INTEGRATED TECHNOLOGY COMMITTEE 2014-2015 MINUTES

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INTEGRATED TECHNOLOGY COMMITTEE
For College Procedure
2.01.01.14: Committees
2014-2015 MINUTES
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
October 6, 2014
ASC A400
Members in attendance: Dr. Carlos Amaya (chair), Ms.
Tonie Badillo, Ms. Rebekah Bell, Mr. Marco Fernandez, Mr.
Oscar Baeza, Ms. Cheryl Bowman, Ms. Jennifer Campbell,
Ms. Christina Dominguez, Ms. Debra Farrelly, Mr. Bob
Jones, Mr. Erick Garcia, Dr. Jenny Giron, , Dr. Enayatallah
Kalantarian, Mr. Scott Mann, Ms. Nancy Muniz, Mr. Enrique
Quintana, Mr. Nadar Rassaei, Mr. Sergio Saenz-Rivera, Ms.
Luz Taboada, Ms. Shanan Valles,
C.
A review of the Virtual Desktop Initiative
was given by Marco Fernandez. Updates on
the pilot phase and future implementation
was given. Progress will continue throughout
the academic year. All labs requesting
replacement items, which were affected by
the VDI initiative have been evaluated and
replacements made. Money remains from the
$85,000 allocated in 2013-2014 to continue
to provide lab support as the VDI is
implemented.
D.
Discussion of “charge” for 2014-2015
included
Members not in attendance: Ms. Lisa Elliot, Ms. Debbie
Espinoza, Mr. Ruben Villalobos.
Guests: Ms. Nancy Gamez
I.
The meeting was called to order by the Chair at 3:10
p.m.
II.
A welcome and overview of the committee core
functions and tasks was provided by the Chair
Carlos Amaya. All present members introduced
themselves.
III.
Charge and Budget Report
A.
A review of the purpose and previous charge
of the Committee was given by Carlos
Amaya. Activities from 2013-2014 and
overview of requisitions was given.
B.
Review of submission processes utilizing
new revamped website was given by Carlos
Amaya
E.
1.
Exploration of continuing to
implement “technology ready
classrooms”. At the rate of
implementation the process will take
multiple years to completely convert
all EPCC classrooms to “tech ready”.
2.
Increasing charge to include faculty
offices (such as adjunct offices
requested in 2013-2014) and
conference rooms utilized by students
for meetings (such as conference
rooms requested in 2013-2014)
A general discussion on additional sources of
funding occurred.
1.
Some members argued for lobbying
EPCC Board of Trustees for
additional funding.
2.
Some members argued for examining
the availability of grants to assist with
technology related conversion
projects.
3.
Some members argued for exploration
of new vendors who may be able to
provide lower priced items.
4.
A report on budgets and the budgetary
process was given by Dean Badillo to
Recommendations for changes to process
were made:

Remove option of “block requisitions”
that are difficult to fill because they
contain multiple items and have a larger
requested total.

Create an option for the requestor to
designate their own category for the
requisition to avoid confusion
concerning the nature of the requested
item.
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help explore the sources of funding
for the IT committee and to help
understand how the “student
technology fee” is allocated.
5.
F.
A request was made to invite Debbie
Espinoza from purchasing and Nancy
Gamez to present at the next meeting
concerning budgets and estimates on
Tech Ready Classrooms
Discussion of charge was tabled pending
further presentation of information at the
Nov. 3 meeting.
EPCC does not discriminate on the basis of
race, color, national origin, religion, gender,
age, disability, veteran status, sexual
orientation, or gender identity.
IV.
B.
Rebekah Bell will continue in position of
Secretary
C.
Nominations for open position, Vice Chair
were entertained from the floor.
1.
Henry Quintana, Christina
Dominguez, and Scott Mann were
nominated.
2.
Scott Mann elected Vice Chair to
serve until Fall 2015 when he will
assume the position of Chair.
V.
The next meeting will be on Nov. 3, 2014 3 p.m. – 5
p.m.
VI.
Adjournment: The meeting was adjourned at 4:50
p.m.
Elections
A.
Carlos Amaya has advanced from the
position of Vice Chair to Chair.
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November 3, 2014
Members in attendance: : Dr. Carlos Amaya (chair), Dean
Tonie Badillo, Ms. Cheryl Bowman, Ms. Lisa Elliott, Ms.
Debbie Espinoza, Mr. Marco Fernandez, Dr. Jenny Giron,
Mr. Scott Mann, Ms. Nancy Muniz, Mr. Enrique Quintana,
Mr. Nader Rassaei, Mr. Sergio Saenz‐Rivera, Ms. Luz
Tabado, Ms. Shanan Valles
and a $50 tuition charge was added to allow
the support of upgrading technology. It is not
a technology fee; it is a part of tuition.
Because of this, the $50 is not given in its
entirety to the committee. Some of this
money is allocated to operate technology.
Members not in attendance: Ms. Christina Dominguez,
Mr. Erick Garcia, Mr. Ruben Villalobos
Some of this money goes to the IT
Committee, but it also goes to support
Banner, our ERP system. It is also used to
pay BlackBoard fees. The Microsoft Campus
agreement, as well as other software licenses,
is covered in part by the IT Committee. The
library automated system and college
scheduler for students are also covered in part
by the IT Committee. Two millions dollars of
IT Committee funds have also been allocated
to the VDI project. This is a costly project
up‐front, but it will be a good investment in
the long run because we will no longer have
to do computer rollouts. We have done three
of these in the past, each over two millions
dollars. Another project is the wireless
project and $400,000‐$500,000 funding has
been allocated for that. The voiceover IP is
another pending project that is one million
dollars and is in process of implementation
right now.
Called: Mr. Oscar Baeza, Ms. Rebekah Bell, Ms. Jennifer
Campbell, Ms. Debbie Farrely, Mr. Bob Jones, Dr.
Enayatallah Kalantarian
Guests: Ms. Arlene Alarcon, Ms. Nancy Gamez, Mr. Al
Lawrence, Mr. James Valdez
I.
Welcome
Dr. Carlos Amaya called the meeting to order at
3:10 and thanked all in attendance, especially invited
guests, for their attendance at the meeting.
There were a lot of big policy and procedural
questions in the last meeting, so Dr. Amaya arranged
several presentations to help new members get up to
speed with the different aspects of the committee
and its charge
II.
In the past, the charge of the committee was
to support instruction, but two years ago, the
charge of the committee changed to include
supports to student instruction.
Approval of Minutes
Ms. Elliott noted that the title on the minutes was
“Information Technology” and should be changed to
“Integrated Technology.”
A series of questions regarding the budget
were asked and Dr. Giron addressed those
questions, including the possibility of a larger
budget, the sustaining of purchased
equipment, the equipment replacement
committee, and the possibility of Continuing
Education requests being funded by the IT
Committee.
Mr. Nader Rassaei spoke up and said his name was
spelled incorrectly. Ms. Debbie Epinoza noted that
her name was misspelled in IIIEe and Ms. Gamez’s
name in the “Guests” section was also misspelled.
Mr. Mann made a motion to approve the minutes
with the above‐mentioned revisions and Ms. Elliott
seconded. All present agreed to approve the minutes.
III.
B.
Mr. Al Lawrence, Director of Grants
Management
Invited Informational Presentations
A.
Dr. Jenny Giron, Vice Presidency of
Information Technology
Dr. Giron gave a historical overview of the
committee. The IT Committee was formed in
the late 1990s because the increased use of
technology was not reflected at the college
and there was no budget for it. Students were
asked if they would support a tuition increase
to support technology. Students approved this
Mr. Al Lawrence, James Valdez, and Arlene
Alarcon joined the meeting. As way of
introduction, Mr. Lawrence clarified that the
grants office is not looking to give funding to
the IT Committee, but after specific needs
have been identified by the committee, the
Grants Management Office can try to pursue
those needs via grants.
Mr. James Valdez presented information
about grants to the IT Committee. His
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attend a Spring Faculty Development
workshop in order to test Penvue.
PowerPoint presentation and the packet
distributed at this meeting are attached to the
meeting minutes for reference.
E.
C.
Ms. Debbie Espinoza, Purchasing
Department Buyer
Mr. Marco Fernandez shared a presentation
to clarify the roles and responsibilities of
Information Technology as well as the
department’s ongoing projects. A copy of his
PowerPoint presentation is attached to the
meeting minutes for reference.
Ms. Espinoza shared a PowerPoint with the
IT Committee and that explained the
purview, process, and procedures of the
Purchasing Department. A copy of this
PowerPoint is attached to the meeting
minutes for reference.
IV.
D.
Ms. Nancy Gamez, Manager of Media
Services
Discussion of Agenda for December 1st Meeting
Dr. Amaya recommended that the December 1st
meeting focus on discussing the day’s presentations
and setting committee goals for the rest of the
academic year. Committee members present agreed
to this plan.
Ms. Gamez gave a presentation breaking
down the costs of the Technology Ready
Classrooms. A copy of her PowerPoint is
attached to the meeting minutes for reference.
V.
Ms. Valle asked about Penvue and the
possibility of the technology replacing the
tech ready rooms. Ms. Gamez explained that
the technology is being tested right now and
to visit the Technology Resource Center or
Mr. Marco Fernandez, Executive Director
of Network Systems and Support Services
Adjourn
Mr. Mann moved to adjourn the meeting at 5:25
p.m. All present agreed and the meeting was
adjourned.
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February 2, 2015
ASC A400
Members in attendance: Dr. Carlos Amaya (chair), Ms.
Tonie Badillo, Mr. Oscar Baeza, Ms. Rebekah Bell, Ms.
Christina Dominguez, Ms. Lisa Elliot, Ms. Debra Espinoza,
Dr. Jenny Giron, Dr. Enayatallah Kalantarian, Mr. Scott
Mann, Ms. Nancy Muniz, Mr. Enrique Quintana, Mr. Nader
Rassaei, Mr. Sergio Saenz-Rivera, Ms. Luz Taboada
B.
V.
The form and email with recommended
revisions was adopted and will be made
available electronically to EPCC employees.
Grants
A.
Report from the Grants subcommittee
indicated that grants can only be applied for
based upon specific need. There are no
general grants that can be secured. However,
when a specific need is identified then we
can continue to proceed with a grant as a
funding solution.
B.
The Bill and Melinda Gates Foundation was
listed as a particularly promising grant
funding source for future perusal.
Members not in attendance: Ms. Cheryl Bowman, Mr.
Marco Fernandez, Mr. Ruben Villalobos.
Absent but called: Ms. Debra Farrelly, Ms. Shanan Valles,
Ms. Jennifer Campbell, Mr. Erick Garcia, Mr. Bob Jones.
Guests: Ms. Nancy Gamez
I.
The meeting was called to order by the Chair at 3:09
p.m.
II.
Minutes from December 1 were reviewed. Changes
were made to grammatical errors. Minutes were
adopted.
VI.
III.
Vendor Fair
A.
B.
IV.
There is an issue with securing space for the
Vendor Fair at the ASC. All major rooms are
“booked” on the target date.
Recommendation made to hold in an
alternate location, such as a hallway. A
discussion on viability of alternate locations
was held. Viable location was not found for
target date.
Tech Ready Classrooms
A.
A discussion on the ease of access and utility
of the Tech Ready Classrooms was held.
Comments were solicited both from the
committee and also from the community at
large. Included comments are as follows:
1.
The white wall solution creates a
significant glare when the projector is
turned on.
a.
Solutions to this problem are
currently being pursued by the
IT department. There are
several potential solutions that
would include an overlay to
reduce glare or a replacement
board.
b.
Different lenses and bulbs are
also potential solutions, with
experimentation with a “short
throw” lens being tested.
However, these lenses are
significantly more expensive
than the projectors that are
currently in use.
Change of date is recommended. The Vendor
Fair will be held on March 2. ASC
Auditorium was reserved to be available
throughout the day.
1.
Nancy Gamez will be notified of
vendors to be able to make equipment
and electrical connections available.
2.
List of Vendors has been created from
the approved EPCC vendors listing.
Submission Form.
2.
A.
Recommended changes to the submission
form were reviewed. Changes accepted, and
additional revisions were recommended.
Changes to email announcement were also
recommended.
The white wall solution leaves a
noticeable residue that is difficult to
erase and makes the board unusable
over time.
Solutions to this problem are being
employed. The erasers issued will be
replaced. Cleaning fluid will be made
available in these classrooms.
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11/20/15
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3.
Podiums were substituted after project
was adopted by the committee to
reduce cost. Additional comments by
staff of CSD indicated that adjusting
system for podium would not have
been effective for students with
reduced mobility. Wireless devices
are available for students who need
accommodation with the podiums
allowing for full access to the Tech
Ready Classroom.
VI.
B.
Podiums are not as originally viewed
in the 2014 Vendor Fair and are not
adjustable.
Submissions will be accepted between 3-16
and 3-27. The first week of April will be
utilized to address any submissions that were
received late. During the April meeting the
committee will consider offered submissions.
VII.
The next meeting will be on March 2, 2015 3 p.m. –
5 p.m.
VI.
Adjournment: The meeting was adjourned at 4:26
p.m.
Preparation for Submissions
A.
Listing of instructions for submission will be
given on the Website. It will add and
highlight IT approval timelines and needs.
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March 2, 2015
ASC A400
Members in attendance: Dr. Carlos Amaya (chair), Ms.
Tonie Badillo, Ms. Rebekah Bell, Ms. Lisa Elliot, Mr. Marco
Fernandez, Mr. Erick Garcia, Mr. Bob Jones, Mr. Scott
Mann, Mr. Nader Rassaei, Mr. Sergio Saenz-Rivera, Ms. Luz
Taboada, Ms. Shanan Valles.
Members not in attendance: Ms. Cheryl Bowman, Ms.
Jennifer Campbell, Ms. Christina Dominguez, Dr. Jenny
Giron, Dr. Enayatallah Kalantarian, Ms. Nancy Muniz, Mr.
Enrique Quintana, Mr. Ruben Villalobos.
IV.
4.
Training could be offered at event to
assist with other technology issues
5.
The Spring 2016 fair will be held later
in the day to avoid the morning “lull”.
Recommended time 11 a.m. - 4 p.m.
6.
Recommend name change to attract
additional guests.
Submission Process
Absent but called: Mr. Oscar Baeza, Ms. Debra Espinoza,
Ms. Debra Farrelly, Ms. Jennifer Campbell.
A.
In near future submission process will be
moved entirely online.
I.
The meeting was called to order by the Chair at 3:08
p.m.
B.
II.
Minutes from February 3 were reviewed. Changes
were made to “absent by called” list. Minutes were
adopted.
Clarification needed on submission form for
2016 relating to any training needed for
equipment that is purchased. If item is
purchased and the training is not similarly
provided it may still be under-utilized.
C.
III.
Vendor Fair
Efforts of the IT department in assisting with
all submissions and updates to the system
were formally recognized.
D.
An email will be drafted to remind budget
heads of submission deadlines. All
committee members were reminded to be
available to assist and inform the submission
process for interested individuals in their
disciplines and campuses.
A.
B.
The vendor fair was considered a great
success. There was a slow flow of guests in
the morning but was well attended in the
afternoon. The size was greater than last year
with more vendors.
Survey feedback from fair was reviewed.
Generally comments indicated that fair was
well received. Some changes were suggested.
V.
Other business
A discussion on Smart Device Applications
requiring the collection of certain personal
information was held. A recommendation was made
to download the Outlook Application to assist with
email access on Smart Devices.
1.
Vendors needed more time to prepare.
Date for event will be determined in
the Fall of 2015.
2.
Invite community partners and local
school districts to attend to increase
attendance.
VI.
The next meeting will be on April 6, 2015 3 p.m. – 5
p.m.
A letter should be drafted thanking all
participants
VI.
Adjournment: The meeting was adjourned at 4:00
p.m.
3.
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April 6, 2015
ASC B520
traffic area. After 1 ½ years of attempts to
fully implement the system is “workable but
not ideal”. IT has studied the situation and is
now identifying more ideal candidates for
VDI implementation in order to perfect the
system prior to implementation in high traffic
areas. They will be testing in areas such as
Math Labs, Reading Labs and other areas
where more control can be exercised in order
to assure ease in transition to VDI.
Members in attendance: Dr. Carlos Amaya (chair), Ms.
Tonie Badillo, Mr. Oscar Baeza, Ms. Rebekah Bell, Ms.
Jennifer Campbell, Ms. Lisa Elliot, Ms. Debra Espinoza, Mr.
Marco Fernandez, Mr. Erick Garcia, Mr. Bob Jones, Dr.
Enayatallah Kalantarian, Mr. Scott Mann, Ms. Nancy Muniz,
Mr. Enrique Quintana, Mr. Nader Rassaei, Mr. Sergio SaenzRivera, Ms. Shanan Valles.
Members not in attendance: Ms. Cheryl Bowman, Ms.
Christina Dominguez, Ms. Debra Farrelly, Dr. Jenny Giron,
Ms. Luz Taboada, Mr. Ruben Villalobos.
1.
The TM Reading lab, Writing lab,
Math lab, and Libraries are candidates
for VDI implementation.
Guests: Ms. Nancy Gamez
I.
The meeting was called to order by the Chair at 3:15
p.m.
2.
The ASC Pilot phase is considered
“working and usable”
II.
Minutes from March 2, 2015 were reviewed.
Changes were made to “absent by called” list, Eric
Garcia was present. Minutes were adopted.
3.
BSC labs and others of this type will
be implemented at a later date.
III.
Updates
IV.
Submissions Reviewed
A.
A.
B.
Zones will install a sample “Digital Wall”
with supporting equipment and software for
30 days for the committee to review. The
room will be located at the ASC. The room
number will be announced.
Nancy Gamez updated the committee
concerning the ongoing “White Wall”
modifications. There are two solutions that
can be viewed by members of the committee.
1.
2.
3.
1.5 million dollars’ worth of equipment has
been requested.
B.
Is a plastic overlay that reduces glare.
This can be installed over the existing
white wall and serves similar
functions (ease in cleaning,
projecting, can be written upon with
Dry Erase Markers).
The experimentation with a “short
throw” projector. The projector would
also decrease glare but is a costly
piece of equipment at 19,626$.
C.
1.
Item #276 possesses a decimal error
2.
Item #400-401 is an empty
submission
Discussion on priority of purchasing. The
following priority listing was created. The
priority codes are:
1=student only 2=student + staff/faculty
3=staff/faculty only
4=uncategorized (duplicate, incomplete, etc.)
5=set aside as discussed for VDI
Both items are available for viewing
at VV classrooms. The film overlay is
in use in VV A2515 and RG H157.
The short throw projector is available
for use in VV A1124.
Marco Fernandez updated on the committee
on VDI developments. The original charge of
the VV VDI experiment, as approved by the
IT Committee, was to test VDI in a high
The committee noted several typos in
submission totals and duplications of requests
in the submissions.
3l Item 191-192, 194-195, 271-272,
310, 223 are all apparently duplicate
submissions.
D.
C.
Approximately 300,000$ will be available for
use in purchasing submissions during this
round. Approximately
Items that will be obsolete when VDI is
implemented will be classified as Item #5.
Marco Fernandez will review the list and
provide the committee with information
concerning which requests would be effected.
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V.
Other business
A discussion concerning how to adjust the
submission form so that it automatically classifies
submission was held. Item will be reviewed for next
adoption cycle.
VI.
The next meeting will be on April 20 3-5 p.m. in
ASC B520
VI.
Adjournment: The meeting was adjourned at 4:44
p.m.
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INTEGRATED TECHNOLOGY COMMITTEE
2013-2014 MINUTES
November 8, 2013
Members Present: Dr. Carlos Amaya, Tonie Badillo, Oscar
Baeza, Rebekah Bell, Cheryl Bowman, Fan Chen, Miguel
Contreras, Gloria Cordona, Lisa Elliot, Erick Garcia, Dr.
Jenny Giron, Bob Jones, Dr. Kalantarian Enayatallah, Dr.
Gail Rioux, Dr. Olga Valerio.
b.
