VALLE VERDE IMPROVEMENT TEAM
For College Procedure
2.01.01.14: Committees
MINUTES FOR 2014-2015
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
September 9, 2014
VV, Room B240
Members Present: Claude Mathis, Lorena Chavez, Dr.
Jaime Farias, Susana Rodarte, Dr. Olga Valerio, Nancy
Gamez, Kathleen Bombach, Laila Rajabi, William Kraften,
David Rivera, Peter Phung, Deborah Knapp, Esperanza
Gomez, Sonia Cardoza, Grace Erivez, Mary Fabela, Laura
Gonzalez, Adrian Acuna, Daniel Vasquez.
V.
Members Absent: Margie Moreno, Erick Garcia, Roy
Tuberville, Tonie Badillo, Francisco Carrasco, Pilar Lalia,
Richard Bahena, Sue Pratt, Kerry Ann Gardner, Rick Torres,
Dagoberto Perez, Paul Covey, Maria Ruiz, Steve Escajeda,
Ida Davila, Norma Hinojos, Armando Gamez, Juanita
Hunter, Carolina Rojas, Armando Gomez, Irma Gonzalez,
Saul Candelas, Linda Gonzalez-Hensgen.
Agenda Items:
I.
Call to order: Nancy Gamez called the meeting to
order at 3:05 p.m.
II.
Approval of Minutes: No minutes to approve, first
Standing Committee meeting for 2014-2015.
III.
Treasurer’s Report: Dr. Serrata has not released
or allocated funds at this time.
IV.
New Business:
A.
Old Business:
A.
Last year’s projects were under budget by
$100.00 but weren’t approved because the
vendor was not an approved EPCC vendor.
Last year’s project was the installing of
charging stations, but was not approved
because the vendor was not an EPCC
approved vendor. Approved vendor was too
expensive. The unauthorized vendor price
was $ 550.00 and the EPCC vendor starting
price was $ 750.00.
B.
Claude Mathis will follow up on the EPCC
signs. They need to be checked for proper
grammar/spelling. Smoking signs need to be
put up at every exit and they need to include
guidelines/ordinances.
VI.
Next Meeting: October 14th in room C-428.
VII.
Call for Adjournment: The motion was made by
Lorena Chavez to adjourn and it was seconded by
David Rivera. Meeting adjourned at 4:51 p.m.
Minutes submitted by Grace Erivez
Election of Officers:
Co-Chair: David Rivera
Third Representative: Lorena Chavez
Treasurer: Dan Vasquez
Secretary: Grace Erivez
B.
$5,000 Campus/Site Improvement Plan
proposals: The end of September is the
deadline to submit the projects for the
committee vote. Forms will e-mailed. Make
sure that your supervisor have approved your
ideas/projects. E-mail your forms to Nancy
so that she can complete the forms. Dr.
Gross office will get VP signature.
Z:/VVMIMPRTEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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October 14, 2014
Members Present: Adrian Acuna, Kathleen A. Bombach,
Francisco Carrasco, Lorena Chavez, Grace Erivez, Mary
Fabela, Jaime Farias, Erick Garcia, Kerry Gardner, Pilar
Gimbel, Esperanza Gomez, Deborah Knapp, William
Kraften, Claude Mathis, Laila Rajabi, David Rivera, Susana
Rodarte, Angie Ruiz, Olga L. Valerio, Dan Vasquez
completion and date submitted of each
proposal. Committee reviews each proposal.
1.
Accessible Classroom Tables for
CSD: The proposal is requesting a
table in every classroom that would
accommodate wheelchair constrained,
pregnant and overweight students.
Tables would be adjustable by the
student. The committee discusses the
need for each classroom to be in ADA
compliance. The institution will be
held accountable for noncompliance
so it is suggested that CDS contacts
the VP as these chairs should have a
place in mandatory budget rather than
Campus Improvement.
2.
Atomic Clocks for some main high
volume areas and for several
classrooms: Clocks are $22-33 and
are set to keep synchronized time.
Battery life is about 1 year.
3.
Classroom Door Locks: These were
proposed as a security means for
instructors to have the ability to
protect the students under unsafe
circumstances. Claude Mathis will
follow up with the Police Department
to see if this request can be met
outside the Improvement Plan Budget.
4.
Advance and Enhancement through
Technology project: Proposal was
sent after October 10.
5.
Flags at the Americana building:
Committee agrees that it is a good
plan; proposal included photographs.
Proposal was not signed by Rick
Lobato in time. Note: Committee
agrees that if the proposal was
incomplete beyond control of the
interested party, we should still
consider it.
6.
Furniture for Student Waiting Area:
Susana will speak to Rick because this
request is already slated to be funded
by Physical Plant.
Review of Campus/ Site Improvement
Proposals
7.
Library Technical Services: Not
proposed in time.
Committee agrees to take into consideration
the needs of each department as well as the
8.
Mac Workstation for Music
Department: Does not require IT
Members Absent: Tonie Badillo, Richard Bahena, Saul
Candelas, Sonia Cardoza, Ida Davila, Steve Escajeda,
Armando Gamez, Armando Gomez, Irma Gonzalez, Laura
Gonzalez, Linda Gonzalez, Norma Hinojosa, Juanita Hunter,
Margarita Moreno, Peter Nguyen Phung, Susan Pratt,
Carolina Rojas, Rick Torres, Roy Tuberville
I.
Call to Order: The meeting was called to order by
Nancy Gamez, Chair, at 3:05 p.m.
II.
Minutes from September 9, 2014: Minutes will be
emailed to the committee and the committee will
evaluate and revise accordingly.
III.
Information: District Wide IE meeting was
cancelled so we will await a report that follows
Thursday, October 30, 2014. After this meeting, we
will discuss the approval of submitted proposals for
Campus/Site Improvement Plans.
IV.
Committee Elections:
A.
V.
Chair for Hospitality Committee: Volunteers
will welcome students for the first 2 days of
the incoming semester. Susana Rodarte
recommends that an email should be sent out
for faculty volunteer. Claude Mathis
mentions that it is not a difficult task to
coordinate. He nominates Steve Escajeda
from a lottery of member names. Dr. Jaime
Farias seconds the nomination.
B.
Social Events Coordinator: This position
will be in charge of organizing events for
faculty and staff social. Adrian Acuna was
nominated by Erick Garcia. Adrian accepts
the position.
C.
Facilities Team: Claude Mathis and Kerry
Gardner.
New Business:
A.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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2.
approval. It is a stand-alone system
for digital editing.
9.
10.
Pastels on Walls of Instructional Area:
good candidate for campus
improvement.
11.
Remodeling of Lab A1114: the
request falls out of budget due to
bathroom plumbing adjustments.
12.
B.
New Computers for Recruitment
Staff: Requesting 5 new computers.
The current systems are recycled.
This proposal has previously been
rejected by IT and the department
would like an efficient system.
Nancy Gamez motions to approve and
David Rivera seconds.
VI.
Old Business: Claude Mathis will inquire about
smoking regulation signage that needs to be put up.
VII.
Adjournment: Grace Erivez calls to adjourn the
meeting at 4:25 p.m. and Lorena Chavez seconds the
motion.
Respectfully submitted by Laila Rajabi, Secretary
Water Fountain Osmosis: Physical
plant already has the filters; filters are
replaced 1/year. Installment is
needed.
Voting on Campus/ Site Improvement
Proposals
Committee votes by show of hands and
Nancy gathers the numbers.
1.
Votes
10
Final
Rank
2
Atomic Clocks
Flags for Americana
Village
10
4
19
1
Mac Workstations
Recruitment
Computers
7
Pastels on Walls
Water Fountain
Osmosis
7
Project
CSD Tables
5
13
3
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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November 11, 2014
VV, C428
C.
Members present: Kathleen Bombach, Sonia Cardoza,
Francisco Carrasco, Mary Fabela, Armando Gamez, Kerry
Gardner, Armando Gomez, Nancy Gamez, Laura Gonzalez,
Deborah Knapp, Claude Mathis, Peter N. Phung, Laila
Rajabi, Angie Ruiz, Roy Tuberville, Daniel Vasquez
IV.
Members Absent: Adrian Acuna (transferred to TM), Tonie
Badillo, Richard Bahena, Saul Candelas, Lorena Chavez, Ida
Davila, Grace Erivez, Steve Escajeda, Jamie Farias, Erick
Garcia, Pilar Gimbel, Esperanza Gomez, Irma Gonzalez,
Linda Gonzalez, Norma Hinojos, Juanita Hunter, William
Kraften, Margarita Moreno, Susan Pratt, David Rivera,
Susana Rodarte, Carolina Rojas, Rick Torres
Other:
A.
The old Student Service building is being
remodeled so there will be trailers available
to temporarily house faculty and staff.
B.
It was suggested that we use end-of term
budget towards small campus projects. The
committee will suggest ideas and will quote
projects and find out if projects are with
approved college vendors.
C.
It was noted that March meeting falls during
Spring Break week so the committee votes to
change the date of the meeting. Roy motions
to move the date and Deborah seconds.
Agenda Items:
I.
Call to order: Nancy Gamez called the meeting to
order at 3:02 p.m.
II.
Approval of Minutes: Corrections were made to
September and October Minutes and a motion was
made to approve; Armando seconds the motion.
III.
V.
Next Meeting: Next meeting falls on “Dead
Week,” so Committee chooses to reconvene after
winter break.
VI.
Call for Adjournment: The motion was made by
Angie Ruiz to adjourn the meeting and Armando
Gomez seconds. Meeting adjourned at 3:58 p.m.
New Business:
A.
Election of Officers:
Co-Chair: David Rivera
Third Representative: Lorena Chavez
Treasurer: Dan Vasquez
Secretary: Grace Erivez steps down; Laila
Rajabi volunteers; Nancy puts into motion
and Daniel Vasquez seconds; all approve
Hospitality Budget: Committee has $975
for Spring, Fall and Employee of the
Semester Events. Note: we are no longer
doing employee of the month.
Respectfully Submitted by Secretary, Laila Rajabi
Social Events Coordinator: Adrian Acuna
was transferred to TM campus so we need a
new coordinator. Roy Tuberville and Daniel
Vasquez volunteer to coordinate together.
Armando Gomez seconds the nomination; all
agree.
B.
$ 5,000 Campus/Site Improvement Plan
proposals: The accepted proposals were:
Americana Village International Flags; 16
accessible tables for CSD; Reverse Osmosis
water fountains in Student Services.
Z:/VVMIMPRTEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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February 20, 2015
VV, Room B240
additional table in the A building near the
gym area.
Members Present: Kathleen Bombach, Sonia Cardoza,
Francisco Carrasco, Steve Escajeda, Kerry, Gardner, Pilar
Gimbel, Deborah Knapp, Claude Mathis, Laila Rajabi, David
Rivera
Members Absent: Tonie Badillo, Richard Bahena, Saul
Candelas, Lorena Chavez, Ida Davila, Grace Erivez, Mary
Fabela, Jamie Farias, Erick Garcia, Armando Gomez,
Esperanza Gomez, Irma Gonzalez, Laura Gonzalez, Linda
Gonzalez, Norma Hinojos, Juanita Hunter, William Kraften,
Margarita Moreno, Peter Nguyen Phung, Susan Pratt, Susana
Rodarte, Carolina Rojas, Angie Ruiz, Rick Torres, Roy
Tuberville, Olga Valerio, Dan Vasquez
V.
Agenda Items:
I.
Call to order: Nancy Gamez called the meeting to
order at 3:06 p.m.
II.
Approval of Minutes: Corrections were made to
November 2014 Minutes and Kathleen Bombach
motioned to approve; Deborah Knapp seconds the
motion.
III.
Employee of the Month/Quarter: Angie
Ruiz was not present to report. Deborah
reports that it was a good turnout.
C.
Social Event: Roy Tuberville and Dan
Vasquez not present to report.
D.
Treasurer: Dan Vasquez not present to
report.
New Business
A.
Nancy has stated that we now have
$3,023.00. The committee discusses using
$2,000.00 for a charging station. Rio Grande
has been approved for one so VV can “piggyback” on their order. Kathleen motions to
consider the proposal and Claude seconds the
motion. Committee votes and 10/10 agree.
B.
David and Claude discuss asking Student
Government if they would like to join in and
add $1,000.000 to our $1,023.00 for an
additional charging station. Claude motions
to ask SG, Deborah seconds the motion.
None are opposed. David will attend the next
meeting to submit the request.
C.
Kathleen suggests that we look for a giant
common-space clock. David will also ask
SG about their interest in purchasing a
common-space clock.
D.
Kathleen will talk to faculty about generating
a proposal for more library-supported
databases so the students have access to more
reliable sources.
E.
Pedestrian crosswalks near Americana
Village need to be repainted.
F.
Steve asks that the committee consider
purchasing new signage for Hospitality. He
suggests a larger (10x10) more permanent
structure that costs about $125.00.
G.
Claude suggests that we also purchase
personalized table cloths. “EPCC Showing
you the Way,” was suggested. He will check
with marketing to report back on the cost.
H.
We have 1 more spring “Employee of the
Semester,” event that we need to budget for.
Report from District-wide IE Meeting
A.
Flags at the Americana Village and Water
Fountain Osmosis Installation have been
approved.
Kathleen suggests that we ask Rick Lobato
about the plumbing situation in Student
Services. An osmosis filter may not be the
answer to providing clean drinking water in
that building.
IV.
B.
B.
Dr. Serrata has offered to pay for the
Accessible Classroom tables for CSD which
negates $1,970.00 from the original proposal.
C.
Atomic Clocks were not recommended by
the cabinet because at NW campus, the
signals have not been coming through and the
clocks are not functioning correctly.
However, it was brought to attention that VV
has the infrastructure to hardwire classroom
clocks. Claude will look into this because we
need a solution of synchronicity in
classrooms.
Committee Elections
A.
Hospitality: Steve Escajeda reports that
everything went well. He suggests an
Z:/VVMIMPRTEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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I.
B-building halls had tiles with flood damage
in the entry areas that need to repair.
J.
Are we buying enough cleaning? We need to
look into the cleaning system to make sure
that areas are being properly maintained. We
also need laminated cards with directory
numbers that are easily accessible.
K.
Physical Plant will be moving out Summer
2015 and the building will be turned into
faculty services. We may need to have
storage built into this area.
L.
Signage to the A-building automotive-area
restroom should be put in to reduce traffic in
the other bathrooms.
M.
A-building may need to be color coded.
VI.
Next Meeting: Next meeting falls during spring
break. Committee agrees to meet Tuesday March 17,
2015 in Room B240 from 3:00 p.m. to 5:00 p.m.
VII.
Call for Adjournment: Francisco motions to
adjourn and David seconds the motion.
Respectfully Submitted by Secretary, Laila Rajabi
Z:/VVMIMPRTEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
6
April 14, 2015
Members Present: Tonie Badillo, Kathleen A. Bombach,
Sonia Cardoza, Francisco Carrasco, Lorena Chavez, Steve
Escajeda, Mary Fabela, Jaime Farias, Nancy Gamez,
Esperanza Gomez, Laura Gonzalez, Claude Mathis, Laila
Rajabi
V.
New Business
A.
Paperwork for the Americana Village flags
has been submitted for processing.
B.
Committee discusses what to do with the
remaining $3,226.67 from the Campus/Site
Improvement fund.
Members Absent: Richard Bahena, Saul Candelas, Ida
Davila, Grace Erivez, Erick Garcia, Kerry Gardner, Pilar
Gimbel, Armando Gomez, Irma Gonzalez, Linda Gonzalez,
Norma Hinojos, Juanita Hunter, Deborah Knapp, William
Kraften, Margarita Moreno, Peter Nguyen Phung, Susan
Pratt, David Rivera, Susana Rodarte, Carolina Rojas, Angie
Ruiz, Rick Torres, Roy Tuberville, Olga Valerio, Dan
Vasquez
1.
Possible locations include the
cafeteria, student services building,
the area between counseling and
recruitment and the area outside near
the office of Jaime Farias (A1400).
Agenda Items:
I.
Call to order: Nancy Gamez called the meeting to
order at 3:03 p.m.
II.
Approval of Minutes: Corrections were made to
February 2015 Minutes and Mary Fabela motioned
to approve; Laura Gonzalez seconds the motion.
III.
Report from District-wide IE Meeting: Physical
Plant will pay for the reverse osmosis fountains
which leaves the committee with $3,226.67 from the
Campus/Site Improvement fund.
2.
C.
IV.
Kathleen motions to use the additional
funds on more charging stations.
Lorena seconds the motion and all
members are in favor.
Kathleen suggests that we purchase a
clock for the cafeteria. Claude will
ask if hardwiring is available.
The committee discusses the $745.83
budget and pending expenses.
1.
A cake (~$25.00) and plaque
(~$50.00) for the Employee of the
semester event.
2.
After the Employee of the Semester
expenses, the committee agrees that
the remaining balance should be used
for 8 Hospitality signs and some table
cloths. Budget should be spent.
3.
All committee members approve that
the fiscal budget should be used on
the expenses stated above.
Committee Elections
A.
Hospitality: Steve Escajeda

Follow up on proposal for more durable
pop-up signs.
Quote for 10 signs = $800.00
$80.00 per sign, no shipping costs will
be added and the company will allow for
2 types of design with no extra cost.
Committee will return to this proposal
under “New Business.”
B.
Employee of the Month/Quarter: Angie
Ruiz was not present to report.
C.
Social Event: Roy Tuberville and Dan
Vasquez not present to report.
D.
Treasurer: Dan Vasquez was not present to
report but it was mentioned that the
committee has $745.83 in the fiscal budget.
D.
Discussion on IT improvement:
1.
IT has extra money for more projector
paint that will be used to finish room
B240. The paint is useful because
you can write on it but there tends to
be a “hot spot” that is reflective.
Special solutions and fiber cloths are
needed to clean it and will be placed
in a permanent caddy in the room.
2.
Tonie suggests that we have a Demo
projector installed into B240 to test
out new technology that will be added
to some of the classrooms. This will
allow people to come and look at the
Z:/VVMIMPRTEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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demo without interrupting classes. If
we like the demo, it will already be
installed where we are in need of a
permanent projector.
VI.
VII.
Call for Adjournment:
Jaime Farias motions to adjourn at 3:50 p.m. and
Lorena seconds.
Next Meeting
Today was the last meeting of the Spring 2015
semester. In the meantime, committee will conduct
business via email.
Respectfully Submitted by Secretary, Laila Rajabi
Z:/VVMIMPRTEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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VALLE VERDE IE TEAM
MINUTES FOR 2013-2014
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
Minutes for the 2013-2014 academic year were not provided by the committee.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
9
VALLE VERDE IE TEAM
MINUTES FOR 2012-2013
September 25, 2012
I.
Call to order by Fariba Ansari, chair of the Valle Verde IE team.
II.
Selection of officers for the 2012-2013 year.
The chair, Fariba Ansari, opened the floor for nominations for the position of co-chair. Daniel Vasquez and Kathleen
Bombach were nominated. After the two candidates left the room, the remaining committee members discussed the
nominations and voted. Daniel Vasquez received the majority of votes and members present decided to ask Kathleen
Bombach to serve as secretary. After Daniel and Kathleen re-entered the room, both accepted their selection as cochair and secretary respectively.
III.
Review of meeting schedule
Ron Stroud, Director of Institutional Effectiveness, was asked to review the meeting schedule, which he did.
IV.
Adjournment
Fariba Ansari, chair, adjourned the meeting at 4:45 p.m.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
10
October 30, 2012
Present: Fariba Ansari, Richard Bahena, Lorena Chavez,
Kerry Ann Gardner, Pilar Gimbel, Laura Gonzalez, Juanita
Hunter, Carolina Rojas and Roy Tuberville
Absent: Toni Badillo, Kathleen Bombach, Saul Candelas,
Paul Covey, Samuel DelToro, Grace Erivez, Steve Escajeda,
Jaime Farias, Lucy Flores, Nancy Gamez, Christopher
Garcia, Armando Gomez, Esperanza Gomez, Irma Gonzalez,
Linda Gonzalez-Hensgen, Michael Guzman, Maria Martinez,
Pascual Martinez, Claude Mathis, Margie Moreno, Sue Pratt,
Ozcar Robles, Susana Rodarte, Maria Ruiz, Terry Sealing,
Daniel Vasquez and Charles Williams.
Suggestions for improvements to be put on the next I.E.
meeting agenda

That every chair of every I.E. committee meet
monthly with the EPCC Cabinet members.

Improve physical access to V.V. Campus facilities
for people with disabilities.

Get a change machine for student use; perhaps place
in the cafeteria. Machine should dispense both coins
and bills and be able to give change for up to a
$20.00 bill. The VV Library no longer is allowed to
keep a change box. Students who wish to purchase
a print card must use a single dollar bill to purchase
the card. They often do not have the correct change.

Get temporary or permanent benches for student use
during registration or late registration. Students
often have to stand for hours at a time. Also, maybe
the V.V. I.E. Hospitality Committee can purchase
beverages and snacks such as bottles of water and
popcorn for students who are on line.
Due to lack of a quorum, the meeting was informal.
Errors to be corrected in minutes of Sept. 25, 2012:

Replace “Ben Vasquez” with “Daniel Vasquez.”
Replace “After Ben” with “After Daniel.”

Dr. Ansari will fill in the names of those present and
absent.
Officers and Chairs informal updates





Next Meeting: November 27, 2012 (not Nov. 29). B-240, 3 –
5 p.m.
Treasurer: Position is currently open
Hospitality: Chair not present
Special Activities & Events: Chair not present
Employee of the Month: Position is currently open
Facilities & Safety: Chair not present
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
11
November 27, 2012
Present: Fariba Ansari, Nancy Gamez, Carolina Rojas, Roy
Tuberville, Tony Badillo, Kathleen Bombach, Charles
Williams, Kerry Ann Gardner, Esperanza Gomez, and Irma
Gonzalez.
Absent: Saul Candelas, Paul Covey, Samuel Del Toro, Grace
Erivez, Steve Escajeda, Lucy Flores, Esperanza Gomez,
Laura Gonzalez, Linda Gonzalez-Hensgen, Michael Guzman,
Maria Martinez, Pascual Martinez, Claude Mathis, Margie
Moreno, Ozcar Robles, Susana Rodarte, Maria Ruiz, Richard
Bahena, Terry Sealing, and Lorena Chavez.
Absent with Notification: Jaime Farias, Pilar Gimbel,
Armando Gomez, Lorena Chavez, Chris Garcia, Daniel
Vasquez, Juanita Hunter, Sue Pratt.
3.
The members present briefly discussed improving
physical access to V.V. Campus facilities for people
with disabilities, but decided that the item should be
placed on the next agenda when the person who
brought up concerns could be present to explain.
4.
The members present discussed a change machine for
student use so that student could get change for their
library expenses. Nancy Gamez informed the
members present that the College may be
implementing a reloadable card system for students. If
so, this will eliminate the need for a change machine.
5.
The members discussed improved seating for students
waiting for various services such as registration where
lines are very long. Because the Hospitality chair was
absent, the idea of providing inexpensive snacks for
students waiting in long lines will be discussed at the
next meeting.
6.
The members present discussed three items that the
district-wide IE committee has requested that each
campus IE committee discuss and provide input on:
Friendly reminder: Please email the chair or secretary if
you must be absent.
Due to lack of a quorum, the meeting was informal.
Officers and Chairs informal updates

Treasurer: Position is currently open

Hospitality: Chair not present, but has expressed the
desire to continue to serve. (Chris Garcia)

Special Activities & Events: Chair not present, but
has expressed the desire to continue to serve. (Ozcar
Robles)

Employee of the Month: Position is currently open

Facilities & Safety: Chair not present.
a.
The chair, Fariba Ansari, updated the members present
on the funds available for the campus IE team. The
current allocation is $1,000. Dr. Ansari also informed
the committee that the subject of additional funds in
order to implement improvements through the IE
process was discussed with President Serrata at the last
district-wide IE meeting in November. Dr. Serrata
was not employed at EPCC in time to provide input
into this year’s budget, but he will keep this issue in
mind.
Work on identifying spaces that could be used
for student study areas. The members present
agreed that this was an important issue. VV
faces problems because the campus was not
built for the number of students who attend.
Other colleges and universities plan for student
study space in their campus design, but the need
has not been revisited as buildings and students
have been added to Valle Verde. The library,
which is the location most schools use to
provide student study facilities, is inadequate to
meet present need. It was suggested that VV
needs to plan for a new library, perhaps after
looking at other colleges to see their facilities.
In the interim, the committee can identify
existing space and furniture, including that
which may become available after some
students services departments move into their
new building.
b.
The sense of the members present was that we will
pursue a regular (possibly monthly) meeting between
our chair and the College cabinet in order to improve
communication and follow up. The chair will then
update the members at the monthly committee
meetings. This item will be taken to district-wide IE
for discussion.
Begin updating signage plans in case funding
for new signage becomes available in the
spring. The committee members all support this
review and urge that signage needs be addressed
by the College. The members present have
been urging the implementation of adequate
signage for at least several years, and all agreed
it needs to be a College priority.
c.
Inform the teams that there will be one
volunteer from the I.E. Committee needed to
serve on a space utilization committee. The
members present agreed that Kathleen Bombach
The following items were discussed at the meeting. Without
a quorum, no votes were taken.
1.
2.
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11/24/15
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Mathis to see if the remaining appointment in his area
can be filled. One member, Samuel Del Toro, is no
longer employed with the College, and another,
Pascual Martinez, may have moved to a different
campus. Dr. Ansari will contact Ron Stroud for
assistance with these six possible vacancies.
be recommended for this committee or task
force.
7.
8.
New committee members inquired about committee
rules on quorum and attendance at meetings. The
previous chair, Roy Tuberville, stated that the
committee has a rule that one third of members present
constitutes a quorum and that after three absences
without valid reasons, a member may be removed.
The committee members present agreed that these
rules be strictly enforced.
The members present discussed the current four
vacancies on the committee roster. Dr. Ansari will
follow up with Arvis Jones to see if those positions can
be filled. Kathleen Bombach will contact Claude
9.
Members are urged to forward items for the next
agenda to the chair or secretary.
The meeting was adjourned by consensus at 5 p.m.
Next Meeting: January 29, 2013 B-240, 3 – 5 p.m.
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11/24/15
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January 29, 2013
Members Present: Sue N. Pratt, Jaime Farias, Carolina
Rojas, Juanita Hunter, Esperanza Gomez, Chris Garcia, Terry
Sealing, Charles Williams, Nancy Gamez, Kerry Ann
Gardner, Kathleen Bombach, Fariba Ansari
b.
V.
Members absent with notification:
Call to order
The meeting was called to order at 3:15 pm by
consensus of members present as the chair had not
yet arrived. By acclamation, Sue Pratt agreed to
lead the meeting until the chair arrived. Members
present introduced themselves. The chair, Fariba
Ansari, arrived at 3:20 pm and assumed leadership
of the committee.
II.
Notes from previous meeting
The notes for the previous meeting were not with
this meeting’s agenda. They will be emailed to
committee members.
III.
Nancy Gamez explained how the new Tejano Alert
Emergency Notification System works, and
recommended that everyone sign up with two
different email accounts. Sue Pratt recommended
that instructors leave their phones on during class,
even if they make students turn their off, in order to
receive Tejano Alert messages.
Attendance at IE
In response to a question, Dean Jaime Farias
addressed the issue of whether the committee ought
to notify supervisors when employees do not attend
IE meetings, or contact the chair about their absence.
Jaime discussed the role of IE in shared governance,
and that participation in IE is considered a job duty
for the employees who have been appointed by the
College president to participate in IE.
Dean Farias gave an update on the move of some
student services departments into the new building.
The moves will occur in phases, starting in April, as
furniture arrives and space is vacated. As for the
existing building, some departments remaining in
the older building may need additional space, new
and existing full time faculty will need to be
accommodated, and other needs may present
themselves. The facilities allocation committee will
assess each phase to ensure an orderly process.
Limitations on funds available will also play a role
in the moves, as remodeling may be needed. The
original architects for the building have been
retained for any physical changes to the existing
structure. In welcome news, he stated that the
physical plant department is looking at ways to
expand the small bathrooms in the older buildings to
accommodate the past growth of the College.
Several members present stated that they had not
received notifications for meetings, and it was
decided that the email list would be checked for
typos or new email addresses. Then chronically
absent members would be contacted to remind them
they are members of the IE committee and are
required to attend. Finally, recalcitrant nonattenders would be reported to their supervisors if all
other methods of getting them to meetings failed.
Dean Farias also stated he would be willing to serve
as administrative liaison for the committee. The
representative from the IE office will discuss it with
Dr. Stroud.
IV.
Subcommittee reports
a.
Hospitality: The Hospitality chair, xxx,
reported that the spring tables went well. He
will give the receipt for the expenses to Dr.
Stroud. In previous semesters, those who
volunteered to man the tables were
acknowledged in writing for their effort.
New Business
Committee members discussed multiple issues that
relate to safety and security, such as the lack of
inside locks on classroom doors, lack of awareness
of College prevention efforts for violence on
campus, desire for more visible police patrols in the
campus buildings, lack of enforcement of
faculty/staff parking restrictions during the first
week of school, delivery trucks blocking
handicapped parking spaces in front of buildings,
and lack of notification and enforcement of smoking
restrictions. Members also discuss implementing a
more sophisticated alarm system to notify students,
faculty, and staff as to when we should evacuate the
buildings or remain in a (locked and barricaded)
classroom, and the need for all clear alarms. The
members present decided to ask the new chief of
EPCC police to meet with us for an open discussion
of these issues.
Members absent:
I.
Treasurer’s report: Dr. Ansari announced that
xxxx had volunteered to serve as the
committee treasurer.
VI.
Adjournment
Sue Pratt moved to adjourn the meeting and Charles
xxx seconded the motion. The chair then adjourned
the meeting.
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February 26, 2013
Members Present: Fariba Ansari (Chair), Daniel R.
Vasquez (Vice Chair), Kathleen Bombach Secretary), Ozcar
Robles, Terry Sealing, Laura Gonzalez, Margie Moreno,
Carolina Rojas, Esperanza Gomez, Charles Williams, Jaime
D. Farias, Pilar Gimbel, Tonie Badillo, Susana Rodarte,
Lorena Chavez, Kerry Ann Gardner, Dr. Ron Stroud (guest);
Chief Jose Ramirez (guest).
students must always be protected, but
the department will document the
behavior, send reports to the dean for
action if needed, and make a criminal
arrest if warranted.

