For College Procedure
2.01.01.14: Committees
INTERCOLLEGIATE ATHLETICS
COMMITTEE
MINUTES FOR 2014-2015
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
November 19, 2014
Members present: Michelle Conklin; Ken Gorski; Anthony
Catalano; Steve Smith; Dr. William Serrata; Claudia Del
Hierro; Felix Hinojosa; Peter Felix; Raul Lerma; Linda
Gonzalez Hensgen
Members absent: Norma Urias; Rocio Fierro

Meeting started at 3:35 p.m. with introductions of those
present.

Committee Chairperson Raul Lerma, went over the
charge of the committee.

Athletic Director Felix Hinojosa reported on the status
and highlights of EPCC teams:
Baseball
Softball
Cross Country
Other updates included:
Financial updates (see attached)
The Athletic Academic Banquet for 2014-2015 will be held
on May 7th 2015.

Old business discussed included balance on Baseball and
Softball fields. There will be an update on the balances
at spring meeting

New business discussed included possibility of any new
sports in the future; using our championships such as in
Cross Country in our recruiting strategy.

Possible dates for spring meeting will be sent out

Meeting adjourned at 4:30 p.m.
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
1
Attachment
Intercollegiate Athletics Advisory Committee Meeting
Wednesday November 19, 2014
3:30 p.m.
Valle Verde Students Services Building E-100
AGENDA
I.
Call to Order
II.
Introductions
Ill.
Athletic Director's Report -- Mr. Felix Hinojosa
Fall Spent
Spring Commitments
A.
Baseball
$37,252.32
$40,873
B.
Softball
$31,357.75
$27,716
C.
Cross Country
$35,418.07
D.
Fundraising
FY14-15 BB-$10,015.00
E.
Use of funds from tuition increase: There was no tuition increase for the Fall2014 semester
IV.
Old Business
V.
New Business Calendar: Next Meeting
VI.
Calendar: Next Meeting
VII.
Adjournment
$17,456
SB-$4,087 .51
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
2
May 11, 2015
Members present: Steve Smith; Claudia Del Hierro; Felix
Hinojosa; Raul Lerma; Linda Gonzalez-Hensgen; Fernando
Flores for Josette Shaughnessy; Bill Clark; Norma Urias
Other updates included:
Fundraising: Raffle raised $1,860. Winner to be
announced at June Board meeting.
Members absent: Ken Gorski; Michelle Conklin; Dr.
William Serrata; Rocio Fierro; Kayla Pallares; David
Colemero
The Athletic Academic Banquet for 2014-2015 was held
on May 7th 2015

Changes allowing more international and perhaps older
athletes to compete was discussed
Meeting started at 3:35 p.m. with introductions of those
present. Welcomed Mr. Bill Clark as new committee
member.

Minutes from 11/19/2014 meeting were reviewed and
passed with one minor change.

Mr. Fernando Flores gave a financial update on athletics
(see attachments 1)
An update on the balance of the softball field was also
discussed with different payoff dates, (See attachment 2)
There was discussion of Pepsi only providing $75,000
this year compared to $100,000 last year
Possible shortfall.

Mr. Hinojosa presented a revised Academic
Responsibilities and Guidelines form to be completed by
all athletes on Certified Roster. The revised form is
clarifying some student’s responsibilities as well as
definition of academic progress to allow athletic
participation.
Some suggestions were made. Revised form will be sent
to committee via email for final approval.