Changes to the Banner Platform. IT is
currently planning for new deployment and
installation of hardware.
c.
A “single sign-in” initiative, which will be
complete within the next 6-8 months. This
initiative will manage multiple passwords and
logins. The intention of the project is to
correct a number of difficulties. Especially
mentioned were the difficulties presented to
non-technology savvy students for whom
managing multiple passwords has proved to be
an obstacle.
d.
An increase in the need for wireless access
Members Absent: Debra Farrelly, Marco Fernandez, Art
Gonzales, Hector Padilla, Terry Sealing, Debra TomacelliBrock, Julieana Toth, Ruben Villalobos.
Meeting called to order 2:18 p.m.
Item #1: Welcome
Lisa Elliot (Chair) reviewed the agenda and provided an
overview of decisions to be made by committee.
Wireless Issues: A discussion on wireless needs and issues
occurred noting the following in the following order:
Item #2: Minutes
1.
Current Wireless coverage is not sufficient. There
must be an increase of nodes for better coverage.
Hard drop lines are not always possible.
2.
Smart Classrooms: Originally planned for 100
completed classrooms. Currently 78 completed
classrooms and 22 were left incomplete due to shift of
funding to VDI.
Upon review of minutes a motion was made by Carlos
Amaya to accept the minutes without revision. Motion
seconded by Oscar Baeza. Motion unanimously carried.
Item #3: Review of IT Master Plan
Items mentioned are addressed in order of being raised:
1.
Layout of the plan very accessible and easily read. It
is a very clear document.
2.
Review of the document left several committee
members energized and excited about future potential.
3.
Although very recent, the document is considered
“dated”; it is a 5 year plan and new planning has
already begun. New planning focuses on
departmental level. Initiatives for the next Master
Plan will begin “at the bottom” rather than focusing
on “top down” initiatives.
Concerning past projects, adoptions and forms:
1.
4.
In the current plan, projections for growth,
institutional needs, and implementation of projects
was incredibly accurate.
5.
Future plans probable inclusions:
a.
1 year updates, because technology is a rapidly
changing area.
It was remarked that informal polling by many
members of the committee generated two major
themes:
a.
Displeasure with current wireless coverage.
b.
The need to update hardware and software in
existing Smart Classrooms.
2.
It was noted that in the past equipment was purchased,
but only utilized by one campus or discipline.
Communication concerning district needs must be
facilitated to assure that adopted equipment has broad
application and availability.
3.
Use of the previous request form was diminished
because of complexity of the form. The form requires
revision.
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4.
Use of previous form resulted in duplications of
technology requests due to lack of database district
wide.
5.
License compliance for purchased software was an
issue due to limitations on licenses and campus
designated for their use.
2.
500,000$ fee for use of Oracle (this is a yearly
expense)
3.
500,000$ Black Board (yearly expense)
4.
35,383$ Tejano Alert (yearly expense)
Item #5: Approach/Process for 2013-2014
6.
7.
8.
Sustainability of previously adopted technology an
ongoing issue (see item #2) due to Dean’s budgets
being utilized to maintain purchased equipment.
Many Deans and support areas lacked the funding to
maintain the technology purchased by IT committee.
Committee generally discussed the need to consider
our adoption of a technology project to also
encompass an implicit commitment to maintenance
over time.
A general discussion on lack of practicality
concerning the “software”, “hardware” adoption cycle
occurred. There is general agreement that it is
impractical to not bundle the need for both the
equipment and the software to support it.
Adjunct faculty complain that the technology
available in part-time offices and for general use are
highly dated.
Currently active projects:
1.
Wireless Expansion proposed to be completed by
Spring Break 2014
2.
Voice over IP
3.
Virtualization (currently in pilot stage)
Committee Actions Taken:
Committee agreed by general assent to allow a combination
of software and hardware to be requested from the committee
during the next year.
Committee agreed by general assent that previously adopted
projects require revisiting to identify need for upkeep.
Committee Adoption Process Discussion
Item #4: Past Projects
A discussion on Smart Classrooms and details was held.
An itemized list as reviewed in the meeting is attached at the
end of these November 8, 2013 minutes. This list was
reviewed by the committee chair and generally was discussed
in terms of hardware, software, and licenses.
A discussion concerning the budget and how the committee
budget functions was held. The College does not have a
student technology fee, but $50 from every credit student is
collected in tuition that is part of tuition revenue, and funds
are allocated toward IT needs. This fund is accessible
through Dr. Giron’s office as the budget head of the IT
committee. The fund is utilized to pay for all technology
issues, district wide including: Banner, Black Board, Adobe,
Microsoft, etc. all software licenses and upgrades, Library
related technology, and Technology related services. In
addition to these the Integrated Technology committee also
reviews requests for technology generally related to
instruction. These typically include a “big ticket” designated
item for a calendar year and other small projects. These
requests are submitted to the committee via the request form
and reviewed for adoption. Once adopted the IT committee
submits the budget needs to Dr. Giron’s office. The annual
budget for the IT committee is determined and allocated
based on the priorities or initiatives proposed by the
committee. Last year $400,000 was allocated to the IT
Committee and $246,660 was spent for requests submitted.
Currently projects being enacted by IT department include:
1.
1 million dollar virtualization project, which is
ongoing. This is a current demand on the technology
budget.
1.
Cost of each classroom to create is $18,000.00
2.
Room screens have been an ongoing issue. Difficult
to locate in the room. Frequently block the black
board. Because of this “white walls” have been
piloted at ASC. White walls are walls that can be
used as screens or white boards.
A conversation on the ability to split a screen with a “lady
bug” and a computer projector was held. The general answer
was that this is feasible and perhaps training on such topics
would assist in the tension of the projector screen location
debate.
Committee Actions Taken:
By general consent the committee agreed that the informal
survey data indicated a desire by faculty to have improved
access to Smart Classrooms. Bob Jones noted that frequently
the Smart Classrooms are requested and are consistently
“booked” with a class or activity. The demand for additional
maintenance and generation of Smart Classrooms seems high,
based on informal and anecdotal data.
1.
A survey was proposed to elicit more formal data
from Faculty and Staff on the current use of Smart
Classrooms. A motion was made to create a survey
for distribution during the Fall 2013 semester. Motion
carried. Rebekah Bell, Miguel Contreras, and Oscar
Baeza were appointed to committee to revise previous
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technology survey. Dr. Giron will provide a copy of
the original technology survey to the committee.
2.
Priority of the survey will be to assess the current
perceived needs and value of Smart Classrooms.
3.
Both faculty and staff will be surveyed.
4.
Distribute district wide, contact District Wide
Coordinators to assist with distribution.
Item #7: Other business
A general discussion on the need to update printers in the
staff offices was held. This branched into a discussion on the
general refurbishment process. The speed of the process and
general time lines for refurbishment was discussed.
A motion was made to create a Memo indicating future IT
projects and addressing IT issues for staff/faculty. Dr.
Amaya was selected to create this memo for distribution to
campus coordinators.
Item #6: Revision to Request Form Memo
Item #8: Next meeting
A motion was made to create a subcommittee to address
revisions to request form. The motion was seconded and
carried. Lisa Elliot, Dr. Carlos Amaya, and Fan Chen will
work to revise the form.
The next meeting will be held during Faculty Development
week, Thursday January 16 from 10 a.m. – 12 p.m. Potential
vendors and survey results will be discussed at this meeting.
1.
Completed form will be available for web
implementation.
Meeting adjourned at 3:44 p.m.
2.
New form can be submitted by faculty, District W ide
Coordinators, and/or Campus Deans.
3.
New form to have section intended to indicate if
technology request has been shared with the district
wide discipline/campus.
4.
New form to be available for discussion at January
meeting.
The need to have a central repository of request forms and a
sense of historic approval of requests was discussed. Future
efforts in this area will focus on centralizing communication
and tracking approval efforts.
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Addendum 1 – Item #4
PAST INTEGRATED TECHNOLOGY COMMITTEE PROJECTS

These were the major funding categories for past IT Big
Projects:

Hardware/Software










3 computer refresh (we purchased 1,600 computers cycle
(1), close to 1800 computer 2nd cycle, over 2000 3rd
cycle)
New software for all disciplines and libraries
Shared cost for SharePoint with IT Dept.
Startup laptops for students checkout use.
Software for IMS to monitor projectors and podium
activity in smart classrooms.
(3) yr. warranty cost for all hardware district wide.
Special medical training equipment for the Medical
programs (mannequins, specialized medical lab
hardware)
Notebook (laptops) for new students orientations.
Equipment and devices for Students with Disabilities.
Reading labs with hardware/software, servers (district
wide)




White Boards for classrooms, removing chalk boards
(district wide)
Overhead projectors and screens for classrooms. (district
wide)
Converted regular classrooms into smart classrooms
5 ADA podiums and installation for smart classrooms (1
for each campus)
Instructors' podiums for classrooms (district wide)
Electrical rewiring several classrooms (district wide)
District Wide Licensing

Funded several district wide software licenses (ex:
Microsoft Office, AutoCad, Math Software, Plato,
CS5,etc.)
STS Program

Funded the STS Program (Students Technology
Services)
Installation/Maintenance


Installation cost for hardware district wide.
Infrastructure upgrade to support Wireless pilot for the
district.($398,000.00 to include electrical updates)
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January 16, 2014
Members Present: Dr. Carlos Amaya, Tonie Badillo, Oscar
Baeza, , Cheryl Bowman, Fan Chen, Miguel Contreras,
Gloria Cordona, Lisa Elliot, Marco Fernandez, Dr. Jenny
Giron, Bob Jones, Dr. Gail Rioux, Terry Sealing, Debra
Tomacelli-Brock, Dr. Olga Valerio.
Members Absent: Rebekah Bell, Debra Farrelly, Erick
Garcia, Art Gonzales, Dr. Kalantarian Enayatallah, Hector
Padilla, Julieana Toth, Ruben Villalobos.
A.
Welcome. Lisa Elliott, Chair, welcomed the
committee and discussed the agenda.
B.
Faculty Development Workshop conducted by
Ivette Chuca. Tour of Learning Emporium and
trends in classroom technology.
C.
E.
1.
Dr. Olga Valerio was noted as absent in the
minutes and was present.
2.
Also, ITEM #4: Past Projects lacked the
attachment. The attachment will be uploaded
to the website.
Determine Technology-Ready Classroom
Presentation Topics for Next IT Committee. The
topics below were discussed.
1.
It was suggested that the Vendor
Presentations/Technology Conference be
paired in the spring.
2.
It was suggested that instead of having Nancy
Gamez present at a Future IT Committee
Meeting, the committee members will be able
to visit the Vendor/Technology Fair.
Review of SMART Classroom Survey Results.
Lisa Elliott presented a PowerPoint Presentation
detailing the results of the survey. The PowerPoint
will be available on the new IT Committee website.
Nancy Gamez will develop a plan with
potential dates (after spring break) and the
committee can respond to her plan.
Below are some points that were discussed during
the review.
1.
2.
3.
It was suggested that the name of the
classrooms be changed to “Technology
Ready Classrooms”.
Nancy Gamez informed the committee that a
typical wall costs approximately $250.00 and
may be requested by submitting a Design
Request.
A discussion regarding scheduling of the
classrooms was held.
a.
b.
Faculty questioned the procedure for
assigning “Technology Ready
Classrooms”. Some faculty
mentioned that it was difficult to
request the rooms and that they felt
that certain disciplines had more
access to the rooms than others.
F.
It was suggested that the Faculty
Coordinator for each discipline could
inquire as to whether the faculty in
their discipline are interested in using
the classrooms.
G.
c.
Dr. Giron advised the committee of a
new scheduling software tool that will
assist the Deans and Coordinators
when it comes to identifying and
scheduling the “Technology Ready
Classrooms”.
Review IT Committee Webpage. Lisa Elliott
presented the newly designed webpage. She
thanked the IT Department for their cooperation and
professionalism in completing the webpage.
1.
The link to Pre-Approved IT items needed to
be corrected to direct the user to the correct
page.
2.
Marco Fernandez is working on the wording
to ITEM #4 on the IT Committee Requests
Page.
Finalize IT Committee Request Submission
Process.
A motion was made to allow a one week window for
submitting IT Committee Requests during the first
week of March.
1.
D.
A discussion regarding the cost and
availability of “White Walls” in classrooms
ensued.
Approval of Minutes from the November 8, 2013
meeting. The minutes were accepted with
corrections.
The motion passed by a unanimous voice
vote.
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2.
3.
H.
Lisa Elliott will send out an email to the
faculty encouraging them to visit the IT
Committee Website prior to the submission
time so that they can familiarize themselves
with the process.
Lisa will also send out reminder emails
before and during the week that requests are
accepted.
I.
Monday, February 3 at 3 p.m.
2.
Thursday, March 6 at 3 p.m.
3.
Friday, April 4 at 10 a.m.
Other Business.
Oscar Baeza suggested that the IT Committee
should hold a Faculty Development Workshop to
inform faculty of the charge of the committee and
the process for requesting items from the IT
Committee.
Determine Spring IT Committee Meeting Dates.
Lisa Elliott announced three tentative meeting dates
for the spring semester.
Some members objected to the meetings being
scheduled only on Mondays and Fridays and
requested a Tuesday or Thursday meeting to
accommodate their attendance. The meeting dates
scheduled for the spring 2014 semester are as
follows:
1.
A motion was made to that effect and was passed by
unanimous voice vote.
J.
Adjournment of the meeting.
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February 3, 2014
Members Present: Dr. Carlos Amaya, Ms. Tonie Badillo,
Mr. Oscar Baeza, Ms. Rebekah Bell, Ms. Fan Chen, Mr.
Miguel Contreras, Ms. Lisa Elliott (chair), Ms. Debra
Farrelly, Mr. Marco Fernandez, Mr. Bob Jones, Dr. Gail
Rioux, Ms. Terry Sealing, Ms. Debra Tomacelli-Brock.
5.
B.
Members not in attendance: Ms. Cheryl Bowman, Ms.
Gloria Corona, Mr. Erick Garcia, Dr. Jenny Giron, Mr. Art
Gonzalez, Dr. Enayatallah Kalantarian, Mr. Hector Padilla,
Ms. Julieana Toth, Dr. Olga Valerio, Mr. Ruben Villalobos.
I.
The meeting was called to order by the Chair at 3:12
II.
Debbie Farrelly motioned to accept the minutes
without changes. Fan Chen seconded. Motion
carried with unanimous approval. No one abstained.
III.
Old Business
A.
Announcement Email and Submission
Process
1.
2.
Lisa Elliot reviewed the new content
of the website and opened the floor
to Committee feedback. Minor
revisions to grammatical issues
recommended. Overall content well
received.
IV.
Committee recommended inclusion
of content under “Recommended
Resources” (items that are lower in
cost and frequently requested).
Marco Fernandez will get a list of
items to include in this section.
A.
Technology Ready Classroom Vendor Fair
Updates
The vendor fair will run throughout the day
on March 21-22. Nancy Gomez has
arranged for vendors. All committee
members are to select a time to visit the
fair. 2 hours should be allotted for the visit.
The location of the fair is TBA.
B.
Future Meeting Dates
1.
3.
March 3-7 will be 2014 window for
request applications.
4.
Marco Fernandez reviewed the
upload/update process and the
manner in which committee
members will be able to secure
access to the requests prior to the
approval vote.
4.
Future approval processes will be
highly automated. The system will
receive the uploaded forms and
generate a spread sheet of requests.
Content of this spread sheet and
nuances of its creation will be
visited at later meetings.
New Business
Marco Fernandez requested a
change of #4 portal for the
submission of the request number.
2.
An email announcement of the
Website changes was presented by
Lisa Elliot. Minor grammatical
changes recommended.
A motion to approve the letter was
made and seconded. The motion
carried unanimously. There were no
abstainers.
Final Approval of the IT Committee
Website
1.
Website will be published by
February 7th. Future changes will
be revisited at later meetings.
The meeting for March 6 will be
moved to March 20; April 24 is as
scheduled; April 4 will be a morning
meeting from 10 a.m. – 12 p.m.
a.
Debbie Farrelly motioned to
approve the website with the
included revisions. Debra
Tomacelli-Brock seconded motion.
Motioned carried. No one
abstained.
A discussion on consistency
of meeting times and dates
was conducted. Committee
members expressed desire to
have regular schedule to
allow for planning and
scheduling. Additional
members expressed need for
variance of meeting times
and dates to avoid teaching
conflicts and single classes
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2.
consistently being effected
by instructor absences.
b.
C.
a request for the Fall meeting
schedule to be published as
soon as possible was made.
This would allow for course
selection for the Fall to
account for IT meetings and
avoid potential conflicts.
D.
Debra Tomacelli Brock expressed
need to facilitate the purchase of
software and AP bundles and
distribute licenses district wide. She
noted that the cost to purchase 20
licenses in some cases was
equivalent to purchasing lower
numbers. However, if the purchaser
does not require all 20 licenses then
it would be advantageous to be able
to facilitate the exchanges of said
licenses to other disciplines. The
request was made that the IT
committee act as said facilitator.
Other business
An update on software licenses and
negotiations was made by Marco
Fernandez. EPCC has a site licenses for
Adobe, thus a single silence is no longer
needed. Faculty and Staff will be able to
utilize Adobe features. Employees will be
able to purchase software at low cost. To
install full Adobe features on any EPCC
computer employees need to call the
service desk to initiate work request.
Bundling of Software Purchases and Aps
District Wide
1.
A discussion on the feasibility of
this recommendation was
conducted. Members noted that
discipline specific aps may not be
desired by outside discipline
members. The item was tabled for
later meetings.
V.
The next meeting will be on March 20 3:00 p.m. –
5:00 p.m.
VI.
Adjournment: Dr. Carlos Amaya moved to adjourn
the meeting. It was seconded by Debra TomacelliBrock. The meeting was adjourned at 4:28 p.m.
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March 20, 2014
Feedback will be solicited from
users to streamline the process.
Members Present: Dr. Carlos Amaya, Ms. Tonie Badillo,
Mr. Oscar Baeza, Ms. Rebekah Bell, Ms. Fan Chen, Ms. Lisa
Elliot (chair), Mr. Marco Fernandez, Mr. Erick Garcia, Dr.
Jenny Giron, Mr. Bob Jones, Dr. Enayatallah Kalantarian,
Ms. Debra Tomacelli-Brock, Dr. Olga Valerio.
Members not in attendance: Ms. Cheryl Bowman, Mr.
Miguel Contreras, Ms. Gloria Corona, Ms. Debra Farrelly,
Mr. Art Gonzalez, Mr. Hector Padilla, Dr. Gail Rioux, Ms.
Terry Sealing, Ms. Julieana Toth, Mr. Ruben Villalobos.
3.
IT requests that future calendars for
work requests indicate an advance
date, due to large number of last
minute IT work order requests.
4.
Additional instructions/
recommendations will be added to
the website concerning how to
complete a submission.
5.
Additional instructions will be
added concerning vendor quotes. 30
day vendor quotes are problematic.
If a vendor quote is approved and
later the term expires, resulting in a
cost higher than projected then
“buffer” in fund will be utilized to
fund the overage.
Guests: Ms. Nancy Gomez
I.
The meeting was called to order by the Chair at
3:14. Attendance called and quorum present.
II.
Dr. Carlos Amaya motioned to accept the minutes
without changes. Oscar Baeza seconded. Motion
carried with unanimous approval. No one abstained.
III.
Old Business
IV.
A.
Vendor Fair Updates: Nancy Gomez
presented to the committee concerning the
dates and location of the Smart Classroom
Vendor Fair. This event will be hosted on
April 8-9 from 1:30 pm – 4:30 pm in the
ASC Auditorium. Committee members are
to attend the fair and requested to reserve at
least 30 minutes to review fair vendors and
content.
New Business
A.
Review process
1.