Chief Ramirez will pursue the question
of door locks on classrooms. He had been
informed by an architect that classroom
door locks were not allowed under the
City of El Paso building code, but
committee members informed him that
all lab classrooms have locks already that
allow faculty to lock the door from the
inside.

The Chief informed the committee that
the College already has security cameras
in the parking lots and in the building.
Committee members voiced skepticism
because few cameras were visible. The
Chief said there were cameras that were
not visible to the observer. The Police
Department is working to upgrade the
cameras, using parking permit fees. Chief
Ramirez was unable to tell the committee
how many cameras were placed at Valle
Verde, whether in the buildings, grounds,
or parking lots.

In response to committee member
concerns about the perceived lack of
enforcement of the smoking restrictions,
student parking in faculty/staff spots, and
the perception by staff, faculty, and
students that officers were not visible in
the buildings, the Chief stated that
officers were usually responding to
incidents and problems in the parking
lots. He also stated that the department
had seven officer vacancies at this time,
and that several newly hired officers had
quit recently. In response to committee
member questioning as to why the
officers had resigned so soon after being
hired, he stated they had left for better
paying law enforcement jobs.

The chief informed the committee that
the College was creating a Behavior
Intervention Team, co-chaired by Robert
Pandy and Debra Knapp, both from the
counseling department. This committee
would address issues requiring
behavioral intervention. In the meantime,
faculty and staff could refer troubled
students to either the counseling
Absent (with notification): Sue Pratt (ill), Nancy Gamez,
Mari (Angie) Ruiz, Carla Cardoza, Dagoberto Perez, Roy
Tuberville, Armando Gomez
I.
Call to order
II.
Approval of minutes
Terry Sealing moved to approve the minutes with
correction; Dan Vasquez seconded the motion.
Motion approved unanimously.
II.
Old business
Proposal to do away with quorum requirement
After brief discussion, Fariba Ansari moved that six
attendees be made a quorum; Terry Sealing
seconded. Motion approved unanimously.
III.
New business
A.
Information meeting with EPCC Police Chief
Jose Ramirez
Police chief Jose Ramirez provided the
following information in response to
questions from committee members:

Chief Ramirez does not know if
individual instructors are responsible for
student safety should a security situation
arise, but surmises that since our students
are adults, instructors are not responsible.

The Police Department will offer a
workshop on classroom discipline.

His presentation, called “Run, Hide, and
Fight,” provides information on how to
handle a security emergency on campus
that goes beyond the advice in the title.
The Chief encourages everyone to watch
the presentation online. It is linked on the
College website.

Faculty and staff should report strange
behaviors to the EPCC Police
Department. The due process rights of
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Susana Rodarte informed the meeting that
several years ago the campus deans had met
and decided that the campus dean would be
the designated IE team liaison. A new campus
dean is designated every two years; Jaime
Farias is the new campus dean starting for the
2012-2013 year. Susana had not been
attending the meetings because she was no
longer the liaison. Dr. Ron Stroud took note
of the change and will take appropriate
action. The VV deans will also discuss any
changes in procedures needed at their next
meeting.
department or to the Center for Students
with Disabilities.

