RIO GRANDE IMPROVEMENT TEAM MINUTES FOR 2015-2016

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RIO GRANDE IMPROVEMENT TEAM
For College Procedure
2.01.01.14: Committees
MINUTES FOR 2015-2016
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
October 13, 2015
Members in attendance: Jeffrey Brockhoff, Andrea Ceron,
Argelia Duarte, Elvira Fernandez, Jorge Gomez, Alvino
Hernandez, Dr. Christopher Kazanjian, Alexandra Macedo,
Eugenie Minot, Dr. Paula Mitchell, Daniel Nanguang,
Antonio Rodarte, Michael Timmons
VI.
Dr. Stroud: Dr. Stroud meet with the committee and
advised the chair, co-chair and 3rd representative
need to attend the district wide meeting to be held on
the last Tuesday in October so that district wide
elections can be administered.
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I.
Meeting was called to order at 3:02 p.m.
II.
Introduction of 2015-2016 committee members
III.
Election of Committee Members: Nominations
accepted for chair, Ms. Argelia Duarte, co-chair, Ms.
Eugenie Minot and third representative, Mr. Alvino
Hernandez.
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IV.
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VII.
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Motion to close nomination by Al Hernandez,
seconded by Alexandra Macedo
Motion passed unanimously
VIII.
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She advised RG has $5,000 for improvements.
Improvement ideas need to be submitted by
November 3rd deadline.
She advised last year’s improvements included
charging stations, magazine racks and planters.
Tables for students with disabilities will be in
the classrooms by the end of October.
Chairs for notetakers will also be in place by the
end of October.
Al Hernandez suggested commercial grade
window tinting as a possible improvement for B
building, 2nd floor and above.
Argelia Duarte suggested the possibility of
purchasing speed bumps and school zone lights.
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IX.
Motion to approve April 2015 minutes by Elvira
Hernandez, seconded by Eugenie Minot.
Updates to Campus Improvements: Dr. Mitchell
about campus improvements on the master plan.
She advised no timeline has been set.
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Dr. Mitchell spoke to the committee about
submitting ideas for campus improvements.
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Approval of minutes: Motion to approve March
2015 minutes by Al Hernandez, seconded by Elvira
Hernandez.
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Treasurer Election: Ms. Andrea Ceron volunteered
to serve as treasurer.
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V.
Elvira Hernandez motioned to close
nominations, seconded by Al Hernandez
Motion to vote in total by Al Hernandez,
seconded by Alexandra Macedo
Motion passed unanimously

There were no representatives from RG present
at the September meeting which caused a delay
in the elections.
It was discovered that Ms. Andrea Ceron was
not a current RG CIT committee member. Dr.
Stroud advised he would speak to the Dr.
Serrata in regards to her appointment.
Dr. Stroud advised that there were no minutes
submitted to his office from 2014-2015 school
year. Al Hernandez advised he would forward
the minutes to Dr. Stroud.
She advised the Ft. bliss campus is scheduled to
open in the Fall 2018.
She advised the committee that the Board of
Trustees in considering the possible sale of the
Stanton Building to EPISD.
She related the lift in the A building has been
installed.
She advised there is no available office space at
RG.
Gun Laws: Lt. Timmons advised the open carry law
goes into effect on January 1, 2016 in Texas.
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Open carry will not be allowed on campuses
throughout the state and EPPC police are
developing procedures to address any issues
officers may encounter such as a person
walking on the sidewalk with an exposed
firearm.
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Signs will be posted by January 1st advising no
open carry on campus.
In regards to concealed carry on campus this
will not go into effect until August 1, 2017.
The college will solicit feedback from students
and faculty in regards to college procedures.
Lt. Timmons stressed weapons must be
concealed at all times. If any weapon exposed
please call the EPCC police at 831-2200.
X.
Preparedness: Dr. Mitchell spoke about different
programs being explored by the college to address
different situations such as disasters.
XI.
Adjournment: Motion to adjourn by Alexandra
Macedo, seconded by Al Hernandez.
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Meeting adjourned at 4:01 p.m.
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November 10, 2015
Members in attendance: Jeffrey Brockhoff, Dr. Karina
Castillo, Argelia Duarte, Elvira Fernandez, Robert Ferrell,
Jorge Gomez, Priscilla Gutierrez, Alvino Hernandez, Dr.
Christopher Kazanjian, Alexandra Macedo, Dr. Paula
Mitchell, Valerie Mulligan, Daniel Nanguang, Antonio
Rodarte, and Lt. Michael Timmons
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VI.
RG Resource Fair:
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I.
Meeting was called to order at 3:07 p.m.
II.
Minutes Approval:
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III.
VII.
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Update of Campus/Site Improvement Plan
Submissions
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Argelia Duarte advised Ms. Ceron is unable to
serve as the treasurer.
Priscilla Gutierrez and Alexandra Macedo
volunteered to serve.
Motion by Alvino Hernandez to vote by secret
ballot, 2nd by Dr. Chris Kazanjian.
Motion unanimously approved.
Alexandra Macedo elected as treasurer.
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Employee of the Month:
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Discussion held in regards to nominations for
employee of the month, Aug.-Nov.
Nomination of Shanan Valles (August 2015),
Brandon Gutierrez (September 2015), Ysella
Fulton-Slavin (October 2015) and Juan Casas
(November 2015).
Motion to accept nomination in full by
Alexandra Macedo, 2nd Alvino Hernandez.
Motion passed
Nomination of Sandra Diaz (December 2015
employee of the month) by Alvino Hernandez,
2nd by Alexandra Macedo. Motion approved
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VIII.
V.
Argelia Duarte asked the committee to assist
with the sponsorship of the resource fair to be
held on March 16, 2016.
Motion by Alvino Hernandez to match last
year’s donation pending verification of the
amount last year’s donation, 2nd by Daniel
Nanguang. Motion passed
Election of Treasurer:
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IV.
Motion to approve October 2015 minutes by
Alvino Hernandez, 2nd by Daniel Nanguang,
approved
Motion to approve subcommittee members by
Alvino Hernandez, 2nd by Alexandra Macedo.
Unanimously approved.
Alvino Hernandez provided the members with
an estimate of $1,047.06 to tint 54 windows.
Physical plant recommended tinting all
windows for uniformity, pending cost estimate.
Motion by Elvira Fernandez to approve up to
$2,500 for window, 2nd by Alexandra Macedo
Motion approved
Argelia Duarte advised the speed humps project
is unable to move forward per a City of El Paso
directive.
Dr. Mitchell advised to take issue to district I.E.
for recommendations or alternatives.
Motion by Alvino Hernandez to ask the district
I.E. committee to request a traffic study, 2nd by
Alexandra Macedo. Motion Passed
Lt. Timmons proposed the installation of one
high tech emergency call box per campus.
Cost of $14,229.09 exceeds $5,000 allotted
amount
Motion by Daniel Nanguang to request
remaining districtwide funds to be put towards
the installation of the call boxes, 2nd by
Priscilla Gutierrez. Motion Passed
Old Business
Employee of the Month Subcommittee:
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Awards recognition for Fall 2015 recipients to
be held on December 1st at 3:00 p.m.
Recognition to include community
announcement, certificate and pen and pencil
set.
Dr. Mitchell advised that an employee of the
month subcommittee needs to be established to
solicit nomination for next semester.
Valerie Mulligan, Daniel Nanguang, Priscilla
Gutierrez and Elvira Fernandez volunteered to
serve on the subcommittee.
IX.
Dr. Mitchell advised the table and chairs for
students with disabilities will be placed the
classrooms over the Winter break.
New Business
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Robert Ferrell suggested placing blackboards
back in A-126 and A-127 as the current
whiteboards are ineffective.
Dr. Mitchell advised to ask Dr. Gamez to visit
the campus and look at the issue.
Dr. Mitchell advised the Wi-Fi is being
upgraded at the various campuses
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Robert Ferrell advised the up/down elevator
lights are not working.
Dr. Mitchell is aware of the issue.
Alvino Hernandez suggested placing a magnetic
entry on B-504 so that adjunct faculty can have
access down lunch hours.
Dr. Mitchell advised the process would be very
expensive to change over to proximity cards.
She suggested asking I.T. to staff the room
during lunch hours.
X.
Adjournment:
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Motion to adjourn by Daniel Nanguang, 2nd by
Elvira Fernandez.
Meeting adjourned at 4:15 p.m.
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December 1, 2015
Members in attendance: Jeffrey Brockhoff, Dr. Karina
Castillo, Argelia Duarte, Elvira Fernandez, Robert Ferrell,
Jorge Gomez, Priscilla Gutierrez, Alvino Hernandez, Paula
Meagher, Dr. Paula Mitchell, Eugenie Minott, Valerie
Mulligan, Daniel Nanguang, Antonio Rodarte, and Lt.
Michael Timmons
I.
Meeting was called to order at 3:10 p.m.
II.
Minutes Approval: Motion to approve November
2015 minutes by Elvira Fernandez, 2nd by Priscilla
Gutierrez, approved
III.
Update of Campus/Site Improvement Plan
without ports installed from last year’s
improvements.
IV.
Old Business
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The committee was advised that the window
tinting would be paid for by the Physical Plant;
therefore, the original $5,000 slotted for
improvements has been freed up and the
committee must act quickly to identify other
needs and submit them to Dr. Gross.
Argelia Duarte asked for suggestions/proposals
for the $5,000.
Valerie Mulligan suggested purchasing a
podium and mural for A-119.
Jeff Brockhoff suggested the purchase of a
television and furniture for the break/cafeteria
area. Dr. Mitchell advised the area belongs to
campus life and any improvements would be
through Ms. Jones.
Alvino Hernandez asked about the purchase and
placement of concrete cigarette butt disposals
by the main entrances to A and B building.
Antonio Rodarte suggested the purchase of a
large display board by the library in E building.
Antonio Rodarte inquired about placing 8 unit
mobile device charging stations throughout the
campus. The cost is $899.00 per unit. It was
found that E building is the only building
V,
New Business:
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VI.
Lt Timmons advised that a district wide
committee will be formed to address campus
carry issues to include door security, signage,
lockers, and panic buttons.
Robert Ferrell suggested placing blackboards
back in A-126 and A-127 as the current
whiteboards are ineffective. Dr. Mitchell
advised Dr. Gamez is looking into the issue.
Lt. Timmons advised the committee that active
shooter presentations are available through the
EPCC PD.
Argelia Duarte provided a timeline to submit
proposals for the campus improvements.
Friday, December 4th: Committee members to
email individual proposal or proposals to Ms.
Duarte.
Monday, December 7th: Ms. Duarte will email
all proposals to the committee for review.
Wednesday, December 9th: Committee
members to email their votes to Ms. Duarte.
Thursday, December 10th: Ms. Duarte will
email Dr. Mitchell the first three proposal
choices based on the committee’s vote.
Adjournment:
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Motion to adjourn by Karina Castillo, 2nd by
Lt. Timmons
Meeting adjourned at 4:05 p.m.
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February 10, 2016
Members in attendance: Jeffrey Brockhoff, Argelia Duarte,
Jorge Gomez, Priscilla Gutierrez, Alvino Hernandez,
Alexandra Macedo, Eugenie Minott, Valerie Mulligan,
Dolores Robles, Antonio Rodarte, and Lt. Michael Timmons
I.
Meeting was called to order at 3:06 p.m.
II.
Minutes Approval:
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III.
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VII.
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It was proposed to hold one event in November
and one in April to recognize the employees of
the month.
Dialogue presented to hold the employee of the
month recognition event for the Spring 2016
semester on April 12th at 2:00 p.m.
Discussion was addressed for each recipient to
receive district wide recognition, a framed
certificate and pen during the event.
Proposal was made to purchase balloons and a
cake
All RG Deans would be invited to the event and
photos would be taken.
A motion by A. Hernandez to accept the listed
proposals regarding the employee of the month
recognition in whole. Motion passed
unanimously
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Positive Issues/Concerns
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VIII.
A. Hernandez and A. Duarte spoke with the
committee about the proposals that were
submitted and approved by the committee in
December
A. Hernandez related that since the original
submission for window tinting would be paid
for by the college, the committee had to
resubmit another proposal in a very short period
of time
Committee members submitted proposals for
improvements
The charging stations for E building and
cafeteria upgrades in B building were voted on
and approved by the committee
New Business
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Employee of the Month Recognition
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V.
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Motion to approve December 2015 minutes by
A. Macedo, 2nd by A. Duarte approved
January 2016: Motion by E. Minot to nominate
Veronica Villalpando, Lab Assistant II
February 2016: Motion by P. Gutierrez to
nominate Carlos Mejia, Academic Advisor
March 2016: Motion by Lt. Timmons to
nominate Edward Thomas, EPCC Police Officer
April 2016: Motion by A. Rodarte to nominate
Gale Kristin Sanchez, Librarian
May 2016: Motion by D. Robles to nominate
Cecilia Montoya, Testing Services Clerk
Motion by A. Hernandez to accept all
nominations, motion passed unanimously
Old Business
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Employee of the Month
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IV.
VI.
A. Hernandez proposed that on a monthly basis
each committee member brings an idea or
suggestion for improvement to the committee
A master list would be compiled and maintained
so that a list is always available in the event a
proposal must be made quickly such as the
committee encountered in December 2015
E. Minot related to the committee the concern
over faculty inability to access the TRC office
on the 5th floor during lunch time hours
A. Macedo motioned that the committee speak
to the Deans at the next meeting to discuss the
issue and explore ways to best resolve the
problem. Motion passed unanimously
A. Duarte proposed that the committee create a
budget for marketing items so that the items
could be given away when faculty and staff
attend different events throughout the year.
A motion was made by A. Duarte to table the
discussion until the next meeting so that we
may a clearer understating of how much money
is allotted to the committee. P. Gutierrez
seconded the motion. Unanimously approved.
Adjournment:
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Motion to adjourn by Lt. Timmons, seconded
by A. Duarte
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Meeting adjourned at 4:06 p.m.
A. Duarte, E. Minot and A. Hernandez spoke of
identifying on a monthly basis one positive
aspect of RG and area of concern, such as an
area that needs improvement
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
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RIO GRANDE IMPROVEMENT TEAM
For College Procedure
2.01.01.14: Committees
MINUTES FOR 2014-2015
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
Emergency Meeting
March 3, 2015
RG A-121
conducted and it was the unanimous decision that
the Stanton Building project should be abandoned.
Members Present: Jeff Brokhoff, Mary Chavez, Argelia
Duarte, Elvira Fernandez, Souraya Hajjar, Alvino Hernandez
{Secretary), Dr. Chris Kazanjian, Rafael Ramirez, Shanan
Valles (Chair), Dr. Paula Mitchell, Gail Meagher, Mark
Norbeck, Marta Olivares, Eugenie Minott, Martha Sanchez
A question about the use of the vacant lot located at
the site of the old Hotel Dieu was opened. The lot,
located south of the Stanton Building is a one block
square of property which has been undeveloped for
years. Suggestions for use included a gymnasium,
student services center and/or student union and a
parking lot. No consensus was reached and no vote
taken on this property.
Excused: Dr. Eileen Conklin
Absent: Fatima Camacho, Roberta Rodriguez, Ruben
Villalobos, Officer Armando San Roman, David Coy, Robert
Ferrell, Brian Kirby, Cecilia Montoya, Marta de la Fuente
I.
Emergency meeting called to order by Chair Shanan
Valles at 3:04 p.m.
II.
Chair gave general explanation of the need for the
meeting as called for by Dr. Mitchell. Control of
meeting was passed to Dr. Mitchell.
Ill.
Dr. Mitchell explained the meeting had been called
in response to needs expressed as part of the District
wide Master Plan. The plan indicates a "space
enlargement" need district wide which included the
new Ft. Bliss campus. However, each campus was
being called on to make decisions on the proposals
being submitted by the plan makers. These
actionable items are being placed before each
campus committee to provide input on the options
being offered.
IV.
The first actionable item involved the Stanton
Building and its proposed use as part of the RG
campus operations. A brief discussion followed.
High points included the inconvenience associated
with a service office located several blocks from the
main campus. Most agreed that issues of safety, ease
of access and serviceability hampered continued
consideration for this building. A vote was
V.
The second actionable item involved additions to the
main campus of RG. Two proposals were discussed.
One involved the demolition of the existing library
and construction of a multi-level parking garage
with academic facilities included. Concerns for this
proposal focused on accessibility and ease of use to
the A and B buildings. Discussion focused on a
second proposal for construction of a multi-level
parking garage with classroom and office space
located in the existing parking lot between the A
building and Queen Ann structure. This was a more
convenient plan which puts it closer to the main
complex, meaning students, faculty and staff will
not have to cross public streets. This proposal was
more popular and the consensus was in support of
this proposal. A vote was taken and this proposal
approved.
VI.
Dr. Mitchell explained that the plans still have to be
submitted, followed by review and approval from
the president and ultimately approval of the board.
She emphasized this is a long term project and for
members not to expect construction to begin
immediately.
VII.
The meeting was adjourned at 3:31 p.m.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
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April 14, 2015
RG A-121
Members Present: Dr. Paula Mitchell, Gail Meagher, David
Coy, Marta de la Fuenta, Argelia Duarte, Elvira Fernandez,
Souraya Hajjar, Alvino Hernandez (Secretary), Dr.
Christopher Kazanjian, Eugenie Minott, Cecilia Montoya,
Marta Olivares, Rafael Ramirez, Roberta Rodriguez, Martha
E. Sanchez, Shanan Valles (Chairperson)
completed and presented. The plan, expected in
May, will dictate campus issue like space.
IV.
Chair Valles brought up some issues previously
discussed as on-going concerns including the need
for hooks or shelves in the men's rooms and sanitary
boxes in the lady's restrooms. Valles also brought up
problems associated with the white walls in rooms A
126 and 127. The dry wall markers do not erase
from the treated surface. The result is that instructors
are unable to use the wall for lecture purposes. The
problem is being addressed through Nancy Gomez
who has been in contact with the vendor.
V.
There was an update given by Shanan Valles on the
status of the magazine racks. Secretary Alvino
Hernandez gave an update on the charging stations
as well. In the case of the stations, Rick Lobato had
done a site evaluation and was going to develop the
specs as part of the project which will be outsourced. He had not finished the work because of
other issues but would get it completed as soon as
possible. The information would be sent to the VV
Committee for inclusion in their projects (at their
request).
VI.
Chair Valles mentioned again that the shortness of
the project announcement had resulted in few RG
submissions. She recommended the maintaining of
an "On- going" list of future projects which could be
quickly referenced when called for.
VI.
Chair Valles introduced new business; Dr. Stroud
had called for more names for Employees of the
Month. There were a variety of recognitions but it
was noted that RG is NOT known for its
submissions. Roberta reported a balance of $725 in
the account which needs to be used by August.
Valles called for some action so the money could be
used and Dr. Mitchell called for an "Employee
Recognition Committee" to be set up. The
committee members who volunteered were Chair
Valles, Secretary Hernandez and Dr. Kazanjian. The
committee will work to coordinate the recognition
event.
VII.
Committee members were reminded that April 20
was Earth Day on the RG campus and everyone was
asked to announce and encourage participation by
students. Part of the event would include a recycling
effort that would include electrical appliances and
clothing.
Excused: Dr. Eileen Conklin, Mark Norbeck
Absent: Jeff Brokhoff, Mary Chavez, Fatima Camacho,
Robert Ferrell, Brian Kirby, Armando San Roman, Freddy
Alii
I.
Meeting called to order at 3 p.m. by Chair Shanan
Valles
II.
Roberta Rodriguez made a motion to approve the
minutes from the March meeting. The motion was
seconded by Martha Sanchez and approved by
unanimous vote of members.
Ill.
Dr. Mitchell gave report on the results of the
emergency meeting called in March. The
information generated was passed on to Rick Lobato
so the RG input was on record and on file with
Physical Plant.
There was reference to the lift project and Lobato is
working with the company for final discussions, bidspecs and costs for the project. Once finalized, the
information will be presented to the board for
approval. The project will replace the old lift located
at the far end of the "A" Bldg.
Faculty offices, or lack of, continue to be a problem
on campus. Dr. Mitchell reported that every
available space on campus is in use and the
shortages continue. Several suggestions were made
by committee members as possible considerations
including the Stanton Building despite the
committee's prior recommendation to abandon that
project. This would require purchasing office
furniture and fixtures and people to volunteer to
move over there. A discussion was opened
concerning the vacant lot next to the library for
possible office space construction. The problem is a
re-zoning issue with the city which has been
unsuccessfully tried in the past. Other points of
discussion included the library and basement but in
the end it was determined there is no available space
on the RG campus.
Dr. Mitchell reported that while discussions go on,
most efforts will be on hold until the Master Plan is
A discussion on the legislation involving Texas
Carry Laws was opened. Some concerns were
expressed but final action would have to await the
Z:/RGIMPRTEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
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law going into effect and possible review for
application by the EPCC PD or Board.
Marvin Reynolds from Student Government
reported on a reduction in funding as a result of
legislative action.
VIII.
meetings during her tenure but communication with
the committee members for recognition would go on
through the summer by e-mail.
IX.
Mary Chavez made a motion to adjourn; seconded
by Martha Sanchez. Vote was unanimous and the
meeting ended at 3:45 p.m.
Chair Valles announced that her term as chair was
coming to an end and that she would be replaced by
Mark Norbeck in August. There would be no further
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
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RIO GRANDE IE TEAM
MINUTES FOR 2013-2014
September 24, 2013
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Members Present: David Coy, Marta de la Fuente,
Argelia Duarte, Elvira Fernandez, Charlotte Hollis, Brian
Kirby, Cecilia Montoya, Mark Norbeck, Marta Olivares,
Roberta Rodriguez, Shanan Valles, and Graciela Zavala
New Business:
(Concerns)A119 is noisy when using the “smart” podium.
Handrail B bldg. 4-5th floor loose near elevator.
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Members Absent: Dr. Eileen Conklin, Gail Meagher,
Robert Ferrell, Ysella Fulton Slavin, Eugenie Minott,
Rafael Ramirez, Ruben Villalobos, and Officer Armando
San Roman
Media carts – Frequently there are wireless problems. The
computers don’t seem to be updated with latest software that
is available elsewhere. There seems to be an IT disconnect.
Excused: Dr. Paula Mitchell, Fatima Camacho, Mary
Chavez, and Souraya Hajjar
The following three people have been selected as November
Employees of the Month at RG:
Minutes from April 30, 2013 were approved.
Sharon Olsen – IT
Patricia Montes- Lab Facilities Supervisor for Nursing
Margarita Castanon – Career Services Dept.
Officers for 2013-14 will be:
Chair – Brian Kirby
Chair Elect-Shanan Valles
3rd representative- Ceci Montoya
Meeting was adjourned at 4:16.
EOM: Committee will be: Mary Chavez, Elvira Fernandez,
Ceci Montoya, Shanan Valles and Grace Zavala.
Old Business:
RG Financial report: $.49 left in our account. Flags were
purchased and donated to Campus Life for expenditures for
Constitution/Patriot Day. Other summer expenditures were
the ice cream social and awards for Employee of the Month.
Facilities:
Flooding in the elevator of the H Building. Concerns that
stairwell signage was removed (or non-existent) from upper
floors during flooding. Library has leaks and mold problems
that are being addressed. The library will need to be closed
during some of the mold abatement which will require
construction.
Little Temple is once again open.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
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October 29, 2013
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Members Present: Dr. Paula Mitchell, Gail Meagher,
David Coy, Argelia Duarte, Souraya Hajjar, Charlotte
Hollis, Brian Kirby, Eugenie Minott, Cecilia Montoya,
Mark Norbeck, Marta Olivares, Rafael Ramirez, Roberta
Rodriguez, and Graciela Zavala

Members Absent: Dr. Eileen Conklin, Fatima
Camacho, Robert Ferrell, and Officer Armando San
Roman

Excused: Mary Chavez, Marta de la Fuente, Elvira
Fernandez, Ysella Fulton Slavin, Shanan Valles, and
Ruben Villalobos
Minutes from September 25, 2013 were approved.