A survey to help committee members
respond to the content of the fair will be
generated. Rebekah Bell, Miguel
Contreras, and Oscar Baeza will adapt the
Smart Classroom Employee Survey into an
open ended survey that can be used at this
event. Survey will need to be submitted to
the Chair and Nancy Gomez by March 28,
2014.
B.
Report on Website and Submission
Process: Marco Fernandez reported
concerning the new submission process and
website.
1.
2.
Instructions will be added to later
versions concerning the need to
include a decimal point in cost
projections on submissions.
Later versions of website and
submission process will involve
outside access to the submission
content.
B.
The following items have been
approved by the IT committee as
priorities concerning technology
adoption:
a.
The technology will be
utilized directly by a student
b.
The technology will be
utilized by support services in
an effort to provide timely
and quality services to
students.
c.
The technology will not be
replaced in the IT
Virtualization process
Requests reviewed
1.
Initial total of requests $960, 333.49
2.
Items initially removed from listing:
a.
The following items were
duplications: 118 & 119; 99
& 71. 119 and 99 were
removed.
b.
All lab requests for
technology due to
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virtualization project. A
budget for small ticket items
will be generated to address
broken equipment and
support labs until the
virtualization process is
completed.
3.
A ranking of all items was
conducted. Items determined to
have direct student use were deemed
to be priority #1. Items in support
of student services were deemed
priority #2. Items requiring
additional research or impacted by
virtualization were ranked #3 and
will be considered at later meetings.
C.
Emailing IT Minutes District Wide: This
item was tabled due to lack of time.
V.
The next meeting will be on April 11 10 a.m. – 12
p.m.
VI.
Adjournment: Dr. Carlos Amaya moved to adjourn
the meeting. It was seconded by Debra TomacelliBrock. The meeting was adjourned at 5:12 pm.
ADDENDUM (see following) Classrooms designated for
Smart Classroom conversion in 2010. Project incomplete.
Classrooms left unconverted will be adopted for 2014 Smart
Classroom Initiative.
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PHASE III TECHNOLOGY ENHANCED CLASSROOMS
Proposed 22 Classrooms Identified by Deans in 2010
DEAN
LYDIA
TENA
x8818
JAIME
FARIAS
x2394
SUSANA
RODARTE
x2018
TONI
BADILLO
x2164
CLAUDE
MATHIS
x2857
JANET
EVELER
x5202
ERNEST
WEBB
x5051
EILEEN
CONKLIN
x4433
PAULA
MITCHELL
x4030
P. GAIL
MEAGHER
x4530
JULIE
PENLEY
CAMPUS
Priority
1
Priority
2
NWC
C203
C212
VV
B100
B101
VV
A2120
A2124
VV
A2515
A2324
VV
A1122
A1124
TM
1535
1800
TM
1510
1801
RG
A126
A127
RG
H157
MdP
D136
L 139
B 109
Priority
3
Priority
4
A1121
A1129
RG
MDP
x7001
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Color Legend
ADA CLASSROOMS
NWC
VV
TM
RG
MDP
Estimated Total Cost: $396,000.00
Cost Includes the Following Equipment:
Computer/Keyboard/Mouse/Monitor, Projector,
Document Camera, VHS/DVD player, Sound
system, Control System, Podium, Electrical, Data
Drops, and Installation/Hardware/Cables.
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April 11, 2014
enough to protect equipment.
Additionally, the need for
remote control devices and
mobile cabinets in multipurpose classrooms was
discussed. The limitation of
mobility was stated to be due
to electrical demands of
cabinets and podiums.
Members in attendance: Dr. Carlos Amaya, Ms. Tonie
Badillo, Ms. Rebekah Bell, Ms. Fan Chen, Mr. Miguel
Contreras, Ms. Lisa Elliot (chair), Mr. Marco Fernandez, Mr.
Oscar Baeza, Mr. Bob Jones, Ms. Debra Tomacelli-Brock,
Dr. Olga Valerio, Ms. Jan Lockhart (guest), Ms. Debbie
Espinoza (guest).
Members not in attendance: Dr. Enayatallah Kalantarian ,
Dr. Jenny Giron, Ms. Cheryl Bowman, Ms. Gloria Corona,
Ms. Debra Farrelly, Mr. Erick Garcia, Mr. Art Gonzalez, Mr.
Hector Padilla, Dr. Gail Rioux, Ms. Terry Sealing, Ms.
Julieana Toth, Mr. Ruben Villalobos.
b.
Guests: Ms. Nancy Gomez
I.
The meeting was called to order by the Chair at
10:13 a.m. Guests introduced, Debbie Espinosa
(purchasing) and Jan Lockhart (CSD).
II.
Debra Tomacelli-Brock noted revisions needed to
the minutes as regarded IV.B.2.a. A “-“ between
listed items would be better served as a “&”. Dr.
Carlos Amaya motioned to accept the minutes with
changes. Debra Tomacelli-Brock seconded. Motion
carried with unanimous approval. No one abstained.
III.
Old Business
A.
Vendor Fair Feedback:
1.
Projector display appeared to
possess high quality
6.
“White wall” concept a significant
savings over projector screens.
Projector screens ~ $1,000; White
wall $250
Rebekah Bell noted that when she
attended the fair on Wednesday
April 9 at 3:45 only two vendors
were present at the fair.
Debra Tomacelli-Brock noted that
on day 1 there were 6 vendors
present however it appeared to be
only current EPCC vendors and
greater diversity would have been
preferable.
3.
General committee feedback
indicated positive experiences at the
fair and a desire to utilize these
resources in the future.
Debra Tomacelli-Brock
noted that the cabinet display
being considered for the
Smart Classroom project
lacked locking drawers,
and/or locks that were strong
Podium $2,500
Camera $500-600
Panel $800
Projector $1,200
Overall cost (with
installation) $15,000 $18,000 per classroom
(lower that previous Smart
Classroom costs)
Report on Virtualization (VDI) and its
impact on libraries, classrooms, and labs
1.
Virtualization project is a concept
that is intended to replace growing
demand for infrastructure, reduce
software conflicts, improve student
access, improve security, reduce
update response time, and reduce
cost.
2.
Utilizes the EPCC data center as a
central processor eliminating the
need for personal computers, by
Smart Classroom Podium
Comments:
a.
Specific cost estimates not yet
available. Projected costs are as
follows:
a.
b.
c.
d.
e.
C.
device to hold white wall
markers will need to be installed
Smart Classroom Project:
1.
2.
4.
5.

B.
Cabinet height adjustment
valuable. Devices appeared
durable, yet possessing ease
of access for students with
disabilities.
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generating a virtual desktop for
EPCC users. Desktop can be
accessed through terminals or
mobile devices and appears as a
regular Windows desktop.
Programs can be accessed remotely
and utilized in the same manner as a
desktop computer, however, it
eliminates the need for an individual
computer as the desktop runs off the
server.
3.
4.
1.
New computers will not be
purchased for Labs and Libraries
scheduled to be converted to VDI.
2.
Existing equipment will be
maintained by IT to assure
workability of equipment during
conversion to VDI.
3.
IT assessment of existing lab and
library equipment conducted and
findings listed:
Places a greater demand on
Datacenter, requiring the purchase
of generator to assure uninterrupted
access, training of staff, and various
set up costs.
Implementation Phase:
a.
a.
Most common complaint is
failure of monitors. 130
monitors will need to be
replaced district wide.
b.
41 computers were nonfunctional but have now been
repaired (most common issue
was failure of hard drive)
c.
25 CPU replacements needed
district wide in order to
upgrade computer to current
version of Windows.
d.
125 Thin Clients need to be
purchased district wide
e.
Total projected cost
$84,850.32 needed
immediately. If VDI
accomplished over multiple
years then projected cost will
be $195,000.
Phase 1: Pilot (complete)
 200 computers located at
VV
 $357,000 cost
b.
Phase 2: projected Fall 2014
 All 4,000 instructional
computers (libraries,
labs, classrooms, etc.)
 $1,577,000 projected cost
c.
Phase 3: TBA
 All 2,000 administrative
computers
4.
 $811,000 projected costs
d.
Phase 4: TBA
E.
 Fort Bliss Campus
5.
D.
a.
Average cost to maintain
current infrastructure
$1,932,712
b.
Average cost to maintain
VDI $1,061,888 (cost
savings ~36%)
Equipment Requests
1.
VDI savings
Assessing action needed concerning Lab
and Library equipment requests
Committee voted to approve
$85,000.00 for immediate need.
Additional resources may be
allocated upon further review and
approve of equipment requests.
2.
Total Budget for 2014 allocations is
$700,000.00
a.
Cost of Smart Classroom
Initiative $396,000.00
b.
Cost of equipment
maintenance during VDI
transition $85,000
c.
Remaining budget $219,000
Discussion of currently classified as
#4 items
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3.
4.
a.
Item #61 is listed as a
peripheral and will be
classified as a #2
b.
Item #121 not under the
scope of the mission of the
IT committee and will be
refereed to alternative
funding sources.
Fan Chen will email cost break
downs for items classified as #1 and
#2. Discussion needed concerning
how to prioritize decisions on
remaining items. Bob Jones noted
that some items listed as type 2 still
are directly related to instruction and
classrooms will fail without
purchase (e.g. projector light bulbs).
IV.
Committee is to review requests and
consider decision closely and voting
to occur on April 24 concerning
adoption of remaining items.
New Business
Rebekah Bell reported request by Faculty Senate to
email IT minutes district wide. Marco Fernandez
recommended emailing link to IT website and
providing minutes electronically through this
resource. Committee agreed through unanimous
consent.
V.
The next meeting will be on April 24 3 p.m. – 5 p.m.
VI.
Adjournment: The meeting was adjourned at 12:07
p.m.
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INTEGRATED TECHNOLOGY COMMITTEE
2012-2013 MINUTES
November 20, 2012
Members Present: Dell Najera, Marco Fernandez, Dr. Jenny
Giron, Miguel Contreras, Hilario Hernandez, Lisa Elliott,
Elsa Lopez, Dr. Gail Rioux, Edith Aguirre, Oscar Baeza,
Gloria Corona
take six months or longer for the testing phase. Phase II will
be the instructional computers district wide. Phase III will be
the administration area and Phase IV will be the Ft. Bliss
campus.
Absent: Jessica Klien, Hector Padilla, Patrick Pynes, Debra
Tomacelli-Brock, Dr. Enayatallah Kalantarian, Debra
Farrelly, Julieana Toth, Richard Becker, and Dr. Olga Valerio
Agenda Item #3 Selection of Committee Chair Elect 2013
Secretary: Martha Garcia
Administrative Liaison: Tonie Badillo, Dean
Agenda Item #1: Approval of minutes:
The committee decided to postpone this agenda item until the
next IT meeting. Not enough returning committee members
were present to select a chair for the IT committee for the
2013-2014 academic year. Most of the members present
were members that will be rotating off at the end of this
school year.
Agenda Item #4 Review request forms
Lisa Elliot: Motioned to approve
Oscar Baeza: Second
Motion passed.
Agenda Item #2: PC Virtualization Plan
Dell gave the new committee members a background history
of the committee. She also mentioned that the IT Committee
will be working with $500,000 budget. The IT Committee
has a new charge this year. Please see website for the new
charge for the committee. Distribution of IT committee funds
will now include: Instructional programs, Student Services
and ATC Workforce Continuing Education programs that
only serve credit courses.
Marco Fernandez gave a brief summation of his presentation
to the President on the PC Virtualization. This project has
taken a year and half for research. Several advantages of
moving in this direction are that the hardware equipment will
last longer, the college will upgrade the server data center
with no disruption to the end user and there will be better
security for the college system. One disadvantage is that not
all programs can use the virtualization process. Departments
that have specialized software will not be included. Two
examples are the Drafting and Architect programs. Students
will not be able to save their work on the computers. The
students must save their work on a thumb drive or email their
work to themselves.
Marco stated that the Phase I or the pilot phase for this
program will start sometime in spring 2013 possibly after
spring break and in the “A” building ACS lab and adjoining
classrooms; approximately 200 computers in total. It may
There was some discussion on changes to the memo and
forms. One change on the form was to include a section that
IT would need to review hardware and software requests
prior to submitting paperwork to the committee. There is a
section on the form where the requestor will put the work
order number from IT help desk. Requests submitted without
this information may not be considered. Also, a 90 day quote
from the vendors must accompany the requests. No internet
printout will be accepted. The memo sent out along with the
forms will explain this new process. Ms. Lupe Nieto from
Ms. Tonie Badillo’s office is going to make the changes to
the memo and form and then send it out to the committee
members for their approval. Once the memo and forms are
approved, Ms. Badillo’s staff will then send the memo and
form out to all employees instead of just the deans some time
in December.
Agenda Item #5 Request Forms Timelines
February 8, 2013 is the deadline for all requests.
Agenda Item #6 Spring 2013 Meeting Dates
February 21, 2013 date changed to February 28, 2013
March 28, 2013
April 18, 2013 Date changed to April 25, 2013
Adjourned at 4:30
Respectfully submitted: Martha Garcia
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February 28, 2013
Members Present: Dell Najera, Marco Fernandez, Dr. Jenny
Giron, Miguel Contreras, Lisa Elliott, Elsa Lopez, Dr. Gail
Rioux, Edith Aguirre, Gloria Corona, Bob Jones, Erick
Garcia, Pat Pynes, Martha Garcia, Lupe Nieto, Debra
Tomacelli-Brock.
Absent: Oscar Baeza (called in), Hilario Hernandez (called
in), Jessica Klien, Hector Padilla, Patrick Pynes, Dr.
Enayatallah Kalantarian (called in), Debra Farrelly (called
in), Julieana Toth, Richard Becker, and Dr. Olga Valerio
Agenda Item #4 Approval of Software/Peripherals
Toni Badillo mentioned the new changes on the form to
include a section that IT would need to review hardware and
software requests prior to submitting paperwork to the
committee. There were some submissions that did not have
an IT work order.
Request Items Approved:
Secretary: Martha Garcia
#s 2, 3,6,7,8,9,10,11,13,14,15,16,17,18, 21, 22,23,24,25,
26,27, 28, 29, 31, 38, 39, 40, 43, 44, 45, 47, 48, 49, &50.
Administrative Liaison: Tonie Badillo, Dean
Request Items Approved with changes:
Agenda Item #1: Approval of minutes:
#s 5, 19, 33, 34 (needs to include warranty), and 42 request to
change project to a standardize projector that media services
can support.
Dates changed due to Curriculum committee needs to use the
B240.
Dr. Jenny Giron: Motioned to approve
#20 revise request to state students using Black Board and not
Google Voice and Skype.
Edith Aguirre: Second
#30 amount total on spread sheet read $334.44. It should
read $6,688.80
Motion passed.
#32 approved iPads but not the carrying cases.
Agenda Item #2: PC Virtualization Plan
#36 approved dental support equipment and software but not
the training ($2,500 training).
Marco stated that the Phase I or pilot program will be moved
to sometime in the summer instead of the spring semester. It
will be less disruptive to students and faculty. The program
will still start in the “A” building ACS lab and adjoining
classrooms; approximately 200 computers in total. Phase II
will be the instructional labs and library computers district
wide. Phase III will be the administration area and Phase IV
will be the Ft. Bliss campus. This of course is all pending
board approval. It will be presented at the March 27th board
meeting. Phase I will probably be piloted during the summer
and fall sessions. Phase II will probably start at the end of
fall semester. All phases must be approved by the board first.
At this time Marco stated that the college is not committing
to all phases for now.
Agenda Item #3 Selection of Committee Chair Elect 2013
It was decided to postpone this agenda item until the next IT
meeting. Not enough returning committee members were
present to select a chair for the IT committee for the 20132014 academic year. Most of the members present were
members that will be rotating off at the end of this school
year.
#46 approved Microsoft Surface Pro Tablet but not the
carrying cases.
Request Items Not Approved:
#1 & 37 requested hardware, not software or peripheral
#s 4 & 12 canceled.
#35 No work order on request form.
#41 a screen is not a peripheral
Agenda Item #5 Meeting dates.
The dated changed due to Curriculum meeting. New date:
April 25, 2013.
Motion to adjourn meeting
Lisa Elliott: Motioned to approve
Miguel Contreras: Second
Motion passed.
Miguel Contreras: Motioned to approve
Adjourned at 4:30
Pat Pynes: Second
Motion passed.
Respectfully submitted: Martha Garcia
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INTEGRATED TECHNOLOGY COMMITTEE
2011-2012 MINUTES
January 26, 2012
Members Present: Dell Najera, Jenny Giron, Erick Garcia,
Jessica Klein, Ray Casillas, Debbi Farrelly, Tony Vargas,
Debra Tomacelli-Brock, Miguel Contreras, Lisa Elliot,
Hilario Hernandez
Absent, but called: Oscar Baeza, Patrick Pynes
Absent: Enayat Kalantarian, Ernesto Soto, Martha Garcia,
Edith Aguirre, Elsa Lopez,
Memo body:
It is time again to begin the IT software and peripherals
request process for your areas. Attached, you will find the
2012 IT Committee Request form for distribution to your
Disciplines. The designated Dean should sign the Districtwide Discipline requests. The Budget Head should sign
campus requests.
Areas requesting funding for new software and peripherals
from the IT Committee are required to justify the request
including shipping and 3-year warranty cost (for peripherals).
A quote (for either peripherals or software) from a vendor
should be attached; make sure it is not an on-line catalogue
quote but a vendor quote. Your request must comply with
EPCC software and peripherals standards and IT review of
software for compatibility must be completed prior to
submission. Approved specifications for peripherals
(printers, scanners, headsets, etc.) are found on the IT website
at www.epcc.edu/it.
Secretary: Lynn Davis
Administrative Liaison: Tonie Badillo, Dean (Absent);
Lupe Nieto, Admin. Assist.
Guests and Resource Guests: Marco Fernandez
Agenda Item #1: Approval of minutes:
Debbi Farrelly: Motion to approve.
Miguel Contreras: Second
Motion passed.
Please keep in mind that funding is for credit programs only;
and, please note that requests less than $100.00 will not be
considered. Those requests for items less than $100.00 must
be addressed with your Dean.
Agenda Item #2: Letter Software/Peripherals:
Changes: Paula will change to Toni; 2011 will become 2012.
Debbi requested that the letter states very clearly where the
quote comes from. The wording should say ‘attach a quote
from a vendor, not an on-line catalogue’.
Discussion ensued as to whether iPads should be considered
in our purchasing process. The Committee has decided that
purchasing them at this time is not viable, as there are so
many problems with support.
The letter will clarify ‘the website’ to change to
‘www.epcc.edu/it.’
Request forms must be submitted to Tonie Badillo at Valle
Verde Campus, Room A2433 no later than 5:00 p.m.,
February 15, 2012. No faxed copies will be accepted.
Documents submitted late will not be accepted. If you
have any questions, contact Lupe at ext. 2165 or Norma at
ext. 2016.
The Form:
Debra suggested that the “Item” box be reconfigured. Dell
suggested that the box be deleted.
Under “Other Comments” ‘attach additional justifications if
necessary’.
New Business:
Dell reported that she and Tony presented the Virtual PC to
the Cabinet. They seemed to like the content and the project
is continuing. Jenny said it was a very good presentation and
was very well received.
The budget for the Peripherals and Software for Spring 2012
has a limited amount. The Smart Classrooms are still on hold
until further notice.
Miguel Contreras: Motion to adjourn.
Erick Garcia: Second.
Adjourned at 4:05.
Respectfully submitted: M. Lynn Davis
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February 23, 2012
Members Present: Dell Najera, Jenny Giron, Erick Garcia,
Jessica Klein, Ray Casillas, Debbi Farrelly, Tony Vargas,
Debra Tomacelli-Brock, Lisa Elliot, Enayat Kalantarian,
Oscar Baeza, Martha Garcia, Edith Aguirre, Elsa Lopez,
Patrick Pynes, Hilario Hernandez
Absent: Miguel Contreras
Secretary: Lynn Davis
Administrative Liaison: Tonie Badillo, Dean; Lupe Nieto,
Admin. Assist.