B.
Members of the committee pointed out
that some of the Valle Verde parking
designated for handicapped students was
located in the last parking aisle at the
northeast corner of the campus, near
Americana Village. This distance from
building entryways was difficult to
navigate for students with disabilities.
Chief Ramirez informed the committee
that Rick Lobato of the building
maintenance department was responsible
for designating campus parking.
IV.
Adjournment
Designation of campus dean as IE team
Liaison
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11/24/15
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March 26, 2013
Members Present: Lorena Chavez, Laura Gonzalez, Ida
Davila, Charles Williams, Carolina Rojas, Juanita Hunter,
Sonia Cardoza, Nancy Gamez, Roy Tuberville, Chris Garcia,
Terry Sealing, Richard Bahena, Francisco L. Carrasco,
Claude Mathis, Esperanza Gomez, Fariba Ansari, Pilar
Gimbel, Jaime Farias, Kathleen Bombach
issue, and may be making a recommendation
to the administration. The committee
discussed letting SGA take the initiative and
following up with a letter of support. Roy
Tuberville moved that VV IE support SGA’s
initiative with a letter of support; Nancy
Gamez seconded the motion. The committee
unanimously voted yes.
Absent with notification: Tonie Badillo, Dagoberto Perez,
Kerry Ann Gardner, Sue Pratt, Margie Moreno
I.
b.
Welcome and approval of minutes
Chairperson Fariba Ansari opened the meeting. The
minutes for the February meeting were approved
with a note that Dr. Ansari was delayed in arriving
at the meeting because she was meeting with her
dean. Terry Sealing moved to approve the minutes;
Ben seconded the approval. Members present voted
unanimously to approve the minutes with the note
added.
II.
Report from District-wide IE
Campus signage: The signage plans for each
campus need to be updated for inclusion in the
district-wide signage plan that will go to Dr. Serrata
for consideration.
The committee also discussed keeping
records of maintenance requests to document
needs in order to build a case for additional
funding for VV maintenance needs.
Employee of the Month: VV did not identify
employees of the month (EOM) for any months
during fall and spring this academic year. The
subcommittee lacks a chair (Armando Gomez was
chair last year). The committee members present
discussed various options for Employee of the
Month, such as starting it again in fall 2013, forming
a new subcommittee, concerns about the judging
process, making the judging process more
democratic, giving the EOM a parking space for the
month, awarding a pen to the EOM, providing a
recognition cake and/or celebration for each
employee selected, and so forth. Lorena Chavez
moved that we restart the EOM process for the next
academic year; Claude Mathis seconded the motion.
The motion was then amended to include new ideas
for the selection process and recognition of the
EOM. The motion carried unanimously. Angie
Ruiz volunteered to chair the subcommittee. The
subcommittee’s first task is to review the district
policy and make recommendations to the committee
as a whole on an improved selection process and
make suggestions on recognitions or awards for the
EOM.
III.
Old business
a.
Smoking issues: The committee discussed
implementation of the district smoking
procedure. Kathleen Bombach informed the
committee that SGA is also working on this
Faculty parking: Issues relating to parking
were discussed, with the need for more
accessible handicapped parking spaces a
priority. Pilar Gimble moved to request
additional and accessible handicapped
parking spaces from the maintenance
department. Roy Tuberville seconded the
motion. The motion passed unanimously. In
further discussion, the committee decided to
invite Rick Lobato, director of facilities, to
come to a future meeting to talk about the
plans his department has for Valle Verde
campus. This would allow the committee
members to recommend additional and more
accessible handicapped parking and learn
about current and upcoming maintenance and
construction projects at VV.
IV.
c.
Van issue: It appears as though the vans have
been repaired. Fariba reminded everyone of
her near disaster with a group of students
scheduled to visit NMSU for a physics
project. She checked on the vans that
morning and discovered that both were out of
commission. No one had notified her so she
could make alternate arrangements ahead of
time. Same day arrangements to rent a van
were successfully made and student services
picked up the cost, but it did represent a
failure of communication. Claude Mathis
suggested that it was an issue for student
services to resolve, not IE. All present agreed
that internal communication is a priority so
that the College runs smoothly and students
are served.
d.
Study spaces for students: Kathleen
Bombach, Lorena Chavez, and Terry Sealing
agreed to survey the campus to locate
possible designated study spaces for students.
Adjournment
The meeting was adjourned. Moved by Claude
Mathis; seconded by Jaime Farias.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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VALLE VERDE IE TEAM
MINUTES FOR 2011-2012
October 25, 2011
Attendees: All committee members
I.
Call to order
II.
Minutes for August 30, 2011 had already been
submitted to District IE
III.
Treasurer’s Report: Current available balance is
$975.00
A.
IV.
New Business
Mr. Jimenez, Chair has completed his term as Chair
but he will continue as a committee member. Roy
Tuberville will serve as Chair, Dr. Fariba Ansari,
will serve as Co-Chair, and Angie Ruiz will serve as
Secretary.
A.
Recommendations for EPCC Cost Saving
Measures:
Sub-Committee Reports.
1.
•
•
Hospitality: Amaya, Carlos, Chair present
•
Requested more monies ($120.00) and
approved
•
2.
Special Activities & Events: Robles,
Ozcar, Chair - not present
3.
Employee of the Month: Armando
Gomez, Chair- present
B.
Welcomed new members
4.
Facilities & Safety: Rodarte, Susana,
Chair - present
4 day work week (see attachment)
Staff Scholarships: cover only if no other
assistance
Thanksgiving: close the whole week
instead of just Thursday & Friday
(savings on utilities)
GPS: put a GPS system on all EPCC
vehicles
Susan Rodarte: Address all concerns to
Norma Chavez or e-mail Roy Tuberville. The
walk through will continue on a monthly
basis with facility service members: Ruben
Chavez, Octavio Gonzalez, Rick Lobato, Roy
Tuberville, Ramon, Jimenez and Dean, Susan
Rodarte.
Next Meeting: November 29, 2011 (B-240, 3 p.m.)
A brief overview of the continuing
efforts to clean up the VV Campus
was provided.
V.
Call for Adjournment. Patrick made the motion to
adjourn and second was made by Ramon Jimenez
Angie Ruiz, Secretary.
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11/24/15
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November 29, 2011
2.
Members Present: Carlos Amaya, Maria A. Badillo, Carla
Cardoza, Jaime D. Farias, Lucina E. Flores, Nancy Gamez,
Martha I. Garcia, Kerry A. Gardner, Michael Guzman,
William S. Harmon, Leticia L. Jacobo, Ramon Jimenez,
Pascual A. Martinez, Charles B. Miller, Patrick L. Pynes,
Ozcar Robles, Maria A. Ruiz, Rosa M. Saldana, Roy
Tuberville, Angeles Vazquez, Elaviano Willars, Charles W.
William
Will plan something before Spring 2012
Members Absent: Ansari Fariba, Nathan R. Atkins, Saul C.
Candelas, Corral-Nava Nita, Graciela S. Erivez, Steve
Escajeda, Roselia Galindo, Christopher K. Garcia, Armando
O. Gomez, Consuelo E. Gonzales, Linda Gonzalez,
Margarita Gonzalez, Claude M. Mathis, Isaac A. Montes,
Margarita I. Moreno, Guadalupe D. Nieto, Graciela Rico,
Susan Rodarte
3.
Employee of the Month: Armando Gomez,
Chair - not present
4.
Facilities & Safety: Rodarte, Susana, Chair not present
Old Business:
1.
2.
3.
Members Absent Notice: Linda Gonzalez, Nita CorralNava, Margarita I. Moreno, Roselia Galindo
4.
I.
II.
VI.
Treasurer’s Report:
No School Colors
Filing cabinets, carpet, upholstery are to be
cleaned by the cleaning crew under
Window frames for the new Student Union
need painting (Pascual Martinez from
Physical plant will take care of it)
Missing clocks, clocks still an hour behind, or
not working
Mail boxes still need to be worked on
(Combination locks)
Next Meeting:
December 27, 2011 (B-240, 3 to p.m.) Did not
meet
Approval of Minutes:
Ramon Jimenez made the motion to approve the
minutes for October 25, 2011, Dr. Amaya second
the motion. The motion was approved for the
October minutes.
III.
5.
Call to order
The meeting was call to order at 3:05 p.m. by Roy
Tuberville
Special Activities & Events: Robles, Ozcar,
Chair - present
VII.
Call for Adjournment:
Meeting adjourned at 4:15 p.m.
The motion was made by Ramon Jimenez to adjourn
and it was second by Patrick Pynes
Hospitality $120 per semester for $240 for year
No other request
IV.
Officer’s Report:
Angie Ruiz, Secretary
Sub-Committee Reports.
1.
Hospitality: Amaya, Carlos, Chair - present
No report until next year
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11/24/15
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January 31, 2012
Members Present: Carlos Amaya, , Carla Cardoza, Jaime
D. Farias, Lucina E. Flores, Nancy Gamez, Martha I. Garcia,
Kerry A. Gardner, Roselia Galindo, Armando O. Gomez,
William S. Harmon, Leticia L. Jacobo, Ramon Jimenez,
Guadalupe Nieto, Ozcar Robles, Susan Rodarte, Roy
Tuberville, Angeles Vazquez, Elaviano Willars, and Charles
W. William
The pizza social is planned for some time
before Spring Break.
3.
There was some discussion on ways to
encourage more nominations for Employee
of the Month. Armando mentioned that he
had only received four nominations for the
past three months. Armando suggested that
maybe the supervisors and deans could
nominate people from their areas. Dr. Carlos
Amaya stated that everyone should have the
opportunity to nominate someone and not
limit the nominations to just supervisor’s
recommendations. Ramon Jimenez
suggested to keep the nomination process
open to everyone for Employees of the
Month and to encourage nominations from
supervisors.
Members Absent: Ansari Fariba, Nathan R. Atkins, Maria
A. Badillo, Saul C. Candelas, Corral-Nava Nita, Graciela S.
Erivez, Steve Escajeda, Michael Guzman, Christopher K.
Garcia, Pascual A. Martinez, Charles B. Miller, Consuelo E.
Gonzales, Claude M. Mathis, Isaac A. Montes, Margarita I.
Moreno, Guadalupe Nieto , Graciela Rico, Rosa M. Saldana,
Members Absent Notice: Patrick Pynes, Linda Gonzales,
Margarita Gonzalez, Maria A. Ruiz
I.
Call to order:
The meeting was called to order at 3:10 p.m. by Roy
Tuberville
II.
Armando was also open to suggestions on
how to make the recognition more appealing.
Some suggestions were gift certificates for
lunch or dinner for two at Thirteen09 or Dash
N Dine restaurant at ASC, massages, nail and
haircuts services, etc. Roy Tuberville used
the Leadership Academy as an example of
some of the recognition gifts that they give to
their participants. He was going to ask Dr.
Stroud if the committee is allowed to give
gift certificates as recognition gifts for
Employee of the Month.
Approval of Minutes:
Dr. Amaya made the motion to approve the minutes
for November 29, 2011, Ramon Jimenez seconded
the motion. The November minutes were approved
as presented.
III.
Treasurer’s Report: Dr. Amaya reported for Charles
Miller, who was not present. The balance in account
should be $789.75. Hospitality spent $121.25 on
candy this semester.
IV.
Officer’s Report:
4.
2.
Facilities & Safety: Rodarte, Susana, Chair
Thanked all those that volunteered. The
Hospitality tables were a great success. A
special thanks to Janice DeWitt, from the
RAP program and Ramon Jimenez from
Counseling. Janice manned the table on the
first floor “A” building from 8 a.m.-5 p.m.
both days and Ramon manned the table every
evening.
Ms. Rodarte handed out a Physical Plant
Report that Rick Lobato submitted to cabinet
on construction projects throughout the
District. Dr. Carlos Amaya mentioned that
the community garden will be relocated on
the west side of the campus near the tennis
courts. He would like to see more people
participate with the community garden.
Nancy Gamez reported that the wiring is
finished for the America Village. She is just
waiting for some work to be finished at the
Math Emporium so that the wiring and audio
visual can be complete.
Special Activities & Events: Ozcar Robles,
Chair
Dr. Farias announced that Steve Smith is the
interim Vice President of Instruction.
Sub-Committee Reports.
1.
Employee of the Month: Armando Gomez,
Chair
Hospitality: Carlos Amaya, Chair
The committee is planning a pizza, sodas and
ice cream event again like last year. Last year
the committee spent approximately $175 and
plan on spending the same amount this year.
Old Business:
Only the Window frames for the new Student Union
were painted. There was no other old business
Z:/VV IE TEAM MINUTES(COMBINED)
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11/24/15
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discussed. No other old business has been done at this
time. Roy asked the committee members to call
Norma #2280 to report work order. It should be
mentioned that the work order is form an IE member
so that she can log it in. Please copy Roy with the
work order so that he can follow up on the work order.
1.
2.
3.
4.
5.
No School Colors
Filing cabinets, carpet, upholstery are to be
cleaned by the cleaning crew
Window frames for the new Student Union need
painting (Pascual Martinez from Physical plant
will take care of it)
Missing clocks, clocks still an hour behind, or
not working
Mail boxes still need to be worked on
(Combination locks)
VI.
Next Meeting: February 28, 2012, (B-240, 3 to
p.m.)
VII.
Call for Adjournment:
The motion was made by Ramon Jimenez to adjourn
and it was seconded by Nancy Gamez
Meeting adjourned at 4:00 p.m.
Minutes submitted by Martha Garcia
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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February 28, 2012
Members Present: Carlos Amaya, Ansari Fariba, Maria A.
Badillo, Nita Corral-Nava, Lucina E. Flores, Nancy Gamez,
Christopher K., Garcia, Martha I. Garcia, Kerry A. Gardner,
Armando O. Gomez, Leticia L. Jacobo, Ramon Jimenez,
Guadalupe Nieto, Maria A. Ruiz, Rosa M. Saldana, Roy
Tuberville, Angeles Vazquez,
Christopher K., Garcia volunteered to be the
new Chair.
2.
Special Activities & Events: Ozcar Robles,
Chair
Roy Tuberville reported for Ozcar Robles,
that last year’s Pizza Social took place the
first week of May. For this year, Ozcar
thinks having it on the second week of April
is more suitable. Suggestions are more than
welcome.
Members Absent: Nathan R. Atkins, Saul C. Candelas,
Carla Cardoza, Graciela S. Erivez, Steve Escajeda, Consuelo
E, Gonzales, Michael Guzman, Williams S. Harmon, Pascual
A. Martinez, Claude M. Mathis, Isaac A. Montes, Margarita
I. Moreno, Graciela Rico, Elaviano Willars.
Members Absent Notice: Jamie D. Farias, Roselia Galindo,
Linda Gonzales, Margarita Gonzalez, Patrick Pynes, Ozar
Robles, Susana Rodarte, Charles Williams.
3.
Employee of the Month: Armando Gomez,
Chair
There is nothing to report other that we are
preparing for next celebration
I.
Call to order:
4.
Facilities & Safety: Rodarte, Susana, Chair
The meeting was called to order at 3:05 p.m. by Roy
Tuberville
II.
Approval of Minutes:
Ramon Jimenez made the motion to approve the
minutes for January 31, 2012; Dr. Carlos Amaya
seconded the motion. The minutes were approved
with the correction that Guadalupe Nieto attended
that meeting.
III.
Discussion about the facilities tours not
happening. Roy Tuberville reported that it
was because of the construction for the new
building. The tours would start up again in
April.
Treasurer’s Report: Roy Tuberville reported for
Charles Miller, that the minutes from 01-31-2012
reported $789.75. As of today, that balance has
been adjusted to $790.34. He is unaware of the
cause of the 59 cent discrepancy. All receipts from
the Hospitality tables have been accounted for, and
he has not received additional requests for funds.
Once we deduct the $120.00 stipend for Fall 2012
Hospitality, our remaining balance will be $670.34.
Typical funding for the Faculty/Staff Appreciation
event is approximately $300.00 (usually for ice
cream, soda and pizza). Perhaps we could up the
amount a bit and purchase small tokens for staff and
faculty (e.g., EPCC, pins, pens, etc..) Otherwise,
minus the traditional gift for the exiting chair, we
will have a balance of about $300.00 to spend in
August.
IV.
Officer’s Report:
A.
Sub-Committee Reports.
1.
Hospitality: Carlos Amaya, Chair
There is nothing to report other than the
request for a new chair for next year.
Old Business
Roy Tuberville will discuss the Employee of the
month with District IE
New Business:
•
Ramon Jimenez, shared that he was selling
tickets for $20.00. Tickets are for a concert at
the Chamizal Theater. This fundraiser is for
Cancer Awareness.
•
Ramon Jimenez, would like to make a request
to the District IE to consider some space for
campus base orientations and a counseling
center space to conduct personal counseling for
students.
•
Nita Corral- Nava, recommended the placement
of a Blocker in front of the SSC building in
front of the Welcome Center and in building A
to keep the wind, dirt and the cold from the
entrance. Something similar to the one at the
ATC.
•
Roy Tuberville reported that the Student
Services VP and the Athletics department are
working together on funding the following:
1.
Tennis Courts will be refurbished and
that bleachers would be added.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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2.
3.
•
VI.
Soccer field would be redone and a
walking track and bleachers would be
added.
Garden would be relocated behind the
gym
Roy Tuberville, requested that we get staff to
get involved with the Classified Staff
Association and the Professional Staff
Association.
VII.
Call for Adjournment:
The motion was made by Ramon Jimenez to adjourn
and it was seconded by Armando O. Gomez
Meeting adjourned at 4:45 p.m.
Maria .A Ruiz, Secretary
Next Meeting:
March 27, 2012 (B-240, 3 to p.m.)
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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March 27, 2012
Members Present: Nita Corral-Nava, Kerry A. Gardner,
Armando O. Gomez, Margarita Gonzalez, Williams S.
Harmon, Ramon Jimenez, Claude M. Mathis, Charles B.
Miller, Guadalupe Nieto, Patrick Pynes, Susana Rodarte,
Maria A. Ruiz, Angeles Vazquez, Elaviano Willars, Charles
Williams, Gonzalez Octavio, Ozcar Robles, Roy Tuberville
Members Absent: Saul C. Candelas, Rosa M. Saldana,
Graciela S. Erivez, Steve Escajeda, Consuelo E, Gonzales,
Michael Guzman, Pascual A. Martinez, Isaac A. Montes,
Graciela Rico, Martha I. Garcia, Linda Gonzalez
Members Absent Notice: Nathan R. Atkins, Leticia L.
Jacobo, Maria A. Badillo, Jamie D. Farias, Lucina E. Flores,
Carla Cardoza, Nancy Gamez, Margarita I. Moreno, Ansari
Fariba, Roselia Galindo, , Christopher K. Garcia, Martha I.
Garcia Carlos Amaya
I.
II.
Armando also suggested that we could
make the employee of the month more
attractive by having all campuses
celebrate it together. The committee
discussed and decided that the staff
would like to stay in their own campus so
that their co- workers could join in the
celebration.
c.
Committee discussed that the Employee
of the month should be consistent no gift
cards, no cash value. Also if there could
be a raffle for all those nominated for
employee of the month.
d.
Facilities & Safety: Susan Rodarte,
Chair
No report from cabinet, however, happy to report
that the clock issues have been resolved.
Call to order:
The meeting was called to order at 3:05 p.m. by Roy
Tuberville
b.
V.
Old Business
VI.
New Business:
Approval of Minutes:
Committee discussions:
Ramon Jimenez made the motion to approve the
minutes for February 28, 2012; Armando Gomez
second the motion. Minutes for February 28, 2012
were approved.
III.
1.
“Smoke-Free Campus
2.
Graffiti Patrol
Treasurer’s Report:
a.
Ramon reported that a gang put graffiti
sign on the wood of the stairs at the SSC.
Armando suggested replacing the doors
with see through glass.
b.
The motion was made by Patrick Pynes
and it was second by Nita Corral- Nava
to make Ramon Jimenez the Graffiti
Patrol. All Graffiti cleanup request send
to Ramon Jimenez
The balance remains the same $790.34 and the
excess cash may be used for the social celebration,
such as for the disco and for the hospitality.
IV.
Officer’s Report:
Sub-Committee Reports.
1.
Hospitality: Carlos Amaya, Chair
2.
Special Activities & Events: Ozcar Robles,
Chair
3.
Reported that the Staff, Faculty Appreciation
would be on be April 12, 2012, from 11:30 1:30. Working on banners and need some
volunteers to assist on that day.
3.
Roy informed the committee that the parking
lot was grandfathered and if we change the
parking spaces then we would have to meet
the new codes and it would be more
expensive.
Employee of the Month: Armando O.
Gomez, Chair
4.
a.
Reported that there were some problems
with the server not able to advertise the
employee of the month.
Nita Corral-Nava questioned if there was
going to be a walkway from the new
Enrollment building to the old Student
Services building.
Charlie Miller requested to serve on the
committee again
Roy informed Charles to please sent Dr.
Stroud his request.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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5.
6.
Committee requested for:
c.
All the parking lot lights are done and the
timing should be correct now
If Roy would inform the District IE that the
Student Services building needs to be
improved.
d.
The plumbing is a major health risk and
most important it is disintegrating.
Different chemicals are used trying to
help the smell but it is just for patching
up. He stated not to pour Clorox in the
drains because it is illegal.
e.
Major problem is that we have 30 year
old cast pipes, and that VV was not made
for the enrollment that we have now.
f.
Rick Lobato is aware and he and his staff
are doing what they can to help the
problem. The main issue is money.
g.
There are 60 staff to cover the entire
District and that includes grounds.
Roy shared that there was 140, 000 allotment
that the District IE used for repairs in the past.
The District IE Chair will bring it up to the
President and see if it would be possible to
have it reinstated. This would help with all
the repairs.
Roy informed the committee that the Fort
Bliss Campus was approved and that there
will be some hiring. The Fort Bliss campus
would be next to biggest VA Hospital/
Facility.
7.
Octavio Gonzalez from Physical Plant
informed the committee:
a.
b.
Request for repairs could be on with a
quick click on line and that it was a
simple process. He will bring power
point on our next meeting. However, we
could still call Norma at 831-2280 to
request repairs.
Sprinklers will start working and they
will have to repair some of them.
However, it will take some time because
they are short staffed.
VII.
Next Meeting: April 17, 2012
VII.
Call for Adjournment:
The motion was made by Armando Gomez to
adjourn and it was seconded by Margarita Gonzalez.
Meeting adjourned at 4:45 p.m.
Maria .A Ruiz, Secretary
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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April 24, 2012
•
Members Present: Carlos Amaya, Nita Corral-Nava,
Nancy Gamez, Christopher K. Garcia, Martha I. Garcia,
Kerry A. Gardner, Margarita Gonzalez, Ramon Jimenez,
Claude M. Mathis, Charles B. Miller, Patrick L. Pynes,
Susana Rodarte, Maria A. Ruiz, Rosa M. Saldana, Roy
Tuberville, Angeles Vazquez, Elaviano Willars, Charles, W.
William
•
•
Members Absent: Ansari, Fariba, Saul C. Candelas, Carl
Cardoza, Graciela S. Erivez, Steve Escajeda, Lucina E.
Flores, Roselia Galindo, Consuelo E. Gonzalez, Octavio
Gonzalez, Michael Guzman, Isaac A. Montes
3.
Members Absent Notice: Jaime Farias, William S. Harmon,
Margarita I. Moreno, Guadalupe D. Nieto, Ozcar Robles,
Leticia L. Jacobo, Linda Gonzalez, Maria A. Badillo,
Armando O. Gomez
I.
4.
III.
Approval of Minutes:
V.
Old Business
Charles Miller again informed the committee that
safety and health should be a priority.
Treasurer’s Report:
•
•
IV.
Facilities & Safety: Dean Susan Rodarte,
Chair
Susan Rodarte, Dean informed the committee
that she and others did the walk through with
Mr. Lobato to identify the problems around
the campus and hoping that these issues could
be addressed. However, that money is very
limited and not all projects / issues will be
taken care of.
Call to order:
Martha I Garcia made the motion to approve the
minutes for March 27, 2012. Charles W. Williams
second the motion. Minutes for March 27, 2012
were approved with some corrections.
Employee of the Month: Armando O.
Gomez, Chair
No report
The meeting was called to order at 3:05 p.m. by Roy
Tuberville
II.
Also two lab assistants from the
American Language assisted
Special thanks to Leticia Jacobo for
always willing to cooperate and make the
coordination of this event pleasurable.
Cost for the food was $325.62. There is
still an amount for cups, napkins, spoons,
tablecloths, and other. Leticia Jacobo
will give us this amount when she
returns.
•
The problem with the pigeons making nest
around the vents in the B building is not
healthy.
•
The windows still have not been cleaned and it
has been for the last 3 years.
Balance is $445.03
$120.00 will be used for the hospitality.
Officer’s Report:
Sub-Committee Reports.
1.
No report, however, Christopher K. Garcia
will take over the Hospitality in the Fall and
Carlos Amaya will help him in the transition.
2.
He will try to use the form and attach pictures
for both issues.
Hospitality: Carlos Amaya, Chair
Special Activities & Events: Ozcar Robles,
Chair
Roy reported for Ozcar about the Ice Cream
Social
•
•
•
40 pizzas were ordered
Pizza, ice cream, root beer floats and
drinks were served
Would like to thank Armando Gomez for
his support by sending two of his very
helpful co-workers.
VI.
New Business:
Roy provided the copy of the Response and
Outcomes forms to be used for our request. He also
informed the committee to take pictures and to
attach them to the form. This would create paper
trail of the requests.
Roy informed the committee the following about the
New Student Services Building:
•
Some cement was poured on Saturday
•
On Thursday the other half of the cement will
be poured
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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•
Parking lot will remain the same and there will
not be a side walk that goes through the parking
lot.
VII.
Committee’s discussion:
Charles Miller shared his concern that we still need
the Deans to continue giving $100 dollars. Deans
informed committee that they will continue to give
the $100.00.
Roy also informed the staff of the following about
the Fort Bliss Campus:
•
The reinstatement of the 140, 000 allotment that
was used for repairs will have to be addressed to
the new president.
Ramon Jimenez made the motion to use a small
amount for a gift to be given to exiting chairs and
Margarita Gonzalez second the motion.
•
Private investors will provide 60 million dollars
for the Fort Bliss Campus
•
EPCC put aside 14 million dollars for Fort Bliss
Campus and EPCC will only need to use 5
million of the 14 million. Monies left over will
used for repairing the other campuses especially
the VV Campus.
Ramon motion not to meet in May, June, July and it
was second by Dean Claude Mathis. Roy Tuberville
informed the committee that the Hospitality
committee will meet on July 3, 2012.
•
Boeing and the Department of Defense along
with others will be leasing spaces in the new
campus and those monies will be used for the
facility
•
It will take approximately 2 years for the
Campus to be build
•
We will be next to the biggest VA hospital
Roy also informed the committee about the Stanton
building and the Train station:
•
•
•
Carlos Amaya shared that there is a beautiful Cactus
garden between Building A and the Gym. However,
the water faucet does not work and they have to
borrow a water hose form Physical Plant. Carlos
Amaya hopes that the faucet gets fixed.
The Stanton building will be functional in 2013
A 6 million dollar grant issued to EPCC and
Texas Tec for the train station where the
Agriculture program will be housed.
A park will be in front of the train station
Roy recommended that the president meet with all
IE Committees
VIII.
Next Meeting: August 28, 2012
IX.
Call for Adjournment:
The motion was made by Charles Miller adjourn and
it was seconded by Martha Garcia. Meeting
adjourned at 4:45 p.m.
Maria .A Ruiz, Secretary
Z:/VV IE TEAM MINUTES(COMBINED)
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11/24/15
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VALLE VERDE IE TEAM
MINUTES FOR 2010-2011
September 28, 2010
ASC Board Room
Attendees: Carlos Amaya, Paul Covey, Nancy Gamez,
Martha Garcia, Kerry Ann Gardner, Armando Gomez,
Margarita C. Gonzalez, Steve Harmon, Linda Gonzalez
Hensgen, Leticia L. Jacobo, Ramon Jimenez, Maria E. Lopez,
Claude Mathis, Pascual A. Martinez, Charlie Miller, Nita
Corral Nava, Bobby Ortega, Patrick Pynes, Graciela Rico,
Susana Rodarte, Oscar Robles, Roy Tuberville, Rosa M.
Saldana, Angeles Vazquez, Charles Williams, Elaviano
Willars
I.
First meeting of 2010-2011
II.
New Chairperson Ramon Jimenez, Secretary Maria
E. Lopez and Charlie Miller, Treasurer continuation
from 2009-2010. Voted for Co-chairperson
nominees-Ray Tuberville and Patrick Pynes. Mr.
Tuberville was nominated.
A.
Sub-Committee Reports
1.
Hospitality - Chairperson Carlos
Amaya.
2.
Special Activities and Events -- No
Chairperson will vote next month
3.
Employee of the Month -- Chairperson
Armando Gomez
4.
B.
Facilities & Safety -- Chairperson
Susana Rodarte
Other business
1.
Ms. Rodarte reported she is replacing
Dr. Jaime Farias as VV Campus Dean.
2.
Police Department -- developed Crime
Stoppers to stop graffiti.
3.
VV IE meeting will be held every 2
months instead of once a month. Mr.
Jimenez reported he had clarified it
with Dr. Ron Stroud.
C.
Next meeting will be Oct. 26, 2010 in room
B240.
D.
Meeting adjourned at 4 p.m.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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October 26, 2010
VV, Room B-240
Attendees: Dr. Carlos Amaya, Paul Covey, Kerry Ann
Gardner, Armando Gomez, Margarita C. Gonzalez, Steve
Harmon, Leticia L. Jacobo, Ramon Jimenez, Maria E. Lopez,
Claude Mathis, Charlie Miller, Nita Corral Nava, , Lupe
Nieto, Bobby Ortega, Patrick Pynes, Graciela Rico, Susana
Rodarte, Ozcar Robles, John Swisher, Roy Tuberville, Rosa
M. Saldana, Vazquez, Angeles, Wang, Huili, Charles
Williams, Elaviano Willars
Absent: Saul Candelas, Carla Cardoza, Paul Covey, Grace
Erivez, Steven Escajeda, Dr. Jaime Farias, Gracie RicoFlores, Lucy Flores, Nancy Gamez, Martha Garcia, Armando
Gomez, Margarita Gonzalez, William Harmon, Linda
Gonzalez-Hensgen, Pascual A. Martinez, Evelyn Mecinas,
Margie Moreno, Moses Megliorino, Adriana Nevarez, Angie
Ruiz
Elaviano Willars, Martha Garcia,
Roselia Galindo, Gracie Rico-Flores,
Nita Corral-Nava, Steve Escajeda
2.
Members: Grace Erivez, Nancy
Gamez, Leticia Jacobo, Charlie Miller,
Nita Corral-Nava, John Swisher
3.
Absent (provided notice): Galindo, Roselia
I.
Mr. Frank Lujan, Chairperson 2009-2010, was
presented an EPCC T-shirt, cup and gift card for
Barnes and Nobles to thank him for his work in the
Committee. Mr. Lujan made a United Way
presentation requesting the Committee to make
employee donations to the organization.
II.
Minutes were reviewed, corrected and approved. A
correction was made on page 1: spelling of
Elaviano Willars.
Mr. Jimenez requested for the Committee to review
the minutes before the IE meetings so the
Committee can expedite the correction and approval
of the minutes.
III.
Treasure report: The Committee budget is $975
according to a report from Dr. Stroud. Have not
confirmed that the money is in the account.
IV.
Old Business
A.
Special Activities and Events -- Have
not met. Elected Ozcar Robles as
Chairperson.
Employee of the Month -- Chairperson
Armando Gomez. Will select an
employee each month and will have
the celebration every three months for
the three employees selected. This will
be coordinated with Campus Dean
Susan Rodarte’s office. The event will
take place 1 week before the IE (every
three months). The next event, will
take place November 11 in the
morning at the Student Services Bldg.
An email will be sent out to remind the
Committee. In case two individuals
receive equal number of votes it is the
Chairperson’s duty to break the tie.
The Committee is not allowed to
purchase gift cards from the budget to
give to any EOM. A list of the EOM
needs to be emailed to Dr. Ron Stroud
on a monthly basis.
A question was asked if there can be
three categories in the EOM:
Classified, Professional and Faculty.
Will be discussed at the IE District
meeting.
Members: Armando Gomez, Roy
Tuberville, Elaviano Willars, Margie
Moreno
Sub-Committee Reports -- Updated members
4.
1.
Hospitality - Chairperson Dr. Carlos
Amaya reported they bought signs and
vests (for volunteers). They will ask
the Deans for donations to purchase
office supplies and IE Committee to
purchase candy. Will contact Arvis
Jones, Director of Campus Life, to
have students from the Student
Embassy help during registration.
Facilities & Safety -- Chairperson
Susana Rodarte. It was reported that
the week before Olga Thurman,
Manager Academic Resources,
reported to Mr. Lobato’s office a
strange smell in the Tutoring Lab. The
problem has been taken care of.
A Committee member was assigned a
building to report things needing to be
fixed.
Members: Dr. Carlos Amaya, William
Steven Harmon, Patrick Pynes,
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11/24/15
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B.
Bldg.-A Bldg. Susana Rodarte, Bldg.
B-Graciela Rico, C-Kerry Ann
Gardner, American Village -- Claude
Mathis and Margarita C. Gonzalez,
Student Services Bldg.?
5.
Mr. Jimenez reported Dr. Stroud
clarified that the President
recommends that the IE Committee
meet once a month so the Committee
will meet once a month.
Members: Jaime Farias, Kerry Ann
Gardner, Lucy Flores, Martha Garcia,
Margarita C. Gonzalez, Claude Mathis,
Nita Corral-Nava, Bobby Ortega,
Graciela Rico, Susana Rodarte, Rosa
Saldana, Huili Wang.
6.
Submit any agenda items you want to
address to Mr. Jimenez before the
meetings.
7.
The Committee was informed about
the President’s Going Healthy
