NORTHWEST IMPROVEMENT TEAM
For College Procedure
2.01.01.14: Committees
MINUTES FOR 2014-2015
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
September 9, 2014
Valle Verde, Room B150
Any project requiring interaction from another
department at the college, such as IT or
Physical Plant, to implement must be
submitted to them for quotes that are included
in the proposal.
Members Present: Lorely Ambriz, Mary Ervin, Rebecca
Escamilla, Melissa Esmacher, Daniel Gutierrez, Elvia GuzmanJarnagin, Rudy Hernandez, Ivan Iñiguez, Veronica
Miramontes, Jose Pacheco, Dub Satterfield, Manfred Silva, Dr.
Lydia Tena, Della Truman
I.
Meeting called to order at 3:00 P.M. by Dr. Ron
Stroud
II.
Campus\Site Improvement Teams Fifteenth Annual
Orientation at VV, Cafeteria Annex
A.
Welcome remarks by Dr. Ron Stroud
B.
QEP introduction by TM Biology Instructor
Gertrude Konings-Dudin
Your supervisor or Campus Dean needs to be
aware of these proposed projects before you
submit them. Supervisors must sign your
proposal.
Recommend the top three proposals for the
campus wide committee. Visit the Planning
Office web site for more information, contact
Dr. Gross (extension 2122) or her assistant Sandra Mejia (extension 2109). Planning
Office is in room C 411 VV campus.
DEADLINE FOR SUBMISSION OF
PROPOSALS OCTOBER 1
Requested that faculty with student learning projects
contact her. She is running a test of a student
participation tracking system this semester and
needs students to track.
C.
Final approval will come from the District
Wide Campus Improvement Committee
Campus and Site Improvement Plan Process
explanation by Dr. Dolores Gross: Funding
available for campus/site improvement
projects.
Maximum dollar amount of $5,000.00 per
campus/site: to be administered by the EPCC
Planning Office.
Examples - Small pieces of equipment for
faculty or staff; new chalkboard software,
reprinting a wall or repair. If there is a need for
construction support, you also need to include
physical plant; supplies, small furniture,
signage, testing carrels, water fountain to refill
water bottles, etc. software only if price
includes annual maintenance.
Should demonstrate a need and planned
improvement. This is a competitive process
that hasn't been done in 10 years; is an open
process to any faculty or staff.
At the end of the year an evaluation and review
process of the funded projects will take place
documenting the usefulness of the project in
achieving its goals and improving campus
conditions.
III.
Northwest Campus Meeting - Valle Verde B150. 4:00
P.M.
IV.
Welcome and Approval of Minutes: Previous
Minutes were tabled until next campus meeting
October 14, 2014
V.
Old Business: None
VI.
New Business
A.
Past chair, Veronica Miramontes welcoming
remarks and introduction of new Chair,
Rebecca Escamilla
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
1
B.
Election of Co-Chair: Veronica Miramontes
nominated Gerry Perez for Co-Chair;
committee voted unanimously for Gerry
C.
Election of 3rd CIT Officer-Secretary
Mary Ervin, Jose Pacheco, and Lorely Ambriz
were nominated for Secretary; Secret vote to
elect secretary and back-up secretaries; Mary
Ervin, elected Secretary; first back up is Jose
Pacheco and second back up is Lorely Ambriz;
the role of first back up is to take the place of
secretary in case Mary cannot make the
meetings, the role of second back up is to take
the place of secretary in case neither Mary or
Jose can make the meetings
D.
Schedule for each individual tutor –
days and times; Reading and Writing
Labs; Centralized listing of Faculty
office location and hours (Miramontes)
VII.
Motion to ask Dr. Tena to send campus wide
announcement for all Faculty and Staff to
submit Campus Improvement Proposals
Discussion of ideas and potential proposals;
projects should focus on our students; some of
the items will require a quote; committee
agrees to submit proposals to supervisors by
September 26th
E.
Suggestions from committee (Responsible
Person)
1.
Campus wide benches by the testing
and bookstore areas (Silva/Perez)
12.
Large interchangeable letters signage
for faculty roster central place
(Hernandez/Miramontes)
13.
Additional office space for counseling –
not at this time. Suggestions from
faculty and staff and students will also
be encouraged and considered.
Other Business
A.
Follow up on the assembly of the Butterfly
Garden Shed
B.
Initiate process to select Employee of the
Month (EOM), everything has to be submitted
by October 14th.
C.
Need for an identification for the EOM to be
displayed on the dashboard.
D.
Until next employee of the month is selected
1.
Mary Ervin gets EOM parking space for
Tuesdays and Thursdays
2.
Gerry Perez gets EOM parking space
Mondays, Wednesdays and Fridays. If
EOM is not using their designated
parking space, they need to designate
someone else to utilize the space.
2.
Campus shading - around the sculpture,
around the library and outside the
cafeteria (Hernandez/Ambriz)
3.
Community garden enhancement
(Pacheco/Escamilla)
VIII.
Next Meeting: October 14, 2014 at NW Rm. M5 at
3:00 P.M.
4.
Hummingbird garden (Pacheco)
IX.
Adjournment: Manfred moved to adjourn the meeting,
seconded by Dub; meeting adjourned at 5:00 P.M.
5.
Adjunct faculty supplies (Ervin)
6.
Testing center door (Miramontes)
7.
C building smart rooms are not fully
equipped - if we can get LCD Projectors
(Pacheco)
8.
Equipment for student activities - a new
grill (Silva/Perez)
9.
Digital camera for campus events
(Pacheco/Guzman)
10.
Tongs to catch snakes - snake wrangler
tools (Pacheco)
11.
Uniform signage for hours of operation:
Student Support Services – Tutoring
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
2
October 14, 2014
NW, Room M5
Members Present: Lorely Ambriz, Mary Ervin, Rebecca
Escamilla, Melissa Esmacher, Ana Guerrero, Daniel Gutierrez,
Rudy Hernandez, Ivan Iñiguez, Enayat Kalantarian, Veronica
Miramontes, Jose Pacheco, Gerry Perez, Dub Satterfield,
Manfred Silva, Isadora Stowe, Dr. Lydia Tena, Della Truman
Month Celebrations; approximately $600
remaining.
I.
Meeting called to order at 3:10 P.M. by Chair Rebecca
Escamilla
II.
Welcome and Approval of Minutes
This funding is separate from the Site
Improvement Plan budget of $5000; there is a
possibility of funding multiple projects per
campus up to $5,000.
A.
B.
Gerry Perez mentioned resource fair expenses
so far included copies ($1.50) and food
(burritos & coffee $65).
Rudy Hernandez expressed his concern about
someone else dictating / selecting the final
proposal, instead of the campus team
prioritizing; why don't we get to vote on our
own projects.
Rebecca Escamilla introduced the new Officers
as not all of the committee members were in
attendance when the elections were held in
September. Gerry Perez, Co-Chair; Mary
Ervin, Secretary with Jose Pacheco and Lorely
Ambriz as back up secretaries. Introductions of
all members were done since the committee
had grown to include many more new
members. It was suggested to move the
committee meetings to a larger room to
accommodate the larger committee size.
C.
Gerry Perez gave an update on the resource
fair; will be held 9:00am - 12:00pm on October
15th; thirteen campus offices and an Army
recruiter will be participating; door prizes will
be awarded to students by a drawing based on
their attendance at various resources; table
labels and flyers have already been printed;
Campus Life is funding coffee and burritos;
Gerry will forward a list of door prize
contributors to Mary Ervin.
Approval of Minutes
The minutes from May 2014 were corrected;
Jose Pacheco motioned to approve the minutes
with corrections, Melissa Esmacher seconded;
the May 2014 minutes were approved.
In addition, a vendor fair will be held Oct. 29th
The minutes from Sept. 2014 were corrected;
Rudy Hernandez motioned to approve the
minutes with corrections, Della Truman
seconded; the Sept. 2014 minutes were
approved.
III.
D.
Chair Report from District Meeting
Rebecca Escamilla gave highlights on the
district Improvement Team meeting held in
Sept.; main discussion was about the new Site
Improvement Plan Proposal guidelines and
NW Improvement Team ideas for proposals.
It was mentioned that Melissa Esmacher
needed to be added to the roster; Dr. Tena will
send an email to Ron Stroud
IV.
New Business
A.
B.
Update on NW Improvement Team budget
The President has yet to approve the
Improvement Team’s $975 budget for this
year; spending so far included the Employee of
the Month Celebration for Veronica
Miramontes, award plaque $53 with $397.58
pending for the remaining Employee of the
Employee of the Month
The Employee of the Month for September was
Veronica Miramontes; celebration for Veronica
had a very large turn out and photos of the
celebration were forwarded to all committee
members.
Old Business
A.
NW Campus Resource Fair Update
Selection of Campus Improvement Teams’
Recommended Site Improvement Plans
There was confusion as to whether each
campus could select only one project or could
allocate the funding for multiple projects that
would total no more than $5,000; the members
felt that each campus should be able to govern
where the funding went; Rebecca Escamilla
explained that the process has been organized
to allow the district teams to make the final
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
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selection in order to prevent any appearance of
favoritism in the selection of projects at a
campus.
C.
Each Campus Team needs an elected Financial
Officer: Elvia Guzman-Jarnagin was
nominated by Veronica Miramontes and
seconded by Gerry Perez; Elvia was elected by
acclimation.
Committee members who sponsored various
potential projects explained their proposals:


Rudy Hernandez: Signage in the lobby of
the main building that will direct students
to support services and instructor’s offices
throughout the entire campus. Providing
students with a centralized location for this
information should improve their
experiences and ability to navigate the
campus.
Mary Ervin, Gerry Perez, and Veronica
Miramontes: Providing additional seating
for students by purchasing 10 benches in
total, 3 for the C building, 3 for the library
and 4 for the main building. The benches
are made of recycled plastic bags and can
be bolted in place. This will allow students
to sit in places around campus and develop
a connection with their classmates and
instructors.

Lorely Ambriz: Library Bench Proposal
for additional seating and trash cans to
enhance the Hummingbird garden.
The committee voted to select which project
would be ranked as first, second, third, and
alternate selection; the additional seating
proposal was selected as first, signage second,
the Community Garden third, and the Library
proposal for the Hummingbird Garden the
alternate.
B.
D.
V.
Jose Pacheco and Rebecca Escamilla: The
Community Garden is a multiphase, long
term goal for this campus. The plans have
been developed by students who will also
maintain the garden. The proposed
location for the garden is along the
sidewalk from the bus stop to the cafeteria.
Physical Plant will work with the students
and Biology department in establishing the
final location and irrigation system for the
garden. The garden aligns with the QEP
and integrates many disciplines including
art and biology and is open to others.
Phase I would include the building of
planting beds and planting fruit trees that
are adapted to this region. Ultimately the
goal is to be able to provide fruits and
vegetables to the school cafeteria and local
food banks.

Mosquitos in the C Building: Mosquito issues
present in the C building and library - Rebecca
Escamilla will contact physical plant
Election of Financial Officer
Testing Center Situations: Veronica
Miramontes reported that the issues had been
resolved.
Other Business
A.
Dub reported that the bathrooms across from
the Computer Lab have had pictures go
missing and are being left in a messy
condition; Della inquired about air freshener
request, Veronica reported that janitorial
services had said that potential allergic
reactions to the fresheners meant that they
could not be placed in the bathrooms.
B.
The corner sink near faculty offices in the main
building is being clogged with food again (this
is making the sinks in the bathrooms clog too);
a sign reminding people to not place food or
coffee grounds in the sink will be placed next
to the sink and a new screen for the drain will
be bought if needed.
C.
Mary reported that some of the electric switch
plates are lacking covers and pose a shock
hazard; this will be referred to Physical Plant.
D.
Gerry reported that the Faculty and Staff
parking signs are fading due to sun exposure;
students are using this as an excuse to park in
these spaces; also concerned about the use of
the main entrance cross walk to park, drop off,
or pick up students; blocking the crosswalk and
driving in it pose hazards to students and
others; it was suggested that we designate a
drop off site that would be less congested and
safer; a temporary site along side of the library
was suggested; the traffic circle was suggested
as a permanent drop off zone once sidewalks
were provided; we will need a no stopping and
standing sign, and a sign to designate the
appropriate site.
Dr. Tena mentioned that it is one of the
recommendations within the master plan to use
the round-about as a permanent drop off point
VI.
Next Meeting: November 11, 2014 at 3:00 P.M.,
location to be determined, possibly M48
VII.
Adjournment: Manfred Silva moved to adjourn the
meeting, seconded by Dub Satterfield; meeting
adjourned at 4:23 P.M.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
4
November 11, 2014
NW, Room M48
Members Present: Lorely Ambriz, Rebecca Escamilla,
Melissa Esmacher, Ana Guerrero, Daniel Gutierrez, Rudy
Hernandez, Ivan Iñiguez, Enayat Kalantarian, Veronica
Miramontes, Jose Pacheco, Gerry Perez, Dub Satterfield,
Isadora Stowe, Dr. Lydia Tena, Della Truman
A&M Agrilife Extension on help to design and
establish the Desert Gardens.
I.
Meeting called to order at 3:05 P.M. by Chair Rebecca
Escamilla
II.
Welcome and Approval of Minutes
Dr. Escamilla informed the team that the
district team meeting was extremely positive.
Everyone at the district made a considered
effort to fund all proposals submitted. Dr.
Escamilla proceeded to inform the committee
of some of the approved proposals for the other
campus sites. Several campuses shared some of
their money to help other campuses get their
proposals funded. NW campus was second in
the amount received (TM was awarded the
most). It was mentioned that continued funding
of proposals will likely be perennial.
A.
Rebecca Escamilla introduced the new Officers
as not all of the committee members were in
attendance
B.
Approval of Minutes
Dr. Tena requested a name change to NW
Chihuahuan Desert Garden. All committee
members were in favor of the change.
The minutes from October 2014 were
corrected; Rudy Hernandez motioned to
approve the minutes with corrections, seconded
by Gerry Perez; the October 2014 minutes
were approved.
III.
Rudy Hernandez asked for clarification of why
we didn’t get to choose how the full $5000
could be spent, instead of going through
committee voting. Rebecca Escamilla
informed that the meeting was so positive, she
did not want to ask at that time. Chair will ask
at next district meeting.
Old Business
A.
Announcement of Funded Proposals
Rebecca Escamilla informed the committee
that 3 out of the 4 proposals were approved for
funding.
Veronica Miramontes and Gerry Perez
proposal for campus benches for student
seating—funded for half the amount, $2500
instead of $5000
B.
Update on College Improvement Team
Meeting of October 28, 2014
Chair, Rebecca Escamilla updated the
committee on the district meeting.
C.
Update on Northwest IT budget
Gerry Perez utilized $1.50 for copies made
through ISC
Rudy Hernandez’s signage proposal—funded
for full amount
$602.50 is the remaining balance.
Jose Pacheco’s and Rebecca Escamilla’s
Garden proposal: funded
$1400.00 with stipulation: only a Chihuahuan
Desert Garden can be established, instead of a
Community Garden. Deal struck with Facilities
stating that they would fund the additional
$2500 for seating/benches if only Desert
Garden established.
Dr. Tena asked for a clarification of the
difference between a Desert Garden vs. a
Community Garden. Dr. Escamilla informed
the team that the difference was with the type
of plants. Dr. Escamilla and Dr. Pacheco also
met with Denise Rodriguez from the Texas
Gerry Perez informed committee that the next
3 cakes for EOM from Coldstone Creamery
have already been paid for.
D.
Update on Northwest Campus Resource Fair
Gerry Perez said fair had a great turn out.
Several donations from Northwest faculty and
staff were given for the fair. Other offices
donated items; Veronica Miramontes informed
committee that an updated list is needed for
those individuals that provided donations.
Gerry agreed to provide a list.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
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E.
B.
Faculty and Staff Parking Signage and Student
Drop Off Zone
Veronica Miramontes discusses issues with a
particular student coming into the cafeteria
after hours through a side door that appears to
be broken. Dr. Tena asked if the side door to
the cafeteria had been fixed and was informed,
not to date. Dr. Tena will submit a work order
request. Dr. Tena wants anyone from the team
or from the campus to call the Dean’s office to
report any similar issues in the future so they
can be forwarded to facilities immediately.
Rebecca Escamilla was not able to get further
information as the district meeting spent the
entire session funding proposals and no other
business was discussed.
Dr. Tena stated that this will be addressed
during the master plan and that it may be more
appropriate to wait until then.
Gerry Perez also mentioned that although
directories will be addressed during the Master
Plan, it may take a few years before we see any
new signage, so until then we could address
with facilities.
F.
Veronica Miramontes informed that the
cleaning crew has continuously found a young
lady sleeping in the building. Police were
contacted and escorted the young lady home
(she is a current NW student). The student
keeps entering the door and it must be fixed.
Employee of the Month for November
C.
Congratulations to Rudy Hernandez. He has
already been given the parking pass.
November 18th at 11:30 is possible celebration
date. A confirmation E-mail will be sent out.
IV.
Possible Long term NW Campus Adoption
Project—Rio Grande
Rebecca Escamilla discussed that EPCC
adopted a small stretch of the Rio Grande as
part of the Adopt a River program. It is in
Canutillo, very close to the NW campus.
Naomi Waissman, Director of the Service
Learning Department, asked Rebecca
Escamilla if the Biology Department will
house the Adopt a River program. Rebecca
Escamilla asked the team if the NW campus
would be interested in adopting the Rio Grande
(campus wide adoption). Dr. Tena asked what
“adopting” meant. Rebecca Escamilla
explained that it is similar to our campus clean
ups.
Veronica Miramontes informed the team of the
exact location of the stretch of river:
approximately a 2 mile stretch. Two dates for
the river clean up were suggested: Make a
Difference Day and Earth Day. Saturdays
would be the preferred days. Rebecca
Escamilla and Veronica Miramontes
participated in last semester’s event which was
9-11:30, so a couple of hours. Many ECHS
students and service learning students
participated at that event.
The team voted unanimously to participate in
the Adopt a River program for this stretch of
the Rio Grande.
AWCC Garage Sale
The annual AWCC garage sale will be held
this Saturday at 5:30am. Money will be raised
for scholarships for EPCC students.
Garage sale will be at Patricia Islas’ home,
Current President of the AWCC.
New Business
A.
Broken Side Door in Cafeteria
Rebecca Escamilla asked the team to bring any
items they wish to donate.
D.
V.
Free Stainless Steel Water Bottles will be given
Tuesday, November 18th, 10-12pm by Mayra
Cordero. Each person needs to bring 5 plastic
bags or 5 plastic bottles and students will be
given stainless steel water bottles in return to
be used to refill at new water filter station in
the main building.
Other Business
A.
Gerry Perez discusses that parking lot further
down is still very dark. Dr. Tena informed
team it has been already called in. Dr. Tena
informed team that the college may not be able
to keep all lights on (not cost effective).
Faculty and staff are encouraged to park closer.
B.
Gerry Perez is still planning Thanksgiving Day
luncheon and only two Faculty have notified
their participation to date. It will be held Nov.
20th from 11-2pm in Dean’s Office lobby.
Della Truman volunteered to be server. Gerry
Perez informed team that monetary donations
will also be accepted.
C.
Daniel Gutierrez reported that chairs in room
M45 are run down and some are missing and
would like it to be addressed. Dr. Tena will
submit the work request from her office.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
6
D.
E.
F.
Veronica Miramontes will do the Secret Santa
for Canutillo Elementary. Veronica will meet
with Dr. Tena to finalize details. Pre-K will be
supported as it is a bigger population. Veronica
would like to bus the students here to allow the
whole campus to participate.
Enayat Kalantarian reported that markers are
needed for the white board in the C-building.
Dr. Tena informed the team that you may drop
by the Dean’s office to get new ones.
G.
VI.
Rudy Hernandez informed about the upcoming
Psychology Fair in front of the main doors 8-1
pm next Wednesday, November 19, 2014. Ask
your students to attend for extra credit.
Next Meeting will be Tuesday, February 10, 2015
from 3-5pm in M48.
Adjournment: Melissa Esmacher moved to adjourn the
meeting, seconded by Ivan Iniguez; meeting
adjourned at 4pm.
Rudy Hernandez reported that Pepsi machine
near new faculty offices in main building has
broken down frequently and is very noisy. Dr.
Tena will try to see if it can be moved to a new
location.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
7
February 10, 2015
NW, Room M48
in the process. Results of the process
and selection of projects had been
disseminated via email after the
November meeting. Dr. Gross
announced that more money was
available for select campus projects as
CSD decided to fund the disability
tables for those campuses.