Guests and Resource Guests: Marco Fernandez, Bob Jones
Agenda Item #1: Approval of minutes:
Debbi Farrelly: Motion to approve.
Erick Garcia: Second
Motion passed.
Agenda Item #2: Software/Peripherals:
Dell announced that the cap for today’s requests must be
capped at $200,000.
Item #1: Yes, at a lower amount.
Item #2: No
Item #3: Yes.
Item #4: Yes.
Item #5: Yes.
Item #6: Tabled.
Item #7: Tabled; both of these, 6 and 7, need to be reworked.
Committee may fund one.
Item #8: No.
Item #9: No.
Item #10: Yes, at a lower amount.
Item #11: Yes.
Item #12: Yes.
Item #13: Yes.
Item #14: Yes.
Item #15: Yes.
Item #16: Yes.
Item #17: Yes.
Item #18: Yes.
Item #19: Yes.
Item #20: Yes.
Item #21: No, no signature.
Item #22: Yes.
Item #23: Yes.
Item #24: Yes.
Item #25: Yes.
Item #26: Yes.
Item #27: Yes.
Item #28: Yes, without training.
Item #29: No, not for student use.
Item #30: No, limited funding, not peripheral or software for
student use.
Item #31: No, limited funding, not peripheral or software for
student use.
Item #32: Yes.
Item #33: Resubmit in Fall as Hardware.
Item #34: Yes, with changes.
Item #35: No, not for student use.
Item #36: No, not peripheral or software.
Item #37: No, does not include vendor quote or warranty
information.
Item #38: Yes.
Item #39: Tabled, need for more information.
Item #40: No, not for student use.
Item #41: Yes.
Item #42: Yes.
Item #43: Yes.
Old Business: Apple Engineer
Debra Tomacelli-Brock reported that the Apple Engineer,
Deaux St. Marie, will come to our last meeting to discuss
security for iPads and how they are being used around the
country. Also, he is going to talk about how to use them in
the classroom.
Next Meeting – March 29
Last Meeting – April 26
Jessica Klein: Motion to adjourn.
Erick Garcia: Second.
Adjourned at 4:50.
Respectfully submitted:
M. Lynn Davis
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March 29, 2012
Members Present: Dell Najera, Erick Garcia, Ray Casillas,
Tony Vargas, Lisa Elliot, Oscar Baeza, Martha Garcia,
Miguel Contreras, Jessica Klein, Enayat Kalantarian, Elsa
Lopez, Debra Tomacelli-Brock, Edith Aguirre
Absent: Hilario Hernandez, Patrick Pynes, Debra Farrelly
The final amount became $406,397. This is the amount for
the entire year of spending for the Committee.
Dell explained how the funding was divided in previous
years, but how funding was cut determined how we could
spend money this year.
The virtual computer system was to be piloted this summer,
but the specs have not yet been completed.
Secretary: Lynn Davis
Administrative Liaison: Tonie Badillo, Dean; Lupe Nieto,
Admin. Assist.
Guests and Resource Guests: Bob Jones
Agenda Item #1: Approval of minutes:
Erick Garcia: Motion to approve with changes.
Miguel Contreras: Second
Motion passed.
Debra reported that the Apple Engineers are coming on April
26. They asked for Committee e-mails, but the Committee is
not open to have individual e-mails available to vendors. She
also reported that they should be gearing their presentation to
the Faculty. He has one hour to present, including the
question/answer session. We also need to request a smartcart.
The quote for the Adobe is $55,938, which will come out of
the Software maintenance portion of the budget. The renewal
for Microsoft Office Suite is due, which will be over
$300,000 for the year.
Agenda Item #2: Old Business: Tabled Items:
Agenda Item #3: Spring Meeting Dates
The mathematics faculty have been contacted and the
following changes were submitted.
Last Meeting – April 26
Item #6: will be removed
Item #7: will be approved, at the lower quote $7,860.50
Adjourned at 3:45.
Item #10: will be changed to No, due to limited funding.
Respectfully submitted:
Item #24: Multi-lab was removed.
M. Lynn Davis
Item #34: The choice was iPad or Software. The Department
chose the Software.
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INTEGRATED TECHNOLOGY COMMITTEE
2010-2011 MINUTES
September 16, 2010
Members Present: Dell Najera, Tony Vargas, Debbie
Farrelly, Jenny Giron, Janine Rudnick, Michael Coulehan,
Hilario Hernandez, David Galatzan, David Brown, Charlotte
Hollis, Jan Lockhart, Edith Aguirre, Elsa Lopez, Bob Jones
and Debra Tomacelli-Brock
The IT Committee agreed to have the IT Memo and IT
Committee Request form to be sent out during the week of
September 20-24 and the due date of all requests to be
submitted no later October 14, 2010. It was further agreed to
accept hard copies only- no email or faxed copies.
Members Absent: Mike Contreras, Macro Fernandez, Erik
Garcia, Susan Silva, Dr. Enayatallah Kalantarina, Carlos
Prado
The next IT Committee meeting will be held on October 21,
2010 at 3:00 pm.
Administrative Liaison: Dr. Paula Mitchell and Dolores
Arellano
Dell began the meeting with welcoming Debra TomacelliBrock as a new member to the IT Committee and reviewed
mission of the committee.
It was reported that the option of Distance Learning meetings
was discussed with Dr. Rhodes. Due to the sensitive nature
of the committee, his recommendation is to continue meeting
face to face as a closed meeting.
Classrooms and library “Synchronize” does not work with
Windows 7. Dell requested an approval to upgrade to
SMART SYNC in classrooms and the library only (not open
labs). Purchase request for Synchronize was stopped. New
cost is $30,629.00. Windows 7 will be installed by spring
2011 in the classrooms.
Michael Coulehan and Debbie Farrelly moved to approve.
Question was asked if the Adobe 5 software has arrived,
Dell’s response is yes it has arrived but has to be installed.
The IT Committee has a new budget to cover Fall 2010 thru
Summer 2011.
$ 2,000,000.00- Hardware/Software
$185,000.00 – District wide Licensing
$100,000.00 – Installation/Maintenance
$177,000.00 – STS program
$ 22,000.00 – Jenny Giron
$2, 462,000.00 – Total
CITRIX presentation. With CITRIX only the monitor and
keyboards are needed in open with the Software on server for
access in open computer labs and classrooms. This could
extend computer lives; decrease virus attacks and is cheaper
than computer desktops. Other colleges are moving to this
system. Suggestion to get more information for future
consideration.
Dr. Munoz and Nancy Gamez reported on the Smart
classroom status, (on 78 Smart Classrooms). The process
started October 1, 2010. There was $1800.00 allocated for
each classroom and additional costs for electrical contractors
were absorbed by the Physical Plant.
The contractor, Rising Sun, should be finished by September
21, 2010 with the 3 campuses (TM, NWCT and MDP).
Deadline was three weeks ago. 28 for Valle Verde and 19 for
Rio Grande should be completed by the following Friday.
Suggestion was made that a “penalty clause “should be
implemented on future contracts for not completing the job
on time.
IT Media requested that if new podium could be purchased
for training faculty. Dell will check on this with the
President, estimated cost is $12,000.00. The IT media Quick
Start card for each type of system was developed by the IT
Media. Typical training is 15-30 minutes, one on one. A
suggestion was made to have an instructor’s video made.
Installation issues include:
1.
2.
3.
A discussion about how to revise the IT Committee Request
Form was held, revisions will be made to add in the item
block Peripheral and software and add Item number,
model/specifications and 3 year warranty description.
Screen size
Blackboard space
Location where to put the smart classroom podium
Deans should solicit faculty’s input on installation issues for
the future. Timelines on additional 22 smart classrooms to be
purchased was discussed. After podiums selection, it will
take six weeks to receive actual podiums. Need to survey
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classrooms, and determine if a 6, 8 and 10 feet screens are
needed. Need to plan the evaluation of current systems
during Fall 2011 and set-up new classrooms by summer of
2011, therefore need to go to the Board no later than March
of 2011.
discussion on the cable channels that Dr. Munoz will get
additional samples to consider for future installation.
Meeting was adjourned at 5:40 p.m.
Dell will request from Deans the location for the 22
computers after the others are completed. There was a
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October 21, 2010
Members Present: Dell Najera, Lynn Davis (left sick),
Tony Vargas, Debbie Farrelly, Dr. Jenny Giron, Michael
Coulehan, Hilario Hernandez, David Galatzan, David Brown,
Charlotte Hollis, Edith Aguirre, Elsa Lopez, Bob Jones, Ray
Casillas, Erik Garcia and Pauline Ballesteros
Resource Person: Marco Fernandez, Bob Jones
Members Absent: Jan Lockhart, Mike Contreras, Susan
Silva
Administrative Liaison: Dr. Paula Mitchell and Dolores
Arellano
The IT Committee approved: Items # 1 thru 6, 9, 10, 13
thru15, 17, 18, 21 thru 25, 33, 36, 41 thru 44, 49-50, 61 thru
67.
Tabled Items: #7 pending grants decision, #16 verify
location VV or TM, #27 need more information, #31 pending
grants decision, #78 table more information is needed.
Item IT Committee disapproved: Item # 11-12, 19-20, 26,
29, 32, 34-35, 37-40, 45-48, 51 thru 60, 68 thru 77, and #79
thru 84.
The next IT Committee meeting will be held on November
20, 2010 at 2:30 p.m.
Correction on previous minutes (9/16/2010):
1.
2.
Debbie Farrelly
Duplex copier correction is duplex printer
Meeting was adjourned at 5:00 p.m.
Debbie Farrelly moved motion to accept and Michael
Coulehan seconds to accept
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November 18, 2010
Members Present: Dell Najera, Tony Vargas, Debbie
Farrelly, Susan Silva, Dr. Jenny Giron, Michael Coulehan,
Hilario Hernandez, David Galatzan, David Brown, Charlotte
Hollis, Debra Tomacelli-Brock, Edith Aguirre, Elsa Lopez,
Ray Casillas, Erik Garcia
Reconsideration of items: # 37, 39 and #83 requested via
memo from Douglas Carr. The committee reviewed the
memo. The IT committee disapproved the re-consideration
and advised that he can re-submit in Fall 2011 with a
complete justification.
Resource Person: Marco Fernandez, Bob Jones
Members Absent: Pauline Ballesteros, Debbie Farrelly
Administrative Liaison: Dr. Paula Mitchell and Dolores
Arellano
Dr. Munoz provided an update on smart classrooms:



Correction on previous minutes (10/21/2010):
1.
2.
Tabled Items again: Item #27 until room conversion details
are finalized with Dean Ritchey. There was discussion of the
need to have the room wired through Information
Technology.
Absent –Debra Tomacelli-Brock and Elsa Lopez
Correction misspelling of Marco’s name
Edith moved to accept minutes with corrections and Elsa 2nd
the motion.
The IT Committee approved previously tabled items; #7
approved to purchase 15 computers for the RG math
emporium, the grant approved to purchase 48 computers, #16
verify location VV or TM, #31 approved to purchase 2
computers, the grant approved to purchase 48 computers for
the VV math emporium. ,
IT Committee disapproved: #78 resubmit for Spring. NSO
requests were reviewed and discussed in great details.
Committee disapproved because of late submission. Dell
Najera will review the situation with Dr. Rhodes. Printers
can be submitted for spring request and NSO hardware can be
re-submitted for Fall 2011.



20 smart rooms at VV completed this week
Other campuses done
Need for more specific scope of work when next
installation agreement are done was discussed
New 22 smart classrooms pending
Discussed floor covers for cables in smart
classrooms
Discussed mobile digital platforms for use in small
classrooms
Nancy Gamez provided an update on training:




Flyer complete
Faculty training by appointment
Video pending development
January 2011- Workshop during faculty
development
Meeting adjourned at 4:30 p.m.
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January 27, 2011
Members Present: Dell Najera, Miguel Contreras, Tony
Vargas, Debbi Farrelly, Jenny Giron, Fabiola Rubio, Pauline
Ballesteros, David Galatzan, David Brown, Elsa Lopez,
Charlotte Hollis, Edith Aguirre, Ray Casillas, Debra
Tomacelli-Brock, Hilario Hernandez
Agenda Item #3: Software/Peripherals Request Approval
The Draft for the Request for Software and Peripherals Form
Recommendations.
Paula outlined the additions to the form to make it more
detailed. Also, there will be no faxes or emails accepted as it
made the process too complicated. “A list of current software
that is licensed by EPCC is attached for reference” will be
changed to include the College’s website.
Members Absent but Called: Susan Silva, Michael
Coulehan
Secretary: Lynn Salas
Administrative Liaison: Paula Mitchell, Ed.D.
Another addition will include that the requests must be over
$100. If not, they should be sent to their Deans. The wording
for the sentence should read “requests for less than $100”
instead of the current wording.
Guests and Resource Guests: Bob Jones, Erik Garcia,
Marco Fernandez
The letter will go out February 15th. The Deadline date will
be added to the form, along with 5:00 pm and no faxes or
copies; and, deliver to Dr. Paula Mitchell, RG A240 on that
date.
Agenda Item #1: Approval of Minutes for 11-18-10
Miguel Contreras was here.
Debbi Farrelly was not here and her name was misspelled.
Marco was asked about the link for the specifications for
Software. His answer was that it did not exist in the current
form, but said they could talk to the Web team to put one up.
He needs the list of the ones that were purchased by the IT
Committee. There is no complete list at this time, so one
needs to be created.
Motion to Accept the Minutes with Corrections: Debbi
Farrelly
Second: Charlotte Hollis
Passed.
Agenda Item # 2: Old Business
Agenda Item #4: Next Meeting Times and Dates
Item #27: tabled Dean Ritchey’s request for Language Lab
Software. The Room is complete and is ready for the
Software. She will resubmit this Spring semester.
Other business: Debra Tomacelli-Brock asked about the
Smart Classrooms at RG as to whether they are on-line or
not. The new list for the classes will go out in a few weeks.
These new rooms will be up and running for the Fall.
February 24, 2011
March 24, 2011
April 21, 2011
Meetings will be at 2:30.
Meeting Adjourned at 3:45 p.m.
Motion:
CS5 (Adobe Creative Suite), 371 new copies are needed. The
cost is $106,584.59.
Motion to Purchase: Debbi Farrelly
Second: Hilario Hernandez
Passed.
Respectfully Submitted,
Lynn Salas, Secretary
David Brown asked about the Windows upgrade, Marco said
we were looking at Fall 2011. MS Office will be updated
beginning in April for Administration.
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February 24, 2011
Members Present: Dell Najera, Miguel Contreras, Tony
Vargas, Debbi Farrelly, Pauline Ballesteros, David Galatzan,
David Brown, Elsa Lopez, Charlotte Hollis, Edith Aguirre,
Debra Tomacelli-Brock, Hilario Hernandez, Susan Silva,
Michael Coulehan, Erick Garcia
Members Absent but Called: Ray Casillas, Jenny Giron
Secretary: Lynn Davis
Administrative Liaison: Paula Mitchell, Ed.D., Dolores
Arellano
Guests and Resource Guests: Bob Jones, Marco Fernandez
(proxy for Jenny Giron)
Agenda Item #1: Approval of Minutes for 01-27-11
Motion to Accept the Minutes: Debbi Farrelly
Second: Pauline Ballesteros
Passed.
Agenda Item # 2: Old Business: Smart Classrooms
Tony is in the process of helping the IT Department in setting
up a ‘scope of work’ that will be used in the completion of
the next round of Smart Classroom setups. The orientation of
the Classrooms also needs to be assessed by the Deans before
the work begins.
The update for the Virtual Desktop Conversions: the pilot
will cost $49,146.
The pilot project will be the IT area and the labs. The second
phase will be the labs, library, and the classrooms. The last
will be administration and staff. Finally, the last part will be
home access by students and faculty. The entire project is
through Dell. The question is going to be how the units will
look so that students can save their work, but don’t have
access to hard drives.
Marco informed us that the last batch of computers (1600)
purchased by IT will be reused, with the hard drive stripped.
This will allow the life cycle of the computers to be much
longer than the 3 years we are in currently, a major cost
savings.
Agenda Item #3: Software/Peripherals Request Approval
Item #1:
Item #2:
Item #3:
Item #4:
Item #5:
Item #6:
Item #7:
Item #8:
Approved, needs on-site warranty
This item will need to be researched. Tabled
Approved
Approved
Not Approved. It is not a peripheral.
Approved
Approved
Item was approved pending on room getting wired,
Approved.
Item #9: Same as #8, but contact Marco for server needs.
Item #10: Same as #8.
Item #11: Approved for the initial 3 years, then Library takes
over funding.
Item #12: Approved
Item #13: Not Approved
Item #14: Tabled. Invite Ron to next meeting to discuss
purchase.
Item #15: Tabled.
Item #16: Tabled
Item #17: Tabled
Item #18: Tabled
Item #19: Approved, but the Committee will not replace lost or
stolen items.
Item #20: Not Approved
Item #21: Tabled
Item #22: Tabled
Item #23: Tabled.
Item #24: Approved, need on-site warranty.
Item #25: Approved
Item #26: Approved
Item #27: Approved, but the Committee will not replace lost or
stolen items.
Item #28: Approved.
Item #29: Approved
Item #30: Approved, increase number to 34 (Ballesteros) H015,
H014
Item #31: Approved, increase number to 34 (Ballesteros)
Item #32: Approved without lamps, increase number to 34
(Ballesteros)
Item #33: Approved, must meet specs
Item #34: Approved for first year, then must be reconsidered
Item #35: Approved
Item #36: Approved, needs warranty and quote
Item #37: Approved, Needs proper quote
Item #38: Not Approved, not student use.
Item #39: Approved
Item #40: Approved, needs warranty and quote
Item #41: Tabled, needs more research and Myshie to next
meeting to discuss purchase.
Item #42: Not Approved
Item #43: Approved
Item #44: Not Approved
Item #45: Not Approved
Item #46: Not Approved
Item #47: Approved
Item #48: Approved, but the Committee will not replace lost or
stolen Items
Item #49: Approved, with an increase of 3 for (Farrelly)
Item #50: Approved, pending quote on just the camera
Agenda Item #4: Next Meeting Times and Dates
March 24, 2011
April 21, 2011
Meetings will be at 2:30.
Meeting Adjourned at 4:55 p.m.
Respectfully Submitted,
Lynn Davis, Secretary
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March 24, 2011
Members Present: Dell Najera, Miguel Contreras, Tony
Vargas, Debbi Farrelly, David Galatzan, David Brown, Elsa
Lopez, Charlotte Hollis, Edith Aguirre, Debra TomacelliBrock, Susan Silva, Michael Coulehan, Jenny Giron, Ray
Casillas, Erick Garcia
Absent, but called: Pauline Ballesteros, Hilario Hernandez
Secretary: Lynn Davis
Administrative Liaison: Paula Mitchell, Ed.D., Dolores
Arellano
Guests and Resource Guests: Bob Jones, Marco Fernandez,
Myshie Pagel, Ron Clark
Agenda Item #1: Approval of Minutes
the disciplines. The Committee asks that the DistrictWide/Discipline Coordinator should sign off on these with
Ron’s signature. Also, there should be the Dean’s signature
and the old requisitions should be attached.
#13: No
#14: Camcorders: No
#15: No: EON 3D Visual Display system, $11,900: the
Dean said there would be no room for the equipment,
so will be resubmit next year.
***#16: Architectural models: will be re-researched and
resubmitted in April.
***#17: Cross out 307157 Neuron Cell: $225.
#18: No: EON Eyecatcher Library, $5,045
***#21: Tabled until April
***#22: Cross out 524642, $242 Human Ear Anatomy
***#23: Cross out 480878, Big Ben High, $440; and,
Cathedral Gothic, 550223 $899
Agenda Item #3: Software/Peripherals Request Approvals
Amendment: Erik is a voting member.
Motion: Debbi Farrelly
Second: Michael Coulehan
Passed.