initiative. Dr. Amaya informed the
Committee about the garden in Bldg A.
They are growing vegetables. Stacy
Mayo is in charge of that project.
8.
There is still an on-going concern
regarding the cleaning of the campus
by the contracted cleaning company.
The cleaning crew informs staff they
are not given enough supplies and the
company claimed, in one of past
meetings, that they are given sufficient
supplies. It was commented that the
College is not keeping up with the
student growth.
Other business
1.
Informed the Committee about the
Noel-Levitz Student Satisfaction
Survey.
2.
Discussed Beautification Plans. They
need to be kept up continuously.
3.
Mr. Tuberville informed the
Committee that the 1st week of
November there will be a display of
military photos in the Annex at VV. If
you have any photos you want
displayed contact Elsa Lopez extension
3196.
4.
C.
Meeting adjourned at 4:20 p.m.
Graffiti. A concerned was voiced
regarding the award money given to
individuals who report graffiti activity.
Does Campus Life have enough to give
to everyone who submits a report?
The Committee was asked to think of
other positive ways to stop individuals
doing graffiti.
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11/24/15
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November 30, 2010
VV, Room B-240
individual chose. The campus could have
some healthy vendors but not eliminate others
existing vendors. Student Campus Life is
conducting a survey dealing with this issue.
So far the students have selected the food that
is currently available. The Committee
requested to have a copy of the results.
Another option dealing with this initiative can
be awareness on healthy eating.
Attendees: Dr. Carlos Amaya, Nancy Gamez, Marta Garcia,
Kerry Ann Gardner, Margarita C. Gonzalez, Steve Harmon,
Ramon Jimenez, Maria E. Lopez, Pascual A. Martinez,
Charlie Miller, Adriana Nevarez, Patrick Pynes, Graciela
Rico, Susana Rodarte, Angie Ruiz, John Swisher, Roy
Tuberville, Vazquez Angeles, Charles Williams, Elaviano
Willars,
Absent: Saul Candelas, Carla Cardoza, Paul Covey, Grace
Erivez, Steven Escajeda, Dr. Jaime Farias, Armando Gomez,
Lucy Flores, Linda Gonzalez Hensgen, Claude Mathis,
Evelyn Mecinas, Lupe Nieto, Nita Corral Nava, Bobby
Ortega, Ozcar Robles, Rosa M. Saldana, Huili Wang
Absent (provided notice): Rosalia Galindo, Leticia L.
Jacobo, Margarita Moreno
I.
Call to Order.
II.
Approval of Minutes
October 26, 2010 Minutes -- Corrections on
attendees/absentees and completed list with all
2010-2011 IE Committee members. Correction on
IV. Old Business A. 1. the word Ambassador
III.
Treasurer’s Report -- no report
IV.
Other Business
A.
Saul Candelas reported that the I.E.
Committees were designed to fully develop
each campus and to report to the president.
Stated that he felt the committees have not
reached full potential and that the I.E.
Committees needed a new focus to participate
with short/long term strategic planning. The
District planning director will address the
next District I.E. meeting to assess where we
are at and what we need. Stated our main
goal is to improve our lives and the life’s of
our students. (Best practices) and to improve
the well-being of the College.
The Committee was not clear on what Mr.
Candelas is requesting. Should the
Committee develop a strategic plan? They
feel that there are things such as the plumbing
and drainage issues that need to be addressed
first since. These issues are a health
hazardous. The Committee needs to be
directed.
B.
Discussion was held on the healthy eating
initiative. Committee commented it is an
C.
Guadalupe Vargas was not present. Mr.
Pascual Martinez who is from Physical Plant
was there to comment on the following
concerns:
1.
Ongoing concern regarding the
cleaning of the campus by the
contracting company. (College is not
being kept up with the student growth).
The cleaning crew informs staff they
are not given enough supplies and the
company claimed, in one of past
meetings, that they are given sufficient
supplies. –Not discussed
2.
Flooding in the SSC building (sand
bags is not the solution) -- Working on
this already
3.
Directory sign between Building “B”
and “C” is old and falling apart. Needs
to be replaced with new sign and new
and accurate information. –Working on
this already
4.
Replace deface mirror in bathrooms. -Working on this already
5.
Faculty Mailboxes (combination
mailboxes do not always open with the
combination). -- Not discussed
6.
Have changing tables put in the
bathrooms. -- Might be able to install
one in the Student Services Bldg. The
lack of funds will only allow for one.
7.
Complaints about people smoking too
close to the B building. (No smoking
sign). -- Not discussed
Mr. Pascual stated that most of these requests
need a work order in order to be addressed.
It was commented that the campus is not able
to keep up with the student growth, the size of
the pipes need to be changed but it may not
Z:/VV IE TEAM MINUTES(COMBINED)
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11/24/15
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be an option since they run all the way to
Hawkins street. The Physical Plant workers
are not allowed to fix things without a work
order. The Committee asked Mr. Pascual to
ask the workers to assist the IE Committee by
having them report things they see that need
attention.
V.
Sub-Committee Reports.
1.
2.
Employee of the Month -- Armando
Gomez, (Chair) -- No report
4.
Facilities & Safe
Susana Rodarte (Chair) -- Jeanne
Foskett, Instructor, is working with Dr.
Rhodes, Arvis Jones, Director of
Student Campus Life, and Rick
Lobato, Director of Physical Plant, on
a project. Mr. Mosley a retired EPCC
Instructor, has donated 3 sculptures.
They will be placed in the court yard
next to the tunnel. Dr. Rhodes wants
to hold a ceremony when the
sculptures are placed.
Old Business.
A.
3.
Hospitality
Amaya, Carlos (Chair) -- are scheduled
to meet after this IE meeting. Are in
need of volunteers to watch the
information tables in the beginning of
the Spring 11 semester.
VI.
Next meeting will be January 25, 2011 (B240 3 to 5
p.m.)
Special Activities & Events -- Robles,
Ozcar (Chair) -- No report
VII.
Meeting adjourned
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11/24/15
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January 25, 2011
VV, Room B-240
H.
Attendees: Dr. Carlos Amaya, Lucy Flores, Roselia
Galindo, Marta Garcia, Kerry Ann Gardner, Armando Gomez
absent (sent a representative), Margarita C. Gonzalez, Leticia
L. Jacobo, Ramon Jimenez, Maria E. Lopez, Charlie Miller,
Nita Corral Nava, Lupe Nieto, Patrick Pynes, Graciela Rico,
Ozcar Robles, Angie Ruiz, Rosa M. Saldana, Vazquez
Angeles, Charles Williams, Elaviano Willars
Absent: Saul Candelas, Carla Cardoza, Paul Covey, Grace
Erivez, Steven Escajeda, Dr. Jaime Farias, Claude Mathis,
Pascual A. Martinez, Evelyn Mecinas, Margie Moreno,
Adriana Nevarez, Bobby Ortega, John Swisher, Huili Wang
V.
The A-bldg. (atrium) area that is being used
for storage of lawn equipment and soil is very
messy. Students walk by this mess every
single day and it really doesn’t look good.
Will request to use the Green House to store
this equipment and to be used as a garden for
the Service Learning Agency.
Old Business.
A.
Sub-Committee Reports.
1.
Absent (provided notice): Nancy Gamez, Linda Gonzalez
Hensgen, Steve Harmon, Susana Rodarte, Roy Tuberville
I.
Call to Order.
II.
Approval of November 30, 2010 Minutes
III.
Treasurer’s Report -- Question posted: what is the
process for requesting funds for supplies before an
IE meeting? One possible solution is to e-mail the
request to all the IE Committee members requesting
their vote.
IV.
Amaya, Carlos (Chair) -- Hospitality
tables were a success. Pat Pines,
Martha Garcia and Graciela Rico
assisted. The VPs donated candy and
office supplies. The Dean’s offices
donated $100.
2.
3.
Ongoing concern regarding the cleaning of
the campus by the contracting company.
(College is not being kept up with the student
growth). The cleaning crew informs staff
they are not given enough supplies and the
company claimed, in one of past meetings,
that they are given sufficient supplies.
B.
Flooding in the SSC building (sand bags is
not the solution).
C.
Directory sign between Building “B” and “C”
is old and falling apart. Needs to be replaced
with new sign and new and accurate
information.
Replace defaced mirror in bathrooms.
E.
Faculty Mailboxes (combination mailboxes
do not always open with the combination).
F.
Have changing tables put in the bathrooms.
G.
Complaints about people smoking too close
to the B building. (No smoking sign).
Employee of the Month
Armando Gomez, (Chair) -Representative reported employees of
the month. November -- Grace
Vaughn, December -- Ruben
Ochotorena. The nominations for
January are open until January 31. The
name of the person selected will be
announced before the next meeting.
4.
Facilities & Safety
Susana Rodarte (Chair) -- none
VI.
D.
Special Activities & Events.
Robles, Ozcar (Chair) -- The pizza
event for the staff and faculty will be at
the end of spring semester. The
committee is in the process of selecting
a date.
Chair’s report
A.
Hospitality.
New Business:
A motion to approve $120 for candy for the
Hospitality sub-Committee for the year was
approved.
The Recruiting office reported they had donuts,
coffee and popcorn for 2 days at the beginning of the
semester to welcome students at the Welcome Area.
The staff used their personal time to clean the area.
The students were very receptive.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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Discussed the new direction the President wants the
IE Committee to take regarding future plans
matching to the College goals. Still in the works.
Will let IE Committee members (who have not
attended any meetings) know that they need to
attend each meeting because they were appointed by
the President.
All work orders regarding repairs need to be emailed
to Rick Lobato and a copy sent to the Deans through
the IE Chairperson.
VII.
Call for Adjournment.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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March 29, 2011
VV, Room B-240
Attendees: Lucy Flores, Nancy Gamez, Marta Garcia,
Kerry Ann Gardner, Linda Gonzalez Hensgen, Leticia L.
Jacobo, Ramon Jimenez, Maria E. Lopez, Pascual A.
Martinez, Charlie Miller, Nita Corral Nava, Patrick Pynes,
Graciela Rico, Ozcar Robles, Angie Ruiz, Roy Tuberville,
Vazquez Angeles, Charles Williams, Elaviano Willars
Absent: Saul Candelas, Carla Cardoza, Paul Covey, Grace
Erivez, Steven Escajeda, Roselia Galindo, Armando Gomez,
Steve Harmon, Evelyn Mecinas, Margie Moreno, Adriana
Nevarez, Bobby Ortega, Susana Rodarte, John Swisher, Huili
Wang
Absent (provided notice): Dr. Carlos Amaya, Dr. Jaime
Farias, Margarita C. Gonzalez, Claude Mathis, Margarita
Moreno, Lupe Nieto, Rosa M. Saldana,
I.
Guest Dolores Gross -- informed the committee
upcoming SACS visit for accreditation. Major
sections are how to plan, assess outcomes and
improvements. The District IE members will be
reviewing 50 to 60 EPCC department area plans and
giving suggestions. All IE Committees will meet on
April 26, 2011 at the VV cafeteria Annex. All
members must attend. More information will be
emailed. The Chairperson will notify all members
who are not attending IE meetings that they are
required to attend.
II.
Call to order
III.
Minutes for January 25, 2011 were reviewed and
approved.
IV.
Treasurer’s Report -- The Special Events Committee
has not made a formal request for money for this
year’s activity.
V.
Officer’s report
A.
Sub-Committee Reports.
1.
Hospitality.
Amaya, Carlos (Chair) Not present.
2.
Special Activities & Events.
Robles, Ozcar (Chair) -- reported that
the committee is working on
combining activities with Campus
Life. No date nor activity have been
planned. Hopefully, it will take place
before Easter. Might have pizza and
ice cream floats.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
35
3.
Employee of the Month
F.
Armando Gomez, (Chair) -- not
present. Needs to provide Employee
of the Month nominee to Dr. Ron
Stroud on a monthly basis.
4.
Mr. Martinez will serve as the liaison, requests will
be sent to him and he will write up the work order
since the committee has no account number. The
requests will be voiced in the IE meetings to be
recorded then sent to Mr. Martinez.
Facilities & Safety
Susana Rodarte (Chair) -- not present.
Member reported no meetings have
been held.
VI.
Complaints about people smoking too close
to the B building. No smoking sign.
(Comment from the committee ash trays are
too close to the doors, they need to be moved
further away).
Old Business -- Mr. Pascual A.Martinez reported on
the following:
Recruitment provided Mr. Martinez a list of
requests:
A.
Flooding in the SSC building (Work-inprogress).
B.
Directory sign between Building “B” and “C”
is old and falling apart. Needs to be replaced
with new sign and new and accurate
information. (Working on it)
There are spider webs and spiders in the main
entrance to the Student Services Bldg. need to be
cleaned.
The stairs and main entrance need to be painted.
C.
The elevator carpet needs to be replaced it smells.
The lamp in the elevator is broken and molded needs
to be replaced.
Replace defaced mirror in bathrooms.
(Attained quote on replacing 27
men’s/women’s mirrors at $185 each total
$5,000, no further action)
D.
Faculty Mailboxes (Met with locksmith, the
locks are old but still be open by
manipulating them, no further action).
E.
Have changing tables put in the bathrooms.
(Attained quote $195 for plastic and $1,300
for metal ones. The Committee
recommended 4 in the Student Services
Building, 2 in the cafeteria annex, a total of 6)
Other requests:
Hand sanitizer containers are empty since before
Christmas.
2nd floor of B Bldg. windows need to be cleaned.
Next Meeting: April 26, 2011 (B-240, 3 to 5 p.m.) after
meeting at the cafeteria annex.
VII.
Call for Adjournment.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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April 26, 2011
VV, Cafeteria Annex
Attendees: Dr. Carlos Amaya, Carla Cardoza, Dr. Jaime
Farias, Lucy Flores, Nancy Gamez, Kerry Ann Gardner,
Armando Gomez, Steve Harmon, Leticia L. Jacobo, Ramon
Jimenez, Maria E. Lopez, Pascual A. Martinez, Charlie
Miller, Nita Corral Nava, Lupe Nieto, Bobby Ortega, Patrick
Pynes, Graciela Rico, Ozcar Robles, Susana Rodarte, Angie
Ruiz, Rosa M. Saldana , Charles Williams, Elaviano Willars
Susana Rodarte (Chair) -- no report.
Will meet only if necessary.
V.
Old Business -- Mr. Pascual A.Martinez reported on
the following:
A.
Directory sign between Building “B” and “C”
is old and falling apart. Needs to be replaced
with new sign and new and accurate
information. (Redesigns are done for updates)
B.
Faculty Mailboxes (May need to purchase
new locks)
C.
Have changing tables put in the bathrooms.
(The Committee recommended 4 in the
Student Services Building, 2 in the cafeteria
annex, a total of 6 requisitions have been
submitted)
D.
Complaints about people smoking too close
to the B building. No smoking sign. (Have
not looked into it yet)
Absent: Saul Candelas, Paul Covey, Grace Erivez, Steven
Escajeda, Roselia Galindo, Marta Garcia, Claude Mathis,
Evelyn Mecinas, Adriana Nevarez, John Swisher, Huili Wang
Absent (provided notice): Linda Gonzalez Hensgen,
Margarita C. Gonzalez, Margarita Moreno, Roy Tuberville,
Angeles Vasquez
I.
Call to order
II.
Minutes for March 29, 2011 were reviewed and
approved.
III.
Treasurer’s Report -- No requests for funds.
IV.
Officer’s report
A.
Recruitment provided Mr. Martinez a list of
requests:
Sub-Committee Reports
1.
Hospitality.
There are spider webs and spiders in the main
entrance to the Student Services Bldg. need to be
cleaned (Mr. Martinez checked areas and did not
find anything)
Amaya, Carlos (Chair) will be
preparing for Fall 11. Expense for
summer semesters 2011 is $120.
Reported student ambassadors did a
good job helping.
2.
The stairs and main entrance need to be painted.
(Mr. Martinez and Angie Ruiz will check out)
Special Activities & Events.
The elevator carpet needs to be replaced it smells.
(Mr. Martinez and Angie Ruiz will check out)
Robles, Ozcar (Chair) -- Planning
pizza and root beer floats event for
May 5, 2011, 11 a.m. to 1 p.m. at VV
cafeteria annex.
3.
Employee of the Month
Armando Gomez, (Chair) -Expressed concerned that ASC has not
submitted an application for EOM.
VV submitted 12 nominations, asking
for volunteers to review online votes.
Maria E. Lopez (Assistant Director,
CSD), Lorenza Mendoza (Accounts
Receivable Clerk), and Sylvia
Gonzalez (Program Assistant Distance
Learning) are EOM for February,
March and April.
4.
The lamp in the elevator is broken and molded needs
to be replaced. (Mr. Martinez and Angie Ruiz will
check out)
Hand sanitizer containers are empty since before
Christmas. (Mr. Martinez will check out)
Other requests:
Entrance from into A Bldg. from Student Services
Bldg. (west) is slippery and full of debris from the
winds. Can a barrier be placed? (Mr. Martinez and
Angie Ruiz will check out)
VI.
Next Meeting: May 31, 2011 (B-240, 3 to 5 p.m.)
after meeting at the cafeteria annex.
VII.
Call for Adjournment.
Facilities & Safety
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
37
June 28, 2011
VV, Room B-240
Attendees: Dr. Carlos Amaya, Lucy Flores, Roselia
Galindo, Marta Garcia, Kerry Ann Gardner, Ramon Jimenez,
Maria E. Lopez, Pascual A. Martinez, Claude Mathis, Nita
Corral Nava, Lupe Nieto, Patrick Pynes, Graciela Rico, Ozcar
Robles, Susana Rodarte, Angie Ruiz, Angeles Vasquez
A.
Directory sign between Building “B” and “C”
is old and falling apart. Needs to be replaced
with new sign and new and accurate
information. (Is waiting for Mr. Lobato’s
approval)
Absent: Saul Candelas, Paul Covey, Grace Erivez, Steven
Escajeda, Dr. Jaime Farias, Evelyn Mecinas, Adriana
Nevarez, Bobby Ortega, Rosa M. Saldana, John Swisher,
Huili Wang
B.
Faculty Mailboxes (nothing new to report)
C.
Have changing tables put in the bathrooms.
(Has placed 2 changing tables is bldg. C.
Have 2 left asked for suggestions. Nita
Corral Nava will show Mr. Martinez other
areas to place them)
D.
Complaints about people smoking too close
to the B building. No smoking sign. (Moved
the ash trays away from the building)
Absent (provided notice): Carla Cardoza, Nancy Gamez,
Armando Gomez, Linda Gonzalez Hensgen, Margarita C.
Gonzalez, Steve Harmon, Leticia L. Jacobo, Charlie Miller,
Margarita Moreno, Roy Tuberville, Charles Williams,
Elaviano Willars
Recruitment provided Mr. Martinez a list of
requests:
Call to order
I.
Treasurer’s Report -- Not present.
II.
Officer’s report
A.
There are spider webs and spiders in the main
entrance to the Student Services Bldg. need to be
cleaned (Has been completed)
Sub-Committee Reports.
1.
The stairs and main entrance need to be painted.
(Has been completed)
Hospitality.
The elevator carpet needs to be replaced it smells.
(Has been completed with some plastic type
material)
Amaya, Carlos (Chair) -- Asked for
$140 for tables
2.
Special Activities & Events.
The lamp in the elevator is broken and molded needs
to be replaced. (No report)
Robles, Ozcar (Chair) -- Pizza activity
a success held May 3, 2011. About
150 individuals participated. Bought
35 pizzas.
3.
Hand sanitizer containers are empty since before
Christmas. (Mr. Martinez was not able to locate
them. Committee members recommended it be a
joint effort that Physical Plant check periodically
and staff report when they notice empty containers)
Employee of the Month
Armando Gomez, (Chair) -- Not
present. Mr. Jimenez reported Mr.
Gomez has been active with EOM.
Employees have already been selected
but Mr. Jimenez did not have the
names.
4.
Other requests:
Entrance from into A Bldg. from Student Services
Bldg. (west) is slippery and full of debris from the
winds. Can a barrier be placed? (Mr. Martinez
reported too expensive to build barrier. Mr. Jimenez
will address it at the District meeting to recommend
it be taken into consideration with drawing plans for
renovations of Student Services Bldg.)
Facilities & Safety
Susana Rodarte (Chair) -- Not present
III.
Next Meeting: July 26, 2011 (B-240, 3 to 5 p.m.)
pending.
Old Business -- Mr. Pascual A.Martinez reported on
the following:
IV.
Call for Adjournment.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
38
August 30, 2011
VV, Room B-240
Attendees: Dr. Jaime Farias, Lucy Flores, Roselia Galindo,
Nancy Gamez, Marta Garcia, Kerry Ann Gardner, Margarita
C. Gonzalez, Ramon Jimenez, Maria E. Lopez, Charlie
Miller, Nita Corral Nava, Lupe Nieto, Patrick Pynes, Angeles
Vasquez, Charles Williams, Elaviano Willars
Consuelo Gonzales (SGA)
Co-Chair. Maria E. Lopez, Secretary, has
completed her term as Secretary and as a committee
member.
Absent: Saul Candelas, Carla Cardoza, Paul Covey, Grace
Erivez, Steven Escajeda, Armando Gomez, Linda Gonzalez
Hensgen, Steve Harmon, Claude Mathis, Evelyn Mecinas,
Margarita Moreno, Adriana Nevarez, Bobby Ortega, Graciela
Rico, Ozcar Robles, Susana Rodarte, Angie Ruiz, John
Swisher, Huili Wang
It was commented that Dr. Ernie Roberts’ future
idea for the IE Committees is for the committees to
focus on cost effective savings and continue with the
same goals it presently has.
Mr. Jimenez passed out certificates of appreciation
to several committee members.
The Americana Village has been approved for wired
internet. It currently has wireless and it is very
difficult for instructors to access internet. The work
on this will start in the near future.
Absent (provided notice): Dr. Carlos Amaya, Leticia L.
Jacobo, Pascual A. Martinez, Rosa M. Saldana, Roy
Tuberville,
I.
Call to order
II.
Minutes for June 28, 2011 were reviewed and
approved with one correction: Ms. Susana Rodarte
was not present.
III.
Treasurer’s Report -- there is $270.84 left in the
budget, which will be used to purchase water and
snacks for future events and to purchase a gift for
Mr. Ramon Jimenez, Chair.
IV.
Officer’s report
A.
There are some rotting portions in some of the
buildings in the Americana Village that need to be
addressed. Some of the women’s restroom stalls’
locks are broken.
There are no food vendors in that area of the
campus. Students do not have time to go the C
building to purchase lunch because for most of them
lunch time is just 30 minutes. It was suggested to
contact Juan Flores, Director of Auxiliary Services,
or Ruben Gallardo, Director of Purchasing, for the
possibility of having a food vendor in that area.
No food will be allowed in the new Student Union
Lounge.
Sub-Committee Reports.
1.
There will be a reception for the artist who donated
the three sculptures in area between the A building
and the gym. Susana Rodarte was active in having
the sculptures donated.
Hospitality
Amaya, Carlos (Chair) -- Not present
2.
It was reported that students for NWC have started a
petition regarding the removal of dead bushes.
These bushes serve as homes to rabbits and the
concern is where these rabbits will move. The
students are suggesting that the bushes be replaced
slowly in phases and replaced by new ones. This
issue will be taken to the District IE. Since the
College adopted the Echo system this would be in
sync with it.
Special Activities & Events.
Robles, Ozcar (Chair) -- Not present
3.
Employee of the Month
Armando Gomez, (Chair) -- Not
present
4
V.
Facilities & Safety
Clocks around the campus continue to be set at
different times.
Susana Rodarte, Chair -- Not present
A big THANK YOU to Mr. Jimenez from the
committee for his hard work.
New Business
Next Meeting: To be announced.
Mr. Jimenez, Chair has completed his term as Chair
but he will continue as a committee member. Roy
Tuberville will serve as Chair and Patrick Pynes as
VI.
Call for Adjournment.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
39
VALLE VERDE IE TEAM
MINUTES FOR 2009-2010
September 29, 2009
ASC Board Room
I.
Meeting was called to order at 3:45.
II.
Introduction: Mr. Frank Lujan, Committee Chair.
III.
Approval of Minutes: Minutes from the May,
June and July meetings were presented and
approved.
IV.
The next order of business was to select a Chair
Elect and secretary. Mr. Lujan mentioned that the
I.E. Committee was also comprised of various subcommittees. Also, Claire Buisson Rodriguez stated
that she would like to continue to participate in the
E.O.M. celebration. Ms. Rodriguez is the
photographer that takes the pictures at the EOM
celebration and displays the pictures on the campus
TV system and TV station. Please notify her of
these events.
Mr. Lujan also mentioned that last year, the
president gave each I.E. team $975 to spend as
needed. This money was used for the Employee of
the Month celebration, along with the Special
Activities and Hospitality committees. Mr. Lujan
stated that the president was very supportive of the
I.E. teams and that we could probably expect some
funding again this year. The dollar amount at this
time is unknown.
V.
New Business – Mr. Lujan mentioned that the
Chair, the Chair Elect and Secretary needed to
attend the District I.E. meetings which are held
every second Tuesday of the month at ASC.
Nominations for positions:
Co-Chair- Mr. Ramon Jimenez
Secretary – Maria E. Lopez
Hospitality committee is responsible for setting up
the welcome/information tables at beginning of each
semester in the various buildings at VV. Susan
Silva was last year’s chair of this sub-committee.
Treasurer –
Hospitality – Carlos Amaya
Special Activities committee is responsible for the
annual campus activity. Last year’s activity was a
pizza party. Lily Medrano from Student Services
was the chair for this sub-committee.
Employee of the Month is responsible for sending
out the call for nominations, selecting the E.O.M.
and setting up the celebration table in front of the
campus dean’s office.
Special Activities – Michelle Ruiz
Employee of the Month – Roy Tupperville
VI.
Next VV I.E. meeting: Tuesday October 27th in
B240.
VII.
Meeting adjourned 4:20.
Facilities Committee is chaired by the Campus
Dean. The facilities meetings are held every last
Monday of the month, the day before the campus
I.E. meeting.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
40
October 27, 2009
VV, Room B-240
I.
Meeting was called to order at 3:00 p.m.
II.
Minutes from September were presented and
approved.
III.
Mr. Frank Lujan, Committee Chair, introduced new
members and asked everybody in which committee
they would like to be in.
1.
2.
3.
4.
There were a lot of ideas brought up during the
meeting like having students write suggestions on
what they think is needed to beautify the campuses.
Saul Candelas said that on the teacher evaluations,
on the back there place for the students to write in
their complaints, concerns and issues.
Mr. Lujan asked who is in charge of the bulletin
boards around the College. Michelle Ruiz is one of
them from Campus Life. It was suggested that
notices posted around the campus should be
removed frequently. Campus Life, faculty, anybody
(if you see that the notice expired), pulled them out
and dispose of them accordingly. Take initiative.
Mr. Lujan said we need to be the voice and be heard
to get these things done.
Hospitality
Special Activities & Events
Employee of the Month
Facilities & Safety
Charlie Miller is new Treasurer
Mr. Miller asked if there is a budget and Mr. Lujan
said there is one for $975.00. Any expenses come
out of this fund. For any monies spent for any
activity, you may get reimbursed by e-mailing Mr.
Miller giving him the following information:
Tammie Campos said that there are funds available
for fixing for the students for disabilities if need be.
Mr. Lujan said that we need to move our campuses
on the right direction. He is open to suggestions,
issues that need to be addressed in order to keep
campuses clean.
Amount, reason, date of event and a copy of the
receipt
If amount is $50 or less, reimbursement is done
through petty cash.
If amount is over $50, a check request needs to be
done. Treasurer expects to see receipts for end of
year financial report. For closing, this will make his
life a little bit easier. Remember that the College
does not reimburse for tax because we are tax
exempt. If you do not want to pay for the tax, you
need to get a “tax exempt” form from the cashiers
department to take to the store where items are being
purchased. That is if that business will accept the
form.
Beautification project continues for this year. The
blue book tells you what has been done and what
not.
There are a lot of issues concerning bathroom
maintenance, gums on the floors, dirty windows,
cement settlement etc. Mr. Lujan urged everyone to
report these issues but to remember that there are
priorities mainly when it comes to health and safety.
Things may not get fixed because of priority one
year (because of the budget) but they will get done
the following year. Mr. Lujan will invite Mr.
Lobato to the next meeting to obtain some answers
to these issues. If you e-mail your concerns/issues
to Mr. Lujan, he will try to send and resent them to
Mr. Lobato at least one a month to remind him.
IV.
Mr. Tuberville asked if there were any volunteers
for the different committees. Mr. Lujan said that the
Employee of the Month committee needs to get
going. The forms need to be revised to make the
selection easier. Need to abide by the policy. Need
to be put on electronic form on web page. Mr.
Lujan urged everybody to participate on the EOM
celebrations in front of Dr. Farias office. It was
brought up to attach some monetary gift. Recipients
always get a gift card from Barnes and Noble for
$25.00 but someone said it could be something else
like a gift card from the mall. There were several
ideas brought out so Mr. Lujan said the committee
should decide what to do when the EOM Committee
meets. The money for this activity comes out of Dr.
Farias account.
Everyone in attendance volunteered for the different
committees. Mr. Lujan will send an e-mail to
everybody with the list of the committees and their
volunteers.
Mr. Lujan believes in having fun and told everyone
not to be afraid to volunteer. He also said that he
will try to keep meetings under an hour. He will
send agenda ahead of time so that everyone has time
to send in any ideas or concerns to add to it. He will
set up something for next meeting like pumpkins
pie, etc.
Z:/VV IE TEAM MINUTES(COMBINED)
11/24/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
41
For next meeting, Mr. Lujan will have a nice sign-in
sheet and said he will be more attentive.
He also said that in the District-wide IE meeting
held 2 weeks ago, he was out but the Secretary and
Vice President were there. They need to come up
with en election representative to work with Dr.
Rhodes.
V.
Next Meeting:
November 24, 2009, 3-5 p.m., Valle Verde Campus,
Building B, Room 240.
VI.
Meeting adjourned at 4:15 p.m.
On a closing note, Mr. Lujan told everyone that
there are a lot of things happening out there and not
to be afraid to ask or say something.
Z:/VV IE TEAM MINUTES(COMBINED)
11/24/15
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42
November 24, 2009
VV, Room B-240
I.
The meeting was called to order at 3:00 p.m.
II.
The minutes were presented and approved.
III.
Mr. Frank Lujan, Committee Chair, proceeded to
report on old business concerning sub-committee
reports.
A.
B.
He also commented that the elevator has not
been cleaned for a while. Perhaps our IE
committee could invite the people from
facilities to talk about the problem, specifically
Mr. Lobato, Director of Maintenance. With
respect to lighting, the issue has been
discussed. While the lighting in the parking
lots is pretty good, lighting in exit areas is not
so.
He contacted Carlos from the Hospitality subCommittee. Mr. Lujan has sent emails to
contact B-Bldg people and is expecting more
emails.
The Employee of the Month sub-committee -a new application has been designed so that
when received as email, it will be simple to fill
out. The committee will review the
applications and select accordingly.
Application forms are out for October and
November.
Mr. Lujan urged committee members to call
Norma if lighting was not working as it is
happening in the walkway since light don’t
come on until 8:00 p.m.
E.
Mr. Tuberville, Chair of the Employee of the
Month Committee, will not be able to fulfill his
responsibilities as chair of this committee and
has nominated Mr. Gomez to take his place.
Mr. Lujan formally presented the nomination
and members of this committee voted
unanimously to accept Mr. Gomez’ nomination
and appointment as Chairperson of this
committee.
C.
Nothing on Special Events
D.
Facilities and Safety -- Lighting structures in
the A-Bldg. not lighting in the mornings. The
light on the exit signs of exit doors is not on. It
is probably on a timer, which needs to be reset.
The B-building is okay.
F.
The bathrooms in the A-Bldg. are getting
flooded. He has talked to Maintenance to get it
straightened out. Dr. Farias commented about
a study concerning replacement issue, the
findings of which were compiled, but he
doesn’t know where the study is. It did not
include furniture and equipment.
Mr. Lujan urged committee members to try to
keep the spirit of service alive by going out and
responding proactively to the needs of our
Valle Verde community. He then proceeded to
thank Ms. Jacobo for taking minutes for the
October meeting.
G.
IE committee reports from the various
campuses.
Dr. Farias commented on the concern about
equipment in B-Building. He also mentioned
replacing an extension at the end of the
hallway. Upon money being available, there
would be a replacement. An additional
comment was made concerning the need to
replace the Student Lounge furniture.
There was a question about leaving the policy
for leaving chairs for students who are
incapacitated in some way to sit outside of the
instructor’s office. The chair is placed, but it is
removed again.
Dr. Farias stated that furniture should not be
placed in the middle of the hallways. It should
not be a permanent fixture.
1.
Rio Grande Campus is having problems
with the elevators and surveillance
cameras that are disappearing.
2.
Transmountain Campus has had
problems of miscommunication
concerning the landscaping jobs, which
were executed, though proper channels
were not used to carry out the project.
3.
ASC had an Employee of the Month
function. They have many fundraising
activities for their employees, i.e.,
raffles. They have set up their
Christmas Tree with cards of all the
employees. As they take a card, the
card reads the person to whom the gift