Members Present: Lorely Ambriz, Rebecca Escamilla, Mary
Ervin, Melissa Esmacher, Elvia Guzman-Jarnagin, Rudy
Hernandez, Ivan Iñiguez, Enayat Kalantarian, Isadora Stowe,
Della Truman
I.
Meeting called to order at 3:03 P.M. by Chair Rebecca
Escamilla
II.
Welcome and Approval of Minutes
A.
Rebecca Escamilla welcomed the members and
declared the meeting to be an informational
session.
B.
Rebecca Escamilla addressed yesterday’s
emails asking whether today’s meeting would
be rescheduled or continue; the decision was
made to keep the meeting due to the last
minute nature of trying to reschedule; also we
will not be meeting in March due to the
meeting date being during Spring Break
C.
2.
B.
C.
Update on Northwest IT budget
Elvia reports: Gerry Perez utilized funds for
copies and was reimbursed for the purchase of
candy for the Psychology Fair; $563.60 is the
remaining balance.
D.
III.
Update on Proposal Selection Process
Proposal submission and selection will remain
the same for next year; Rebecca Escamilla asks
the committee to encourage faculty and staff to
submit proposals for next year and to push for
a large set of suggestions from different
individuals and groups on campus.
Approval of Minutes
The minutes from November 2014 were sent
through email and no committee members
wrote to make corrections; Elvia GuzmanJarnagin explained that the $1.50 Budget Item
for Gerry Perez was for copies that had been
made for the Northwest Campus Resource
Fair; Rudy Hernandez motioned to approve the
minutes, seconded by Della; the November
2014 minutes were approved by unanimous
vote.
January 27 meeting: Campuses which
had originally allocated some of their
funding for the purchase of tables, were
able to reallocate that funding once the
Center for Students with Disabilities
decided to fund those tables in the
classroom. The funds were reallocated
to earlier proposals that had been
submitted in the original process.
Update on Broken Side Door
Old Business
A.
Update on College Improvement Team
meetings on November 25, 2014 and January
27, 2015
1.
November 25 meeting: Rebecca
Escamilla informed about the response
to Rudy’s question on why the
campuses are not allowed to select the
proposals, why does it need to go
through the current selection processRebecca explained that the system of
checks and balances used to select
which proposals to fund rather than
allowing the individual Campus
Improvement Committee to decide
funding were designed to insure that all
ideas were reviewed and avoid any
appearance of cronyism or pet projects
Elvia mentions new information from Campus
Police; the door is repaired.
E.
Clean Restrooms by Computer Lab
Mary Ervin said faculty were still complaining
about the cleanliness of the restrooms next to
the computer lab; apparently someone is
making quite the mess; Mary asked if we could
get more frequent restroom checks and
cleanings; Elvia will check.
F.
Rio Grande Clean-Up Saturday April 18
Rebecca Escamilla explained the our campus
has adopted a portion of the Rio Grande River
and will partner with Student Service Learning
in a river bank clean up on April 18 from 9:00
A.M. until 11:30 A.M. (Rebecca will get
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
8
confirmation on times). The project is also part
of the Tejano Passport Program. NWC IC
team will fund flyers to announce the project.
The rest of the equipment, water, and snacks
will be funded by Student Service Learning.
Students, faculty, staff and their family
members are all welcome and encouraged to
participate in this project.
G.
Employee of the Month for February
Congratulations to John Enriquez, Chemistry
Professor. February 10th at 11:30 a.m. is
celebration date.
IV.
through proper channels to receive an
inventory tag; Elvia Guzman-Jarnagin
volunteered to oversee this process.
D.
Science Cafes March 27 and April 24
Rebecca Escamilla announces the Science
Cafes that Northwest Campus will be hosting
this semester; she mentions that other
campuses have had Science Cafes, but this is
the first time we will be having them at
Northwest Campus.
1.
March 27 Science Café is the Urban
Agriculture event likely from 12-2 pm
(confirmation on times will be
announced); we will have guest
speakers and information tables for
various types of gardening occurring in
the city; we are collaborating with
instructors from Transmountain campus
who will have students help with the
event as well. Rebecca Escamilla asked
Lorely Ambriz if it would be okay to
use the library for the event and she said
yes; it will be perfect since the
Hummingbird Reading Garden is there;
Rebecca Escamilla will advertise the
event not just to faculty, staff, and
students, but also the general public.
This Science Cafe has just been
approved to be part of the Tejano
Passport Program via Dr. Andi Quiroz
and Dr. Gertrude Konings.
2.
April 24 Science Café is the Science
Expo likely from 12-2 pm (confirmation
of times will be announced); Rebecca
Escamilla wants students to present
posters or oral presentation of science
projects being conducted, science issues
like health and disease, and
environmental projects; she wants it to
be interdisciplinary as well; she asks the
committee members to encourage their
students to attend the event, maybe even
offer extra credit; Melissa Esmacher
asks if her students could participate
and allow them to present the history of
science and scientists, Rebecca
Escamilla loves the idea; she asks
others faculty to participate in this
manner as well; Rebecca would also
like to offer awards for the best poster
presentation and the best oral
presentation. Dr. Kalantarian asks if we
will need judges, and Rebecca said yes,
so we could have faculty volunteers for
this. Rebecca Escamilla also mentions
that she will send an email to the
District Wide coordinator for Biology to
New Business
A.
Use of Approved Vendors for the funded
proposals
Rebecca Escamilla mentions that at the last
Campus Improvement Meeting, Dr. Gross
highly encouraged the use of approved vendors
when filling orders for items funded though the
project proposals; it is a much easier process.
In addition, Dr. Gross mentions that not all
orders for the selected proposals have gone
through and she is waiting for them. Rebecca
Escamilla asked the funded proposal writers if
they are aware of the steps they need to go
through to begin ordering their items. Rudy
said yes, and Mary needs to speak with
Veronica and Gerry about the benches.
B.
Sustainability of Proposed Projects
Rebecca Escamilla discusses a topic addressed
at the Campus Improvement Team Meeting;
committee members asked who is responsible
for the long term care and funding of some of
the more long-term projects that were
approved- Dr. Gross said that she assumed that
the writers of the proposal knew they would be
in charge of caring for their projects. Rebecca
Escamilla asks the committee to keep
sustainability of projects in mind when writing
proposals. Discussion of who was responsible
for the sustainability of the funded projects was
resolved with the original applicant for the
project being responsible for the ongoing
maintenance of each project.
C.
Campus Police Wheelchairs
Mary Ervin mentions that Northwest Campus
Police requested that a wheelchair be made
available on campus for emergency situations.
Rudy Hernandez offered to donate one. It was
also suggested that a blood pressure monitor be
available on campus and that someone could
donate one. The donations will have to go
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announce it to all Biology faculty;
Volunteer faculty judges will develop a
rubric and evaluate the presentations;
Prizes will be awarded; The competition
is open to physical and social sciences;
in addition to this event, we will also
have the Campus Clean Up hosted by
Mayra Cordero on the same day
between 9-11 am so our event will
piggy back off the other; Rebecca
Escamilla asked Lorely Ambriz if it
would be okay to use the library for this
event as well and she said yes; this
Science Cafe has just been approved to
be part of the Tejano Passport Program
via Dr. Andi Quiroz and Dr. Gertrude
Konings.
V.
B.
VI.
Rebecca Escamilla announces the AWCC
Summer Scholarship Program will award six
$500 scholarships to female students with a
GPA of 3.0 or higher that are taking six credit
hours of course work in the Summer 2015
sessions. Applications will open on March
first; deadline is April 1, 2015. Rebecca will
hang fliers to announce the scholarship.
Next Meeting will be Tuesday, April 14, 2015 from 35 p.m. in M48.
Adjournment: Rudy Hernandez moved to adjourn the
meeting, seconded by Melissa Esmacher; meeting
adjourned at 3:37 p.m.
Other Business
A.
Mary Ervin wants to know if they will cover
the large hole that is currently present outside
and Elvia said yes.
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April 14, 2015
NW, Room M48
C.
Members Present: Rebecca Escamilla, Melissa Esmacher,
Ana Guerrero, Daniel Gutierrez, Ivan Iñiguez, Enayat
Kalantarian, Veronica Miramontes, Jose Pacheco, William
Satterfield, Isadora Stowe, Della Truman
Rebecca Escamilla gave an update of the event.
The theme was Urban Agriculture. It was a
success with over 200 students, faculty, and
staff attending the event. Guest speakers were
given gifts funded from the office of the VP.
Pizza was funded by the office of the President.
Members Absent: Lorely Ambriz; Mary Ervin; Elvia
Guzman-Jarnagin; Rudy Hernandez; Gerard Perez; Manfred
Silva; Tracy Speaker; Kharisma James; Carlos Ramirez; Dr.
Lydia Tena
Veronica Miramontes stated it would be nice to
have a photographer. Does the Dean’s office
have an available camera? Another suggestion
was to record the talks, and streaming the
events as well in the cafeteria.
Guest: Mayra Cordero
I.
II.
III.
Meeting called to Order Chair Rebecca Escamilla
called meeting to order at 3:08 P.M. Rebecca
informed committee that Guest Mayra Cordero will be
presenting first due to scheduling conflict (see New
Business).
D.
Veronica Miramontes followed up on who
could be given EOM—answer: anyone on
campus could receive this recognition (per
conversation with Ron Stroud).
Old Business
Update on College Improvement Team
meeting on Apr. 1, 2015 and Update of Funded
Projects
Chair Rebecca Escamilla updated committee
on CIT account-was funded. Purchase
requisition submission is June 1st. The
benches requested are too wide and conflict
with ADA compliance. If we keep the
benches, then the benches must be placed
outside. Veronica Miramontes and Gerry
Perez are working with Dolores Gross to
finalize the purchase of the benches. The
directory has yet to be purchased as it has not
been ordered through an approved vendor.
Rudy Hernandez will follow up. Northwest
Desert Garden is pending as well as it requires
help from facilities to get a water line (Rebecca
Escamilla and Jose Pacheco will work with
Raul Lerma tomorrow [Apr. 14, 2015] on
placement of the water line).
B.
IV.
New Business
A.
Student Union at Northwest Campus—tabled
B.
SGA Involvement—tabled
C.
Rio Grande River Clean-Up Saturday Apr. 18Reminder—Anyone can participate. This year
it is a Tejano Passport event. Next year, it will
solely be sponsored by the Northwest campus
and Service Learning.
D.
Science Cafe Apr. 24—Theme: Planting the
Seeds of Science from 12-2 P.M. at NW
Library. The goal is to give any science student
the ability to present their semester long
projects in a conference-like event. There will
be collaboration with Biology Faculty and
History Faculty as well. There will be mix of
oral and poster presentations. Rebecca
Escamilla asked the committee to help promote
the event to have a great turn out. Pizza will
also be provided through the Service Learning
Department.
E.
Presentation by Mayra Cordero
Update on Northwest IT budget
Elvia Guzman provided a breakdown of the
budget. We currently have $293.65 left in the
budget.
Employee of the Month for March and April
March—Crystal Flores; April—Belinda
Alvarez—Celebration on Apr. 21, 2015
Approval of Minutes Motion to approve February
minutes by Isadora Stowe, and seconded by Melissa
Esmacher. Minutes approved with minor amendments.
A.
Update on Science Café held Mar. 27
Mayra Cordero informed the committee that
ink and toner cartridges are gathered from time
to time and can be given free. Mayra Cordero
encouraged the committee to invite her to give
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guest lectures in their classes. Mayra Cordero
informed the committee about the Electronic
recycling event on Apr. 24, 2015 from 10
A.M.-12 P.M. for Earth Day (provided a flyer).
Veronica Miramontes asked if the electronics
have to be working: answer—No. Mayra gave
a mini lecture on the risks of using plastics
(endocrine disruptors) as well as how to
categorize plastics (what the numbers mean
and examples).
V.
Other Business



Ana Guerrero: Commented on Resource Fair held
9 A.M.-1 P.M. on Apr. 1st- Very few students
showed up. The event lasted 4 hours but with
little turn out. Veronica Miramontes and Ana
Guerrero asked if the committee could help with
promoting this event. Daniel Gutierrez suggested
doing the Resource Fair earlier in the semester to
try to gain more attendance.
Ana Guerrero: water fountain in the main
building has been replaced with new refillable
water station, but the wall has not been painted (it
has been months). Electrical outlets as well in
Main Bldg. have not been replaced. Rebecca
Escamilla will follow up with Elvia Guzman.

M45 and M56 has broken chairs; Rebecca
Escamilla will follow up.

C building outdoor lights are broken; Rebecca
Escamilla will do a work request.

Suggest more lighting in the back of the library,
especially at the steps that face the C Building; it
can get dark.

Ana Guerrero mentions that following up is the
key; suggests that perhaps we should have a
dedicated person who can make the follow up
phone calls.

Isadora Stowe announcement: Apr. 21st at 2:30
P.M. there will be a presentation on “Time” with
an Interdisciplinary panel in Multipurpose Room
in Library. Also Apr. 27th in the Multipurpose
Room in Library we will have a Guest Speaker:
Katya Reka.
VI.
Next Meeting – TBA
VII.
Call for Adjournment Motion to Adjourn by Ivan
Iniguez; Seconded by Enayat Kalantarian. Meeting
adjourned at 4:40 P.M.
M61 ladder has been left; Rebecca Escamilla will
follow up.
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NORTHWEST IE TEAM
MINUTES FOR 2013-2014
May 13, 2014
Members Present: Mary Ervin, Rebecca Escamilla, Daniel
Gutierrez, Veronica Miramontes, Jose Pacheco, Gerry Perez,
Dub Satterfield, Manfred Silva, Dr. Lydia Tena, Della Truman
I.
Meeting called to order: Meeting called to order at
3:07 p.m.
II.
Approval of minutes from April meeting
IV.
Old Business
A.
President of Student Government will meet
with Veronica Miramontes to see where to put
them. They are still in the process of
purchasing said bike racks.
B.
III.
A.
Mary Ervin moved minutes be approved
B.
Second by Veronica Miramontes
C.
Minutes approved as written
Report from DIE
A.
1.
Spoke on the Master Plan
2.
Said would encourage Deans to appoint
15 members per campus to Master Plan
Committee – mixture of Faculty, Staff,
and Students
4.
5.
C.
Tables for students
1.
President said he is willing to purchase
these for NWC (8-9 tables). We need to
send him measurements as to the sizes
desired.
2.
Dr. Tena will forward a website to
Veronica Miramontes on the tables
desired which Veronica will share with
the President of Student Government.
3.
Dr. Tena stated that she has seen tables
of the type desired at ASC near
Personnel that would fit.
Meeting with the President
3.
B.
Bike racks
Ft. Bliss Campus groundbreaking will
be soon. Staff that open Ft. Bliss will be
those who request to go. Will not just
move people.
Will check with Board to see if more
funds will be approved for projects at
each campus
Will look into our charge and will
present charge at June 10, 2014
meeting.
Dr. Gutierrez- would like to know what
happened to the past proposals we submitted.
What was actually done? Dr. Pacheco –
increase in faculty parking and recycling are
two things we have accomplished
Mr. Silva suggested we come up with a list of
what the NWC IE has accomplished.
V.
C.
Earth Day: Great success. Dr. Escamilla had
eco-buckets to paint and to use in the butterfly
garden for S-STEM students to grow plants in.
D.
Developmental Education Fair: Also a great
success. Two staff helped to encourage
students to visit the Fair and were in the
hallways directing people to same.
New Business
A.
Employee of the Month: Dr. Pacheco was
selected as the Employee of the Month
B.
IE Funds: Balance is at $865
1.
This does not reflect recent charges
against balance by Veronica
Miramontes and Dr. Pacheco
2.
Mr. Silva asked that Veronica send out
an email asking the members of the
committee for ideas on what to spend
the remaining funds
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3.
VI.
VII.
VIII.
Dr. Tena stated that any purchase order
needs to be placed by June 16, 2014
Other Business
A.
Dr. Pacheco stated that the flags are in bad
shape. Would like to ask the police department
to buy new flags.
B.
Della Truman asked about requested air
fresheners, however, Veronica answered that
there has been no answer as of yet. Mr. Silva
asked the Chair if she could find out for next
time and Veronica agreed to do so.
Next Meeting
A.
Next meeting will not be until September 23,
2014
B.
The following meeting, the day will change
and we will be meeting on the second Tuesday
of each month. That meeting will be held
Tuesday, October 14, 2014.
Call for Adjournment
A.
Mr. Silva moved meeting be adjourned
B.
Second by Mary Ervin
C.
Meeting adjourned at 3:35 p.m.
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NORTHWEST IE TEAM
MINUTES FOR 2012-2013
October 30, 2012
committee. Further action tabled until next
meeting.
Members Present: Michelle R. Conklin, Mary K. Ervin,
Daniel M. Gutierrez, Veronica Miramontes, Gerard Perez, Dub
Satterfield, Manfred Silva, Hilda S. Taylor
C.
I.
Meeting called to order at 3:08 p.m.
II.
Approval of Minutes
A.
Minutes unanimously approved for 4-24-12
meeting.
B.
Minutes unanimously approved for 9-25-12
meeting
Dr. Stroud visited the campus during the last
blood drive on 10-17-12. Dr. Stroud requested
to see the ashtrays that were purchased before
the end of the 2011-2012 Fiscal Year. Gerry
Perez showed him the ashtrays. Dr. Hilda
Taylor stated that she has not received
reimbursement yet for the money spent on said
ashtrays.
D.
III.
New ashtrays – Dr. Stroud’s visit.
Rattlesnake Protocol
Old Business
A.
1.
2.
B.
Dr. Pacheco is in charge of relocating any
rattlesnakes found on campus. The last snake (a
Western Diamondback) found was at the Early
College High School and was relocated by Dr.
Pacheco to the Valle Verde Biology
Department. Any further sightings are to be
reported to the Police Department and Dr.
Pacheco (who will take care of the situation).
Update on 10-9-12 District IE Meeting
Each site IE team has $975 available for
the fiscal year. Each site team needs to
elect a Financial Officer. Mr. Silva
moves we wait and place this item on
the November agenda. Mr. Satterfield
seconds. Motion passes and this will be
discussed at the next meeting.
Mr. Silva states we need to talk about
Committee members who are not
attending the IE meetings. This is also
tabled until the next meeting by
unanimous consent, however, it is
agreed that the Secretary will email,
reminding members to attend the
meetings and a reminder of future
meetings will be sent the day before all
future meetings.
IV.
New Business
A.
Approval of Budget -- See Section III.A above
B.
QEP -- NWC QEP Day was very successful
and deemed helpful by all attending.
C.
Bookstore Issues
1.
Coordinators need to check with the
ECHS to submit book orders. ECHS
students can only buy books at the
EPCC Bookstore so the bookstore needs
to make sure enough books, and the
correct books, are ordered or else ECHS
students will be behind in EPCC
classes.
2.
It was suggested that the bookstore
needs to post outside the bookstore as to
what books are sold out and/or what
books are required by which professor.
Currently students wait in long lines
only to find out their books are
Employee of the Month
NWC will form a small committee of 2-3
members to review EOM nominations and
select the winner. Nominations will go to the
Chair of said committee who will then submit
them to the other members of this committee.
We will ask the Dean’s office to email the
nomination forms to all staff who will then
email completed forms to the Chair of said
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unavailable at that time. A board
outside the bookstore could be updated
as needed during the day and help avoid
this problem.
3.
D.
The bookstore is not getting book
orders correct. Book orders were turned
in months ahead of time and when the
bookstore opened, the wrong books
were ordered. A better system with
order confirmations would be better
than the current system. NWC IE team
asked that this be brought up at the
District IE.
Vending Machine in front of Math Lab
The candy machine in front of the Math Lab is
creating problems. Students are noisy when
purchasing items and when things get stuck,
they are banging on the machine and disrupting
the students in the Math Lab. Additionally,
when the gentleman shows up to refill the
machine, he blocks the door to the Math Lab
with his cart and boxes of supplies. The
personnel in the Math Lab are asking that the
machine be moved to another location. Gerry
Perez stated he has spoken to the Dean’s office
about this problem and that the Dean’s office
will look into moving the machine.
E.
V.
Other Business
A.
Mr. Satterfield brought up a request to make
NWC a smoke-free zone. Discussion on this
issue was tabled until the next meeting.
B.
It was brought up that the benches in front of
the Main building are in need of repair. Some
are missing slats; others are loose or missing
screws. We would like maintenance to fix them
but are unclear as to who requests this and who
pays.
C.
Mr. Silva brought up a request for more staff
parking. Faculty who arrive later in the
mornings are unable to find staff parking or
even regular close parking. It was requested
that the IE Committee look into adding more
staff spaces.
VI.
