposals.
Spring 2012 Objectives:
Approve all proposals that represent the
artistic diversity of the college and
community. Bring in national artists. Fund
all approved events. Schedule the events
throughout the semester, February through
May, at all campuses. Advertise heavily
through college and community media.
Increase attendance from previous years.
Insure event coordinators account for all
funds allocated. Establish the festival as a
staple in the community - as a memorable
demonstration of the collaborative efforts of
faculty, staff, students, local and national
artists.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/30/2012
Objective Status:
New
Budget Account Number:
11000-55185
Person(s) Responsible:
Charlie Miller
Planning - Speech - NW - (2011-2012) Add
Speech 1321 Online Sections - Add Speech
1321 Online sections to increase enrollment
on NW campus in Speech.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/12/2011
Actual Completion Date:
08/18/2011
Objective Status:
New
Budget Account Number:
03/05/2012 6:43 PM
Measure:
Determine if adding sections embraced by
students through instructor evaluations and
course enrollments.
Data Source for Measure:
Enrollment Data
Standard and Baseline:
No baseline established. First time Speech
1321 online sections offered at NW campus
during summer sessions.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11000
Person(s) Responsible:
Barbara J. Yancy-Tooks
Planning - Speech - NW - (2011-2013) Hire
Full-Time Speech Personnel in Lecture
Position - Hire full-time lecturer.
Planning Year(s):
2011 - 2012
2012 - 2013
Expected Completion Date:
08/20/2012
Objective Status:
New
Budget Account Number:
11000
Person(s) Responsible:
Barbara Yancy-Tooks
Measure:
Identification of all individuals who desire to
teach and meet faculty credentialing criteria
for Speech Communication. Individuals
selected through EPCC Cafe job source.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Currently only one permanent faculty
position.
Planning - Speech - TM - Teaching
Challenges and Lessons Learned (20112012) - Veteran and new TM Speech faculty
will share teaching challenges, lessons
learned, assessment and evaluation tools.
Planning Year(s):
2011 - 2012
Expected Completion Date:
11/30/2012
Objective Status:
New
Budget Account Number:
55266
Person(s) Responsible:
Linda Brown
Measure:
Meeting minutes. We will meet once a
semester to share teaching challenges,
lessons, learned, assessment and
evaluation tools. Instructors will provide
copies of their materials.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Standard: Fall and Spring semester
meetings.
Baseline: We currently do not meet for this
purpose.
03/05/2012 6:43 PM
Task Name:
Teaching Challenges and Lessons Learned
Task Description:
Meetings at least once a semester to share
challenges, lessons learned, teaching
materials, and assessment and evaluation
tools.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Funding Justification:
None necessary.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Speech - VV - Speech Major
Mentoring Project (2011-2012) - The Valle
Verde Speech Discipline will continue to
identify Speech majors through polling
classes at the beginning of each semester
with the goal of tracking and mentoring
students from entry at EPCC through their
Associate of Arts in Speech or their Field of
Study in Speech.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/11/2012
Objective Status:
New
Budget Account Number:
11000-55265
Person(s) Responsible:
Susan Selk and Keri Moe
Measure:
Every Speech Instructor will poll each of
their classes at the beginning of each
semester. Any student identifying
themselves as a current major or potential
major will be asked to fill out a form. Forms
will be turned in to the faculty coordinators.
They will be used to create a list of current
and potential majors so that these students
can be contacted and mentored by discipline
members.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
The Valle Verde Speech Discipline (and the
DW Discipline) has currently identified four
Speech Majors and are planning an end of
semester get together in conjunction with the
Student Communication Association
Network (SCAN). The goal for the new plan
is to identify majors and potential majors
more quickly and make contact in the first
month of the semester so that students will
have an opportunity to feel more connected
with their chosen field and can be advised by
instructors within their area of interest.
Planning - Student Success - Student
Tracking (2011-2012) - Institute a districtwide electronic student tracking system.