should be given.
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H.
4.
Mission has parking and drainage
issues. They need more faculty
parking.
5.
Northwest is updating the Library and
Cafeteria. The project is already
underway.
the office. One member stated that it is
easy for her to control her area in this
matter, but she cannot control what
happens in other offices. Mr. Lujan
suggested calling the maintenance
office and asking for more sticky paper
to be put in areas where the mice are
seen more often.
New Business:
1.
There was a previous suggestion to
have an oversight program or a Master
Plan to avoid miscommunication
problems.
2.
Young kids are using faculty/staff
designated parking. Mr. Lujan stated
that more than 5000 parking permits
had been issued for 2008-2009. Some,
though very few, faculty had as many as
five decals. 30% of Faculty and Staff
had been issued two decals per person.
More often, in second place, faculty or
staff were issued two decals per person.
In addition, all vendors, Janitorial
Services staff, maintenance, cafeteria
employees, bookstore employees are
allowed to have a parking decal.
Students can have a staff decal if they
are part-time employees at the College.
However, we have many part-time
faculty working early morning, evening,
and weekend schedules. Therefore, it is
difficult to control who parks in
faculty/staff parking areas. This topic
was discussed at the District meeting.
3.
4.
Janitorial services received phone calls
about the fact that some areas are not
being cleaned as well as they should be.
The comment was that the staff in
janitorial services received a cut in the
number of work hours. They seem to
be concentrating heavily on one area or
another. The question is why are the
hours being cut? Is it the College? Can
we make a list of what we would like to
be done? Carpet cleaning, as Mr. Lujan
stated, is done by request. We can all
request that type of service though
janitors will not clean the desktop.
Another problem is the mice infestation
in Bldg A. The sticky paper for getting
rid of the mice is not a good solution.
Dr. Farias mentioned that there is an
exterminator contract. Mr. Lujan said
that the sticky paper was the only
solution available. The suggestion for
preventing this situation is to abide by
the College policy not to keep food in
5.
Angie Kiery (not sure about this last
name), Office of Recruitment, reported
that the elevator and stairwell near that
office need upkeep. Mr. Lujan asked
for all these problems to be reported to
maintenance stating exactly the
problem, area, and building where it is
located. Mention was made of a
previous suggestion to establish a
procedure for reporting these situations
anonymously.
6.
One of the instructors in our committee
reported that the results of a study by
his students demonstrated an improved
student involvement. Students were
taking responsibility for their own
participation in the upkeep of their
learning environment. However,
students were appalled at the unhealthy
conditions of the bathrooms and the
excessive smoking outside of the
building since smokers leave all the
cigarette butts on the ground. The other
situation he reported was the tutoring
services at Valle Verde. Students have
to wait as long as an hour to get help or
the help they get is not that helpful. All
of this is due to the cut down on tutor
hours. Is it possible to talk to Olga
Thurman regarding this matter?
7.
The Parking lot on the Southwest area
of the campus has a lot of congestion
due to cars stopping at curbside to drop
off or pick up students. Also drivers do
not respect the direction of the flow of
traffic. Police Officer Megliorino, who
was present at the meeting, said he
would report the situation to the
Campus Police so that Police officers
would patrol the area. Unfortunately,
according to the educational code,
drivers are allowed to take 5 minutes for
drop off or pick-up. The next question
was whether or not there could be a
designated drop-off zone? Mr. Lujan
thought it would be appropriate to
investigate the situation by collecting
hard data so that we could get a better
idea of where that drop-off zone could
be set up.
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8.
9.
The next question was about preventing
loud music to be played while classes
are going on. Officer Megliorino stated
that loud music was in violation, and
Officers gave many citations to people
playing loud music in campus. The
suggestion was to display signs
announcing that no loud music is
allowed. However, Mr. Lujan said this
was not a viable solution because that
would allow for all types of signs to be
posted. The solution must be more
realistic. Mr. Lujan then suggested that
we should send all reports to him by
email and he would compile them to
send them to Mr. Lobato or Mr. Chavez
so that either one could be prepared to
answer them when we invite either
person to join us in one of our meetings.
We could also invite each of the service
departments to join us in our monthly
meetings as needed to answer any
questions about any situations needing
improvement.
10.
Angie Keiry made an announcement on
behalf of the Price Center on Montana,
which takes in former foster children 18
years or older. These young people are
given food and are provided help to go
to school in the way of learning
activities and scholarship grants. Her
office is collecting gifts for these
teenagers. If anyone wishes to help out
with a gift, the gift should be at her
office by December 8th. The people at
the Price Center will have a party on
December 11th. Twenty-four former
foster children who are now adults are
involved in this project.
11.
The date for our next meeting is January
26, 2010 at 3:00 p.m., in Room B240,
B-Bldg.
12.
Mr. Lujan brought pumpkin pies for all
committee members to enjoy and
wished us all a Happy Thanksgiving
and Christmas Holidays.
Mention was made of the improvement
that the Media Center is undertaking to
provide better service with media carts,
thus doing away with TV carts.
13.
The meeting adjourned at 4:30 p.m.
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45
January 26, 2010
VV, Room B-240
I.
The meeting was called to order at 3 p.m.
II.
Minutes from November were presented and
approved.
III.
Mr. Rick Lobato, was scheduled to meet with the
Committee was not able to attend.
IV.
Old business:
A.
TM -- The old Culinary Arts area has
been converted to a temporary Biology
Lab. There has been quite a bit of
landscape work. An agreement was
made with Rick Lobato, Director of
Physical Plant, not to touch or plant
anything without informing IE and his
department.
3.
ASC -- The new chairperson would like
to reduce the monthly activities. The
employees are being overloaded by
these events so the reduction will result
in higher work productivity.
4.
MDP -- The back driveway (leading to
Eastlake Rd.) will have speed bumps
when done. There is a water issue in
the front grass area. There is a dip
where the water accumulates when it
rains which is partly due to the water
sprinklers turning on when it rains.
This issue will be looked at so the water
sprinklers do not turn on when it rains.
The water issue is also because of the
pipe work was done incorrectly. The
pipes will be redone this summer. The
cafeteria and bookstore will be
remodeled. The cafeteria will be built
separately outside the courtyard.
5.
NWC -- The high school kids using the
skate boards on EPCC campus is a
concern. Will meet with the high
school principal to discuss the issue.
The students cannot be denied access to
the campus grounds. The high schools
can confiscate but EPCC is not allowed
to do this. This is also a safety concern.
Sub-Committee Reports
1.
2.
B.
2.
Hospitality -- Welcome tables for
students went well. All the Campus
Deans and staff contributed. Will email
Dr. Denise Brown to thank him for his
support.
Special Activities and Events -- The
Chairperson is leaving in mid March.
Asked for a replacement. The faculty
and staff have 1 event a year. The
Chairperson, proposed to combine this
event with a Mardi Gras event with
Campus Life. Event will involve a
parade beginning at 11 am to 1 p.m.
with a cook-out in the court yard. The
deadline to be included is Jan. 29, 2010.
A proposal will be submitted via email
to the IE Committee for approval. The
event will take place February 16, 2010
at VV.
3.
Employee of the Month -- Application
on line is not ready. Dr. Stroud
inquired about it. This event is
important to Dr. Rhodes. It needs to
continue even if the form is not
complete, use old form for nominations.
4.
Facilities & Safety -- nothing to report
C.
New Business
District-wide IE Report -- two meeting were
held one in December and January.
1.
Pat Pines was not able to attend the
meeting.
1.
2.
The restrooms at VV Bldg. A are not
handicapped accessible. The stales or
doors are not wide enough. A form
from Accessibility Committee needs to
be submitted to the Campus Police.
3.
The Hospitality Committee is
requesting the purchase of new banners
for the hospitality tables. A proposal
will be submitted to purchase 8 new
ones.
RG -- Reported the problem of
homeless roaming the campus
continues. The building across the
street (old Kahn’s Bakery) has been
purchased. Will move out of the
LULAC building because it will be
renovated and move back in with the
renovation is completed. The lot next
to the library will be used as
handicapped parking.
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46
4.
5.
6.
The directory signs in the buildings are
being ordered by Mr. Lobato. In the
mean time temporary framed signs will
used to assist students to find
classrooms.
Jaime Farias will be contacted to
discuss appropriate armless chairs for
Sign Language Interpreters to use when
interpreting in classrooms.
Be aware of the Physical Plants news
letter. It is being sent via email and is
also available on the web. It contains
the names of two contacts who address
any housekeeping or maintenance
issues. It was reported that problems
have been addressed quicker since this
these two staff have been assigned as
contacts.
V.
7.
An EPCC Alert Website to inform staff
and students about criminal activities
was explored.
8.
5 podiums have been purchased for
classroom use (one for each campus). It
is accessible for disabled individuals. A
demo is in VV C202 for viewing.
9.
The new Student Union area
construction (under bldg. A & C)
should begin sometime this year.
10.
The construction for the new Student
Services bldg. is not known.
11.
Plans to attain funding to cover the
stage area outside the Americana
Village are being researched.
Meeting adjourned at 4:30 p.m.
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47
February 23, 2010
VV, Room B-240
to have GCA provide them. Restroom
cleaning ladies are split to clean several
restrooms. It was reported that cleaning
ladies are not given sufficient cleaning
supplies. GCA does not have storage
space to store extra supplies. Mr.
Gonzalez reported they have purchased
140 vacuum cleaners for EPCC use.
Soap containers are at times empty.
There a not enough handicapped stalls.
The handicapped stalls meet the
minimal requirement. Mr. Lobato will
meet with GCA management to
cleaning related issues. Mr. Lobato will
email Mr. Lujan (IE Committee
Chairperson) the Task Levels of
Cleanliness required from GCA.
Building A restrooms have automatic
door openers, the second floor restroom
will also have these openers installed.
There has been some
miscommunication regarding the
cleaning of the restrooms at ATC.
There are two sets of restrooms, outside
and inside. Apparently the outside
restrooms are being cleaned instead of
the inside ones.
Attendees: Carlos Amaya, Carla Cardoza, Lucy Flores,
Nancy Gamez, Martha Garcia, Kerry Ann Gardner, Linda
Gonzalez-Hensgen, William Harmon, Leticia Jacobo,
Ramon Jimenez, Maria E. Lopez, Frank Lujan, Claude
Mathis, Margie Moreno, Lupe Nieto, Patrick Paynes, Gracie
Rico, Michelle Ruiz, Angeles Vazquez, Huili Wong,
Elviano, Willars
Absent: Saul Candelas, Richard Chavez, Nita Corral-Nava,
Grace Erivez, Steven Escajeda, Jaime Farias, Roselia
Galindo, Armando Gomez, Margarita Gonzalez, Moses
Megliorino, Brenda Mesa, Charlie Miller, Bobby Ortega,
Ozcar Robles, Susanna Rodarte, Angie Ruiz, Rosa Saldana,
John Swisher
Absent (called): Roy Tuberville
I.
The meeting was called to order at 3 p.m.
II.
Minutes from January were presented and approved.
III.
Rick Labato, Director of Physical Plant; Rick Torres,
Construction Engineer; Javier Cisneros, Building
Hardware Specialist; Octavio Gonzalez, GCA
(cleaning company contracted by EPCC for cleaning)
A.
Issues discussed:
1.
2.
Lighting -- front exterior lights for the
VV campus are being tested. Interior
lighting will be redone at all campuses.
A similar project for the parking lot
lighting is in the process of being
arranged. Exterior lighting will cost
between $300,000 and $500,000
(funding is currently not available). If
there is any other areas of concern
please call ext. 2280. Besides adding
more lighting the lighting will be
replaced with more energy efficient
lighting.
Restrooms -- restroom in bldg. A, west
side upstairs smells. Will investigate.
Bldg. A has odor problems due to poor
ventilation in the semi industrial area.
Women’s restrooms’ stalls in the
Americana Village do not lock. Locks
have been already replaced but some
are pending. Not all restrooms are
wheelchair accessible, an assessment
will be done. Currently EPCC is
purchasing restroom towels may change
to have GCA (cleaning company
contract by EPCC to clean) may change
IV.
3.
Elevators -- Student Services’ elevators
smell bad. Will see if carpet can be
removed and replaced with carpet.
Bldg. A elevator needs adjusting.
4.
Stairs -- will have the steps in Bldg. A
will be worked on during Spring break
or in between semesters.
5.
Feedback of work orders -- committee
recommended having a system set up to
continuously provide feedback on work
orders.
6.
Student Services bldg.’s second floor is
very cold and 2126 A too hot. The
system is hard to adjust from cold to hot
and vice versa.
7.
Parking -- needed closer to the
automotive shop for cars that are being
worked on. There could be a safety
issue.
Old business:
A.
Sub-Committee Reports
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48
1.
2.
3.
Hospitality -- Would like to purchase
Banners @ $85. The committee has not
spent any money for this is a possibility.
No Employee of the Month submissions
have been received. It was
recommended that a moveable sign for
a parking space for the Employee of the
Month was discussed.
pushbuttons on restroom doors,
temperature control (who to call), keep
all campus clocks with the same time.
V.
Special Activities and Events -- Tried
to incorporate the Spring Fling with
Mardi Gras but was not able to.
Facilities & Safety -- Discussed
restroom cleanliness, restroom
wheelchair accessibility in restrooms,
VI.
Other business
A.
Safety -- Re-establishing Crime web page to
post names, individuals, trespassers and other
related things.
B.
Motion to discuss the remaining agenda issues
next meeting was proposed and seconded.
Meeting adjourned at 4:30 p.m.
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March 30, 2010
VV, Room B-240
supervisors of the Employee of the
Month with sufficient time so they can
make arrangements to have the
employee and he/she to attend. The
celebration is held in front of Dr.
Farias’ office A1413/1412. All the
committee is encouraged to attend.
Attendees: Carlos Amaya, Richard Chavez, Kerry Ann
Gardner, Roselia Galindo, Leticia Jacobo, Ramon Jimenez,
Maria E. Lopez, Frank Lujan, Charlie Miller, Bobby Ortega,
Patrick Paynes, Gracie Rico, Ozcar Robles, Susanna Rodarte,
Michelle Ruiz, Rosa Saldana, Roy Tuberville , Angeles
Vazquez, Huili Wong, Elviano, Willars
Absent: Saul Candelas, Carla Cardoza, Nita Corral-Nava,
Grace Erivez, Steven Escajeda, Jaime Farias, Lucy Flores,
Armando Gomez, Margarita Gonzalez, William Harmon,
Claude Mathis, Margie Moreno, Moses Megliorino, Brenda
Mesa, Lupe Nieto, Angie Ruiz, John Swisher
5.
Treasurer -- $85 for Banners for the
Hospitality Committee, need 8 banners.
It was suggested to ask the Campus
Deans for the money or have a
fundraiser to raise funds to purchase
banners or other things.
6.
Michelle Ruiz reported there are left
over sodas, napkins, cups and spoons
from the Pizza/Ice Cream event. Frank
Lujan will make arrangements to picks
these items up and store them in his
area for future use.
7.
Richard Chavez announced that any
janitorial/cleaning issues be reported to
Norma, at the Physical Plant office. He
also reported there is not a shortage of
cleaning supplies.
Absent (called): Nancy Gamez, Martha Garcia, Linda
Gonzalez-Hensgen
I.
The meeting was called to order at 3 p.m.
II.
Minutes from February were presented and approved.
III.
Old business:
A.
Sub-Committee Reports
1.
Hospitality -- Would like to purchase
banners.
2.
Special Activities and Events -reported on their Pizza/Ice Cream event
for EPCC staff. They bought 120
pizzas and 4 flavors of ice cream. This
was not enough food for staff. The cost
of the event was $347.72. Michelle is
leaving and Charlie Miller with take
over the position of chairperson.
3.
4.
Facilities & Safety -- Meeting of
3/29/10 was canceled. There was a
concern regarding who to call for room
temperature control after the College
offices close. The Police Department
was contacted and they did not know
what to do or who to contact.
According to Richard Chavez, Physical
Plant, the Police Department Dispatcher
should have a list with phone numbers
of who to contact in different situations.
If this procedure is not working staff
need to contact Mr. Richard Lobato and
inform him.
Employee of the Month (representative
not present) met and selected 3
individuals for Employee of the Month.
The committee needs to inform the
B.
District-wide IE report
1.
RG -- having problems with planters
being used as ashtrays, handicapped
parking (College has not been resolved
street handicapped parking issues with
the city), parking next to the library will
be handicapped parking, staff from the
EPCC LULAC building will move to
the building (old Kahn’s Bakery
recently purchased by the College) next
to it while LULAC building in being
renovated.
2.
TM -- Very vocal on trying to control
landscape initiatives. Their IE
Committee, Campus Dean, and Mr.
Lobato developed a procedure to work
together regarding landscaping and
incorporate them in future plans.
Richard Chavez recommended to Mr.
Lobato (not present) to ask all the IE
Committees to submit fund requests for
their beautification projects.
3.
VV -- Beautification Plan will be reevaluated to see what has been done,
what needs to be done and what is
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pending. The Committee will
physically inspect the VV Campus:
B Bldg. -- Charlie Miller
Student Services Bldg. -- Ramon
Jimenez
Landscaping -- Carlos Amaya
A Bldg. -- Roselia Galindo, Susana
Rodarte, Bobby Ortega
Gym Bldg. -- need a volunteer
C Bldg. -- Kerry Ann Gardner
Lighting around campus -- Frank Lujan
Maintenance Bldg. -- Richard Chavez
Daycare Bldg -- Roy Tuberville, Ramon
Jimenez
Americana Bldgs. -- Ozcar Robles
ATC Bldg./Baseball field -- Frank
Lujan
4.
ASC -- Doing a number of
fundraisers/having activities each month
5.
Mission del Paso -- Will be having
more handicapped parking, there are
speed bump and beautification issues.
Mr. Chavez reported Mr. Lobato has
assigned a staff from Physical Plant to
all IE Committees.
IV.
V.
6.
NWC -- Resolved skateboard issue
with the help of the high school
principal. Expanding patio.
7.
VV -- Plan to expand new building next
to the Student Services building.
Maybe 4 stories high.
Other business
A.
Armando Gomez will meet with Dr. Rhodes
regarding having him meet with the Employee
of the Month each month.
B.
Mr. Charles Miller, Director of Papagayo,
presented a proposal to the committee
regarding painting a mural on the wall across
A116/117 offices. The mural will be painted
by art students in two phases. It was Mary
Scotts’ idea and Claude Mathis proposed to
have it presented to the committee. There is no
cost from the committee. Dr. Farias has
already approved it. It was approved by the IE
Committee. Next step is to request to have it
approved by Dr. Dennis Brown, Dr. Ernie
Roberts, and Dr. Richard Rhodes.
Meeting adjourned at 4:30 p.m.
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51
VALLE VERDE IE TEAM
MINUTES FOR 2008-2009
September 30, 2008
ASC Board Room
I.
Meeting was called to order at 3:30 p.m. with the
following members present: Tammie AragonCampos, Martina Arriaga, Carmen Castillo-Attar,
Nita Corral Nava, Jessica Diaz, Richard Falvo, Mary
Lou Gambee, Barbara Hicks, Norma Hinojos, Arvis
Jones, Maria Lopez, Frank Lujan, Teresa Macias,
Gail Mallinson, Claude Mathis, Stacy Mayo, Lilia
Medrano, Bobby Ortega, Robin Russell, Susan
Silva, Georgia Sinclair, Richard Stevens, Darcy
Traffansted, Raymundo Vilca, Huili Wang.
2.
Special Activities – Lily Medrano and
Mary Lou Gambee talked about the
Spring Fling. They will also continue
as co-chairs for the 2008-09 academic
year.
3.
Facilities and Safety – Claude Mathis
gave details of the subcommittee’s
charge. Jaime Farias will be the subcommittee chair for the 2008-09
academic year.
4.
Employee of the Month – Rick Falvo
explained that the subcommittee seeks
nominations of employees who
exemplify the College’s mission and
vision. A subcommittee chair will be
selected at a later date.
Members absent with notification: Jaime Farias.
Members absent: Saul Candelas, Richard Chavez,
Javier Cisneros, Rudy Esselborn, Steve Harmon,
Sahyly Martinez, Gloria Miller, Tim Nugent, Paul
Pearson, Geraldine Rajski, Graciano Ramirez, Irene
Sierra, Russell Smith.
II.
Rick Falvo welcomed the new and returning
members.
III.
Approval of Minutes: The minutes from the July
meeting were presented and approved with changes.
IV.
Old Business: Rick and Georgia gave an update on
Georgia’s meeting with President Rhodes:
A.
a portion of the furniture for the classrooms
and labs has been purchased
B.
the architects are refining the list of essential
and emergency repairs to all sites and will
present their findings to the president and the
Board of Trustees in October.
C.
V.
Rick thanked last year’s treasurer and
secretary for their service to the committee
B.
C.
1.
Secretary – Georgia Sinclair was
nominated and elected.
2.
Treasurer – Richard Stevens was
nominated and elected.
3.
Employee of the Month – chair will be
selected at a later date.
4.
Chair-Elect – Frank Lujan was
nominated and elected.
Rick asked that anyone who cannot attend a
meeting contact one of the Committee
officers to let them know.
VI.
Rick asked each current subcommittee chair
to give a short explanation of their charge and
sent around sign-up sheets for members to
volunteer for the committee of their choice.
Other Business: Rick volunteered to continue to
update the VV IE web page. He also asked those
returning members who had not received their mugs
to contact him.
VII.
Next Meeting: The next meeting will be on
October 28, 2008 in A-1130.
1.
VIII.
Meeting adjourned at 3:58 p.m. Subcommittee
chairs were to meet with their new members.
New Business:
A.
Nominations and Elections
Hospitality report – Susan Silva spoke
about the hospitality tables and
thanked the deans for their financial
support. Susan will continue as
subcommittee chair for the 2008-09
academic year.
Minutes respectfully submitted by Gail Mallinson, Secretary,
on October 2, 2008.
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52
October 28, 2008
VV, Room A-1130
I.
Call to Order: 3:06 p.m.
Members Present: Tammie Campos, Saul
Candelas, Carmen Castillo-Attar, Nita Corral-Nava,
Jessica Diaz, Rudy Esselborn, Rick Falvo, Jaime
Farias, Mary Lou Gambee, Barbara Hicks, Norma
Hinojos, Maria Lopez, Frank Lujan, Teresa Macias,
Emma Gomez (SGA), Misty Rey (SGA), Gail
Mallinson, Sahyly Martinez, Claude Mathis, Stacy
Mayo, Lily Medrano, Bobby Ortega, Geri Rajski,
Robin Russell, Susan Silva, Georgia Sinclair, Helen
Wang
IV.
Team Photos: Fernie Garcia took photos of the IE
Team Members who were present as well as group
photos of each Team Committee and the Officers.
V.
Old Business:
A. Sub-Committee Reports
1. Hospitality: None
2. Special Activities and Events: None
3. Employee of the Month: Met twice and
selected 3 employees (FT Staff –
Guadalupe Alvarado; Full-Time Faculty –
Jose Maldonado; Part-Time - Maria
Vasquez). The celebration will be held at
3:00 p.m. November 11, in the lobby
outside Dr. Jaime Farias’ office.
Members Absent without notification: Richard
Chavez, Javier Cisneros, Steve Harmon, Arvis
Jones, Gloria Miller, Tim Nugent, Paul Pearson,
Irene Sierra, Richard Stevens, Darcy Traffansted
(SGA), Raymundo Vilca, Susana Rodarte, Russell
Smith.
4. Facilities and Safety Committee – No
meeting held in October. The one item on
the agenda will be held over until the
November meeting.
Members Absent with notification: Martina
Arriaga.
II.
Approval of September 2008 Minutes: Minutes
were presented and approved.
III.
Guest Speaker: Guadalupe Arellano, El Paso
County United Way
B. District IE Report
A. Discussed the history of El Paso County United
Way and solicited donations from IE Team
members. EPCC is now having employees
donate to the El Paso County United Way
because funds are spent locally to help
community members in need.
1.
United Way spoke to the District IE
Committee.
2.
Officers elected (District Chair-David
Moody, TM; Co-Chair-Georgia Sinclair,
VV; Secretary; Gerard Perez, NW).
3.
Only VV and ASC have a web page but
other sites wish to build one. VV and ASC
web pages were used as examples. Rick
Falvo explained how easy it is to create a
webpage and encouraged other sites to do
so.
4.
Other IE Team chairs include: ASC–
Bonnie Prieto; MdP–Joshua Villalobos;
NW – Lucretia Thomas; RG–Ruben
Villalobos; TM–David Moody; VV–Rick
Falvo.
B. The current emphasis of El Paso United Way is
to
1. Help Children Succeed
2. Help Families Obtain and/or Maintain
Financial Stability
3. Help People to Build and Keep Strong
Families
C. United Way offers a Miracle Program for
students who may earn money to help pay for
school and other volunteer programs that may
be used as a Student Learning Module. For
information on these programs call Veronica
Harkness at 533-2434.
D. Over 450,000 individuals were served by
United Way last year.
VI.
New Business: 2008-2009 VV IE Charge
A. Rick Falvo conveyed concerns that various
projects are proposed, but progress status is
unknown. Rick proposed that the Valle Verde
IE team focus much of its energies on
continuing with projects originally proposed,
and maintain persistence with seeing them reach
completion.
B. There are a variety of projects being addressed,
which include:
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1.
Converting the current A Building
bathrooms across from Auto Technology
from male to female and female to male.
2.
The completion of the part-time faculty
office. Deans are currently providing
supplies and other needed items.
3.
Recycling: the Valle Verde IE team plans
to look into recycling for the site. Rick will
contact Valarie Joosten of El Paso
Environmental Services to ask for her
input. He will also ask Tim Nugent about
reasons for Valle Verde not having a
current recycling program for plastics and
ink cartridges. One possible reason is that
no one has bid on a recycling contract since
the last contractor retired.
C. Items suggested in prior months, but whose
status is unknown include:
1.
Signage within buildings (classrooms and
administrative facilities)
2.
Remodeling of the Cafeteria Annex to give
presentations more quality, make it more
user friendly, and enable more privacy for
events
3.
Campus repairs to plumbing, sewage,
roofing, etc.
4.
Campus beautification plans (Rick Falvo
will check with Ken Gorski to see his plans
for beautifying the northeast entrance of the
gymnasium).
D. Rick will write a letter to Dr. Rhodes,
requesting status updates on uncompleted
projects. This will be submitted through the
Chair of the District-wide IE committee.
VII.
Next Meeting: November 25, 3-5 p.m. (Building A,
Room 1130)
VIII.
Meeting adjourned at 4:02 p.m.
Georgia Sinclair, Secretary 10/29/2008
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November 25, 2008
VV, Room A-1130
I.
Call to Order: 3:05 p.m.
d.
Members Present: Rudy Esselborn, Rick Falvo,
Mary Lou Gambee, Frank Lujan, Gail Mallinson,
Lilli Medrano, Sahyly Martinez, Bobby Ortega, Geri
Rajski, Susana Rodarte, Robin Russell, Richard
Stevens
One phase of the beautification of the
campus is complete -- new plants and
landscaping.
e.
The Fort Bliss Campus has to have one
final signature, and then building will
begin.
B. Other
Members Absent with notification: Tammie
Campos, Nita Corral-Nava, Jessica Diaz, Norma
Hinojos, Maria Lopez, Claude Mathis, Stacy Mayo,
Susan Silva
II.
Approval of September 2008 Minutes: Minutes
were presented and approved with changes.
III.
Old Business:
1.
VV IE Chair, Rick Falvo, sent a letter to
Dr. Rhodes through David Moody, District
IE Chair asking for updates on current
project.
a.
One thing Dr. Rhodes pointed out was
that IE Teams should first check with
their Campus Dean and Tim Nugent on
the projects. If no satisfaction is found
there, then take it to Dr. Rhodes.
b.
The IE Teams may not be a part of the
Search Committee for the Vice
President of Student Services position.
A. Subcommittee Reports
1.
2.
Hospitality: Monday, December 1, VV
employees will receive an email message
asking for volunteers. Susan will also ask
campus administrators to help fund the
hospitality tables. She will also contact all
members of the subcommittee for planning,
etc.
Special Activities and Events: There will
be a planning meeting next Friday,
December 5th.
3.
Employee of the Month: The celebration
was very good. The subcommittee will
meet December 4, 3-4 p.m. to select the
November Employee(s) of the Month.
4.
Facilities and Safety Committee:
a.
b.
c.
The subcommittee met November 20.
Money was approved for wiring in
computer classroom A2314. The
Dean’s will press for more money this
year.
The large bank of stairs between the
SSC and the C building need extensive
repairs. A study is being made to
determine how extensive the repairs
must be. The Accessibility Committee
will vote to approve replacement of the
stairs, but if this is not passed,
someone will speak with Rick Torres
to see what can be done.
New metal tables have been placed in
front of the gym.
IV.
New Business
A. District IE Report
1.
Mr. Tim Nugent is retiring in January,
2009.
2.
Selection of the Employee of the Month by
IE Team subcommittees must follow the
same format District-wide. Subcommittee
members should read the procedure which
describes the process.
3.
Teams should try to find new solutions to
beautification and other projects. New and
prior projects may be suggested, but keep
costs in mind and be patient, because the
College is short of workers.
4.
Campus maps are not current and need to
be updated.
5.
Sites brought out the following:
a.
MDP: Trash, rubbish, and weeds
along the roadside are a problem.
They are hoping to put in more
handicapped parking.
b.
NW: Surveillance cameras will be
placed in the cafeteria area. Math and
chemistry lab improvements are
funded.
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c.
RG: Signage is needed. Faculty
would like to have a parking area, as
they and students must vie for parking
throughout. The campus is going
through renovations. The Health
Services Building is sinking; there is
an investigation underway to see why.
A luncheon is planned.
d.
TM: They are fixing the irrigation, and
planning rest areas and trees. This will
prevent or lower rain water runoff and
flooding.
e.
VV: Hope to put photos of all
Employees of the Month on the main
webpage.
2.
Stairwells: Sahyly Martinez and
Georgia Sinclair
b.
Parking lots: Geri Rajski and Richard
Stevens
c.
Cleaning and Maintenance: Rick
Falvo and Lilli Medrano
d.
Bathrooms: Rudy Esselborn and
Helen Wong
e.
Landscaping: Robin Russell and Mary
Lou Gambee
f.
Elevators: Bobby Ortega and Susana
Rodarte
The remaining items will be investigated
next month.
5.
Cafeteria Annex renovations. Nothing
known concerning the Cafeteria Annex
6.
Furniture. Suggested we contact Dr.
Brown on this item
7.
Recycling. Checking with the City.
Students have started their own recycling
project. Arvis Jones suggested that Student
Life continue to be the contact with the
recyclers. She will get bins for the 1st floor
of the A building.
1.
Team members present will go through the
Beautification Report and set priorities.
Two-member teams will go through a
section and choose those items they feel
most important. Emphasis will be placed
upon safety and health first. Findings will
be presented at January’s meeting.
a.
Signage. Nothing known concerning
signage.
D. Other:
B. Beautification AY 2008-2009
1.
4.
Next to the ATC complex are three
portables with six classrooms each that are
used by Fire Technology. Students clean
out some classrooms for training purposes,
but housekeeping is not cleaning any
classrooms or taking out the trash in any
consistent basis. Sometimes the trash is not
emptied for days. This will be looked into.
2. Most audio visual equipment that is
distributed by the ISC is falling apart and
does not work consistently. The
unreliability of the equipment causes
problems in the classroom and hinders
instructor’s teaching and student learning.
ISC needs adequate funding to maintain
quality and to purchase new equipment
when necessary. A survey will be sent to
faculty to see if the problem requires
immediate action.
3. Students are still hoping and working
toward getting a Student Union Building
built at VV and other sites.
V.
Next Meeting: January 27, 2009; 3-5 p.m. (Building
A, Room 1130)
VI.
Meeting adjourned at 4:27 p.m.
C. Update from Tim Nugent and Cilyn Meyers
1.
Sewage: Drainage sewers in gym are fixed.
Over Winter break, repairs will be made to
Building A pipes , and plans are in hand for
sewage between the A Building and the
gym
2.
The bathroom conversions in Building A
are expected to be funded at the next Board
meeting. $62,000 dollars will be up for
approval.
3.
Roofing repairs have been underway
throughout the year. Buildings A, B and C
roofs are replaced. ASC roofing is a first
priority as they are the worst
Georgia Sinclair, Secretary 11/26/2008
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11/24/15
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January 27, 2009