Next meeting will be November 27, 2012 in M-5.
VII.
Mr. Silva moved that meeting be adjourned at 4:40
p.m. Mr. Satterfield seconded and meeting was
adjourned at 4:43 p.m.
IT issues at NWC
Currently NWC only has a part-time IT person.
Previously we had a full time person. Current
IT hours of availability are not convenient to
staff or labs and often the IT person is not here
but either off duty or pulled to another campus.
IT issues are not being addressed in a timely
manner.
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November 27, 2012
The President also stated that the
construction of Fort Bliss moves forward,
there will be a committee formed for building
allocation needs/requests. The President
would like a member from each IE Team to
join a space allocation committee for this
purpose. Gerry Perez was chosen to be this
person for the NW IE Team.
Members Present: Michelle Conklin, Dr. Daniel M Gutierrez,
Dr. Jose A. Pacheco-Lucero, Gerard Perez, Dub Satterfield, Dr.
Lydia Tena, Veronica Miramontes
I.
Meeting called to order at 3:12 p.m.
II.
Approval of Minutes with changes.
D.
Dub Satterfield moved minutes be approved with
changes. Michelle Conklin seconded. Minutes
approved by voice vote.
Formation of Employee of the Month
Subcommittee
Tabled until next meeting
III.
Old Business
E.
A.
Dr. Pacheco-Lucero brought our concerns
about the bookstore to the District IE team.
The current process for buying books was
explained. The bookstore manager form VV
will be asked to attend a future meeting to
explore this further.
Some people who are coming to the meetings
are not official. Dr. Tena stated that, like
Mission, NW IE accepts anyone who wishes
to attend as we have a smaller campus.
Currently we have vacancies for members
representing the Police Department, the early
College High School, and Student
Government.
F.
Election of Financial Officer
G.
Financial Officer duties were added to the
Secretary’s duties.
C.
Continued IT issues at NW
The Dean’s office sent an email re: IT issues
stating our needs at NWC were not met by a
part-time IT Tech. This was a formal request
so the need is documented. This is still a
concern, however.
Robert Aguilar stated he could attend the
meetings in place or Carlos Ramirez and
represent the ECHS.
B.
Bookstore Issues Revisited
Confirmation of NW IE Team Members
Moving the current smoker’s gathering place
was discussed. It was agreed that Gerry Perez
would check the places where smokers
congregate and see about moving the
ashtrays. The smoke-free proposal will be
presented to the District IE Team.
Update on District IE meeting on November
13, 2012
The President attended the last District IE
meeting and was asked for our charge. The
President stated that at his last college, the IE
teams reviewed programs, however, he stated
he did not wish to define our role at this time.
H.
Parking
Past NWC IE Chair Nader Rassaei worked
on the parking proposal. The area across
from the current faculty parking was
designated as the area for more faculty
parking. Also, the committee was informed
that the police will ticket vehicles illegally
parked in faculty/staff areas only during the
first two weeks of the semesters. This will be
done district wide.
Beautification plans were discussed and the
idea that IE perform program reviews was
also discussed but tabled. The President
stressed that he wanted to see past work done
by the IE completed i.e. beautification.
The President was informed that individual
IE teams used to have a large budget and was
asked if that would be possible again. He
responded that current budgets did not allow
for that but perhaps in the future that could be
reinstated.
Proposal of NW as a smoke-free zone
IV.
New Business
A.
Off Hours Facility Issues
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A Police Officer was observed at 5:30pm
mopping up a spill in the hallway. What do
we do when there are emergencies such as
this after hours?
F.
It was requested that the main automatic door
to the M building be made truly automatic –
no button to push.
G.
The door to the Math Emporium needs
cleaning. Please call the Dean’s office when
situations like this arise.
H.
The candy vending machine outside the Math
Lab is presenting an obstacle to the Math
Lab. Loud patrons and blocking of the door
are two such problems. Persons involved are
advised to call the Dean’s office when there
are problems.
I.
The Distance Ed. Room, M-95, is now a
regular classroom. There are not many video
classes any more. Intro to Engineering
classes are some that Ms. Juliano is working
on hosting here at NWC.
J.
C-202 is being taking offline to become
faculty offices.
K.
A College Master Plan is being developed.
Campus Deans may serve on this committee.
Dr. Tena stated we are to call 831-2200
which is the Valle Verde Police Department
number.
B.
Introduction to “Dropbox”
Dr. Pacheco-Lucero proposed that the NWC
IE start using Dropbox to read/review
Agendas. Minutes, etc. Changes can be made
to documents as the need arises. Dr.
Pacheco-Lucero will send us each an
invitation to join DropBox.
V.
Other Business
A.
There is a need for quiet study areas on
campus. We were asked to investigate and
then report back to the DIE.
Our problem is that ADA requires a 6-foot
clearance in the hallways and our hallways
are not conducive to chairs or benches for
studying.
Dr. Tena suggested open study hours be
posted for the Reading Lab and Dub
Satterfield suggested using 66B when not in
use.
VI.
The next NWC IE meeting will be January 29,
2013 from 3-5 p.m.
VII.
Call for Adjournment
Dub Satterfield moved the meeting adjourn at 4:56
p.m.
Issue will be discussed again at next meeting.
Michelle Conklin seconded.
B.
Need to look at the signage plan in case
funding becomes available. Will need to talk
to Nader Rassaei for the old plans.
C.
Part of the QEP was that we are losing the
early history of EPCC as those who were
present at the start are retiring and/or passing.
The District would like us to identify people
who were there and get an oral and/or written
history of the College. People who were here
at the start include Jim Lambrinos and Rami
Martinez. Dub Satterfield, Veronica
Miramontes, and Manfred Silva were here at
the start of NWC.
D.
There are no lights outside when people leave
at 6 or 7 p.m, or when people arrive at 5-5:30
a.m.
E.
The wooden benches outside are in bad
shape. Some need slats replaced and they all
need to be re-stained.
Meeting adjourned at 4:59 p.m.
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January 29, 2013
This is still an issue. There are Blackboard
issues that are not yet resolved. Debbie Luna
has been making changes in the computer lab,
but Blackboard exam part is still not working
correctly. Any issues with Blackboard need to
be emailed to Debbie Luna and Elvia Guzman
in the Dean’s office and they will keep track of
the problems to present to IT.
Members Present: Robert Aguilar, Michelle Conklin, Mary
Ervin, Daniel Gutierrez, Veronica Miramontes, Jose PachecoLucero, Gerard Perez, Dub Satterfield, Manfred Silva, Hilda
Taylor
I.
Call to Order
Meeting was called to order at 3:05 pm.
F.
II.
Previous plan by Nader Rassaei was found and
will be implemented. Area for additional staff
parking is located across from current
Staff/Faculty parking and will add 22 more
spaces.
Manfred Silva moved minutes be approved as written.
Second by Mary Ervin. Minutes approved as written
by voice vote.
III.
Update on Faculty Parking
Approval of Minutes
Old Business
G.
A.
Update on Outside Lights
Recognition of new NW IE Team members
Dean Tena has taken care of this problem.
Robert Aguilar of the ECHS was welcomed as
a new member to the NWC IE Team. Steve
Scott of Campus Life was also asked to join
the NWC IE Team. A letter will be written to
Arvis Jones, his Director, asking that Mr. Scott
be allowed to become a part of the NW IE
Team.
B.
H.
Chair will resend the link to Dropbox for those
not using it. Will contain all agendas and
minutes, as well as, sign-in sheets and rosters.
Some problems using Dropbox were reported,
but will be fixed.
Update on District IE Meeting
IV.
Smoke Free Campus -- This idea was well
received by the DIE. SGA is also looking into
it. 65 campuses in the UT system are currently
smoke free. Current policy for EPCC is 15 feet
from entrances and common walkways. This
can be a signage issue. Each campus will
designate areas for smoking as see fit. Each IE
team needs to vote on this. Unanimous support
for this idea at DIE.
C.
New Business
A.
Formation of EOM Subcommittee
It was suggested that the information table get
a tablecloth with the college logo to make said
table more official. Gerry will check to see
how much a tablecloth with the logo will cost.
B.
Career Center Closure
Bookstore Revisited
Some progress in this area. However, night
students cannot buy books on the weekend as
the bookstore is closed. It was open on one
Saturday with very limited hours, but this
needs to be advertised and more than one
Saturday needs to be available.
E.
Standing Budget for Information Table
Gerry Perez, who runs the information table at
the beginning of each semester, is requesting a
standing budget of $50 to buy candies and
pens/pencils each semester. Motion presented
by Manfred Silva to approve budget request.
Second by Dub Satterfield. Approved by
unanimous voice vote.
Hilda Taylor, Veronica Miramontes, and Gerry
Perez will form the Employee of the Month
Subcommittee. We will have an EOM by the
February Meeting.
D.
Dropbox
Continued IT issues at NWC
The Career Center has been closed since the
beginning of December 2012. At first, it was
because the gentleman running the Center was
sick, but there has been no one to replace him
and we are already at the end of January. Also,
some Professors have a Career Center visit as
part of class requirements. The issue has been
brought to the attention of the Dean’s office,
who sent an email expressing concern and a
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request for information as to when the Center
will be reopened. It is requested that the NW
IE Team also send an email expressing our
concern. Approved by voice vote.
V.
VI.
Other Business
A.
Dr. Ernie Roberts has stated that the State of
Texas has a surplus and thus there will be more
funds available for Community Colleges in
Texas. We will need to compete for the funds,
however.
B.
Daniel Gutierrez stated that last year there was
a big problem with students from the ECHS
but this year, their behavior is much improved
and they are more engaged in classes and better
behaved.
Call for adjournment
Manfred Silva moved we adjourn meeting at 3:53 pm.
Second by Mary Ervin. Approved by voice vote.
Meeting adjourned at 3:55 p.m.
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February 26, 2013
7.
Members Present: Robert Aguilar, Michelle Conklin, Mary
Ervin, Daniel Gutierrez, Veronica Miramontes, Jose PachecoLucero, Gerard Perez, Dub Satterfield, Steve Scott, Manfred
Silva, Hilda Taylor, Dr. Lydia Tena
I.
Call to Order
Meeting called to order at 3:09 p.m.
II.
Approval of Minutes
Manfred Silva moved that minutes from January
meeting be approved. Second by Mary Ervin.
Approved by voice vote.
III.
Old Business.
A.
B.
DIE
1.
2.
Signage -- District IE has asked we come
up with a plan for signage by the end of
the year. Plans will be submitted to DIE.
Budget -- District-wide, IE teams are
asking for a budget of 5000-6000. This
would be used for special projects
proposed by the site IE teams.
3.
Smoke-free College -- This idea has not
yet been presented to the President. SGA
is doing research on how other colleges in
Texas are handling smoke/tobacco free
ideas. For now, NWC can designate
smoking areas.
4.
Faculty parking Enforcement -- Police
will be giving warnings for the first week,
and then will issue citations for those not
in compliance.
5.
History Committee -- This committee is
not yet formed. Site IEs are supposed to
recommend individuals to be interviewed.
If interested in becoming part of this
committee, please inform site Chair who
will forward names to DIE. NMSU is
videotaping interviews which might be a
good idea for here.
C.
New NWC IE Team member
NWC IE welcomes Steve Scott from Campus
Life as our newest IE Team member.
D.
Designation of New Smoking Areas
Signs are needed first to designate a smoking
area. We will try to make it as attractive as
possible with benches, ashtrays, and signs
designating said area. After signage is in place,
the police are then able to enforce said area.
Mary Ervin will investigate the program Las
Cruces is using to get free benches made out of
recycled plastic to see if we qualify. We need
to analyze the C building to see where a
designated smoking area could be located.
Career Center Update
No one has received a reply to any questions
about the return of the Career Center. If we do
hear back, please relay any info to the Dean.
She will be contacting Carla Cardoza to ask
them to release the office if they do not plan to
re-open it soon.
F.
Space Utilization Committee -- Gerry
Perez’ name was forwarded to the DIE as
NWC IEs representative for this
committee. Dr. Tena is on the Ft. Bliss
Instructional Committee which is
recommending programs to be available
at Ft. Bliss.
Employee of the Month
EOM for March is Kimberly McBroom
E.
6.
Active Shooter -- Debbie Luna has asked
that the current active shooter
presentation by the Chief be made more
site specific. Northwest is a campus with
many windows and the response here
would be different than at any other
campus. The Dean’s office will check to
see if the glass in our campus is breakable
to aid in escape or not. Debbie Luna is
creating a Safety Taskforce to look at the
NWC and check for
shortcomings/strengths and come up with
a plan in case of an active shooter. Chief
will be at the NWC Division Meeting to
be held April 29, 2013 from 3-4 p.m. and
we hope to be able to ask him site specific
questions.
Tablecloth for Information Table
Gerry Perez presented two bids he had received
from vendors for the table cloth. NW IE voted
unanimously to purchase from Apparel Arts for
$223.
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G.
Main Building Front Door
IV.
Hilda Taylor states that the C Building has had
intermittent access to the internet for the past three
weeks. Perhaps there is a problem with the wireless
internet. Dean asks that people call 6440 and report
the problem.
This is an ongoing problem that has been
brought up to several different NWC IE
Teams. A related item is that the doors to the C
building fling open when it is windy. NWIE
will revive this issue and Chair will bring it up
at DIE.
V.
H.
Other Business
Outside Benches
Mary Ervin will check into the program Las
Cruces is involved in to get free benches made
from recycled plastic. It was suggested that
perhaps students could do the repairs needed
on the current benches as a service learning
project during the clean-up day. Chair will
check with Arvis Jones to see if the is possible.
I.
New Business
Kim McBroom once again brings up the issue of the
crosswalks not being respected. It was also mentioned
that some of the police officers are talking on their
cells while driving. We need to model the behavior we
wish to see.
VI.
Next Meeting – March 26, 2013
VII.
Call for Adjournment
Drop Box
Chair will send an invitation to join Drop Box
to Steve Scott, our new member. We will
revisit this at our next meeting.
Dub Satterfield moved that the meeting be adjourned.
Second by Manfred Silva. Meeting adjourned at 4:36
p.m.
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NORTHWEST IE TEAM
MINUTES FOR 2011-2012
September 30, 2011
Members Present: Dr. Daniel Gutierrez, Jesse Ramirez, Dub Satterfield, Lucretia Thomas, Dr. Hilda Taylor, Gerry Perez, Dr.
Jose Pacheco, and Manfred Silva.
Call to Order:
IE Meeting was conducted at the ASC Boardroom. Meeting called to order approximately at 4 p.m.
I.
OLD BUSINESS
No previous issues were discussed during this meeting
II.
NEW BUSINESS
A.
Selection of Officers



B.
Selection of Employee of the Month for October

C.
Elvia Guzman was voted the Employee of the Month of October 2011
Addition and Removal of IE members

III.
Chair – Dr. Hilda S. Taylor
Chair Elect – Dr. Jose Pacheco-Lucero
Secretary – Jesse A. Ramirez
Jim Lambrinos requested to be removed from the IE Northwest Committee
MEETING ADJOURNED
The meeting was adjourned at 4:30 p.m.
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October 25, 2011
during the winter months may present a
problem to reptiles such as desert snakes and
lizards which do go deep in the ground
during the winter season.
MEMBERS PRESENT: Michelle R. Conklin, Dr. Jose
Pacheco-Lucero, Gerard Perez, Jessie Ramirez, Dub
Satterfield, Dr. Hilda S. Taylor, Dr. Lydia Tena, Monica Wong.
MEMBERS ABSENT: Dr. Daniel Gutierrez, Carlos Ramirez,
Manfred Silva, Lucretia Thomas
I.
CALL TO ORDER: Dr. Hilda S. Taylor, Chair of
the IE Committee, called the meeting to order at 3:00
p.m.
II.
APPROVAL OF MINUTES: A motion was made
by Gerry and seconded by Dub to approve the August
and September meeting minutes. The motion passed
unanimously.
III.
OLD BUSINESS:
A.
Physical Plant Update - Dead bushes
around the main Building:
Dr. Lydia Tena reported that the physical
plant has planned to cut back the dead bushes
around the three buildings just as soon as
time and resources are available. According
to Mr. Richard Lobato, removal of dead
bushes around the buildings is a priority since
they present a potential fire hazard; however,
there is no set date to remove them.
B.
IV.
NEW BUSINESS:
A.
Financial Officer - Last year the Chair Elect
served as the financial officer for the
Northwest IE committee. Therefore, it was
suggested that Dr. Jose Pacheco-Lucero, the
current Chair Elect for this year continue
with this charge.
B.
Cost-Saving Measures - Dr. Roberts
requested that all of the IE district wide
committees discuss cost-saving measures at
our meetings and make recommendations.
Dub Satterfield, Jesse Ramirez, and Gerry
Perez, pointed out that the faculty had
already put forth and submitted to the Faculty
Senate the Northwest campus IE ideas last
spring 2011. It was agreed that we would
inquire from Dr. Stroud how we could
retrieve that information so we can resubmit
and comply with Dr. Robert’s request.
Cost-Saving Ideas:
1.
Dr. Taylor suggested that all the
computers and electrical office
equipment be turned off on Fridays so
we could cut down the electricity bill.
This idea is also being considered by the
Green Committee as a measure to cut
down on utility expenditures.
2.
Monica Wong suggested that we could
cut down the cost of printing if the
college looked at what other institutions
have done to set up efficient costreduction printer systems that could cut
down the cost of paper and toner and
unnecessary waste of paper. Dr. Tena
and Monica Wong suggested that maybe
the college could come up with a
standard system throughout the college
where students could print anywhere.
3.
Dr. Hilda Taylor inquired about mail
duplication. EPCC is supposed to be
going GREEN and hard copies are still
been sent via intercampus mail even
though the same information has already
been sent via intercampus email.
Cotton Tail Rabbits at the Northwest
Campus:
Dr. Hilda S. Taylor reported that she had
contacted the CHIHUAHUAN DESERT
WILDLIFE RESCUE IN EL PASO and according
to Debbie Lofton the best time to remove the
dead vegetation outside the main building
would be during the months of November
through December when there are no baby
cottontail rabbits. Cottontail rabbits in the
Chihuahuan Desert breed twice a year. They
have their first litter during the months of
March to April and the second litter during
the first two weeks of August. She was also
informed that cottontail rabbits do not dig
deep in the ground nest burrows instead they
dig a slight depression in the ground in areas
where there is dense grass or other vegetation
that conceals their nest. In the Chihuahuan
Desert, cottontail rabbits may dig a
depression maybe only a couple of inches
from the ground and not deep burrows like
domestic rabbits do. Therefore, the removal
of the dead bushes wouldn’t hurt in the
cottontail rabbits. However removal of roots
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4.
Dr. Jose Pacheco, suggested that
Northwest as well as the rest of the
campuses could cut down on water cost
if the plants that died last winter were
replaced with endemic Chihuahuan
Desert plants. Desert vegetation requires
less water and thus would result in water
cost reduction.
5.
In order to save paper, Gerry Perez
suggested the use of clickers and Dr.
Pacheco suggested on-line quizzes. The
use of clickers provides instant tally for
all, students and instructors and would
reduce the cost of paper.
6.
7.
8.
Dr. Pacheco also suggested that EPCC
could cut down on costs, if we allowed
students to buy their own Scantrons
instead of EPCC absorbing the cost.
Gerry Perez suggested we could do
classroom evaluations on-line rather than
on paper. Dr. Tena explained that
unfortunately on-line evaluations do not
provide robust evaluations because only
a few students take time to fill them out.
Dub Satterfield suggested we send
emails campus wide, asking for
suggestions as to how to cut down costs.
Dr. Tena suggested announcing it in the
newspaper and possibly setting up
suggestion boxes. Location of the
suggestion boxes was also discussed and
it was agreed that they could be set up
along the hallway, in the ACS lab and in
the front area of the main building. Dr.
Taylor also suggested sending emails to
all faculty and staff.
V.
Membership - Dub Satterfield pointed out that since
Peggy Gustafson and Jim Lambrinos the Northwest IE
Committee were not members of the committee there
were two vacant slots. In order to fill these vacant
slots, it was agreed that Dr. Taylor would send formal
letters to invite the following people to serve as the IE
Committee at Northwest: Mrs. Ivette Savina, Principal
for the Northwest Early College High School, Police
Officers, Mr. Robert Aguilar, NECHS Liaison, and
Mr. Raul Hernandez, Student Government. Dr. Tena
explained that the IE Committees at Mission del Paso
and at Northwest are basically open to anyone
interested in serving unlike other campuses.
VI.
CAMPUS SIGNAGE – Gerry Perez and Dub
Satterfield would look into getting a building location
map to be placed in each building.
VII.