Possible dates for meeting will be sent out. Tentatively in
November

Mr. Hinojosa moved to adjourn at 3:31 p.m., Mr. Clark
seconded.
Athletic Director Felix Hinojosa reported on the status
and highlights of EPCC teams:
Baseball - Current freeze pending hiring of new coach
Softball
Cross Country
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
3
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
4
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
5
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
7
INTERCOLLEGIATE ATHLETICS COMMITTEE
MINUTES FOR 2013-2014
“The committee did not meet during the 2013-2014 academic year.”
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8
INTERCOLLEGIATE ATHLETICS COMMITTEE
MINUTES FOR 2012-2013
April 2, 2013
The April 2, 2013 meeting of the El Paso Community
College Intercollegiate Athletics Committee meeting was
called to order at 2:07 p.m.
The following committee members were present:
Josette Shaughnessy
Linda Gonzalez-Hensgen
Felix Hinojosa
Louis Hernandez
Dr. Albert Burnham
Raul Lerma
Lisa Elliott
Bill Clarke
Connie Gonzalez
AVP, Budget and Financial
VP, Student Services
Director of Athletics
EPCC Staff Member at Large
Instructor
Director of Financial Aid
Instructor
Instructor
SGA President
Members Absent: Alejandro Acuna and Michelle Garcia.
Each member of the committee introduced themselves and
selected a new Chair Person and Co-Chair.
Dr. Albert Burnham was selected as the new Chair Person
and Mr. Raul Lerma was selected as the Co-Chair.
Ms. Lisa Elliott would like for GPA’s to be a little higher.
Ms. Linda Gonzalez-Hensgen mentioned that it is different
for the baseball and softball GPA’s vs. Cross Country.
Baseball and Softball have a better chance receiving a
scholarship to continue playing at the next level. Cross
Country has to get higher grades so that they can receive an
academic scholarship.
Mr. Raul Lerma asked if the students are getting help and if
we have and advising center. It was stated that students
utilized our tutoring centers and the advising comes from Mr.
Lolo Mercado who is the Athletic Counselor.
Ms. Lisa Elliott asked if there were different students who
participate in ½ Marathon and Cross Country. It was stated
that students who run Cross Country will participate in
running the ½ Marathon.
Josette Shaughnessy provided a report on the financial status
of Athletics by revenue and expenditures as of March 31,
2013. Athletic Department will need to pay the Auxiliary
Services within 15 years. The Auxiliary Services lent out 1.5
million dollars to the Athletic Department for the remodeling
of the Softball Field.
The minutes for the April 28, 2011 meeting were approved.
New Business:
Felix Hinojosa provided a report on the Athletic Department
by sport.
There were mentions of each sports President’s list and
Dean’s list participants. Felix spoke about each sports GPA’s
and Graduation Projection.
Dr. Burham asked why each sport has different GPA and why
aren’t they following the same GPA. It was stated that each
coach selects their GPA for their sport.
Ms. Connie Gonzalez mention that if these students are on
scholarship shouldn’t they are be under the same GPA. It
was stated that to be on scholarship you need a 2.0 GPA. The
standards that the Athletic Sports have set are higher than
what the NJCAA follows.
Athletic Department has a brand new softball field. They
will be having a grand opening for the field on April 19,
2013.
A question was asked if the EPCC Tejanos were going to
play the Diablos like they use to in the past. It was stated that
there had been no talk about that.
Ms. Lisa Elliott asked if there is an Athletic Fitness Center. It
was stated that there wasn’t.
The meeting was adjourned at 3:13 p.m.
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
9
INTERCOLLEGIATE ATHLETICS COMMITTEE
MINUTES FOR 2011-2012
“The committee did not meet during the 2011-2012 academic year.”
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
10
INTERCOLLEGIATE ATHLETICS COMMITTEE
MINUTES FOR 2010-2011
April 28, 2011
The April 28, 2011 meeting of the El Paso Community
College Intercollegiate Athletics Committee meeting was
called to order at 3:35 p.m. by committee chair, Josette
Shaughnessy.
Josette Shaughnessy provided a report on the financial status
of athletics by revenue and expenditures as of March 31,
2011. She stated that the loan balance for the Baseball field
turf was paid back to the auxiliary fund in August 2010.
The following committee members were present:
Laurence Sears asked about the surplus in the athletic budget.
It was stated that the surplus remaining within the athletic
budget in a roll-over account, rolls over from year to year and
is available for funding projects.
Josette Shaughnessy
Felix Hinojosa
Jessica Klein
Albert Burnham
Laurence Sears
Adriana Nevarez
Kristoffer Koerper
Elizabeth Beltran
AVP, Budget & Financial Services
Director of Athletics
Instructor
Instructor
Instructor
SGA President
Student-Athlete
Student-Athlete
Each member of the committee introduced themselves.
Felix Hinojosa provided a report on the athletic department
by program.
There was discussion about possible new programs (rifle and
soccer). Funding and facilities would have to be considered.
(Note: Rifle is not a recognized sport by the NJCAA).
Improvements to the baseball and softball field with two
stages remaining:


Old business: Discussion was held about the improvements
made at the baseball and softball fields including the drainage
for flood control and the handicap access.
New business: Adriana Nevarez asked about getting the
students more involved. This concerned information about
the games, advertisement with TV, radio and newspaper,
mass media, etc., across the district.
Kristoffer Koerper stated that he did a mass media and
advertising project for one of his classes and that he would
provide a copy to the Athletics’ office.
Josette asked if another meeting was necessary before the end
of the fiscal year. Mr. Hinojosa stated that he would contact
Ms. Shaughnessy if a meeting was needed.
The meeting was adjourned at 4:25 p.m.
bleachers and press box
lights
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11
INTERCOLLEGIATE ATHLETICS COMMITTEE
MINUTES FOR 2009-2010
October 28, 2009
The committee meeting was called to order by Josette
Shaughnessy at 2:44 pm on October, 28, 2009.
expenditures, actual expenditures, revenue surplus, and
ending fund balance (8/31/09).
Members present: Dr. Tammie Campos, Ms. Josette
Shaughnessy, Mr. Richard Gay, Mr. Ken Gorski, Ms. Susan
Silva, and Mr. Louie Hernandez. Non-Members Present:
Mr. Felix Hinojosa, Director of Athletics and Dana Eisenga,
recorder.
She also presented the budget for 2009-10 with the actual
expenditures for September 2009.
Members absent: Mr. Laurence Sears, Mr. Peter Felix III,
Mr. John Swisher, and Ms. Michelle Tejeda.
Old Business:
Mr. Ken Gorski asked about the lighting and bleacher project
for the baseball and softball fields.
Ms. Susan Silva asked if the increased per diem was in effect.
Minutes were not approved for the January 14, 2009 meeting.
The minutes for the December3, 2008 and January 14, 2009
meetings will be sent by e-mail to each member for their
review and approval.
Athletic Director Update
Felix Hinojosa, Director of Athletes gave an update on
baseball, softball and cross country, pertaining to their roster
size and schedule of games and meets for the fall semester.
Mr. Hinojosa will provide an update for the lighting and
bleacher project at the next meeting in March. The increased
per diem was implemented by the Athletic Department for
the 2009-10 fiscal year. Each member of the sports team that
travels now receives the $30.00 per diem. The new fire
technology facility between baseball and softball has exterior
rest rooms for the athletes and spectators; also it provides
drinking water and a concession stand, which has already
been used by the Financial Aid Department.
New Business:
The golf tournament set for November 6 at Vista Hills CC,
has 25 teams with 13 hole sponsors.
Recommended dates for the Spring 2010 Bowling
Tournament are March 12 or April 30.
Athletic Financial Report
Josette Shaughnessy, AVP for Budget and Financial Services,
presented the athletic financial report. This covered the
following areas for 2008-09 fiscal year: beginning fund
balance (9/1/08), budgeted revenue, actual revenue, budgeted
Mr. Hinojosa and Ms. Lockhart, Director, Center for Students
with Disabilities, looked at the ADA accessibility to the ATC
Fire Technology facility and access to the baseball and
softball fields. She will be preparing a report of her findings.
Her concern is that there is no paved access to the baseball
and softball fields from the Fire Technology facility and that
the sidewalk hand railings may be too close together to allow
access.
The next meeting is scheduled for 2:30 pm on March 9, 2010.
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
12
March 9, 2010
MEMBERS PRESENT: Ms. Josette Shaughnessy, Mr.
John Swisher, Ms. Michelle Tejada, Mr. Andres Gabaldon,
Mr. Louis Hernandez and Ms. Susan Silva.
C.
New Business
•
Bowling tournament is scheduled for April 1,
2010. Tournament will need to be rescheduled
for a later date (May 21, 2010 @ 1:00 p.m. at
Bowl El Paso).
MEMBERS ABSENT (Excused): Mr. Peter Felix III, Mr.
Ken Goski and Mr. Laurence Sears
•
Proceeds for the golf and bowling tournaments
are used for qualifying student-athletes who
attend summer sessions.
The committee meeting was called to order by Josette
Shaughnessy at 2:35 p.m. on March 9, 2010.
•
Athletic Offices hope to relocate to the Fire tech
facility in the future.
Minutes were approved for the December 3, 2008; January
14, 2009; and October 28, 2009 Athletic Advisory Committee
Meetings.
•
Baseball and Softball have access to the locker
rooms and restrooms in the fire tech facility.
•
Athletics is hoping to host the November 2011
Half Marathon National Championships.
•
Projects for the baseball and softball field are
still in the design phase. Bleachers will have to
be redesigned due to a smaller area in the
baseball field.
•
A concern was raised about safety on the soccer
field.
NON-MEMBERS PRESENT: Mr. Felix Hinojosa and Ms.
Claudia Del Hierro.
A.
Athletic Director Report
•
Baseball and Softball have new coaches: Adam
Gawason, Head Baseball Coach and Kathryn
Gutierrez, Head Softball Coach.
•
Baseball, Softball and Cross Country are
recruiting for the 2010-2011 season.
Cross Country team is in their off season, but are
doing community service work and helping out
with summer track.
•
B.
•
All Athletic Budgets are on track.
•
Baseball and Softball fields may be rented with
fees paid to the Athletic Department. High
schools have rented both fields for tournaments.
•
Assistant coaches may hold summer camps on
the baseball or softball field.
D.
Old Business
•
A concern was raised about the operation of
concession stands at the College and the
procedures. The concession stand located by the
baseball and softball field is operated by
Financial Aid. Financial Aid is in compliance
with the food handler cards and permits required.
•
Ms. Silva would like more marketing for the
baseball and softball games.
•
Fire tech sidewalk is still not ADA compliant.
People in wheel chairs are not able to have
access to baseball and softball fields.
Financial Report
•
Josette Shaughnessy, AVP for Budget and
Financial Services, presented the athletic
financial report.
•
Athletics still has owes apx $320,000 on the loan
for the baseball turf. Athletics needs to try to
pay at least $100,000 back to Auxiliary Services
by the end of this fiscal year.
Meeting was adjourned at 3:32 p.m.
•
Next meeting will be either Tuesday, August 17 or Thursday,
August 19 (August 19, 2010 @ 2:30 p.m.)
Ms. Shaughnessy informed the student-athletes
how the Athletic Program is funded.
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
13
INTERCOLLEGIATE ATHLETICS COMMITTEE
MINUTES FOR 2008-2009
December 3, 2008
MEMBERS PRESENT: Dr. Tammie Campos, Ms. Josette
Shaughnessy, Mr. Adrian De La Rosa, Ms. Giovana Nuanes,
Ms. Darcy Traffansted, Ms. Melissa Whitman, Mr. Lawrence
Sears and Ms. Susan Silva.
NON-MEMBERS PRESENT: Mr. Felix Hinojosa, Ms.
Arvis Jones and Ms. Claudia Del Hierro.