Agenda Item #2: Tabled Items Presentation
Myshie Pagel visited us to describe #41. The contract
includes support, training, and is being purchased districtwide, 20 stations per campus, and each station can serve more
than one student. The software comes with 6 ESOL, ESAL,
and RESL software and all three disciplines can use it. The
software is web-based. Marco asked if it would require a
server? The answer is NO. The IT Committee cannot pay for
the Americana Language Program, so they want to fund their
own; IT will pay for 100. The training for $1000 will not be
paid by the IT Committee.
Ron Clark visited us to describe #s: 13, 14, 15, 16, 17, 18,
21, 22, 23. Ron has been has been put in charge of the 3D
lab. He wants to expand the lab so that more faculty and
students will have access to it. STS students are providing
training for new lab assistants. Architecture, art, chemistry,
digital video production, geology, biology, psychology are
credit programs which are currently using the 3D lab
environment. Ron wants to purchase models for the differing
programs to which the students can have access to much
more in-depth programs for enhanced learning. To access the
models, software is needed to enrich the process.
Ron clarified for us why he is purchasing these models for
each discipline. He has done some research to find out which
models would be good for the disciplines, but the Committee
has never purchased discipline models this way.
Ron will check with all of the disciplines to resubmit the
requests at the April 21 meeting after he has consulted with
#51:
#52:
#53:
#54:
#55:
#56:
No
No
No
Yes
No
Yes
#57: Steve Escajeda will be asked to join the IT Committee
for the April meeting. The items have been reviewed and
decided on:
Audio Recorder: 4, yes
Camcorder: yes, 4
Bag: No
Light Quartz Kit: yes
EOS Kit: yes
EF Lens: yes
Carrying case: no
Tripod: no
Tripod bag: no
Track Rail: no
Field recorder: 4, yes
Case: no
Mics: 10, yes
3-Pin XLR: no
FireWire: no
Boompole: no
Microphone:
Cassette: no
Headphones: 6, yes
FlashCard: no
Battery: no
Reflector: no
Lightmeter: no
Sandbag: no
Diffusion: no
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11/20/15
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Card reader: 5, yes
Battery: no
Charger: no
Hard Drives: yes
Sound System:
Labeling tool: no
Final Cut: yes
Adobe CS5 has been approved and ordered since 3-24-11.
Passed.
#58:
#59:
#60:
#61:
#62:
#63:
#64:
Guests for next meeting: Steve Escajeda, Monica Wong
Ray Casillas will present findings on research for hardware
vs. peripheral definitions.
#65:
#66:
#67:
#68:
#69:
#70:
#71:
#72:
#73:
#74:
#75:
#76:
#77:
#78:
tabled to consider adding monies to smart classrooms
no
yes
no
Agenda Item #4: Next Meeting
no
no
no
yes
yes
tabled, invite Monica Wong to the April meeting
yes, will purchase 1 for each reading lab. Susan Silva
will provide contacts and room numbers. Cost:
$3,847.20 for 5.
Tabled, Verify that it is not duplicated in Library and
needs proper quote.
yes, formal quote
no to Latitudes; yes to Printer, yes to Proteges
yes, needs quote
yes, needs quote
no
yes
yes
yes
tabled until April
New Business:
The Desktop Virtualization Project was on the EPCC Board
agenda that Dell Najera did not think could be kept on the
agenda because there was a misquote by Dell. Its actual cost
was an additional $45,000. Dell pulled it and informed the
Committee that it will be resubmitted to the Board of
Trustees at a later date and the project will continue.
Meeting adjourned at 5:00.
Respectfully submitted,
M. Lynn Davis
Edith made a motion to create a list of definitions as to what
is hardware versus peripherals. Ray is going to research the
Office of Comptia to quote which is which. The list will be
made available on the website.
Second: Susan Silva
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11/20/15
37
INTEGRATED TECHNOLOGY COMMITTEE
2009-2010 MINUTES
September 24, 2009
Members Present: Jenny Giron, Fabiola Rubio, Susan
Silva, David Brown, Janine Rudnick, Jan Lockhart, Pauline
Ballesteros, Tony Vargas, Dell Najera, Lynn Salas, David
Galatzan, Michael Coulehan, Hilario Hernandez, Carlos
Prado
Guests: Erick Garcia
Administrative Liaison: Paula Mitchell is out of town for this
meeting.
An ADA approved podium has been found and will be
piloted around the College in the following rooms:
VV B104
RG H015
TM 1127
Mission E113
NWC M57
Agenda Item #1:
Member introductions. Welcome new members.
Agenda Item #2: Approval of minutes with corrections
Motion to adopt: Michael Coulehan
Second: David Brown
Motion Passed.
Janine has a question on Items #135 – 136; is the President
going to pay for these items. The question is “which account
should items for the ASC come from?” The President’s
answer is from the same account where the IT committee 2
million comes from, but not from the IT Committee’s 2
million. The monies are from the $50 student fee for
Technology.
Agenda Item #3:
New Members Orientation
The hardware and software standards have been disseminated
to all members. Dell described what is required from the
Deans for their requests from the IT committee. Dell
announced that Paula Mitchell is the new administrative
liaison, but she is out of town this week.
Agenda Item #4:
Janine suggested that a list of vendors be included to the
budget heads for the use of the person’s who are asking for
requests. Dell asked for a consensus on how long the open
time should be for requests to be returned to the committee
for Fall consideration of funding. The committee agreed that
3 weeks is adequate time for the return of requests and they
will go out immediately.
Jan suggested that on the memo that, for the Fall, the word
Software be removed and that clear language be used to
indicate that funding is for student use.
Michael asked what the criteria are for judging who gets
what. Dell explained that very good descriptions and
justifications should be included. Susan asked if
presentations were allowed by those who are requesting and
Dell explained that there is no time allotted. Jan suggested
that the memo include that under $100 will not be funded by
the Committee. Dell described that our account is a rollover
account, for what is not used can be used the following year.
They cost $25,000 each and include all of the hardware
needed for a Smart Classroom. The podiums can be
programmed for different uses for disabilities. The Deans
provided the rooms; the question is “are there teachers who
can use these podiums for trial purposes?” Some Deans did
not respond and/or passed on the necessity of the podiums.
Committee members have volunteered to talk to their Deans
to find out if the necessity is there for the podiums and, if not,
move the podium to a different room that may be used. Jan
introduced a new term, Universal Design, which will be used
more and more in instructional services concerning
instructional equipment.
Agenda Item #5:
Next meeting dates:
October 22, 2009 at 2:00
November 19, 2009
If needed, another meeting in December will be called if the
allocation process does not get complete in November.
New Business:
Tony introduced one of the final contenders of the new
podium. The monitor lowers into the podium and rises when
in use. The entire podium locks. It needs no customization at
all and is not as tall as the current podium in use in the Smart
Classroom. The cost is $2,000 and with the whole set-up
with document camera, computer components, and wiring
should be less than $15,000.
Motion to adopt the podium as presented: David Brown
Second: Janine Rudnick
Motion passed.
Meeting adjourned: 4:15 p.m.
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October 27, 2009
Members Present: Jenny Giron, Fabiola Rubio, Susan
Silva, David Brown, Jan Lockhart, Tony Vargas, Dell Najera,
Lynn Salas, David Galatzan, Hilario Hernandez, Michael
Coulehan, Debbi Farrelly, Janine Rudnick, Carlos Prado,
Pauline Ballesteros, Charlotte Hollis, Miguel Contreras, Edith
Administrative Liaison: Administrative Liaison: Paula
Mitchell and Dolores Arellano
Guests: Art Gonzales, Marco Fernandez, Bob Jones
Agenda Item #1: Approval of Minutes
Motion to Pass with Corrections: Susan Silva
Second: Michael Coulehan
Janine reported on A232, the ADA room, which the Dean has
agreed to.
Agenda Item #2: IT Hardware Requests Criteria
Committee must be aware that requests should be over $100,
if not, sent back to the Dean.
Must have proper signatures; meaning the Deans.
Must meet the specs that is set by the IT Department.
Must be an approved contract vendor.
Must be strictly for student use.
Classrooms and open labs are priority.
Agenda Item #3: Approval IT Hardware Requests
Before beginning, discussion ensued about late requests.
Some Deans did not submit on time so they were not
included in this session’s handouts. Fabie mentioned that
Recyclable computers requests are available until October 30.
Request Numbers:
#1 – Approved
#2 – Approved but with Spec changes
#3 – Not Approved, recommend Recycled
#4 – Approved
#5 – Approved but with Spec changes
#6 – Pass
#7 – Pass
#8 – Approved
#9 – Pass
#10 – Pass
#11 – Approved
#12 – Approved
#13 – Approved
#14 – Approved
#15 – Approved
#16 – Approved
#17 – Approved
#18 – Not Approved
$ 730.00
$ 5,424.86
$ 12,693.60
$ 7,104.00
$ 14,600.00
#19 – Pass
#20 – Approved but with Spec changes
#21 – No, Peripheral, resubmit
#22 - No, Peripheral, resubmit
#23 - Pass
#24 – Approved
#25 – No, Peripheral, resubmit
#26 – Approved 22 for student use only
#27 – Approved Computers, not Peripherals
#28 – Not Approved, resubmit
#29 – Not Approved, resubmit
#30 – Approved but with Spec changes
#31 – Approved
#32 – Approved but with Spec Changes
#33 – Approved
#34 – Approved
#35 – Approved
#36 – Approved
#37 – Approved
#38 – Approved
#39 – Approved
#40 – Not Approved
#41 – Not Approved
#42 – Not Approved
#43 – Approved
#44 – Pass
#45 – No, Peripheral
#46 – No, Peripheral
#47 – No, Peripheral
#48 – No, Peripheral
#49 – Approved
#50 – No, Peripheral
#51 – No, Peripheral
#52 – No, Peripheral
#53 – No, Peripheral
#54 – No, Peripheral
#55 – Pass
#56 – Approved but with Spec Changes
#57 – Approved but with Spec Changes
#58 – Not Approved
#59 – Not Approved
#60 –Not Approved
#61 –#65 – Not Approved
#66 – Not Approved
#67 - #81 – Not Approved
#82 – Approved
#83 – Approved
$ 7,300.00
$
730.00
$ 20,486.74
$ 25,980.00
$ 40,000.00
$ 11,187.54
$ 2,190.00
$ 2,920.00
$ 13,870.00
$ 25,500.00
$105,840.00
$ 23,360.00
$ 2,920.00
$ 18,740.00
$ 2,711.84
$ 73,425.00
Sub-Total before the Passed Items are moved on:
$ 12,410.00
$ 10,220.00
$ 9,490.00
$ 13,870.00
$ 14,600.00
$ 21,900.00
$ 22,630.00
$558,285.88
Passed Items:
#6 – Approved
#7 – Approved
$ 2,920.00
$ 5,840.00
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#9 – Approved
#10 – Approved
$ 3,650.00
$ 3,650.00
Dell reported on the Sony Readers. The Libraries are using
them (2 for each campus).
Sub-Total:
$ 12,410.00
The following requests were for New Student Orientation
use:
Fabie reported that computer carousels will soon be available
for students in the open areas to access college information
because the catalogues are no longer available in paper form.
Also, meetings are being held to reassure that e-books will be
available for all classes to all students.
#19
#23
#44
#55
It has been Approved that Mini’s be purchased for this use:
$ 84,160.00.
Fabie gave the accounting of the 1900 pc’s that were bought
and need reimbursement: $35,102.48. The IT Department
will prepare the budget entry and transfer of funds will take
place.
Total of Approved Items:
Meeting Adjourned: 4:15pm
$654,856.24
Agenda Item #4: Next Meetings – Fall 2009
Integrated Technology Committee Meeting: November 19,
2009 at B240
Respectfully submitted,
In the next meeting we can look at the Smart Classrooms,
furniture – desks and chairs for the labs, and podiums. Jenny
reported that her department would configure the classrooms
and labs before the furniture is purchased.
M. Lynn Salas
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January 21, 2010
Members Present: Dell Najera, Pauline Ballesteros, Tony
Vargas, David Brown, Fabiola Rubio, Michael Coulehan,
Janine Rudnick, Hilario Hernandez, Jan Lockhart, David
Galatzan, Edith Aguirre, Charlotte Hollis, Debbi Farrelly,
Susan Silva, Jenny Giron, Carlos Prado, Elsa Lopez
Items #91 – 97 computers for Testing Centers: Marco
Fernandez: Computers that we are recycling would not be
adequate so new computers need to be purchased.
Member Absent but Called: Miguel Contreras
Memo for the Software and Peripheral was submitted by
Paula for the Committee to provide feedback. This letter
would be sent out on Monday, January 25, 2009 and received
back by Wednesday, February 17, 2009. Janine requested
that the day of the week be included in the letter. In first
paragraph, add “the”; the specs for the peripheral items to be
requested will be attached to the letter (Jenny will e-mail to
Paula); need a list of the software that IT manages and is
licensed by the College (Marco will e-mail Paula); change
programs to “programs and support services”.
Secretary: Lynn Salas
Administrative Liaison: Paula Mitchell, Ed.D. and Dolores
Arrellano
Guests and Resource Guests: Nomad Technologies, Inc. –
Andy Studaker, Brad White, Marco Fernandez, Art Gonzalez,
Bob Jones, Erick Garcia, Nancy Gamez, Raul Munoz
Agenda Item #4: ADA Podium Presentation
Nomad Technologies presentation to look at the system of a
podium which will meet the ADA needs and the instructor
needs in the classroom.
The Committee agreed that the Podium presentation was
excellent. The cost is approximately $25,000 for each set-up.
Jan thanked the Committee for the serious consideration of
the ADA compliant and Universal Design concepts in the
podium purchase for the Smart Classrooms.
Agenda Item #1: Approval of Minutes
Change Ms. Rubio to Fabi; Adding David Brown and Bob
Jones; lower case “dean”; add carousel numbers 10 total, 2
per campus; lower case “spring”.
Motion to Accept with corrections: Debbi Farrelly
Second: Michael Coulehan
Motion Passed.
Agenda Item #2: Software and Peripheral Letter
Paula brought to our attention using the language in the letter
that states that the IT department reviews the software
compatibility with the college before submitting the request
to the Committee. Edith suggested that the Plug-ins should
be compatible as well.
Status on Smart Classrooms: Raul Munoz was asked about
the status of the Smart Classrooms. Marco and his crew have
begun the trenching needed for the portable classrooms.
Vendors for the wiring and computer equipment have been
brought on board. The quotes need to be accepted by the
board and work can commence. Given to the Committee is
the new list of classrooms to be converted, with the changes
included. There are several issues with the campuses which
are being worked on with the Deans.
The biggest problems were with the Rio Grande Campus that
Paula addressed: Paula has deleted H150 and added D135 to
the new Smart Classroom list. To place the podium in H170
at the front will be ok and there will not be a podium in
H173. Pauline requested that in H144, the podium should be
set on the right as you walk into the door. H172 should be
moved up front with a relocation of the screen.
Agenda Item #3: Old Business
Item #88 on the hardware list was discussed with Dr. Tena as
those items were not available for the NW Campus
(Netbooks). The recommendation is that the administration
asks that we purchase those items. The committee will
decide.
Paula advised the Committee that the deadline for having all
of the information submitted to the Board of Trustees is
January 22, 2009; the abstracts for Smart Classrooms are
ready for that date.
The cost is $890,452 for Computers and equipment and
installation is $189,400.
Motion: Janine Rudnick: Move to pay for the NWC
Netbooks ($25,350) but in the future look at items at a case
by case basis based on student need. Discussion ensued.
Agenda Item #5: Next Meetings and Adjournment
Agreement: 8
Disagreement: 5
Abstain: 1
Motion Passed.
Motion to Adjourn: Edith Aguirre
Second: Susan Silva
Adjourned at 5: 05 p.m.
Next Meeting will be on 2:30 on February 25th.
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February 25, 2010
Members Present: Dell Najera, Miguel Contreras, Tony
Vargas, Debbi Farrelly, Jenny Giron, Fabiola Rubio, Janine
Rudnick, Pauline Ballesteros, Michael Coulehan, Hilario
Hernandez, David Galatzan, David Brown, Elsa Lopez,
Charlotte Hollis, Jan Lockhart, Edith Aguirre
Members Absent but Called: Susan Silva
Secretary: Lynn Salas
Administrative Liaison: Paula Mitchell, Ed.D. and Dolores
Arrellano
Guests and Resource Guests: Bob Jones, Marco Fernandez,
Erik Garcia
Edith reported that the computer carts need some
readjustment as the projectors are too low and it is hard to
access the USB ports. Jenny reported that she will check
with Instructional Services to fix the problems.
Fabie reported that EPCC and the County of El Paso have
applied for a grant that will allow access to the Internet to
Colonia residents, through EPCC at a cost of $5.99 per
month. This is the only grant under this fund that has made it
to the consideration of the funding committee in El Paso.
Jan reported on the CSD desks for students who have special
needs. They have the desks that will cost around $900 to
outfit one per classroom. The desk will take one chair out of
the room and can be used by regular students when there are
not ADA students in the class.
Agenda Item #1: Approval of Minutes
Agenda Item #3: Software/Peripherals Request Approval
Motion to Approve with Changes: Debbi Farrelly
Second: Hilario Hernandez
Motion passed.
Agenda Item #2: Old Business
a. Item #32
Server that was requested by David and Janine changed in
price from $11,187 to $12,583. It was approved as a Dell.
b. Smart Classrooms Update
We have been approved by President Rhodes for 22 more
Smart Classrooms. The Deans will be asked to provide a new
list of their choices for new classrooms. The question is: who
will pay for the installation? Dr. Rhodes will allocate the
funds for the installation and work. The original 78 rooms
will not be held up waiting for the new 22. We may have to
rebid them depending on how fast the work can be done or if
we have to wait until the 78 are completed to begin
construction on the new 22.
The ADA approved podiums got approved as a ‘sole source’
for that equipment. Jan requested that 5 more per campus be
approved for the new 22 rooms added to the Smart Classroom
list. Dell said that that was possible to include with the new
construction.
Item #1: Not Approved: Software is for Classroom
Environment
Item #2: Approved
Item #3: Combine with other Departments Request for the
same Software
Item #4: Approved
Item #5: Approved pending IT Review
Item #6: Approved
Item #7: Approved
Item #8: Approved
Item #9: Approved
Item #10: Approved, but try the ASC Recycled Printers
Item #11: Approved
Item #12: Revised for March with specifications and rational
Item #13: Revised for March with specifications and rational
and warranty
Item #14: Approved
Item #15: Approved Cameras not the Computers
Item #16: Approved
Item #17: Approved
Item #18: Approved
Item #19: Resubmit for Fall 2010, this is hardware
Item #20: Disregard except for Dean’s signature
Item #21: Approved
Item #22: Approved with specifications
Item #23: Approved
Item #24: Approved
Other Old Business
When individuals need to have monies from the IT
Committee, they must submit the request and then have a
journal entry back to them. Fabie explained that a PR could
be submitted and then Paula approve and send it out to the IT
Department.
Fabie reported that the 1900 refurbished computers have been
recycled and are back out into circulation in EPCC.
The following can be replaced with recycled ACS Lexmark
Printers
Item #25:
Item #26:
Item #27:
Item #28:
Item #29:
Item #30:
Recycled
Recycled
Recycled
Recycled
Approved, Web Cam only
Approved
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Item #31:
Item #32:
Item #33:
Item #34:
Item #35:
Item #36:
Item #37:
Item #38:
Item #39:
Item #40:
Item #41:
Item #42:
Item #43:
Item #44:
Item #45:
Item #46:
Item #47:
Item #48:
Item #49:
Item #50:
Approved
Approved
Approved, but try the ACS Recycled Printers
Approved
Approved
Approved
Approved
Approved
Approved
Approved, but try the ACS Recycled Printers, Or
convert them to duplexing
Approved, but try the ACS Recycled Printers
Approved
Approved, but try the ACS Recycled Printers
Approved, with ACS Printers
Approved
Approved with ACS Printers
Approved with ACS Printers
Approved with ACS Printers
Approved with ACS Printers
Approved with ACS Printers
Item #51:
Item #52:
Item #53:
Item #54:
Item #55:
Item #56:
Item #57:
Item #58:
Item #59:
Item #60:
Item #61:
Approved with ACS Printers
Approved
Approved, with Specifications
Approved
Approved
Approved with ACS Printers
Approved
Approved with specifications
No
Disregard, duplicate of Item #1
No, but need to call the VP for funding
Agenda Item #4: Next Meeting Times and Dates
March 25, 2010 at 2:30
April 25, 2010 at 2:30
Meeting Adjourned at 5:00 p.m.