I.
ASC restrooms which are designed to meet
handicap standards
Sub-committees reported the following:
A. Hospitality sub-committee: there were few
volunteers, IE team needs to encourage IE
members to assist.
B. Special Activities & Events sub-committee:
looking at changing food for the Spring Fling to
pizza.
E. Landscaping -- Campus needs more landscaping
F. Elevators -- Elevator in Building A will be
completed by mid-February.
IV.
C. Employee of the Month sub-committee:
November’s Employees of the Month were Alma
Valadez and Guadalupe Rodriquez.
Future assignments for continuing updates on
Beautification Reports were made, and will be
discussed next time by the following:
A. Color on Campus -- Ray Vilca and Stacy Mayo
B. Smoking -- Richard Stevens and Rick Falvo
D. Facilities & Safety sub-committee: will meet with
new physical plant director Richard Lobato, to
determine what projects are pending and what
need to be done. A2314 updates should be
completed by January 30, 2009. Stairs between
Building A and Student Services Center are to be
repaired.
C. Furniture -- Frank Lujan and Barbara Hicks
D. Signage -- Richard Stevens and Frank Lujan
E. Miscellaneous -- Stacy Mayo and Rick Falvo
V.
Surveys are being distributed, regarding the
audio/visual media equipment:
II.
New Business: Valle Verde concluded it is happy
with current EOM procedures.
III.
Updates on the Beautification Reports continued, with
the following areas discussed:
A. Ms. Gamez agreed to start the log again at the
IMS to keep track of how often equipment is used
and must be replaced.
A. Stairwells -- stairs are uneven, broken steps need
safety drips and walls need to be painted to be
kept clean and lit.
B. A suggestion was made to include Smart
Classroom problems.
B. Parking lot -- Several potholes throughout
campus. Rain runoff is an issue in front of Gym
and between Building A and B by Automotive
Technology. There is a need for additional faculty
and staff parking spaces. All ground markings
(wording, stripes, arrows) need to be repainted.
C. There was a question as to what the information
from the survey will be used for.
D. It was suggested that the survey results be shown
to the instructional VP.
C. Cleaning & Maintenance -- Bird droppings need
to be cleaned and dry gum removed. Vertical
blinds need to be replaced, vending machines need
to be checked and cleaned, bulletin boards need to
be cleaned, clocks need to be replaced. People
leave coffee mugs, furniture, and binders in
outside office areas.
D. Bathrooms -- There is graffiti in SSC bathrooms
(mostly the men’s bathroom). Although there are
additional waste baskets next to bathrooms, not all
bathrooms have it. Some bathrooms have hot
water and some do not. Odor elimination devices
should be installed. Suggestions include: getting
better toilet paper that does not feel like plastic,
making restrooms look like those at ASC,
replacing all dispensers so that paper towels do
not rip, adding shelves on all restrooms to hold
paper towels, and configuring bathrooms like
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February 24, 2009
VV, Room A-1130
Meeting was called to order at 3:04 p.m. with the
following members present: Martina Arriaga, Tammie
Campos, Richard Chavez, Jessica Diaz, Barbara Hicks,
Norma Hinojos, Maria Lopez, Frank Lujan, Teresa Macias,
Gail Mallinson, Sahyly, Stacy Mayo, Bobby Ortega, Robin
Russell, Susan Silva, Georgia Sinclair, Richard Stevens,
Helen Wang, Ozcar Robles, Maria Lopez
Mitchell and Mary Scott (Art faculty) are planning
community service project which involves students creating
a community garden on the VV campus.
New Business
Members absent without notification: Javier Cisneros,
Steve Harmon, Claude Mathis, Gloria Miller, Irene Sierra,
Darcy Traffansted, Susana Rodarte
Daryle Hendry asked the IE Team to allow one of two
Admissions/Registrar’s IE Team membership seats be given
to Financial Aid at the end of the current members’ terms.
The Admissions and Registrar’s offices have been combined
into one, and Daryle Hendrick asks that one member
represent the department. The motion was made and passed
unanimously. Rick Falvo (Chair) will write a memo to Dr.
Stroud so that the membership list for Valle Verde may be
changed.
Guest: Daryle Hendry
District IE Report – Rick Falvo:
Members absent with Notification: Saul Candelas, Nita
Corral-Nava, Rudy Esselborn, Jaime Farias, Arvis Jones,
Geri Rajski, Russell Smith, Raymundo Vilca
Approval of Minutes: Minutes were presented and
approved as corrected.
Committee Reports
A.
B.
Hospitality – Susan Silva reported that this will be her
last year as a member of the VV IE Team and hopes
someone will step up as Chair in the Fall. The
Committee will meet the Tuesday after Spring Break to
discuss a strategy for this Fall. Volunteers will be
needed from the IE Team, as well as from VV faculty
and staff.
Special Activities – The Committee is considering
catering from Cicis, Dominos, or Little Caesars Pizza.
The event is planned for the last Thursday of April. As
before, notices will be sent out and attendance will
require an RSVP. Drinks and pizza will be served.
C.
Employee of the Month – The celebration was held
last Tuesday.
D.
Facilities and Safety – Jessica Diaz reported that no
meeting was held, but that the VV deans met with Mr.
Lobato, the Facilities Director. The new computer
room: Chalk boards are being replaced with marker
boards. Anyone may have access through their deans.
Security is being set for who may open the room and
turn on computers. The room will be open the
beginning of Summer I. Dr. Ortega plans to meet with
Mr. Lobato concerning issues of which Mr. Lobato
may be unaware.
David Moody (IE Chair) shelved the EOM discussion until
next month because other Teams had not reviewed the
Procedure. Later, it was decided by the Committee members
that a suggestion would be made that the nomination form
be deleted from the Employee of the Month Procedure.
Blayne Primovich reported that the MdP rooms lock at 9:30
p.m. and classes don’t end until 9:40 p.m. Faculty want to
delay locking until later. He will talk to the Police Chief to
see if the timer can be reset.
One site wished to use IE Team funds to give a gift
certificate to employees who volunteer at special functions.
After discussion it was decided to not use IE Team funds but
to allow members to fund a gift out of their own pockets, or
to not do it at all.
Mr. Lobato wants to deal with Life/Safety issues at VV first.
David Moody and Dr. Stroud will add sentences to the IE
Appointment and Application forms to indicate supervisors
should allow/support member attendance/services at
meetings and other necessary activities
Projects – Rick Falvo
Beautification on Campus
Color will be covered next month.
Smoking – Only some ALP portables have No Smoking
signs. Area personnel wish to designate a Smoking area.
A Building – No sign at sliding doors. Want a designated
smoking area.
Gym – Smokers congregate in doorways – no sign.
Old Business
Robin Russell – The survey concerning the equipment
available for use in classrooms is being analyzed by
Institutional Research staff. She also mentioned that Jackie
C Building -- Signs up, students and employees move
ashtrays to doors where they congregate. Want a fixed
smoking area for each floor.
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B-Building ashtrays are within 15 foot no-smoking zones.
Do not have sand/pebbles in ashtrays.
(2) Make sure all classrooms have pencil sharpeners. Clean
pencil sharpeners regularly
SSC – has no dedicated area for smokers. Ashtrays are
within 15-foot no smoking area. Students would like a
structured/Sheltered area for smoking.
(3) Room B245 – make sure wall was repaired and painted
Suggestions: (1) VV should be a non-smoking campus, or
(2) there should be designated smoking shelters with fixed
seating and ashtrays throughout the campus, and (3) police
should enforce the 15-foot no smoking policy.
(5) Weight room is too small, needs to be expanded
Furniture –
(8) Put a mural on Building A
SSC – Need to upgrade chairs and tables on top level. The
furniture is worn.
(9) Use TV monitors throughout campus as Tejano Alert
System broadcasts
Tutoring Offices (RAP /PASS) -- There is not enough space
to provide necessary services. Need new furniture as well.
Dr. Ortega will talk with Dr. Brown concerning furniture
funds that were allocated last year.
(10) Add railings where necessary
Signage
(4) More healthy food and snacks
(6) Enclose A Building tunnel
(7) Remove garden by SSC and put in seating
(11) Add and improve lighting where necessary
(12) ALP – add a drinks/snack kiosk to area on north end
(13) ALP – stucco structures to match the ECH portables
We have (1) professionally made signs, (2) handicapped
signs for elevators.
We need (1) better signage pointing to campus buildings (2)
All buildings clearly lettered on every side (3) better maps
and protruding signage inside classroom buildings,
especially Building A. (4) Need a sign n C building for the
Students with Disabilities Center (5) AML portables need
better signage
ATC – Frank Lujan will check the ATC for needs
Next meeting will be held March 24, 2009 in room A1130.
Meeting adjourned at 4:30 p.m.
Improvements/Repairs
(1) Replace all clocks
Georgia Sinclair, Secretary, on March 24, 2009.
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March 24, 2009
VV, Room A-1130
Meeting was called to order at 3:05 p.m. with the
following members present: Carmen Castillo-Attar,
Richard Chavez, Richard Falvo, Mary Lou Gambee, Barbara
Hicks, Maria Lopez, Gail Mallinson, Sahyly Martinez, Stacy
Mayo, Lily Medrano, Ozcar Robles, Robin Russell, Susan
Silva, Georgia Sinclair, Richard Stevens, Helen Wang
3.
Dr. Rhodes reported that the Fort Bliss Traffic
Impact Study is complete and the project is
moving forward.
4.
The application for membership to College-wide
committees as well as the memo advising
employees that they have been accepted to serve
will contain a sentence that explains members
will be expected to serve at other committee
functions as well as attended scheduled meetings.
Dr. Rhodes also wishes to have supervisors give
more support to members of committees so they
may serve as needed.
5.
Campus Reports
Members absent with notification: Norma Hinojos,
Claude Mathis, Gerri Rajski, Russell Smith.
Members absent without notification: Martina Arriaga,
Tammie Campos, Saul Candelas, Nita Corral-Nava, Jessica
Diaz, Rudy Esselborn, Jaime Farias, Steve Harmon, Arvis
Jones, Frank Lujan, Teresa Macias, Gloria Miller, Bobby
Ortega, Irene Sierra, Darcy Traffansted, Raymundo Vilca.
a.
ASC: There was a Valentines Social. The
Committee set-up two charities for the ASC
to support, Candle Lighters and Ronald
McDonald House.
b.
MDP: The Team will purchase 4 tents with
their funds. The rest will go to the Employee
of the Month recognitions/celebrations.
c.
NW: The Team designed their own EOM
form. They are Working on bring recycling
back to the campus. A Celebration will be
held the NW’s 15 years as an EPCC campus.
d.
RG: The RG Team is planning a campus
wide BBQ. They are also looking at ways to
improve campus safety. Employees at RG
are delighted that they now have designated
Faculty/Staff parking.
e.
TM: TM is working on hard-wiring the
internet to portable classrooms, as wireless
reception is not consistent. Landscaping
work is progressing. They wish to install
more electronic door openers for the
handicapped.
Approval of Minutes: The minutes from the February
meeting were presented and approved with changes.
Committee Reports
A.
B.
C.
D.
Hospitality: The Committee met today and created
a list of duties it takes to set-up tables. Because Susan
is leaving the IE Team in August, volunteers will
perform these duties until a new Chair is elected.
Susan will ask Deans for funds to support the
welcome tables next Fall and if possible this Summer.
She asked for members who will still be serving in the
Fall to volunteer to be Chair of the Hospitality
Committee, and/or to volunteer to man the tables in
Fall and if necessary this Summer.
Special Activities: There was not meeting this
month, but the Committee is ready to go full-force to
prepare for the Spring Fling, which is planned for the
last Thursday in April.
Employee of the Month: Another notice asking for
March nominees was sent. February and March
Employees of the Month will be selected this month.
The last celebration for this year will be for April and
May EOMs.
Facilities and Safety: The Committee will meet
March 30th.
Other: Rick Falvo has updated the IE web page and asks
that members review the changes
District IE report
1.
Rick Lobato will meet with the IE Team to
discuss campus needs.
2.
The EOM Procedure will not be modified.
Beautification on Campus (Color)
The painting behind the art sculpture in the cafeteria is
completed. The repainting requested for classrooms was
checked, and many still need to be refurbished and
repainted. The walls and floors in the A building need to be
changed to make the building brighter.
IMS Survey
There were 45 respondents, 38 (84%) of whom use the
internet regularly.
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According to findings, 12 instruction and/or work hours per
week, or 192 per semester, were lost because of equipment
problems.
The main problems are:
1.
Media carts (73%)
2.
Equipment in Smart Classrooms (40%)
3.
VHS and TV (30%)
4.
Overhead Projectors (25%)
The most cited suggestion: hard wire all classrooms with
internet connections
The IE Team passed the motion that the results of the survey
be taken to the District IE with the suggestion that other
Teams conduct their won surveys. If they desire they may
use the VV IMS survey as a model.
Other Business:
It was recommended and moved that EPCC should be a
leader as a green campus. Going green may very well result
in an economic pay-off in the long run. In support of this a
suggestion was made to explore the possibility of forming a
Green Campus Standing Committee. The Team was
informed that there is a process that must be undergone in
order to form a new College committee. Georgia will talk to
Dr. Ron Stroud to find out what to do. The suggestion was
passed that the idea goes forward to the District IE.
Georgia Sinclair, VV IE Team Secretary is retiring on May
31, 2009. Susan Silva will be acting secretary in June, and
Gail Mallinson will be acting secretary in July.
The next VV IE meeting will be on April 28, 2009; 3-5 p.m.
in room A-1130
Meeting adjourned at 4:10 p.m.
Georgia Sinclair, Secretary, April 28, 2009.
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April 28, 2009
VV, Room A-1130
Meeting was called to order at 3:05 p.m.
Members present: Martina Arriaga, Carmen Castillo-Attar,
Tammie Campos, Richard Chavez, Nita Corral-Nava, Rudy
Esselborn, Richard Falvo, Jaime Farias, Mary Lou Gambee,
Barbara Hicks, Norma Hinojos, Maria Lopez, Frank Lujan,
Teresa Macias, Gail Mallinson, Sahyly Martinez, Lily
Medrano, Ozcar Robles, Susan Silva, Georgia Sinclair,
Richard Stevens.
Members absent with Notification: Jessica Diaz, Stacy
Mayo, Geri Rajski, Robin Russell, Russell Smith.
Members absent without notification: Richard Chavez,
Steve Harmon, Arvis Jones, Teresa Macias, Claude Mathis,
Stacy Mayo, Gloria Miller, Bobby Ortega, Irene Sierra,
Darcy Traffansted, Raymundo Vilca.
Approval of Minutes: Minutes from the February meeting
were presented and approved with changes.
The District IE Chair spoke with Dr. Rhodes concerning
Constitution Day to see if he wishes to coordinate a College
wide celebration. Dr. Rhodes stated that individual sites could
choose what to do. Even if just one site does celebrate, that
will be okay. Site reports did not have any important items to
share.
Greening of EPCC
It was suggested and passed that the plan to convert EPCC to
a Green Campus should go through the District IE. Rick
Falvo prepared a PowerPoint presentation to show the
necessity of having a standing committee to lead the Green
Campus Initiative. The presentation showed items that need
investigation and/or steps that can lead to conservation and
the greening of the College. Rick is hoping to take the
suggestions to the District IE committee in June 2009.
Next VV IE meeting: May 26, 2009; 3-5 p.m. in room A1130.
Meeting adjourned at 4:10 p.m.
Committee Reports
Georgia Sinclair, Secretary, April 28, 2009.
A.
Hospitality: Susan Silva was notified by each
academic dean that she may order $50 worth of
supplies through their administrative assistant. The
money will be used to buy welcome goodies and
frames for classroom/direction signage. About 20 signs
should be enough to start. Student Government will
print the signs. It was suggested that thumb tacks and
2-sided tape be used to put the signs on the walls flush
with the ceiling. If necessary, Susan would like the VV
IE Team to pay to put up the signs. She will bring the
exact cost to the June 2009 meeting. This was moved
and seconded. Summer hospitality tables will be setup on June 1st. Fall tables will be set-up on August 21
and 22. Volunteers are needed for both Summer and
Fall.
B.
Special Activities: The Special Events VV Campus
Pizza Party will be held May 7th. Invitations will go
out April 29th.
C.
Employee of the Month: The EOM celebration will
be this Thursday, April 30th, The EOMs are Imelda
Elizalde, Roselia Galindo, and Carlotta Campuzano.
D.
Facilities and Safety: Did not meet. However, Dr.
Farias did meet with Mr. Lobato, who wishes to come
to an IE Team meeting to discuss priorities and
processes.
District IE report
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May 26, 2009
VV, Room B-240
I.
B.
Meeting was called to order at 3:14 p.m.
Rick proposed sending a memo
(Attachment A) to the District IE to form a
District-wide Green Campus Initiative
Committee to set standards for all
campuses. It was decided to include
suggesting that the new Ft. Bliss campus be
a green campus. This is a working draft,
and a revised memo will be presented at the
June 2009 IE meeting.
Members present: Tammie Campos, Angie Ruiz
(for Nita Corral-Nava), Richard Falvo, Jaime Farias,
Barbara Hicks, Norma Hinojos, Frank Lujan, Teresa
Macias, Gail Mallinson, Lily Medrano, Bobby
Ortega, Ozcar Robles, Susana Rodarte, Georgia
Sinclair,
Members absent with Notification: Carmen
Castillo-Attar, Jessica Diaz, Rudy Esselborn, Claude
Mathis, Stacy Mayo, Susan Silva, Russell Smith.
C.
Members absent without notification: Martina
Arriaga, Saul Candelas, Richard Chavez, Mary Lou
Gambee, Steve Harmon, Arvis Jones, Maria Lopez,
Sahyly Martinez, Gloria Miller, Geraldine Rajski,
Robin Russell, Richard Stevens, Darcy Traffansted,
Raymundo Vilca, Helen Wang.
III.
IV.
New Business
Approval of Minutes: Minutes from the April
meeting were presented and approved with changes.
B.
Sub-Committee Reports
1.
Hospitality: Committee is in
process of getting volunteers for
hospitality tables for June 1.
2.
Special Activities: Pizza party was
a success. Lily Medrano arranged
for luncheon for the IE meeting.
3.
Employee of the Month:
Committee has received
recommendations and will have
meeting to select EOM.
4.
Facilities and Safety: Deans and
Rick Lobato assessed areas of the
campus that need to be repaired.
Potholes will be repaired;
amphitheater needs seating, and SSC
will have an added area by fall. The
portables at the Early College High
School will have stucco applied.
Lily mentioned that the SSC needs
student seating indoors. The SGA
met with Dr. Rhodes to propose
remodeling the tunnel area into a
Student Union using SGA funds.
District IE report
Campus beautification is the renewed
charge for the year. Rio Grande will
celebrate Constitution Day.
Committee Reports
A.
Beautification Report
Rick will go over original IE beautification
plan to see what has/hasn’t been done.
A.
II.
Green Campus Initiative
VV End of Year Chair Report
Rick presented end of year report
(Attachment B). Chair for 2009-10 will
have continuity to continue initiatives.
C.
IE Membership
Paul Covey, principal of Early College
High School, will be new member for
2009-10. IE agreed to include a member
from the Office of Diversity Programs next
year.
D.
Other
Sidewalks need to be checked for loose and
raised slabs as these have been safety
concerns.
V.
Next VV IE meeting: June 30, 2009 in B-240 from
3-5 p.m.
Meeting adjourned at 4:22 p.m.
Gail Mallinson, Secretary for the day, May 26, 2009.
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June 30, 2009
Members Present: Richard Falvo, Martina Arriaga, Rudy
Esselborn, Susan Silva, Bobby Ortega, Dr. Tammie Campos,
Maria E. Lopez, and Robin Russell
2.
Special Events – no report
3.
Employee of the Month – no report
Members Absent with Notification: Carmen CastilloAttar, Javier Cisneros, Jessica Diaz, Jaime Farias, Mary Lou
Gambee, Barbara Hicks, Norma Hinojos, Frank Lujan,
Sahyly Martinez, Lilia Medrano, Ozcar Robles, Richard
Stevens, Nita Corral Nava
4.
Facilities & Safety – no report
I.
B.
Dr. Falvo presented a document that
discusses the proposed Green Committee.
This proposal will have to be reviewed by
a quorum of the IE team. One suggestion
was made for correction: the word be
should be inserted under Rationale under
the paragraph starting with SECOND
following the word always.
Meeting called to order at 3:05 p.m.
Susan Silva, secretary of the day
II.
May 2009 minutes could not be approved because
there was not a quorum present.
III.
Old Business
IV.
A.
Hospitality – Susan Silva report that
the Summer I tables had been a
great success with supplies donated
from the deans and vice president.
More volunteers are always needed.
New Business
Richard Falvo gave a brief summary of the District
report.
Sub Committee Reports
1.
Green Campus Committee Proposal
V.
Next meeting is August 25, 2009.
VI
Meeting adjourned 3:40 p.m.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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July 28, 2009
VV, Room B-240
I.
4.
Meeting was called to order at 3:07 p.m.
Members present: Carmen Attar, Richard Falvo,
Jaime Farias, Maria Lopez, Frank Lujan, Gail
Mallinson, Claude Mathis, and Richard Stevens.
Members absent with Notification: Martina
Arriaga, Tammie Campos, Barbara Hicks, Norma
Hinojos, Sahyly Martinez, Robin Russell, Susan
Silva, Jessica Diaz, Geri Rajski, Russell Smith.
Members absent without notification: Steve
Harmon, Arvis Jones, Gloria Miller, Darcy
Traffansted, Raymundo Vilca, Richard Chavez,
Nita Corral-Nava, Rudy Esselborn, Mary Lou
Gambee, Teresa Macias, Lily Medrano, Ozcar
Robles, Stacy Mayo, Bobby Ortega.
II.
III.
IV.
Approval of Minutes: There was no quorum, so
the minutes from the June meeting will be
presented at September’s meeting.
B.
Green Campus Initiative: The proposal
is ready to go to Dr. Rhodes.
C.
Beautification Report: Rick will give the
report to Dr. Stroud the first week of
August.
New Business
A.
District IE report: Rick presented the
VV Green Campus Initiative to the District
IE. The beautification plans are being
finalized to present to Dr. Rhodes.
B.
VV End of Year Chair Report
Rick presented end of year report
(attached). Chair for 2009-10 will have
continuity to continue initiatives.
Committee Reports
A.
Sub-Committee Reports
1.
Hospitality: Susan Silva will
coordinate Fall 2009 hospitality
tables.
2.
Special Activities: No report.
3.
Employee of the Month: No
EOM for June or July.
Facilities and Safety: Steps
outside SSC are being worked on.
It was suggested to look at the
janitorial contract and to suggest
changes for next year.
C.
V.
Other: Discussion of what to do with IE
funds remaining in the account.
Next VV IE meeting: September 29, 2009 at ASC
Meeting adjourned at 3:50 p.m.
Gail Mallinson, Secretary for the day, July 28, 2009.
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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VALLE VERDE IE TEAM
MINUTES FOR 2007-2008
September 25, 2007
ASC Board Room
Members Present: Tammie Campos, Martina Arriaga,
Carmen Castillo-Attar, Javier Cisneros, Reta Cook, Jessica
Diaz, Rudy Esselborn, Richard Falvo, Jamie Farias, Mary
Lou Gambee, Ken Gorski, Barbara Hicks, Norma Hinojos,
Arvis Jones, Frank Lujan, Gail Mallinson, Sahyly Martinez,
Claude Mathis, Tim Nugent, Saul Candelas, Bobby Ortega,
Graciano Ramirez, Robin Russell, Susan Silva, Georgia
Sinclair, Raymundo Vilca, Nita Corral-Nava, Nidal Freitekh
Members Absent: Steve Harmon, Stacy Mayo, Lilia
Medrano, Gloria Miller, Luiz Perez, Susana Rodarte, Irene
Sierra, Geraldine Rajski, Russell Smith, Richard Stevens,
Alma Valadez
I.
Call to Order and approval with corrections of July
2007 minutes.
II.
Susan Silva agreed to be secretary of the day.
III.
Sub Committees chairpersons were asked to explain a
bit of the duties and meeting dates for each subcommittee so that members could sign up for at least
one sub-committee that they wanted to serve on.
A.
B.
Hospitality - Susan Silva chairperson:
Hospitality has no set meeting dates. It is the
charge of this committee to plan the staffing of
hospitality tables at the beginning of the fall and
spring semesters. The volunteers working at
these tables greet and direct student the first few
days to the semesters.
Special Activities - no chairperson currently.
This sub-committee plans and hosts one activity
a semester for faculty and staff. A Spring Fling
was held last spring.
C.
Employee of the Month - no chairperson
currently. This sub-committee currently meets
the second Wednesday of every month to review
nominees and select for EOM in 4 categories.
The sub-committee is plans the celebrations,
which are currently held the third Wednesday of
every month.
D.
Facilities - Claude Mathis chairperson. This subcommittee discusses the physical aspects of the
campus such as furniture, cleanliness, and space
IV.
V.
for staff and faculty. They meet the last Monday
of every month.
Old Business
A.
District Report from Georgia is that the College
is trying to recuperate some of the funds lost by
the Governor's veto.
B.
The Students Services Center needs cleaning and
improvements
New Business
Chair-Elect - Dr. Richard Falvo was nominated and
elected
Secretary - Gail Mallinson was asked and agreed
Treasurer - Frank Lujan volunteered
Russell Smith needs a temporary replacement on the
IE team for this semester. Bobby Ortega agreed to
take care of that.
Notice of Attendance Requirements - members are
expected to come to meetings every month that a
meeting is called. Members are expected to call if they
have an excuse to be absent. Three unexcused
absences and procedures will be followed.
VI.
After adjournment sub-committees were meeting to
elect chairpersons or discuss monthly issues.
Adjournment at approximately 4:20 p.m.
Respectfully submitted by Susan Silva, Secretary of the Day
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/24/15
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October 30, 2007
Meeting was called to order at 3:05 p.m. with the
following members present: Tammie Aragon-Campos,
Martina Arriaga, Carmen Castillo-Attar, Pan Chudabala,
Javier Cisneros, Reta Cook, Jessica Diaz, Rudy Esselborn,
Richard Falvo, Jaime Farias, Mary Lou Gambee, Ken Gorski,
Barbara Hicks, Norma Hinojos, Arvis Jones, Frank Lujan,
Teresa Macias, Gail Mallinson, Sahyly Martinez, Claude
Mathis, Stacy Mayo, Lilia Medrano, Nancy Muniz (for Nita
Corral-Nava), Bobby Ortega, Geraldine Rajski, Graciano
Ramirez, Susana Rodarte, Robin Russell, Susan Silva,
Georgia Sinclair, Richard Stevens, Raymundo Vilca.
Members Absent: Saul Candelas, Richard Chavez, Nidal
Freitekh, Steve Harmon, Gloria Miller, Tim Nugent, Luiz
Perez, Irene Sierra, Alma Valadez.
Members Absent with Notification: Russell Smith
Approval of Minutes: The minutes from the September
meeting were presented and accepted with corrections.
Motion carried.
Committee Reports:
A.
Hospitality report was given by Susan Silva,
committee chair. No meetings are planned; however,
the committee will set up hospitality tables for students
in January 2008.
B.
Special Activities: co-chairs elected unanimously are
Lilia Medrano and Mary Lou Gambee.
C.
Employee of the Month report was presented by Reta
Cook, committee chair. The September employees
selected were Christopher Garcia and Norma Hinojos.
The October EOM is Jessabel Sanchez. The
November selections are Hilda Mendoza and Lucy
Flores. Reta reported that nominations for employees
who were not selected will be returned to the
supervisor for recommendation for the “Shooting Star”
award.
D.
Facilities report was presented by Claude Mathis,
committee chair who reported that Financial Aid and
Counseling Departments will negotiate for the best
usage of space in the SSC. Arvis Jones reported on the
need for a Student Union at all campuses. Claude
stated that a large portable will be set up for the Fire
Technology program. A master plan should be
developed for the Early College High School at VV.
There were no updates on the office moves; however,
the bathrooms in the A Building will be remodeled,
and the SSC will be re-roofed.
Georgia Sinclair discussed a letter to President Rhodes that
was forwarded to her by Saul Candelas with a memo
suggesting IE participate in the Salvation Army canned food
drive and help serve meals at the Opportunity Center over the
holidays. The motion to participate was accepted
unanimously; the co-chairs of the Special Activities
committee will work with Georgia to coordinate signup
sheets.
District IE Report: VV IE has $1000 budgeted with $975
available for our use as $25 was deducted for plaques of
appreciation used in September’s introduction meeting.
Georgia announced that the College has received its funding
of $6,000,000; constituency groups plan to ask the Board of
Trustees for additional pay raises. It was reported that
community colleges can tap into the State’s Innovation Fund.
District IE also discussed EOM nominations, specifically,
should students nominate faculty? VV IE will keep its
procedure of EOM nominations and selections as it is now.
Geology Lab Books: There were not enough books in the
bookstore at the beginning of Fall 2007 classes; however, the
problem was that the publisher shipped books with a missing
chapter, and the books were recalled. This should not be a
problem in the future.
Absence Policy: It was decided that Georgia will contact
Ron Stroud about members who miss more than 3 meetings
without notification. Should they be replaced? Should
faculty, who are considered adjunct in the summer, be
expected to attend summer IE meetings? After much lively
discussion, the motion to not require faculty who are on a 9month teaching contract to attend in the summer was made
and passed, having two nay votes.
New Business: Rick Falvo created a link for the VV IE
committee on the College’s web page. He asked for full
attendance at the November 27th meeting so Fernie Garcia
can take photos for the web site and the committee links.
Pan Chudabala stressed the need for student union buildings
and asked for the committee’s support. Discussion continued
on the possibility of having corporate sponsors to help
finance construction. A motion was put forward to the effect
that the VV IE supports building a student union at this
campus. Motion was approved unanimously.
There being no old business, the meeting was adjourned at
4:27 p.m..
Respectfully submitted by Gail Mallinson, Secretary
Discussions:
Z:/VV IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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November 27, 2007
Meeting was called to order at 3:04 p.m. with the
following members present: Carmen Castillo-Attar,
Richard Chavez, Pan Chudabala, Javier Cisneros, Reta Cook,
Jessica Diaz, Richard Falvo, Jaime Farias, Nidal Freitekh,
Mary Lou Gambee, Ken Gorski, Barbara Hicks, Norma
Hinojos, Frank Lujan, Teresa Macias, Gail Mallinson, Claude
Mathis, Bobby Ortega, Geraldine Rajski, Graciano Ramirez,
Robin Russell, Susan Silva, Georgia Sinclair, Richard
Stevens, Raymundo Vilca.
D.
Members absent: Martina Arriaga, Saul Candelas, Nita
Corral-Nava, Steve Harmon, Lilia Medrano, Gloria Miller,
Tim Nugent, Luiz Perez, Susana Rodarte, Russell Smith,
Alma Valadez.
Discussions:
Members absent with notification: Tammie AragonCampos, Rudy Esselborn, Arvis Jones, Sahyly Martinez,
Stacy Mayo.
Approval of Minutes: The minutes from the October
meeting were presented and approved. Motion carried.
Prior to the start of the committee reports, Fernie Garcia,
EPCC photographer, took pictures of the IE team and
committee members for the web page.
Facilities report was presented by Claude Mathis, chair.
The November meeting was canceled; however, Claude
had met with David Mena and staff to discuss the
handling of on-going problems, such as the state of the
restrooms in the A building. Claude also met with
EPCC Police Officers to discuss recent thefts of
computers and personal property. The College is
considering different steps to insure the safety of
property in labs, offices, and classrooms.
Georgia reported that in her meeting with the president, Dr.
Richard Rhodes said the architects working on the plans for
new construction should have a student union in those plans.
There will be a meeting in January with the IE chairs, deans,
and architects, and Georgia will arrange for an SGA
representative to attend. Georgia also reported that she will
contact the Salvation Army and discuss the College’s
sponsoring a canned food drive.
Richard Stevens reported that the faucets in the restrooms in
the SSC need to have aerators so the water doesn’t splash.
Richard Chavez said he would take care of the problem.
New Business:
Committee Reports:
A.
Hospitality report was presented by Susan Silva, chair.
The committee will have hospitality tables in the
classroom buildings for the start of the spring semester
classes. Georgia announced that Liz Ryan and Nancy
Tharp are coordinating a Safety Corps at each campus.
There was a discussion about disseminating safety
information, especially the need for students and staff to
call the EPCC Police Department first in case of
emergency.
B.
Special Activities reported that the committee will
begin meeting in January.
C.
Employee of the Month report was presented by Reta
Cook, chair. The December selections are: Edna
Castaneda-full-time staff, Joe Prieto-part-time staff, and
Teresita Munguia-part-time faculty. The ceremony will
be at 3 p.m. on December 4, 2004.
A concern was raised about the loud music in the cafeteria.
Claude will take care of the problem. He also told the SGA
representatives that there will be DJ’s working in the
College’s radio station by next semester.
The IE will not meet in December; the next meeting is