Mr. De La Rosa asked if any sanctions had been
filed against the baseball team. No sanctions
were filed against the team; Dr. Campos
reemphasized the Athletic Department needs to
make sure that the program will stay in
compliance.

Ms. Shaughnessy said she received phone calls
regarding the issues against the baseball team
and stated that the Athletic Advisory Committee
is not here to oversee the Athletic Department.
The committee’s charge is to make
recommendations to improve the program.
MEMBERS ABSENT: Mr. Peter Felix and Mr. Ken Gorski
(Excused because of “dead week”)
 Meeting was called to order at 1:10 p.m.
 Minutes of 4/21/08 were approved at 1:15 p.m.
I.
Athletic Program Status



Dr. Campos informed the Athletic Advisory
Committee that last year they became aware of
some concerns in the Athletic Department. One
of the situations had to do with the baseball
fund-raising. Weekly meetings are being held to
ensure all fundraising is on the right track.
The other situation was having an ineligible
student suited out in uniform and traveling with
the team. Although the athlete did not play
during any games while ineligible, it was
emphasized by Dr. Campos that we need to
follow all the rules. When the situation arose the
administration contacted the NJCAA regarding
this issue and NJCAA office confirmed that
EPCC had violated the rule. A series of
documents were sent to the NJCAA. There is
another deadline in February 2009 at which time
a report must be submitted. EPCC is committed
to continue the athletic program; therefore, we
must make sure that we follow all the NJCAA
guidelines.
Mr. Sears asked about the baseball coached and
when his last day was. He inquired if the team
made the play offs, would the coach would be
coaching the team. Dr. Campos informed the
committee that May is the last month for the
baseball coach. If the team makes the play-offs,
they will extend his time so that the coach can
coach his team.
II.
Athletic Director Report
A.
Baseball
Baseball is in the off season. The team is
getting ready to start their spring season and
fundraising activities.
B.
Softball
Softball is in the off season and getting ready
for the spring season. They, too, are starting
fundraising activities.
C.
Cross Country
Cross Country went to the Cross Country
Nationals and repeated conference champs.
Two runners were named “All Americans” and
two were named “Coaches All Americans.”
Cross Country also went to the Half Marathon
where the men finished in 4th place and the
women finished in 2nd. They had one returnee
from last year. There were two athletes that
received an “All American” and one athlete
received the “Coaches All American.”
D.
Fund-raising Update
The Golf Tournament was held this October at
Painted Dunes. This has been the best year so
far. The money from the Golf and Bowling
Tournaments are used for summer
scholarships. Scholarships are given based on
the students’ GPA.
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
14
E.
the Athletic Department will need additional
funds to continue the scholarships that currently
are offered.
Budget Update
Felix Hinojosa informed the committee
members that currently the Athletic Budget is
on track. Since it is based on enrollment, if
enrollment goes down, the budget will need to
be modified accordingly.
III.

Financial Report

Ms. Shaughnessy provided the budget report for
the Athletic Programs which is funded by
student fees. The Athletic department receives
$3 for every student enrolled and $1 per credit
hour per semester. If the $1 per credit hour is
raised by $.50 the Athletic Department will
receive approximately $250,000 more.

All baseball and softball fundraising is used to
offset the budget when they have over spent in a
certain area.

The Auxiliary Fund loaned the Baseball Program
$386,000 to help cover the cost of the baseball
turf. This loan must be repaid to the Auxiliary
Fund.

The Auxiliary Budget is not like other budgets.
It is funded by revenue from food services,
vending machines, and the bookstore.
IV.
V.
Considering the impact of a tuition increase on
the Athletic Budget, the Athletic Department
should make a recommendation (with
justification) to the Tuition & Fees Committee
and the Student Government Association that
they evaluate the merits of the proposed increase
in fees for athletics. When Felix Hinojosa
presents the recommendation, he must explain
why the increase is needed. The
recommendation for increase must be made by
January 2009 in order to have enough time to go
through the approval channels to meet the March
printing deadline for the fall class schedules.
New Business

Mr. De La Rosa inquired about facilities out in
the baseball and softball fields. Dr. Campos told
the committee that the fire technology facility is
being constructed between the baseball and
softball facilities; the new facility will have
restrooms and water fountains that both baseball
and softball could use.

Ms. Traffansted encouraged the student reps to
start promoting athletics more to gain additional
support from EPCC students.

Mr. Sears said that the athletes, not coaches,
should go the Faculty Development meetings to
talk with faculty about their schedules. The
student reps agreed that this is something that
they should do. Mr. Sears, Ms. Shaughnessy, and
Mr. Hinojosa will be talk with their respective
deans to make the arrangements for these
athletes to talk during faculty development
meetings.

Ms. Silva wants to see if the athletes can go into
the classrooms and visit with the students about
their games.

Mr. De La Rosa asked about the role of the
cheerleaders. Ms. Jones informed him that the
cheerleaders are to promote the games and
community events.