We have continued requests from students and
community members for use of a “public” telephone. Dr.
Mitchell will check on this.

RG buildings’ Maintenance Issues: If you see something
that needs to be done, submit a work order to
Maintenance at x 2280 or via the electronic work order
submission program. Also let Dr. Mitchell know,
especially if you are e-mailing. Maintenance needs to
have work orders for any work that needs to be done.
Complaints were made about the A bldg. 2nd floor
restrooms – including photos. This is under evaluation.
Dr. Mitchell will schedule a maintenance walk through
again and will let RGIE members know when this will be
if we want to accompany them.

Cleaning problems: Take a picture – on phones or by
whatever means – if possible. E-mail maintenance or
cleaning complaints and cc Dr. Mitchell. Garage &
exterior cleaning is done by EPCC folks. Because of the
age of RG buildings things may be clean but don’t
necessarily look it.

Technology Issues - Wireless signals seem to be
intermittent and sometimes non-existent. Report
problems to IT Help desk (x6440) noting time and details
of location, etc. Also let Dr. Mitchell know of any issues.

Faculty & staff retirements – Current practice is giving a
plaque and public recognition at Board Meetings. Some
disciplines have done parties, etc. Should IEs do
anything? We will wait for a district-wide decision.
DWIE:

ASC would like to develop a master-plan for furniturepurchasing to implement a sense of cohesion or theme.
(RG would just like new furniture.)

MDP reported that the summer rains caused flooding for
some of their roads. This forced some road closures, thus
having some employees stuck/stranded on campus. MdP
IE team-members are working with the Army Corps of
Engineers to find some resolution to this issue.

MDP would also like to address their lack of foodoptions and look into viable possibilities (food trucks,
chain or franchise restaurants may not be options).

NW reported they met but nothing new to report.

TM reported they are researching costs to refurbish their
outdoor walking/hiking trail.

VV met and elected officers.

SGA met and will continue to work toward a smoke-free
campus. (This would be difficult at RG because of the
location on city streets.)
Old Business: Still no word on IE funding.
Facilities:

A company has been identified to help with
developing a Master Plan for all college facilities
including deferred maintenance. Planning will
include what exists on each campus and what
should be. The planning process will take 12-18
months. Ft. Bliss plan will be another 12-18
months. IE committees will be included.

Stanton Bldg. plans are being refined but not
finalized. Phase 1 includes moving the Police Dept.,
Gateway to College (already there), SGA, snack
area, and Student Services. Phase 2 & 3:
Respiratory, Geology (including a lab which they
don’t have now), Literacy (CEP), and general
purpose classrooms. CSD will also have a small
space.

Little Temple is now open again. Schedule use with
Roberta Rodriguez.
New Business:

Concerns about the Police Department’s offices being
relocated to the Stanton Building. This will be happening
but we should be seeing a presence. Cameras are being
hooked up. The current office will be converted to
faculty offices but the Traffic Office will not be moving
at this time.

We have a new police Lt. at RG – Lt. Guzman. Lt.
Williams is now at VV. Always call dispatch at x2200
for assistance.
Meeting was adjourned at 3:45.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
11
November 26, 2013

Members Present: Dr. Paula Mitchell, Gail Meagher,
Fatima Camacho, Mary Chavez, David Coy, Marta de la
Fuente, Argelia Duarte, Elvira Fernandez, Robert Ferrell,
Ysella Fulton Slavin, Souraya Hajjar, Charlotte Hollis,
Cecilia Montoya, Rafael Ramirez, and Shanan Valles.

Members Absent: Dr. Eileen Conklin, Eugenie Minott,
Mark Norbeck, and Officer Armando San Roman.

Excused: Brian Kirby, Marta Olivares, Roberta
Rodriguez, Ruben Villalobos and Graciela Zavala.

Guest: Aaron M. Montes, SGA

Electronic Cigarettes: No Policy Exists (Note: Dr.
Mitchell says a revised smoking policy is in progress.)

SGA: Discussions continue from last year’s Smoke-Free
Campus campaign.
New Business:

SGA - Aaron Montes brought up RG student activities
and concerns:
o
more parking
o
disinfectant for cafeteria tables
Minutes from October 29, 2013 were approved.
o
Lockers

o
Things to help promote student unity such as a
“Pride of Civility” program - wooden nickel, pass it
on, Possible speaker: John Quinones from ABC
news to bring on campus at ASC ($22K) for 45 min.
speech;
District Wide IE:
o
things like ghost tour

Northwest Campus is concerned with the Career
Center’s Hours of Operation. Can’t be changed because
of different VPs.
o
wish to make vacant lot near library into a park since
still unsold. Rezoning required could be part of
master plan.

Sustainability Project - Mayra Cordero presented. Will
present at RGIE in January.

Rio Grande Campus: Reported our Building
Maintenance issues & now have a report from Facilities
on these. Still need to do H Bldg.
Co-chair’s Meeting with Dr. Serrata: No report
Old Business:


No funding yet for IE committees.
Technology/WiFi Issues are a district-wide concern.
(Note: for Smart Classrooms, if there is specialized
software, let IMS know before they reimage computers)

Mission del Paso reported progress: Non-Smart
Classrooms. Media carts connected to a landline; project
underway to expand/boost WiFi capabilities.

Transmountain reported on repairs to their walking
trail, Adjunct Office Security Issues, Campus Clean-up.
EOM Recognition: Six trees were planted on the TM
campus in the name of each EOM.


Valle Verde: Privacy/Security Concerns for women’s
restrooms which do not have entrance doors.
ASC: Awaiting funds before deciding on EOM
Recognition

Student activities: Assisting with Christmas dinner at
Annunciation House Dec. 17; volunteering with
renovation of Reynolds Home in Lower Valley; Health
fair Dec. 2, limited # of free flu shots.

Facilities concerns – (send to Dr. Mitchell or report
directly to Facilities (2280) with cc to Dr. Mitchell.
Elevator lights aren’t indicating up or down; clocks
display different times in cafeteria area.

Employee of the Month: Suggested change: have
employee appreciation celebrations for all employees
twice a year including EOM but notify other campuses of
our EOM sooner. (Note: RG had tried to opt out of
EOM program in the past because we felt that all RG
employees are exceptional and it is difficult obtaining
nominees. Perhaps try again with Dr. Serrata.)

Selectees for Sep., Oct. &, Nov. – Sharon Olsen - IT;
Patricia Montes- Lab Facilities Supervisor for Nursing) ;
Margarita Castanon – Career Services

Raul Hernandez (Campus Life) volunteered to redo
planter decorations in Cafeteria area; IE approved letting
Dr. Saenz donate old silk flowers to an appropriate
charity.
Meeting was adjourned at 3:40.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
12
January 28, 2014

 petty cash requests require the Director’s
approval; Dr. Stroud assures a quick turnaround
for these requests;
Members Present: Mary Chavez, David Coy, Marta de
la Fuente, Argelia Duarte, Elvira Fernandez, Charlotte
Hollis, Brian Kirby, Eugenie Minott, Cecilia Montoya,
Mark Norbeck, Rafael Ramirez, Shanan Valles, and
Graciela Zavala.

Members Absent: Dr. Eileen Conklin, Gail Meagher,
Fatima Camacho, Ysella Fulton Slavin, Ruben
Villalobos and Officer Armando San Roman.

Excused: Dr. Paula Mitchell, Robert Ferrell, Souraya
Hajjar, and Marta Olivares

Guest: Mayra Cordero
 luncheons are absolutely forbidden by EPCC
policy;
 if an IE campus-team has an expenditure of
$100.01 or higher, that campus-team’s Financial
Officer will be allocated a check after making
the request and receiving approval;
 funds should be used to enhance the campus and
student-experience on that individual campus.

Campus/Site Teams’ Signage Reports (due to Districtwide meeting in Feb) and Updates

November 28, 2013 minutes were approved.

Chair’s Report on Meeting with Dr. Serrata: Nothing to
report
o
Northwest Campus - Created “Designated Smoking
Areas” report (copies are available)

Mayra Cordero, EPCC’s Environmental Specialist gave a
short presentation on the value and need for
implementing & maintaining a recycling programsustainability project at the College. Suggestions: Buy
local. Avoid plastic water bottles or use one that is BPA
free. Stainless steel containers are best option. Use
refillable bottles and a water filter. All plastics are oil
byproducts and have endocrine & hormone disrupters
that can leech into water if left in cars. Earth Day events
will be in April.
o
Transmountain - Created, distributed
“Transmountain Signage Needs (2012-2013)” in
which they identified areas most in need of signage.
Tree-planting for EOM recognition/campus
beautification update
o
Mission del Paso, Valle Verde, ASC - Nothing new
to report
o
SGA - Possible source for RG’s own signage
updating

District-wide IE, Campus/Site Teams’ Reports:
o

Funding Questions—approval of the same amount
as 2012-13. Dr. Stroud expressed and forwarded
concerns about each campus’s methods of spending
these funds; he strongly advised that each campusteam, if it has not already done so, elect a Financial
Officer during January’s IE site-meeting to oversee
all aspects of these monies. Other points conveyed
by the Director:
 purchase items LOCALLY (his emphasis) to
avoid shipping costs;
 forward all IE financially related paperwork to
his office;

New Business:
o
It is time for a new bulletin board - EOM photos?
Celebration?
o
Parking concerns –It is difficult to find sufficient
faculty/staff parking. Perhaps this is because the
college has hired more full-time faculty .
o
Old chalkboards – encourage changing to white
boards or painted walls that serve as white boards.
o
Questions about the status of the lot next to library –
park? Parking?
Meeting was adjourned at 4 p.m.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
13
February 25, 2014





Members Present: David Coy, Marta de la Fuente,
Elvira Fernandez, Robert Ferrell, Ysella Fulton Slavin,
Souraya Hajjar, Charlotte Hollis, Brian Kirby, Cecilia
Montoya, Mark Norbeck, Rafael Ramirez, Roberta
Rodriguez, Shanan Valles, and Graciela Zavala.

Members Absent: Dr. Paula Mitchell, Gail Meagher,
Eugenie Minott, and Officer Armando San Roman.
Excused. Dr. Eileen Conklin, Fatima Camacho, Mary
Chavez, Argelia Duarte, Marta Olivares, and Ruben
Villalobos.

Transmountain :

Art Instructor improved a dozen or so campus trashcans by painting them in new and appealing ways.

Financial Officer—Zaira Crisafulli

Further discussion on Designated Smoking Areas.
Valle Verde:

Financial Officer—Pilar Gamble

Questions about the use of funds (student-centered
rather than facility-based).

Discussion of new/differing approaches to EOM.

New donated filtered-water fountain installed, a
project coordinated by Mayra Cordero that, with
additional donations, may reach all campus sites.
Minutes from January 28, 2014 were approved.
Chair’s Report on Meeting with Dr. Serrata: scheduled to
meet March 21st in conjunction with members from
Faculty Senate.
District Wide IE:

Mission del Paso:

ASC: Nominated/discussed EOM.

Financial Officer—Vera Araiza

Discussion to change EOM recognition & process.


Hosting Texas primary debates in the ASC
Boardroom.
Back road to MdP remains an issue (still awaiting
word from District IE & Master Planning.)

Discussion and planning for installing bicycle racks
in, around the EPCC campus (with exception paid to
RG due to City of El Paso zoning issues).



Discussion on street names for the streets that run
through MdP. (Tabled until existing street names
are verified).
Northwest Campus :

Chose a financial officer

Propose adding maps to a main wall.
Rio Grande Campus:

Financial Officer—Roberta Rodriguez

Daniel Curiel coordinated earlier Signage
implementation efforts; distributed updated Signage
Report authored in years 2005-2008, 2013, and now
in 2014.

Discussed the frustration of the recruitment of
faculty and staff by higher administration for input
on such things as “signage” and “planning” only to
have many hours of work seemingly go ignored.


SGA :
Director of Institutional Effectiveness: A minuteswriting Template will be forwarded to Standing and
Campus committees’ Chairs and will also be available on
the website in order to create a less-burdensome mode of
generating meetings’ minutes.
Old Business:

Internet non-connectivity on campus, especially in
classrooms. Faculty having to resort to overhead
projectors and old “technology” and find it
embarrassing and unacceptable and it makes it
difficult to present what is now expected as quality
instruction. The promised improved bandwidth has
not happened. Suggested that faculty make note of
times and dates and have Dr. Carina Ramirez take it
to the board. Unequal services at each campus.

SGA wants to make corner lot as park. Perhaps use
IE funds to help with plantings, etc. if the lot can be
used for this purpose.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
14

Still need a resource sheet to refer people with
problems or in trouble to that could be posted or
given to instructors. Ysella Fulton Slavin will
compile this resource if information is submitted to
her at [email protected] Students with significant
problems (abuse, no food, etc.) have retention issues
since they need to have coping mechanisms in place
in order to attend college. Other institutions have a
place like a non-denominational Chaplain’s office or
some other source to which students can be referred
to help them solve these problems. All instructors
and staff members need to have the information as
to where to refer people with these types of issues.
(Not to have to solve them – just refer them.) The
next Classified staff meeting (Feb. 28) includes a
presentation on STARS (Sexual Trauma Assault
Response Services).
New Business:

Student Resource Fair is upcoming (April 30th) at
the Rio Grande campus.

There is an increased amount of vandalism
(increased tagging) in stairwells and hallways. Also,
spitting on walls and projector screens in rooms like
A230. All staff need to contact x2280 and alert Dr.
Mitchell when this is observed. We would urge
maintenance to have tagging removal as a priority.
Perhaps IE funds could be spent on fake cameras to
be mounted on the walls in problem areas.


There seems to be a disconnect between input
(surveys) and action on part of college.

Faculty/staff parking signs were removed from
parking lots by campus police. This has become an
issue because of the increased number of full-time
faculty. It seems that decisions of this type were
made without input from the parties involved. This
will be taken to the Faculty Senate.

Announcement signs (lights) in elevator indicating
floors don’t always work. (Maintenance issue for
x2280.)

Plants- Perhaps IE funds could be spent on concrete
pots/planters. The patio near the parking garage
needs maintenance including water for trees.

Phone directory on the web seems to be incomplete
or incorrect. You need to know a person in a
department to find a campus extension (ex. Financial
Aid – no listing for RG.)
Employee of the Month: RG would once again
recommend not continuing the EOM program at RG.
Meeting was adjourned at 4:02.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
15
March 25, 2014

Members Present: Gail Meagher, Mary Chavez,
David Coy, Argelia Duarte, Robert Ferrell, Charlotte
Hollis, Brian Kirby, Euginie Minott, Mark Norbeck,
Marta Olivares, Rafael Ramirez, Roberta Rodriguez,
Shanan Valles, and Graciela Zavala.

Members Absent: Fatima Camacho, Ruben Villalobos,
Officer Armando San Roman

Excused: Dr. Paula Mitchell, Dr. Eileen Conklin, Marta
de la Fuente, Elvira Fernancdez, Ysella Fulton Slavin,
Souraya Hajjar, Cecilia Montoya

Campus/Site Teams’ Latest Meetings’ discussions:

Transmountain—Campus Beautification Projects

Northwest Campus—Outdoor Lighting Issues

College Recycling/Sustainability Project—Filtered
Water Fountains

Rio Grande Campus—Wireless & technology issues

Mission del Paso—Roads, Access to Campus

SGA—Campus Improvement Projects

Minutes from February 25, 2014 were approved.

ASC—Safety/Security Issues

Short presentation and proposal from local muralist,
Cesar Inostroza , who would like to do a mural for RG.
He is proposing a shadow box style mural with wooden
panels. This would be similar to a painting that could
be moved from one location to another. Subjects could
be medical related. Other suggestions made were to
include the Sunset Heights historical area. Possible
locations: vending area near library or the upper tier in
the Cafeteria. Proposed cost is $3800 but he will work
with our budget. He will work up a revised plan and
bring it back to another meeting. We couldn’t give any
possible financial commitment without more deans’
approval since neither Dr. Mitchell nor Dr. Conklin
were able to attend. His proposed budget is more than
the RGIE’s annual budget.

Valle Verde—Master Planning Inclusion concerns




Treasurers report: Available balance $875.

Employee of the Month: Only 3 nominations have
been received this year. Still have “awards” purchased
for this year. Committee will ask to have an e-mail sent
out monthly with the EOM forms to all RG personnel in
hopes of receiving more nominations.

Old Business:
Hummingbird Garden: Dr. Mitchell reported that a
group of students have received permission to plant a
garden outside of the H Building, near the parking
garage, and part of the patio of the H Building.
Chair’s report on meeting with President, Vicepresident of Instruction, and Faculty Senate
representatives: Dr. Serrata will attend the DWIE
committee meeting in April 14. He is aware of wireless
technology concerns. So far nothing is happening on
master plan but things are supposed to be happening
soon. Faculty Senate is moving toward a resolution to
ban all nicotine delivery systems (including electronic
cigarettes) on all campuses. Dr. Serrata was unaware of
the homeless situation at RG.


Informational Brochure for students – Counseling
already has an informational brochure for students
plus a 211 brochure with information for social
services. FYI, 311 is a phone number for repairs –
streets, non-emergency police - pot holes, nonfunctioning lighting. CSD will try to get more of
these to be made available in multiple locations.

Resource Fair – Argelia Duarte thanked the
committee for the $100 donation in support of the
Resource Fair to be held still needs goodie bag
sources. Discussed possibly chance of changing this
event to Fall. (This would be difficult because it is
such a busy time for counselors.)
New Business: How best to spend money since EOM
awards have already been purchased. Suggestions were:

hooks for all restroom stalls

air fresheners in older restrooms (Bathrooms are
“frightening,” because of “sewer” problems here)

More of the plastic strips for privacy

Hot dog social for faculty & staff on May 9th
DWIE report:

Smoking ban on all campuses

Continued Projects: Signage Needs Report in
compilation phase

Human/Social Services Resource Fair

Safety/Security Issues – lighting, homeless

Adjournment at 4:18.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
16
RIO GRANDE IE TEAM
MINUTES FOR 2012-2013
September 25, 2012


Members present: Dean Gail Meagher, Mary Chavez,
David Coy, Charles Fitzgerald, Hilario Hernandez,
Charlotte Hollis, Brian Kirby, Cecilia Montoya, Marta
Olivares, Cynthia Olivas, Rafael Ramirez, Dr. Nader
Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz,
Patricia L. Shanaberger, Shanan Valles, and Graciela
Zavala.
Campus information:
Members Absent: Dr. Eileen Conklin, Fatima
Camacho, Marta de la Fuente, Elvira Fernandez, Ysella
Fulton Slavin, Souraya Hajjar, Jose Luis Lopez, Victoria
Ochoa, Robert Pandy, Sandra Shuya, Julieana Toth, and
Officer Armando San Roman.
Employee of the Month: The following people were
nominated and approved by the RGIE as employees of the
months for the following months:

Excused: Dr. Paula Mitchell.