EMPLOYEE OF THE MONTH – The committee
reviewed the nominees for employee of the month,
voted, and nominated Maria Luisa Cereceres as the
employee of the month of November 2011.
VIII.
Motion to adjourn at 4:38 p.m. by Monica Wong and
seconded by Gerry Perez.
Dr. Hilda S. Taylor, Chair
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November 22, 2011
Members Present: Dr. Lydia Tena, Mary Ervin, Lucretia
Thomas, Dr. Hilda Taylor, Gerry Perez, Manfred Silva,
Michelle Conklin, Dub Satterfield, Jose Grajeda, Daniel
Gutierrez, Dr. Jose Pacheco-Lucero
C.
As part of the cost-savings discussion, many
members brought up the issue of duplication
of effort. For example, the Faculty Senate
had already submitted district-wide proposals
and no one was sure what had been done with
that list. Mary Ervin agreed to look into it.
Additionally, Dr. Tena mentioned the
Taskforce on Printing, the Green Committee
and other groups that have been involved in
cost savings initiatives and that we should
look to them for some recommendations.
D.
Campus signage was brought-up and
suggestions were made to have more
prominent signage in smoking areas to ensure
the proper disposal of cigarette butts.
Additionally, it was agreed we needed more
building/campus maps/signs so that students
can more easily find classrooms.
Members Absent: Jesus A. Ramirez and Monica Wong
I.
CALL TO ORDER: Dr. Hilda S. Taylor, Chair of
the IE Committee, called the meeting to order at 3:00
pm.
II.
APPROVAL OF MINUTES: Minutes for October,
2011 read and approved
III.
OLD BUSINESS:
A.
The chair-elect for this academic year, Dr.
Jose Pacheco, will also serve as Financial
Officer for the NWC IE Team.
B.
COST SAVINGS: This issue was discussed
at the last District IE meeting and there were
many questions as to what is expected of the
team at this point. There was low turnout at
the last district meeting, but some teams did
submit cost-savings suggestions while other
did not. Dr. Tena wanted clarification on
whether the last district cost-savings exercise
was just a brainstorm or was it a formal
request for the IE teams to take action. The
group interpretation was that this was a
formal request that Dr. Stroud wanted to
receive ASAP. The committee proposed
numerous ideas as follows:
IV.
1.
Sending out an e-mail to solicit cost
savings ideas campus-wide
2.
Creating a suggestion box for cost
savings ideas
3.
Cutting back on copies (no duplication
of e-mails; placing bulletin board
announcements; cutting down on
campus newspaper circulation (see Joe
Old on this issue); cutting down on
printing costs)
4.
Energy savings from turning off
electronic equipment; light sensors for
classrooms and hallways or have Fog
lights on for after- hours lighting.
5.
Having virtual office hours (however,
Dr. Tena warned that some of these
workload issues are tied to contract
obligations).
NEW BUSINESS:
A.
Dr. Tena gave us a Cabinet update and
informed us that the bushes at NWC will be
cut down in January to prevent a fire hazard
and for campus protection. The bushes will
be trimmed but not dug-up and this will not
affect the bunnies. It was recommended that
from now on we should only have native
plants at the campuses to save money.
B.
It was mentioned that we have two new
members on the IE Team: Mary Ervin and
Jose Grajeda.
C.
Dr. Pacheco informed us of how he had to
remove a snake from the campus and relocate
it to the arroyo out back. It brought up the
issue of how we should handle such
occurrences. We don’t have the proper
equipment to handle snakes and calling
animal control would take too long. A
suggestion was made that we should acquire
needed equipment and have one or more
campus employees receive training from
professionals on how to handle capturing and
moving a snake.
V.
EMPLOYEE OF THE MONTH: Michelle Conklin
was selected as EOM for January, 2012
VI.
The meeting was adjourned at 4:45 p.m.
Submitted: Dr. Hilda S. Taylor, Chair
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January 31, 2012
Members Present: Dr. Lydia Tena, Mary Ervin, Lucretia
Thomas, Dr. Hilda Taylor, Manfred Silva, Michelle Conklin,
Dub Satterfield, Dr. Daniel Gutierrez, Dr. Jose PachecoLucero, Jesus A. Ramirez, Monica Wong
F.
Dub Satterfield shared the concern from a
handicapped student in regards to the
availability of handicap parking spaces in the
parking lot. He requested that the Northwest
Police Department, if at all possible, make
sure the Handicap parking lot spaces are not
being used by individuals who are not
handicapped. Request was made to have the
Physical Plant review the number of
Handicap parking lot spaces at the Northwest
campus since the campus has an additional
5,000 square ft. building (Library addition).
G.
Monica Wong announced that the addition to
the library was almost completed and soon
would be fully functional. Monica also
announced that Dr. Jose Pacheco-Lucero
would be directly involved in the design and
development of the Humming Bird and
Butterfly Garden in the new section of the
library.
H.
The process to select the Employee of the
Month was discussed and an employee of the
month was not selected for the month of
January 2012. The committee will revisit
this issue at the February 2012 NW IE Team
meeting.
Members Absent: Gerry Perez, Carlos A. Ramirez, Veronica
Miramontes
I.
CALL TO ORDER: Dr. Hilda S. Taylor, Chair of
the IE Committee, called the meeting to order at 3:00
p.m.
II.
APPROVAL OF MINUTES: Minutes for
November, 2011 read and approved
III.
OLD BUSINESS:
A.
According to Dr. Lydia Tena the removal of
dead vegetation around the main building
was completed the first week of January 2012
and the removal of stumps will take place
within the next two months.
B.
The Chief of Police at EPCC will be
contacted regarding the importance of
acquiring the proper equipment and training
for capturing and removing snakes from the
Northwest campus grounds.
C.
Hilda S. Taylor shared with the IE Team the
events that transpired during the meeting on
January 2012. The overall feeling during the
meeting was one of discontent and frustration
as expressed by the members during the
meeting. According to Blythe Gunn,
Kimberly Golucke and other committee
members, the procedure that appears in the
EPCC website was completely different to
the procedure that they had worked on during
the summer 2011 and submitted to the
cabinet for consideration. The committee
made a motion to request the presence of Dr.
Ernst Roberts and Mr. Saul Candelas at the
meeting in February 2012.
IV.
D.
E.
The members of the Northwest Campus IE
Team strongly recommend that the District
IE Committee provide a clear description of
the Institutional Effectiveness Committee
CHARGE.
Request was made by Dr. Daniel Gutierrez to
have the Physical Plant check on the need to
place additional School Zone Lights/Signs at
the South Desert Blvd and Isela Rubalcaba
intersection.
NEW BUSINESS:
A.
Employee of the Month selection process
B.
Update – District IE Committee Meeting on
February 14, 2012
C.
Suggestion Box – NW IE Team
D.
Update of MAPS within Main Building,
Library, Classroom Building
E.
Police Officer – Member of the NW – IE
Team
F.
Update on training and equipment to trap and
release rattle snakes.
V.
EMPLOYEE OF THE MONTH: EOM for
selection for the month February, 2012
VI.
The meeting was adjourned at 4:45 p.m.
Submitted: Dr. Hilda S. Taylor, Chair
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April 24, 2012
membership. Previous minutes were
approved.
Members Present: Mary Erwin, Dr. Hilda Taylor, Manfred
Silva, Dr. Jose Pacheco Dub Satterfield, Dr. Daniel Gutierrez,
Monica Wong.
B.
Mary and Veronica have been appointed as
full voting members of the I.E. Committee.
C.
Dr. Taylor discussed funding for the I.E.
committees and identified V.P. Josette
Shaughnessy as overseeing those allocations.
Monica mentioned that when I.E. committee
first started out, monies were available only
for the first two years. Today, most monies
go to salaries and there are very few
resources left after expenses. Also, safety is
a priority over any other kinds of requests.
Members asked the question, if we have no
budget, then how are we going to build a new
campus.
D.
Dr. Taylor mentioned that the trimmed
bushes at NWC are now growing back. She
learned at district that Facilities will not
allow students and staff to get involved in
landscaping. Our study on landscaping
received letters from experts that said we
don’t have the proper landscaping. One
positive was that we don’t have to worry
about rabbits inhabiting the NWC.
E.
We also discussed that there are no security
measures to handle snakes. If we are to
address this situation, we need people to be
trained in handling them. Monica suggested
that the police need to be trained in this area.
Dr. Pacheco was suggested to look into this
matter.
F.
Dr. Taylor will find out if we can use the
unused funds set aside for EOM for another
purpose.
G.
The meeting was adjourned at 4:20 p.m.
Members Absent: Gerry Perez, Carlos Ramirez, Michelle
Conlkin, Monica Miramontes, Lucrecia Thomas, Dr. Tena
I.
CALL TO ORDER: Dr. Hilda S. Taylor, Chair of
the IE Committee, call the meeting to order at 3:00
p.m.
II.
APPROVAL OF MINUTES: Minutes for February
2012 were read and approved.
III.
OLD BUSINESS:
A.
B.
IV.
Dr. Taylor informed us that the college is
becoming more concerned about what is
being posted on college websites, including
Borderlands, so there may be some
restrictions in the works to control this.
The committee was presented with two EOM
nomination forms and a vote was cast to
adopt the “lined” version of the form. An
additional “rubric” form will be used as well
to evaluate and justify a nominee’s
accomplishments so that it can lend
credibility to the process and avert the
perception that it is a popularity contest. The
team will select a subcommittee in the Fall to
implement the changes to the program.
C.
The most recent analysis of our parking
situation at NWC suggests we are in
compliance.
D.
Mary Ervin brought up issues with the
distance learning courses and it appears we
need to improve the links we have for
students to support surveys, evaluations and
other qualitative efforts required by the
college. Michelle encountered these issues in
her evaluation, when she was requested to
have these in place.
NEW BUSINESS:
A.
Since only a few members were in attendance
we discussed what exactly constituted a
quorum for the IE Team. Some members
were in agreement that a quorum can be set
by the Team itself, so a motion was made by
Mary Ervin and seconded by Dub Satterfield
to set the quorum at 50% or more of the
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NORTHWEST IE TEAM
MINUTES FOR 2010-2011
September 28, 2010
D.
Members Present: Dr. Daniel Gutierrez, Monica Wong, Dub
Satterfield, Dr. Hilda Taylor, Manfred Silva, Dr. Nader
Rassaei, Lucretia Thomas, and Jesse Ramirez
DR. TENA
Dr. Tena
II.
ADJOURNMENT
Call to Order:
Meeting called to order at 3:45 p.m.
Mr. Manfred Silva moved to adjourn the meeting and
the motion was seconded by Ms. Lucretia Thomas.
I.
Meeting Adjourned at 4:45 p.m.
NEW BUSINESS:
A.
NEWLY ELECTED AND/OR APPOINTED
OFFICERS
Dr. Daniel Gutierrez is the new Chair
Dr. Hilda Taylor is pending as the new Chair
Elect and Financial Officer
Jesse Ramirez is the new Secretary (appointed)
B.
Respectfully submitted,
Lucretia Thomas
EMPLOYEE OF THE MONTH
Dr. Kalantarian, Geology and Math Instructor,
is the Employee of the Month for October.
Volunteers that will help with this celebration
will be Dr. Rassaei, Lucretia Thomas and Jesse
Ramirez.
C.
DR. STROUD
1.
The NW IE Committee had some
questions and/or concerns and Dr.
Stroud graciously addressed our
questions. Dr. Stroud advised us that
we can no longer give gift cards to the
Employee of the Month recipients as
was done previously. We can purchase
gifts, i.e., plaques or mugs in
recognition of their hard work.
2.
Some IE members had questions
regarding members who do not
participate regularly and wanted it
explained how they can go about
replacing current members for lack of
participation. Dr. Stroud referred us to
the sheet which has the Rules of the
Committee.
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October 26, 2010
Members Present: Dr. Lydia Tena, Dr. Daniel Gutierrez,
Jesse Ramirez, Monica Wong, Dub Satterfield, Lucretia
Thomas, Nadar Rassaei, Manfred Silva, Dr. Hilda Taylor,
Gerry Perez, Peggy Gustafson, Jim Lambrinos, Officer Pete
Mendoza, Gilbert Gonzalez
be required on how to handle these incidents.
Chair Gutierrez agreed to take this up with the
district committee.
2.
Monica Wong reported that the Visitors
parking privileges are being abused and that is
impacting visitors to the NW Library. She
asked if this was a District-wide problem and
the consensus seemed to be that it was. Officer
Mendoza agreed to keep a closer eye on the
situation and ideas to place signage with time
limits were suggested.
3.
Monica also mentioned that certain lights were
out in the parking lot and this might
compromise security or cause an accident down
the road. Office Mendoza will inventory lights
and Chair Gutierrez agreed to forward these
issues to Rick Lobato at district IE.
4.
Dr. Tena gave the go-ahead to buy cakes and
trophies for EOM’s for this academic year. We
agreed on the “Rising Star” trophy made by
Champion Awards.
5.
Issues were forwarded by Dub Satterfield on
the general uncleanliness of the main entryway,
bathrooms and of the poor performance of the
new paper dispensers. Gerry Perez mentioned
that it had been a long time since a steam
cleaning had been done on campus. All of these
issues will be forwarded to district.
6.
Chair Gutierrez requested assistance from other
members of the IE committee on certain tasks
and that an e-mail will detail what areas we
need help with.
7.
Monica Wong is still looking to get some
windows fixed and carpet replaced in the
library. Some of these jobs would likely
require budget approval from administration.
We agreed to look at the beautification reports
to see if they were already on the list and if they
can be addressed during Mr. Lobato’s future
walk through of our campus.
8.
For EOM accessories, Gerry suggested that
maybe we can get one banner for display at the
celebrations and one to give away. Campus
Life has informed us that they will charge us
for balloons and other accessories from now on.
Gerry will meet with Campus Life and discuss
where and how they can help us with the EOM
program.
Call to Order:
Meeting called to order at 3:05 p.m.
Minutes read and tabled for editing
I.
OLD BUSINESS
District IE:
1.
Dr. Stroud provided a background on how there
were no other committees that handled facilities
issues, so the charge was given to the IE.
2.
Dr. Stroud mentioned that active membership
on divisional committees is to be defined and
implemented internally by committee
consensus.
3.
Budget for IE activities is $975 for the
academic year
4.
Dr. Stroud mentioned that the district has a
contract for Pepsi products, so when we
sponsor an event using EPCC funds, we should
be using Pepsi products.
Gerry asked if this applied to water for the
information tables and we assume it does.
II.
NEW BUSINESS
Issues, Requests, and discussion
1.
Dub Satterfield brought forth reports that
people may be tampering with other
employee’s computers during off hours. This is
a serious concern which could place
employees’ at great risk so Officer Mendoza
was asked if this was considered a criminal
matter and reported as such. The officer
explained that these kinds of incidents are
handled by administrative reports rather than
criminal events, so a record is maintained in
case some issue arises with the primary user of
a computer. Nevertheless, discussion
continued regarding how serious this kind of
activity is and inquiries were made as to
whether district is taking this issue seriously
enough or as to whether a new procedure may
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III.
9.
Dr. Hilda Taylor was selected EOM for
November.
10.
Dr. Tena announced that we were waiting for
the return of our software to get our electronic
marquee back on-line.
11.
Conchita’s grand opening is slated for Nov. 15,
2010.
12.
Dr. Taylor announced that the Chem/Biology
Labs are progressing very nicely. There was a
problem with broken chairs, but a meeting was
slated to discuss those issues. Monica Wong
discussed the need to contact the Chemistry
discipline in order to acquire needed student
resources for library. Dr. Taylor responded that
she would help to provide needed assistance to
develop the Biology and Chemistry holdings in
library.
13.
Manfred Silva mentioned that he heard the
college many have to cutback budgets by 10%
and inquired how this might affect staffing and
workforce. Dr. Tena responded that, to date, no
directive had been issued to freeze faculty
levels.
Adjournment
Manfred Silva motioned for adjournment and Monica
Wong seconded.
Meeting was adjourned at 4:23 p.m.
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November 30, 2010
review the Beautification reports to see if any
maintenance requests already appear there so
that we can be prepared for when Rick Lobato
makes a walk-through at Northwest Campus.
In addition, we will provide a laundry list of
pending maintenance items to Physical Plant at
the next District meeting.
Members Present: Dr. Daniel Gutierrez, Jesse Ramirez,
Monica Wong, Lucretia Thomas, Nadar Rassaei, Gilbert
Gonzalez
Call to Order: Meeting called to order at 3:05 p.m. October
minutes read and tabled for editing.
I.
OLD BUSINESS
3.
Chair Gutierrez informed members he would
send-out a notice to all who might want to
accompany Mr. Lobato and his staff on his
campus walkthrough when we confirm a hard
date for that event.
4.
Chair Gutierrez mentioned that he is working
with Debbie Luna to update NWC website.
Updated information will be provided and a
group picture needs to be scheduled as part of
the process.
5.
The committee selected Dr. Sandra Perez,
Biology Instructor, as January Employee of the
Month.
District IE:
1.
2.
II.
Dr. Gutierrez provided a summary of the
District IE proceedings. Topics included a
status on the Healthy Foods Initiative and how
the District committee decided that instead of
making specific contractual conditions be met
by vendors on providing healthy foods, we
would instead sponsor a generic campaign to
promote and make healthy choices. It was
thought that this could be done with the support
of the health sciences in the District. Gilbert
Gonzalez, Student Gov’t representative,
mentioned a recently completed survey that
polled students regarding their assessment of
food services at EPCC, their preferences, and
what ideas they might have for improving those
services. The survey will be used to offer more
options and better choices to the students.
III.
Adjournment
A motion was made and meeting was adjourned at
4:58 p.m.
It was reported we are still having issues with
the lights in Section C in the parking lot.
NEW BUSINESS
Issues, Requests, and discussion
1.
Dr. Gutierrez also mentioned that the District
IE was undergoing a fundamental change from
a reactive, task-oriented charge to one that
places more emphasis on integrating the
committee into the strategic planning process in
the District. Some veteran members on NWC
committee commented that when the IE
committees’ were first formed, there was more
consensus building amongst the groups and
decisions and priorities were better established
after a process of wide participation occurred.
Most members felt that the committee’s
effectiveness and authority had diminished
greatly and it was much harder to get things
accomplished. Chair Gutierrez offered to take
concerns to District level.
2.
Members reported various and sundry issues of
maintenance or cleanliness that still need to be
addressed. Chair Gutierrez proposed that we
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January 25, 2011
Members Present: Gilbert Gonzalez, Lucretia Thomas,
Manfred Silva, Monica Wong, Dub Satterfield, Peggy
Gustafson, Jesse Ramirez, Daniel Gutierrez,
3.
Call to Order:
Meeting called to order at 3:00 p.m.
Minutes for Oct., 2010 read and approved; Minutes for Nov.,
2010, tabled for editing
I.
C.
FACILITIES ISSUES:
OLD BUSINESS:
A.
DISTRICT IE and Pending Issues:
1.
Dr. Gutierrez informed committee that
the District IE is undergoing serious
change at the District level that is not
business as usual. Instead of handling
routine items and serving as a repository
for tasks and projects occurring at the
various campuses, a new charge is being
considered to incorporate and integrate
the District committee into the area of
supporting strategic planning for the
College. While the committee has been
working and assessing these new
functions, some of routine items/tasks
have been lost in the shuffle. Chair
Gutierrez asked that everyone be patient
while the District committee considers
the changes and assesses the overall
impact.
II.
2.
B.
Dr. Gutierrez updated the committee on
Dub Satterfield’s concerns regarding
computer tampering. The District
suggested we consider adding more
secure areas on the campus protected by
card keys and to have a presentation by
Richard Buller, to help employees use
good practices to protect their computer
accounts. No other action was suggested
by the committee on this matter.
The “Rising Star” trophies have been
ordered and engravings are pending.
They should be ready in a week or two.
2.
The committee discussed getting the
EOM display back up on the main
hallway and some thoughts on how to
give it more visibility. Peggy suggested
that Robert Aguilar collaborate with
Jesse Ramirez on creative ideas on how
to set-up and improve upon previous
displays.
1.
Lighting in “Section C” of parking lot
still have not been resolved.
2.
Manfred Silva mentioned a broken
piston on doors in Bldg. C and an
imbalance of air pressure that could
cause an injury.
3.
Peggy Gustafson mentioned clogged
traps around campus causing foul odors
in several bathroom areas.
4.
Gerry Perez wrote-in two facilities issues
for resolution: On cold winter days, the
offices near main entrance are very cold;
also, the crosswalk in front of main
building is uneven and could pose a
danger.
5.