Mr. De La Rosa said that if they do get people
out on the fields, they will need some shades.
Dr. Campos asked if SGA would be able to
provide this. The student reps will discuss this
with their coaches and get a quote on the shades.
Funding of 2009/10

When enrollment at the College goes up, the total
amount of student fees increases. If the student
enrollment goes down, the revenue from fees for
the Athletic Budget decreases. This is why the
Athletic Budget varies from year to year.

Dr. Campos informed the committee that the
Athletic Budget is really tight and Athletics must
make it work. It is imperative to carefully
budget for tuition increase that affect the
scholarship budget and salaries. Due to these
increased costs, the Athletic Department needs a
fee increase and assistance from the community
to help support the Athletic Program for the
coming year. The community can help the
Athletic Department with funds to manage the
program or the fields. It was noted that softball
received lumber and the manpower to put up the
wooden fence from the community. A fee
increase will help with increases in salaries and
tuition.

While tuition remained the same over the past
two years, the Athletic Department had sufficient
funds for scholarships. With tuition increasing,
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
10/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
15
January 14, 2009
MEMBERS PRESENT: Dr. Tammie Campos, Ms. Josette
Shaughnessy, Mr. Adrian De La Rosa, Ms. Giovana Nuanes,
Ms. Darcy Traffansted, Ms. Melissa Whitman, Mr. Lawrence
Sears, Mr. Peter Felix III and Mr. Ken Gorski.
Non-members present: Mr. Felix Hinojosa and Ms. Claudia
Del Hierro.
MEMBERS ABSENT:
Ms. Susan Silva
 Meeting was called to order at 1:10 p.m.
 Minutes were not approved. Members will look through
the minutes and approve them at a later time.
I.
Athletic Director Update
 Bowling tournament will be held April 9, 2009.
 Baseball 1st game will be January 30 at EPCC.
 Softball 1st game will be January 30 in Yuma, AZ.
 Cross Country will be doing the Susan Komen 5K
race.
II.
Athletic Fee Proposal
 Felix Hinojosa passed out the proposed budget for
the 2009-10 fiscal year and explained the budget to
all committee members. Mr. Hinojosa is proposing
that the student fee be increased from the $1 per
credit hour to $1.50 per credit hour. Mr. Hinojosa
stated the increase is necessary; with the tuition
increase the Athletic Department will not have
sufficient funds to cover the scholarships that the
department gives out to student-athletes. The
Athletic Committee must ensure that the Athletic
program, funded by the EPCC students, really is
self supporting.
only $24,000 for two athletic trainers and three
student-athlete trainers. If, for any reason, Border
Therapy decided not to provide the services next
year, it would cost the EPCC Athletic Department
about $45,000 to get a trainer.
 Dr. Campos mentioned that the Athletic
Department recruits student-athletes and tries to get
them to graduate with an Associate Degree within
two years. Then the students move on to attend
school and play sports at four-year universities.
 Mr. Hinojosa mentioned that the EPCC Class
Schedule gives the total tuition and how much help
students can get for books. The total amount that a
student may receive for books is $350; many books
cost over $100.
 Mr. Hinojosa also stated there is a need to have a
separate account within the Athletic Budget to
cover any regional tournaments for which the
teams qualify.
 Ms. Traffansted inquired about travel by the teams.
Baseball and softball teams travel by charter bus,
the cross country team travels in 15-passenger vans
and then flies to the Cross Country Nationals and
½ Marathon Championship.
 Ms. Traffansted asked about the amount received
by athletes for meals. Ms. Nuanes told her that
they received $15 per day. Ms. Traffansted had a
problem with that, she said, because all other
departments in the college are getting $30 per day
and flying rather than driving. Ms. Traffansted
wanted to know why the Athletic Department was
giving them so little to the students. Mr. Hinojosa
informed her that there was not enough money in
the Athletic budget to give them the $30 per day.
 Darcy Traffansted said she disagreed with the $.50
increase for Athletics in addition to the 5% tuition
increase. Ms. Shaughnessy informed Ms.
Traffansted that the $.50 per credit hour increase
for Athletics needs to be considered separate from
the other tuition increase. Ms. Traffansted
understands the tuition has not been increased in
three years, but feels that it is too much for the
students all at one time. Ms. Shaughnessy
informed the committee that this meeting was to
present the increase and to see if they supported the
increase.
 Ms. Traffansted asked Ms. Nuanes how this is
affecting the student-athletes. Ms. Nuanes
informed her that they are okay with it; they have
learned how to budget themselves. Ms.
Traffansted said that after hearing how these
students travel by bus and only have $15 per day
for meals, that she had changed her mind and now
agrees to the proposed tuition increase and increase
for Athletics. Ms. Traffansted said if the increase
was approved she would like for the athletes to
receive at least $20 to $25 per day for meals. Ms.
Traffansted feels that these students are
representing EPCC and they need financial the
support.
 Mr. Hinojosa explained another consideration for
this proposal involves arrangements for a trainer.
Border Therapy Services currently charges EPCC
 Ms. Shaughnessy said that we have had a slight
increase in enrollment which should help the
Athletic Department; she also suggested the
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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Athletic Department could ask for help from the
community. Dr. Campos indicated that Athletics
has gotten help from the community. The softball
fence was donated, as well as all the man-power to
put it up.
 Dr. Campos told the committee members that it
would be best to support the tuition proposal
because it would allow some flexibility for the
Athletic Department.
 Mr. Goski suggested the possibility of an increase
of $.25 in the fall and $.25 in the spring could be
considered. Discussion was held and it was
decided to support the $.50 increase in the fall.
meet the printing deadline for the schedules by the
end of February.
 Ms. Traffansted requested a presentation be given
to the Student Government Association regarding
the proposed increase. Ms. Shaughnessy would
like for our student-athletes to be a part of this
presentation. The presentation will be take place
on Tuesday, January 20, 2009 at 3:30 p.m., Valle
Verde Campus, room C-428 to enable all the
student government senators, as well as some club
members, to attend.
 All council voted and unanimously agreed to
propose the $.50 tuition increase for Athletics.
 Ms. Shaughnessy will be presenting the proposed
increase to the Tuition and Fees Committee and
discussing it with Cabinet. Action must be taken to
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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INTERCOLLEGIATE ATHLETICS COMMITTEE
MINUTES FOR 2007-2008
October 3, 2007
MEMBERS PRESENT: Dr. Tammie Campos, Ms. Josette
Shaughnessy, Mr. Daniel Gonzalez, Mr. Ken Gorski, Ms.
Gabriela Ramos, Mr. John Summerford. Non-members Mr.
Felix Hinojosa, Mr. Dana Eisenga and Ms. Claudia Del
Hierro
E.
Building was donated for the Training room, which is
located by the Baseball and Softball Field. They also
got a building donated for the study hall, which will be
utilized by our Athletic Sports. They have also
donated 5 to 6 treatment tables, weights, and
dumbbells. Ms. Shaughnessy stated that any donations
should be on the board agenda for recognition. She
also stated that the building needs to be recorded with
Property Control and has asked for the Athletics
Department to call Juan Flores to get the proper
paperwork.
MEMBERS ABSENT: Ms. Yvette Chuca and Mr. Bob
Cook
A.