Guest: Robert Ferrell, former Chair
Treasurer’s report: Summer expenses were for plants and the
ice cream social.
Elections were held for RGIE officers. Dr. Nader Rassaei will
be chair for this year, Charles Fitzgerald will be chair elect
and Brian Kirby will serve as the new 3rd representative.
The College is going back out for bid for replacement
flooring for the Little Temple.
Dr. Mitchell had a meeting about the Stanton building that
conflicted with this meeting.
June - Anabel Salazar – Tutorial
July - Patricia Arguelles - GCA
Aug – Jose Cano -CSD
Sep – Armando Sosa, Nursing
Oct - Consuelo Esparza, GCA
The celebration will be held in October at the RGIE meeting
if funds become available.
Comments were made about how well the plants inside and
outside look and how it has improved the appearance of the
campus.
Meeting was adjourned at 4:23.
Employee of the Month subcommittee for this year will be:
Grace Zavala, Dr. Roswitha Saenz, Mary Chavez, Cecy
Montoya, and Shanan Valles. Thank you for new volunteers
for this committee.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
17
October 30, 2012



Members present: Dean Gail Meagher, Mary Chavez,
David Coy, Marta de la Fuente, Elvira Fernandez,
Charles Fitzgerald, Ysella Fulton Slavin, Hilario
Hernandez, Charlotte Hollis, Jose Luis Lopez, Cecilia
Montoya, Victoria Ochoa, Marta Olivares, Rafael
Ramirez, Dr. Nader Rassaei, Dr. Roswitha Saenz,
Patricia L. Shanaberger, and Officer Armando San
Roman.
Members Absent: Dr. Eileen Conklin, Fatima Camacho,
Souraya Hajjar, Cynthia Olivas, Robert Pandy, Roberta
Rodriguez, Sandra Shuya, Julieana Toth, and Graciela
Zavala
Excused: Dr. Paula Mitchell, Brian Kirby, Shanan
Valles.
The committee approved expenditures of funds up to
$100.

Labels for historical photo exhibit need to be
changed. Some have dirt/sand in them. Others are
incorrect. Charlotte Hollis is to investigate price.
Maintenance has promised to have a representative at every
meeting since many of the concerns this committee voices
deal with their department. Dr. Rassaei will check and invite
them to the next meeting.
Parking concerns:
Because parking isn’t enforced the first week of the semester
faculty and staff frequently can’t find parking during that
week. We would like to have parking sticker enforcement
without lapses. This will be taken to the DWIE.
Old Business:

District IE Report:
o
o
Dr. Serrata attended the DWIE. Stated that
he had started it at his previous institution
and served on it for 10 yrs. He emphasized
the importance of IE committees and
applauds their recommendations.
The DWIE would like to create a districtwide directory of all available rooms for
meetings to include size, equipment
available, seating and times available. Also
needed will be the contacts for room
availability. Patsy Hernandez has much of
that information for classrooms, if these
need to be included.

Treasurer’s report: Yearly budget has been approved
with $975 available for each campus IE.

Facilities: Problems with water every time it rains
near H building. New chiller on H building is not
always working and many rooms get hot.
New Business:

Papagayo: Ysella Fulton-Slavin volunteered to do a
Dia de Muertos bulletin board in memory of those of
our staff who have passed: Mary Alanis, Jerry
Gathings, Adela Zubiate-Rodarte, Maurice Heller,
Mary Lou Rivera. Theme: “Gone but not forgotten.”
Employee of the month parking: Is it possible to have EOM
designated parking at RG? The problem would be that this
would need to be moveable since recipients park in many
different parking lots. Perhaps some kind of magnetic sign
could be placed over faculty/staff sign or replacement sign
could be created for this purpose.
Employee of the Month: The following people were
nominated and approved by the RGIE as employees of the
months for the following months:
June - Anabel Salazar – Tutorial
July - Patricia Arguelles - GCA
August – Jose Cano -CSD
September – Armando Sosa, Nursing
October - Consuelo Esparza, GCA
November EOM choice will be approved by email since the
committee hadn’t met to make their recommendation. The
celebration will be held at the November RGIE meeting for
the June – November recipients since that is the last meeting
of the semester.
We had a discussion about putting EOM photos on display.
We will see if there is a display case (locked) to show the
EOM photos.
Meeting was adjourned at 4:01.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
18
November 27, 2012

Members present: Dean Gail Meagher, Dr. Paula
Mitchell, Fatima Camacho, David Coy, Marta de la
Fuente, Elvira Fernandez, Charles Fitzgerald, Ysella
Fulton Slavin, Souraya Hajjar, Hilario Hernandez,
Charlotte Hollis, Brian Kirby, Cecilia Montoya, Victoria
Ochoa, Cynthia Olivas, Rafael Ramirez, Dr. Nader
Rassaei, Dr. Roswitha Saenz, Patricia L. Shanaberger,
Shanan Valles, and Graciela Zavala.

Members Absent: Dr. Eileen Conklin, Robert Pandy,
Sandra Shuya, Julieana Toth, and Officer Armando San
Roman.

Excused: Mary Chavez, Jose Luis Lopez, Marta
Olivares, and Roberta Rodriguez.

Guest: Octavio Gonzalez, Physical Plant
Facilities: We welcomed Mr. Gonzalez and hope there will be
a physical plant representative at every meeting.

Bids on Little Temple floor are in but the bids came
in too high. Because it is an historical building there
are additional limitations on any construction.
Discussion was that it has been almost 2 years since
we have had use of the building which is used
especially for Community College Week in May and
the Arts festival. Without that facilty, RG has been
severely limited in sponsoring events during those
times.

Stanton Building:
o
A Celebration was held for the Employee of the Month for
the following people and months: June - Anabel Salazar –
Tutorial; July - Patricia Arguelles – GCA; August – Jose
Cano –CSD; September – Armando Sosa, Nursing;
October - Consuelo Esparza, GCA; November – Maria
Valadez, RG ISC; December – Donna Cieslik, Nursing.
Old Business:

o
o
o
o
o


District IE Report: Dr. Serrata attended their last
meeting. Some of the concerns he had were and
wants addressed:
o
o
o
Lack of signage at all campuses.
IE website – beautification reports need to
be updated.
Textbook availability. Students are being
frustrated because the bookstores are sold
out of copies of their textbooks. Invite
bookstore directors to campus IE and
district-wide IE meetings.
Space utilization: Compiling lists of
conference room. More space is needed for
quiet study areas on all campuses. Not
always available. Brian Kirby needs this
information for RG and will be working
with Hilda at scheduling for additional
information.
Compile a History of EPCC and campuses.
Parking issue from RG wasn’t addressed
but was on agenda.
Next meeting: 1st week Dec.
Financial report: Expenditures have been less than
$100. No money was needed for the “Gone but not
Forgotten” display.






Mold in the Stanton Building. Pump repairs
need to be made first because that is what is
causing the problem. Then the wall will
need to be replaced. The building was not
really ready to be occupied when we began
occupying it.
Architects have been selected and report of
needs have been given to them. Plans need
to be finalized. Priority needs will be
addressed first: moving student services.
Then additional programs.
Student Service Center had an asbestos inspection.
Results were good. Any asbestos found was way
below acceptable level.
Videoconferencing room will be turned over to
Campus Dean by Distance Education for other
activities and classes. (18-20 computers.)
Trees near H Building need sprinklers fixed.
A contract has been awarded to construct a canopy
over handicapped ramp next to the A Bldg. Roof
repairs have been made. Concerns about pooling
around the H Bldg. when we get rain. Part of the
problem is due to City curbing restrictions.
Photo exhibit – Getting pricing for new labeling.
“Gone but not forgotten” display – Ysella &
students did it. Wonderful comments.
Need lock for display case. Label RGIE display
case.
New Business:


Moment of Silence in memory of Ralph Mitchell,
Dr. Mitchell’s husband.
Crisis information and/or Center – Crisis
intervention response team (CIRT) are trained. Need
to have pamphlet. Talk to Jan Lockhart. Need to
know who to call. Invite Jan & reps to Come to next
meeting.
Meeting was adjourned at 4:00.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
19
January 29, 2013



Members present: Dean Gail Meagher, David Coy,
Marta de la Fuente, Charles Fitzgerald, Souraya Hajjar,
Charlotte Hollis, Jose Luis, Lopez, Cecilia Montoya, Dr.
Nader Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz,
Shanan Valles, and Graciela Zavala.
o
Members Absent: Dr. Eileen Conklin, Fatima
Camacho, Hilario Hernandez, Brian Kirby, Robert
Pandy, Rafael Ramirez, Julieana Toth
o
Excused: Dr. Paula Mitchell, Mary Chavez, Elvira
Fernandez, Ysella Fulton Slavin, Victoria Ochoa, Marta
Olivares, Patricia L. Shanaberger, Sandra Shuya and
Officer Armando San Roman.
Minutes from November 27, 2012 were corrected and
approved.
o
not enforcing. Could we have smoke free
campuses?
Problems with community people on
campuses.
Attendance at IE meetings is sometimes
poor at all campuses. It should not be
optional.
Crisis Information Team – DWIE will get
information collected and dispersed.

Facilities: Still waiting on plans for the Little
Temple and Stanton Building. No timelines yet.

Photo exhibit – still waiting on estimate.
RG Financial report: $946.81 prior to last Employee of the
Month celebration. Receipts have not been submitted.
New Business:
Old Business:


District IE Report:
o
o
o
o
o
o
Signage is a concern at all campuses.
Communication concerns with e-mail
outside EPCC. Many faculty and staff use
outside Emails to communicate with
students, new procedure indicates that
Official communication to registered
students should only be sent to EPCC
student email addresses. Email to a nonEPCC student email address cannot contain
any information protected under FERPA.
Faculty and staff must only use EPCC
email address for official email
correspondence. The use of EPCC email
address is required to meet the academic
and administrative needs of the college.
Not enough quiet study areas for students.
There is a plan to start an oral history of
EPCC. They want to Identify people who
have been here long time and do the oral
interviews with these people. There will be
a set of basic questions for these interviews.
People at RG who have been here a long
time are Donna Cieslak in Nursing and Ted
Johnston in English. Others need to be
identified.
Old campus beautification plans are to be
reviewed and revived.
Designated smoking areas – People are still
smoking too close to doors. The specified
area distance is 15 feet but in some areas
this would put people in the street. Police



Argelia Duarte wants to bring resource fair to
RG. Has been done by counseling at other
campuses. She had intended to attend the
meeting.
Concerns about lack of hooks on bathroom
doors. They are nonexistent in many locations
which is a health issue.
People are sitting on and putting books on the
lantana plants the committee purchased last
summer. Flower beds are also being used as ash
trays. Possible solutions are signage, small
decorative fences or making the walls taller.
The committee approved signage as the first
attempt to remedy the problem. It was voted and
approved that Roberta Rodriguez procure
signage.
Flower beds in front of the H Building have
many weeds and grass making the campus look
sloppy.
Employee of the Month Committee recommended the
following people as Employees of the Month. The following
people have been approved by the RGIE committee and we
will celebrate their awards at February’s meeting:
January –Gerardo Quintero, Student Assistant, Student
Support Services (formerly PASS)
February - Juan Casas ISC Technician,
March – Maria Avila – Custodial/Housekeeping
Meeting was adjourned at 3:51.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
20
February 26, 2013

Members present: Dr. Paula Mitchell, Gale Meagher,
David Coy, Marta de la Fuente, Elvira Fernandez,
Charles Fitzgerald, Ysella Fulton-Slavin, Souraya Hajjar,
Charlotte Hollis, Brian Kirby, Jose Luis Lopez, Cecilia
Montoya, Marta Olivares, Robert Pandy, Rafael
Ramirez, Dr. Nader Rassaei, Roberta Rodriguez, Dr.
Roswitha Saenz, Patricia Shanaberger, Shanan Valles,
Graciela Zavala and Officer Armando San Roman.

Members Absent: Dr. Eileen Conklin, Fatima Camacho,
Hilario Hernandez, and Julieana Toth.

Excused: Mary Chavez, Victoria Ochoa
o

DWIE will be allocated a $5,000-6,000 budget to
assist with variety of problems in different
campuses.
o
Minutes from January 29, 2013 were approved.
Old Business:

o
District IE Report:
o
o
o
o
o
Faculty parking enforcement went to Dr.
Serrata, it was decided that warnings will
be given to students if parking in
Faculty/Staff area 1st weeks of semester.
Signage – there is a District wide effort to
improve signage. No history of
beautification report for Rio Grande
campus. Over 5 years ago RG had a
committee which worked on this to assess
needs and met with Danny Curiel about
this. The committee submitted a report to
the District. They needed money to
implement the plan. Apparently the Rio
Grande plan has been lost.
Student study areas – many spaces are
landlocked so no additional spaces for
student study area may be allocated. New
campuses will be planned ahead to have
more student study areas
(Note: PaPaGaYo & the RG English Dept.
have made room A127 into a “literary
lounge” with free coffee, a place to read,
study, etc. Hours are Monday 9-12,
Tuesday – 10-12, Wednesday 2-5,
Thursday 11-1 and Friday 1-2. This is open
to anyone.)
Smoke free campus proposal – In order to
have a smoke-free campus college
procedure would have to be changed before
this could be implemented. Signs must be
posted first. Police can’t enforce “no
smoking” on city sidewalks, only on EPCC
property. We understand SGA is going to
pursue this. Officer San Roman will check
on areas where it can be enforced.

Task force for campus pride is being
established.
Crisis Information Team (Marta Olivares &
Robert Pandy at RG.) Discussion topics:
The EPCC Counselors page includes links
for personal counseling. Suggestions made
were making a handout for what is
available & what we can help with. These
handouts could be distributed at social
services and health fairs. (Next Health Fair
at RG Apr. 9). Also hand them out at the
Dean’s campus meetings during Faculty
Development week – and/or have a
presentation.
Reminder that people can Dial 211 for
Essential Community Services.
Facilities:
o
o
o
o
o
Little Temple bids have gone out again.
Hopefully one can be recommended by the
March or April board meeting.
Architect has been approved for Stanton
Bldg.
Ft. Bliss campus – They are beginning
plans for this and hiring a master planner
for whole college. More information will be
available as this is finalized.
Recommendations will be made for
instructional programs to be offered there.
Architecture program still being debated.
Photo exhibit – still waiting on estimate.
RG Financial report: $903 available
New Business:
Resource Fair –Argelia Duarte, RG Counselor is coordinating
a Resource Fair for Friday, April 26th from 9-2. The RGIE
approved a motion to spend $100 to help cover resource fair
expenses pending approval from Dr. Stroud. Suggestions
were given for door prizes.
Employee of the Month Committee:
Suggestion from the EOM committee to reduce the cost of
celebration. Give smaller individual cakes and have one large
cake for the group. Also give something more permanent to
recipient such as a Key chain & pen from approved vendor
with EPCC logo – or something without logo. They will
check with Dr. Stroud’s office for approved items .
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
21
Designate EOM parking spot (moveable sign) Committee to
work on this (Patty Shanaberger & Nader Rassaei will start
on this – obtaining quotes, checking on how it can be
implemented through EPCC police and facilities.
Suggestions:
CSD has had more requests for tables & chairs in classrooms.
Is it possible to have 2 per classroom? This has an impact on
room capacity. Room capacities would need to be reassessed.
Dr. Mitchell suggested that CSD (District-wide) make this
request since we are currently starting the budget process.
(Jan Lockhart is to attend our next meeting.)
RG needs more benches and tables. Facilities orders these.
Meeting was adjourned at 4:25.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
22
March 26, 2013

Members present: Dr. Paula Mitchell, Mary Chavez,
David Coy, Marta de la Fuente, Elvira Fernandez,
Charles Fitzgerald, Souraya Hajjar, Charlotte Hollis,
Brian Kirby, Jose Luis Lopez, Cecilia Montoya, Marta
Olivares, Robert Pandy, Rafael Ramirez, Dr. Nader
Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz,
Shanan Valles, and Graciela Zavala.
representatives, if necessary. They have provided very good
support in the past.
Old Business:

District IE Report:
o

Members Absent: Dr. Eileen Conklin, Gale Meagher,
Hilario Hernandez, Patricia Shanaberger, Julieana Toth
and Officer Armando San Roman.

Excused: Fatima Camacho, Ysella Fulton-Slavin, and
Victoria Ochoa

o
Guest: Jan Lockhart, Center for Students with
Disabilities.
o
o
Minutes from February 26, 2013 were approved.
EOM Honorees: We held our quarterly celebration for the
Employees of the Month. They were:
January - Gerardo Quintero, Student Assistant, Student
Support Services (formerly PASS)
February - Juan Casas, ISC Technician,
March – Maria Avila – Custodial/Housekeeping
o
Jan Lockhart from Center for Students with Disabilities
discussed services available for our students. The Social
Services Fair at RG will be April 24th. Personal Counseling
& Referral Services are available. Marta Olivares and Robert
Pandy are RG personnel. – need center on campus
o
o
Critical Incident Response Team (CIRT) is a Standing
committee to provide “defusing/debriefing services to any
group of staff/faculty or students having experienced a
traumatic event. As a traumatic event can cause serious
disruption to learning or work, quickly addressing the
emotional element of the event can help those involved to
bring closure more easily. The target group comprises
students, staff, and faculty of El Paso Community College.
Team members must attend "Critical Incident Stress
Management: Group Crisis Intervention" sponsored by the
International Critical Incident Stress Foundation.
o
o

Facilities:
o
There are 4 goals: (1) stabilization of those encountering a
traumatic event, (2) reduction of symptoms that are
occurring, (3) help the individuals return to normal
functioning and (4) if necessary, facilitate access.” All
committee members must be trained and respond after the
fact – ex. after deaths in Juarez, on campus, etc. The goal is
quick intervention. Jan is the Administrative Liaison for the
team. To obtain help call or walk students over to RG
Asking for signage proposals again. Many signs
can’t be put on the outside of buildings at RG
because of historical restrictions but perhaps might
be put on the doors instead. Interior hallways must
have Braille signage as well. Email suggestions to
Nader, Souraya, Dr. Mitchell or Charlotte.
Employee of the Month - Most expenses are usually
approved as long as recipients are not receiving
money or gift cards. TM plants a tree. Other
campuses give pen sets, etc. RG could have parking
spots by using a cover with lock to be moved around
on signs or moveable signs.
Task force for EPCC history has been set up.
Identify bathrooms that need work. RG has had ours
on the list for a long time, especially in the A
Building. Discussion included need for fans,
deodorizers. Shelves had been installed per previous
suggestions but had to be removed because they
weren’t meeting ADA requirements for visually
handicapped. We questioned whether or not hooks
might be permitted. Email suggestions to Nader,
Souraya, Dr. Mitchell or Charlotte.
EPCC owns a tour bus that can be used. Drivers
must have CDL.
Classroom door security – Laws are being
investigated.
Smoking – All campuses want designated smoking
areas. Signs are up. We hope SGA will be pushing
for more enforcement.
Start of semester student assistance: Northwest has a
welcome table the first days of classes. Maps on
website need to be redone. RG has had signs and
vests for volunteers at the start of the semester. This
needs to be revived. Volunteers please send names
to Nader.
IE fund end-of-year surplus – Can it be shared for
funding needs at other campuses?
o
o
Bids on loud heating equipment – something to
muffle noise.
Heating problems in A250 – look at lowering or
installing a false ceiling.
Concerns: External cleaning – bird droppings,
cleaning stairwells in parking garage, trash outside.
RG Financial report: $803 available.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
23
New Business:
Elvia Lerma –Student Services - May
Cecilia Montoya- Testing – June
Employee of the Month Committee will purchase gifts for
future honorees. Nominees were approved for:
Meeting was adjourned at 4:00.
Veronica Fulton – Counseling - April
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
24
RIO GRANDE IE TEAM
MINUTES FOR 2011-2012
September 27, 2011
Members present: Dr. Paula Mitchell, David Coy, Robert
Ferrell, Charles Fitzgerald, Hilario Hernandez, Charlotte
Hollis, Roberto Jaquez, Jose Luis Lopez, Gabriel Mendoza,
Ben Molina, Cynthia Olivas, Rafael Ramirez, Dr. Nader
Rassaei, Dr. Roswitha Saenz, Martha E. Sanchez, Patricia
Shanaberger, Elizabeth Steele, Graciela Zavala and Officer
Armando San Roman.
o

Members Absent: Dr. Eileen Conklin, Mary Chavez, Ysella
Fulton Slavin , Souraya Hajjar, Victoria Ochoa, Robert
Pandy, Sandra Shuya, and Julieana Toth
Excused: Ms. Gail Meagher, Marta de la Fuente, Erika
Gamboa, and Roberta Rodriguez.

o
Math Emporium open – One room is still being
finished. Not 100% staffed so the hours are limited.
Outside lights not working. There are plans to have
a pull down door for night for additional security.
There will be an Open House when it is finally
completed.
o
o
EPCC still hasn’t closed on the Stanton Building.
Some tenants will remain. This facility will provide
additional parking. Gateway to College will
ultimately be moving there. Other uses are yet to be
determined.
Little Temple still can’t be used because repairs are
waiting on insurance.
Motion sensors in more rooms, perhaps offices. Dr.
Mitchell will get list of those rooms that have them
and provide signage;
o
Continue using drought resistant plants like
Esperanza which seems to grow well at RG.

New Business:
o
Facilities concerns:


Reports – Campus Dean:
Plans still to be approved on parking lot.
o
Noel Levitz Survey: Wording on the challenges seems
vague.
Meeting was called to order at 3:40. Previous meetings
minutes had been approved by e-mail.
o
Cost Saving Measure Suggestions:

Erika Gamboa was elected chair-elect last fall and would
normally assume office this fall. She is out on sick leave
and may be unable to serve. Until we determine what
her status is, Robert Ferrell will serve as acting chair
since he was the third representative elected last year.
Dr. Nader Rassaei was elected our new third
representative. Until the new role of the planning &
assessment is determined, no person has been chosen.
By acclimation Roberta Rodriguez will continue to serve
as Treasurer and Charlotte Hollis as Secretary.