Planning Year(s):
2011 - 2012
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Expected Completion Date:
09/01/2011
Objective Status:
New
Budget Account Number:
11000-12015
Person(s) Responsible:
Irma Camacho
Planning - Student Technical Services Increase Student Positions of the Student
Technology Services Program (2011-2012)
- To increase the position numbers
available for students that have been on the
STS waiting List.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/01/2011
Objective Status:
New
Budget Account Number:
11000-75007
Person(s) Responsible:
Debbie Aguilera
Measure:
By creating surveys that will report the
effectiveness of the program from currents
STS and alumni students.
Data Source for Measure:
Institutional Research Data
Standard and Baseline:
We are in the process of developing the
surveys and hope that the program is
preparing the student to the real world.
Planning - Teacher Preparation - VV - AA
Teacher Preparation Promotion
Continuation (2011-2012] - To continue to
promote the AA Teacher Preparation
program.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Actual Completion Date:
08/31/2012
Objective Status:
Measure:
Monitor enrollment to gauge success of
program name change.
Standard and Baseline:
Current enrollment number figures prior to
name change.
03/05/2012 6:43 PM
Task Name:
Measure Outcomes
Task Description:
We would like to measure how effective the
STS Program is to Students, and how it will
help them with career goals in the future.
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
Enrollment Figures for 2011-2012
Task Description:
Study enrollment figures for 2011-2012 year
against previous year's enrollment to gauge
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Objectives
Measures & Standards and Baselines /
Strategies
New
Budget Account Number:
11000-55375
Person(s) Responsible:
Isela Castañon-Williams
success of program name change.
Funding Justification:
None needed
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Planning - Testing Services - Online
Reporting and Tracking System (20112012) - Reporting feature that with a few
parameters given will extract data from
Banner to produce statistical reports on how
many students were tested for
ACCUPLACER, how manu tests were given
and on wht courses they placed on a
particular month.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/30/2010
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn/Armando Gomez
Measure:
The Testing Services staff will be able to
produce the statistical report on demand.
Data Source for Measure:
Placement Test Scores
Standard and Baseline:
To better serve the staff and initiatives that
depend on statistical data. Reports are done
manually over a long period of time.
Planning - Testing Services - Instructor's
Test Online Tracking System (2011-2012) -
Measure:
Current database system is becoming
03/05/2012 6:43 PM
Results
Action & Follow-Up
09/05/2011 - The new program was added to the
web based scheduling system that allows staff to
query BANNER to produce immediate reports on
number of students tested as well as testing
scores for THEA IBT and ACCUPLACER
assessment tests.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Develop 2 Reports
Task Description:
First report: Designed to track a group of
students through a particular time frame and
show in the report how many times the
student tested. The test score and on what
course they placed into. Data extracted from
Banner.
Second report: Designed to track
ACCUPLACER testing on any campus,
indicating how many students tested, how
many placed into the upper and lower score
tiers for placement and how many
ACCUPLACER units were used. Data
extracted from Banner.
Budget Impact:
No Funding Needed
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Objectives
Develop an application that will allow the
tracking on Instructor's test and student
testing logs.
Planning Year(s):
2011 - 2012
Objective Status:
New
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn/Armando Gomez
Planning - Testing Services - Continue to
Pursue Larger Testing Center for MDP
(2011-2012) - Convert MDP A-103 to a
Testing Services Testing Lab to
accommodate testing volume.
Planning Year(s):
2011 - 2012
Actual Completion Date:
08/31/2011
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn/Clara Topete
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Measures & Standards and Baselines /
Results
Strategies
obsolete.
Standard and Baseline:
To better serve the students and faculty. On
going development.
Action & Follow-Up
Task Name:
Instructor's Test Online Tracking System
Task Description:
New application will interact with Banner to
populate information on separate SQL
database with class and student information.
This will allow a faster services to students
and faculty.
Budget Impact:
No Funding Needed
Projected Cost:
0.0000
Measure:
09/01/2011 - Test center was expanded increasing
Evaluation of status of room conversion on a the capacity from 10 student workstations to 24
monthly basis.
workstations. Added a private testing room for
students with disabilities.
Standard and Baseline:
Progress:
Increase % of testing services to Testing
Satisfactory
Services, CSD and Career center by
providing special accommodations increase Action Plan Status:
0 - No Action Plan Necessary
by 10%.