Daniel Gutierrez informed the group that
Rick Lobato’s walkthroughs will begin
in April, but we don’t know what month
will apply to NWC.
NEW BUSINESS:
A.
Monica Wong gave us an update on library
extension. After bids and required approvals,
the actual construction may not be complete
until Spring, 2012. With budget cuts, Monica
was concerned about the quality of furniture for
new areas and as to how they would be funded.
Gilbert Gonzalez mentioned that tuition was
scheduled to go up in Summer.
B.
It was mentioned that a petition for education
was going around campus to ask the Texas
legislature not to cut education funding. Ideas
to support this effort were to set-up a table and
ask for volunteers to get signatures. Peggy
Gustafson offered to ask for volunteers and
request a table for this effort. Monica Wong
was concerned that cuts in library databases
will end up hurting students.
C.
EMPLOYEE OF THE MONTH:
PENDING ISSUES
1.
Debbie Luna is helping update our
webpage, but it will require a group
photo which I hope to set-up for March
meeting. Chair Gutierrez will set-up an
appointment with official District
photographer because the photo must be
formatted properly.
Robert Aguilar is the Employee of the Month
for February, 2011.
Meeting adjourned at 4:10 p.m.
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February 22, 2011
Members Present: Dr. Lydia Tena, Gilbert Gonzalez,
Lucretia Thomas, Jim Lambrinos, Dr. Hilda Taylor, Gerry
Perez, Manfred Silva, Monica Wong, Dub Satterfield, Peggy
Gustafson, Jesse Ramirez, Daniel Gutierrez
B.
PENDING ISSUES
1.
Gerry Perez is still interested in
providing a fruit basket for the tutoring
dept. at NWC for their excellent support
of the Information Table at the start of
the Spring semester.
2.
This semester’s blood drive was
announced.
Call to Order:
Meeting called to order at 3:00 p.m.
Minutes for Jan., 2011 read and approved
I.
C.
OLD BUSINESS:
A.
Because the District committee has had its
hands full revising the IE charge, normal
maintenance issues have been become
backlogged, so we discussed ways to try to
handle the most pressing issues at our campus
and decided on the bottom-up approach. We
will work closely with the technician at
Northwest and discuss our facilities items with
him directly. Dr. Tena’s office will work
closely with Dr. Gutierrez and the committee to
submit whatever documents or work orders are
required to keep things moving smoothly.
DISTRICT IE and Pending Issues:
1.
Chair Gutierrez handed out a draft of the
new charge and language anticipated for
the District IE Committee in an effort to
elicit feedback from the NW team
members. Many concerns were
expressed by members in that people
were not clear on what this committee
would do, how it would operate, and
how the membership would be
established. Many questions were asked
surrounding the committee such as: Will
there be comp time? Was there a list of
the areas the committee would evaluate?
How will this committee interact with
the teams at the division level? Who
will take care of the current duties such
as facilities issues? After much
discussion and a realization that we do
not have all of the answers yet for the
new direction, a motion was made to
create a new committee and instead
name it for the new functions it would be
doing (something like program review or
a committee on area effectiveness plans
for non-instructional areas). Most
members felt like it was turning into two
separate committees.
FACILITIES ISSUES
II.
NEW BUSINESS:
A.
Announcement was made by Gilbert Gonzalez,
SGA representative on the planned rally at
NWC to oppose education cuts by the Texas
State Legislature.
B.
EMPLOYEE OF THE MONTH:
1.
Announcement was made to support and
attend the EOM celebration on 2/23/11.
2.
Juan Barley was selected as EOM for
March, 2011.
Meeting adjourned at 4:30 p.m.
2.
Dr. Tena provided an explanation of
“strategic planning” as it is currently
done where areas get reviewed and
measureable goals and objectives are set
so that reviews can assess whether
targets or milestones were “completed”
or whether actions needed to be taken for
“improvements.” Some members were
unsure of how non-instructional areas
would be divided up for evaluative
reviews.
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March 29, 2011
Meeting Summary
EOM: We selected Julieta Cristina Lopez as Northwest
Campus EOM for April, 2011.
ISSUES: This month’s meeting was only informational. Chair
Gutierrez updated those present on the continuing revisions to
the charge of the District IE committee. Ideas were presented
on what the advantages or disadvantages would be of going to
a department revolving system for selecting EOM’s to ensure
that the program achieved broad representation. Because only
a few committee members were present, no action was taken,
and discussion on it tabled until the next divisional meeting.
Chair Gutierrez reported that Jesse Ramirez has done an
excellent job in setting-up the Employee of the Month display
in the main hallway of the main building. He encouraged all
present to take some time to view it.
FACILITIES: We discussed our new bottom-up approach to
reporting and resolving facilities issues across the campus. A
list was submitted to Manny, our Northwest Technician, and he
recommended that we submit work orders for those requests.
Chair Gutierrez will follow-up with that action.
Respectfully submitted,
Daniel Gutierrez,
NWC IE Chair
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August 30, 2011
Members Present: Dr. Lydia Tena, Dr. Daniel Gutierrez,
Jesse Ramirez, Dub Satterfield, Lucretia Thomas, Dr. Hilda
Taylor, Gerry Perez, Dr. Jose Pacheco
them informed on the plans. Dr. Taylor agreed to
consult with the experts in her network and update Dr.
Tena on her findings.
Call to Order: Meeting called to order at 3:05 p.m.
Dr. Jose Pacheco was introduced to the group as the
newest member of the NWC IE Team.
I.
OLD BUSINESS
Dr. Gutierrez reminded everyone of the District IE
meeting set for Sept. 27, 2011.
District IE:
Daniel Gutierrez reported that the organization, charge
and membership of the IE Committee is still in limbo.
The latest revision held the committee would have two
functions. The first would be the traditional role of
identifying things that could improve the campus, and
the second role would involve evaluating area
effectiveness plans in non-instructional areas. The
membership structure and appointments on the new IE
committee is not yet resolved.
II.
Dr. Tena mentioned that a recognition dinner would
be held at NWC on Sept. 22 for those students who
successfully accomplished accelerated learning at the
Early College High School. 19 students who
graduated this summer will be feted at the event.
Danny Martinez was selected as September EOM.
Dub Satterfield motioned to adjourn and Gerry Perez
seconded.
NEW BUSINESS
The meeting was adjourned at 4:10 p.m.
Unofficially, officers for the Northwest IE Team for
the 2011-12 Academic year will be:
Dr. Hilda Taylor-Chair
Dr. Jose Pacheco, Vice Chair
Jesse Ramirez-Secretary
Dr. Tena’s Report: Dr. Tena reported that a student
petition was circulating at the college regarding a
perception that the NWC was going to remove shrubs
and plants damaged by the freeze without regard for
the wildlife that co-inhabits the campus. Students
may have thought that the digging equipment being
stored out by the loading bay was going to be used to
indiscriminately dig out the burrows and shelters of
rabbits often seen scampering around campus. To be
sure no actions were in work, Dr. Tena said she had
checked with Rick Labato of Facilities and she found
out there were no plans to dig or move anything at this
time looking three months forward.
Dr. Tena wanted to quell these rumors and asked for
suggestions on how we might best handle the
situation. Members suggested that through an e-mail
or in the newspaper, we publicize the fact that there
are no plans to proceed with any actions that might
harm the wildlife. Suggestions were also made to
consult with the Chihuahuan Desert Society on how
we might handle the relocation of wildlife when the
time comes to implement upgrades to the campus.
One factor to consider would be the rabbits’ cycle of
reproduction. Another suggestion was made about
involving students in this project so that they could be
a part of the solution while at the same time keeping
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NORTHWEST IE TEAM
MINUTES FOR 2009-2010
September 29, 2009
Members Present: David Trimball, Daniel Gutierrez,
Lucretia Thomas, Manfred Silva, Gerry Perez, Nader Rassei,
Hilda S. Taylor, Luis Juarez, Jim Lambrinos, Dub Satterfield,
Jesse Ramirez, Enayat Kalatarian
IV.
I.
V.
Call to order
A.
II.
Employee of the Month
A.
Other Business
A.
Meeting called to order at 3:53 pm.
Election of Officers
A.
New Officers:
Chair: Lucretia Thomas
Co-Chair: Daniel Guttierez
Secretary: Gerry Perez
III.
DIE Report
A.
Employee of the Month for September is
Allyson Laroche, CSD Student Assistant I (tutor)
Gerry brought up concerns of some staff that
campus is not looking as clean as previously.
Mentioned gum on sidewalks and trash in grassy
areas. Mr. Silva suggested talking to Ms.
Gustafson about ECHS students about picking
up after themselves and not allowing skateboards
on campus. Also suggested vending machines
not sell gum. Mr. Trimball suggested campaign
to get students to clean up after themselves. Mr.
Silva moved IE Committee Chair speak with Ms.
Gustafson about same. Second by Jesse
Ramierez. Passed by voice vote.
Charge for this year:
VI.
1.
2.
Meeting Adjourned
Beautification: Work on this is done for
some things, still pending for others.
A.
Mr. Silva moved we end meeting at 4:45 pm.
Second by Mr. Trimball. Passed by voice vote.
Green Committee: Members to represent
NWC are:
B.
Meeting adjourned at 4:46pm.
a.
Dr. Enayat Kalatarian
b.
Dr. Hilda Taylor
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October 27, 2009
Members present: Lucretia Thomas, Daniel Gutierrez, Luis
Juarez, Enayat Kalantarian, Manfred Silva, Gerry Perez, Hilda
Taylor, Jesse Ramirez, Dub Satterfield, Nader Rassaei, Monica
Wong, Peggy Gustafson
I.
a.
Is there a dress code for the
ECHS students? Concerns
raised about wearing of pajamas
to classes. Ms. Gustafson will
encourage that everyone dress
appropriately.
b.
Students need to pick up after
themselves. Lots of trash now
on campus.
c.
Some students are very loud
during class time and tests.
Have been asked to be quiet, etc.
Also, some students are being
very physical with each other
(kissing, touching, lap sitting)
Call to order
Meeting called to order at 3:05 p.m.
II.
Approval of Minutes
Nader moved minutes be accepted with correction of
spelling of Ms. Gustafson’s name and 4445 changed
to 445.
Officer Juarez second. Passed by voice vote.
III.
2.
Old Business
A.
District Report –
1.
Election of officers for DIE as follows:
Olga Tavarez -- Chair
Erika Gamboa -- Co-Chair
Gerry Perez -- Secretary
2.
Rick Lobato will be at the November
13, 2009 meeting. Will start
landscaping and signage. Trying to get
beautification plan going. Will start a
procedure form. SGA has ordered
umbrellas for our picnic tables.
Dub asked who will set them up and
take them down?
D.
Ms. Gustafson asked that the campus
police be called when students are
creating disturbances. Then the police
can give the names to Ms. Gustafson
and she can either deal with it herself or
call the parents. Ms. Gustafson can be
reached on her cell at 261-8705. End of
day is best time to call and if she is out,
students can be taken to the office and
she will address it at a later time.
Dr. Kalantarian’s appointment to NWCIE
Awaiting appointment letter from President.
IV.
New Business
A.
Appointment of Financial Officer –
Tabled until next meeting.
Nader asked if we can request more.
Would like to request 10 more
umbrellas.
B.
Pharmacy Technology Program –
1.
3.
B.
The President wants to take a random
Employee of the Month to lunch.
Therefore, we need to inform Dr.
Stroud as to who are new EOMs.
Pharmacy Technology will be moved to
the Rio Grande campus.
a.
The Dean would like a task force
set up to decide what to do with
the area that will be vacated.
b.
Task Force members: Gerry
Perez, Jesse Ramirez, Luis
Juarez
c.
Some ideas:
IE Roster -Dr. Stroud wants to make sure roster is current.
C.
NECHS –
1.
Concerns raised to Ms. Gustafson about
some ECHS students.
Shared area with storage and
training area for staff
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Shared area for math and
Physics
2.
Faculty car wash on Wednesday,
October 28, 2009 to raise money for
student scholarships: $5 per car, $6 for
trucks and vans.
3.
The library has 2 new E book readers. If
we find e-books and want to download
them and it costs money, inform
Monica. E book readers can perhaps be
used for textbooks. ($250 each)
Computer room
C.
D.
Employee of the Month
1.
Dub Satterfield is EOM for November.
Celebration will be second Wednesday
in November.
2.
Volunteers needed to help with the
EOM celebration. Gerry Perez,
Lucretia Thomas, Monica Wong, and
Jesse Ramirez volunteer to help.
Other Business
1.
V.
Adjournment
Nader moved we adjourn at 4:20 p.m. Second by
Monica Wong.
Meeting adjourned at 4:23 p.m.
Officer Juarez put in a work order to
have the lines in the parking lot
repainted.
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January 26, 2010
to the student handbook. Can say skateboards
are off limits.
Members present: Lucretia Thomas, David Trimble, Luis
Juarez, Daniel Gutierrez, Gerry Perez, Manfred Silva, Peggy
Gustafson, Monica Wong, Nader Rassaei, Jesse Ramirez, Jim
Lambrinos, Hilda S. Taylor
I.
NWC IE team all agrees to allow Ms. Gustafson
to handle the problem. Voted on by IE team and
passed by voice vote.
Call to order
IV.
New Business
Meeting called to order at 3:05pm
a.
II.
Approval of Minutes
III.
Old Business
a.
Currently, the page comes up empty. Lucretia
will check on this.
b
District IE Report
c.
Employee of the Month
EOM is Patricia Ortiz of Court Reporting
He will be at the next DIE meeting. He will give
status of the campus beautification reports at that
time.
Celebration will be Wednesday of the second
week of February at 12:30 pm.
Dr. Rhodes
V.
Dr. Rhodes will speak about the new Fort Bliss
campus to the DIE in March or April. He
expressed thanks for our service to the college.
Also stated enrollment is up. Currently at
highest level it has ever been.
c.
NW IE group picture
Becky Ortega will be taking our group picture
before the next IE meeting in February.
Rick Lobato spoke at the District IE meeting.
He was asked about the renovations to
Conchita’s area – he replied it is in the works.
Construction should start in May.
b.
NW IE Webpage
Other Business
a.
Skateboard Policy
This issue was brought up to the DIE. Dr.
Stroud stated if we wish to change policy, we
need to work with Dr. Tena. It then goes to Dr.
Brown and then the President.
Officer Juarez brought a policy that is sued at
other colleges for distribution to NWCIE team
members.
Also asked if money can be found to buy items
for giveaways at the information table at the
beginning of each semester. Lucretia will ask
the Dean about this.
VI.
Announcements
a.
100 kindergarteners will be coming to the library
for Dr. Seuss’ birthday in February. Will have
small groups for a tour. Will also have balloons,
puppets and magic.
b.
The library applied for grants for tech and family
literacy. Avance is requesting this as well.
c.
Court Reporting will have an open House in
February.
Ms. Gustafson - the High School has designated
areas for skateboards. When the H.S. students
are up here at the college, skateboards are not
permitted.
Mr. Silva stated that there have been no
problems since the last meeting.
Ms. Gustafson stated a policy can be established.
Sometimes it is better if offenders think they can
be cited. Some students are bringing bicycles
instead of skateboards. HS would prefer the
skateboards to the bicycles. Policy will be added
Gerry Perez brought up the need to stress to the
high school students that they need to bring their
receipt to the first days of class as it tells where
classes are located. Many HS students are
coming to the information table and asking
where classes are located by subject and not
room.
VII.
Adjournment
Meeting adjourned at 4:05 pm.
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March 30, 2010
subdivision instead of coming through the
College. This is a safety issue.
Lighting in the parking lot – Chair will ask Dr.
Rhodes about same. It is going on 5 or 6
weeks since Police Department has let Physical
Plant know that lights are out in the parking
lot. Chair will send Dean an email about this.
Members present: Manfred Silva, Lucretia Thomas, Dr.
Daniel Gutierrez, Dub Satterfield, Hilda Taylor, Jesse Ramirez,
Dr. Nader Rassaei, Luis Juarez, Gerry Perez
I.
Call to order
Meeting called to order at 3:11 p.m.
IV.
II.
Old Business
Approval of minutes
a.
NWC IE Webpage
Minutes approved with corrections.
To find same, search for IE, then look for
NWC. We are the fourth down the list.
So moved by Dr. Rassaei. Second by Dr. Gutierrez.
Passes by voice vote.
b.
III.
EOM celebration
Old Business – DIE report
EOM pictures are updated.
DIE meeting held Tuesday, March 9, 2010.
a.
Mr. Rick Lobato
For the celebration itself, Chair would like to
include a banner and balloons, which will be
given to the celebrant.
Dean Tena asked if Mr. Lobato could come to
the NWC IE meeting today, but he is at TM’s
meeting. He may come next month. We may
change meeting day. Chair will ask Dr. Tena if
thinks is necessary.
It was suggested that we have a generic banner
made and then will add a banner made here
with the EOM’s name.
V.
b.
New Business
Beautification Report
a.
Chair met with Rick Lobato and was told the
status of everything. Everything is a go. Now,
will meet with Dr. Tena and make out work
tickets for projects.
Dr. Kalatarian is now officially a NWC IE
member.
b.
c.
EOM
Beautification Committee
Celebration will be Wednesday, April 7, 2010
in M-5. Lucy Luevano is EOM for April.
Chair would like to set up a sub-committee to
meet with Dr. Tena to review beautification
plans.
Sub-committee will consist of the following
members: Lucretia Thomas, Officer Luis
Juarez, Dr. Hilda Taylor, Gerry Perez
Volunteers for the celebration are Jesse
Ramirez and Dr. Taylor.
VI.
Other Business
a.
DIE also has a subcommittee for
Beautification. They will meet once a month.
d.
Dr. Kalatarian
There are not enough staff parking spaces.
People who arrive later in the morning are
unable to find parking. Students have twice as
many spaces as staff. More are needed.
Dr. Rhodes
Dr. Rhodes will be at the next District IE
meeting. All members of campus IE
committees are invited to attend next DIE
meeting.
Headstart – will be a joint program with the
College. Should build a road to the
Parking spaces
b.
Handicapped parking
Staff who arrive later in the morning are unable
to find handicapped spots close to building.
Are being forced to park in lower parking lot
and then walk to M building. Would like to
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park in visitor parking when necessary and
then move when more handicapped spots
become available. Alternative is for them to
call the Police and have them go pick up
employee and drive them to building and then
do dame when time to leave. Officer Juarez
says they can use visitor parking until we see if
can get more handicapped spots.
VII.
VIII.
Announcements
a.
There are still handouts on the new phones
available for any who need them.
b.
Jesse Ramirez asks: what will happen to Dr.
Rassaei’s program space after he moves to
RG? Will probably be a shared space between
ASC and TRC, also storage for media. Will
meet on this.
Adjournment
a.
Dr. Gutierrez moves and Dr. Nader Rassaei
seconds that meeting be adjourned.
b.
Meeting adjourned at 4:24 p.m.
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NORTHWEST IE TEAM
MINUTES FOR 2008-2009
September 29, 2008
I.
II.
III.
Election of officers for 2008-2009
A.
Nader Rassei – Chair
B.
Lucretia Thomas – Co-Chair
C.
Gerry Perez – Secretary/Treasurer
B.
We decided to set up a central location to keep
paper copies of IE minutes in the Dean’s office.
Dub thanked IE for support in resource fair.
C.
Marquee Sign donated to NWC, the bottom part
is ours. Call the Dean’s office with information to
be displayed. Looking for community college
events not private ones. The top part is privately
owned.
D.
EOM- Discussion of process
Selection of Officers in the future
A.
Dean suggested IE Team vote on system for
appointing/electing officers.
B.
Discussion held with decision made to continue
with current system of last year’s officers moving
up into new position. Next year, system will
change. Lucretia Thomas will move into Chair’s
position. Other officers will be nominated and a
vote will be held. After that, all positions will be
nominated and then vote will be held.
New Business
A.
Laura Gaither-EOM for October
IV.
Adjournment
A.
Moved to adjourn made by Dub Satterfield
B.
Second by Manfred Silva
C.
Passed by unanimous vote
D.
Meeting adjourned at 4:25pm
Need copies of past minutes from NWC IE team
meetings for posting to the web. We will request
to link our webpage to minutes or DIE. NWC
web page needs to add NWC IE and also our
minutes to page (NWCIE).
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October 28, 2008
Members present: Gerry Perez, Daniel Gutierrez, Jesse
Ramirez, Dub Satterfield, Timothy Quezada, Nader Rassaei,
Manfred Silva, Darcy Traffansted, Monica Wong, Lydia Tena,
Lucretia Thomas
Dean – mutual representation probably. Specify person
on campus not just district.
VOTE – pass unanimously
Guests: Deborah A. Zuloaga – United Way
Request from Deans’ office to Dr. Rhodes then to Early
College H.S.