Constitution Day celebration – Student Services
took over the responsibility for this.

Bldg. H & D – water pressure; heating &
cooling problems in clinic areas – especially on
Monday.
B200 – water problems in men’s restroom.
o
Chuy has been reassigned to MdP. Supposedly more
maintenance folks assigned to RG. New work order
system. Always submit work order for work needing
to be done. Follow up with e-mail Juan Garcia
newly assigned to RG.
o
October mtg. – Manager for GCA janitorial and
Rick Lobato are to attend our meeting.
Employee of the Month: The following people were
chosen as Employees of the month:
o
o
o
JULY – Frances Maldonado, Lab Assist III, Health
Careers & Tech Ed, Deans Office
AUGUST – Joel Villademoros, Sociology
Professor, Sociology RG
SEPTEMBER – Patricia Shanaberger, Nurse
Practitioner, RG Border Health Clinic, RG Nursing
The Rio Grande EOM celebration will be October 17th at 10
a.m. – A119. The committee will send a reminder Friday
and again on Monday morning to help remind people to
attend. Nominations are open for next month’s EOM.
Meeting was adjourned at 4:12. Next meeting will be
October 25th at Rio Grande.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
25
October 25, 2011

Members present: Dr. Paula Mitchell, Gail Meagher,
David Coy, Marta de la Fuente, Robert Ferrell, Charles
Fitzgerald, Ysella Fulton Slavin, Souraya Hajjar, Hilario
Hernandez, Charlotte Hollis, Roberto Jaquez, Ben
Molina, Victoria Ochoa, Cynthia Olivas, Rafael
Ramirez, Dr. Nader Rassaei, Roberta Rodriguez, Dr.
Roswitha Saenz, Patricia Shanaberger, and Graciela
Zavala.
o

New Business:
o
Members Absent: Dr. Eileen Conklin, Mary Chavez, Jose
Luis Lopez, Gabriel Mendoza, Robert Pandy, Sandra Shuya,
Julieana Toth, and Officer Armando San Roman.
Members absent (excused): Erika Gamboa, Martha E.
Sanchez, and Elizabeth Steele.


Meeting was called to order at 3:00. September meeting
minutes were approved.
Reports – Campus Dean:
o
Signing off on Stanton Bldg end of month. What it
will be used for is still up to President after
recommendations are made. Remodeling will need
to be done and what is found during this process will
determine what moves in. Asbestos found under tile
in Gateway program classroom.
o
Math Emporium mostly completed. Some classroom
space will be freed up for spring.
o
Flooring has been replaced in elevators.
o
Empty Parking lot has seen a lot of big trucks. This
has been reported to Campus and EP Police.

Old Business: New flowers in cafeteria and outside.

Cost Saving Measure Suggestions:
o
Turning off computers at night. Check with IT to
see when they should be turned off – especially in
classrooms.
o
More use of natural sunlight in classroom
o
Reassess timing on heating & cooling.
o
Expanding use of solar panels
Notes for rooms that have automatic sensors for
lights
Facilities concerns:

No sink in men’s room 2nd floor B Bldg. for a
few months. When the old sink was removed
there was an excessive amount of mold.

Sanitizers empty in many locations.

Clocks are almost always wrong. Fix it if you
can reach it.

A/C belt next to H Bldg. may be broken

Old men’s room in A Bldg.is permanently
locked because of problems with homeless.
Could this be made into storage or an Executive
restroom?
o
We still could use more plants near H Bldg. People
have removed them before. Suggestions: Cactus,
Rosemary or more water saving plants.
o
We understood that Manager for GCA janitorial and
Rick Lobato were to attend this meeting but they did
not attend. Dr. Mitchell has invited them for next
month.
o
Reframed Mission statement in A119-121. Framed
copies in conf. rm, Little Temple. Additional
posters to place around campus
o
United Way will be having a social Nov. 2nd

Employee of the Month: We have celebrated through
Sept. Need nominations for October & November. The
form will be resent. Concerns that people aren’t here to
celebrate. Suggestions that the celebrations beheld
individually in the future or at IE committee meetings.

Meeting was adjourned at 3:45. Next meeting will be
November 29th.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
26
November 29, 2011



Members present: Dr. Paula Mitchell, Mary Chavez,
David Coy, Marta de la Fuente, Robert Ferrell, Charles
Fitzgerald, Ysella Fulton-Slavin, Gabriel Mendoza,
Souraya Hajjar, Hilario Hernandez, Charlotte Hollis,
Roberta Jaquez, Ben Molina, Victoria Ochoa, Dr. Nader
Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz, Martha
E. Sanchez, Patricia Shanaberger, Elizabeth Steele,
Graciela Zavala, and Officer Armando San Roman.
Members Absent: Dr. Eileen Conklin, Gale Meagher,
Jose Luis Lopez, Cynthia Olivas, Robert Pandy, Rafael
Ramirez, Sandra Shuya, and Julieana Toth.
Guests: J. Eduardo Navarro and Ricardo Torres,
Physical Plant; Ruben Chavez – GCA Services, Octavio
Gonzalez, RG Facilities Manager; Mayra Cordero.

Meeting was called to order at 3:00. October meeting
minutes were approved. Because Erika Gamboa is no
longer at RG, Robert Ferrell was chosen to serve as
Chair until Fall, Dr. Nader Rassaei will be chair-elect
and Charles Fitzgerald will serve as 3rd representative.

Facilities concerns: Our guests from Physical Plant and
GCA janitorial attended the meeting and reported on old
concerns and took note of new concerns to be addressed.
Because RG is older campus, many things need to be
modified because equipment is out of date and parts are
no longer available. Also Physical Plant is understaffed
– as always and has also experienced a budget cut.

New work order tracking system for maintenance and
cleaning. Call Norma Dragon to get info. Log in to this
system to enter work order for maintenance and
janitorial. When work order is submitted an e-mail is
generated. Forward e-mail to Dr. Mitchell to track. For
follow up, call Norma for status.

Sink in 2nd floor men’s room had to be replaced because
sensors could no longer be purchased for replacement.

Landscaping issue: Many plants are now dormant.
Plants everywhere are still recovering from freeze last
Feb. We will see more activity in this area in the Spring
but there is limited staff.

A handicap power door has been requested for the ramp
at the back of A Bldg. The committee to approve this
hasn’t met yet.

Clocks in most rooms are broken or need to be fixed
(work orders needed).

Portable podiums are missing but should be in every
classroom.

Elevator problems – We recently had an incident where
the doors didn’t release properly. Also, lights in 1st
elevator don’t indicate up or down.

Heating problems in B414. Check in A117.

Janitorial is in charge of restrooms, kitchens, paper
towels, soap, sanitizers. Again, submit work orders for
these needs and stopped up sinks. Dr. Mitchell still
needs a copy of the cleaning contract to know what is
expected of GCA on the frequency of cleaning, etc. A
scrub crew cleans floors quarterly at all campuses and is
currently at RG.

Parking: New corner parking lot can’t proceed yet. The
area needs to be rezoned commercially and work with
the historical group. It is to be for patients only. More
work has been done in parking garage. Concerns that the
newly painted line was there on Monday and gone by
Wednesday.

Little Temple: Replacement flooring will be $32,000
because it needs to meet historical qualifications. No
dates for construction – especially with budget cuts.

Stanton Bldg. now belongs to EPCC and but still has 4
tenants. “Gateway to College” scheduled for a January
start after remodeling. Future use is still to be
determined. One potential use is Texas Tech
architectural coop program.

Hotel Dieu parking lot and Stanton Bldg. are being
patrolled by Campus Police.

Oregon Street concerns: Crosswalks and lights were
done by the City and many of the places we had marked
prior to the repaving such as the missing crosswalk at
Oregon & Montana. Also, there is a 30 mph sign within
the 15 mph school zone. This needs to be addressed by
the City.

Employee of the Month: The following people were
chosen as Employees of the Month: October – Ignacio
Rodriguez, CSD Note-taker, November – Ariana TorresGuerra- Academic Office Assistant (Nursing); December
– Ysella Fulton-Slavin, RG English Instructor. A
celebration was held during the RGIE meeting.

Meeting was adjourned at 4:10. Next meeting will be
January 31st. Mayra Cordero will give a short
presentation on recycling.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
27
January 31, 2012

Members present: Mary Chavez, David Coy, Marta de
la Fuente, Charles Fitzgerald, Ysella Fulton-Slavin,
Souraya Hajjar, Hilario Hernandez, Charlotte Hollis,
Roberta Jaquez, Jose Luis Lopez, Ben Molina, Victoria
Ochoa, Cynthia Olivas, Dr. Nader Rassaei, Rafael
Ramirez and Dr. Roswitha Saenz

Members Absent: Dr. Eileen Conklin, Ms. Gail
Meagher, Robert Ferrell, Robert Pandy, Roberta
Rodriguez, Sandra Shuya, Julieana Toth, and Officer
Armando San Roman. Excused: Dr. Paula Mitchell,
Gabriel Mendoza, Martha E. Sanchez, Patricia
Shanaberger, Elizabeth Steele, and Graciela Zavala

Guest: Mayra Cordero
before intersession.) Some have been placed in the Policies &
Procedures without review. Dr. Roberts and Saul Candelas
invited to next meeting to address this issue.
Recycling: Mayra Cordero gave a short presentation on
recycling. She has new bins and stickers and will be here next
week to distribute them. EPCC was formerly paying $90,000
for trash collection. Last year it was $50,000 including
recycling fees. Still need to recycle more. It was suggested
that we could get a container for recycling ink cartridges at
the campus instead of having to send them directly to her at
VV. There will be a campus cleanup again in April.
Hopefully instructors will consider giving extra credit to
students for this activity.
No other reports.
Meeting was called to order at 3:10. November meeting
minutes were approved.
Employee of the Month: The committee is still accepting
nominations before the next celebration.
District IE: Dr. Rassaei spoke about the College procedures
that have been placed online for review. The DWIE
expressed concerns that the policies and procedures have
been placed in the procedure book before review. Also,
frequently they are sent for review at times faculty and staff
do not have the opportunity or time to review them (ex. just
Meeting was adjourned at 3:25. Next meeting will be
February 28th.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
28
February 28, 2012

Members present: Gail Meagher, David Coy, Marta de
la Fuente, Robert Ferrell, Charles Fitzgerald, Souraya
Hajjar, , Hilario Hernandez ,Charlotte Hollis, Roberto
Jaquez, Jose Luis Lopez, Ben Molina, Victoria Ochoa,
Robert Pandy, Rafael Ramirez, Nader Rassaei, Roberta
Rodriguez, and Dr. Roswitha Saenz.
New Business: Suggestions for fold down shelves in
restroom stalls. Now is time for planting new plants outside:
suggestions are: Esperanza or Tacoma, ice plant.
IT will be closing down all servers from March 10-18
because of the UPS replacements. Please make everyone,
especially students, aware of this close down.

Members Absent: Dr. Eileen Conklin, Ysella Fulton
Slavin, Gabriel Mendoza, Martha E. Sanchez, Patricia
Shanaberger, Sandra Shuya, Julieana Toth, and Officer
Armando San Roman.
District IE: Ft. Bliss plans are on hold for now since the
Army said no to police and fire programs. Other schools are
interested. A list of meeting rooms at campuses district-wide
is being collected. Parking at ASC is still limited.

Excused: Dr. Paula Mitchell, Cynthia Olivas, Elizabeth
Steele, and Graciela Zavala
Employee of the Month: The committee is still accepting
nominations before the next celebration. Employee of year
nominations have been requested district-wide.
Meeting was called to order at 3:04. January meeting
minutes were approved with corrections.
Meeting was adjourned at 3:18. Next meeting will be March
27th.
Old Business: Pencil sharpeners and clocks are now in
classrooms.
No decision has been made on the Stanton Building usage
yet. Possibly this will happen after Spring Break.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
29
March 27, 2012



Members present: Dr. Paula Mitchell, Dean Gail
Meagher, Mary Chavez, David Coy, Marta de la Fuente,
Robert Ferrell, Charles Fitzgerald, Ysella Fulton Slavin,
Souraya Hajjar, Hilario Hernandez, Charlotte Hollis,
Roberto Jaquez, Jose Luis Lopez, Ben Molina, Victoria
Ochoa, Cynthia Olivas, Rafael Ramirez, Dr. Nader
Rassaei, Dr. Roswith Saenz, and Martha E. Sanchez



Members Absent: Robert Pandy, Patricia Shanaberger,
Sandra Shuya, and Julieana Toth.

Excused: Dr. Eileen Conklin, Gabriel Mendoza, Roberta
Rodriguez, Elizabeth Steele, Graciela Zavala and Officer
Armando San Roman.

Meeting was called to order at 3:07. February meeting
minutes were approved.
Old Business: Grounds people are to be planting new plants
but are short staffed. Clocks and pencil sharpeners are fixed.
Steps have been taken care of. City still hasn’t taken care of
street lights & signals on Oregon Street near Student
Services. Crossing is very dangerous.
Facilities update:



Little Temple work should start soon.
The City of El Paso has disapproved using the lot
next to Oregon Center for parking and won’t change
the zoning. EPCC will try to sell it. If it isn’t sold, it
could possibly be turned into a green space (park).
Stanton Building utilization committee is meeting.
Forms were due last Friday for the recommendations
for usage. Recommendations will be made to
President. No monies have been set aside for
Stanton Bldg. renovation. Final decisions will
depend on City Council’s decisions about the Union
Depot as a possible location for the Texas Tech
architecture program that is housed at EPCC. Also,
the Student Services building will be vacated for
repair and renovation and those offices will need to
be relocated – possibly as long as 2 years. (This
project will probably not include the main floor area
since the last estimate for that portion was
$3,000,000 over ten years ago.)


Ft. Bliss is approved. Planning will really begin.
Money has been set aside for facility but not for
operations. This new campus has the potential to be
larger than VV –but it would happen in phases. The
entrance to the section where the College will be
open to general public.
Math Emporium is mostly complete.
Dr. Mitchell is serving on a college-wide committee
re emergency alerts, etc. Training will be next year.
SACS compliance report has been submitted. The
evaluation team hasn’t begun because they needed a
replacement member for someone who was unable
to be part of the team for medical reasons.
QEP/Curriculum meetings will be mandatory for
some disciplines. CORE curriculum is being
changed again.
Open forums with presidential candidates scheduled.
Dates to be announced.
VP of Instruction position will be advertised after
new president is selected. In the meantime, Steve
Smith will continue as interim.
New Business:
Suggestion: Some sort of permanent cover for spaces
between stall doors in Ladies Rooms. People keep using toilet
paper and it makes a mess. Some restrooms at VV have had a
matching vinyl fabric glued over these spaces. This would be
nice district-wide.
Announcements:
Papagayo will be sponsoring a student coffee house - Café
Capirotada – 7-9pm Thurs. Mar. 29th A-119-121.
Open mic.
Pat Islas has been inducted to the El Paso Women’s Hall of
Fame as well as this year’s Minnie Piper Stevens Award for
her excellence in education.
Employee of the Month: February and March EOM still
pending. Nominations need to be submitted to Mary Chavez.
Meeting was adjourned at 3:40. Next meeting will be April
24th.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
30
RIO GRANDE IE TEAM
MINUTES FOR 2010-2011
September 28, 2010
Members present: Dr. Paula Mitchell, David Coy, Robert
Ferrell, Charles Fitzgerald, Erika Gamboa, Hilario
Hernandez, Charlotte Hollis, Jose Luis Lopez, Ben Molina,
Dr. Roswitha Saenz, Martha E. Sanchez, Elizabeth Steele,
and Graciela Zavala,
Members Absent: Dr. Eileen Conklin, Ms. Gail Meagher,
Mary Chavez, Marta de la Fuente, Souraya Hajjar, Roberto
Jaquez, Gabriel Mendoza, Victoria Ochoa, Cynthia Olivas,
Robert Pandy, Rafael Ramirez, Roberta Rodriguez, Patricia
Shanaberger, Sandra Shuya, Julieana Toth, and Roy Padilla.
RGIE meeting was held after the Campus/Site I.E. Teams
Eleventh Annual Orientation at ASC.
Issues discussed:
Officers for 2010-2011 are: Gabriel Mendoza, Chair; Erika
Gamboa, Chair-Elect; Robert Ferrell, 3rd Representative; and
Roberta Rodriguez, Budget Officer. Since Gabriel Mendoza
is teaching afternoons, Erika Gamboa may need to chair most
meetings this fall. Charlotte Hollis will continue to serve as
Secretary.
DWIE report: Discussion is still pending on how to submit
IE work orders and how they should be handled and funded.
The proposal is that they should be handled through the
Campus Dean.
The RGIE website is still not active other than the name. We
don’t know who is handling this at IT. We may need a
volunteer.
Congratulations and thanks to everyone who worked on the
barbeque this summer. It was a great success. Also,
congratulations on a successful Constitution Day program.
Dr. Mitchell’s update:
•
•
New parking lot next to Library: Still delayed because
plans haven’t been approved by the Historical
commission and city.
•
Old Kahn’s Bakery facility now belongs to the College.
It will become the Math Emporium and Lab by January.
•
The College is bidding on the old Stanton Building.
•
The Office of Civil Rights will be touring in midOctober (11-15) and looking at ADA and EEOC
compliances. Handicapped areas are being addressed
with some pending because work will need to be
completed during breaks:
o New door and ramp near Cafeteria (complete);
reworking parking rails and ramps in front of
building (in progress)
o Restrooms in the D Bldg do not meet ADA
specifications. (Pending).
The Committee needs to think about how to use RGIE funds.
Part will be used for Employee of the Month and our Annual
Barbeque. Last year we purchased the fireproof canopy to be
used while cooking at the barbeque.
Employee of the Month committee still has trouble receiving
nominations. The District-wide form is formidable and tends
to discourage completion and nominations. The committee
will powwow on this issue. A question came up about having
a “roving” parking space for the employee of the month that
could be moved from parking lot to parking lot.
Celebrations for all Summer employees of the Month will be
Oct. 4th in A-119-121 at 10:00am. They are: Magdalena
Olivas, ISC (June); Elvia Curiel, Campus Dean’s Office
(July) and Charlotte Hollis, Library (August).
Next meeting will be October 26th at 3:00 p.m. in A-119121. Meeting adjourned at 4:00 p.m.
Hotel Dieu area will be become a temporary
unimproved parking area as soon as a safe path to
campus through the construction has been designated.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
31
October 26, 2010
Members present: Dr. Paula Mitchell, Ms. Gail Meagher,
Mary Chavez, David Coy, Marta de la Fuente, Robert Ferrell,
Charles Fitzgerald, Erika Gamboa, Souraya Hajjar, Charlotte
Hollis, Roberto Jaquez, Jose Luis Lopez, Gabriel Mendoza,
Ben Molina, Victoria Ochoa, Cynthia Olivas, Roberta
Rodriguez, Dr. Roswitha Saenz, Martha E. Sanchez, Sandra
Shuya, Elizabeth Steele, and Graciela Zavala.
o Proposal to spend IE funds for camera so that we
can photograph events. Approved.
o Problems that need to be addressed:
Members Absent: Dr. Eileen Conklin, Robert Pandy, Rafael
Ramirez,

Pigeons are dirtying up the parking garage.
Health concerns.

A directory is needed in the H Bldg. for
sonogram/ultrasound and for clinic usage.
Contact Rick Lobato.

New Video players from media seem
problematic. Try to schedule training.