Comparison of annual TS stats.
Task Name:
Pursue a Larger Testing Center for MDP
Task Description:
1 Conduct meeting with key decision makers
for Testing Services, CSD and Career
Services, to discuss needs. 2 Conduct
meeting with facilities, IT, Maintenance,
Campus Dean, VP, Testing Staff and Jenny
Giron. 3 Complete work order for work
needed for conversion of room. 4 Purchase
furniture & equipment.
Budget Impact:
Additional/New Funding Required
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Objectives
Planning - Testing Services - Provide
Testing Services for STAAR Study (2011 2012). - Testing Services staff will support
the testing for the STAAR Study Program.
STAAR Algebra II and English III
assessments will be administered to a small
group of incoming college freshmen early in
the fall 2011 semester and college course
grades will be compared with their
corresponding entry-level college course
performance to provide a direct measure of
college student performace on the STAAR
Algebra II and English III assessments.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/30/2011
Actual Completion Date:
09/30/2011
Objective Status:
Met
Budget Account Number:
11000-63001
Person(s) Responsible:
Carolyn Buntyn and Gloria Palos
Measures & Standards and Baselines /
Strategies
Measure:
To test 120 students who have currently
graduated from high school in after August
2010. Students must be first time and full
time students undergraduate and are at
least 18 years of age. Students must be
enrolled in Developmental Education
Courses in English, Reading and
Mathematics.
Data Source for Measure:
THECB
Standard and Baseline:
None
Results
Action & Follow-Up
09/30/2011 - 67 students were tested. 16 took the
English III-Writing; 24 took the English III-Reading;
27 took the Algebra II tests.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Task Name:
Test Sessions
Task Description:
Provide a wide variety of test sessions to
accommodate the student's class schedules.
Budget Impact:
No Funding Needed
Planning - Theater Department - VV - Track
Theater Majors to Completion of Dgree
(2011-2012) - We need to track students
who are majoring in theater, have them
declare their major, and mentor them
according to our new degree plan.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/29/2012
Objective Status:
New
Budget Account Number:
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
11000Person(s) Responsible:
Lisa McNiel
Planning - Theater Department - VV Increase Enrollment (2011-2012) - We need
to continue objectives #1 and #2. Increase
enrollment through summer repertory
program; taking video presentation into high
schools.
Planning Year(s):
2011 - 2012
Expected Completion Date:
10/07/2012
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Lisa McNiel
Planning - Theater Department - VV Revise Part II Curriculum Requirements
(2011-2012) - We need to revise part IIs of
all theater courses so that course
requirements and objectives better align
with corresponding theater courses at 4year institutions. This alignment will ensure
credit transfer and facilitate 2+2 articulation
agreements.
Planning Year(s):
2011 - 2012
Expected Completion Date:
05/29/2012
Objective Status:
New
Budget Account Number:
11000Person(s) Responsible:
Lisa McNiel
03/05/2012 6:43 PM
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Measures & Standards and Baselines /
Strategies
Planning - Vice President Admin & Financial Measure:
Services - Budget Development for Fiscal
The Proposed Budget for FY 2011/12 is
Year 2011/2012 - To balance the
presented to the Board of Trustees for
2011/2012 budget in response to the State approval.
fiscal crisis.
Data Source for Measure:
Budget Data
Planning Year(s):
Standard and Baseline:
2011 - 2012
The rollover 2010/11 Budget is the baseline
Expected Completion Date:
subject to changes due to changes in
08/31/2011
revenue streams.
Actual Completion Date:
08/31/2011
Task Name:
Objective Status:
Examine Budget Strategies that will Result in
Met
a Balanced Budget for FY 2011/2012
Budget Account Number:
Task Description:
11000-73000
Meet with President regarding the
Person(s) Responsible:
Preliminary Budget
Josette Shaughnessy
Hold monthly budget workshops with Board
of Trustees regarding projected revenue and
expenses, and the funding of critical needs
on limited resources
Present the Proposed Budget for final
approval by the Board in August
Budget Impact:
Rollover/Maintain Current Funding
Objectives
Planning - Vice President Admin & Financial
Services - Revision of Policies and
Procedures in Budget and Financial
Services (2011 - 2012) - To review and
revise Policies and Procedures in Budget
and Financial Services for relevance and
conciseness.