Meeting was called to order at 1:10 p.m.

Minutes were approved at 1:15 p.m.

Athletic Director Report
F.
B.
C.
G.
H.
Old Business
Missing class for games is always excused. Athletic
Department has informed the faculty about the
procedure for student-athlete missing classes. Ms.
Josette Shaughnessy said they can go to the Districtwide meetings so that they can talk about the
Procedure. Dr. Campos stated that this was a great
idea.
Cross Country
Cross Country will be hosting the Regional
Tournament at Three Hills Park. There will be about
60 runners attending this race that will be held on
October 27. The start time will be at 9:00 a.m. The
defending national championship is South Plains
College.
D.
Financial Report
Golf Fundraising account is off by $1,000. The total
field cost for the turf was $921,700. $500,000 came
from the Athletic Fund and $421,700 was funded from
Auxiliary Fund. We need to repay this account.
Athletics had $16,000 in the budget but this is not
enough to pay every year. The fall revenue looks very
good.
Softball
Softball will be putting a wooden fence. They will
also be including flagstone seating, and lightning. Our
softball player Megan Pumphrey had a GPA of 3.6 or
better and received a Distinguish All-American.
Samantha Padilla received All-Conference.
Golf/Bowling Accounts
Ten scholarships were given out this summer for the
2007 semester from this account.
Baseball
Baseball field has been built. They are in the process
of building stadium bleachers and have baseball lights.
First year team was Oscar Sigala and Daniel Gonzalez.
Daniel received an honorable mention.
Training Room
Mr. Gorski had 18 architect students do a design for
the Athletic Club house and training room between the
baseball and softball field.
Additional Update
There will be a survey regarding the basketball that
will be done with Ms. Arvis Jones. How much will it
cost? How will the study body feel about bringing
Basketball, since it is funded by student fees? The
earliest time to add Basketball would be for the 20092010 school year.
I.
New Business
Ms. Josette Shaughnessy was appointed as the Chair
Person and Mr. Ken Gorski was appointed Co-Chair
for the Athletic Advisory Committee. There will be a
Fall Festival on October 31. Ms. Shaughnessy
suggested that our athletes participate in the Miracle
League and be part of the Angels.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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April 21, 2008
that he was not aware that this survey was
coming up until he received it in his mailbox.
Faculty was upset about this survey since they
had not been notified and didn’t know why the
Athletic Department wanted to bring in
basketball. Dr. Campos stated that the
recommendation came from Willie Cager who
went directly to the board. Mr. Huerta asked
the SGA President to put out a survey. This had
nothing to do with Athletics. Mr. Gorski said
that some students asked about soccer since we
have a soccer field and not a basketball
complex.
MEMBERS PRESENT: Dr. Tammie Campos, Ms. Josette
Shaughnessy, Mr. Daniel Gonzalez, Mr. Jose Maldonado,
Mr. Ken Gorski, Ms. Hazel Silva, Ms. Yvette Chuca, Mr.
Peter Felix and Mr. John Burch. Non-members present: Mr.
Felix Hinojosa and Ms. Claudia Del Hierro
MEMBERS ABSENT: Ms. Gabriela Ramos
I.
Meeting was called to order at 1:10 p.m.
II.
Minutes were approved at 1:15 p.m.
III.
Introductions: Peter Felix, owner of Viva
Environmental, was introduced as the new
community representative.
IV.
E. Training Room Update
Due to our high winds, there was some damage
to the training room. Ms. Shaughnessy asked if
the Athletic Department had contacted Juan
Flores to make sure the training room had been
added to district property for insurance
purposes. Mr. Hinojosa stated that he had
contacted Juan Flores and Mr. Flores had said
that he had contacted Mr. Nugent. They are
currently waiting on a letter so that they can get
it to the board for the approval. Board approval
then would allow them to get these two
buildings insured.
Athletic Director Report
A. Baseball
Baseball team will possibly make it to the
Regional Playoffs. They are still waiting for
phases II and III to begin. They now have two
cottages; one for a study hall and the other one
for athletic trainers.
B. Softball
Mr. Hinojosa asked about increasing the $1.00
per credit hour to raise money for athletics. Ms.
Shaughnessy said that before we can have an
increase, it first needs to go to the Tuition and
Fees Committee. The Athletic Fee is part of
tuition. Once the committee is convened, Dr.
Campos or Mr. Hinojosa should go to the
Tuition and Fees committee to explain why the
Athletic Department needs the increase.
Softball will not make it to the play-offs. They
will be ending their season next week. Coaches