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April 8, 2010
Members Present: Dell Najera, Miguel Contreras, , Tony
Vargas, Debbi Farrelly, Jenny Giron, Janine Rudnick,
Michael Coulehan, Hilario Hernandez, David Galatzan,
David Brown, Charlotte Hollis, Jan Lockhart, Edith Aguirre,
Susan Silva, Carlos Prado, Elsa Lopez
Members Absent but Called: Pauline Ballesteros
Secretary: Lynn Salas
Administrative Liaison: Paula Mitchell, Ed.D. and Dolores
Arrellano
Guests and Resource Guests: Bob Jones, Marco Fernandez,
Erik Garcia, Sandra Shuya for Pauline Ballesteros (she is
voting for P. Ballesteros in today’s meeting).
The Meeting began with a moment of silence for Fabie.
Del announced that the roses for Fabie were sent to the house
for the mom and sisters to enjoy.
Debate ensued as to what was the difference between the
instructional materials offered on DVD versus what Software
would be considered to be purchased by the Committee.
Motion to not approve DVD’s which do not have the
denotation of Software: Janine Rudnick
Second: Edith Aguirre and Elsa Lopez
Motion passed.
Agenda Item #1: Approval of Minutes
Motion to approve with corrections: Susan Silva
Second: Debbie Farrelly
Motion Passed.
Agenda Item #2: Software/Peripherals Requests
Item # 13 was not passed because it did not have justification
and did not meet specs. #13 has been clarified and passed.
Item #5 was also tabled, but needs to be discussed with
Norma Ballenger. Del will call.
Item #12: committee will order one that meets specs; Marco
will send specs to Dr. Mitchell.
$247 is the cost for Duplex modules for the recycled
machines for those who requested a duplex copier. The
committee has agreed to buy as needed for those modules.
We are also purchasing 1 year warranties for the machines.
The printer cartridge must come out of the budget of the
department requesting the machine.
Item #61:
Item #62:
Item #63:
Item #64:
Item #65:
Item #66:
Item #67:
Item #68:
Item #69:
Item #70:
Item #71:
Item #72:
Item #73: Approved, but will be bundled with the purchase
for the District: CS 5
Item #74: Approved with the Recycled printers with Duplex
kit (replace 6 with 3)
Item #75: Approved
Item #76: Tabled with further explanation.
Item #77: Approved
Item #78: Approved, with College specs
Item #79: Approved
Item #80: Approved
Item #81: Not Approved
Item #82: Not Approved
Item #83: Approved
Item #84: Approved
Item #85: Not Approved
Item #86: Approved, with the Recycled printers with Duplex
kit
Approved
Void because the College is moving to Windows 7
Approved
Approved
Approved
Approved
Approved
Approved
Not Approved
Approved
Approved
Approved
Item #87: Not Approved
Item #88: Approved
Item #89: Not Approved, request through instructional
equipment budget
Item #90: Approved, pending IT check on specs
Item #91: Approved with Recycled printers with Duplex kit
Item #92: Not Approved
Item #93: Not Approved, No Dean’s Signature
Item #94: Not Approved, No Dean’s Signature
Item #95: Approved
Item #96: Approved with Recycled printer
Item #97: Approved
Item #98: Approved, but must be processed immediately
Item #99: Approved
Item #100: Not Approved, No Dean’s Signature
Item #101: Approved, with Recycled printers
Item #102: Approved with specs for a smaller printer
Item #103: Approved
Item #104: Printer: Recycled
Recorders: 6 Approved
Cases: Not approved
CF Card: 6 Cards
Batteries: Not Approved
Battery Chargers: Not Approved
Headphones: 12 Approved
Shotgun Mic kits: 8 Approved
Boom poles: 4 Approved
Camcorders: 6 Approved
Bags: Not Approved
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Lights: 6 Lights Approved
Tripods: 6 Approved
DVD: Not Approved
Wireless Mics: 10 Approved
Blu-Ray Players/Recorders: 1 Approved
HDMI: 4 Approved
Color Printers: 1 color laser with specs Approved
Adobe CS4 for MAC: Approved: Will be CS5 and
specs
Item #105:
Item #106:
Item #107:
Item #108:
Item #109:
Item #110:
Item #111:
Item #112:
Item #113:
Item #114:
Item #115:
Item #116:
Item #117:
Item #118:
Item #119:
Item #120:
Item #121:
Item #122:
Item #123:
Item #124:
Item #125:
Item #126:
Approved
Approved
Not Approved, under $100
Approved
Approved
Not Approved
Not Approved
Approved for 20
Approved
Not Approved
Approved
Approved
Approved with checking specs
Approved
Approved
Approved
Approved
Approved
Approved
Approved with Recycled printer with Duplex kit
Not Approved
Not Approved
Revisiting Items with DVD’s:
Item #31:
Item #32:
Item #37:
Item #39:
Not Approved
Approved
Not Approved
Approved
Agenda Item #3: Next Meeting – Fall 2010
Sept. 16, 2010
Oct. 21, 2010
Nov. 18, 2010
Meeting Adjourned: 5:00 p.m.
Respectfully submitted,
M. Lynn Salas
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INTEGRATED TECHNOLOGY COMMITTEE
2008-2009 MINUTES
September 25, 2008
2008 and I Life, which includes all of the other IMAC
software including IPOD and other software.
Members Present: Dell Najera, Tony Vargas, Fabiola
Rubio, Norma L. Ballenger, Jan Lockhart, Lynn Salas,
Debbie Aguilera, Carlos Prado, Janine Rudnick, David
Galatzan, Jeff Coles, Jenny Giron, Patty Ortega
Members Absent but Called: Edith Aguirre, Alfredo
Rodriguez
Administrative Liaison: Jaime Farias came in later in the
meeting.
Guests: Luis Ojeda, Manager, PC Support; Richard Buller,
Information Security Manager; Jan introduced Erick Garcia,
Assistant Technology Specialist, CSD; Ruben Gallardo,
Director of Purchasing; Art Gonzales, Technology Purchaser;
Marco Fernandez, Manager, Network Systems; Ernesto
Fernandez, Varay Systems; Ray Vilca, Manager of
Technology Resources; Robert Martinez; Checkpoint
Services.
Agenda Item #1: Approval of Minutes
Motion to Approve Minutes from 4- 3-08: Norma Ballenger
Second: Jan Lockhart
Motion Passed.
Agenda Item #2: Old Business
Recent report on Budget, have $3 million. We have set aside
about $1 million for the Smart Classrooms.
The AutoCad License needs to be updated: the three year
contract will save about $5,000.
Motion to go with upgrade to 3 year contract: Jan Lockhart
Second: Janine Rudnick
Motion Passed.
Agenda Item #3: Update on the IMAC – Marco Fernandez
The school has acquired 90 Apple computers. We are
currently running testing with the first 10 in the ACS Labs.
We are also looking at running the IMAC operating system
(Leopard) or Windows operating system (XP) and how the
school can work with both. The test has revealed some
complexities, especially the management tools which will be
installed on October 6. Apple has been contracted to come
and help deploy the 90 to the ACS Labs. The computers will
allow the students to decide which operating system they
want to be working in. On the MAC side, will be Office
The testing is to work out the problems with making both of
the operating systems transparent so that the students can
have a choice and can come in from high schools who use
MAC’s and can use them in the Labs. Fabie explained that
the idea is to have MAC’s available in the Labs so that the
students have the option to use the Apple software. She
suggested that the Apples will be another resource for the
students. Jeff asked if a student sent an assignment through
using the Apples, Marco said that it would be possible.
Janine asked how long the pilot will be needed to be run;
Marco said by January or February.
Fabie asked what we should do since the warranty on old
computers run out in three years, should we buy extended
warranties. What should we do to replace or fix those that
are out of warranty? Or, Marco suggested setting up an
account to purchase or stockpile parts for replacement when
parts run out.
We have about 1900 computers that do not have warranty and
may eventually need parts. Dell has asked Luis Ojeda to
supply a list of replacement part costs so that there could be a
fund created to just supply parts when a computer needs to be
refurbished. Fabie suggested $30,000 to $40,000 in this
budget. This budget would be available for refurbishing and
replacing when the need is there.
Motion: Janine Rudnick
Have committee chair to ask President Rhodes for $50,000
on-going budget to be used as needed to refurbish computers
which are out of warranty, once the need is assessed by IT.
Second: David Galatzan
Motion Passed.
Motion: Fabie Rubio
Once the above budget is established, to allow the said
budget to be used to replace unfixable computers, once the
assessment is made by IT, upon approval of the IT
Committee.
Second: Norma Ballenger
Motion Passed.
The Committee recommends Purchasing to explore the costs
of an extended warranty of 4 years for new computers. This
will be presented at the October 21 meeting.
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Agenda Item #4: Sharepoint Presentation with Ernesto
Fernandez. This software is to give all instructors the same
access to having courses on-line as those who have
Blackboard. The first phase is just to give teachers and
students a way to have course access through the web.
Students can keep the pages as long as they are registered
students.
Agenda Item #5: Smart Classroom Presentation: Smaller
footprint podium, small document camera. Jenny also
suggested putting the touch-panel on the wall. Another
suggestion is to issue every instructor who uses the smart
classroom a laptop.
The following are some of the specs for the computer systems
needed at EPCC. These are what we are asking the
manufacturers to supply costs for.
19” wide ultra-sharp
Small-form factor that fits specs
“All-in-One” or disabled students access modes
Single order but with staggered delivery, if possible
4-year warranty
Agenda Item #6: Checkpoint Services: A demonstration of
Dell and HP with small footprint hard drives.
Dell is an “All-in-One” unit including the Monitor attached to
the Hard Drive unit. HP as a separate small footprint drive
with a separate unit. Kensington Security Locks/Cables
would provide security for the units. DC7800 unit cost is
$750. All of the smaller units presented have a problem with
providing an adequate graphics and video capability based on
the size of the CPU. Dell All-in-One system that was
presented is around $1000.
Dell has also invited IBM to present to the October
Committee meeting.
Robert Martinez will bring the Dell and HP products and
prices that EPCC would actually be using to the October 21
meeting.
Meeting Adjourned: 5:15pm
Respectfully Submitted,
M. Lynn Salas
Motion: Lynn Salas
Have Robert Martinez confer with the Purchasing department
to create a spec list and price list of the components to be
presented at the October meeting.
Second: Jan Lockhart
Motion Passed.
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October 21, 2008
Members Present: Delfina Najera, Lynn Salas, Tony
Vargas, David Galatzan, Norma Ballenger, Debbie Aguilera,
Jenny Giron, Fabiola Rubio, Edith Aguirre, Erick Garcia with
Jan Lockhart, Jan Lockhart
Members Absent but Called: Jeff Coles, Janine Rudnick,
Patricia Islas
Members Absent: Alfredo Rodriguez, Olga Lazarine,
Patricia Ortega, Allison Bruce, Carlos Prado, Ingrid Cardena,
Sandra Shuya, Edith Aguirre
Administrative Liaison: Jaime Farias
Guests: Luis Ojeda, Manager PC Support, Marco Fernandez,
Manager, Network Systems, Ruben Gallardo, Director of
Purchasing, Art Gonzales, Technology Purchaser; Brad
Schulze, Acct. Exec, HP Higher Ed. Sales; Robert Martinez,
Checkpoint Services
Discussion ensued about computer use in the lab and how to
limit the band width for student recreational use. Fabie
informed the committee that the college is increasing the
Internet bandwidth to a 100mbp in January. It is being
presented
First Presentation: HP Sales Representative - Brad Schulze;
Robert Martinez, Checkpoint Services
Second Presentation: Brent Lawson – Decision Tree
Technologies; Brad Schulze, HP Sales Representative
Third Presentation: Neil Brown - Lenovo Account
Executive IBM Representative (Government Connection)
Fourth Presentation: John Starcke – Account Executive
Apple
Fifth Presentation: Sydney Saxon – Dell ; Robert Martinez,
Checkpoint Services
Jan Lockhart: Motion to go out for bid for the approximately
1600 computers.
Second: Edith Aguirre
Motion Passed. Unanimously.
The committee did not have a quorum for a Motion on the
minutes, however, there were corrections noted which will be
ready for the next meeting.
Marco Fernandez will create the specs needed to go out for
bid. Ruben and Marco will coordinate when the specs will
be done; Purchasing can go out for bid 4 days after the specs
are complete. Ruben will set up a formal presentation by the
bidders with exactly what they will be presenting in their bid.
Agenda Item #2: Old Business:
Meetings adjourned at 5:45.
Agenda Item #1: Approval of Minutes:
Dell presented the letter from Carolyn Buntyn who is
requesting recycled computers for the GED Testing Center.
At this time, there are no recyclables available, but Fabie
stated that when the machines are available, the requests will
begin to be filled.
Agenda Item #3: Presentations:
Respectfully submitted,
Ruben Gallardo presented the memo with the specifications
that were asked for from EPCC to the vendors whose
hardware we are looking to purchase.
M. Lynn Salas
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November 25, 2008
Members Present: Norma Ballenger, Jan Lockhart, Carlos
Prado, Dell Najera, Tony Vargas, David Galatzan, Janine
Rudnick, Lynn Salas, Edith Aguirre
Administrative Liaison: Jaime Farias
Guests: Erick Garcia; CSD, Liz Rodriguez for Debbie
Aguilera; Marco Fernandez for Fabiola Rubio, Art Gonzalez;
Purchasing, Raymundo Vilca for Jenny Giron
Members absent but called: Alfredo Rodriguez, Patricia
Ortega
Members absent: Fabiola Rubio, Olga Lazarine, Jeff Coles,
Allyson Bruce, Ingrid Cardena, Debbie Aguilera, Sandra
Shuya
First order of business: How to handle a proxy vote. Dell
suggested that proxies should be presented at the front of a
meeting to determine if there is a quorum established before
votes are taken.
David Galatzan presented the Motion: Have a voting
member’s proxy in writing or e-mail to the chair at the
beginning of the meeting to be counted towards quorum.
Second: Jan Lockhart
Motion passed.
2008. The Evaluation Committee will meet on Wednesday,
December 3, 2008 from 2 – 4 pm. Currently, 25 vendors
have responded to the bidding process. The members of the
Evaluation Committee will be Fabiola Rubio, Marco
Fernandez, Dell Najera, Tony Vargas and Lynn Salas.
Agenda Item #3: Presentation of Smart Classroom Storage
units
Presentation from Nicole Ellis from Spectrum Industries:
Nicole presented the new generation of the Smart Classroom
computer carts. She showed two possible carts. Both are
adaptable for ADA compliant. One has a wood laminate
finish and the other is a grey metal color finish. In Spring
there will be 33 more rooms and we will be requesting
another 34 from the Dean’s along with the software and
peripheral purchases.
Agenda Item #4: Meeting Dates
Jan. 29, 2009
Feb. 19, 2009
Mar. 26, 2009
April 23, 2009
Meeting times will be at 2:30pm in B240 on Thursdays.
New Business:
Janine asked about the consistency of the media carts
available from the Media Services. The suggestion was made
to invite Jenny Giron to discuss the media carts for the
classrooms and the standardization of the carts to keep up
with college standards.
Agenda Item #1: Approval of Minutes
October 21, 2008
Motion to pass with corrections: Jan Lockhart
Second: Janine Rudnick
Motion passed.
Discussion ensued concerning the placement of the new
smart classroom carts and whether they will be ADA
compliant and more practical placement in the classrooms.
The Committee will take a more active role in the process.
September 25, 2008
Motion to pass with corrections: David Galatzan
Second: Norma Ballenger
Motion passed.
Meeting adjourned at 6:15pm.
Agenda Item #2: Old Business:
Respectfully Submitted,
Art Gonzalez presented the update on the purchase of the
approximately 1600 computers for student use. The proposal
was advertised on Friday, November 7 and Friday, November
14. The bidding process will close on Monday, December 1,
M. Lynn Salas
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January 29, 2009
Members Present: Dell Najera, Jan Lockhart, Tony Vargas,
David Galatzan, Edith Aguirre, Jenny Giron proxy for
Fabiola Rubio, Lynn Salas, Norma Ballenger, Erik Garcia,
Patty Ortega, Alfredo Rodriguez
The recycled computers must go through Fabiola Rubio’s
office and not through the Committee.
Administrative Liaison: Jaime Farias
Smart Classroom desk format: Tony described the new desk
which will be used to house the new smaller footprint
computer and can add a laptop. It is also a better option for
wheelchair bound instructors and will be a lower profile for
sightlines.
Members absent but called: Janine Rudnick, Fabiola Rubio
Members absent: Olga Lazarin, Allison Bruce, Ingrid
Cardena, Jeffrey Coles, Sandra Shuya, Debbie Aguilera,
Carlos Prado
Agenda Item #3: New Business
Jenny Giron will be in charge of the installation and setup of
the Smart Classrooms once the purchases have been made.
Revisit of Proxy Voting:
If a member is here, but needs to leave before the meeting
ends, it is ok for a member to submit, in writing, to a member
who is present to have the proxy vote. The rules will be
included with this month’s minutes.
Tony reported on the higher standard for Wireless connection
which will increase the viability of wireless in those
classrooms where the signal is weaker. Tony will provide a
demonstration of whatever equipment that we are looking to
purchase as they come available. The IT Committee will
have one meeting for the demonstrations.
Agenda Item #1: Approval of Minutes
Motion to send letter for software and peripherals to
individuals for Spring 2009.
Motion: Jan Lockhart
Second: Norma Ballenger
Motion passed.
Motion to approve the minutes: Jan Lockhart
Second: Norma Ballenger
Motion Passed.
Agenda Item #2: Old Business
The PLATO Annual Service Agreement has been paid for by
the Committee.
The Board has approved the $1.1 million for the computer
order purchase. The order should be complete (here at
EPCC) by April.
Motion to send a letter to the Deans to identify the next 40
classrooms, including when the current list will be ready to
teach in Fall 2009.
Motion: Edith Aguirre
Second: Jan Lockhart
Motion passed.
Decision Tree got the contract. Each computer will cost
$590; they are the small footprint; EPCC will receive 6
tablets and projectors for the Smart Classrooms along with
this order.
The issue of furniture in the classrooms needs to be
addressed, at least to clean out some of the old furniture.
Classroom desks for students needs to be addressed,
including wheelchair student seating (Jan Lockhart) and seats
that will accommodate everyone.
The IT Fund balance as of 9-01-08 is $5,088,889.90.
Next meeting will be February 19, 2009 at 3:00pm.
The Smart Classroom configuration will have to be relooked
at as the new technology comes into play. If we continue to
go toward Smart Technology in the classroom, infrastructure
including storage and electrical outlets must be addressed.
Meeting Adjourned: 4:00pm
Smart Classroom Update: We now have the new list from
the Deans for the next generation of Smart Classroom
updates.
M. Lynn Salas
Respectfully Submitted,
The computers ordered were 1900 HP’s from Decision Tree
were $1.1 million. The last 8 items on the list have to be
special ordered.
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February 19, 2009
Members Present: Debbie Aguilera, Raymundo Vilca for
Jenny Giron, Fabiola Rubio, Tony Vargas, Patty Ortega,
Norma Ballenger, Edith Aguirre, David Galatzan, Dell
Najera, Lynn Salas, Alfredo Rodriguez, Janine Rudnick
Members Absent but Called: Jenny Giron
Members Absent: Olga Lazarin, Allison Bruce, Ingrid
Cardena, Jeffrey Coles, Sandra Shuya, Carlos Prado
Aguilera and anyone else who can help to set up those
computers during the summer.