Planning Year(s):
2011 - 2012
Expected Completion Date:
01/31/2012
Objective Status:
New
Budget Account Number:
03/05/2012 6:43 PM
Results
Action & Follow-Up
10/27/2011 - The Board of Trustees adopted the
fiscal year 2011-12 budget on August 10, 2011 as
proposed by the administration.
Progress:
Satisfactory
Action Plan Status:
0 - No Action Plan Necessary
Measure:
All policies and procedures have been
presented to the Cabinet for review and
approval. Policies are included in the Board
agenda for board approval and then posted
on the College website with a revised date.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Policies and Procedures are currently
outdated and sometimes not applicable to
the current College business environment.
For good internal control, policies and
procedures needs to be reviewed for
relevance and applicability.
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Objectives
11000-73000
Person(s) Responsible:
Josette Shaughnessy
Planning - Vice President Admin & Financial
Services - Monitor 2011/12 Approved
Budget - To monitor the budget strategies
implemented to balance the 2011/12
Budget approved by the Board of Trustees
in August 2011.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-73000
Person(s) Responsible:
Josette Shaughnessy
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Review and Revise Policies and Procedures
when Needed
Task Description:
The AVP evaluates the policies and
procedures for revision, deletion or
combining. Drafts are prepared and sent to
Cabinet for their review and approval.
Policies are included in the Board Agenda
for review and approval. Revised policies
and procedures are placed on the College
Website with the approval date.
Budget Impact:
Rollover/Maintain Current Funding
Measure:
No district budget deficit is reported at the
end of the fiscal year.
Data Source for Measure:
Budget Data
Standard and Baseline:
The 2011/12 Budget was approved based on
known revenue sources and drastic budget
reductions such as hiring freeze and
postponement of technology upgrades for
students and faculty. A mechanism is in
place to monitor these strategies to include
monthly monitoring of expenses as
compared to the approved budget.
Task Name:
Monitor Monthly Expenses by Reviewing
System Reports
Task Description:
The Budget Office will be responsible for
reviewing monthly expenditure reports and
report to the AVP any variances out of
normal. Any deficits will have to be
explained by the Budget Head and reported
to the AVP of Budget and Financial Services.
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Memos will go out to Budget Heads to
remind them of their monitoring of expenses
responsibilities.
Budget Impact:
Rollover/Maintain Current Funding
Planning - Vice President Admin & Financial
Services - Update SACS Narratives
Prepared During 2010/11 Fiscal Year (2011
- 2012) - Review and update SACS
Narratives in preparation for the March
2012 Compliance report due to SACS and
for the SACS visit scheduled for October
2012.
Planning Year(s):
2011 - 2012
Expected Completion Date:
11/30/2011
Objective Status:
New
Budget Account Number:
11000-73000
Person(s) Responsible:
Josette Shaughnessy
Measure:
SACS Narratives for Finance are completed
and included in the final Compliance Report
due to SACS on March 15, 2012
Data Source for Measure:
External Report
Standard and Baseline:
Narratives have been prepared but need to
be updated to include the most recent
financial information and financial best
practices.
Planning - Vice President, Student Services
- Imaging Students Files (2011-2012) Easy access to student's files and keep
confidentiality.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-12003
Person(s) Responsible:
Measure:
A computer application was installed to scan
student's files.
Standard and Baseline:
Files are kept in filing folders.
Keep files secured.