Stairs grips need replacing in B bldg.
Excused: Hilario Hernandez, Patricia Shanaberger, and Roy
Padilla.
Meeting was called to order at 3:00 p.m. September minutes
were approved.
•
Reports – Campus Dean
•
DWIE report – Ideas to invest funds. No gift cards can
be given to Employees of the Month. (RG has never
done this.) Coke products may not be used for college
events because of the Pepsi contract.( They may be used
for personal use.) Gabe will e-mail websites for both
Pepsi and Coke products so that we will be able to
check. Because of class conflicts with the DWIE
meetings, Erika will attend the first half of DWIE
meetings, Gabriel – the second half.
•
Employee of the Month - Employees of the month
proposed and approved:
o Office of Civil Rights of the Texas Higher
Education Coordinating Board came to inspect and
made recommendations which are being acted upon
by Facilities. Some recommendations involved
moving shelves and other similar modifications for
handicapped accessibility. They also suggested it
would be nice to have additional space for Center
for Students with Disabilities.
o Oregon construction now has a current estimate for
completion in January. Remind people that parking
is available in the Hotel Dieu area.
o September - Mr. Osvaldo Luna, Instructional Media
Services
o The Historic Commission disapproved the proposed
parking at El Paso and Rio Grande next to the
library. Construction trailer was removed from
Oregon Bldg. parking lot but will be moved back
when the lot has been approved and construction is
to start.
o October - Ms. Marta Olivares, Center for Students
With Disabilities
o November - Issac Estrada, RG Tutorial Support
Services
o December - Dr. Roswitha Saenz
o El Paso Street – There is now a ramp near A Bldg.
instead of railing.
Celebration will be Monday November 8, 2010 at 10:00
AM in room A121.
o Stanton Bldg. will become college property next fall
at the earliest. UTEP not vacating sooner.
•
o Math Emporium construction in the Kahn’s Bakery
bldg. is slated for completion by Jan.
o There was a SSC walkthrough Thursday about
building leaks.
•
Old Business – Thanks to Grace Zavala and Dr. Saenz
who took care of putting the pretty flowers in the
planters.
•
New Business –
Other Business –
o Health Initiative presented from DWIE and Ron
Stroud was considered too vague to act upon. We
recommended it be revised before being considered.
o Subway – additional menu items proposed including
a grill. Currently there is a hot water issue. Food
providers at campuses will be up for bid again in the
Spring
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
32
o Once again it was suggested that the College needs
opportunities for exercise – walking, perhaps busing
to a gym during lunch. This campus still needs a
facility for exercise. Question about discounts with
gyms such as EP Fitness.
Next meeting will be November 30 at 3:00 pm in A-119-121.
Meeting adjourned at 3:45.
o Call 2280 for pencil sharpeners and other
maintenance issues. Report tagging to Campus
Police.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
33
November 30, 2010
•
Members present: Dr. Paula Mitchell, Ms. Gail
Meagher, David Coy, Robert Ferrell, Charles
Fitzgerald, Erika Gamboa, Souraya Hajjar, Hilario
Hernandez, Charlotte Hollis, Roberto Jaquez, Ben
Molina, Victoria Ochoa, Roberta Rodriguez, Dr.
Roswitha Saenz, Patricia Shanaberger, Julieana Toth
and Graciela Zavala.
•
New Business –
o
Complaints of a ringing noise in the basement of
the H bldg. Noise complaints should be sent to
Paula. The noise seems to be when doors are
closed and this is the first year it has been noticed.
o
Facilities – Rick Lobato will be attending next
month’s meeting. Previously discussed issues
were: signage, especially in the H Bldg.
(Suggestions need to be sent to Dr. Mitchell.)
Lights have been replaced in parking garage.
Pigeons are an ongoing problem.
•
Members Absent: Dr. Eileen Conklin, Mary Chavez,
Robert Pandy, Rafael Ramirez, Elizabeth Steele, and
Roy Padilla.
•
Excused: Marta de la Fuente, Jose Luis Lopez,
Gabriel Mendoza, Cynthia Olivas, Martha E. Sanchez
and Sandra Shuya.
o
We will take a group photo of IE team for RGIE
website at the January meeting.
Meeting was called to order at 3:15 and October
minutes were approved.
o
Campus Luncheon – Dec. 9th. $10, reservations
by the 6th.
o
Recycling “cans” are available on campus now.
Additional recycling ideas to Vickie Ochoa.
•
•
Reports – Campus Dean
o
Oregon Street construction is scheduled to be
done after the Christmas holidays
o
Math Emporium in the old Kahn’s bakers is
scheduled to be ready during the Spring semester.
Computers and furniture are to be ordered and will
need setup.
o
•
•
Employee of the Month – Please send nominations to
the committee using the same form.
•
Adjournment at 3:36.
Routine maintenance and repairs are ongoing.
Old Business –
o
Camera has been purchased for RGIE use.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
34
February 11, 2011
•
•
Members present: Dr. Paula Mitchell, Ms. Gail
Meagher, David Coy, Marta de la Fuente, Robert
Ferrell, Charles Fitzgerald, Erika Gamboa, Souraya
Hajjar, Hilario Hernandez, Charlotte Hollis, Roberto
Jaquez, Jose Luis Lopez, Gabriel Mendoza, Ben
Molina, Victoria Ochoa, Cynthia Olivas, Rafael
Ramirez, Roberta Ramirez, Dr. Roswitha Saenz,
Patricia Shanaberger, Sandra Shuya, Julieana Toth and
Graciela Zavala.
•
Members Absent: Dr. Eileen Conklin, Mary Chavez,
Robert Pandy, Martha E. Sanchez, and Roy Padilla.
Excused: Elizabeth Steele
•
•
Meeting was called to order at 3:10 and January
minutes were approved.
•
Reports – Campus Dean: Facilities update:
o
Great deal of damage from freeze at all
campuses. Hopefully the cooling system will be
repaired in the A & B Buildings before it gets
too hot. Little Temple sprinklers broke and
damaged floor, plus HVAC system. This may
need state historical society approval before
repairs can be made. This will eliminate as the
Little Temple as meeting location and for the
Arts festival until it can be fixed. There are no
timelines.
o
Oregon Street was supposed to open on Jan. 18
but up for the College has not been updated on
the progress.
o
The Board has approved RG Math Emporium
construction in the old Kahn’s Bakery Building.
It should be open by summer. There will be 3-4
faculty offices will be in that building.
o
Facilities will be hiring a new project manager
who will oversee the Campus Technicians. The
plan is to address preventive maintenance.
o
Stanton Bldg. still under negotiations. No
current plans.
o
ECHS still planning as well.
Report from District IEo
Want to change charge for DWIE. Want to add
non-credit Program Review and area plan
review as a responsibility for the DWIE. All
beautification and campus would be handled at
the campus level. Rick Lobato would assign one
of his workers to attend each campus IE to
handle matters at the campus level.
Old Business –
o
Photo of IE Team had to wait again until next
month’s meeting since the camera wasn’t ready.
o
Gabriel looked for potholes that someone had
complained about around campus but couldn’t
find them.
•
New Business – None.
•
Employee of the Month – The Committee will meet
Mon. 28th to make selections and will e-mail the entire
RGIE for approval. They will then set a date for the
celebration and notify people.
Other Business:
•
Smart Classrooms – There are great concerns about
virus problems with all the smart classrooms –
especially B408-409 and in the Health/Nursing
classrooms. People need to use anti-virus protection.
Instructional media used to work on the problems but
no longer does so. This is severely impacting
instruction, especially in the Nursing area since the
capacity of those classrooms is 75 and usually there
are 60 in each class. Another concern is that the
computers in these rooms aren’t being updated.
•
Office keys will not be digital at this campus, at least
for awhile. The key pads cost approx. $10,000.
Adjournment at 3:30. Next meeting March 29 at 3:00.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
35
August 30, 2011




Members present: Dr. Paula Mitchell, Ms. Gail
Meagher, David Coy, Marta de la Fuente, Robert Ferrell,
Charles Fitzgerald, Souraya Hajjar, Hilario Hernandez,
Charlotte Hollis, Jose Luis Lopez, Gabriel Mendoza, Ben
Molina, Victoria Ochoa, Rafael Ramirez, Dr. Nader
Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz, Martha
E. Sanchez, Sandra Shuya, and Graciela Zavala.
Members Absent: Mary Chavez, Cynthia Olivas, Robert
Pandy, Patricia Shanaberger, Elizabeth Steele and
Officer Armando San Roman. Excused: Dr. Eileen
Conklin, Ysella Fulton Slavin, Erika Gamboa, Roberto
Jaquez, Julieana Toth
Meeting was called to order at 3:15. Previous meetings
minutes had been approved by e-mail. No meetings
were held during the summer and no business needed to
be conducted by e-mail. The RGIE has decided that we
do not need a quorum to have a meeting. (Voted and
accepted.) Vote for chairs, etc. will be held at the next
meeting. Erika Gamboa was elected chair-elect last fall
and will probably be unable to serve.
Reports – Campus Dean
o
o
Math Emporium still waiting for City Inspection
approval.
Stanton Building has been purchased and will be
needing renovation. Some tenants will remain. This
will provide additional parking. Probably we will
have the first occupancy by next fall.
o
We have a few more hours with maintenance staff
which should facilitate addressing maintenance
concerns.
o
New contract for janitorial company has them
providing paper towels and toilet paper this year.
Towels may not be provided for areas other than
restrooms and eating facilities. Concerns for labs.
Dr. Mitchell will learn more later this week.

Treasurers Report: Summer expenditures for the resulted
in a balance of $0.83 from our 2010-11 $975 funds.
Since we didn’t have a barbeque this summer, all faculty
and staff will be receiving a coupon for coffee or a drink
with a cookie from Subway.

Old Business
o
Still have concerns about Oregon Street – lack of
crosswalk at Montana. Gabriel met with City and
showed them that Google Earth had a crosswalk on
the EPCC side previously.
o
Striping on stairs has been done.

New Business

Employee of the Month – Need nominees.
Other Business:
Adjournment at 3:50. Next meeting Sept. 27th, probably at
ASC.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
36
RIO GRANDE IE TEAM
MINUTES FOR 2009-2010
October 19, 2009
Members present: Dr. Paula Mitchell, Mary Chavez,
Robert Ferrell, Erika Gamboa, Souraya Hajjar, Hilario
Hernandez, Charlotte Hollis, Roberto Jaquez, Ben Molina,
Dr. Roswitha Saenz, Martha Sanchez, Ruben Villalobos, and
Grace Zavala.
Members Absent (non-standard meeting time): Dr. Eileen
Conklin, Ms. Gale Meagher, Pauline Ballesteros, David Coy,
Marta de la Fuente, Charles Fitzgerald, Lillie Johnson,
Antonio Juarez, Gabriel Mendoza, Mark Norbeck, Victoria
Ochoa, Cynthia Olivas, Rafael Ramirez, Roberta Rodriguez,
Patricia Shanaberger, Elizabeth Steele, Roy Padilla, and
Marisela Cruz.
Approval of Minutes: Mark Norbeck sent minutes to all
members from the September meeting at ASC. Minutes
could not be approved without a quorum.
Treasurer’s Report: Last year’s funds were spent for food
and supplies for Constitution Day, Employee of the Month
(EOM), Christmas party and summer barbecue. We had
anticipated 200 people attending the barbecue and had only
114 so had excess food. We went over budget last year by
$157 + spent $19.94 for a new barbecue set leaving a
remainder of $803.49 for this year. A suggestion has been
made to use some of this year’s funds to purchase a pop-up
canopy for our cooks for the next barbecue since a more
permanent structure cannot be used at RG near the Little
Temple. (Please look for possible canopies for purchase at a
reasonable price.)

Parking problems
a.
b.
c.
Complaints about non-faculty/staff parking in
parking garage. This is a police issue but
ticketing doesn’t begin until the second week of
the semester.
Rose & Joe Foster own a neighborhood
apartment and are finding EPCC students
parked in the apartment’s private lot. Campus
police can’t go in to ticket since it is private
property. Sunset Heights Neighborhood
association may have to do something similar
and create a closed parking area for this
neighborhood.
Plans have been approved for handicapped &
visitor lot next to the library and reinstating
spaces on street. Signage will need to be
approved by Board.

New staff hired in facilities - some managers.
Most bathrooms at RG will require fixing since the
handicapped stalls no longer meet current code in B
Bldg. This will require changing layout and
plumbing. Grounds in general are on list of
concerns.

Dr. Mitchell: B Bldg. elevator repair is waiting for
parts.

Pictures of members for web site: Robert Ferrell
will contact Pat Islas or Doroteo Franco for group
picture to be taken at next meeting. We also need to
determine who will be maintaining the website.

Carpet installation in Student Services Center
should be done by next week.

Flower boxes in front: Annuals are dying since
sprinklers aren’t aimed in the proper direction.
Suggestions were made to replace these with low
water, low maintenance items.

Pencil sharpeners: Apparently there is a lack of
these in multiple classrooms. Dr. Mitchell will
check on this.
Maintenance issues: Please call problems in and then e-mail
Paula Mitchell. Hand sanitizers will be supplied throughout
the District.
Business for action at next meeting: Canopy, RGIE photo
for website.
1) Employee of the Month: Will be celebrated Oct. 26th at
1:00 with the committee members going to each office;
will be an e-mail vote since there isn’t a quorum. Send
nominations to Elizabeth Steele.
2) April ’09 – Joe Cabrales – Health & Science Lab.
3) May ’09 - Monica Ortiz – CSD-SSAI
4) June ’09 – Sylvia Sustaita –ISC (Copy Center)
5) Aug. ’09- Erika Gamboa – Dean, Nursing
6) Sept. ’09 – Roberta Rodriguez – Dr. Mitchell
7) Oct. ’09 – Luis Cortinas – Media Center
8) Nov. ’09 – accepting nominations
9) Dec. ’09 - accepting nominations
Meeting was adjourned after a good discussion of issues at
4:00. Next formally scheduled meeting will be November
24, 2009 at 3:00.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
37
February 23, 2010

Members present: Dr. Paula Mitchell, Ms. Gail Meagher,
Pauline Ballesteros, David Coy, Robert Ferrell, Charles
Fitzgerald, Erika Gamboa, Souraya Hajjar, Hilario
Hernandez, Charlotte Hollis, Roberto Jaquez, Antonio Juarez,
Ben Molina, Mark Norbeck, Roberta Rodriguez, Dr.
Roswitha Saenz, Martha E. Sanchez, Graciela Zavala, Roy
Padilla.
Reminder: Call Dr. Mitchell’s office for major problems.
Members Absent: Dr. Eileen Conklin, Mary Chavez, Marta
De La Fuente (excused), Lillie Johnson, Gabriel Mendoza,
Victoria Ochoa (excused), Cynthia Olivas, Rafael Ramirez,
Patricia Shanaberger, Ruben Villalobos, Marisela Cruz.
Photos for web site: Apparently RGIE still doesn’t have a
website. Photos were sent but there is no website to post
them on.
Guests: Danny Curiel; Kathleen Bombach
RGIE meeting was called to order at 3:05 pm. There were no
copies of minutes of the last meeting. Mr. Ferrell will
distribute by e-mail. Approval was postponed until they are
reviewed. It was recommended that they be approved by email.
Issues discussed:

Plants for planters outside Cafeteria – suggestions to
use low water plants. Hope that replanting will
discourage people using that area for trash.
Recommendation was to get area plants donated.

Police hours – Is it possible for them to stay until
10:15 since some classes meet until 10:00? Officer
Padilla will discuss with superiors.

Handicapped parking project has begun. Much of
the work will need to be done over spring break.

Rick Lobato (Facilities) will attend our March
meeting for an update on facilities.



Handicapped elevator is a problem again. Needs to
have signage with contact number for emergencies.
Employee of the month: Elizabeth Steele is to send notices
mid-month for EOM nominations. RG is always behind on
EOM.
Smoke-Free Presentation – Danny Curiel (Physical Plant)
proposed signage for smoke-free areas at RG. Possibilities
were use of stencils, vinyl lettering, plastic signs in teal or
maroon and white. Total amount needed for this project:
$379.70.
Locations: A Building –stencils on stairs in front; B Building
– rear area outside Cafeteria – stencils on ground;
Handicapped area – sign; Near cafeteria patio tables;
Oregon Center – front, parking lot entrance – stencils on
ground and stairs. No smoking signage planned at Queen
Anne, SSC, Little Temple because these don’t seem to be
problem areas. Additional smoke-free signage requested for
the H Building patio area.
Additional signage needed in Cafeteria: “Please keep area
clean”
Questions: Can EPCC police enforce this? Is there a fine?
We approved the signage to be done if it is OK with city.
Other Business –
Cafeteria needs painting. We need to suggest colors.
One suggestion was white with turquoise accent.
Discussion of artwork or murals as possibilities to be
considered later after it has been repainted.
Recommendation was to paint the cafeteria for right
now and then later discuss mural by students.
Cleaning: More cleaning is to be done at night when
campus is closed. Cafeteria needs more cleaning by
the janitorial staff.
Up-to-date Directories are needed at building
entrances. These need to be re-requested. This used
to be handled by Student Services but we aren’t sure
who is in charge now that Abraham Mejia has left.
Letter indications can be made inside the buildings.
Outside lettering still needs to be approved by the
Sunset Heights Historical group.

No signs for hand sanitizers. Apparently that wasn’t
part of the plan. Dr. Mitchell will speak to Nancy
Tharp.

Pop-up canopy was a proposed purchase for
barbecues: We will get pricing before the next
meeting so we can address this issue before we have
future outside events.

Wheel stoppers Lot C: These can’t be moved
because it would reduce parking space and they
cannot be moved without breaking (costly). The
signage posts can’t be moved since the preferred
area is not EPCC property.

The parking lot at Oregon and Rio Grande (next to
Laundromat) which was formerly for Planned
Parenthood is now EPCC property and will be for
Faculty & Staff. Signage should be up by next
week. The Planned Parenthood building may
become temporary student services facility during
future remodeling of Student Service Center. (There
are no timelines for this renovation.)
Meeting was adjourned at 4:00.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
38
March 30, 2010
Members present: Dr. Paula Mitchell, Ms. Gail Meagher,
Pauline Ballesteros, David Coy, Robert Ferrell, Charles
Fitzgerald, Erika Gamboa, Charlotte Hollis, Antonio Juarez,
Ben Molina, Victoria Ochoa, Cynthia Olivas, Roberta
Rodriguez, Dr. Roswitha Saenz, Martha E. Sanchez, Patricia
Shanaberger, Graciela Zavala, Roy Padilla.



Members Absent: Dr. Eileen Conklin, Mary Chavez, Marta
De La Fuente (excused), Souraya Hajjar, Hilario Hernandez,
Roberto Jaquez, Lillie Johnson, Gabriel Mendoza, Mark
Norbeck, Rafael Ramirez, Elizabeth Steele (excused), Ruben
Villalobos, Marisela Cruz.

Guests: Kathleen Bombach
RGIE meeting was called to order at 3:10 pm. February
minutes were approved. There were no minutes for January’s
meeting since there wasn’t a quorum.
Issues discussed:






Cafeteria has been painted and the area seems is
being kept clean. Suggestion: Instead of artwork
that might get destroyed, use posters of photos on
the walls of students studying, etc. These could be
replaced at a nominal cost. We will check with
marketing for photos. Work orders are in for clocks
and pencil sharpeners.
Plants for planters have been ordered.
More benches are needed for the H Bldg but this
would be an additional budget item.
Handicapped parking: Handicapped Parking near
the cafeteria and the library has been delayed
because the city didn’t approve what had been done
and much has had to be redone. A new door will be
put in before summer. The parking lot next to the
library will have only handicapped spaces because
RG has an insufficient number of spaces to be in
compliance with ADA regulations.
Smoking signs have been ordered but not received.
People can’t be ticketed yet. The enforcement issue
needs to be taken to the DWIE, and a similar issue
for handguns. Smoking is a health hazard. Can an
area be marked and designated “smoking permitted
beyond this area”?
All visitors’ parking spots are usually full in Parking
Garage – especially when clinics are closed which
would indicate that this is not being taken by
visitors. We don’t have enough officers to enforce
this since they are usually opening classrooms at the
early morning times involved. RGC IE
recommendation wasn’t approved for signage for
“Clinic patients only” at DWIE. Ask DWIE to
revisit this since other campuses don’t have Clinics.
Rick Lobato (Facilities) cancelled meeting with
RGIE today and will attend our April meeting for an
update on facilities.
A canopy for barbecuing will be purchased from
Costco which has fireproof walls for use for campus
parties.
Cleaning: Dr. Mitchell should be receiving a
schedule. The floor cleaning is done by teams
periodically for each campus and it seems to be the
RG time now.
Security issues: (Chief Ramirez will be invited to
attend the next meeting.)
o Students are hanging out by the elevator
near A250 causing noise and other
problems there.
o Issues to clarify: student dress code, sexual
behavior, etc. What is and isn’t
appropriate? There is no college dress code.
Police can’t enforce a code that doesn’t
exist. Dress guidelines are periodically sent
out by Nancy Nelson’s office but aren’t
enforced.
o Aggression: Throwing backpack or
threatening behavior? How to handle?
o Public institution: EPCC is open to the
public. Disruptive behavior has to be
handled as trespass.
o More officers needed at all campuses.
o Security in parking garage: Security
cameras are still under consideration but no
budget. Speed, etc. must be considered.
Employee of the Month Committee: Grace Zavala has taken
over as new chair. Elizabeth Steele’s responsibilities have
changed so she is no longer able to serve as chair. The
committee thanks her for her service. For the first time, we
have enough people nominated to carry through summer.
The following employees were approved as Employees of the
Month:



January – Olga Ramirez, housekeeping;
February – Rosaurio (Rosie) Urrutia, Information
Technology;
March -Javier Guerra, Police.
RGIE Website: The account needs to be set up and the
website maintained. Photos were sent but there is no website
to post them on.
Meeting was adjourned at 4:05.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
39
RIO GRANDE IE TEAM
MINUTES FOR 2008-2009
October 28, 2008
campus do not get any advance notice when this will
happen. El Paso street parking has had handicapped
spaces eliminated and will be metered parking,
supposedly with time long enough for classes. If
metered, we believe handicapped can park free with
placard.
MEMBERS PRESENT: Dr Paula Mitchell, Dr. Eileen
Conklin, Mary Chavez, David Coy, Marta De la Fuente,
Charlotte Hollis, Antonio Juarez, Mark Norbeck, Victoria
Ochoa, Dr. Roswitha Saenz, Patricia Shanaberger, Elizabeth
Steele, Ruben Villalobos (Chair), and Graciela Zavala.
Members Absent: Pauline Ballesteros, Linda Cropper,
Maria Guerrero, Souraya Hajjar, Patricia Islas (excused),
Lillie Johnson, Robert Pandy, Rafael Ramirez, Roberta
Rodriguez (excused), Patricia Miller (SGO)
Gas leak last week on Oregon Street: Tejano alert
wasn’t sent because there was no need to evacuate. All
students, faculty and staff are encouraged to sign up for
Tejano alert.
Guests: Lt. Stella Williams and Mary Chavez.
3.
1.
2.
2008-09 RG IE: Members and officers were
introduced, as well as guests.
RGIE BUDGET UPDATE:
2007-08 closed with $163.16 not expended last year
which doesn’t roll over. 2008-09 Budget is $ 975.13.
Campus Issues & Oregon Street Reconstruction:
Parking Garage: Signage for parking garage has been
requested with hours scheduled for M-F 6am-10pm.
There is a plan to have gates which will cover the doors
for the hours closed so that this can help with safety and
eliminate problems with homeless, graffiti,
skateboarding, etc. Each floor of the parking garage has
phones by elevators. If more big events or classes are
scheduled during the parking garage closed hours, hours
will be adjusted if needed by notifying campus police.
RG Parking: Faculty Senate made a plea to have RG
reconsider faculty and staff parking since we have
approximately 174 faculty and staff members and all
other campuses now have designated faculty and staff
parking. Lt. Williams, who has done this at other
campuses, will work with Dr. Mitchell to determine
where to best designate such parking (spreading it
among multiple parking lots) and how many spaces to
allocate, as well as providing more guest parking at
SSC. There are plans to pave the corner at Rio Grande
and El Paso streets for handicap & visitors which has
been approved by the Board
Sinking area on Patio of Health Bldg. – Dec. 15th
maintenance people will begin working on locating the
water source that is causing the sinking and then repair
the problem.
Constitution Day Celebration – goodies didn’t get
purchased by IE or Campus Life this year. Students in
the area of the event were rude. Faculty and students
were well prepared for the program but there was no
publicity. IE set up a subcommittee for the 2009
Celebration: Mary Chavez, Roberta Rodriguez, Ruben
Villalobos, and Victoria Ochoa. We will plan for
alternate location for next year – perhaps Little Temple.
4.
EMPLOYEE OF THE MONTH: Lizbeth Pichardo
was selected as EOM for Aug. Celebrations will
continue in the same manner with the person’s
supervisor being notified prior to the celebration. It is
always difficult to find nominees at RG and committee
members feel awkward nominating people. We need
people nominated for Sep. & Oct. Nomination forms
will be sent by e-mail using the new form. IE Team
members made a commitment to bring at least one
nomination to the meeting each month.
5.
OTHER BUSINESS: A Campus Luncheon is
scheduled for Dec. 4th. Plans are to have food catered
which will probably be $7-10 per person and have it in
A-119-121 (which is larger than Little Temple.) They
hope to keep the cost at approximately $6 person. The
IE Committee voted to spend $150 to supplement funds
to help keep the cost down.
City issues: The City has decided to make Oregon a 2way street with bike lanes, with perhaps a center turning
lane and is to be repaved in 2009. Dr. Mitchell and the
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
40
November 25, 2008
MEMBERS PRESENT: Dr Paula Mitchell, Pauline
Ballesteros, David Coy, Maria Guerrero, Charlotte Hollis,
Patricia Islas, Lillie Johnson, Antonio Juarez, Mark Norbeck,
Victoria Ochoa, Robert Pandy, Roberta Rodriguez, Dr.
Roswitha Saenz, Patricia Shanaberger, Elizabeth Steele,
Ruben Villalobos (Chair), and Graciela Zavala.
Behind Queen Anne – no change.
Lot D (behind Queen Anne adjacent to the Little
Temple) – 5 Faculty/Staff.
Lot E (adjacent to the cafeteria) - 12 Faculty/Staff, 0
visitor or Handicapped.
Members Absent: Dr. Eileen Conklin (excused), Mary
Chavez, Linda Cropper, Marta De la Fuente (excused),
Souraya Hajjar, Rafael Ramirez, Patricia Miller (SGO)
Lev. 1 – 10 Faculty/Staff close to elevator
Lev. 2 – 10 Faculty/Staff close to elevator.
Lev. 3 – 45 Faculty/Staff 10 visitor
Lev. 4 – 10 Faculty/Staff
Minutes (e-mailed) from October meeting were approved.
District wide IE Report: Items discussed- safety handout
on phishing; EOM nomination form. Beautification - No new
goals.
Facilities update from Dr. Mitchell:
Oregon Street Renovation: City Council has approved twoway traffic on Oregon. No start date has been given but we
will have new markings and a two-way street near RG and
will see increased traffic flow. There was a plan to remove
parking on Oregon St. from bridge to Glory Road (for
express bus service.) This plan wasn’t acceptable to the
Central Business Association. Alternate proposal: Have a
bus route from the Bridge up Santa Fe to Franklin, and then
go to Oregon and Glory Road. Parking for apartments would
still remain to Schuster on Oregon. Ultimately the plan is to
have a 400 car parking garage by Glory Road. There will be
a new express bus route from Glory to Doniphan. There will
be a bus service on El Paso and Oregon every 10 min. This is
Phase 1 of the new rapid transit plan. This plan is not final.
Handicapped parking: Meters and handicapped parking are
still tentative. EPCC had a plan already in existence in 2005
to correct handicapped ramps on El Paso St which hadn’t
been implemented. The plans have been delivered to the City
Engineers Office for reconsideration of the 6 handicapped
parking spaces on El Paso if college corrects ramps.
Drainage is also an important consideration. We also have
preliminary plans for the new parking lot on the corner of El
Paso and Rio Grande (next to the Library) which will provide
2 visitor & 10 Handicapped spaces. A 3rd possible option is
being studied which would be part of the lot next to Cafeteria
(the alley/motorcycle area.) This would include a possible
graduated ramp under awning and changing door. Engineers
need to develop plan and would use spaces nearby for
handicapped.
Faculty/Staff Parking: RG has a total of 700 parking spaces
for 4300 students and over 300 staff & faculty. The current
plan is as follows:
Lot A (low, next to A bldg.) (85 spaces) Row next to
wall & pt. of next row – 38 Faculty/Staff.
Lot B (Student Services Center) (22 spaces) 2
Handicapped, 9 visitor, 11 Faculty/Staff.
Lot C (KVIA off Oregon) (46 spaces) 15 Faculty/Staff, 5
visitor, 0 Handicapped
Parking Garage:
Lot G (Oregon Center) – 4 visitor, 4 Handicapped, 18
Faculty/Staff
(Note: Mission del Paso doesn’t have Faculty/Staff
parking yet.)
Signage needed for clinics and labs. Dr. Mitchell is
proposing signage using lettering like that used outside A119/121. Send ideas/proposals to Paula. External building
signs were proposed by RGIE in previous years’ plan and
subject to local historic regulation. To date, these haven’t
been done.
Employee of the Month Committee:
We voted to continue the EOM process as it was handled last
year with recommendations being made by the 5 member
EOM subcommittee being brought to the RGIE for approval.
The committee will make documentation about the EOM
choice available to any RGIE committee member. Annually
at the first Fall’s meeting, the RGIE should decide if the
selection process should continue as it was handled the
previous year or be revised. We also feel that the employee
should be showing exemplary performance, not merely
performing regular job description duties at an acceptable
level. John Hernandez (Campus Life) is leaving Campus
Life. Grace Zavala has agreed to become 5th member of
EOM committee to replace John. EOM for September is
Richard Carrasco, IT & for October, Roberto Gonzales,
Science Lab. Nominations for November & December
employees of the month will be selected at the January
meeting. Notice of the selectees for Aug. – Oct. will be sent
to Dr. Stroud.
Other:
December/January Activity Dates: Reminders for December
12, 2008-Graduation/Commencement, registration; Campus
Luncheon - December 4, 2008 – cost $6. Committee has
gone to departments for sign-up and money collection. This
is an excellent way of handling it and we appreciate the hard
work for this function.
Queen Anne – People are parking, then entering and using
kitchen, refrigerator and its contents and equipment –
bathrooms, shower, etc. Staff will request security survey. It
is important to report ANY items missing no matter how
small.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
41
January 27, 2009
MEMBERS PRESENT: Pauline Ballesteros, David Coy,
Charlotte Hollis, Dr. Roswitha Saenz, and Elizabeth Steele.
MEMBERS ABSENT: Dr Paula Mitchell (excused), Dr.
Eileen Conklin (excused), Mary Chavez (excused), Linda
Cropper, Marta De la Fuente (excused), Maria Guerrero,
Souraya Hajjar, Patricia Islas, Lillie Johnson, Antonio Juarez,
Mark Norbeck, Victoria Ochoa, Robert Pandy, Rafael
Ramirez, Roberta Rodriguez, Patricia Shanaberger, Ruben
Villalobos, Graciela Zavala and Patricia Miller (SGO).
Since the RGIE does not have a chair because of Ruben
Villalobos’ resignation in November, no agenda or reminders
were sent about the meeting other than the one from Dr.
Stroud. There was no quorum so the next meeting will be
held on February 24th. A new chair needs to be designated or
chosen at the next meeting.
Guest: Olga Rader, Testing Services.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
42
February 24, 2009
Members present: Dr Paula Mitchell, Pauline Ballesteros,
David Coy, Marta De la Fuente , Souraya Hajjar, Charlotte
Hollis, Lillie Johnson, Antonio Juarez, Mark Norbeck,
Victoria Ochoa, Roberta Rodriguez, Dr. Roswitha Saenz,
Patricia Shanaberger, Elizabeth Steele and Graciela Zavala.
Members Absent: Dr. Eileen Conklin, Mary Chavez, Linda
Cropper, Maria Guerrero, Patricia Islas (maternity leave),
Robert Pandy, Rafael Ramirez, Ruben Villalobos, and
Patricia Miller (SGO).
to be restored on El Paso Street. New
handicapped parking will be put near the
cafeteria and the new lot to be constructed next
to the Oregon Center (still pending).
o

Rick Lobato will be meeting with campus deans.
Some issues are unsynchronized clocks and these
are being corrected slowly. Atomic clocks have
been stolen in the past so their purchase is not
feasible. HVAC noise level is somewhat improved.
Campus master plan still not released.

Safety Issues: Please send any safety issues to Dr.
Mitchell by e-mail or phone so they can be dealt
with promptly.

Complaints about ugly signs on floor left over from
registration. Hopefully these will be removed when
the floors are waxed over break.
Approval of Minutes: Minutes from Nov. 2008 were
approved. Those attending the January 27, 2009 agreed that
the notes reflected the sense of the meeting.
District-Wide IE Report:

Concerns that some campuses have been spending
their IE budgets on items that weren’t IE or campus
related.

College procedure is in place for Employee of the
Month. The current nomination form attached to the
procedure is not computer friendly. The form is the
problem – not the procedure. David Moody
suggested that the form be discussed at the next
campus IE meeting.

Rick Lobato, new physical plant director, will be
touring all campuses, sending out a survey, and
plans to meet with IE committees.

Some members of other IE teams aren’t receiving
supervisor support so they can attend meetings.

MdP has doors automatically locking before classes
end in the evenings. Buildings shouldn’t be locked
until classes are over. This has also been a problem
in the RG Health building and the instructor needs to
check with campus police.

Signage maps aren’t to scale and are being
corrected.
Treasurer’s Report: $794.19 – actual balance is $594.19.
($200 is being held in reserve for Constitution Day
September ‘09.)
Old Business:

Parking and Facilities Update:
o
o
Staff and faculty parking signs are already in
garage. Other lots will require poles (perhaps
over spring break) when they may resurface
parking lots. Police haven’t begun enforcement.
Discussion of handicap parking misuse.
Oregon Street – No parking for UTEP students
from Schuster to UTEP. The city will not be
prohibiting parking near EPCC. Bus stops are
going to be more consolidated. Handicapped
parking issue is still pending with the city but is
Parking Meters: EPCC has sent a request to the
city to not install parking meters but no final
decision has been made.
New Business:

Employee of the month form issue from DWIE:
Because the form is the problem and not the
procedure, the RGIE Committee recommended and
approved that the college use the current EOM form
and have it put on line. We hope that since the form
we had been using at RG was a little simpler that not
all portions of the approved form will be required to
be completed.

Election for RGC IE Committee Chair - Ruben
Villalobos resigned 12/08. Mark Norbeck has
volunteered to finish out this year as chair with the
committee’s consensus if the college procedures
permit. Patty Shanaberger will then take over as
chair next year.

Employees of the Month – Nominees on list were
recommended and approved. The recipients are:
November 2008 – Frederick (Fred) Torres,
Respiratory Care Technology instructor
December 2008 – Jesus “Chuy” Ortiz, Campus
Maintenance Technician
January 2009 – Cecilia Corona, Registration Clerk
February 2009 – Mary Dominguez, RG Bookstore
Next meeting will be on March 24, 2009 because of the Cesar
Chavez holiday.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
43
RIO GRANDE IE TEAM
MINUTES FOR 2007-2008
October 30, 2007
being delivered inside the building. Marketing will
be contacted.
MEMBERS PRESENT: Mary Chavez, David Coy, Linda
Cropper, Marta de la Fuente, Lt. Apolinar Fernandez,
Charlotte Hollis, Patricia Islas, Antonio Juarez, Mark
Norbeck, Gilbert Rivera, Roberta Rodriguez, Roswitha
Saenz, Patty Shanaberger, and Ruben Villalobos

MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen
Conklin, Pauline Ballesteros (excused), Maria Guerrero,
Souraya Hajjar, Lillie Johnson, Victoria Ochoa (class),
Robert Pandy, Rafael Ramirez, and Elizabeth Steele
Minutes of the last meeting were corrected and approved.
Charlotte Hollis agreed to serve as secretary and Roberta
Rodriguez will serve as Financial Officer for the RG IE.
New Business:
a.
Emergency Phones inside Building – There are no
emergency phones inside buildings so that when an after
office hours incident like that with Ms. Alanis occurs, it
is difficult for students to locate a phone or phone
number to call. We realize that new signs are posted in
all rooms which have phone numbers – but panicked
people don’t always read signs.
b.
Many unauthorized signs from commercial vendors are
being posted on campus. All signs to be posted should
go through Abraham Mejia in the Registrar’s office.
c.
Signs for restrooms – VV has some nice signage in the
restrooms with contact information in case of problems
and how to keep things neat. Gilbert will investigate.
d.
RGIE website – Patty Islas will help with this.
e.
Approved – Reserve $200 from this year’s budget for
Sept. 2008 Constitution Day Celebration.
Old Business:
a.
Beautification & Clean Up – No activity on this
committee.
b.
Signage – Previous recommendations have been taken
forward to District IE and await the President’s approval
and funding.
c.
d.
e.
f.
Copier for Health Science area – ACT Vending is
waiting for approval from Purchasing in order to install a
copier in this area. The contract is similar to that set-up
for the libraries.
Recycling of non-sensitive materials – This issue needs
to be taken forward to the District IE.
Employee of the Month Procedures – College Procedure
3.22.01.22 was distributed. EOM seem to be chosen
differently at different campuses. Further discussion
next month. Work study status in the document seems to
be a little confusing.
Too many copies of the Tejano Tribune seem to be
delivered to the Cafeteria and there is no rack for
these. We will contact Student Government to see if
they can provide racks. We hope they can arrange
to have them delivered to additional locations –
Lounge area in the Health Building (2nd floor),
Lounge/Vending area in the Oregon Center and 3rd
Floor of Student Services. Also, we would request
that old newspapers be picked up when the new are
delivered.
Meeting adjourned at 4 PM. Next meeting Nov. 27th at 3:00.
Campus Newspaper Racks:

EP Times racks seem to be sufficient in the
Cafeteria area. One problem is that papers aren’t
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
44
November 27, 2007
MEMBERS PRESENT: Pauline Ballesteros, David Coy,
Linda Cropper, Lt. Apolinar Fernandez, Charlotte Hollis,
Patricia Islas, Antonio Juarez, Mark Norbeck, Gilbert Rivera,
Roberta Rodriguez, Roswitha Saenz, Patty Shanaberger,
Elizabeth Steele, Ruben Villalobos and John Hernandez
photos of Employees of the Month, names of committee
members, projects.
d.
Signs for Restroom – Gilbert Rivera wasn’t in
attendance. Tabled until next meeting.
e.
Employee of the Month Subcommittee – Through a
misunderstanding a new form for EOM at RG was used
without bringing it to the IE Committee. In the future
forms will not be distributed without the committee’s
being advised of this. Also, the subcommittee will be
increased to 5 people who would evaluate the application
forms for EOM. Roswitha Saenz and Patricia Islas
volunteered to serve as the additional two members. The
subcommittee will bring their recommendations to the
RGIE at the following meeting for committee approval.
MEMBERS ABSENT: Dr. Paula Mitchell (excused), Dr.
Eileen Conklin, Mary Chavez, Marta de la Fuente (excused),
Maria Guerrero, Souraya Hajjar, Lillie Johnson, Victoria
Ochoa (class), Robert Pandy, and Rafael Ramirez
Guests: Officer Mike Lagunas
Minutes of the last meeting were approved.
Report on District-Wide Meeting of November 13:
District Safety Committee is being organized again and
emergency phones will be a top priority. District-wide
recycling will be raised again. Student Government is in the
process of obtaining more racks for campus newspapers.
(These may be distributed to Faculty mailboxes.) Also, the
Tejano Tribune distributors should be picking up the previous
issue. CF & Associates are assisting the College in
developing Master plans.
Officer Lagunas gave a presentation on campus safety and
Terrorism (how to respond and prevent). Websites he
recommended were: www.tctc.gov and www.adl.org. It was
recommended that he give this presentation again at Faculty
Development Thursday evening January 10th.
Old Business:
a.
Beautification & Clean Up – No activity on this
committee.
b.
Copier for Health Science area – Purchasing is going to
add this copier to the contract currently set up for the
libraries. The copier should be able to be installed soon
which will assist in maintain confidentiality and HIPAA
records in the patient area.
c.
Website update – Patty Islas is waiting for the account
information and training to go forward with the IE
website. Suggestions made for the page content were:
The subcommittee recommended the following people for
EOM who were approved:
August – Margarita Deras (Career Center)
September – Ricardo Lopez de Lara (Counseling)
October – Mary Alanis (posthumous), Mathematics
November – Eva Rangel (Student Services)
December – Elva Santacruz (CE-Health)
Instead of the large celebrations we have attempted in the
past with small attendance, it was recommended that the
celebrations be taken to the recipient’s work area – banner,
balloons, etc. with snacks for the recipient and his/her coworkers. Photos will be taken. Then the individual will be
awarded the EOM certificate at the following RGIE meeting.
New Business:
a.
Salvation Army – Dr. Rhodes would like to pair up with
this organization. Contact person is Camerina Hunter at
544-9811
b.
Attendance Policy – No action taken.
c.
Televisions need repair in Cafeteria and other areas.
John Hernandez will check on this.
Meeting adjourned at 4:30 PM. Next meeting January 29,
2008 at 3:00.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
45
January 29, 2008
MEMBERS PRESENT: Pauline Ballesteros, Mary Chavez,
David Coy, Souraya Hajjar, Charlotte Hollis, Patricia Islas,
Antonio Juarez, Mark Norbeck, Roberta Rodriguez, and
Roswitha Saenz
providing the copier, has been sold and there will be a
delay until the new company is fully in charge.
C. Website update – Patty Islas will be meeting with the IT
person on this and it should be up soon.
MEMBERS ABSENT: Dr. Paula Mitchell (excused), Dr.
Eileen Conklin, Linda Cropper (excused), Marta de la Fuente,
Maria Guerrero, Lillie Johnson, Victoria Ochoa, Robert
Pandy, Rafael Ramirez, Patricia Shanaberger (class),
Elizabeth Steele (excused), Ruben Villalobos, and John
Hernandez
D. Employee of the Month Subcommittee – Robert Pandy
was nominated as EOM for January. The committee
approved his selection. Last month’s celebration was
well received with a song and photos in its new format.
Photos will be posted on the new website when it comes
up.
Minutes of the last meeting were approved.
New Business:
Report on District-Wide Meeting of December 11, 2007 There was no new business at this meeting. Campus reports
were made. Next meeting will be February 12, 2008.
A. Employee Exit Clearance Process – Discussion was that
this is not an IE issue. Charlotte will refer this to Dr.
Stroud or Personnel.
Old Business:
B. Lt. Fernandez will be retiring. Luncheon at Como’s
Thursday. Officer Doug Perez will be interim.
A. Beautification & Clean Up Subcommittee – No report.
Plan is to have the clean up activity in April.
Meeting adjourned at 3:35PM. Next meeting February 26,
2008 at 3:00.
B. Copier for Health Science Update –Souraya voiced
concerns about copier location. There are some
complications since ACT, the company which will be
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
46
February 26, 2008
MEMBERS PRESENT: Mary Chavez, David Coy, Linda
Cropper, Marta de la Fuente, Charlotte Hollis, Mark Norbeck,
Victoria Ochoa, Dr. Roswitha Saenz, Patricia Shanaberger,
Elizabeth Steele, Ruben Villalobos and John Hernandez (nonvoting, Campus Life.)
to give dream input for creating a College master plan.
Non-IE team members may attend but cannot vote.

Dreams for Student Services Center – unimproved
section as a Welcome or Conference center.
MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen
Conklin, Pauline Ballesteros (meeting), Maria Guerrero,
Souraya Hajjar, Patricia Islas, Lillie Johnson, Antonio Juarez,
Robert Pandy, Rafael Ramirez, and Roberta Rodriguez

CSD needs to expand. Offices are too small for
wheelchairs.

Handicapped Parking in lot next to library
Minutes of the last meeting were approved.