scheduled for January 29, 2008.
Meeting adjourned at 4:07 p.m..
Respectfully submitted by Gail Mallinson, Secretary, on
November 28, 2007.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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January 29, 2008
Meeting was called to order at 3:05 p.m. with the
following members present: Richard Chavez, Reta Cook,
Jessica Diaz, Rudy Esselborn, Richard Falvo, Jaime Farias,
Mary Lou Gambee, Barbara Hicks, Norma Hinojos, Arvis
Jones, Frank Lujan, Teresa Macias, Gail Mallinson, Sahyly
Martinez, Claude Mathis, Stacy Mayo, Lilia Medrano, Bobby
Ortega, Geraldine Rajski, Graciano Ramirez, Susana Rodarte,
Robin Russell, Georgia Sinclair, Richard Stevens.
Members absent: Saul Candelas, Pan Chudabala, Javier
Cisneros, Nita Corral-Nava, Nidal Freitekh, Steve Harmon,
Gloria Miller, Luiz Perez, Irene Sierra, Alma Valadez,
Raymundo Vilca.
Members absent with notification: Tammie AragonCampos, Martina Arriaga, Carmen Castillo-Attar, Ken
Gorski, Tim Nugent, Susan Silva, Russell Smith.
Guest: John Burch representing Student Government
Association.
Approval of Minutes: The minutes from the November
meeting were presented and approved.
Committee Reports
A.
Hospitality report was presented by Georgia Sinclair
for Susan Silva, chair. Committee received money for
January hospitality tables, but the request for
volunteers was not received by all employees via email. Susan will have a committee meeting at the end
of the semester to talk about alternative contact
methods for volunteers for Fall 2008.
B.
Special Activities report was presented by Lilia
Medrano, co-chair. The Spring Fling will be at the end
of April in the outdoor stage area. Lilia asked for, and
received, IE member volunteers to assist with
preparations.
C.
Employee of the Month report was presented by Reta
Cook, chair. The January selection is Elizabeth
Ontiveros-full-time staff; the February selection is
Paula Chavez, full-time staff. The ceremony will be at
3 p.m. on February 5, 2008 outside of Bobby Ortega’s
office.
D.
Facilities report was presented by Claude Mathis,
chair. He reported that a new part-time faculty cluster
office on the second floor of the A Building is being
developed. The committee is looking for funding for
furniture and computer stations.
committee will request student input on locations for tents
and furniture.
The committee proposed an art gallery to display student art
work in a protected area. Arvis Jones said that SGA funds
legacy projects and would consider an art gallery. She also
told the IE committee that the remodeling of the VV cafeteria
was the first SGA legacy project; the second was the photo
series at TM.
John Burch, representing SGA, reported that the association
will petition as many students as possible for support for a
student union at each campus. The association hopes to have
13,000 signatures to present to the IE Committee.
Discussions
District IE report: Georgia reported that the District IE
Committee discussed the need for a more permanent funding
arrangement for bus service to MdP. Arvis Jones said that
the SGA, in conjunction with Socorro and Clint, currently
funds the bus service, and they will decide later this year
whether to continue the funding.
Jenny Giron is checking the status of the televisions on all
campuses.
Old and New Business: None
Meeting adjourned at 3:35 p.m..
Minutes respectfully submitted by Gail Mallinson, Secretary,
on January 31, 2008.
There are funds to purchase tables and chairs for outdoor
spaces, but the committee will ask Physical Plant to fund
tents for those areas before purchasing furniture. The
Z:/VV IE TEAM MINUTES(COMBINED)
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11/24/15
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February 26, 2008
Meeting was called to order at 3:05 p.m. with the
following members present: Tammie Aragon Campos,
Martina Arriaga, Richard Chavez, Nita Corral Nava, Jessica
Diaz, Rudy Esselborn, Richard Falvo, Jaime Farias, Nidal
Freitekh, Ken Gorski, Barbara Hicks, Norma Hinojos, Arvis
Jones, Teresa Macias, Gail Mallinson, Claude Mathis, Stacy
Mayo, Tim Nugent, Bobby Ortega, Susan Silva, Georgia
Sinclair, and Richard Stevens.
Members absent: Saul Candelas, Carmen Castillo-Attar,
Pan Chudabala, Javier Cisneros, Nita Corral-Nava, Nidal
Freitekh, Steve Harmon, Sahyly Martinez, Gloria Miller,
Luiz Perez, Geraldine Rajski, Susana Rodarte, Robin Russell,
Alma Valadez, Raymundo Vilca.
Members absent with notification: Reta Cook, Mary Lou
Gambee, Frank Lujan, Lilia Medrano, Irene Sierra, Russell
Smith.
Guests: John Burch and Emma Gomez representing Student
Government Association.
Approval of Minutes: The minutes from the January
meeting were presented and approved with changes.
Safety Tip: Georgia advised everyone to use smoke
detectors at home and at work.
Committee Reports
A.
Hospitality report was presented by Susan Silva,
chair. There was no meeting in January. Meetings will
be scheduled toward the end of the Spring semester.
B.
Special Activities – no report.
C.
Employee of the Month report was presented by
Martina Arriaga. The March selection is Gabriel
Gaytan, Media Producer at ASC. The ceremony will
be at 3 p.m. on March 4, 2008 outside of Bobby
Ortega’s office.
D.
Facilities and Safety report was presented by Claude
Mathis, chair. There was no meeting in February.
However, there will be meetings with the architects at
all campuses in March.
E.
Treasurer’s report was presented by Georgia Sinclair
for Frank Lujan. The committee spent approximately
$200 for plaques, certificates, and frames, cakes, and
supplies. Anyone who has receipts for items
purchased should send them to Frank Lujan for
reimbursement.
March meeting will be scheduled. At that meeting, she plans
to discuss the Mission del Paso bus funding, classroom and
lab furniture, student unions at all campuses, and funding for
the part-time faculty cluster office at VV. Ron Stroud has
rescheduled the meetings with the architects, and Georgia
will send out a revised schedule to all members.
Old Business: Rick Falvo mentioned that some classrooms
in the A building are missing chalk. Richard Chavez said he
would have Israel Banuelos take care of the problem. John
Burch and Rick Falvo talked about the graffiti on the entrance
to the A building in the tunnel area and on the second floor
next to ISC. Richard Chavez said he would take care of the
problem.
John Burch and Arvis Jones said that SGA will continue to
collect signatures in support of student unions at all
campuses. SGA also plans to meet with the architects to
discuss student needs at all campuses.
New Business: Tammie Campos said that Tim Nugent will
be at all meetings with the architects. There was some
confusion about the IE teams’ having to prepare a list of
recommendations and priorities for the architects. Tim
Nugent explained CFA will prioritize those areas in need of
critical repair. The College has requested a 5, 10, and 15 year
master plan from CFA. There will be $29 million available
for repairs/renovations for all campuses, and each campus
will get a proportional amount. CFA will take all input and
give each campus a priority list of what needs to be done.
The Cabinet will then review the proposals and send the
recommendations to the Board of Trustees.
Tim also talked about the Ft. Bliss Campus. Since the
Department of the Army cannot do an environmental impact
study for civilian entities, EPCC hired a company to do a
traffic, biological, and environmental study. Congressman
Reyes is monitoring the progress of the new campus through
his Congressional Committee. Tim said we should have an
answer from the Department of the Army within 6-8 months,
and the campus could open by 2010.
Tim also talked about the probable need for classroom wings
at all campuses; there are no rooms available between the
hours of 7am-12 noon at any campus. The College is in good
shape financially and may issue general obligation bonds in
the amount of $150-200 million soon. EPCC has a cap on the
tax it can levy, and we are close to the maximum of 15 cents
per $100 valuation.
The next VV IE meeting will be on March 18, 2008.
Meeting adjourned at 4:10 p.m..
Minutes respectfully submitted by Gail Mallinson, Secretary,
on March 3, 2008.
Discussions
District IE report: Georgia reported that the District IE
presidents did not have a meeting with Dr. Rhodes yet; a
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March 18, 2008
Meeting was called to order at 3:05 p.m. with the
following members present: Martina Arriaga, Carmen
Castillo-Attar, Richard Falvo, Mary Lou Gambee, Norma
Hinojos, Frank Lujan, Gail Mallinson, Claude Mathis, Lilia
Medrano, Bobby Ortega, Paul Pearson, Susan Silva, Georgia
Sinclair
Members absent with notification: Tammie AragonCampos, Saul Candelas, Richard Chavez, Javier Cisneros,
Reta Cook, Nita Corral-Nava, Jessica Diaz, Rudy Esselborn,
Jaime Farias, Nidal Freiteikh, Ken Gorski, Steve Harmon,
Barbara Hicks, Arvis Jones, Sahyly Martinez, Stacy Mayo,
Gloria Miller, Tim Nugent, Luiz Perez, Geraldine Rajski,
Susana Rodarte, Robin Russell, Irene Sierra, Russell Smith,
Richard Stevens, Alma Valadez, Raymundo Vilca
Approval of Minutes: The minutes from the February
meeting were presented and approved.
Safety Tip: Rick’s safety tip was to scuff the soles of new
shoes with sandpaper to keep from slipping.
Rick Falvo showed the new VV IE web site and
discussed links to be added.
Discussions
District IE report: Georgia reported that in her meeting
with Dr. Rhodes he said there is not enough ridership to fund
the MdP bus routes. He also said the transfer of the land for
the new road at MdP is almost completed. The Department
of Defense has the environmental plans for the Ft. Bliss
Campus. If approved, construction can begin in 2009. If
DOD disagrees with the plan, El Paso’s congressional
representatives will send the Ft. Bliss Campus request to
Congress. Dr. Rhodes also said that EPCC is trying to buy
Farmer’s Dairy to use the land for the proposed Performing
Arts Center. There are also proposals to add two early
college high schools- one in Fabens and the other at the RG
Campus.
Old Business: None
New Business: None
Committee Reports
A.
Hospitality report was presented by Susan Silva, chair.
The committee will meet after Spring Break and come
up with ways to get volunteers for the hospitality tables.
B.
Special Activities report was presented by Lilia
Medrano and Mary Lou Gambee, co-chairs. The Spring
Fling planning is on schedule.
C.
Employee of the Month – no report
D.
Facilities and Safety report was presented by Claude
Mathis, chair. After discussion, it was agreed to tell
Tim Nugent that the committee recommends converting
the men’s room/shower area across from the Auto Tech
lab into a women’s restroom. This will alleviate the
shortage of women’s restrooms in the A building.
The next VV IE meeting will be on April 29, 2008.
Meeting adjourned at 4 p.m..
Minutes respectfully submitted by Gail Mallinson, Secretary,
on April 2, 2008.
Georgia then welcomed Paul Pearson, principal of the
Early College High School at VV, who told the
committee of the need for a pathway between the ECHS
portables and the campus. Claude proposed that the
committee send this recommendation to Tim; the
motion passed.
Claude gave an update on the part-time faculty cluster
office in A 2130. Georgia informed the deans present
that they had to put requests in their area plans for
computers, furniture, and lockers for the office area.
Claude said there will be a new computer classroom in
A 2314 by fall. The computers have been purchased,
and there is an estimate for furniture.
E.
Treasurer’s report was presented by Frank Lujan,
Treasurer. There is $738.80 in the VV IE Team
account. Anyone who has receipts for items purchased
should send them to Frank for reimbursement.
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April 29, 2008
Meeting was called to order at 3:05 p.m. with the
following members present: Tammie Aragon Campos,
Martina Arriaga, Carmen Castillo-Attar, Nita Corral Nava,
Jessica Diaz, Rudy Esselborn, Richard Falvo, Mary Lou
Gambee, Steve Harmon, Barbara Hicks, Norma Hinojos,
Arvis Jones, Frank Lujan, Teresa Macias, Gail Mallinson,
Sahyly Martinez, Stacy Mayo, Bobby Ortega, Paul Pearson,
Robin Russell, Georgia Sinclair, Richard Stevens, Raymundo
Vilca
Members absent: Saul Candelas, Richard Chavez, Pan
Chudabala, Javier Cisneros, Nidal Freitekh, Claude Mathis,
Gloria Miller, Luiz Perez, Geraldine Rajski, Susana Rodarte,
Robin Russell, Irene Sierra, Alma Valadez
Members absent with notification: Reta Cook, Jaime
Farias, Ken Gorski, Lilia Medrano, Tim Nugent, Susan Silva,
Russell Smith
Guest: Mary Scott
Approval of Minutes: The minutes from the March
meeting were presented and approved.
Committee Reports:
A.
B.
Hospitality report was presented by Rick Falvo.
Committee met on April 23, 2008, and hospitality tables
will be in all buildings for the Summer II semester. The
committee asked for and received volunteers for August
25 and 26, 2008. There will be maps and hallway signs
in place by August.
Special Activities was presented by Mary Lou Gambee.
The Spring Fling had fewer than 250 attendees; it was
suggested that the committee plan for 200 attendees
next year.
C.
Employee of the Month report was presented by
Martina Arriaga. The April selection was Lucia Garcia.
The May selections are Amada Marquez, interpreter
with the Center for Students with Disabilities and Susan
Silva, full-time faculty. The ceremony will be at 3 p.m.
on May 6, 2008 outside of Bobby Ortega’s office.
D.
Facilities and Safety- no report.
E.
Treasurer’s report was presented by Frank Lujan. The
Spring Fling cost $279, and there is $413 remaining in
the account. Anyone who has receipts for items
purchased should send them to Frank for
reimbursement.
Claude will present the redesign of the A building restroom
renovations along with the cost. Martina said that the
renovation will be a priority.
New Business: There was a discussion about the need for
classrooms to be swept and cleaned on a regular basis. Guest
Mary Scott explained that the ceramics room was dirty when
students returned from spring break. She called the Physical
Plant, and they responded to the problem.
It was mentioned that there is not enough janitorial staff on
the weekends to clean the restrooms. Georgia will pass this
information to Dr. Rhodes. The problem is with the contract;
the janitors are only doing what they are instructed to do,
which is not sufficient.
Georgia explained the potential safety issue of her work area
where there is only one working exit. Frank Lujan said the
CF and Associates looked at all safety concerns and should
have this in their report.
Rick thanked Arvis Jones for SGA funding for the
Borderland Speech Challenge.
Sahyly mentioned that student concerts outside the A
Building are too loud, and the noise travels into the library.
Arvis will look into this.
Nita Corral-Nava talked about excess furniture outside the
Recruitment Office in the SSC. CF & Associates saw this
and will include it in their report.
The next VV IE meeting will be on May 27, 2008.
Meeting adjourned at 4 p.m..
Minutes respectfully submitted by Gail Mallinson, Secretary,
on May 8, 2008.
Discussions:
Rick Falvo showed the IE web page which includes links to
all committees and IE meeting minutes.
District IE report: Georgia reported that the District IE
chairs did not have a meeting with Dr. Rhodes. Tim and
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May 27, 2008
Meeting was called to order at 3:08 p.m. with the
following members present: Tammie Aragon-Campos,
Martina Arriaga, Jessica Diaz, Rudy Esselborn, Richard
Falvo, Jaime Farias, Arvis Jones, Gail Mallinson, Claude
Mathis, Bobby Ortega, Richard Stevens, Raymundo Vilca.
Members absent with notification: Carmen Castillo-Attar,
Javier Cisneros, Reta Cook, Mary Lou Gambee, Ken Gorski,
Barbara Hicks, Teresa Macias, Stacy Mayo, Lilia Medrano,
Tim Nugent, Georgia Sinclair.
Members absent: Saul Candelas, Richard Chavez, Nita
Corral-Nava, Nidal Freitekh, Steve Harmon, Norma Hinojos,
Frank Lujan, Sahyly Martinez, Gloria Miller, Paul Pearson,
Luis Perez, Geraldine Rajski, Susana Rodarte, Robin Russell,
Irene Sierra, Susan Silva, Alma Valadez.
Discussions
District IE report: no report.
Old Business: Bobby mentioned that Melvin Partridge is
interested in attending the IE meetings to give updates on the
maintenance issues. Jessica said that the source of the leaks
carrying odors into her office area were found and will be
taken care of. She also mentioned that Maintenance brought
in traps to catch the rats in her area and that the trash was
being picked up on a regular basis.
New Business: None
The next VV IE meeting will be on June 24, 2008.
Meeting adjourned at 3:30 p.m..
Approval of Minutes: The minutes from the April meeting
were presented and approved with changes.
Minutes respectfully submitted by Gail Mallinson, Secretary,
on May 28, 2008.
Committee Reports
A.
Hospitality report was presented by Rick Falvo. All
plans are progressing for the fall semester. Bobby
asked whether the hospitality tables will be needed in
the future since EPCC now has information kiosks.
B.
Special Activities – no report.
C.
Employee of the Month – Martina Arriaga reported
for Reta Cook. There is no EOM for June; there will
be two selections in July.
D.
Facilities and Safety report was presented by Claude
Mathis, chair. The committee’s recommendation to
convert the men’s room/shower area across from the
Auto Tech lab into a women’s restroom is on track.
There is no news on how the money to upgrade the VV
Campus is to be spent. The committee is meeting with
the Physical Plant regularly. The SGA has approved
the locations for the picnic tables, tents, and benches.
Claude mentioned that the basketball court will be
paved and have a gazebo, but the Facilities Committee
and SGA did not have input on this. The deans will
ask for $9000 to furnish the part-time faculty office in
the A building.
E.
Treasurer – no report.
Rick Falvo showed the VV IE web site and the links that
were added.
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June 24, 2008
Meeting was called to order at 3:10 p.m. with the
following members present: Martina Arriaga, Nita Corral
Nava, Rudy Esselborn, Mary Lou Gambee, Barbara Hicks,
Frank Lujan, Teresa Macias, Claude Mathis, Lilia Medrano,
Susan Silva, Georgia Sinclair, Richard Stevens, Raymundo
Vilca.
Members absent: Richard Chavez, Nidal Freitekh, Steve
Harmon, Norma Hinojos, Arvis Jones, Sahyly Martinez,
Stacy Mayo, Gloria Miller, Bobby Ortega, Luiz Perez,
Susana Rodarte, Irene Sierra, Alma Valadez.
Members absent with notification: Tammie AragonCampos, Saul Candelas, Carmen Castillo-Attar, Javier
Cisneros, Reta Cook, Jessica Diaz, Richard Falvo, Jaime
Farias, Ken Gorski, Teresa Macias, Gail Mallinson, Tim
Nugent, Paul Pearson, Geraldine Rajski, Robin Russell,
Russell Smith.
Approval of Minutes: The minutes from the May meeting
were presented and approved.
i.
Frank Lujan pointed out that there is no hot water
in the ATC Building #2. Students and faculty
both need hot water, especially the Fire
Technology students and faculty.
Old Business – none
New Business
A.
Rick Falvo asked the Chair to distribute a memo
discussing what to do with any funds left in the IE
Team account.
i.
Susan Silva will receive $115 for hospitality
tables for Fall .
ii. EOM Committee will receive $35 for cakes
iii. There will be funds for a party for the IE team
with the remaining money.
The next VV IE meeting will be on July 29, 2008.
Safety Note: Take care for children when backing out of a
driveway and while driving on city streets.
Meeting adjourned at 3:35 p.m..
Committee Reports
A.
Hospitality – no report
B.
Special Activities – no report
C.
Employee of the Month – June EOM’s: Vickie
Aguilar, Registration Clerk, FT employee and Desiree
Aguilar, Registration Clerk, PT employee
Minutes respectfully submitted by Gail Mallinson, Secretary,
on July 3, 2008.
July EOM’s: Jenette Fasolino, Processing Clerk, FT
employee and Margaret Saavedra, Testing Services,
PT employee.
D.
Facilities and Safety- Claude Mathis reported that the
committee is meeting with Melvin Partridge on a
monthly basis to discuss maintenance problems. The
carpet in B 240 will be shampooed.
Officer Reports
A.
Treasurer’s report was presented by Frank Lujan.
There is $391.39 in the account as of June 24, 2008,
and the money must be spent prior to the end of the
fiscal year. Susan Silva will need about $100 for
hospitality, and the EOM Committee will need $35 for
cakes.
B.
Chair report was presented by Georgia Sinclair. The
District IE will meet with Dr. Rhodes on July 8, 2008.
Send any items to share with the president to Georgia.
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July 29, 2008
VV, B-240
I.
Meeting was called to order at 3:10 p.m. with the
following members present: Tammie AragonCampos, Reta Cook, Rudy Esselborn, Richard
Falvo, Mary Lou Gambee, Norma Hinojos, Frank
Lujan, Teresa Macias, Gail Mallinson, Georgia
Sinclair, Richard Stevens.
IV.
A. Treasurer’s report: Frank said there is
$156.32 in the IE account. Anyone who has
receipts for items purchased should send them
to Frank for reimbursement.
B. Vice Chair’s report: Rick reminded everyone
of the need for volunteers for the hospitality
tables for Fall. He also requested anyone who
is interested in serving an officer for the 200809 year to contact him.
Members absent with notification: Nita CorralNava, Jessica Diaz, Jaime Farias, Ken Gorski,
Barbara Hicks, Claude Mathis, Stacy Mayo, Lilia
Medrano, Susan Silva, Russell Smith.
Members absent: Martina Arriaga, Saul Candelas,
Carmen Castillo-Attar, Richard Chavez, Javier
Cisneros, Nidal Freitekh, Steve Harmon, Arvis
Jones, Sahyly Martinez, Gloria Miller, Tim Nugent,
Bobby Ortega, Paul Pearson, Luiz Perez, Geraldine
Rajski, Susana Rodarte, Robin Russell, Irene Sierra,
Alma Valadez, Raymundo Vilca.
C. District IE report: Georgia reported about the
meeting the District IE team had with Dr.
Rhodes. Team members from all campuses and
ASC discussed specific problems about their
locations.
V.
Approval of Minutes: The minutes from the June
meeting were presented and approved.
II.
Safety Tip: Georgia reminded everyone to drive
safely in the rain.
III.
Committee Reports
A. Hospitality report – Rick said that Susan Silva
has sent requests to all IE members to volunteer
for the hospitality tables.
Celebration
A. Rick presented coffee mugs to those members
in attendance, as thanks for having served on
the committees.
B. Georgia and Rick had cake and soft drinks in
appreciation for the team’s efforts.
VI.
Old Business: None
VII.
New Business: Richard Stevens asked that the IE
team have someone look into the water leak in A2320. Georgia said she would bring it up with Dr.
Rhodes.
VIII.
Next Meeting: The next VV IE meeting will be on
September 30, 2008.
IX.
Meeting adjourned at 3:40 p.m..
B. Special Activities – no report.
C. Employee of the Month – Reta Cook
announced that the EOM selections for August
are: Gene Brown, FT and Frances Nicholson,
PT. The ceremony will be on Tuesday, August
5 at 3 p.m.
Team Officers’ Reports
D. Facilities and Safety – no report.
Minutes respectfully submitted by Gail Mallinson, Secretary,
on July 30, 2008.
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VALLE VERDE IE TEAM
MINUTES FOR 2006-2007
September 26, 2006
Members Present: Uwe Agness, Yolanda Aguilar, Dr.
Tammie Aragon Campos, Martina Arriaga, Jose Arteaga,
Carmen Attar, Olaya Cazares, Rita Cook, Jessica Diaz, Rudy
Esselborn, Dr. Jaime Farias, Richard Falvo, Mary Lou
Gambee, Ken Gorski, Steve Harmon, Barbara Hicks, Glenda
Hill, Norma Hinojos, Arvis Jones, Teresa Macias, Gail
Mallinson, Sahyly Martinez, Claude Mathis, Stacy Mayo,
Lilia Medrano, Dr. Gene Müller, Bobby Ortega, Graciano
Ramirez, Robin Russell, Irene Sierra, Susan Silva, Georgia
Sinclair, Russell Smith, Raymundo Vilca, Charles Williams
Discussion: Posed questions: Should membership
be open to anyone who wants to be on the team?
Comments paraphrased:
The meeting was called to order by the chairperson, Glenda
Hill at around 3:30.
 Membership should be limited because certain
groups would be under or over-represented
otherwise.
I.
 Membership should be limited in light of the size
of the team.
 Voting membership should be limited to the
Charter, but all EPCC Valle Verde employees
may attend meetings.
Introductions
The chairperson asked everyone at the tables to introduce
themselves to the group. Members of the team
introduced themselves from their seats.
There was also a statement made about the 3absences policy and a clarification was made that if
a members absence are excused (due to illness or
legitimate other commitment) they are not
considered part of the three and you're out rule.
II. New Business
A. Nominations and Election of Chair-elect
The chairperson asked for nominations for this
position from the group. Stacy Mayo and Claude
Mathis were both nominated, but both declined the
nomination. Georgia Sinclair was nominated and
accepted the nomination. There were no other
nominations; therefore, Georgia Sinclair was elected
by acclamation as Chair-elect.
B. Nomination and Election of secretary, third
representative of the Valle Verde I.E. team to the
Institutional Effectiveness Committee. The
chairperson asked for nomination. Susan Silva
nominated herself. There were no other
nominations; therefore, Susan Silva was elected by
acclamation as secretary.
C. A discussion was called for by the chairperson about
membership and participation on the VV I.E. team.
Explanation: Valle Verde's team representation has
been different from other campuses. Over the
summer, the roster was aligned to the Charter, and
some members of the I.E. team were notified that
they were no longer part of the team.
Overall consensus: Voting membership should be
limited to the Charter.
III. Old Business:
Subcommittees:
Members of the team need to sign up for one of the three
subcommittees.
A. Facilities: Will be led by Mr. Claude Mathis.
(extension 2857). The building and its furnishings
and needs are the concern of this subcommittee.
They were responsible for the new furniture that was
recently installed. Meetings are the Monday before
VV I.E. meetings.
B. Employee of the Month: presently Uwe Agness and
Georgia Sinclair (extension 2618) are the only
members of this subcommittee. The choosing of 3
employees of the month, the awards, and ceremony
for employees of the month are the duties of this
committee. Meetings are a week before the VV I.E.
meeting.
C. Hospitality: led by Yolanda Aguilar (extension
2608). This committee has 20-25 members
currently. They are responsible for welcoming
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students and new faculty to our campus. Meetings
are held as needed.
Membership on any subcommittee is open every year. Please
call one of the extensions above to volunteer for your choice.
Meeting was adjourned at around 4:10
Respectfully submitted by Susan Silva, secretary
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October 31, 2006
chosen or the frequency of awardees. This would
continue to be monthly.
Members Present: Uwe Agness, Dr. Aragon Campos,
Martina Arriaga, Jose Arteaga, Carmen Attar, Olaya Cazares,
Richard Chavez, Reta Cook, Jessica Diaz, Rudy Esselborn,
Dr. Jaime Farias, Richard Falvo, Mary Lou Gambee, Steve
Harmon, Barbara Hicks, Glenda Hill, Norma Hinojos, Arvis
Jones, Teresa Macias, Gail Mallinson, Sahyly Martinez,
Claude Mathis, Stacy Mayo, Lilia Medrano, Dr. Gene Müller,
Tim Nugent, Bobby Ortega, Geraldine Rajski, Graciano
Ramirez, Robin Russell, Susan Silva, Georgia Sinclair,
Russell Smith, Richard Stevens, Alma Valadez, Raymundo
Vilca, Charles Williams
C. Claude Mathis reported that the Facilities subcommittee met Oct 30th. The fountains between
A and C buildings base floor were discussed.
Richard Chavez was consulted and the pumps for
these fountains are not commercial quality and
therefore the pumps did not last and are not
functioning. Ken Gorsky and Mr. Chavez will be
looking into correcting this situation.
Landscaping outside the gym area was discussed
and again Ken Gorsky and Mr. Chavez will be
investigating the prospects. Concerns were raised
about the automotive area and Dr. Jaime Farias
has taken care of this. Tim Nugent was asked
about paving the parking lot. A concern about the
bathrooms was raised. Inquiries into awnings
above the furniture were made, and the money for
such is not available. A visual of areas which
have been designated by the team for receiving
awnings was provided.
Absence, but called: Yolanda Aguilar, Chris Oatley
I.
The meeting was called to order by the chairperson,
Glenda Hill, at 3:00. September meeting minutes were
reviewed. With the correction of "elected by
acclamation" to 2B, the minutes were approved.
II.
A. Damian Tovar, Student Government President,
presented a report complete with visual aids on the
redecorating of the cafeteria. Colors and furniture
design were presented. Claude Mathis raised the
point of the piece of art on the bookstore side wall
needing to be preserved and more aesthetically
displayed. The wall needs colors that will "bring
out" this piece of art. Georgina Sinclair
concurred. Mr. Tovar stated that this point had
been raised and will be explored.
D. Yolanda Aguilar is the chairperson for the
Hospitality sub-committee. Due to her absence,
Glenda Hill reported on the importance of this
sub-committee. This committee, which needs
members, welcomes students the first week of
classes every semester. If all parties of the IE
team would participate in "manning" the
welcoming table, no one person would have to
stay longer than 15 to 30 minutes.
B. Student Leadership was scheduled to speak about
recycling, but did not appear.
III.
A. Susan Silva reported to the team that there were
members that have already signed up for a subcommittee (Employee of the Month, Hospitality,
and Facilities). Those names were read.
Chairpersons of the sub-committees were given a
master list of names to date. There are several
members that have not committed to a subcommittee yet. Charles Williams asked if subcommittee membership continued from the
previous year. Since the team had no roll sheets
from the previous year's sub-committees, a
member’s commitment to a sub-committee needed
to be restated.
B. Georgia Sinclair reported that Teresa Macias and
Lydia Jacobs were chosen as October and
November 2006 Employee of the Month. The
ceremony would be held November 15 outside of
Bobby Ortega's office at 3:00 and all members of
the IE Team were requested to be present.
Georgia also reported that the sub-committee is
discussing changes in the ceremony and frequency
of the celebrations, not in the number of people
IV.
Glenda Hill reported on the IE Committee. Miguel
Contreras - chairperson, Georgia Sinclair – co-chair,
Susan Silva - secretary. An increase of the allocations
for all IE teams will be discussed by the chairperson
with Dr. Rhodes, and the results will be reported to the
VV IE team at the November meeting. The amount of
any increase may be only to cover the cost of the
appreciation plaques given to the IE committee
chairperson and chairs of each campus at the first IE
Team meeting each year. This cost was born by the
Research and Development Division budget in
previous years; and Mr. Candelas, the R&D Vice
President and Dr. Stroud, Director, Institutional
Effectiveness, suggested that the IE moneys allotted by
Dr. Rhodes cover this cost from this year on.
V.
Olga Thurman is no longer a member of the VV IE
team and requests that the team take over the duties of
cleaning the VV bulletin boards. It was suggested that
the team obtain a list of bulletin boards and ask for
volunteers to clean them the last Friday of every
month.
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VI.
Bobby Ortega suggested that the EOM sub-committee
add an Employee of the Year, Employee of the
Semester, or metamorphose EOM into what we want
and need to keep morale high.
Smoking on campus and the placements of ashtrays was
discussed. The College policy is that smoking is permitted in
designated areas 15 feet from the building. A suggestion to
weld ash cans to the ground was made in order to ensure
smokers are unable to move them and smoke in designated
areas only.
Georgia Sinclair brought back the metamorphosis of
Employee of the Month. She compared VV to other sites
which often hold site-wide celebrations for all employees.
Bobby Ortega made a suggestion which Claude Mathis
turned into a motion to create a new sub-committee here at
VV, a Special Activity subcommittee. The suggestion was
made to have a "once-a-semester celebration" covered dish
on the week before finals. The motion was seconded and
approved by unanimous "aye" vote.
Meeting was adjourned at approximately 4:00.
Respectfully submitted by Susan Silva, secretary
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November 28, 2006
Members Present: Martina Arriaga, Olaya Cazares, Richard
Chavez, Rudy Esselborn, Dr. Jaime Farias, Richard Falvo,
Ken Gorski, Barbara Hicks, Glenda Hill, Arvis Jones, Teresa
Macias, Gail Mallinson, Sahyly Martinez, Claude Mathis,
Stacy Mayo, Lilli Medrano, Chris Oatley, Geraldine Rajski,
Graciano Ramirez, Susana Rodarte, Irene Sierra, Susan Silva,
Georgia Sinclair, Richard Stevens, Charles Williams.
Absent, but called: Dr. Campos Aragon, Reta Cook, Mary
Lou Gambee, Tim Nugent, Raymundo Vilca.
I.
Called to order at 3:05
A. October minutes approved with corrections.
II. A. Charles Williams has agreed to chair the new
Special Activities sub-committee. Volunteers to be
members to the new committee are being recruited
and the sub-committee will begin planning in the
New Year.
B. Employee of the month did not meet before the team
meeting. Georgia Sinclair reported that there had
been a site conflict and the subcommittee planned to
meet after the IE team meeting.
C. Claude Mathis stated that the Facilities subcommittee met November 27. He reported that the
fountains between the A and C buildings will be
turned on during the Spring 2007 semester.
Landscaping was under way in front of the A
building and gym. Mr. Gorski was conducting an
informal survey to ascertain the wishes of the people
entering the A building. The parking concern
created by the Automotive Repair garage would be
corrected. The purchase of eight Awning/shades has
been approved and sites have been chosen. They
will be eight foot high and Teal colored. Classroom