Meeting called to order: 3:07 pm
D.I.E.:
I.
United Way Presentation
David Moody – Chair
Guest Speaker:
Georgia Sinclair – Co-Chair
United Way Presentation, Charitable Campaign
Presentation.
Gerry Perez – Secretary
Idea: College goes with United Way to see
contributions stay in El Paso.
Three areas of concentration
1.
Help children succeed
2.
Build Strong Families
3.
Increase Financial Stability
Handed out brochures and donation forms. 533-1039 –
Americorps, call to volunteer
Can give to any specific charity listed on donation form
OR can give to general fund which funds the above 3
areas of concentration.
Alternative Spring Break – Emily Martinez contact
person
Admin Fee – 13%
II.
Approval of minutes
Manfred Silva Motioned, Dub Satterfield Second.
Accepted by unanimous consent
III.
Other Business – Lambrinos - cafeteria
Maybe need a stove and expansion.
Expansion Approved – still in works.
Rick Torres says it’s on list and hopefully will happen
soon – expand to patio section, then also will have
outside area.
New Stove requested will have it added to request and
also increased security for cafeteria
How can we buy stove if not ours?
We stipulate we maintain area. Funded by college not
IE. IE is merely supporting it.
Web Page – We should start one? – Maybe create
committee?
Templates established, and then send info to I.T. They
will create for us. Not exactly template but will create
as we desire.
Gerry moved to create committee.
Darcy Traffansted (SGA President) Second.
Other Business
Discussion – Monica: why need the committee?
VV -- Make IE website. I.T. accepted job. Need to give
them information, they will accept website. Mike
Biegler
Answer- Committee will gather info for web page.
Dean asked if it will have minutes on both websites. It
will be on both.
ASC asked if IE money can be used for community.
Answer was No. Dr. Stroud.
VP’s and supervisor can be asked to come here if need
questions answered.
Suggested we invite Principal to join IE. Tim so
Motioned. Dub Satterfield Second.
Question asked: Bring in Principal as voting member?
Are they part of us really?
Answer: yes. Will invite Principal only or one faculty
member- flexible with responsibilities.
Web Page is for NWC
Manfred moved to approve. Passed by unanimous
consent.
Nader Rassaei and Lucretia - Members.
Ruth Vise EOM for November
IE person will orient people
Not let EOM person cut cake
Start five minutes early to get people here.
Make sure people greet/congratulate winner.
Nader: IE members list – two people listed on our
committee that are not here anymore.
Officer San Roman – Need to replace
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Will designate San Roman’s place as Officer of Campus
police Dept.
NECHS rep also needed.
Becky: Gift certificates. WalMart is hard go maybe can
get elsewhere.
Gerry: suggests we check how much of a card they
actually get.
Will check into this.
Darcy: SGA would like to bring in a pool table or air
hockey table.
Lucretia seconded.
Vote: agree 7, nay 2, abstain 1.
Manfred moves on postponing deciding on gift cards
until next meeting.
Daniel: M45 maybe could have marker board on left.
Too cluttered in there now.
Department of Education Grant divided between TM &
us.
$780,000 to enhance math lab and chemistry lab.
10 new tables for outside.
Money will be used to move math lab to warehouse and
to grow science classes.
Trying to pressure higher ups to create a student union.
Manfred moved to adjourn
Please look at furniture for C bldg.
Dub seconds
Also need shade for students.
Adjourn by acclamation at 4:50 pm.
Timothy makes a motion to vote on whether to move
pool & air hockey table to alcove area.
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November 25, 2008
Meeting called to order at 3:05 p.m.
Passed by acclamation
I.
Dean requests make sure to present certificate and
card at celebration. Need to make sure people
congratulate EOM.
Minutes reviewed and approved
A. EOM- should we all be the same? We decided to
postpone
B. President is requesting another copy of
beautification report- signage, toilet seat covers, and
blinds. Will follow up with Lourdes to see if she
has a report.
EOM is Maria Gleason.
III.
A. Kitchen renovation- Rick Torres showed plans.
Will send a copy to share- will secure area. Once
the vending machines have been moved, then the
area will be closed off with a wall. Will redo same
set-up- new equipment will be able to be secured.
C. Will also go over previous minutes & what Lourdes
and Tim have to see what we have. Gerry will do
so also.
Coke machines will be moved to where bulletin
boards are now. Will enclose all of patio. Will also
include podium area and AV connections- meeting
space. Will also add more outside patio space. Will
make sure we have food service during renovation.
D. Parking discussed- RG not enough handicap spots.
Dean asked if need to revisit staff parking.
Manfred says new back area might be good for new
staff parking.
Dean says perhaps need task force to say where and
how many.
Nader asked about enrollment.
Dean says we are only campus with increase
bringing more staff and faculty to campus.
Dub heard do not need parking stickers for new
parking lot.
Dean says no. must have sticker to park on campus.
Later students will need stickers. HS staff do not
have to pay but have a sticker. No designated
parking.
Dub asks can we add door. We will see.
IV.
Other Business
Davenport elementary Christmas project
Veronica Miramontes helps
Perhaps IE can help
Monica asks how?
Becky and Jeanette are doing it.
2 classes -- Davenport Kindergarten and 1st grade- 92
kids
Nader asked what will group do.
No cake or cupcakes- granola bars
Dean says count spots and suggest/designate whereManfred, Lucretia and Nader will be on committee.
Need IE to give- Dec. 17- 9am Kindergarten/ 11am 1st
grade
Minutes- Manfred moved, Lucretia second, minutes
approved by acclamation
II.
Updates
Web pageA. Nader asked what we should have. Picture of EOM
(will leave it up to EOM if want picture posted), IE
minutes, link to special events, link to
announcements (picture of IE team?)
Lulu suggested name and email for IE team. Can
start work on it now.
B. Sent email to Dr. Stroud about replacing number
and adding EHS person- no answer yet. George
Duenos is new officer rep.
C. Bookstore certificates worth full face value
Manfred moved that we start buying gift certificates
from bookstore. EOM can choose gift certificate of
their choice.
Gerry second
Need vehicles to transport
Also check with Dean’s office to make sure gift tags are
taken
Jesse question- what happened with furniture for SGA?
No answer yet.
Lucretia says 2 students passed state boards and got
jobs. 1 more qualified to pass.
Monica says Mr. and Mrs. Santa in library- December
6th at 1pm
Trying to get City park and recreation and Canutillo SD
to submit HUD grant for 600k to see if we can build a
cultural info center next to library. Try to add adult
programming, financial advice (foreclosure and buying)
Manfred moves adjourn 4:20pm
Lucretia seconds
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January 27, 2009
B.
Members Present: Gerry Perez, Timothy Quezada, Luis
Juarez, Daniel Gutierrez, Dub Satterfield, Lucretia Thomas,
Nader Rassai, Jesse Ramirez, Manfred Silva
I.
Meeting called to order at 3:05 p.m.
II.
Minutes approved by acclimation
III.
A.
1.
Beautification report: Timothy Quezada
has the Beautification report. He will
turn it in to Nader.
2.
Renovation to Building B at ASC has
been approved.
3.
Lone Star has $5 million for energy
efficiency projects
4.
The College is now doing a traffic
impact survey for the new Fort Bliss
Campus
5.
IV.
The Nursing Program has a conceptual
agreement with Texas Tech. There will
be a legal, financial and curriculum
alignment and square footage will be
allocated for use by the EPCC Nursing
Program at Texas Tech Medical School.
6.
Fabens Early College High School will
serve Fabens, San Elizario and Clint.
Later, it will be an EPCC campus, open
in September of 2009.
7.
Sexual Harassment posters were
distributed to each campus. Nader will
speak to the Dean about where they can
be posted.
8.
Dr. Stroud distributed binders to District
IE members with policies, etc.
9.
SGA President Darcy Traffensted said
they are looking for space for a Student
Union on campus.
10.
V.
1.
Web Page. Nader and Lucretia will
maintain the NWC web page. There will
be training with Mike Biegler.
2.
We will have a group picture taken of
the NWC IE members to be posted on
the web page.
C.
We will invite the principal from the NWC
Early College High School to join the NWC IE.
We are waiting to hear if she would like to be a
member.
A.
Timothy Quezada found the old Beautification
report. Will follow up and see what was done
and what is urgent to be done. Nader suggested
we form a Beautification Team. Voted and
passed unanimously. Team will be: Nader,
Timothy, Lucretia.
B.
Gerry brought up that the patio around behind
the cafeteria is dirt --papers, trash, plates.
Suggested signs, more trash cans and the
recycling program to remind people to clean up
after themselves. Will discuss it with Dean’s
office.
C.
Kim McBroom brought up that it will soon be
the 15th anniversary of NWC. Gerry moved we
have a cookout for students and staff.
Seconded by Manfred Silva. Voted and passed
unanimously. Will decide on a date at the next
NWC IE meeting.
D.
Cafeteria will be expanded. Old patio will
become part of the new cafeteria and a new
patio will be built.
E.
Parking. Hope to add more visitor spaces.
Everything else is ok.
F.
Employee of the Month for February is
Lucretia Thomas.
Dub moved we adjourn at 3:58pm. Seconded by
Timothy. Voted and passed unanimously.
There was a student survey given that
asked about the challenges for EPCC.
Some of the items mentioned were
Financial Aid, Counseling, and parking.
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February 24, 2009
I.
Meeting called to order 3:04 p.m.
II.
Approval of minutes from last meeting – Dub
Satterfield moved to approve, second by Lucretia
Thomas. Minutes approved by voice vote with no
corrections.
III.
Guest Speaker – Rick Lobato – Director of Physical
Plant.
A.
B.
C.
place by May 2009. Will try to advertise it in
College paper.
D.
IV.
Cafeteria renovation – Should go to Board for
approval during May/June 2009. Should be
finished by mid to late 2010. Includes new
kitchen design (oven/stove, ice maker, patio
area with deck)
1.
Cost is unknown at present. Do have an
estimate
2.
If have suggestions/ideas, draw in on plan
here at Dean’s office, preferably in red.
Now is time to make suggestions before
plan is finalized.
Early College High School (ECHS) is hoping
for covers/shelter areas for students there. Also
hoping for covered walkways or pavilions,
trashcans, and benches.
Recycling program is in the works for EPCC.
A student is doing the leg work (looking for
haulers/vendors). Will probably go with same
program as the City. Hope to have program in
V.
Working on signage with the Deans of each
campus. Directional signage just needs a work
ticket through Dean’s office. External funds
not needed for this.
New Business
A.
Employee of the Month (EOM) – District IE
wants all campuses to be uniform. Chair
submitted a form for EOM nominations for
NWIE approval. We all approve. Form is easy
to email and collect. Lucretia Thomas is
currently responsible for making sure EOM’s
picture is put on EPCC TV and in the frames in
the hallway of NWC.
B.
NWIE viewed NWIE webpage. Suggested that
email links be added to individual member’s
names.
C.
Fifteenth anniversary celebration. Suggested
date is April 8, 2009 from 11am-1pm. Gerry
Perez will coordinate this.
D.
EOM for March is Sally Avila
Meeting adjourned at 4:34 p.m. So moved by Jim
Lambrinos. Second by Dub Satterfield. Passed
unanimously.
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March 24, 2009
I.
B.
Call to Order
Discussed in III, letter A, number 5.
Meeting called to order at 3:08pm
II.
C.
Approval of Minutes
Monica Wong moved minutes be accepted with
corrections. Second by Jesse Ramirez. Minutes
approved by voice vote.
III.
Health Fair at NWC
Smart classroom for C building
1.
Have 4 smart classrooms designated for
C building – C201, C209, C211, and
C229. There are 4 such classrooms in A
building – M48, M45, M57, and M62.
Three more are pending in the A
building – M51, M49, and M56.
2.
Media needs to give workshops in using
the smart classrooms.
3.
Dean’s office will check into inviting
Nancy Gamez to division meeting in the
fall to do training in same.
Old Business
A.
DIE Report
1.
Employee of the Month procedure will
be followed as written.
2.
Request for supervisor support for IE
activities/meetings will be added to
appointment letters from President.
3.
IE charge – will continue with
beautification and will follow-up to see
what was done.
4.
5.
B.
Security – doors at night are locked early
and it is hard to get back in the building.
This is true especially at RG and MdP.
V.
15 year anniversary
Beautification report follow-up
1.
Postponed for next meeting.
2.
Question: Is there any money allocated
for landscaping? New or replacement
plants?
Other Business
Library qualifies for $600,000 in HUD money.
Need to provide community programming. So,
now we need adult programs . Are thinking
about small business programming.
Patty Shanaberger (RG) told DIE that if
campuses want a health fair, we need to
let her know and come up with a date.
Wednesdays are the best days and can
start from 10am and go to 1pm. Target
date is April 22.
Gerry is in charge. Money has been requested
from Student Government but no answer as of
yet.
C.
D.
VI.
Announcements
A.
Library submitted 5 grant proposals. One was
rejected. May incorporate two programs to
serve the Early College High School: (1)
College newspaper supplement in the summer
and (2) movie making.
B.
Traffic is still a concern, as is the lack of a
bridge between EPCC and the High School.
Will meet with Rick Lobato to discuss these
and see what he says.
Adjournment
Monica Wong moved we adjourn meeting. Second by
Jessie Ramirez. Meeting adjourned at 4:25 p.m.
Will go over list and number items in order of priority
and will submit to Dr. Stroud.
IV.
New Business
A.
Employee of the Month
EOM – Officer Luis Juarez
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April 28, 2009
August – Monica C. Wong – Librarian NWC
Members Present: Gerard Perez, Monica Wong, Luis Juarez,
Dub Satterfield, Manfred Silva, Daniel Gutierrez, Jesse
Ramirez, Lucretia Thomas, Nader Rassaei, Jim Lambrinos
B.
Smart classrooms for C Building – will be set –up
this summer
I.
Meeting called to order at 3:10 p.m.
C.
Other Business -
II.
Minutes from previous meeting reviewed. Lucretia
Thomas moved that minutes be accepted as written.
Second by Daniel Gutierrez. Minutes approved
unanimously by voice vote.
III.
Old Business
1.
V.
A.
Announcements –
District IE report
A.
1.
B.
VI.
Adjournment –
Manfred Silva moved we adjourn at 4:17pm. Second by
Dub Satterfield. Meeting adjourned at 4:18pm.
Deferred to next meeting.
Health Fair at NWC from Nursing Department.
1.
IV.
Gerry - Celebration was held on April 16,
2009. We served 400 hamburgers and 400
hotdogs to students, staff and faculty. All
departments pulled together to help with the
cooking and serving. Dr. Tena’s office
provided $150 towards the purchasing of the
items served and NWC IE provided the
remaining $150. It was a great success.
Monica Wong – Library will be having their
usual summer program for children and youth in
the area. However, it will not be as extensive as
originally planned due to budget constraints.
There will be 4 new programs, 3 for the Early
College High School. There will be a book
reading club, toddler (3-5 year olds) and master
tech and literacy program, a new program –
cooking for teens to hopefully be held at
Canutillo High School in June only, and toy
making.
Beautification report follow-up
1.
D.
Beautification report - July, need the report
on this for our campus. Need to have what is
done, what is pending. Nader will prepare the
report. Currently, a few things have been
done.
15 years of NW campus Celebration
1.
C.
Discussed whether or not to meet during the
summer. Moved by Gerry Perez that we only
meet if need to. Seconded by Deb Satterfield.
Voted and passed unanimously. Will not
meet during the summer unless needed.
Will be held 4-29-09 from 8:30am to 1:30
pm. Dr. Tena’s office and Campus Life will
provide food for the participants. It will be
held in the main hallway.
New Business
A.
Employee of the month –
1.
Voted on Employee of the Month for the
following months:
May – Patricia Acosta – Workstudy for the
Library
June – Arturo Elenes – Maintenance Worker
II
July – Kimberly McBroom – Campus
Cashier
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NORTHWEST IE TEAM
MINUTES FOR 2007-2008
September 25, 2007
ASC Board Room
Members present: Dr. Timothy Quezada, Nader Rassaei,
Lucretia Thomas, Monica Wong, Ingrid Cardena, Manfred
Silva and Jesse Ramirez
contact the safety security person or fire warden to
look into this issue.
B. CONCERT FOR CANUTILLO HIGH
SCHOOL
I.
CALL TO ORDER:
Meeting called to order at 3:25 p.m.
Minutes read. Motion made by Mr. Silva to change the
language on New Business (A)1 “Substitution of
Committee Members, “ should read as follows: “We
request and will ask Dr. Tena to recommend appointing
Dr. Daniel Gutierrez to the NW IE committee.”
Minutes approved with the amended changes.
II.
OLD BUSINESS:
A. IE TEAM WEB PAGES
IT will put items on webpage for committee
members. Minutes of meetings, members’ names,
calendar of events, place of contact and pictures of
campus or Employee of the Month are examples of
items that can be posted on individual IE web pages.
B. CANUTILLO HIGH SCHOOL
Ms. Wong still has students from Canutillo High
School in the library during their school hours. Dr.
Quezada will re-emphasize to Canutillo High to
keep students out of the library or will re-emphasize
to school officials to make the announcement over
the loud speaker reminding students not to be on our
campus or library during school hours.
III.
NEW BUSINESS:
A. FIRE ALARM
Ms. Wong expressed concerns about the fire alarm
installed in the library being too loud. Ms. Wong
also has concerns that a lawsuit may be filed
because of the fire alarm being too loud. Dr.
Quezada will speak to Dr. Tena regarding this issue.
Ms. Wong wants to know if the fire alarm’s noise
level is within the requirements and if the alarm’s
noise level can be adjusted. Mr. Rassaei will
Ms. Wong stated there will be a concert for
Canutillo High School. Midwest topnotch
musicians will perform and answer questions. Ms.
Wong wants us to encourage students to attend.
C. EPCC NEWSFLASH -- DELL COMPUTERS
Mr. Ramirez reminded IE members that EPCC, Dell
and FirstLight Credit Union have joined forces to
offer students, faculty and staff purchasing
opportunities with flexible financing when you
purchase Dell products, i.e., printers and computers,
at discounted prices. Students can visit the EPCC
Financial Aid Office to get more details.
D. COMPUTER LAB -- LAPTOP CHECK-OUTS
Mr. Ramirez also reminded IE members that student
laptop computers can be checked out from the
computer lab for three hours, overnight, 24 hours or
over the weekend. A valid ID and/or license and a
current tuition receipt must be shown. A contract
must be filled out every time a laptop computer is
checked out.
E. OFFICE 2003 AND OFFICE 2007
Ms. Wong stated the library is still operating under
Office 2003 and has placed a work order requesting
the installation of Office 2007 because of the
students coming into the library and requesting
Office 2007. Ms. Cardena, who is a member on the
IT committee, will look into this issue. The library
is in dire need of updating their computers to Office
2007.
F. CONSTITUTION DAY
Mr. Silva stated that Constitution Day went well at
the library. It was held in September and was a
success.
G. EMPLOYEE OF THE MONTH
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Dr. Timothy Quezada from the Education
Department is the Employee of the Month for
October. Congratulations, Tim! The celebration for
Dr. Quezada will take place in Room M-05 on
Wednesday, October 1 at 12:00 p.m.
IV.
Dr. Quezada moved to adjourn the meeting. The motion
was seconded by Ms. Wong. Meeting adjourned at
4:26 p.m.
ADJOURNMENT
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October 30, 2007
NW Room M-5
are federally funded? Can students nominate an
Employee of the Month? Some members felt since
students can’t be nominated why should they be
allowed to vote? Some members also felt it should
be open to anyone who works for the college, i.e.,
the food handler at the NW campus, who is selfemployed, has been the Employee of the Month.
Also, it should be noted that since the voters are
anonymous, how can we ever keep track of who’s
voting? How many times can one be elected as
Employee of the Month? Is there a correct process
and/or rule for this? Dr. Quezada will address these
issues with the District IE.
Members present: Dr. Timothy Quezada, Nader Rassaei,
Lucretia Thomas, Dub Satterfield, Ingrid Cardena, Jesse
Ramirez and Manfred Silva
I.
CALL TO ORDER:
Meeting called to order at 3:11 p.m.
Minutes read and approved
II.
OLD BUSINESS:
A. IE TEAM WEB PAGE
C. EMPLOYEE OF THE MONTH
The web age is presently being worked on.
Helen Bell from the library is the Employee of the
Month for November. Congratulations, Helen!
B. CANUTILLO HIGH SCHOOL STUDENTS
Dr. Quezada went to Canutillo High School to
address the issue of their students being at the NW
library during school hours, but the Principal was
not available. Dr. Quezada will follow up on this
issue.