Redoing sidewalks to smooth areas

New classroom space

Day care center

Larger space for PE type classes

Better A/C in Plato lab
Report on District-Wide Meeting of IE – Book bags are new
and acceptable promotional items for Employee of the
Month.
Old Business:
A. Beautification & Clean Up Subcommittee – No report.
B. Copier for Health Science Update – Should be in place
next Monday in the lounge area. Paper, etc. will be
handled by Dr. Josie Lujan’s office. Also needed for that
area: more (healthy) food vending machines; benches
and tables in the Health Occupations building near the
lounge.
C. Website update – No report.
D. Employee of the Month Subcommittee – Celebrated
Robert Pandy twice – but he wasn’t there either time.
Please talk to each other about nominating people and
encourage nominations.
Some ideas discussed:
B. Other business – Center for Students with Disabilities
continues to get referrals for people who overweight or
pregnant with special needs. These are not considered
disabilities. We continue to need at least one small table
& chair needed for EACH classroom to accommodate
these students. RG has only 2 tables & 2 chairs for all
classrooms. One suggestion was to get fold-down tables
(like Murphy beds) that could be used when necessary.
Some students are even withdrawing from classes
because they can’t fit in the existing furniture. There
was a discussion of purchasing tables and chairs for all
students instead but this decreases classroom capacity.
Transmountain Dean Joyce Ritchey has the information
about the tables & chairs purchased for that campus
which would work here at RG.
New Business:
Gilbert Rivera will be moving to the ASC. Jesus (Chuy)
Ortiz from NW is his replacement.
A. Upcoming Meeting with CF & Associates about future
planning for the campus and District will be Tuesday,
March 4 from 1:30 – 3:00 p.m. in room A 121. All
members should try to attend. This meeting is for future
planning for the campus and district – for team members
Meeting adjourned at 3:40PM. Next meeting: March 4 at
1:30 with CF & Associates.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
47
RIO GRANDE IE TEAM
MINUTES FOR 2006-2007
September 26, 2006
MEMBERS PRESENT: Dr. Paula Mitchell, Pauline
Ballesteros, David Coy, Linda Cropper, Lt. Al Fernandez,
Robert Ferrell, Ysella Fulton-Slavin, Maria Guerrero,
Charlotte Hollis, Patricia Islas, Mary E. Lyons, Marta L.
Olivares, Robert Pandy, Olga Rader, Rafael Ramirez, Janine
Rudnick, and Gabriela Schwab.
Cafeteria furniture is expected by the end of the
month. H Bldg/Parking Lot Patio brick area is
supposed to be fixed correctly. New patio
furniture has been received but can’t be installed
until the brick area has been repaired.
Suggestions for this & next year are to purchase
furniture suitable for study areas in the spaces near
the elevator in the B Bldg. The space on the 2nd
floor would need to be modified for registration
periods but could be used for study during the rest
of the year. The old ladies locker room in the A
Bldg. is now the room for exercise/dance classes.
Currently a Jazzercise class is being held there.
MEMBERS ABSENT: Anita Kelley (non-voting)
(excused), Dr. Eileen Conklin (excused), David Brown, Mary
Chavez (excused), Marta de la Fuente (excused), Souraya
Hajjar, Roberto Jaquez, George R. Lockhart (excused),
Gilbert Rivera, Roberta Rodriguez, Janine Rudnick, and
Elizabeth Steele.
I.
Welcome: Olga Rader called the meeting to order at
3:25 p.m. at the ASC.

II.

Study Areas – The spaces in the B Building near
the elevators which used to house lounge furniture
are being considered for additional study areas.
Since this is one of the proposals for a group at the
Leadership Academy, Robert Farrell will take it to
the Leadership Academy for further discussion.
Otherwise, the RG IE will work on this proposal.
Meeting minutes from April were distributed and
approved.
IEC meeting update:


III.
Campus Gaming Equipment – A foosball table
has been received and is installed in the upper tier
of the Cafeteria. Additional gaming equipment
may become available through Campus Life at the
end of future semesters and will be given to each
campus which has available space for such.
Elections – The new RG IE Executive committee
for 2006-2007 will be:
Chair: Robert Farrell
Co-chair: Olga Rader
Third-elect: Robert Pandy


The RG IE will be meeting at RG the last Tuesday
of the month, usually in A 119/121.
IV.
The Employee of the Month luncheon hosted by
the President will be Oct. 9th at noon. This
luncheon will be to honor those who were chosen
as EOM in 2004-2005 and 2005-2006. The
employees will receive the remainder of the
afternoon off after the luncheon.
New Business:

Employee of the Month – RG will continue to
have 2 celebrations for EOM but will have
elections monthly using the same procedure used
last year. Marta Olivares will continue to remind
the campus about voting on a monthly basis. We
would like to have the monthly voting so that the
RG EOM can be recognized on the College TV as
they do on other campuses.
Summer Wrap-Up:

IE Campus Budget Update for 2005-2006 – Last
year’s budget was spent on vests & stoles for the
campus guides at the beginning of each semester
and the Employee of the Month celebrations that
were held twice last year.

Campus Clean Up Day – It was decided to hold
the RG Campus Clean-up Day during the first
week of April 2007 (Community College Month).
Service learning students will be given the
opportunity to participate.

Final Facilities Charge Report – The facilities
report was submitted to Dr. Rhodes at the end of
the spring semester.


Facilities update – Dr. Mitchell stated that the
elevator in the B Bldg. should be inspected and
hopefully approved in the near future. New
Campus Mural – Status of the campus mural
project is still unknown. Anita Kelley can give us
the information for the next meeting. We believe
it was never funded.
V.
Other Business:
Z:/RG IE TEAM MINUTES(COMBINED)
6/16/16
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
48

VOTE focus group met at RG today to try to
encourage/register voters

Textbook purchases by students can now be done
online supposedly at a discount.

Sept. 28 – 10am – What’s Up with Willy
(Shakespeare) at the Little Temple; Hispanic
Heritage Art Exhibit September 29 - October 12,
2006 at the Little Temple; Oct. 12 – Health Fair;
Oct 18-19 – RG Blood Drive; Oct. 24 – Breast
Cancer Awareness

Oct. 7 – The AAWCC is sponsoring a play and
dinner “Immigration Dreams” at TM ($15)
Z:/RG IE TEAM MINUTES(COMBINED)
6/16/16
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
49
November 28, 2006
faculty desks. A need for special tables for
handicapped was also mentioned. The new
cafeteria furniture (tables and chairs) have been
installed.
MEMBERS PRESENT: Mary Chavez, Robert Ferrell,
Charlotte Hollis, Marta L. Olivares, Dr. Paula Mitchell
I.
II.
Opening remarks: Meeting began at 3:35pm.
Because this week was “Dead Week” supposedly with
no meetings scheduled, most members weren’t sure if
a meeting was to be held. Because there wasn’t a
quorum, no matters could be voted upon.
Discussion:
a.
b.
Tables for laptops – Robert Farrell had received
some information on tables similar to those at the
UTEP Student Union from Kay Lambert and
asked this to be sent directly to Dr. Mitchell
c.
ESL Graduation will be held at the ASC Lobby on
Dec. 8 from 8-9am
d.
Employee of the month celebration was scheduled
for Dec. 7th at 2pm. Any prior arrangements are
unknown. The consensus is that this may have to
be postponed but this had to be tabled.
The next scheduled meeting will be January 30th, 2007 at
3:00pm in A-121. Meeting was adjourned at 3:50pm.
Facilities – Dr. Mitchell has done a campus walk
through to evaluate for furniture needs in
classrooms. It seems that the greatest need is for
Z:/RG IE TEAM MINUTES(COMBINED)
6/16/16
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
50
January 30, 2007
MEMBERS PRESENT: Anita Kelley (non-voting), Pauline
Ballesteros, Linda Cropper, Lt. Al Fernandez, Robert Ferrell,
Ysella Fulton-Slavin, Charlotte Hollis, Patricia Islas, Roberto
Jaquez, Olga Rader, Gilbert Rivera, Roberta Rodriguez, and
Elizabeth Steele
III.
New Business

IE Campus Budget Update – IE teams’ budgets
have been increased to $1,000 per year.

Trash Cans in H Building – The H building
needs additional trash cans in the hallway near the
handicapped entry near the tables and chairs.
Students frequently eat in this area and the lack of
sufficient places to dispose of trash creates an
unhealthy situation. As a temporary solution,
Gilbert Rivera will ask janitorial staff to service
this area more frequently. Anita Kelley will check
at leadership meeting about additional funding for
more trash cans.

Other Maintenance Items – When lights are
burned out, please urge staff to call Maintenance
at 2280 to submit work orders. Instructional
media services should handle problems with
screens and similar A/V equipment.
MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen
Conklin, David Brown, Mary Chavez, David Coy, Marta de
la Fuente, Maria Guerrero, Souraya Hajjar, Mary Lyons,
Marta Olivares, Robert Pandy, Rafael Ramirez, Janine
Rudnick, and Gabriela Schwab (excused - class).
I.
Call to Order: Meeting began at 3:00pm.

II.
December’s meeting was the employee of the
month celebration held after classes were out. No
minutes were available.
IEC Meeting Update:


Beautification Charge – Dr. Rhodes is calling for
campus IEs to coordinate requests for campus
beautification. Forms have been distributed to all
RG employees. These need to be returned to Olga
Rader by February 2nd so that they can be
submitted to the District IE by February 15th.
Suggestions discussed were: tables for laptops
(workstations) and/or lounge furniture.
Classroom – Dr. Mitchell & Anita Kelley have
done a campus walk through to evaluate for
furniture needs in classrooms, especially faculty
desks. A survey will be sent out on classroom
furniture, as well. Olga will contact Physical
Plant (Celine Meyers) to do a study of the impact
on class numbers if seating is changed and to help
assess future needs. The committee feels that
there is a definite need to have at least one table
and chair in each classroom to accommodate
larger students or those with special needs (ex.
pregnancy). This will impact the number of seats
available.
IV.
Other Business

RG Parking Enforcer – Campus police now
have a part-time person (female) to issue parking
tickets. The person wears either a T-shirt with an
EPCC police logo or a vest (POLICE). If
someone needs parking passes either call Lt.
Fernandez at x 4024 or any officer or the parking
enforcer to issue a pass.

Parking Garage – People are still speeding in the
parking garage. It would seem that 12-15 speed
humps are needed to adequately address this
problem.

Campus Blood Drive - Dates are Feb. 6th– 8:30
to 3:00 and Feb. 8th – 8:00 – 3:30. There will also
be one on March 7th from 8:30 -2:00.
The next scheduled meeting will be February 27, 2007 at
3:00pm in A-121. Meeting was adjourned at 3:40pm.
Z:/RG IE TEAM MINUTES(COMBINED)
6/16/16
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
51
February 27, 2007
MEMBERS PRESENT: Anita Kelley (non-voting), Pauline
Ballesteros, Mary Chavez, Linda Cropper, Robert Ferrell,
Ysella Fulton-Slavin, Patricia Islas, Roberto Jaquez, Mary E.
Lyons, Robert Pandy, Olga L. Rader, Rafael Ramirez, Gilbert
Rivera, Nichole Allen (SGA representative)
MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen
Conklin, David Brown, David Coy, Marta De la Fuente, Lt.
Al Fernandez, Maria Guerrero, Souraya Hajjar, Charlotte
Hollis, George R. Lockhart, Marta L. Olivares, Roberta
Rodriguez, Janine Rudnick, Gabriela Schwab, Elizabeth
Steele
I.
II.

New budgets for all the committees will
determined by Dr. Brown. These new budgets are
still unknown at this time.

RG beautification applications were sent to Olga
by several committee members. She prepared a
packet with a series of detailed improvement
recommendations. All these documents will be
submitted to Dr. Brown for his approval.

A discussion was made on several RG campus
maintenance issues. A group commentary was
made towards designing a report system for
classroom repairs. Emphasis was directed on
participation of both full-time and part-time
faculty on this project.

A suggestion was made by some group members
to review previous plans utilized in reporting
classroom repairs.
Call to Order: Meeting began at 3:05 pm.

Minutes for January 2007 were unanimously
approved by all the committee members present.

Robert Ferrel! introduced Nichole Alien, SGA
representative, to the committee.

Employee of the month award was issued to Pat
Rosales for January 2007, and to Martha Sanchez
for February 2007.
III.
IEC Meeting Update:

Roberta sent an e-mail to the IE committee in
reference to buying more garbage receptacles
(trash cans) for the RG Campus.

Gilbert Rivera reported a purchase request being
in progress for some more trash cans.

Olga Rader announced to the group of a classroom
furniture presentation as being held on Friday,
03/09/07 from 08:30 to 12:30 at the ASC
Boardroom. She invited the committee members
to attend. Final decisions on the selection of these
items must be made on the same day.

Robert Ferrell mentioned that a few tables and
chairs will be purchased and installed on those
classrooms that were used by special requirement
students.

The group agreed on purchasing new classroom
furniture according to the new committee budget.
IV.
V.
New Business

Anita Rhodes announced her separation from this
institution and her return to South Carolina.

Gilbert Rivera presented a temporary plan on
using some of the round tables located in the
cafeteria for the study areas located at the different
floors. This plan will be presented to Dr. Mitchell
for her approval.
Other Business

Nichole Allen, SGA representative, commented to
the committee about uncomfortable seating on
study areas.

Anita Rhodes made an observation on the lift for
handicap students on Building A as being unsafe.

Robert Ferrell distributed a rough draft for the
selection process used for the employee of the
month award. He made a requested to the group
to submit any changes and/or feedback on this
project before 03/05/07 to his office.
Meeting was adjourned at 4:00 pm.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
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April 24, 2007
MEMBERS PRESENT: David Coy, Marta de la Fuente,
Lt. Al Fernandez, Robert Ferrell, Charlotte Hollis, Patricia
Islas, Rafael Ramirez, and Roberta Rodriguez
MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen
Conklin, Pauline Ballesteros, David Brown, Mary Chavez
(called), Linda Cropper, Ysella Fulton Slavin (excused),
Maria Guerrero, Souraya Hajjar, Roberto Jaquez, Mary
Lyons, Marta Olivares, Robert Pandy, Olga Rader, Gilbert
Rivera, Janine Rudnick, Gabriela Schwab (excused - class),
Elizabeth Steele
Members not active with the College: Anita Kelley (nonvoting), George Lockhart
I.
Call to Order: Meeting began at 3:05pm.

II.
Because there wasn’t a quorum the March minutes
were reviewed, corrected but could not be
approved. The corrected minutes will be
forwarded to all members for an online vote.
Today’s meeting will be informational.
also be forwarded electronically to members. It
seems that there is money for the projects but
there is also confusion as to what office is
handling these projects. Dr. Brown has a furniture
deadline for this Friday – and the IE task force
seems to have money with no deadline. Members
looking for classroom furniture are frustrated
since they aren’t sure if their efforts are worth the
time and energy – or if the effort is being
duplicated. People who are authorized to make
decisions about classroom furniture with the
impact on class size don’t attend IE meetings or
give input. Robert Ferrell will call Dr. Stroud’s
office to determine what group should be handling
these projects.
The next scheduled event is the Employee of the Month
Celebration scheduled for May 3 at 2PM in A119/121. There
are no further meetings scheduled at this time.
Meeting was adjourned at 3:25pm.
IEC Meeting Update:

Beautification Charge & Classroom Furniture
Charges – The DWIE minutes from Susan Silva
were routed to all members present. These will
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
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May 29, 2007
MEMBERS PRESENT: David Coy, Lt. Al Fernandez,
Robert Ferrell, Charlotte Hollis, Roberto Jaquez, Olga Rader,
and Gilbert Rivera
MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen
Conklin, Pauline Ballesteros, David Brown, Mary Chavez,
Linda Cropper (excused-class), Robert Ferrell (excused),
Marta de la Fuente, Ysella Fulton Slavin (excused), Maria
Guerrero, Souraya Hajjar, Patricia Islas, Mary Lyons, Marta
Olivares (excused), Robert Pandy, Rafael Ramirez, Roberta
Rodriguez, Janine Rudnick, Gabriela Schwab (excused class), Elizabeth Steele (excused – ill.)
Minutes were reviewed and couldn’t be acted on because of a
lack of a quorum. Most of the notes from last month’s
meeting did not happen as planned. We still have about $500
of the budget to be spent. Olga will e-mail members for
input.
The next scheduled meeting is June 26th at 3PM in A119/121.
Meeting was adjourned at 3:15pm.
Members not active with the College: Anita Kelley (nonvoting), George Lockhart
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
54
June 26, 2007
MEMBERS PRESENT: Mary Chavez, David Coy, Linda
Cropper, Marta de la Fuente, Lt. Al Fernandez, Robert
Ferrell, Souraya Hajjar, Charlotte Hollis, Marta Olivares,
Rafael Ramirez, and Roberta Rodriguez
funds will be used for an ice cream social on July 31st –
which will replace the July IE meeting.
MEMBERS ABSENT: Dr. Paula Mitchell (excused), Dr.
Eileen Conklin, Pauline Ballesteros (excused), David Brown,
Ysella Fulton Slavin (excused), Maria Guerrero, Patricia Islas
(excused), Roberto Jaquez, Mary Lyons, Robert Pandy, Olga
Rader, Gilbert Rivera, Janine Rudnick, Gabriela Schwab
(excused - class), Elizabeth Steele

signage for the floors (1st floor, etc.) in the east stairwell
in the B Building

CSD has accessibility concerns for people in
wheelchairs.
There were no objections to the last committee minutes for
May 29th. All in attendance agreed that summer meetings
should not be held because many people are not on campus to
attendance. Since we had more response than attendance by
e-mail for budget proposals, we would like to have a “virtual”
meeting in the summer in the future.
As suggested in an e-mail proposal, Roberta Rodriguez was
granted approval to purchase items for the Constitution Day/
September 11th celebration using IE Funds. The remaining
Concerns that need to be addressed in the Fall:
There was a discussion about a crack in the parking garage
which has been there for quite some time. We believe
Physical Plant staff are well aware of the fact that the crack is
there and have been seen taking pictures of it. Mirrors and
speed bumps will probably be added in the parking garage.
The next scheduled meeting is a Campus Ice Cream Social
July 31st at 2PM in A119/121. Meeting was adjourned at
3:30pm.
Z:/RG IE TEAM MINUTES(COMBINED)
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August 28, 2007
MEMBERS PRESENT: Pauline Ballesteros, Mary Chavez,
David Coy, Robert Ferrell, Charlotte Hollis, Patricia Islas,
Olga Rader, Gilbert Rivera, and Roberta Rodriguez
report that was submitted is gearing toward finalization. The
Early College is already at MdP and VV, and there are plans
to ultimately have it at all campuses.
MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen
Conklin, David Brown, Linda Cropper, Lt. Al Fernandez,
Marta de la Fuente, Ysella Fulton Slavin (excused), Maria
Guerrero, Souraya Hajjar, Marta Olivares, Roberto Jaquez,
Mary Lyons, Robert Pandy, Rafael Ramirez (excused), Janine
Rudnick, Gabriela Schwab, and Elizabeth Steele
Suggestions: It would be helpful to have visitor parking for
the Health Clinic and at Student Services.
The Campus Ice Cream Social was held July 31st at 2PM in
A119/121 and was a huge success.
There will be a website available for the RGIE. Volunteers
are needed to post. STS students can update the website.
Olga Rader gave a report from the last District IEC. It is
possible that funds not utilized by the campus IEs will need
to be returned. Possibly there will be a designated treasurer
for each campus IE and a special campus fund. The facility
The next meeting will be held at the ASC with the new
members Sept. 25th.
Concern: There are not enough maintenance personnel at
RG, the oldest campus where the facilities need more people
to keep it up.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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RIO GRANDE IE TEAM
MINUTES FOR 2005-2006
October 25, 2005
MEMBERS PRESENT: Dr. Paula Mitchell, Anita Rhodes,
Pauline Ballesteros, Patricia Marioni, Mary Chavez, Marta de
la Fuente, Lt. Al Fernandez, Charlotte Hollis, Jesse Lascano,
Mary Lyons, Marta Olivares, Robert Pandy, Olga Rader,
Gilbert Rivera, Roberta Rodriguez, Janine Rudnick,
Alejandro Vazquez
MEMBERS ABSENT: Dr. Eileen Conklin, David Brown,
Ray Casillas, Veronica Cena, Elia Chacon, Linda Cropper,
Elvia Curiel, Robert Ferrell, Ysella Fulton-Slavin, Souraya
Hajjar, Roberto Jaquez, George Lockhart, Gabriela Schwab.
representative will serve as a subcommittee for
selection of EOM from the list of nominees.
•
Campus Budget for IE – Each campus IE is to receive
$666 for EOM and other IE expenses. RGIE is
planning to spend this year’s budget on EOM
celebrations and obtaining T-shirts, vests or arm bands
for the people serving as campus guides at the
beginning of each semester.
New Business

Campus Activities -Suggestions were made to hold
a Drinking and Driving Spring Fair or contributing
to Charities. Current members felt that there are
enough ongoing activities such as the Constitution
Day, Hispanic Heritage and Student Resource Fair
without needing to do others at this time and these
weren’t necessarily IE functions.

Archiving Old Minutes/Agendas – It was decided
that old RGIE minutes and agendas for past two
years will be archived on a CD and kept by the
officers to be passed on to the next officers.

Designated Parking – There are insufficient spaces
at RG to designate parking for faculty and staff. The
college is considering making a parking lot in the
empty lot on the corner next to the library that would
provide community parking for the clinics and also
more Handicapped parking. A designated parking
space for the Employee of the Month was not
approved since RG is spread out and the EOM might
find the space was more inconvenient to his/her
workplace.