The individuals and labs which are getting new computers
need to fill out the property control form to replace the old
and new. The IT Department will take care of the
distribution of the forms and creating the needs list of each
computer.
Agenda Item #3: Tony Vargas Presentation for Smart
Classrooms
Guests: Erik Garcia, Luis Ojeda, Art Gonzales
Tony presented a picture which shows how the desk will be
configured. He also brought a document camera to show
what is being purchased. The desks will be here within ten
days of the purchase order. We have purchased one desk to
allow us to modify and then order them with the
modifications. A suggestion was made to help the desks
become ADA compliant with a way for the wheelchairs to sit
underneath. This will be looked into as we modify the desk
that is coming to us.
Administrative Liaison: Jaime Farias is absent.
Called to order at 3:00pm.
Agenda Item #1: Minutes from 1-29-09
Motion to approve the minutes: Patty Ortega
Second: Edith Aguirre
Motion Passed.
Agenda Item #2: Old Business
Discussion ensued about the way Decision Tree was selected.
Letter for request of Software Peripheral has been sent out.
Letter went out to Deans to identify 4 classrooms each to
convert to Smart Classrooms. Those new rooms will be
presented at the next meeting.
Discussion ensued about the updating of the software on the
classroom carts and Smart Classrooms and looking at the
maintenance of the carts used in the classrooms.
Motion: Tony Vargas
Second: David Galatzan
Motion Passed.
Fabie asked Marco to talk about the upgrading of the
Bandwidth from Time-Warner. Soon the bandwidth will be
upgraded from 60mgs to 100mgs. We are also expecting to
have a back-up from Trans-Delco of 100mgs here at VV in
case Time-Warner goes down.
Agenda Item #4: Next Meeting Dates
March 26, 2009
April 23, 2009
Motion to Adjourn: Norma Ballenger
Second: Janine Rudnick
Meeting Adjourned: 4:25pm.
Respectfully Submitted,
A motion has been made that Fabiola Rubio, CIO, address the
Cabinet to help fund the replacement of 92 laptops for faculty
to check out from IT to use; and also to supplement the STS
program for technical support of the Smart Classrooms.
M. Lynn Salas
The 1900 computers will be arriving during the Summer and
will enlist the Labs, STS students, Raymundo Vilca, Debbie
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March 26, 2009
Members Present: Norma Ballenger, David Galatzan, Jeff
Coles, Janine Rudnick, Edith Aguirre, Jenny Giron, Fabiola
Rubio, Debbie Aguilera, Patty Ortega, Alfredo Rodriguez,
Tony Vargas, Dell Najera, Lynn Salas
Smart Classrooms are worth almost $1,500,000 to be paid
ASAP for 74 new classrooms. The amount left for spending
is $2,501,384.18.
Members absent but Called: Jan Lockhart
Agenda Item #3: Software/Computer Peripherals Request
Approvals
Peripherals like printers, scanners, headphones, projectors
and other items should be standardized like the PC’s and
should be done before the Committee considers the
purchasing of those items. Fabie will have the IT Division
research this item.
Members Absent: Olga Lazarin, Allison Bruce, Ingrid
Cardena, Sandra Shuya, Carlos Prado
Administrative Liaison: Jaime Farias
Agenda Item #1: Minutes from 2-19-09
Motion to approve the minutes: Janine Rudnick
Motion to Second: Edith Aguirre
Motion passed.
Agenda Item # 2: Old Business
1.
Dell asked if everyone received the e-mails.
2.
E-mail from Claude Mathis that refers to hard-wiring all
of the classrooms: Assessments would have to be done to
establish the cost and how long it would take to set up.
Fabie said that her area could give an assessment of all
areas. At this time, it seems feasible to set up this kind
of infrastructure.
3.
Multi-Media Cart upgrades and costs: Looking at
whether upgrading the Carts at any time in the buying
process of the IT Committee, not just during the Fall
Hardware buying season.
Lynn Salas: Motion to consider that Smart Classrooms
and Multi-Media Carts at any time during the IT
Committee buying season.
Second: Norma Ballenger
Motion Passed.
4.
Edith Aguirre: Motion to move new carts from ASC to
Mission and the ASC to receive recyclable carts.
Second: David Galatzan
Motion Passed.
5.
Do we use PC’s or Laptops? The decision was made to
leave it as it stands.
6.
The figures that were presented to the Committee for the
replacement Media Carts will be reassessed and
represented at the next meeting. Carts will be configured
with half VCR’s and half not; and half with document
cameras and half not.
7.
The Budget: The new approved budget is $2,250,000
and the fund balance is $3,153,876.43. The expenses
and open commitments leave a balance of $847,507.75
in the approved budget for 2009. The total available for
spending is $4,001,384.18.
Item #1: Approved
Item #2: Approved
Item #3: Approved $2,159.37
Item #4: Approved
Item #5: Approved
Item #6: Tabled
Item #7: Tabled for Negotiation
Item #8: Tabled
Item #9: Tabled
Item #10: Tabled
Item #11: Tabled
Item #12: Tabled
Item #13: Approved
Item #14: Approved
Item #15: Tabled
Item #16: Approved
Item #17: Approved
Item #18: Tabled
Item #19: Tabled
Item #20: Tabled Sent Back to Director, under $100
Item #21: Approved
Item #22: Tabled
Item #23: Tabled
Item #24: Tabled
Item #25: Approved
Item #26: Approved based on Standardization
Item #27: Tabled for Negotiation
Item #28: Tabled for Negotiation and see if licenses still exist
Item #29: Approved
Item#30: Tabled
Item #31: Tabled
Item #32: Approved
Item #33: Tabled for Review
Item #34: Tabled for Negotiation
The items that have been approved will be moved upon by
Jaime to facilitate the process.
Agenda Item #4: Next Meeting is on April 23. We will meet
at 1:00 to finish the entire list.
Meeting adjourned at 5:45.
Respectfully Submitted,
M. Lynn Salas
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52
April 23, 2009
Members Present: Dell Najera, Norma Ballenger, David
Galatzan, Patty Ortega, Janine Rudnick, Jenny Giron., Debbie
Aguilera, Alfredo Rodriguez, Jan Lockhart, Erick Garcia,
Tony Vargas, Carlos Prado, Edith Aguirre, Lynn Salas
Dell reported that the quoted cost for the CS4 Software 100
copies $35,813 and MAC 50 copies $17,918. These will be
added to this year’s budget.
Motion to accept these prices: Jan Lockhart
Second: Norma Ballenger
Motion passed.
Members Absent:
Guests: Marco Fernandez, Bonnie Prieto
Late Requests: Because of the prior decision of the
Committee to not accept late requests, this semester’s late
requests were denied.
Administrative Liaison: Jaime Farias
First Item of Business: The money for the Smart
Classrooms is ready to go and the purchasing can take place.
Janine Rudnick -- Motion: To purchase an upgrade of the
Smart Sync upgrade the existing 5 site licenses
Second: Jan Lockhart
Motion passed.
Agenda Item #1: Committee Minutes
Motion to approve with changes: Norma Ballenger
Second: Patty Ortega
Motion passed.
Agenda Item #2: Old Business
Norma Ballenger reported that Requests #13 and #61 for
Valle Verde and Rio Grande Libraries. The personnel tested
the equipment and decided it did not meet specs and want to
research a new system. Request #12 is for a Sympodium and
not a LUMENS Projector. The cost remains the same,
$4,033.86.
Jenny Giron reported that the standardized cost of
headphones will average $19.99 per set. Discussion ensued
about the purchase of headphones, as to whether the
standardized will work for everyone.
Marco reported on the standardization of the specs of the
printers, but the cost and brand must be decided at purchase.
Media Carts: Jenny submitted the costs of the Media Carts
both with and without the Document Cameras and the
DVD/VCR.
Patty Ortega -- Motion: To purchase the Document Cameras
for half of the Smart Carts at a cost of $256,825.80
Second: David Galatzan
Motion passed.
Tony Vargas reported that the models for the podiums will be
here tomorrow morning. Tony will let everyone know so that
ADA Standards can be examined in this issue.
Agenda Item #3: Software/Computer Peripherals Requests
Item #6: Approved
Item #7: Approved
Item #8: Approved
Item #9: Approved
Item #10: Approved
Item #11: Approved
Item #15: No
Item #18: Approved
Item #19: Approved Standardized
Item #21: No
Item #23: Approved
Item #24: Approved
Item #26: Approved
Item #27: A part of the earlier approved site license.
Item #28: A part of the earlier approved site license.
Item #30: Approved
Item #31: Approved LiDE 200 Scanner
Item #32: Approved
Item #33: Approved
Item #34: No
Item #35: No
Item #36: No
Item #37: Approved for purchase of one.
Item #38: No
Item #39: Approved
Item #40: Approved
Item #41: Approved
Items #42 - #49: No
Item #50 – #54: Recycled Computers with Web Cam,
Wireless Mic, Video Capturing Software
Item #55 - #59: No
Item #60: Remove
Item #61: Remove
Item #62: Approved
Item #63: A part of the earlier approved site license.
Item #64: Approved
Item #65: Approved
Item #66: Approved
Item #67: No
Item #68: Approved at 17
Item #69: Approved
Item #70: No
Item #71: No
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Item #72: Approved
Item #73: Approved
Item #74 – 76: No
Item #77 – 81: No
Item #82 - 103: Approved
Item #104: Approved for Standardization Laser Printer
Item #105: Removed
Item #106: No
Item #107: No
Item #108: No
Item #109: No
Item #110: No
Item #111: No
Item #112: No
Item #113: No
Item #114: No
Item #115: No
Item #116: Approved
Item #117: Approved
Item #118:
Item #119:
Item #120:
copies
Item #121:
Item #122:
No
No
Approved, and is a part of the CS4 MAC 50
No
Approved
Item #130 – 131: No
The Committee has agreed to meet again April 30 to continue
this meeting.
Meeting Adjourned: 5:00pm.
Respectfully submitted,
M. Lynn Salas
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April 30, 2009
Members Present: Dell Najera, David Galatzan, Debbie
Aguilera, Norma Ballenger, Fabiola Rubio, Patty Ortega,
Jenny Giron, Erick Garcia, Alfredo Rodriguez, Lynn Salas,
Janine Rudnick, Edith Aguirre
Guests: Raymundo Vilca, Marco Fernandez
Administrative Liaison: Jaime Farias – Absent
Agenda Item #1: Approval of minutes
Minutes will be approved at the first meeting in September.
New Motion:
Patty Ortega: Motion to revisit the tabled items at the end of
the list, if there are monies available.
Second David Galatzan
Motion passed.
Agenda Item #3: Software/computer peripherals requests
Item #122:
Item #123:
Item #124:
Item #125:
Item #126:
Item #127:
Item #128:
Item #129:
copies
Item #130:
Item #131:
Approve
Approve
Yes
Yes
Yes
Yes
No
Approved, and is a part of the CS4 MAC 50
Remove
Remove
Agenda Item #2: Old business
Marco Fernandez – Computer roll out
Marco clarified several Fall 2008 approved items to be
consistent in the amount of hardware to be ordered and asked
several technical questions involving ordering other requests.
Marco presented options for the standardization of the
printers: monochrome and color printers.
Agenda Item #3: Software/computer peripherals requests,
continued.
Item #132:
Item #133:
Item #134:
Item #135:
Approve
Approve
Remove
Table, depending on the Chair conversation with
the President
Item #136: Table, depending on the Chair conversation with
the President
Janine Rudnick: Motion to approve Item # 135 and Item
#136.
Second: Fabiola Rubio.
Voting: Aye:
5
No: 5
Dell has the deciding vote and chose to take it to the
President.
Item #137:
Item #138:
Item #139:
Item #140:
Item #141:
Item #142:
Item #143:
Item #144:
Item #145:
Item #146:
Item #147:
Item #148:
Item #149:
Item #150:
Item #151:
Item #152:
Item #153:
Item #154:
Item #155:
Item #156:
Item #157:
Item #158:
Item #159:
Item #160:
Item #161:
Item #162:
Item #163:
Item #164:
Item #165:
Item #166:
copies
Item #167:
Item #168:
Item #169:
Item #170:
Item #171:
Item #171:
Item #172:
Item #173:
Item #174:
Item #175:
Item #176:
Item #177:
Item #178:
Item #179:
Item #180:
Item #181:
Item #182:
Item #183:
Approved
Approved
Approved
Remove
Remove due to the Approval of #132
Remove due to the Approval of #132
Remove due to the Approval of #132
Remove due to the Approval of #132
Approved
Approved
Remove
No
Approved
Approved
Approved
No
Remove
Approved
Approved
Removed
Approved
No
Table, depending on the Chair conversation with
the President
Approved
Approved
No
No
Approve
Approved, and is a part of the CS4 MAC 50
No
No
No
No
Approved
Approved
Approved
Approved
No
No
Remove
No
No
No
No
No
No
No
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Item #184:
Item #185:
Item #186:
Item #187:
Item #188:
Item #189:
Item #190:
Item #191:
Item #192:
Item #193:
Item #194:
Item #195:
Item #196:
Item #197:
Item #198:
Item #199:
Item #200:
Item #201:
Item #202:
Item #203:
No
No
No
No
No
No
Approved
Tabled, based on whether it can be used in all
campuses
No
No
Approved
Tabled, based on whether it can be used in all
campuses
No
Approved
Approved
Approved
Approved
Approved
No
No
Item #204:
Item #205:
Item #206:
Item #207:
Item #208:
Item #209:
Item #210:
Item #211:
Item #212:
Item #213:
Item #214:
Approved
No
Approved
No
No
No
No
No
No
Approved
Approved
For the next funding cycle, instructions to the Dean’s must
include clarification on Discipline coordination of software,
hardware standards, and site licensing.
Meeting adjourned 5:00.
Respectfully submitted,
M. Lynn Salas
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INTEGRATED TECHNOLOGY COMMITTEE
2007-2008 MINUTES
September 27, 2007
Members present: Del Najera, Tony Vargas, Lynn Salas,
Alfredo Rodriguez, David Galatzan, Allison Bruce, Patricia
Islas, Norma Ballenger, Debbie Aguilera, Edith Aguirre,
Olga Lazarin, Ingrid Cardena
Del directed our attention to page 4 of the spreadsheet and
told us to look at the $272,243.47 figure that will be added to
the $2million we can spend for Fall 2007 and Spring 2008.
Jenny reported that all PO’s have been paid for the current
Smart Classrooms.
Administrative Liaison: Jaime Farias
Agenda Item #3: Old Business Smart Classrooms
Purchasing Representative: Art Rodriguez
Members Absent but sent Representatives: Maria Lopez,
for Jan Lockhart; Jenny Giron for Fabiola Rubio
Absent but Called: Sandra Shuya,
Absent: Jeff Coles, Patricia Rodriguez, Veronica
Dominguez, Roy Kline,
Agenda Item #1: Welcome, Charge of Committee and
New Member Introduction
Del Najera welcomed the new members to the Committee
and provided the following information to the Committee:
Charge of the Committee: Assess the Technology needs for
Student Use and Allocate Monies for that Use. The Official
Charge is on the Standing Committee Roster.
Bring an open mind to the committee and not with an agenda
in mind for your discipline or department.
The Budget begins with $2million for Student Use
Technology. This is a three-year recycle process; those
computers that are three years old will be replaced and those
that are replaced will be recycled where they can be used.
Jenny Giron reported that the Laptop checkout program is
working very well. There have been very few problems and
students are really taking advantage of the program.
Agenda Item #2: Approval of the Minutes
Motion to Approve Item #2 Approval of Minutes: Lynn
Salas
Second: Patricia Islas
Motion Passed Unanimously
Del and Tony attended a Conference on Smart Classrooms in
Wash, DC and said that the smart classroom equipment has
not changed but the design is slimmer. The movement is now
toward the tablet, or smartboard, and the software.
Additional equipment is the new document camera that looks
like a laptop and has split-screen technology. The document
camera has a much smaller footprint.
The cost reduction by using this equipment is significant and
loss is reduced because instructors have their own system that
they carry with them.
Jenny reported on the Changes to the Smart Classrooms:
Keys have been assigned to teachers who are in the
classrooms. The ramps are not working; however the timing
is not conducive to working so fast. There is also some
research for podiums and what may be better for the next
round of Smart Classrooms.
A demo podium that is being purchased from Pencil Cup will
be available. Camera will come from Digital Tech. As per
the Minutes on April 27, 2007, Jenny had said that we would
continue with the same vendor, however, because we need
local support, it is hard to get out of town support and so we
need to consider a local vendor or a vendor who has a local
office.
Several issues were presented as to the problems encountered
in the Smart Classrooms so Jenny was asked to bring a
running list of all of the problems to the next meeting to see
how each can be addressed.
Del called our attention to the Automotive Departments
February 2007 request that has finally been ordered and will
be paid for: PO 026225 Leo Pineda’s request
Agenda Item #4: New Business
Computer Replacement and Recycle
Identify Replacement Areas
IT hardware Requests
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Are we staying with the XP format or Vista format? Debbie
said that Vista does not run with Banner or with our current
system. The new computers will be requested with XP.
Most of new computers being bought are being sent with
Vista, but EPCC does not support Vista.
Tony suggested that we buy new computers without an
operating system and upload our own. The problems need to
be resolved with Vista or EPCC must request that all laptops
coming in have XP. Art will look at the feasibility of having
XP installed on all new PC’s and Laptops bought by EPCC.
Problems discussed were the automatic upgrading for Office
2007 and Explorer 2007 have been done without adequate
information given to instructors. The original updates were
supposed to be only in places where the technology was
being taught. However, students are accessing that software
in Libraries and labs; which is where the students are going to
do their assignments. If they saved in 2007 but tried to open
it in 2003, they cannot open.
Norma made the request that IT inform of the changes before
they happen especially with the software changes so that
Librarians, Lab Assistants and others can inform the students
and community users of the changes.
In the new request for hardware letter for Fall 2007, we will
first ask for REPLACEMENTS. Then we will ask for NEW,
after the replacements have been fulfilled. The form will be
adjusted to reflect that the computer will be a replacement.
However, there will still be some confusion, but at this time,
the forms are meant to reflect those who are following the
request format. On the committee form, the only change was
the comment box at the bottom.
One letter, two forms: IT Request form, and Property
Control. Phase one will be replacements and phase two will
be new.
This year’s Announcement for Requests will be done in two
installments.
The first request will be the Replacement Phase letter which
will go out next week (October 3). New Computer request
letters will go out in three weeks (October 24). We will ask
for responses for the Replacement computers by October 22.
We will ask for responses for the new computers will be
November 7, 2007.
The big push to change to Office 2007 will be done in
December. The timetable has been presented to the Cabinet
and will be presented to the Faculty Senate next week.
By next meeting date, there will be a preliminary account of
how many Replacements that will be needed. In the letter,
say that the installment will be ready by Fall 2008. The IT
department will then review with the replacement list for who
qualifies for the three-year replacement. Faculty cannot
request a computer through this Committee’s process.
Letters will be sent out that will be advertising for new
computers that are on the third year recycle. Our concern is
that whether it is a recycled computer or not. The property
control form needs to be filled out if the new computer is
replacing an old one.
If the Student Services area requests are through this
Committee for new computers, then recycled computers will
be used for those areas; not newly purchased through this
Committee. Student’s use and need for these computers
comes first.
Some history: If new computers are purchased, then old
computers must be recycled (or given back) when they are
replaced with new. What comes in comes out. We recycle
the old computers to departments that do not get new
computers for a while and can be also be given to areas where
computers are needed for students. The new computers are
used for students, but the old computers can be used for
offices and other departments, not directly used for students.
Agenda Item #8: Fall 2008 Meeting Dates
The form that the Integrated Technology committee uses does
not specifically say whether the computer is going to be
replaced or not. The IT department is requesting that the
Property Control Record is part of the packet that is sent out
to pick up the old computer when the new one is delivered.
Always on Thursdays
October 25, 2007
November 29, 2007
We may need to meet early in December, please keep this in
mind.