D. EARLY COLLEGE HIGH SCHOOL
1.
Dr. Quezada announced the groundbreaking
ceremony for the Early College High School
will be held on November 5th at 10:00 a.m. by
the Classroom Building. Building of the Early
College High School will start next month.
2.
Mr. Satterfield and other NW IE team members
stated they would like to have more information
on the Early College High School.
C. FIRE ALARM
Mr. Rassaei spoke with Jesus Ortiz (maintenance)
and the fire marshal and they agreed the decibel for
the fire alarm was normal. The fire alarm is not too
loud. Ms. Cardena expressed deep concerns about
the fire alarm being too loud so Mr. Rassaei will
look into this matter again to determine whether the
decibel (volume) is in fact too loud.
Some areas of concern include the following:
a)
D. DISTRICT IE REPORT
Dr. Quezada notified the NW IE Team that we must
appoint a financial officer to manage the $1000
allotted for the year.
III.
NEW BUSINESS:
b) Mr. Satterfield thought it would be a great
idea to establish a series of meetings for
the faculty and staff at the NW campus on
how the Early College High School will
function and how it will affect us.
A. FINANCIAL OFFICER
Dr. Timothy Quezada was appointed financial
officer to manage the NW IE Team’s finances. Mr.
Silva made the motion and Ms. Thomas seconded
the motion.
B. EMPLOYEE OF THE MONTH NOMINATION
PROCEDURE
Questions are being raised as to who should
nominate employees. Should students or work
studies be allowed to nominate an Employee of the
Month, or should it be limited to faculty and staff
only? Can work studies be nominated since they
Where will the students eat lunch and how
will it affect our campus? Will the Early
College High School students take classes
simultaneously with our students and will
they have access to our labs and eating
facility? Dr. Quezada addressed all of
these issues at length.
IV.
ANNOUNCEMENTS
Ms. Thomas announced that Truena Teasley, a student
enrolled in the Court Reporting Program, attained her
state certification as a Certified Shorthand Reporter in
the State of Texas. The overall pass rate in the State of
Texas was only 10%. Congratulations to Ms. Teasley
for being one of a very few that accomplished this goal.
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V.
ADJOURNMENT
Mr. Silva moved to adjourn the meeting. The motion
was seconded by Mr. Rassaei. Meeting adjourned at
4:10 p.m.
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November 27, 2007
ASC Board Room
Members present: Timothy Quezada, Nader Rassaei,
Armando San Roman, Daniel Gutierrez, Ingrid Cárdenas,
Manfred Silva and Jesse Ramirez, Gerard Perez, Willard
Satterfield, Dr. Lydia Tena.
I.
C. CHRISTMAS PROJECTS
Dr. Tena stated that with Christmas approaching
quickly we should plan for the “Angel project”, or
“giving tree project” that NW campus did last year.
Dr. Quezada explained that we do not have enough
time however Christmas toy drive, cans food drive
for Salvation Army will be done.
CALL TO ORDER:
Meeting called to order at 3:05 p.m.
III.
Minutes read Motion made by Mr. Perez to approve the
minutes and seconded by Mr. Silva. Motion passed and
minutes were approved.
NEW BUSINESS:
A. UPGRADING CAMPUS
1.
Dr. Tena announced that we will be getting a
new building and asked for suggestion on
changes that we can make to optimize use of
our facilities. She pointed out projects such as:
moving Math lab to chemistry which will help
to grow Chemistry and Biology Departments,
Or Remodeling Gym to math lab
2.
Early College High school Issues:
Dr. Quezada presented the report from District IE
Committee meeting.
II.
OLD BUSINESS:
A. EMPLOYEE OF THE MONTH FORMS
Mr. Silva made a motion to change the Nomination
form for EOM to include the name of the
nominator, Mr. Satterfield seconded, motion passed.
Officer San Roman asked about: Parking issue,
and camera coverage. Dr. Tena stated that
additional parking will be added adjacent to our
parking lot. Officer San Roman emphasized
that the new mall has added additional traffic
hindrance which should be looked at.
Objection to EOM procedure was made by Mr.
Perez that students should be allowed to nominate.
Mr. Perez said he will look at the procedure more in
details.
Dr. Quezada said he will follow up with Dr. Stroud.
Dr. Quezada also clarified that procedure says that
students will not be considered for nominations, nor
will they be allowed to vote.
B. SPRING SEMESTER
Dr. Quezada suggested having a welcome table for
spring semester for new and returning students first
two days of the semester. It was suggested that work
studies from Tutoring lab, CSD, SGA, student life,
and math lab should be able to help during the hours
of 8 a.m. to 3 P.M. attending welcome tables.
Tables will offer maps, water, candy and pencils.
Dr. Tena offered that Dean’s office will pay for
maps, pens/pencils.
Dr. Quezada announced that SGA will be starting
selecting faculty of the month.
Mr. Perez suggested ISC should place a copy of the
blank nomination forms in employees’ mail boxes.
B. BEAUTIFICATION PROJECT
Beautification will be pushed back and an
evaluation by an external firm will be made to see
what is feasible and viable. Dr. Tena pointed out
some of identified beautification project including
need for Shaded area outside the library, kiosk,
water fountain, and fitness trail.
C. EMPLOYEE OF THE MONTH
EOM: Mr. Gerard Perez from Center for Students
with Disabilities.
IV.
ADJOURNMENT
Dr. Quezada moved to adjourn the meeting. The motion
was seconded by Mr. Satterfield. Meeting adjourned
at 3:52 p.m.
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January 29, 2008
NW Room M-5
Members present: Gerry Perez, Dr. Timothy Quezada, Nader
Rassaei, Lucretia Thomas, Armando San Roman, Monica
Wong, Dub Satterfield, Dr. Lydia Tena, Ingrid Cardena and Dr.
Daniel Gutierrez
waiters’ luncheon, i.e., bake sale, to show our
support for this function.
III.
OLD BUSINESS:
A. SPRING WELCOME TABLE
I.
CALL TO ORDER:
Meeting called to order at 3:10 p.m.
Minutes read and approved with the following revision:
Dr. Tena had a question as to whether Mr. Silva was
actually referring to dual credit hours and the Early
College High School instead of Mr. Silva suggesting
revising the formula for coordinators’ hours. Dr.
Quezada will ask Mr. Silva and get clarification on this
issue.
II.
NEW BUSINESS:
A. DISTRICT I.E. REPORT
1.
2.
The December 11 hearing was short. The
January meeting was cancelled because of
spring faculty workshops.
Architects will meet with individual IE Chairs
for the Beautification Project and Master Plans
for Buildings-this did not happen this month.
Dr. Quezada will get more information on the
status of the Beautification Project and when
architects will come to individual campuses.
Furniture will be discussed at the February IE
meeting. More funds are needed and Ms.
Sinclair will meet with Dr. Rhodes regarding
this issue.
3.
There were concerns mentioned about the
overabundance of El Tejano Newspaper at
individual campuses. It was suggested that
each campus should be sent less newspapers
and/or the unused newspapers should be
recycled.
4.
Emergency training. One person will conduct
training at each campus. Fire wardens will be
done away with. Dr. Quezada will get more
information on the emergency training and
emergency response person.
B. FUNDRAISING ACTIVITIES FOR
ADMINISTRATIVE WAITERS LUNCHEON
ON APRIL 30
Dr. Quezada suggested it would be a good idea to
have fundraising activities for the administrative
Dr. Quezada wanted to give special thanks to Mary
Miller, from the Career Center, and Gerry Perez,
from the Center for Students with Disabilities, for
their help in supplying water, snacks and providing
assistance to the students.
B. CHRISTMAS TOY DRIVE
Dr. Quezada also wanted to give special thanks to
Becky Ortega and Jeanette Dominguez, Dr. Tena’s
administrative assistants, for their help in making
the Christmas Toy Drive possible in such little time.
Dr. Tena said that there was participation from the
district level, as well as our campus, in making sure
all children’s needs were met. Thank you all.
C. EMPLOYE OF THE MONTH POLICY
1.
Mr. Rassaei typed out a new form. Special
thanks to Mr. Rassaei. Mr. Rassaei typed out
the new form using the policy elements
verbatim.
2.
Mr. Perez raised the issue of whether students
can nominate an EOM. He is not sure on our
policy and would like some clarity on this
issue. Also, he stressed the importance of our
voting on whether students should or should not
be allowed to vote for the EOM.
3.
Mr. Satterfield stated that various employees at
the NW campus felt that the EOM was a
popularity contest. Mr. Satterfield suggested
that the policy needs to be addressed with
employees via email and the procedure of
nominating the EOM should be explained. Mr.
Satterfield also suggested putting the
nomination forms in employees’ mailboxes.
4.
Dr. Tena wanted to make sure that EOM
pictures are still being posted at the NW
campus and she also had concerns about district
IE getting the names of our EOMs so they can
be properly recognized, i.e, college
commercial. Dr. Tena said it would also be a
good idea to include perks employees receive
when EOM, i.e., celebration with a cake, gift
card and lunch with Dr. Rhodes.
Dr. Tena and IE members agreed that the
nominations should be judged on substance
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sections of the campus and will compile information
on individual needs, i.e., labs, faculty offices,
classrooms, traditional classrooms. It would be best
to get a general idea of what should be included in
the new building purchased with bond money and
what we would like done in the warehouse but
remember to keep campus needs in mind. It should
be noted that it was approved that the dining area be
expanded into the patio area in the future.
over quantity and individual voting results
should be confidential.
NW IE team members voted and it was passed
by majority that students will be allowed to
vote for the EOM.
IV.
NEW BUSINESS:
A. EMPLOYEE OF THE MONTH
There was no employee of the month nomination
forms filled out so NW IE members decided to
orally nominate individuals. After voting and
reaching a tie, it was decided that Ms. Terry Zarate
from the library would be the EOM for February
and Ms. Lourdes Ambriz from the ESL Lab would
be the EOM for March. Congratulations to both
ladies for their hard work and dedication.
Dr. Tena went in depth into future plans for future
buildings at the NW Campus.
V.
Ms. Monica Wong announced that the library is in dire
need of a remotely monitored camera system because
equipment and books that are on reserve have been
missing. The library has lost about $5000 worth of
equipment and Ms. Wong is asking for a new security
camera system that would cost about $8000. Dr. Tena
suggested that Ms. Wong go through the proper
channels, Mr. Nugent and/or Dr. Brown and Dr. Tena,
regarding this issue.
B. ACTIVITIES AND IDEAS FOR
CAMARADERIE
Ms. Cardena asked what activities can be done to
get the camaraderie up at the NW campus. What
activities can we do to enhance staff morale?
C. IDEAS AND PLANNING FOR NEW
BUILDINGS
Dr. Tena suggested IE members get together and
have set plans and outlines regarding our wants and
needs for new buildings at the NW campus.
Individual IE members were assigned certain
ANNOUNCEMENTS
VI.
ADJOURNMENT
Mr. Perez moved to adjourn the meeting. The motion
was seconded by Ms. Wong. Meeting adjourned at
5:30 p.m.
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February 26, 2008
NW Room M-5
Members present: Dr. Timothy Quezada, Nader Rassaei,
Monica Wong, Daniel Gutierrez, Ingrid Cardena, Manfred
Silva, Gerard Perez, Jesse Ramirez
I.
III.
NEW BUSINESS:
1.
It was announced that promotional items are
available for EOM from marketing and they will be
picked up and distributed.
CALL TO ORDER:
Meeting called to order at 3:05 p.m.
2.
Minutes read and approved with the following revisions
in section III. C. 5: NW IE team members voted and it
was passed by majority that students will be allowed to
nominate for EOM.
II.
Mrs. Wong announced that we will have Drummers
on Thursday in the library and we can ask them to
come on the day of event so we can have a joint
IE/SGA cultural event.
District IE Report:
District IE Report was presented by Dr. Quezada.
2.
CF & Associates’ scheduled meeting with NW IE
team was discussed, and Dr. Quezada emphasized
importance of involving all the employees and
gathering the suggestion and asked that all
suggestions can be emailed to him so he can
assemble in a report for March 5th meeting.
3.
IV.
Smart classrooms
Blackboard (we can’t find markers)
Better security system
Access to internet
More classrooms so we can offer more courses (we
lose students to other campuses because we don’t
offer some classes.
Silent/low noise Heating/cooling system
Labs, offices classrooms administrative offices
cafeteria and student Union also were among
suggestions.
Emergency training and response person in campus
must be identified.
Employee of the Month
EOM was selected last month and it was confirmed.
ANNOUNCEMENTS:
1.
Mr. Silva announced that Mrs. Susan Silva
Coordinated participation in a science fair at
Kohlberg Elementary school. 78 students and three
faculties from NWC were participated. Participated
faculties were Dr. Timothy Quezada, Mr. Manfred
Silva and Mr. Nader Rassaei.
2.
Mr. Ramirez announced that Office 2007
professional is available for $6:00 for faculty, staff
and available for $62 for students.
3.
Mrs. Wong announced that Davenport elementary
of Canutillo lost their funding for a science teacher
so NWC library sponsored a science fair workshop
for 120 students and we will have more family
science programs in the summer.
Some of the Suggestions included:
3.
Campus organizational events
Dr. Quezada suggested a cook out for early April
which coincides with return of Dr. Tena and Mr.
Ramirez suggested coordination with SGA.
OLD BUSINESS:
1.
Promotional items for IE distribution
V.
ADJOURNMENT:
Mr. Silva moved to adjourn the meeting. The motion
was seconded by Mr. Perez. Meeting was adjourned.
Meeting adjourned at 3:50 p.m.
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March 18, 2008
NW Room M-5
waking thru arroyo between Canutillo high school
and NWC
Members present: Dr. Timothy Quezada, Nader Rassaei,
Monica Wong, Dub Satterfield, Ingrid Cardena, Manfred Silva,
Gerard Perez, Jesse Ramirez
I.
2.
Mr. Gerard Perez volunteered to serve as
Emergency training and response person in NW
campus.
3.
Spring fling and welcome back party for Dr. Tena
was set for Friday April 18th and it will be with
coordination and cooperation with SGA, Campus
life and IE team to involve more students. Deadline
was set for SGA and campus life for their plans for
April 11th.
CALL TO ORDER:
Meeting called to order at 3:05 p.m.
Minutes read and approved with the following revisions
in section IV.2: Mr. Ramirez announced that Office
2007 professional is available for $6:00 for faculty, staff
and available for $62 for students.
II.
IE will allocate budget for meat buns and
condiments and will invite jazz band and drummers.
OLD BUSINESS:
District IE Report:
4.
1.
District IE Report was presented by Dr. Quezada.
Dr. Quezada expressed his appreciations for
attending to March 5th CF & Associates’ meeting
and explained misunderstanding of IE team about
CF & Associates’ role in master plan versus
renovating existing buildings. Mrs. Wong voiced
her concern that after four years of submitting
furniture request, she had to utilize part of her book
budget to purchase needed furniture for NWC
library.
III.
It was announced that promotional bags for EOM
were obtained from marketing.
NEW BUSINESS:
Employee of the Month:
Hugo Rodarte from Media services was elected as EOM
for April 2008.
IV.
ADJOURNMENT:
Meeting adjourned at 3:45 p.m.
Mr. Satterfield suggested that we should send a
memo to Mr. Tim Nugent to follow-up with
exploring options on building a bridge/building a
fence or at list installing signs to warn/caution
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April 29, 2008
NW Room M-5
Members present: Dr. Timothy Quezada, Nader Rassaei,
Lucretia Thomas, Dub Satterfield, Ingrid Cardena, Jorge
Duenes, Jesse Ramirez and Dr. Daniel Gutierrez
I.
C. EARLY HIGH SCHOOL
CALL TO ORDER:
1.
The land is cleared and campus will be ready in
August.
2.
Dr. Quezada wants to invite the Early College
High School Principal to be on the NW IE
Committee. All IE members are in favor and
Dr. Quezada will speak to Dr. Tena regarding
this issue.
Meeting called to order at 3:05 p.m.
Minutes read and approved-Motion by Mr. Satterfield,
Seconded by Ms. Thomas
II.
D. FALL 2008 WELCOME
BACK/INFORMATION TABLE
OLD BUSINESS:
Dr. Quezada will purchase items for this event.
Spring Fling and Welcome Back Party
Dr. Quezada appreciates all the help and support from IE
members for organizing the cookout for Dr. Lydia
Tena’s Welcome Back Party. It was a huge success!
Welcome back, Dr. Tena!
E. OTHER BUSINESS
IE Members will vote for the next officer positions
to be effective for the Fall of 2008 to be held at the
next District IE Meeting in August. (ASC)
Dr. Quezada stated he would like to have a Spring Fling
Celebration every semester.
III.
F. EMPLOYEE OF THE MONTH
1.
NEW BUSINESS:
Three employees were selected by members of
the IE Committee:
A. DISTRICT I.E. REPORT
1.
The April 8 meeting was very short. Updates
were given from all the individual campuses
regarding their activities and/or happenings.
2.
There was no new business to discuss.
Ms. Julie Ortiz, who works as a part-time
writing tutor, was elected EOM for the month
of May. Congratulations, Ms. Ortiz!
2.
Mr. Jesse Ramirez, from the Computer Lab,
was elected EOM for the month of June.
Congratulations, Mr. Ramirez!
3.
Ms. Karina Porras, testing services clerk, was
elected EOM for the month of July.
Congratulations, Ms. Porras!
4.
Ms. Mary Miller, from the Career Center, was
elected EOM for the month of August.
Congratulations, Ms. Miller!
B. IE BUDGET
1.
2.
Dr. Quezada suggested purchasing cakes, gift
cards and welcome back items and/or snacks
with the money that is left over in the IE
Budget. Mr. Satterfield moved to approve the
motion and Mr. Rassaei seconded the motion.
Quezada provided us with the following
information:
IV.
Ms. Thomas, Court Reporting Instructor, stated that her
program might receive congressional funding, $600,000,
due to Congressman Silvestre Reyes submitting an
appropriations request to help train court reporters to
become broadcast captioners for the hearing impaired
(The Americans with Disabilities Act.)
The IE budget has spent the following monies:
$1000 budget$235 Spring Fling Table
$135 Fall Table
$371 Employee of the Month Celebrations
$740.08 has been spent and leaves us with a
balance of $250 for the summer budget.
ANNOUNCEMENTS
V.
ADJOURNMENT
Meeting adjourned.
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NORTHWEST IE TEAM
MINUTES FOR 2006-2007
September 26, 2006
ASC Board Room
Ms. Cardena was thankful for the two-way traffic
sign in front of the main building.
Members Present: Jim Lambrinos, Ingrid Cardena, Nader
Rassaei, Monica Wong, Manfred Silva, Dub Satterfield, Gerard
Perez, Lucretia Thomas, Dr. Lydia Tena-Perez, Jesse Ramirez
and Timothy Quezada
C. STAFF PARKING:
Dr. Tena-Perez commented that more staff parking
is being worked on.
Call to Order: Meeting called to order at 3:10 p.m.
I.
Newly-Elected Officers:
D. STUDENT SURVEYS:
Gerry Perez will serve as Chair for the NW I.E.
Committee.
Timothy Quezada will serve as Co-Chair for the NW
I.E. Committee.
Nader Rassaei will serve as Secretary of the NW I.E.
Committee.
II.
Mr. Satterfield asked about the results of the student
surveys and Mr. Perez commented he would follow
up on the results.
E. NORTHWEST LIBRARY:
Mr. Satterfield and Mr. Lambrinos suggested since
Laura Bush would be in El Paso, could she possibly
make an appearance at the NW library? Ms. Wong
will look into the possibility of a visit.
OLD BUSINESS:
A. CAMPUS FURNITURE:
1.
Motion by Mr. Silva to re-request diaper
changing tables in the men’s and women’s
library restrooms.
Motion amended by Mr. Lambrinos to include
metal shelves in all men’s and women’s
restrooms in the C Building. Motion
Seconded by Mr. Silva and Ms. Cardenas
2.
Dry Erase Markers were requested for Cbuilding by Ms. Cardena and Mr. Lambrinos
3.
Ms. Wong requested shades and/or a canopy
for library use.
4.
Mr. Rassaei requested space for file cabinetsDr. Tena-Perez suggested that the part-timer’s
offices could be used for storage and STS
students could scan documents.
5.
Ms. Wong commented that the library was
approved by IT for 30 units of wireless
laptops.
6.
Dr. Tena-Perez urged members to submit
furniture requests.
III.
NEW BUSINESS:
Employee of the Month:
An employee of the month needs to be nominated and
selected for the month of October.
IV.