furniture is now a consideration of the facilities subcommittee. The sub-committee would like to hear
faculty preferences for classroom configuration.
Arvis Jones reported that pool tables and games on
the first floor of the C building and in the
passageway under the A building would enhance
student life and College atmosphere.
D. Hospitality committee did not meet.
III. A. Glenda Hill gave the District IE meeting report.
Smoking on every campus was discussed. Deans
must designate smoking areas and the police will
enforce the ordinance. It was agreed that providing
a nice comfortable area for smokers away from
building entrances would be the best solution.
Claude Mathis stated that smoking areas would be
discussed at the next Facilities sub-committee
meeting.
It was reported that Dr. Rhodes is considering
Miguel Contreras’ request to increase all IE team
budgets to $1,000 each.
B. Beautification is the charge given each I.E. team by
the president. Glenda Hill showed the VV I.E.
Team report compiled last year concerning
requested campus improvements. A survey
soliciting suggestions was sent out by hand and
through email to all VV employees. VV deans also
hosted a town hall meeting. Big and small ideas
were welcome. It is thought that this report may be
used to list the beautification needs for VV. There
can also be a new survey distributed through email.
It must be distributed and compiled quickly. The
suggestion was also made to have another town hall
meeting early in the Spring term and thereby give
VV a comprehensive project to give Dr. Rhodes.
Ken Gorski has a student related project of counting
the number of people who enter through every door
at VV
A request should be made concerning student views
on the campus's beautification needs. Arvis Jones
suggested a student survey. Dean Rodarte has
requested remodeling suggestions.
Signage could be a facet of campus beautification.
A suggestion was made that the graphic design
department could make temporary signs.
V. Steve Harmon requested volunteers to take over the
cleaning of the bulletin boards. Please send your names
in to him along with the bulletin board(s) you will be
cleaning the last Friday of every month.
VI. Susan Silva passed around a flyer requesting that
College disciplines promote their classes by coming to
the ESL completion ceremony on December 8, 2006 at
ASC. Claude Mathis requested that the flyer be
forwarded to him electronically.
Meeting adjourned at 3:45
Respectfully submitted by Susan Silva
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January 30, 2007
Members present: Dr. Campos Aragon, Reta Cook, Mary
Lou Gambee, Martina Arriaga, Olaya Cazares, Richard
Chavez, Rudy Esselborn, Richard Falvo, Ken Gorski,
Barbara Hicks, Glenda Hill, Teresa Macias, Gail Mallinson,
Sahyly Martinez, Claude Mathis, Stacy Mayo, Lilli Medrano,
Chris Oatley, Geraldine Rajski, Graciano Ramirez, Susana
Rodarte, Irene Sierra, Susan Silva, Georgia Sinclair, Richard
Stevens, Charles Williams
Absent, but called: Tim Nugent, Raymundo Vilca, Yolanda
Aguilar, Dr. Jaime Farias, Arvis Jones, Robin Russell
I.
Called to order at 3:05
A.
November 2006 minutes reviewed and approved, as
the final item.
II. Sub-committee Reports
A. Special Activities - Charles Williams announced that
he had volunteers to work on the sub-committee that
were not on the Valle Verde IE team. Irene Sierra,
Graciano Ramirez, Teresa Macias, Lilia Medrano,
and Susan Silva then volunteered to be on this subcommittee. Charles asked the IE team what sort of
activities should be planned. After some discussion
and suggestions, a SPRING FLING and
CHRISTMAS PARTY were accepted as the two
occasions for which to plan. Claude Mathis, Susana
Rodarte, and Bobby Ortega agreed they may be able
to donate funds to help with a Christmas party. The
Spring Fling would perhaps be a late afternoon
staff/faculty covered dish or BBQ on a Friday after
Spring Break. Charlie will call a meeting of the subcommittee and get started planning.
B. Employee of the Month - Georgia Sinclair reported
that Debbie Toynes was chosen EOM for December
2006. Leo Wallace and Pat Hernandez were named
Employees of the Month for January 2007. The
celebration was held for all three on January 24,
2007 at 3:00 on the second floor of the A building.
The Barnes and Nobles gift card was not able to be
given due computer problems. The frames done by
Irene Sierra were beautiful.
C. Facilities - Claude Mathis reported that the subcommittee held its meeting on January 29, 2007.
Tim Nugget attended this meeting and provided
information about a variety of topics. The cafeteria
annex remodeling has been approved and funded
and Mr. Nugget was not sure why it had not yet
started. There is a possibility of a Performing Art
center being built here at VV with 1000 seat
auditorium. There may be an additional
instructional wing at each campus. There are plans
for a new campus to be built on Fort Bliss and
provide service to both military and civilian
students. There will likely be a bond proposed in 2
years. The College is waiting so as to give the
school districts a chance to propose their own bonds.
Mr. Mathis also discussed trying to obtain crosswalk
flashing lights at the exit on Phoenix Street. A
repaving project will be considered for approval by
the board of trustees.
Olga Thurman wrote a letter asking for measures to
be taken to combat flooding here at VV. Stacy
Mayo brought up that previously there was to be
texture painting on the cement at entrances to help
with the potential slip and fall problems on the tile
floors during wet weather.
Mr. Bobby Ortega announced that there will be an
Ysleta Early College High School here at VV in Fall
2007. It will start with 100 Freshmen, however the
exact classroom locations are not yet determined. In
July the campus will take deliver on portable
classrooms from Hanks High School. Plans are
being made to move most non-instructional services
to ASC by 2008.
The fountains between the A building and the
cafeteria are functional.
A fourth portable for Fire Technology to house
showers and bathrooms has been delivered. Fire
Technology should be moving to MdP in two years.
There is also a re-lamping project that will begin in
the near future here on campus to replace current
lighting of D12 with D8 bulbs. This will save
energy.
D. Hospitality - Yolanda Aguilar could not attend, but
sends her appreciation for all the volunteers who
worked the welcome tables the first few days of the
semester.
III. Old Business
A. The President has agreed to increase the IE budget
to $1,000 per campus.
B. Charge for 2006-07 Beautification reports are due to
the president on February 28, 2007. Glenda sent out
an email and placed forms in mailboxes requesting
suggestion for the campus. There has been a good
response so far. She is compiling the responses and
will have the report ready for the IE team to look at
the day before it is due, February 27, 2007, at our
next meeting. All should solicit response from
students as well.
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The subcommittee will look at the Beautification
Project including expanding the planting of desert
landscaping. A temporary LANDSCAPING
COMMITTEE was formed by Georgia Sinclair, Ken
Gorski, Claude Mathis, Richard Chavez, Bobby
Ortega, Jessica Diaz, Rudy Esselborn, and Glenda
Hill to use exact maps and propose landscaping all
over the campus.
C. Smoking signs are not available yet at VV. The
deans need to designate smoking areas. Signs need
to be made or ordered. Deans are meeting on
January 31, 2007. This will be on their agenda.
hold as strong a meaning in the future and could
suffer vandalism. Instead a suggestion to make a
donation to the scholarship fund in the name of an
honoree was thought to be a better idea.
B. Instructors need to begin considering what furniture
they would like in classroom. There may be a
"Furniture Fair" that will be held where instructors
can go and look at furniture that is being considered.
Instructors should keep in mind that classrooms still
need to accommodate the same student capacity as
now.
Meeting was adjourned at approximately 4:05
Respectfully submitted by Susan Silva
IV. New Business - Additional President's charges
A. District IE Report - Memoriam Plaques were
discussed and voted against. The plaques would not
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February 27, 2007
follow up on the cleaning of these areas. The
stapling of notices outside of classrooms should
cease due to the fact that the walls will become
marred and unattractive.
Members present: Jose Arteaga, Dr. Tammie Campos,
Martina Arriaga, Olaya Cazares, Richard Chavez, Reta Cook,
Jessica Diaz, Mary Lou Gambee, Richard Falvo, Barbara
Hicks, Glenda Hill, Norma Hinojos, Teresa Macias, Gail
Mallinson, Sahyly Martinez, Claude Mathis, Stacy Mayo,
Lilli Medrano, Dr. Gene Müller, Bobby Ortega, Geraldine
Rajski, Graciano Ramirez, Susana Rodarte, Robin Russell,
Susan Silva, Georgia Sinclair, Russell Smith, Richard
Stevens, Alma Valadez, Charles Williams.
The sub-committee may want to consider having
corkboards installed outside of classroom. The
cleaning of the bulletin board needs to be kept up
with also. The sub-committee developed a
restroom checklist. Members will check the
restrooms and advise the necessary supervisors.
Absent, but called: Uwe Agness, Carmen Attar, Saul
Candelas, Yolanda Aguilar, Rudy Esselborn, Dr. Jaime
Farias, Ken Gorski , Ernie Gutierrez, Steve Harmon, Arvis
Jones, Gloria Miller, Vivian Nava, Tim Nugent, Chris Oatley,
Luis Perez, Graciano Ramirez, Susana Rodarte, Irene Sierra,
William Sulak, Raymundo Vilca
I.
There is a need for several offices and space to
accommodate current programs and staff. - Dual
Credit, and police department, etc. Many noninstructional offices are scheduled to move to the
ASC by Fall 2008. This may open up space for
instructional offices.
Call to Order
$31.7 million is now available to the College
through a restructuring of the College's debt. It is
not known how this money will be distributed, but
some will go for a new wing at VV.
The minutes for the January meeting were approved as
amended
II.
Committee Reports
For personnel looking to take over vacated space,
Mr. Mathis suggested interested parties put
together proposals and present them to the
Facilities sub-committee.
A. Special Activities - Charles Williams reported
there was a meeting of the subcommittee. There
was an exchange of ideas about the "Spring Fling"
a barbeque on April 13, 2007 from 12-5 p.m.. The
menu will be hotdogs, sodas, individual service
bags of chips and a treat. The sub-committee will
be contacting the music department for
entertainment. The committee is requesting that
the department heads solicit their employees for a
"head count" of people who will be participating.
This will enable the sub-committee to request
pricing and donation of products. Charlie will
send an email to department heads.
B. EOM - Georgia Sinclair reported that Mary Scott,
Rachel Ortega and Hector Arriola were chosen
EOM and the celebration was a success. It was
held outside Bobby Ortega's office on February
22, 2007 at 3:00. Bobby Ortega asked why the
celebration’s time and day was changed. Georgia
explained that in previous years the celebration
felt hurried and that by moving to a separate day
the sub-committee felt that the celebration could
be given the time it needed.
C. Facilities - Claude Mathis reported that the
committee met. The board approved $186,000 for
the repaving of the parking lot. The project is
should take one month and commence during
Spring Break.
It has come to the sub-committee's attention that
the sidewalks and other areas are dirty and
infested with bird droppings. Mr. Chavez will
There is a "Furniture Fair" being held March 9,
2007 at ASC. Interested parties should go and
look at what vendors are displaying. This will
allow faculty to have a better idea of what
suggestions they can make concerning the refitting
of classrooms and tutoring labs.
D. Hospitality - Yolanda Aguilar was unable to
attend the meeting. There is no report available.
III.
District Report - Glenda Hill reported
A. 1.
The IE team does have $964.
2.
The question came up of how to organize the
furniture needs project. Bobby Ortega stated
that he was asking his faculty for input via
email. The suggested was made that this
could be a topic of discussion during the trip
the deans were taking to Santa Fe on the
following day.
3.
Members were asked to look at the current
procedure for EOM. Any suggestions for
improvements are to be emailed to Georgia
Sinclair who is part of a District subcommittee. This sub-Committee will compile
all the suggestions from anyone in the District
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and will present them at the next IEC
meeting.
B. The Beautification project report was finished,
and the booklet compiled by Glenda was passed
around the team. Mr. Ken Gorki's students
prepared a visual rendering of some of the
beautification suggestions they heard from
students in their survey. These too will go to
Miguel Contreras for the president to see.
IV. New Business - Renewal of contracts for food
services.
The question was posed whether students are satisfied
with the food service available. A few members
answered that overall student are satisfied with
Subway and the cafeteria, but students would like
V.
more variety. Couldn't the College bring in more
restaurants like Burger King, Pizza Huts, etc? Most
restaurant chains cannot afford the "shut down" time
when students are not at the College.
Other Business - Increase in faculty parking. Many
suggestions were made including expanding the
current faculty and staff parking to the rows closest to
the gym side parking. Charles Williams moved that
the campus discontinue faculty/staff parking privileges
to the work/study employees of the College. The
motion was seconded by Dr. Rick Falvo. The motion
was passed by unanimous vote. Effective March 1,
2007 faculty/staff parking is not granted to work/study
employees anymore.
Meeting adjourned at approximately 4:35 p.m.
Minutes respectfully submitted by Susan Silva, secretary
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March 27, 2007
Members present: Jose Arteaga, Dr. Tammie Campos,
Olaya Cazares, Reta Cook, Rudy Esselborn, Dr. Jaime Farias,
Ken Gordki, Barbara Hicks, Glenda Hill, Norma Hinojos,
Teresa Macias, Gail Mallinson, Sahyly Martinez, Claude
Mathias, Lilia Medrano, Dr. Gene Müller, Chris Oatley,
Bobby Ortega, Geraldine Rajski, Graciano Ramirez, Robin
Russell, Susan Silva, Georgia Sinclair, Richard Stevens,
Charles Williams
Absent: Uwe Agness, Yolanda Aguilar, Martina Arriaga,
Carmen Attar, Saul Candelas, Richard Chavez, Dr. Richard
Falvo, Mary Lou Gambee, Ernie Gutierrez, Steve Harmon,
Arvis Jones, Stacy Mayo, Gloria Miller, Vivian Nava, Tim
Nugent, Luis Perez, Susana Rodarte, Irene Sierra, Russell
Smith, William Sulak, Alma Valadez, Raymundo Vilca
I.
Call to order
February minutes approved with corrections
II. Special Guest
A. Juan Flores – The Subway contract will be renewed
for another 2 years. If the team wishes to invite
competition after contract, IE will have to made
renovation to the current cafeteria facilities. A
market assessment has been done before by other
potential businesses, and those businesses decided
that it would not be a profitable spot for them to
operate, due to the limited facilities and closure time
between semesters. Buster’s is a sub-contractor of
the cafeteria from Subway.
B. Ed Howell could not attend the meeting, but did
provide a chair and desk set for viewing.
III. Sub-committee reports
A. Special Activities - Charles Williams reported that
many staff supervisors have reported back to him
with attendance to the April 13, 2007 Spring Fling,
but no deans had responded. Many members stated
that they had sent their names into their deans and
believed that the deans were passing the information
on to Charles. All in all the Spring Fling will
probably be attended by 300 faculty, staff, and
administrators. The subcommittee is working on
securing refreshments for that number of people.
Soft drinks, hot dogs, chips and ice cream are the
menu. Individually wrapped servicing was thought
to be best. Professor Leon Blevins has volunteered
to dance. It will be held in the village area. Bobby
Ortega will look into getting a volleyball net set up.
B. Employee of the Month - Georgia Sinclair
forwarded EOM information and are here now
added: April Employees of the Month:
Joy Myers - Anthropology/Geology Part-Time
Faculty
The celebration for these two people will be April
11, 2007 at 3:00 p.m. outside Bobby Ortega's office.
Cake and soft drinks will be served.
C. Facilities - Dean Claude Mathis reported that the
repaving of the parking lot has begun and should be
completed in a month. The fountains are fixed and
ready to be in operation. The checking of the
restrooms on campus is on-going by Ken Gorski,
and Mr. Chavez. With the new monies, they will be
making suggestions for improvement to these
facilities based on their report. A traffic light or
signs are needed for Phoenix and North Loop, but
there is no money for such. Since we are beginning
the new College High School, since we have "Kids
College" and there are children who participate in
the Americana Village, we may be able to appeal to
the city for money to have the signs and traffic lights
installed. There are confusing signs currently
installed driving from campus onto Hunter. The
chief will be presented with a suggestion that drivers
not be permitted to turn left from the right lane, as
they are now. Deans will meet on March 28, 2007
to come up with a plan to have a faculty-driven
decision made about furniture for the classrooms
and labs. There are plans for new lighting in the
outside stairways. The ASC - B building renovation
was supposed to start on March 1, 2007, but has
been postponed. There is a pre-construction meeting
on March 28, 2007 and construction should begin on
April 2nd. The project is due to be completed in 180
days.
D. Hospitality - No report
IV. Old Business
District Report - Georgia Sinclair - Our Beautification
plan was presented to the president. The Employee of
the Month procedure were amended so that an employee
can only be nominated once every 24 months and only
the names of the EOM will be submitted to the IE office.
The furniture fair and plans for purchases need to be
done through your dean.
V. New Business
Work/studies are not issued staff parking permits
currently. There is confusion as to what the verification
process is for a person requesting a staff parking decal
and how many decals are allotted for each employee.
VI. Other Business
Bulletin Boards - Ellie Medrano reported that some areas
of the College had a volunteer to help clean off the board
once a month.
Meeting adjourned approximately 4:00
Respectfully submitted by Susan Silva, secretary
Eva Dominguez - Registrar's Assistant Full-Time
staff
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VALLE VERDE IE TEAM
MINUTES FOR 2005-2006
September 27, 2005
ASC Auditorium
Members Present: Dr. John Lencyk, Chris Oatley, Olga
Thurman, Manny Velez, Bill Fowler, Gail Mallinson, Mary
Scott, Keith Townsend, Stacy Mayo, Dr. Gene Müller, Aggie
Becker, Lolo Mercado, Claude Mathis, Dr. Jaime Farias,
Uwe Agness, Alma Lopez, Glenda Hill, Daryle Hendry,
Georgia Sinclair, Jenny Giron, Dr. Ann Lemke, Ivette Chuca,
Bobby Ortega, Olaya Cazares, Ken Gorski, Charles Williams,
Martha Garcia, Alma Loya, Jose Arteaga and Jon Nelson.
Jenny Giron also proposed moving the Technical Resource
area located in C420 to the second floor C Bldg (offices 201203). The move would make it possible to offer training in
the evenings. The department would be more accessible to
staff and faculty.
Members Absent: Teresa Nevarez, Susana Rodarte,
Yolanda Aguilar, Luis Chaparro, Richard Chavez, Luis
Perez, and Margaret Rodriguez,
The Cafeteria Annex space needs to be modified to improve
its usage. Discussion followed on the possibility of
moveable/removable walls. This will be discussed at the next
meeting. It was moved by Keith and seconded by Jenny to
accept the committee’s report. The motion passed.
Part-time faculty could use the (C420) area and then B161
could be available.
Dr. Lencyk, VVIE Chair, called meeting to order.
Hospitality Committee:
First order of business was to accept nominations for the
positions of Chair-Elect and Secretary. Georgia Sinclair,
Teresa Nevarez, and Stacy Mayo were nominated for ChairElect. Teresa Nevarez received the majority vote. Pending
her acceptance she will be Chair-Elect. Alma Loya was
nominated for Secretary. Alma received the majority vote.
She accepted the position of Secretary.
Dr. Rhodes’ charge for 2005-2006 Academic year is for the
committees’ recommendations on facility improvements both
for new and remodeled facilities. Dr. Lencyk emphasized the
importance of input and participation from all members.
Attendance is crucial. Please let Dr. Lencyk know if you are
going to be absent.
Accomplishments for the past year were noted.
Charles Williams reported that the hospitality tables had once
again been a success. Students appreciated the directions,
pencils, pens, candies, cookies and water. Participation from
more staff and faculty would really be appreciated. It was
moved by Keith and seconded by Mary Scott to accept the
committee’s report. The motion passed.
Employee of the Month Committee:
Alma reported on the activities of the EOM committee. The
EOM celebration is held right before the IE Committee
meeting in front of the Campus Dean’s office. Everyone was
welcome to come. Also there was a request for nominations
for outstanding full-time staff, full-time faculty and part-time
at large. It was moved by Keith and seconded by Mary Scott
to accept the committee’s report. The motion passed.
Committee Reports
New Business
Facilities Committee:
Bobby Ortega reported on proposals submitted at the
Facilities Meeting on September 26th. The proposal from
Keith Townsend and Hector Serrano is for the 4th floor space
in the C Bldg. That department under Danny Matta will be
moving to ASC. They propose to move theatre and forensics
into that area. They would get a small performance space,
lab space for forensic rehearsals and offices for both Keith
and Hector. This would release two double offices presently
occupied by them in the A Building. Their committee fully
supported this proposal.
Jose from the physical plant reported that the chillers had
arrived and were being installed. There will be some areas
that might be affected, and may be warmer in the mornings.
John commented that due to Jose’s foresight regarding the
traffic/parking area affected with this project that there were
no accidents or problems.
Mary Scott reminded Bobby Ortega of a report they had
already compiled last year on facility improvements. Bobby
was asked to have a copy for the members at next month’s
meeting. Other items already discussed, such as new
furniture for the lobby areas was also included in that report.
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Jon Nelson commented on the quality of the new paper
towels being provided in the rest rooms. They are extremely
thin, tear easily and you end up using a lot of them. They are
packed in tight in the pa per dispensers making it difficult to
just get one or two. Dr. Lencyk stated that we would have
Israel come to the next meeting to discuss.
Dr. Müller commented on the noisy coolers in classroom
A2127. Jose responded that as soon as the new chillers were
in place it would take care of the problem.
Old Business
Dr. Lencyk will email the sub-committees listing to all VV IE
members. All members should be participating in at least one
subcommittee.
Adjournment
Meeting was adjourned at 3:15 motioned by Gail Mallison.
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October 25, 2005
Valle Verde B-240
Members Present: Dr. John Lencyk, Chris Oatley, Olga
Thurman, Manny Velez, Gail Mallinson, Mary Scott, Keith
Townsend, Yolanda Aguilar, Stacy Mayo, Aggie Becker,
Lolo Mercado, Uwe Agness, Richard Chavez, Glenda Hill,
Georgia Sinclair, Ivette Chuca, Bobby Ortega, Olaya
Cazares, Margaret Rodriguez, Charles Williams, Martha
Garcia, Alma Loya, Jose Arteaga and Susana Rodarte.
Members Absent: Jon Nelson, AlmaValadez, Luis
Chaparro, Dr. Jaime Farias, Luis Perez, Daryle Hendry,
Ivette Chuca, Ken Gorski, Dr. Ann Lemke, Claude Mathis,
Dr. Gene Müller, Tim Nugent and Saul Candelas.
Dr. Lencyk reported on Dr. Rhodes’ facility charge for the IE
teams. Dr. Lencyk noted that he and Glenda Hill would
develop a form so that all recommendations could be
captured. It was his understanding that all projects, both
renovations and new construction, were subject to the
facilities charge. He also requested that once the form was
developed all requests be forwarded to Glenda Hill. The list
will be continually reviewed by the VV IE team throughout
the year.
Hospitality Committee:
Keith moved and Gail seconded to approve the minutes.
Motion carried.
Yolanda Aguilar was selected chair of the Hospitality
Committee. Yolanda stated that she will schedule a meeting
in November. Attendance of committee members is very
important since we will be discussing the Hospitality Tables
for January 17th and 18th. The Deans were asked about their
donations of $100 for hospitality table supplies (giveaways).
Bobby Ortega and Susana Rodarte agreed to continue the
donation.
Election of Chair Elect:
District-Wide IE Committee:
First order of business was to re-open nominations for the
position of Chair-Elect. Keith Townsend and Glenda Hill
were nominated for Chair-Elect. Glenda Hill received the
majority vote. She accepted the position of Chair-Elect.
Dr. Lencyk reported that Lourdes Garcia was selected Chair
of DWIE. Dr. Lencyk was selected Chair-Elect. There were
no nominations for Secretary. Dr. Stroud reported that the
blood drives that had been held in the fall had supplied the
needs for all the El Paso and New Mexico region. An
Employee of the Month procedure had been distributed for
recommendations from each campus. Damian, Student
Representative, suggested more lighting under the A Bldg.
Dr. Lencyk walked through to check lighting and he reported
that there were sufficient lights for student usage.
Dr. Lencyk, VVIE Chair, called meeting to order at 3 p.m.
Approval of Minutes:
Committee Reports
Employee of the Month Committee:
Teresa reported on the employees of the month celebration.
Miguel Banda, FT staff, Police Department and Stephanie
McTague, PT staff, Testing Center were selected as the
November employees of the month.
There was a question on how Lomaland staff was going to be
merged in the EOM celebration. Olaya will check with AVP
Yolanda Ahner on how they want to handle employee of the
month nominations for employees at Lomaland.
Committee Information:
The Facilities committee meets the Monday before the IE
meeting. The EOM committee meets the 3rd Wednesday of
the month. The Hospitality Committee meetings will be
scheduled as needed.
Old Business
Facilities Committee:
There was no update on the signage project.
Bobby Ortega reported that a sub-committee has been
selected to make recommendations on the cafeteria annex
improvements. The sub-committee members are: Leon
Blevins, Susana Rodarte, Hector Serrano, Keith Townsend,
Georgia Sinclair and Mary Scott.
The requests for the 4th floor area (previously Media) for
Theatre Arts and Forensics and the Technology Resources
department move to the 2nd floor (both in the C Bldg.) have
been forwarded to Cabinet.
Also under old business, it was requested that Richard
Chavez report on the status of the following items:
1.
2.
3.
status of fountains between Bldg. A & Bldg. C
time-frame for renovating/painting the tower
continuing discussion of sidewalks on Phoenix
New Business
1.
There are concerns with the sharpeners in Bldg. A.
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2.
3.
There was concern with the fading parking lot lanes
– Mr. Chavez said that Mr. Mena was working on
getting them surfaced.
There is a need for lights above the signage on
Hunter. The right lane can turn left which can cause
accidents when the drivers on the left lane cannot
see the signage that allows the turn.
4.
Mary Scott suggested pizza and cake for EOM
celebrations.
Adjournment
Meeting was adjourned at 3:50 motioned by Teresa Nevarez.
Minutes respectfully submitted by Alma Loya, Secretary.
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January 31, 2006
Valle Verde B-240
Members Present: Uwe Agness, Yolanda Aguilar, Jose
Arteaga, Aggie Becker, Olaya Cazares, Dr. Jaime Farias,
Martha Garcia, Ken Gorski, Glenda Hill, Dr. Ann Lemke, Dr.
John Lencyk, Alma Loya, Gail Mallinson, Claude Mathis,
Stacy Mayo, Teresa Nevarez, Chris Oatley, Bobby Ortega,
Susana Rodarte, Mary C. Scott, Georgia Sinclair, Olga
Thurman, Charles Williams, Ricardo Villescas, SGA and
Jessica Gomez, SGA.
Members Absent: Luis Chaparro, Richard Chavez, Saul
Candelas, Ivette Chuca, Daryle Hendry, Lolo Mercado, Dr.
Gene Müller, Jon Nelson, Tim Nugent, Luis Perez, Keith
Townsend, Alma D. Valadez and Manuel Velez.
Dr. Lencyk, VVIE Chair, called meeting to order at 3:10 p.m.
Approval of Minutes: Motion to approve minutes was made
by Aggie Becker and seconded by Chris Oatley. Motion
carried.
Committee Reports
Employee of the Month Committee:
Teresa reported that the following employees received the
Employee of the Month certificate: Ana Resendez, Full-time
staff, Faculty Development Office; Jesus Aguilar, Full-time
Math Instructor and Enid Cordova, Part-time staff, ISC
department.
There are concerns with: acoustics in the hall where the
celebration is held, the traffic, noise levels, most employees
attending the celebration can not hear what is being said and
the “coldness” of the area and the event. Several suggestions
included having chairs brought in to create a more formal
sitting area, allowing recipients of the award to speak and use
a microphone while making the presentation. There were
concerns on making the celebration too loud and disturbing
the classrooms that are nearby. The EOM committee was
asked to discuss at their next meeting and bring in
recommendations to the next IE.
After some discussion, it was suggested that the EOM cakes
be purchased with the VVIE budget. Cakes were previously
charged to the Deans’ accounts. Also discussed was the
money needed by the Hospitality Committee for a campus
activity in April, Community College Month. The Deans
have agreed to complement the VVIE budget for such
activity. The budget balance as of January 12, 2006 is
$629.57. The expenditures in November of $36.43 included
the cost of the cake and sodas. The October expenditure of
$26.95 was for the cake only. The October cake was
purchased by Bobby Ortega’s account.
Bobby reported that on Wednesday, March 8 at 8 a.m. in the
Auditorium at ASC, the Purchasing Dept. will have five
furniture vendors’ displays. Ms. Cilyn Myers from the
Physical Plant provided this information at their Facilities
meeting. The furniture will include lounge, classroom, lab
and library furniture. All Deans have been invited to attend
to identify priorities for their respective areas. Furniture
priorities will be forwarded to Mr. Mena through the
President’s Office. The furniture will be purchased in phases
with VV getting first priority.
Bobby announced that there would be a Town Hall Meeting
on Tuesday, February 28th at 2:30 in the cafeteria annex. The
Valle Verde Deans set this meeting to receive feedback from
all employees and students on Valle
Verde facility needs and wants. It was suggested that a copy
of the Facility Charge Form be included in the next El
Conquistador. The Deans will also be emailing the IE
Facilities Charge Form to all their staff and faculty. All
responses will be included in the 2006 IE Charge Report
requested by Dr. Rhodes. Items to be included: long-range
planning, project lists for bonds, unified learning centers,
classrooms and faculty office space.
Ken reported on his research on tools for pigeon control. Ken
stated that bird spikes by Nixalite which come in strips could
be attached to the ledges of buildings. This would be the
most effective way to handle pigeons. The IE committee
approved the request and Bobby will be forwarding the
information to Mr. Mena for his handling.
Hospitality Committee:
Yolanda thanked all the staff and faculty that volunteered on
January 17th and 18th. The hospitality tables were once again
a great success. Yolanda compiled a list of all the volunteers
and sent it around to make sure she had not forgotten anyone.
She will be providing this information to Dr. Brown.
Yolanda also thanked all the Valle Verde Deans, Yolanda
Ahner, Tim Nugent and Saul Candelas for their contributions
to purchase the student giveaways.
District-Wide IE Committee:
Dr. Lencyk reported on the Student Gathering Survey. Valle
Verde needs include: improving environment, sitting areas
and study areas.
Dr. Stroud reported at the DWIE that EPCC continues to be
the largest blood donor in the county. Also reported was the
success of Dual Credit and SECC donations for 2005.
Other Business
Facilities Committee:
Status of column and logo paint?
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Contractors cleaning schedule?
Lack of response on facility status questions
New Business
The Valle Verde Institutional Effectiveness Campus Charter
was distributed to the members.
There was a concern expressed about College vehicles that
are parked in staff parking spaces. It was noted that the van #
32 actually belongs to the ISC. The van is used for their
distribution of mail and paper to the Mission del Paso
Campus. It was suggested that the van be given an assigned
parking space.
Dr. Lencyk will be sending out a formal invitation to David
Mena to attend the next IE meeting. We will not have an IE
meeting in February, since the Town Hall meeting scheduled
by the VV Deans will be held on that date. Teresa motioned
that Mr. Mena be invited to our March 28th meeting. The
motion was seconded by Olga. Motion carried.
Monthly Reminder: Bulletin Boards need to be cleaned
on the last Friday of the month.
Adjournment: Meeting was adjourned at 4:15. Motion by
Stacy and seconded by Martha. Motion carried.
Minutes respectfully submitted by Alma Loya, Secretary.
Dr. Lencyk questioned the status of the fountains. They are
still not working and they are now being used as a play area
by students. Trash is also being thrown into the fountains.
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