03/05/2012 6:43 PM
Task Name:
Analyze Current Narratives and Include Most
Recent Information
Task Description:
Review all narratives with SACS Compliance
officer for completeness and relevance
Budget Impact:
Rollover/Maintain Current Funding
Task Name:
The Vice President of Student Services will
have easy access to student's files
Budget Impact:
No Funding Needed
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Linda Gonzalez-Hensgen
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Reorganize
Leadership Department (2011 - 2012) Evaluate and reorganize the Division based
on the retirement of the Director for Noncredit Business Programs & Services.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/30/2011
Actual Completion Date:
09/30/2011
Objective Status:
New
Budget Account Number:
11000-42602,11000-42601, 12195-S12195
Person(s) Responsible:
Yolanda Chavez Ahner
Measure:
Receive President approval and document
reorganization to all departments affected by
the change. Reorganization was completed
and Division was able to return money to the
institution by collapsing 3 departments into
2.
Data Source for Measure:
Budget Data
Standard and Baseline:
All affected budgets will be changed through
the Budget Office and all class offerings will
be changed through Registrar's Office and
advertised in Continuing Education schedule
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Implement Flex-Reg
(2011-2012) - Continue to work on the
process to implement Flex-Reg Registration
Measure:
Implement flex reg for the Fall, 2011
semester to ensure successful enrollment to
all classes offered through all departments
in Workforce/Economic Development &
03/05/2012 6:43 PM
Task Name:
Meet with Dr. Rhodes and Receive Approval
to Implement
Task Description:
Meet with Directors to reorganize their
departments to implement new courses in
their areas.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
436634.0000
Funding Justification:
Rollover budget is necessary to continue to
provide the services in this department.
Staff budget will be reduced by
approximately $50,000 and returned to the
institution.
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Measures & Standards and Baselines /
Results
Strategies
Software to allow students in Workforce and Continuing Education and American
Continuing to register on-line.
Language School
Data Source for Measure:
Planning Year(s):
Enrollment Data
2011 - 2012
Standard and Baseline:
Expected Completion Date:
Registration must go live for Fall registration
01/02/2011
to ensure Spring registration is ready for
Actual Completion Date:
when state-funding is affected in March,
08/25/2012
2012
Objective Status:
New
Task Name:
Budget Account Number:
To Meet with Administrators and Staff in the
11000-12005
Following Departments: IT, Registrar,
Person(s) Responsible:
Workforce/CE Dept
Yolanda Chavez Ahner
Task Description:
Objectives
Action & Follow-Up
VP IT, VP Student Services, VP Workforce
will meet with all department staff to agree
on the steps and procedures that need to be
taken by all staff to ensure system is ready
for full implementation.
Budget Impact:
Rollover/Maintain Current Funding
Projected Cost:
2500.0000
Funding Justification:
Currrent funding will be used for travel
money for staff that may need to travel for
training
03/05/2012 6:43 PM
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Objectives
Measures & Standards and Baselines /
Strategies
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Provide Quality
Education (2011-2012) - Offer
courses,workshops by hiring credentialed
faculty that possess the expertise to teach
new innovative classes that may include
purchasing of new equipment
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/15/2011
Actual Completion Date:
08/24/2012
Objective Status:
New
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Chavez Ahner
Measure:
Monitor the offerings from all departments
within our Division and compare the
enrollment in the classes. Approve all
faculty credentials for our Division to ensure
the appropriate credentials are held by each
of them
Data Source for Measure:
Enrollment Data
Standard and Baseline:
100 % credentialed faculty and ensure
Directors stay within their budgets in
providing these classes
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Pursue Writing
Grants for our Division (2011-2012) - To
increase the funding for our Division by
seeking grants that will continue to support
our departments which deliver services to
our community and provides the funding to
offer new innovational curriculum and
purchase equipment that supports the latest
technology
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/01/2011
Actual Completion Date:
08/31/2012
Objective Status:
New
Measure:
Number of grants awarded by the various
agencies
Data Source for Measure:
Budget Data
Standard and Baseline:
Grants and Budget Office will approve
budgets based on the grants funded
03/05/2012 6:43 PM
Results
Action & Follow-Up
Task Name:
Respond to RFP, SGA's, etc. and Write the
Grants Meeting with the Various
Departments and Community
Task Description:
Schedule meetings throughout the year with
the various community partners,
departments, agencies which includes the
City of El Paso, REDCO, Workforce
Solutions, National Science Foundatiion,
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Objectives
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Chavez Ahner
Planning - Vice President,
Workforce/Economic Development &
Continuing Education - Provide Leadership
to all Departments in our Division (20112012) - To continually provide information to
Directors/Coordinators so everyone is
responding to the needs of the college and
community.