Fitness room – RG staff have made multiple
suggestions for having a fitness room on campus –
whether at the Little Temple or in conjunction with a
new parking area. RGIE hopes this will someday be
considered in the college plans.
Opening Remarks: Olga Rader welcomed everyone to the
meeting and asked for approval of the August 30th minutes.
No minutes taken at the September meeting held at ASC
which was the election of officers. Results were: Olga Rader
was elected chair, Mary Chavez – chair elect, and Robert
Pandy – 3rd IEC Representative. The August minutes were
approved.
IEC Meeting Update:
•
•
Facilities Charge -Olga Rader informed the committee
that this year’s charge for IE committees is facilities.
Dr. Mitchell and Gilbert Rivera have already done a
walk-through the campus with David Mena and others
to determine what needs to be repaired, etc. When she
gets the list she will make the information available.
All RG employees will be encouraged to submit
suggestions for needs for facilities improvement at this
campus. Repainting of exterior walls is underway.
Employee of the Month – DWIE solicited input as to
whether or not the campus IEs wanted this to be
centralized with employees from each campus
receiving the EOM awards. A District-wide policy for
EOM was presented and rejected by the RGIE. We do
not know if this is official Board policy but it does not
seem to have been approved. RGIE would like this to
remain at the campus level. The current process is to
select EOM from a specific group for the month’s
awards – ex. the Sept. EOM will be from Campus
Maintenance, Housekeeping, Grounds and Cafeteria.
RGIE has decided that we would like to continue this
procedure with awards for each month to be celebrated
once per semester. The EOM celebration for
September – December recipients will be held
December 1st. The RGIE chair, chair elect and 3rd IEC
Facilities Update:

Parking: The parking garage has been restriped.
People voiced concerns that the 2nd and 3rd levels are
frequently shadowy with insufficient lighting – even
during the day. Gilbert reported that the lights burn
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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out frequently because of being on 24 hours/day.
Please call 2280 to report if they go out.



Mural Update: Cesar Inostroza will resubmit the
final draft of the mural before it is done. The money
for this is still pending through the President’s
Office.
Student Services: The College is once again
looking at finishing the Student Services building
but it will probably not serve as the small conference
center that was planned a few years ago.
Announcements:
Opening of the Little Temple was held Oct. 17-21.
October 31 – Student Resource Fair -9-2
October 26-27 – Blood Drive here at RG
October 27th – SEC donuts and coffee, prizes for bringing a
friend
Next meeting will be November 29th at 3:00pm. The meeting
was adjourned at 4:15pm.
Furniture: The requests for cafeteria, lounge, and
patio furniture from last year are still pending. Dr.
Mitchell hopes that there is a chance that these may
still be budgeted from District funds.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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November 29, 2005
MEMBERS PRESENT: Dr. Paula Mitchell, Elvia Curiel,
Marta de la Fuente, Lt. Al Fernandez, Robert Ferrell, Souraya
Hajjar, Charlotte Hollis, Roberto Jaquez, Marta Olivares,
Robert Pandy, Olga Rader, Roberta Rodriguez, Alejandro
Vazquez
teal colored and have RG Campus Guide and a logo on
them. Olga Rader and Roberto Jaquez will be
coordinating this purchase. We would like to have
them available for the beginning of Spring semester.

Presidential Charge: Facilities
MEMBERS ABSENT: Dr. Eileen Conklin, Anita Rhodes,
Pauline Ballesteros, Ray Casillas, Veronica Cena, Elia
Chacon, Linda Cropper, Ysella Fulton-Slavin, George
Lockhart, Mary Lyons, Patricia Marioni, Gilbert Rivera,
Janine Rudnick
The president’s charge for IE committees is to look at
facilities. Dr. Mitchell and Gilbert Rivera have a long
list that they are looking at. Included in that is the
benches we would like to replace the old lounge chairs
in the B Bldg. that encourages unacceptable public
behavior.
MEMBERS ABSENT (excused): David Brown, Mary
Chavez, Jesse Lascano, and Gabriela Schwab
RG facilities needs:



Opening Remarks: Olga Rader welcomed everyone to the
meeting and asked for approval of the October minutes.
Minutes were approved with corrections. Mary Chavez,
RGIE chair elect, is having to step down from the position for
medical reasons. Souraya Hajjar agreed to serve as co-chair
for this year but cannot become chair for next year since she
served as chair last year. This was approved by acclimation.


IEC Meeting Update:

Employee of the Month – DWIE will be reviewing the
EOM procedure at their next meeting in January to
determine if the process will be centralized or
decentralized-. The RG representatives will take our
new procedure to that meeting. We hope that this can
remain a decentralized function with our once a
semester celebrations.
New Business

RG Employee of the Month – The following
employees are to be recognized as Employees of the
Month at the celebration on December 1st at 3:00pm in
A119/121:
September (Counseling and Library) – Robert Pandy,
Counseling
October (Math, Science, and Health Occupations) –
Veronica Dominguez, Medical Lab Tech
November (Nursing) – Lillie Johnson, Nursing
December (Continuing Education) – Lillian Lopez,
Community Education Program
Existing problems that need to be addressed by
maintenance: No paper seat covers in the H Bldg. The
drinking fountain on the 2nd floor of the A Bldg.
doesn’t work – can’t be plugged in because of
improper electrical connections.
Facilities Update:
Blinds have now been installed in the Little Temple.
Administration is now looking at renovation of the
unimproved sections of the Student Services Building as an
Arts/Entrepreneurial Center.
Other:

Campus Police do not open the Parking Garage until
all classrooms have been opened, beginning at 6AM.

Concerns that there is no printed college phone book
and there hasn’t been any available except by
printing in each office. People used GroupWise for
phone information since the web directory is user
unfriendly. Outlook does not have phone
information so this is already inconvenient. Since
the college web server has been down frequently
recently, there has been no way of looking up phone
numbers other than calling the operators.

There was a recent fire in a 4th floor restroom when
alarms didn’t sound because they had been turned
off due to a bad panel. This has now been reset.
People were reluctant to leave the building although
Those awarded will be receiving a framed certificate
and there will be refreshments.

Campus Budget spending – RGIE is planning to spend
part of this year’s budget on EOM celebrations. We
will be obtaining stoles or scarves similar to those
worn at graduation for the people serving as campus
guides at the beginning of each semester. These will be
Still need a “gym” or fitness room
Additional trash cans
Street closure (involves a multi-million
package with landscaping)
Building signage (still under review from last
year) – including “no smoking” signs within
15 ft. of the doors
New building – PLUS parking
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
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

they were aware of the smoke. We need more fire
wardens and people need to attend fire training.
More workshops will be offered next semester.
People are still not using crosswalks from the H
Building and parking garage to the B Bldg. The city
requires that crosswalks are a certain distance from
an intersection. For this reason the crosswalk
couldn’t be painted from the H Bldg. door to the B
Bldg. Therefore the only safe places to cross are at
the corner and in the crosswalks and people can be
cited for jaywalking. Until the city will close the
street, we will continue to have problems.
Services gets formal room requests and Roberta
Rodriguez in the Campus Dean’s office schedules
the Conference Center (A119/121). This needs to be
addressed so that there is a contact number available
near entrances or at least a temporary sign until the
signage issues have been finalized.
Next meeting will be January 31, 2006 at 3:00pm. The
meeting was adjourned at 4:30pm.
It is difficult to determine when there are events
scheduled on campus because there is no centralized
location for information. Abraham Mejia at Student
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January 31, 2006
MEMBERS PRESENT: Anita Rhodes, Pauline Ballesteros,
Lt. Al Fernandez, Linda Cropper, Charlotte Hollis, Roberto
Jaquez, Mary Lyons, Marta Olivares, Robert Pandy, Olga
Rader
MEMBERS ABSENT: Dr. Eileen Conklin, David Brown,
Ray Casillas, Veronica Cena, Elia Chacon, Elvia Curiel,
Marta de la Fuente, Robert Ferrell, Ysella Fulton-Slavin,
Souraya Hajjar, Jesse Lascano, George Lockhart, Patricia
Marioni, Gilbert Rivera, Roberta Rodriguez, Alejandro
Vazquez, Janine Rudnick, Gabriela Schwab, and Alejandro
Vasquez
MEMBERS ABSENT (excused): Dr. Paula Mitchell, Mary
Chavez
Opening Remarks: Olga Rader called the meeting to order
at 3:10 and asked for approval of the minutes. Minutes were
approved.

Mission del Paso – The 2 year “early college” program
will be starting July 2006. Administration is looking for
a name for this new program.

Mission and Transmountain are considering designated
Faculty/Staff parking areas.

Handicapped parking – Campus police will confiscate
handicapped placards if unauthorized people are using
handicapped parking.

Article shared from the Chronicle of Higher Education
(10/28/05)– “A Design of their Own” by Gail Mellow
New Business:

Campus Budget for IE – The IE budget seems to be
adequate to support the employee of the month
celebrations. We also purchased some vests for the
people serving as student guides at the beginning of the
semester. The ones purchased aren’t quite what we had
hoped for but served their purpose. We will continue to
check on having stoles made. Also, we will purchase
bottled water for the campus cleanup day and other
similar events.

Committee Representatives – If someone needs a letter
to be removed or added to a committee, the request must
go to the President’s office.

Point of contact – There is no central point of contact
with information about the campus, especially after 5:00.
It is difficult to determine when there are events
scheduled on campus because there is no centralized
location for information. Information about the different
services offered by each office isn’t published anywhere
– such as typing tests are administered in the POCT lab
for community members. Many years ago, there was a
“campus services coordinator” who had this information.
This was the person who coordinated scheduling of
campus events.

CSD Concerns – Center for Students with Disabilities
expressed two concerns. One is that classrooms need to
have 2 adjustable chairs and tables to accommodate
people with special needs such as larger people or
pregnant women. We don’t know what area needs to
budget for these facilities, CSD? The second concern is
about how soon the elevator replacement will be
completed.

Concerns re IT and active directory; loss of phone
numbers that were in GroupWise. The College
desperately needs a printed phone directory since nothing
is available when the network goes down.
IEC Meeting Update:



Spring Blood Drive will be March 8-9 in the Cafeteria
from 8:30 to 2.
State Employee Charitable Campaign 2005 was
successful with 25 new donors at RG.
Facilities update – A new campaign is being planned to
produce a report (similar to the signage report) to try to
make the college look like an institute of higher
education, not a high school. They would like to have a
“theme” for each campus.
Concerns were once again expressed that the janitorial
service doesn’t seem to be doing “deep cleaning” as
they are supposed to do occasionally. Also, wet
mopping is being done outside occupied classrooms in
the evenings. We are concerned for the safety of faculty
and students who will be departing those classrooms.
Another concern is that the janitorial staff is leaving
offices open while emptying trash, leaving these offices
open for unauthorized, unsupervised entry.

Area Survey – A survey of 103 students at Rio Grande
was done last fall. Overall results indicated that students
seem to want more seating, more study areas and more
computers. The IE team questioned where and when the
survey was done.

Signage Update –The signage project has a budget of
$447,000 and all signage will ultimately be completed.
The IE team expressed concerns that the new signage is
not being well done since the signs next to the elevators
in the B Bldg. indicate that priority use is for the use of
“disable” (not disabled) persons. Since we are an
institute of higher education, the signs posted around all
campuses should be spelled correctly.
Next meeting will be February 28th at 3:00pm. The meeting
was adjourned at 4:30pm.
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February 28, 2006
MEMBERS PRESENT: Anita Rhodes (non-voting), Dr.
Paula Mitchell, David Brown, Mary Chavez, Linda Cropper,
Marta de la Fuente, Lt. Al Fernandez, Robert Ferrell, Souraya
Hajjar, Charlotte Hollis, Roberto Jaquez, Mary Lyons,
Patricia Marioni, Marta Olivares, Robert Pandy, Olga Rader,
Gilbert Rivera, Janine Rudnick
There is a facilities focus group (facilitator, note-taker)
that will be going to classes beginning at VV to get
student input about facilities. This is to take about 20
min. per class. This might be continued at other
campuses if it is successful but this is currently
unknown.
MEMBERS ABSENT: Dr. Eileen Conklin, Ray Casillas,
Veronica Cena, Elia Chacon, Elvia Curiel, Jesse Lascano,
George Lockhart, Roberta Rodriguez, & Alejandro Vazquez
Concern: The Little Temple wasn’t included in the
original maintenance and furniture guidelines and needs
to be added.
MEMBERS ABSENT (excused): Pauline Ballesteros,
Ysella Fulton-Slavin (on sabbatical), & Gabriela Schwab
New Business:

Facilities Charge - Olga is compiling the report for RG to
be finalized by June. She is working from the Facilities
Charge form that was distributed through the
ISC/mailboxes and will organize the list into 2 separate
parts by janitorial and maintenance concerns. The form
also included the vision of college improvements for a 5
year and 10 year plan. These need to be as exact as
possible so that it would be feasible to obtain monetary
estimates: ex. street closure of RG and El Paso streets
must include landscaping which would be done all at the
same time (current price estimate - $.5 million.) The
President’s office is considering the SSC for an
entrepreneurial center that might be funded with federal
funds. If there are other ideas, these need to be
submitted promptly. Please submit forms no later than
March 10th. Olga wants to have a rough draft ready for
the Apr. 11th meeting of the IEC with the President and
will be going over the list with Dr. Mitchell before
submitting it.

Points of contact – All campuses need central points of
contact with information about the campus, especially
after 5:00 or on weekends. The A/B building would
probably be the best location for this.

CSD Concerns – Accessibility issues should be
submitted to the Accessibility Committee. Forms are
available through CSD or the Dean’s offices.

Safety concerns – The new ATM in the Health Building
is in a highly trafficked location and needs to be moved
to a wall area where there is already space. Also, there
are many fire hazards throughout the campus – ex. items
blocking access to fire extinguishers, etc.

Water pressure in the Health Building is extremely low
because the city is replacing water regulators in the
neighborhood area. Hopefully the project will be done
by the week ending March 10th.

New lighting and repainting has begun starting in the
cafeteria. Lighting and painting are already completed
on the 3rd floor of the B Bldg.
Opening Remarks: Olga Rader called the meeting to order
at 3:05 and asked for approval of the minutes. Minutes were
approved.
IEC Meeting Update:

Spring Blood Drive will be March 8-9 in the Cafeteria.
They will be using 2 new forms to facilitate blood
donation.

Employee of the Month – In the past the President
annually hosted a luncheon for the Employees of the
Month. This will be reinstated at some time in the future
and held during Fall or Spring semester.

Directory Update – The College will not be printing a
new phone directory. There are plans to update the
online directory more frequently – monthly or each
semester. There will be a contact person identified who
will handle corrections and update the information.
Currently there is no specific contact making corrections
difficult to make. Discussion was that the future format
should be easier to print or save to a computer locally
since we often have network problems and can’t use the
directory. The department directories are often nonexistent or incorrect. The space directory which is online
is also inaccurate.



Campus Activities – The ASC is planning on having Hot
Air Balloon rides in March. Dates and prices are still in
the planning stages. They are also planning a Mother’s
Day/Father’s Day activity.
Student government is planning on a fall campaign to get
students involved in voting. They also have a
Leadership Academy for students. They will be working
on a proposal to have the cafeterias at all campuses
updated with VV being the first, then TM, RG. MdP and
NW will be the last two updated the order to be
determined at a later date. Students are voicing concerns
about handicapped parking.
Facilities update – The facilities are being looked at and
IEs are to submit a facilities report. The IEC will be
meeting with David Mena on March 7th about the
maintenance contract and other janitorial concerns.
The meeting was adjourned at 4:00pm. Next meeting will be
March 28th at 3:00pm.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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March 28, 2006
classrooms, offices, halls, restrooms, and even
sidewalk repairs.
MEMBERS PRESENT: Anita Rhodes (non-voting), Dr.
Paula Mitchell, Pauline Ballesteros, Elvia Curiel, Lt. Al
Fernandez, Robert Ferrell, Souraya Hajjar, Charlotte Hollis,
Roberto Jaquez, Jesse Lascano, Marta L. Olivares, Olga
Rader, Gilbert Rivera, Roberta Rodriguez, Gabriela Schwab.
f.
MEMBERS ABSENT: Dr. Eileen Conklin, David Brown,
Ray Casillas, Patricia Marioni, Veronica Cena, Elia M.
Chacon, Marta de la Fuente, Ysella Fulton-Slavin, George R.
Lockhart, Mary E. Lyons, Robert Pandy, Alejandro Vasquez.
MEMBERS ABSENT (excused): Mary Chavez, Linda
Cropper, Janine Rudnick
I.
II.
Opening remarks: Olga Rader called the meeting to
order at 3:15 p.m., and asked for approval of the
minutes. Minutes were approved as written.
III.
New Business
a.
The handicapped door to men’s restrooms in the
cafeteria has had several malfunction reports. An
Accessibility Report Form (ARF) will be filed.
b.
EOM reminders - Only two nominations have
been received. We need to pass the word around.
It was suggested that these notices be sent to
coordinators and deans. Also a correction needs
to be made to the nomination form as to the
submission deadline.
c.
Facilities update – Olga gave a brief review of the
facilities update recommendations and will be
categorizing these recommendations into
immediate, 5-year, and 10-year plans. These
recommendations ranged from furniture
replacements to new buildings and parking
garages. Elevator doors were recently painted and
were vandalized a day after; handicapped elevator
is still in progress; the Little Temple is under
janitorial contract and can be reserved for
activities thru Roberta Rodriguez; furniture to
replace the cafeteria’s and the Little Temple’s has
been ordered; benches will replace some of the old
sofas in the lounge areas; the old, gray paint (RG
campus) will gradually be changed to white, the
order is already in process.
IEC meeting update:
a.
Blood donations for RG are at 74, down from last
year.
b.
Town Hall meeting at RG will be on April 27th at
2:30 in room A-121. Refreshments will be served.
c.
Directory update- District IE Chair is researching
if the directory can be reformatted into a PDA or
some other type of downloadable file and who
would be able do it.
d.
Campus activity update: the balloon ride activity
was suspended, but other activities will replace it.
e.
Student-gathering spaces update – Maria Prospero
(Interior Design program) is willing to assist with
the layout and design of furniture and color
schemes for student-gathering spaces; David
Mena indicated that VV will be the first campus
up for these renovations which may include
changes to the landscape; continue interior and
exterior campus “walks” with appropriate deans to
report facility repairs/replacements; TIB tests will
be run to determine quality of air; painting
requests can be made every 2-3 years for
Student Government update – SGA will be
proposing a replacement on some of the furniture
and lighting at VV cafeteria. Their goal is to
bring in more color and a more updated look. At
this point, they need more quotes before the
project will begin. Hopefully, RG IE committee
will be able to work with student government once
it is RG’s turn!
Meeting adjourned at 4:00 p.m. Next meeting will be held on
April 25, 2006.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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April 25, 2006
used at night when maintenance personnel are
present since paper supplies are depleted
overnight.
MEMBERS PRESENT: Anita Rhodes (non-voting),
Pauline Ballesteros, Mary Chavez, Lt. Al Fernandez, Robert
Ferrell, Souraya Hajjar, Charlotte Hollis, Mary E. Lyons,
Marta L. Olivares, Olga Rader, Janine Rudnick.
b) Facilities update – Safety strips are being or
have been installed on the stairs in the A & B
buildings. Please let Olga know if there are
areas still needing to have these installed or if
some have already begun to peel off.
MEMBERS ABSENT: Dr. Eileen Conklin, Dr. Paula
Mitchell, David Brown, Ray Casillas, Patricia Marioni,
Veronica Cena, Elia M. Chacon, Linda Cropper, Elvia Curiel,
Marta de la Fuente, Ysella Fulton-Slavin, Roberto Jaquez,
Jesse Lascano, George R. Lockhart, Robert Pandy, Gilbert
Rivera, Roberta Rodriguez, Gabriela Schwab, Alejandro
Vasquez.
I.
II.
III.
c)
d) Volunteer resource fair is being held on the
April 26th from 9 to 1.
Opening remarks: Olga Rader called the meeting to
order at 3:10 p.m., and asked for approval of the
minutes. Minutes were approved as written.
IEC meeting update:
a)
Blood donations for RG are at 161, down from
last year but acceptable rate overall at EPCC.
b)
Town Hall meeting at RG will be on April 27th at
2:30 in room A-121. Refreshments will be
served.
c)
Waiters Luncheon & Auction is April 28th at
11:30 at the ASC. Few people are planning on
attending although the concept and intention is
good with proceeds going to scholarships. Many
people are uncomfortable attending because of
antics at past luncheons which cheapen the
purpose. The auction online seems to be a
reasonable fundraiser.
New Business:

Announcements:
a)
Maintenance – Staff hours for maintenance
are being adjusted to provide for extra and
outside usual hours events. The hours for
next year may be revisited when the contract
is renewed in the Fall. Members felt that
there still seems to be an insufficient number
(2) of cleaning staff during the day and that
these two individuals don’t have enough time
to keep the bathrooms clean with the volume
of people using them. People also mentioned
that they are aware that computers and
copiers without keys/passwords are being
Elevators in the B building are being repaired
during the next 3 months.

Employee of the Month – still need nominations,
especially for January. The celebration will be
scheduled for May 4th from 2-4 in A-121.

Student Campus Activity Update
a)
Health Fairs are supposed to be preplanned
and better organized
b) Notice of campus events are to be posted in
all buildings with 1 month’s notice
(coordinated through Dr. Mitchell’s office)
c)
Asian Pacific Islander event scheduled in July
at VV from 11-2; also plans for Oktoberfest
in the fall
d) Health Fairs will be held next Spring at all
campuses from 9-1
IV.
Other Business:
All materials for posting on bulletin boards need to go
through Abraham Mejia at Student Services. Each
department which has bulletin boards has the
responsibility to remove unapproved postings. This is
not the responsibility of the Campus Police.
Campus Cleanup – We will plan a campus cleanup in
the fall this year.
Meeting adjourned at 4:30 p.m. Next scheduled meeting will
be held during the Fall semester unless something urgent
necessitates a meeting during the summer.
Z:/RG IE TEAM MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6/16/16
64
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