and players will be evaluated for the coming
season. Softball has all their wood for the
wooden fence that will be built in the Softball
Complex. They are currently waiting on man
power for this project. Currently, we are 4th or
5th in line before our fence gets built.
C. Cross Country
Daniel Gonzalez asked when restrooms and
water fountains would be installed at the
baseball and softball field. Dr. Campos said
that water fountains should have been out there
a year ago. John Burch said that SGA could
possibly find some money to help with the
restrooms and water fountains. Then Dr.
Campos asked about shades being placed in the
Baseball and Softball Field. SGA could come
in to help with the shades for the field.
Cross Country will be recruiting locally for the
Fall 2008 Cross Country/½ Marathon season.
They will be hosting a college meet that will
benefit the high school and college community.
Coach Hinojosa is coordinating with Clint
Independent School District to host this event
late October.
D. Status on Basketball Update
A survey was made asking students if they
would accept an increase in tuition to have
Basketball added. The results of the survey
were 52% - no and 48% - yes. As of right now
students are not willing to fund such project.
Mr. Gorski stated that he didn’t have one
positive response for this survey. He also said
V.
Financial Report
Ms. Shaughnessy passed out the Athletic
Department budget report. She talked about the loan
that the Athletic Budget borrowed from the
Auxiliary Fund to pay for the Baseball Turf. One
way that the Athletic Department can pay for this is
Z:/INTERCOLLEGATHLETICS MINUTES(COMBINED)
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
19
to recommend to the president a tuition increase. An
increase presentation should be made to SGA. For
background purposes, Dr. Campos asked if students
were told about the athletic fee they currently pay
prior to the fee implementation? She also asked if it
was presented as a temporary or permanent fee. She
was informed that students were given a survey to
assess whether or not they would accept the
increase. The students supported the athletic fee
increase on a permanent basis. John Burch would
like a presentation on the proposed athletic fee
increase to show how this increase will affect the
students. Mr. Gorski asked if the funding for the
turf included the bleachers and lights. Ms.
Shaughnessy and Dr. Campos stated that bleachers
and lights were not included; .those two items could
not happen until there is additional funding. Mr.
Hinojosa said Mr. Nugent is working on phase II
and phase III.
Difficulties with the Athletic Budget were discussed.
At the current repayment rate, it will take 10 years to
pay off the loan for the turf. The loan must be
repaid before bleachers and lights can be purchased.
The importance of finding a way to pay off the loan
for the turf as soon as possible was stressed. John
Birch asked to see if our teams have spoken to
community reps to see if they can help with funding.
VI.
Felix was asked to explain at faculty development to
faculty how the Athletic Department functions. This
way they know about the role of the athlete and the
role of the instructor are. Hazel Silva recommended
that Felix contact Carina Ramirez so that Felix
Hinojosa can address the Faculty Senate. They also
suggested that a flyer be given to the division
offices.
VII.
New Business
Yvette Chuca asked why the Athletic Department
had changed their colors. Mr. Hinojosa said no
color was changed. He stated that the school colors
were black/white. The only thing that they did was
to add orange as an accent color. It is very hard to
get teal on the uniforms, plus it is very expensive.
Ms. Chuca said that the way the Tejano Tribune
presented the color change made it seem that they
had changed the school colors.
VIII.
Next Meeting
The next meeting will be scheduled the second week
of September.
IX.
Adjournment: 2:38 p.m.
Old Business
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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INTERCOLLEGIATE ATHLETICS COMMITTEE
MINUTES FOR 2006-2007
January 11, 2007
MEMBERS PRESENT: Dr. Tammie Campos, Ms. Josette
Shaughnessy, Mr. Jose Maldonado, Ms. Ivette Chuca, Mr.
Ken Gorski, Mr. Bob Cook, Mr. Anthony Martinez, and Ms.
Gabriel Ramos. Non-members present Mr. Felix Hinojosa,
Mr. Shannon Hunt, Ms. Amanda Gamboa and Mr. Dana
Eisenga.
ABSENT: Ms. Hazel Silva and Mr. Damian Tovar
B.
Scholarships – Dana Eisenga gave an update on the
2.25 GPA that each scholarship student must maintain.
Members of the committee support the minimum 2.25
GPA. Information was given about the funds raised
from the golf and bowling tournaments.
C.
Faculty development – The athletic department would