Planning Year(s):
2011 - 2012
Expected Completion Date:
09/01/2011
Actual Completion Date:
08/31/2012
Objective Status:
New
Budget Account Number:
11000-12005
Person(s) Responsible:
Yolanda Chavez Ahner
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Department of Energy, Transportation, etc.
Budget Impact:
No Funding Needed
Projected Cost:
500000.0000
Funding Justification:
All funding received will not affect
institutional budgets since this additional
funding will be established in various selfsupporting accounts. Additional money for
the institution.
Measure:
Schedule meetings throughout the year to
inform administrators of any relevant
information they need in order to respond to
college, community needs. Schedule
workshops to help them develop their
leadership styles to increase productivity
within their departments
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Hold a minimum of 1 meeting per month as a
group and schedule individual meetings as
needed.
Task Name:
Schedule the Meetings after every Cabinet
Meeting and also other Meetings as
Appropriate
Task Description:
Encourage all Directors/Coordinators to
participate by providing information or
workshops that they request or information
that is being disseminated by the President's
Office and other Cabinet offices.
Budget Impact:
No Funding Needed
Projected Cost:
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Objectives
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
0.0000
Funding Justification:
Additional funding not needed since we
already have budgets for this activity
Planning - Vice President,
Workforce/Economic Development &
Continuing Education Reorganization(2011-2012) - Receive
approval from the President to reorganize
our Division based on the retirement of Ms.
Deidre White, Director.
Planning Year(s):
2011 - 2012
Expected Completion Date:
08/29/2011
Actual Completion Date:
09/01/2011
Objective Status:
New
Budget Account Number:
11000-12005. 11000-42403. 11000-42602.
11000-42102
Person(s) Responsible:
Yolanda Chavez Ahner
Planning - Workforce Development - To
Offer National Credentials/Certifications for
Vocational Trainings offered through WFD
(2011-2012) - To offer nationally-recognized
credentials/certifications in Introduction to
Construction Technology, Basic Electrical
Maintenance and Repair, Auto Collision and
Repair, Customer Service, Computer
General Office Skills.
Planning Year(s):
2011 - 2012
Expected Completion Date:
03/31/2012
Objective Status:
03/05/2012 6:43 PM
Measure:
To work with industry-specific national
agencies and organizations, and other
sources to ensure that we obtain national
credentials/certifications for the abovementioned courses offerings in WFD.
Data Source for Measure:
Department/Area Report
Standard and Baseline:
Nationally and statewide, there is a
prevailing movement towards offering
credentials with training so that successful
completers can carry these with them as
they search for employment.
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Page 183 of 185
Objectives
New
Budget Account Number:
12103-S12103
Person(s) Responsible:
Luz Taboada
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Action & Follow-Up
Task Name:
Credential Instructors as needed
Task Description:
Instructors who need credentials/certification
will obtain these so that students can obtain
theirs as well.
Budget Impact:
No Funding Needed
Task Name:
Establish Contacts with Appropriate
Agencies and Organizations
Task Description:
WFD Director will work the industry-specific
agencies and organizations, and other
resources at various levels to determine
what credentials/certifications are
appropriate for our entry-level vocational
trainings.
Budget Impact:
No Funding Needed
Task Name:
Revise Courses to Reflect the
Credential/Certification in each Offering
Task Description:
Change textbooks and course outlines as
needed in order to comply with any
credential/certification requirements by
industry-specific agencies/organizations.
Budget Impact:
No Funding Needed
Task Name:
TPCS Certification
Task Description:
Go through the TPCS certification process
with the local Workforce Solutions Board to
update the vocational training offerings.
Budget Impact:
No Funding Needed
Generated by TracDat a product of Nuventive.
Page 184 of 185
Objectives
03/05/2012 6:43 PM
Measures & Standards and Baselines /
Strategies
Results
Generated by TracDat a product of Nuventive.
Action & Follow-Up
Page 185 of 185