JUDGE EDWARD MARQUEZ:
Mr. Silva informed us that Judge Edward Marquez
passed away and he requested if a plant and/or card
could be sent to his wife, Mary, because of his
involvement with the College. Motion by Mr. Silva,
Seconded by Ms. Cardena. Motion passed. Dr. TenaPerez said the money would be available from the
Dean’s fund.
V.
ANNOUNCEMENTS:
Mr. Silva announced that the Political Science
Department would have Senator Elliot Shapleigh
speaking about school funding on Friday, October 13,
2006, at 11:00 a.m., VV campus. Please encourage
students to attend.
B. TRAFFIC FLOW AND STREET SIGNS:
Meeting Adjourned at 4:10 p.m.
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October 31, 2006
NW Room M-5
Members Present: Timothy Quezada, Jim Lambrinos, Nader
Rassaei, Lucretia Thomas, Gerard Perez, Monica Wong, Ingrid
Cardena, Armando San Roman, Dub Satterfield,
Dr. Lydia Tena-Perez
C.
Dr. Perez will email Lieutenant Williams on
possibility of receiving more staff parking.
D.
I.
REQUEST FOR FACULTY RESOURCES:
CALL TO ORDER:
Mr. Lambrinos requested that since the Math lab in
the C Building is underutilized and computers are
available, could it be possible to corner off a
portion of the room for faculty resources?
Meeting called to order at 3:05 p.m.
Minutes read and approved
II.
STAFF PARKING:
OLD BUSINESS:
III.
A.
NEW BUSINESS:
DISTRICT IE:
A.
1.
B.
The newly-elected Chair for the District I.E. is
Miguel A. Contreras and the new Secretary is
Susan Silva.
2.
Dr. Stroud shall be informed of the NW
Employee of the Month.
3.
Blood drives will continue. Encourage
students to donate blood.
4.
Mr. Perez will review the smoking procedures
and regulations to determine whether 10 or 15feet yellow signs will be posted outside
entrances to buildings.
Mr. Perez asked if a court reporting student could
record the minutes of IE meetings, as requested by
Ms. Thomas and Mr. Rassaei. The request was
approved unanimously.
B.
Mr. Perez will ask maintenance about adding
shelves in men’s restrooms.
2.
Diaper changing tables in the men’s and
women’s restrooms have been requested.
3.
Ms. Wong’s request for shades and/or canopy
for library use is pending.
4.
TIVO for library use? Mr. Rassaei will look
into this issue.
VISITOR’S PASS FOR LIBRARY:
Ms. Wong asked about the possibility of
implementing a visitor’s pass for community users
using the library. Also, the fire alarm in the library
is too loud. Could the alarm possibly be adjusted?
IE Committee for NW Campus could research this
possibility and give us information on it. Javier
Cisneros is the person to speak with.
CAMPUS FURNITURE
1.
RECORDING OF MINUTES:
C.
EMPLOYEE OF THE MONTH:
Lisa Juliano is the Employee of the Month for
November.
Meeting adjourned at 4:15 p.m.
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January 30, 2007
NW Room M-5
Members Present: Dr. Timothy Quezada, Lucretia Thomas,
Manfred Silva, Dub Satterfield, Nader Rassaei, Jim Lambrinos,
Armando San Roman, Jesse Ramirez, Dr. Lydia Tena-Perez,
Joseph Hobdy (SGA) Senator
I.
B. REQUEST FOR FACULTY RESOURCES:
A decision as to this request will be on hold. A
revenue bond passed and one additional building
will be added to the NW campus. Maybe a faculty
resource center could be included in the new
building.
CALL TO ORDER:
Meeting called to order at 3:10 p.m.
Minutes read and approved. Motion by Dr. Quezada,
Seconded by Mr. Silva
II.
C. CAMPUS FURNITURE:
Dr. Perez will send out an email regarding adding
metal shelves in men’s restrooms.
OLD BUSINESS:
III.
NEW BUSINESS:
A. DISTRICT I.E.:
1.
2.
3.
A. Mr. Lambrinos made the motion and Mr. Silva
seconded the motion, and all IE members agreed
that a new gas stove and larger ice machine be
purchased through facilities for our cafeteria.
The newly-elected chair for the District IE is
Miguel Contreras. Each campus was approved
for monies for improvements. Dr. Rhodes
needs a report for suggestions and/or requests
by February 28 for the “Beautification
Program.” Dr. Quezada will confirm whether
$600 or $1000 was allotted for the program.
Dr. Quezada and Mr. Satterfield are the
subcommittee members for this program.
Mr. Rassaei and Ms. Thomas are the
subcommittee members for IE furniture
requests. This is not a wish list but items that
are mandatory because of damage. Prioritize
items and only classroom and lab furniture is to
be requested. Dr. Perez requested that all
classrooms be installed with Atomic Clocks
and that the clocks be purchased from this fund.
This project should be completed before the
end of the semester.
There’s a newly-proposed employee of the
month nomination form. Dr. Quezada will ask
District IE members for clarification as to who
can vote and/or be nominated, ie, work-studies,
tutors or students. NW IE members requested
removal of the logo of the Vice President
located at the bottom of the page and some
members felt the form was too lengthy.
B. Joseph Hobdy commented that the ATM machine is
always out of order. IE members suggested posting
a sign on the ATM machine with a phone number to
call when this occurs.
C. Manfred Silva is the Employee of the Month for
February. Congratulations, Manfred! It was also
suggested that this celebration be enhanced.
IV.
ANNOUNCEMENTS
A. Dr. Perez wanted to thank Dr. Quezada and Mr.
Gerry Perez for working during the winter break
and making an inventory of college furniture that
needed replacing. It was time consuming and their
hard work was to be commended.
B. Mr. Silva announced that Kholberg Elementary
School would be having their Science Fair
Presentations on Thursday, February 1, 2007 at 2:00
p.m. Judges will be needed to evaluate the projects.
C. Mr. Silva also announced the Runaway Shelter
needs donations of old cartridges. Toiletry
donations would also be appreciated.
Meeting adjourned at 4:35 p.m.
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February 27, 2007
Northwest
C. Four of our faculty, Nader Rassaei, Timothy
Quezada, Manfred Silva, and Lucretia Thomas and
81 students of Manfred Silva attended Science Fair
at Olga Kohlberg Elementary School. Good PR for
EPCC.
Members Present: Gerard Perez, Dub Satterfield, Monica
Wong, Jim Lambrinos, Manfred Silva, Ingrid Cardenas,
Armando San Roman, Jesse Ramirez
I.
CALL TO ORDER:
D. Waiter’s Luncheon will be on 4/26/07.
A. Chair called meeting to order at 3:10 p.m.
E. Three math teachers volunteered to tutor at
Canutillo High School for TAKS: Lisa Juliano and
Carmen Carlton from Northwest Campus and Diana
Orrantia at Transmountain Campus.
B. Dub Satterfield moved minutes to be accepted.
Seconded by Manfred Silva. Minutes approved as
written.
II.
F. CSD tutors from EPCC received a national award.
OLD BUSINESS
A. A review of the Beautification Report including
canopies for library was presented by Chair.
G. CSD Tutoring Program was nationally recognized.
IV.
A. Canutillo High School wants us to pay to use their
facilities for summer programs. We need to revisit
our agreement, even though their students are using
our library facility and services.
B. Gerard Perez reported on follow-up with Rick
Chavez on entrance signage to distinguish between
EPCC and the Canutillo High School.
C. District IE meeting report was presented by chair.
B. We need to have more social
interaction/collaboration between CISD and EPCC
(administrative grants)
D. Shelves in restrooms for student’s books, also baby
changing tables are needed.
E. Conchita’s need for a gas grill emphasized.
F. Ideas on spending appropriated budget may include:
BBQ, IE Appreciation Party at the end of the
academic year, $25 Gift Certificates.
III.
ANNOUNCEMENTS
NEW BUSINESS
C. Ana Hernandez, Librarian, was selected Employee
of the Month for March.
V.
ADJOURNMENT
Monica Wong moved to adjourn meeting. Seconded by
Jim Lambrinos. Voted and passed. Meeting adjourned.
A. Library provides services for Hearing Impaired
patrons in room L07 with video-interpreting
equipments and line installed.
B. Library provides access for Starlink Trainings.
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March 27, 2007
NW Room M-5
Members Present: Dr. Timothy Quezada, Ingrid Cardena,
Nader Rassaei, Monica Wong, Manfred Silva, Dub Satterfield,
Gerard Perez, Lucretia Thomas, Jesse Ramirez and Armando
San Roman
I.
B. HANDICAPPED PARKING SPACES
Officer San Roman mentioned that the handicapped
spaces are filling in too quickly. We need to
allocate the handicapped parking spaces from Cbuilding to accommodate easier access to the
library. We need to accommodate more students by
creating new spaces. Any suggestions? This
situation will have to be closely monitored.
CALL TO ORDER:
Dr. Quezada moved for minutes to be accepted. The
motion was seconded by Mr. Satterfield. The minutes
were approved as written.
II.
C. EMPLOYEE OF THE MONTH:
The employee of the month for April is Juanita
Maese from the Financial Aid Department.
Congratulations!
OLD BUSINESS:
A. CANUTILLO HIGH SCHOOL
Canutillo High School wants to charge us for the
use of rooms and/or equipment yet they come here
and we never charge them fees for the use of our
facilities. Gerard Perez needs to speak to Dr. Lydia
Tena-Perez regarding this issue.
IV.
A. WAITER’S LUNCHEON
Dr. Quezada reminded IE members to please
support the waiter’s luncheon and Dr. Tena-Perez
by attending and/or purchasing tickets for this
important fundraiser.
B. CONCHITA’S AREA
1.
2.
ANNOUNCEMENTS
Conchita is expecting to receive an ice machine
soon.
B. LONGEVITY GRADIENT
Mr. Silva asked if after two years’ of employment, a
monthly stipend or a lump sum be preferred as an
extra bonus for encouraging faculty to stay. IE
members unanimously agreed on the monthly
stipend.
Some items have been missing in this area and
there is a locking device that will be needed.
Gerard Perez will also speak to Dr. Lydia TenaPerez regarding this issue.
C. ATOMIC CLOCKS
C. END OF SEMESTER COOK OUT
The IE Committee strongly acknowledges that the
purchase of atomic clocks should be the
responsibility of facilities and not the individual
campus or IE teams.
III.
The IE committee will host a cook out at the end of
the semester to reward all IE members for their hard
work and commitment. Mr. Perez will coordinate
this function.
NEW BUSINESS:
V.
A. MOTIVATIONAL SPEAKER: DR. MARIO
RUJA
The IE Committee unanimously agreed it wasn’t
necessary to bring in this motivational speaker.
ADJOURNMENT
Dr. Quezada moved to adjourn the meeting. The motion
was seconded by Ms. Cardena. Meeting Adjourned at
3:45 p.m.
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April 24, 2007
NW Library
Ms. Wong commented there are forms to be
filled out which are then submitted to the
dean’s office with a waiver of fee.
Members Present: Gerry Perez, Dr. Timothy Quezada, Nader
Rassaei, Lucretia Thomas, Armando San Roman, Monica
Wong, Dub Satterfield, Dr. Lydia Tena-Perez, Ingrid Cardena
and Jesse Ramirez
2.
I.
CALL TO ORDER:
Meeting called to order at 3:15 p.m.
Minutes read and approved-Motion by Mr. Rassaei,
Seconded by Mr. Satterfield
II.
Ms. Wong was wondering if another walkway
could be built from Canutillo High School to
EPCC. Dr. Tena-Perez commented that it
would be too costly. Ms. Wong thought
maybe the principal could make the
announcement to students to use the sidewalks
because of the dangers of crossing thorough
the rocks.
NEW BUSINESS:
C. CONCHITA’S AREA
A. DISTRICT I.E. REPORT
1.
III.
A locking device is being looked at for equipment
in this area. Dr. Tena-Perez recommended a Design
Work Request for this area to be done through the
facilities funding.
Dr. Rabab Fares expressed concern over the
recent bad publicity the marketing department
had received. She distributed pamphlets and
other brochures demonstrating how much
work the marketing department has recently
done.
2.
The “Beautification Program” was accepted
by Dr. Rhodes.
3.
District IE wants to have web pages giving
information on IE activities and/or events.
NW IE team decided to temporarily have our
own webpage and/or link that will be
maintained by the Dean’s Office through the
IE Chair. Ms. Wong will speak with Laura
Lee about possibly maintaining the webpage
and/or link for Fall of 2007.
D. HANDICAPPED PARKING SPACES
Mr. San Roman stated there are a number of spaces
that need to be in front of the buildings. Additional
spaces will be added with the new parking lot that
will be built.
E. ATOMIC CLOCKS
Atomic clocks are being purchased. The library has
to inform the dean’s office how many clocks need
to be purchased for their department.
III.
NEW BUSINESS:
OLD BUSINESS:
EMPLOYEE OF THE MONTH
A. DIAPER CHANGING TABLES
Margarita Avila from the Court Reporting Department is
the Employee of the Month for May. Congratulations,
Margie!
Ms. Wong pleaded for the Library to at least
purchase one diaper changing table. Dr. Tena-Perez
requested Ms. Wong to submit the purchase price
for one diaper changing table as soon as possible.
IV.
Mr. Satterfield wanted to include in next month’s agenda
the Early High School being funded by the Gates
Foundation.
B. CANUTILLO HIGH SCHOOL
1.
Dr. Tena-Perez mentioned that there is a new
principal and new superintendent. If we go
through the Dean’s office, we won’t be
charged for use of facility and/or equipment.
There is an agreement with the dean’s office.
ANNOUNCEMENTS
V.
ADJOURNMENT
Mr. Satterfield moved to adjourn the meeting. The
motion was seconded by Mr. Rassaei. Meeting
adjourned at 4:10 p.m.
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June 7, 2007
NW Room M-5
Members Present: Gerry Perez, Dr. Timothy Quezada, Nader
Rassaei, Lucretia Thomas, Armando San Roman, Jim
Lambrinos, Dub Satterfield, Dr. Lydia Tena-Perez, Jesse
Ramirez and Joseph Hobdy (Student Government)
I.
III.
A. LETTER FOR JESUS ORTIZ
Mr. Perez was approached by Mr. Ortiz and was
wondering if the NW IE team could write a letter in
support of Mr. Ortiz’s services performed for the
NW IE team, i.e., moving signs in the parking lot.
CALL TO ORDER:
Meeting called to order at 3:06 p.m.
Minutes read and approved. Motion made by Mr. Perez
and seconded by Mr. Hobdy.
II.
NEW BUSINESS:
B. NW-NECHS
The Gates Foundation halted the funding for the
NW Early College High School, but the Texas
Community Foundation will contribute $400,000 to
support four years of high school. NECHS will start
Fall of 2008.
OLD BUSINESS:
A. DIAPER CHANGING TABLES
Dr. Tena-Perez was going to confirm whether a
request and/or purchase order for a diaper changing
table was completed.
C. EMPLOYEE OF THE MONTH
Isabel Melendez is the Employee of the Month for
June and July. Congratulations, Isabel!
B. CANUTILLO HIGH SCHOOL
No funding is available for another walkway to be
built from Canutillo High School to EPCC as Ms.
Wong had suggested.
D. STUDENT GOVERNMENT
1.
Mr. Satterfield and Mr. Hobdy may team up for
the Resource Fair sponsored by the Counseling
Department.
2.
Mr. Hobdy stated the Student Government
office is in need of an atomic clock.
3.
Mr. Hobdy was wondering about a future
daycare facility at NW campus; Dr. Tena-Perez
said there was no possibility of having one in
the future.
4.
Dr. Tena-Perez thought maybe the Student
Government office could help out with
welcoming students, distributing water to
students and/or helping lost students during the
first week of classes; Mr. Hobdy agreed it was
a good idea.
C. CONCHITA’S AREA
The purchase of a new stove is still pending and it
will come from the Physical Plant. The contact
persons are David Mena and/or Rick Torres.
Repairs needed for the refrigerator are still pending.
D. HANDICAPPED PARKING SPACES
The NW handicapped parking spaces have been
repainted.
E. ATOMIC CLOCKS
Dr. Tena-Perez will contact Dr. Brown to find out
whether atomic clocks will be purchased from the
Instructional Department or from the Physical Plant.
Mr. Lambrinos suggested the clocks should be
placed in front of the instructor and not facing the
students; Dr. Tena-Perez agreed.
IV.
Mr. Hobdy announced that Student Government would
be having a “Welcome/Get Together Party” at the NW
campus on Wednesday, September 19, 2007.
F. SHELVES FOR RESTROOMS
A Design Work Request should be requested.
G. IE AFFAIRS
Mr. Lambrinos expressed deep concerns about the
bureaucratic manner in which some affairs are
handled through the IE committee.
ANNOUNCEMENTS:
V.
ADJOURNMENT:
Mr. Satterfield moved to adjourn the meeting. The
motion was seconded by Mr. Lambrinos. Meeting
adjourned at 4:20 p.m.
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August 30, 2007
NW Room M-5
Members Present: Gerry Perez, Dr. Timothy Quezada, Nader
Rassaei, Lucretia Thomas, Monica Wong, Becky Ortega,
Ingrid Cardena, Manfred Silva and Dub Satterfield
D. CONCHITA’S AREA
I.
E. STAFF PARKING SPACES
All repairs and purchases for this area have been
completed.
CALL TO ORDER:
Some IE members felt more staff parking spaces are
needed.
Meeting called to order at 3:05 p.m.
Minutes read and approved. Motion made by Mr. Silva
and seconded by Mr. Rassaei.
F. ATOMIC CLOCKS
II.
OLD BUSINESS:
The purchase of the clocks is still pending in Dr.
Brown’s Office.
A. DISTRICT IE REPORT
1.
The District IE team did not meet this month.
2.
Ms. Wong expressed concerns about the
redundancy of having a campus IE website
and/or link concerning NW IE activities
and/or events. Ms. Wong strongly feels it is
not necessary to post NW IE activities and/or
events. Ms. Wong feels the NW campus
website and/or link already has enough
information on the web and any other
information might be redundant and
confusing to the students. Ms. Thomas
informed Ms. Wong that Dr. Stroud wants
the minutes of the meetings posted on a
separate NW IE website and/or link as well
as other events that occur, i.e., Employee of
the Month. Dr. Quezada will look into the
issue involving the IE website at the district
level and will inform the NW IE team of his
findings, i.e., whether we should have a
separate NW IE website from the NW
campus and what information shall be
contained on it. It was also discussed and
agreed by Ms. Ortega that the Dean’s Office
would maintain our website and/or link
through the IE chair.
B. DIAPER CHANGING TABLES
G. SHELVES FOR RESTROOMS
The installation of the shelves has been completed.
III.
NEW BUSINESS:
A. SUBSTITUTION OF COMMITTEE
MEMBERS
Mr. Perez informed the NW IE team that Mr. Jim
Lambrinos is incapable of fulfilling his
responsibilities as a member of the NW IE team
because of scheduling conflicts. We request and
will ask Dr. Tena to recommend appointing Dr.
Daniel Gutierrez to the NW IE committee. Mr.
Perez moved to pass the motion. Mr. Rassaei
seconded the motion. The motion passed
unanimously.
B. CANUTILLO HIGH SCHOOL
Ms. Wong expressed concerns about students from
Canutillo High School being in the library during
school hours. Ms. Wong does not have enough staff
to screen whether the students are from Canutillo. It
was suggested that an announcement be made over
the loud speaker reminding students not to be on our
campus or library during school hours. Ms. Ortega
will convey this message to Dr. Tena.
Diaper changing tables have been installed.
C. CANUTILLO HIGH SCHOOL
Some NW IE members felt the issue of adding a
walkway from Canutillo High School to EPCC is
still needed. Dr. Quezada recommended putting a
fence around the ditch area to keep children from
walking through the dangerous area.
C. NEWLY-ELECTED OFFICERS EFFECTIVE
SEPTEMBER 2007
Dr. Timothy Quezada will serve as Chair for the
NW IE Committee. Nader Rassaei will serve as CoChair for the NW IE Committee. Lucretia Thomas
will serve as Secretary for the NW IE Committee.
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D. EMPLOYEE OF THE MONTH
Nader Rassaei from the Pharmacology Department
is the Employee of the Month for September.
Congratulations, Nader! The celebration for Mr.
Rassaei will take place in Room M-05 on
Wednesday, September 5 at 12:00 p.m.
IV.
ADJOURNMENT
Mr. Silva moved to adjourn the meeting. The motion
was seconded by Mr. Satterfield. Meeting adjourned
at 3:40 p.m.
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NORTHWEST IE TEAM
MINUTES FOR 2005-2006
Minutes for the 2005-2006 academic year were not provided by the committee.
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