prepare a faculty development class for the Fall 2007
semester.
FINANCIAL REPORT: Josette Shaughnessy clarified the
$3.00 per student and the $1.00 per credit hour student fee.
NEW BUSINESS:
A.
Field project – Mr. Bob Cook received an update on
the field improvements, turf, bleachers, clubhouse and
lights.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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INTERCOLLEGIATE ATHLETICS COMMITTEE
MINUTES FOR 2005-2006
February 20, 2006
MEMBERS PRESENT: Josette Shaughnessy, Jose
Maldonado, Ivette Chuca, Manuel Velez, Joshua Cordova,
Jennifer Contreras, Felix Hinojosa and Dana Eisenga (exofficio)
D.
ABSENT: Hazel Silva, Damian Tovar, Bob Cook
WELCOME: Committee chair, Felix Hinojosa, welcome the
committee members.
FINANCIAL REPORT: Josette Shaughnessy gave an
overview of the Department of Athletics budget. She stated
that with the current $1.00 per hour fee that the athletics is
within the budget establish by the EPCCCD. Other
discussion involved the explaining of the budget and its
components.
The scholarship would be awarded to second-year
student-athletes who can graduate after the summer
semester. The student-athlete must have an overall
athletic GPA of 3.00 or better; and the maximum
award would not exceed nine hours. Those being
eligible would be determined by the athletic office and
the athletic counselor. The scholarship award would
be submitted to the Financial Aid office or
disbursement.
ELIGIBILTY REPORT: Dana Eisenga gave an overview
of the athletic eligibility and provided the eligibility forms for
the 2005-2006 cross country, half marathon, and baseball and
softball programs.
NEW BUSINESS:
A.
Class attendance – The committee was informed of the
District policy on authorized absences from class due
to college sponsored activities. There are occasions
when an instructor doesn’t know about this policy. It
was recommended that this is a topic that could be
discussion during Faculty Development. Also mention
was the fact that this could be send via email to all
instructors, except for part-time instructors.
B.
Student Athletic Academic Reports – The committee
was informed that this was recommended by SACS.
The reports were going out three times a semester, but
now two times a semester. Reason was that the first
report usually in the first part of September and
February had very little response and was too early in
the semester. The three faculty representatives were
asked to convey the important of this report. The
Athletic Department coaching staff deems these has
very important and have on occasion suspended a
student-athlete for poor academic performance.
C.
Lights and canopy for the baseball and softball fields.
This was a topic of discussion submitted by the
President of the Student Government Association.
After discussion of the topic, Ms. Shaughnessy
indicated that lights have been approved, but she
would get back on this.
The disbursement of the scholarship monies raised by
the golf tournament and upcoming bowling
tournament. At present there have been no scholarship
awards from this account. Mr. Eisenga explains the
rules established by the NJCAA pertaining to athletic
scholarships, which he verified by telephone with the
NJCAA for accuracy. After discussion, the committee
has recommended that these funds to use to awarded
athletic scholarships for the Summer Semester, IAW
NJCAA guidelines. The recommendation is as
follows:
E.
The EPCCCD web page. Discussion on this topic
stated that 9 of 11 schools in the WJCAC have
“Athletes” on their home page. The only schools that
didn’t were Western Texas College and El Paso CC.
The athlete department receives inquires on how to
find the athletic site on the EPCC web page. It is
easier for a potential student-athlete to find the
athletics web site when the link is located on the
“Home Page”. The committee has recommended that
EPCC establish a link for athletics on its home page.
OTHER BUSINESS:
The discussion of GPA requirements for the award of athletic
scholarship. EPCC established a policy that all studentathletes who receive an athletic scholarship must maintain an
overall GPA of 2.00 or better per each full time semester in
intervals of 12 hours per semester. This was established
when the NJCAA had an eligibility GPA of 1.75.
Starting with the 2005-2006 academic year, the NJCAA
approved an increased to the eligibility GPA to 2.00. It was
discussed by the committee to increase the athletic GPA to
2.25 for the award and maintaining the award for an athletic
scholarship. The committee has recommended that the
athletic policy be changed for the award of an athletic
scholarship to 2.25.
ADJOURN: The meeting adjourned at 2:15 pm.
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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