Motion to Dismiss: Edith Aguirre
Second: Tony Vargas
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November 29, 2007
Members present: Tony Vargas, Dell Najera, Jan Lockhart,
Debbie J. Aguilera, Jenny Giron for Fabiola Rubio, Patty R.
Ortega, Patricia Islas, Edith Aguirre, Norma Ballenger, David
Galatzan
Liaison: Jaime D. Farias, Phd.
Dell said that she and Tony Vargas will meet with the
President to find out what the future will be for this particular
item. Since this was supposed to be paid for from new
monies into the College, they will ask if the committee will
be reimbursed.
Dell Najera called the Meeting to order at 2:00.
Agenda Item #2: Review New Hardware Requests Phase
II
Agenda Item #1: Approval of Minutes
The committee approved Items #23, 24, 25 at the last session,
but there was a price change. In this new request, they are
trying to create a state of the art CAD center.
There was no approval because the minutes were not
available to everyone at the meeting.
Agenda Item #3: Tex-Share Licensing Subscription for
Library
Jaime Farias presented that Library Tex Share subscription
should be paid for from our account. Dr. Brown told Dr.
Rhodes that we will pay for this without any board
involvement in this issue. According to Farias, the monies
have already been paid for out of this fund, the board has no
decision in this matter. Vargas responded by saying that the
board has no say so in this expenditure, so that the committee
needs to vote or participate in this.
Ginny Giron asked why we cannot just pay for this as it is a
student use.
Lynn Salas recommended that the chair and co-chair meet
with the President to discuss the issue of allocating funds
without a committee vote.
Norma Ballenger interjected that the databases may not be
available if the payment is not made, the databases might not
be available for student use, especially during this time of
year.
This particular charge is out of the normal order of business
because it is highly unusual for the President to give an
explanation to the committee if this is to be a regular charge
to the IT fund.
Jaime Farias stated that the President asks that we pay
for this one more year, and then next year it will be paid
for from new monies. He also stated that this was supposed
to be allocated from new money.
Jan Lockhart recommended that we do agree to the payment,
with stipulations, the protocol must be followed.
Dell Najera stated that there is money for licensing, so could
the payment can come from that portion of the funding,
without affecting the original $2 million fund. This will
come out of the Software or installation line-item and not out
of the main fund.
Motion to approve the changes to #23, 24, and 25: Debbie
Aguilera
Second: David Galatzan
Unanimous.
Dell suggested that the Libraries at TM and RG wait for the
2008-2009 funding cycle before changing all computers at
the same time. Therefore, the suggestion is to table the
request for TM and RG until the next funding year.
Jan Lockhart suggested that we create a set time-cycle for
those computers that need to be on the 3-year cycle:
something like a life-cycle management.
Motion to look into a life-cycle management program for
hardware in the Spring 2008. Norma Ballenger
Second: Tony Vargas
Unanimous.
Motion to put all of the libraries computers on one cycle,
beginning with the funding cycle of Fall 2008 with
replacements to be here in 2009. Edith Aguirre
Second: Patty Ortega
Unanimous.
Approved: 45, 46, 47, 48, 50, 51, 53, 62 (with school
specs),#67, 74 (12 computers only), 80, 85 (computers only),
87 (computers only), 89, 107, 108, 111, 112, 114, 115, 116,
117, 118 (10 new only, not SMART classroom), 119, 125,
126, 127, 128, 129, 130, 131, 132, 148, 149, 150 (computers
only), 151, 152
Not approved or need checking:
Pulling on #49 and #51, room numbers and request looks
identical except one more computer on #49.
#50 will be picked up for replacement use.
#56, 57, 58, 60 Need Ken Gorski’s clarification.
#64 will pick up 9 replacements
#65 will pick up 9 replacements
#68 and 69 will be checked on.
#64, 65, 70, 71, 72, 73,
#75 Instructor use not funded.
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The following are recommended to recycling:
#77 Needs assessment - Tony
#89 will pick up replacements
#80, 91 will be checked on: Are they the same?
#92 Fall 2008 cycle
#83, 93 will be checked on Are they the same?
#94 Faculty use computer
#88, 97 will be checked on Are they the same?
#113 Faculty use only
#116, 119 are the same,
#123 ask who will have most use
#126, 127 will have replacements
#160 What are the real use of these?
#161 Where will this be stored?
#63, 66, 76, 78, 79, 81, 82, 83, 84, 86, 88, 90, 98, 99, 100,
101, 102, 103, 104, 105, 106, 110, 120, 121, 124, 134, 135,
136, 137, 138, 139, 140, 141, 142, 143, 144, 145, 146, 147,
152, 153, 154, 155, 156, 157, 158, 159, 160
Patricia Islas left proxy vote at 4:00.
Motion to Adjourn at 5:15: Jan Lockhart
Second: Norma Ballenger
Unanimous.
Respectfully submitted,
Libraries should ask for recyclables until the new requests for
Fall 2008.
M. Lynn Salas
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January 31, 2008
Members present: Dell Najera, Tony Vargas, Debbie
Aguilera, Jenny Giron, Sandra Shuya, Fabiola Rubio, Patty
Ortega, Art Gonzalez, Ingrid Cadena, David Galatzan,
Patricia Islas, Norma Ballenger, Alfredo Rodriguez, Edith
Aguirre
Administrative Liaison: Dr. Jaime Farias
Members absent but called: Jan Lockhart, Jeffrey Coles,
Lynn Salas
Dell Najera called the meeting to order at 3:15
Agenda Item #1
Patricia Ortega requested that the minutes from 10-25-07 be
changed to reflect her name change. She has changed her
name from Patricia Rodriguez to Patricia Ortega. Also, she
was present for the meeting.
Dr. Farias requested the minute from 11-29-07 be changed to
reflect that Dr Rhodes requested Dr. Brown to request the IT
committee to pay for the Library Tex Share subscription.
Also, the committee requested that Dell meet with Dr.
Rhodes to clarify which budget the subscription would be
paid from. Dell Najera stated that the President is funding the
licensing but not out of the original $2 million budget.
Motion to approve the minutes with changes as noted: Patty
Ortega
Second: Edith Aguirre
Motion carried.
Ms. Najera reminded the committee that the next meeting
would be scheduled at 3:00 to accommodate the members
who are teaching until 2:50.
Agenda Item #2
1.
2.
Lexis Nexus is an on-going expense for the committee.
Ms. Najera provided documentation of same.
The current count for computers that will be ordered for
the IT committee replacement is 1695. This means that
there will be 800 recycled computers that will be
available. Dr. Farias reminded the committee that new
computers will be supplied as old computers are
returned. Ms. Najera reminded the committee of the
procedure for replacing IT computers. Ms. Rubio stated
that she would email a form to the Deans for requests
for recycled computers. Mr. Vargas reminded the
committee that departments who may need computers
can request a recycled computer, but that the committee
is not promising computers to anyone.
There are a number of computers that have been ordered for
the school from a different budget. Ms. Najera asked Ms.
Rubio to be sure that the computers are not mixed into the
order from the IT committee. Ms. Najera was also assured by
Art Gonzalez that computer specifications will be updated
with current needs in the industry. He also stated it would
take approximately 8-12 weeks for the bid to be written,
approved and computers ordered and placed for student use.
This is important if the committee is to have the new
computers in place for student use for the Fall semester.
Agenda Item #3
1.
A presentation was made by Richard Buller and Marco
Fernandez about computers that the IT committee could
order. They ended their presentation by discussing the
iMAC computer. UTEP has already replaced their
undergraduate computer lab, and YISD is using all
MAC products. The IT department is requesting that
the IT committee buy at least 100 iMAC computers to
be placed in the ASC student computer labs. A survey
will be taken to determine if the students continue to
use PC’s or if they use the iMACs. Ms. Rubio stated
that the committee should order all PC’s except for the
100 for ASC, in order to start the process.
Ms. Najera stated that it may make more sense to wait
on ordering the computers until the IT Department has
the results of the surveys for the preferred computer
systems. The committee also requested that the iMACs
be placed in several student computer labs across the
District. Dr. Farias reminded the committee that if the
committee waits to decide which type of computer to
buy, it will put several smart classrooms further behind
for deployment.
Motion: That the committee approve the purchase 100
iMacs for the ASC labs so that the pilot study of the
iMac’s compatibility can be assessed.
Motion to Accept: Edith Aguirre
Second: David Galatzan
All Approved: Motion Carried.
Meeting adjourned: 5:00pm
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February 28, 2008
Motion : Edith Aguirre
Members Present: Spell Ms. Rubio=s first name; Debbie
Aguilar to Aguilera
Members present: Delfina Najera, Tony Vargas, David
Galatzan, Jan Lockhart, Ingrid Cadena, Edith Aguirre,
Alfredo Rodriguez, Lynn Salas, Jenny Giron for Fabiola
Rubio, Debbie Aguilera, Art Gonzales
Members Absent but Called: Norma Ballenger, Sandra
Shuya, Patricia Islas, Bruce Allison
Members Absent: Jeffrey Coles, Veronica Dominguez, Olga
Lazarine, Patricia Ortega
Administrative Liaison: Jaime Farias was absent.
The committee approved the purchase 100 iMacs for the ASC
labs so that the pilot study of the iMac=s compatibility can be
assessed.
Change times to Standard times.
Replace in agenda item #2: take out “replaced”, substitute
“supplied”
Guests: President Richard Rhodes, PhD.
Agenda Item #4: Smart Classroom Presentation - Tony
Vargas
Class Presenter Software: Software developed by University
of Washington. The presentation was on a Tablet which
allows linking or writing on PowerPoint. It is an interactive
whiteboard - PowerPoint software which allows teachers and
students to add their own notations to the completed
PowerPoint presentations. There is also a small camera that
comes along with this software.
Motion to accept Minutes with Corrections:
Motion: Ingrid Cardena
Second: Jan Lockhart
Motion: Approved.
Agenda Item #2: Old Business
Smart classrooms: rollover budget is $1.1 million plus our
current 2 million, $100,000 for licensing, $100, 000
maintenance and installation monies
Two maintenance agreements: Plato, $17,856 and Esri
(Geology Department) $378.88
For the next meeting, Tony wants to set it up so that the
committee can interact with this Software in A1713.
Agenda Item #3: iMac Feedback
Jan asked if the laptop/Software setup would be disability
compatible. If carts are established for students, it might not
work in terms of setup time in the classroom. But, we need
to consider if the instructors could have this technology
available.
Motion: Jan Lockhart
So move to look for a smaller podium, a tablet with Class
Presenter Software, and new other software and hardware
upgrades, from iMac and others, before the committee
proceeds with purchasing equipment for the next phase of the
new smart classrooms.
Second: Patty Ortega
Motion Approved
Agenda Item #1: Approval of Minutes
The attached survey results show how the attendees at the
iMac workshops answered the questions presented about the
new hardware and software.
Debbie and Jenny said that preliminary testing has been
positive, but plug-ins still needs to be put in place for other
college software. The prototypes have been placed where
compatibility and adaptability can be assessed.
Overall, the response seems to be positive from faculty, staff
and students.
At this time, the IT committee will hold off on buying
peripherals until we decide what to do with the iMac
purchasing. This will allow the monies to rollover to provide
all of the upgrades.
Changes to 1-31-08 Minutes:
Lynn Salas was not present at the meeting. She also did not
second the motion, it was Edith Aguirre.
The IT Department will be testing for two semesters. There
should be a decision by December, 2008.
Agenda Item #5: Next Meeting
The committee requested that Del meet with Dr. Rhodes. Not
that Dr. Rhodes requested a meeting to clarify.
March 20, 2008 at 3:00 in room A1713.
Rhodes reinforced that we take direct orders from him and no
one else.
Motion to adjourn: Jan Lockhart.
All second.
Change: Motion for Agenda Item #3:
Adjourned at 4:20.
Respectfully submitted, M. Lynn Salas
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April 3, 2008
Members present: Dell Najera, Tony Vargas, Chris Garcia,
Nancy Gamez for Fabiola Rubio, David Galatzan, Edith
Aguirre, Norma L. Ballenger, Ingrid Cardena, Maria E.
Lopez for Jan Lockhart, Lynn Salas
Members Absent but Called: Debbie Aguilera
Questions that need to be answered: Has he
investigated the possibility of an iMac system
comparable to what he is currently asking for. Also, the
question of memory upgrades seem not to correspond to
the amount of computers he has: Request 58 asks for
36, Request 56 asks for 22. Clarification needs to be
gotten.
Administrative Liaison: Jaime Farias was absent.
We are going to ask for re-clarification of needs with
new technology and for upgrades based on the
College’s future upgrading of student use computers.
Once those new specs are gotten, e-mails will be sent to
the committee members for an on-line vote.
Agenda Item #1: Approval of Minutes
Motion to Approve Minutes from 2-28-08: Edith Aguirre
Second: Norma Ballenger
All Approved.
Agenda Item #3: Smart Classroom tablet software –
Tony Vargas Presentation
Agenda Item #2: Old Business
A.
B.
Creative Suite 3 – the IT Committee approved 3 years
ago to relicense this software when it came due.
Tony presented Class Presenter Software interactive software
and encouraged all of us to download it and play around with
it to see what it can do for our disciplines.
http://classroompresenter.cs.washington.edu is the website in
the computer engineering department.
Memory Upgrade – Ken Gorski
Meeting Adjourned: 4:30
Renewal of Software Maintenance License (CS3
Adobe) 500 copies.
This request needs to be discussed further to decide if
this equipment can wait until the Mac studies are
complete. If the College changes to Macs, this is a very
large purchase to then have to change if the College
changes its total equipment. Dell called Ken while we
were in the meeting and discussed the necessity to
upgrade immediately. He said that the courses were in
trouble now and memory was needed now. However,
the purchase price is over $38,000, which is a large
outlay while we are considering the system change to
Macs.
Respectfully submitted,
M. Lynn Salas
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INTEGRATED TECHNOLOGY COMMITTEE
2006-2007 MINUTES
Valle Verde Campus, Room B240
September 14, 2006 at 2:00 p.m.
Members Present: Mr. Antonio A. Vargas, Douglas Carr,
Roman R. Hernandez, William Moody, Miguel Contreras, M.
Lynn Salas, Fabiola Rubio, Jenny Giron (Resource), Ron
Clark, Sandra Shuya, Pauline Ballesteros, Charlotte Hollis,
Patricia Islas, Keri Moe, Jaime Farias, Dell Najera, Ingrid
Cardena, Griffin Carnak (Resource).
Agenda Item #2:
A. Smart Classes - 32 classes to be converted into smart
classes. The four classes that will pilot this are: RGA225, TM-1126, VV-B133, and VV-2518.
B. New Request:
Members Absent: Jose Baltazar, Tonie Badillo, Debbi
Farrelly, Debbie Aguilera
•
•
•
Agenda Item #1:
A. Welcome members to the IT Committee.
•
B. Confirmation of Previous Minutes – Since no changes,
Lynn Salas made motion to confirm minutes. Fabiola
Rubio 2nd the motion. Motion passed and the minutes
were confirmed.
C. Old Business – Former request for new equipment
(request for smart classes). Issues concerning this are:
laptops vs. desktops, furniture, electrical, internet
connections, heating and cooling. The President and the
Deans need to make the decision on what they want to
do.
D. Motion made by Ms. Fabiola Rubio -- A
recommendation to form a District-wide committee (task
force), its purpose would be to assess technological
growth and development; this would be completed in
phases.
2nd by Mr. Ron Clark
Motion passed
E. Motion made by Ms. Fabiola Rubio -- To recommend
the committee be allowed to purchase software based on
decisions made by the committee and not by the
allocated funds but by the yearly needs.
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
IT Tag # 1 – Funding not approved. Funding for
items for faculty must come through Dr. Brown.
IT Tag #2 – Approved
IT Tag # 3 – Approved if recycled computers are
available
IT Tag # 4 – Tabled to see if recycle equipment will
work and to see why only monitors are being
replaced
IT Tag # 6 – Approved
IT Tag # 7 – Funding not approved. Directed to Dr.
Brown
IT Tag #8 – Approved
IT Tag # 9 – Approved with standard
IT Tag #10-15 – Tabled until meeting of October 19
IT Tag #16-19 – Approved
IT Tag # 20 – Tabled until able to discuss with them
IT Tag # 21 duplicate (same as 3)
IT Tag # 22 – Tabled until he has everything he
needs
IT Tag # 23-24 – clarification needed
IT Tag # 25 - Approved
IT Tag # 26 – Approved with condition it is cleared
by IT Dept.
IT Tag # 27-28 – Approved
IT Tag # 29 – Tabled – clarification needed
IT Tag # 30-32 – Approved
IT Tag # 33 – Tabled
IT Tag # 34 – Approved
C. No other business
D. Next meeting: Thursday, October 19, 2006
2nd by Ms. M. Lynn Salas
Motion Passed
E. Meeting adjourned 5:15 p.m.
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Valle Verde Campus, Room B240
November 2, 2006
Members present: Dell Najera (chair), Armando Torres,
Doug Carr, Pauline Ballesteros, Tonie Badillo, Charlotte
Hollis, Ron Clark, Miguel Contreras, Debbi Farrelly, Debbie
Aguilera, Fabiola Rubio, Roman Hernandez, Lynn Salas,
Ingrid Cardena
The IT Committee supports this project.
Agenda Item #3: Approval of Fall 2006 Hardware
Requests:
Items 36 and 37 – Approved
Liaison: Dr. Jaime Farias
Members absent: Tony Vargas (called), Keri Moe (called),
Patricia Islas (called), Sandra Shuya, David Moody, Jan
Lockhart, Jose Baltazar, Verónica Domínguez
Item 38 – Approved (Debbie Aguilera committed to sending
20 laptops to each campus.)
Item 39 - Approved
Items 40-42 – Approved
Guests: Bea Villegas, Darlina Nazario, Silvia Martinez
Chair Lourdes Garcia called the meeting to order at 3:00.
Agenda Item #1: Approval of Minutes:
There was some discussion regarding malfunctioning LCD
projectors. Dr. Farias will ask faculty to report any problems,
so that the contractor can be called to fix them.
Motion to approve the September 9, 2006 minutes with
corrections: Miguel Contreras
Second: Debbi Farrelly
The motion passed unanimously
There was some discussion regarding the charge of this
committee and the decision to fund furniture.
Ms. Rubio will hold a technology planning session in March
and would like to have the IT Committee members and Deans
attend.
Agenda Item #2: Presentation – Leadership Academy
Committee – Debbie Aguilera Item #38
Debbie Aguilera, Bea Villegas, Darlina Nazario, and Silvia
Martinez presented their Leadership Academy project to the
committee. They would like to utilize empty spaces on
campuses for student use of laptops. Their plan is to
purchase 100 laptops and pilot the project at TM, a campus
they believe will see a surge in numbers due to Ft. Bliss.
This is similar to what other colleges offer around the nation.
There was some discussion regarding support from IT, the
speed of the network, and the furniture needed.
Agenda Item # 4: Next meeting: November 16, 2006
The meeting was adjourned at 4:25 pm.
Minutes respectfully submitted by Tonie Badillo, secretary
Several members suggested looking into issues such as
check-out for home use, storage, use of driver’s license or
student ID, and software.
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Valle Verde Campus, Room B240
November 16, 2006
Members present: Dell Najera (chair), Armando Torres,
Doug Carr, Charlotte Hollis, Ron Clark, Miguel Contreras,
Fabiola Rubio, Jan Lockhart for Roman Hernandez, Lynn
Salas, Ingrid Cardena, David Moody
Liaison: Dr. Jaime Farias; Resource: Dr. Jenny Giron
Malfunctioning LCD projectors - Dr. Farias received a report
that 3 projectors weren’t functioning properly. The
contractor will be called to fix them.
Guests: Dr. Richard Rhodes
Agenda Item #1: Approval of Minutes:
Motion to approve the 11-2-06 minutes with corrections:
Lynn Salas; Second: Miguel Contreras
The motion passed unanimously.
Agenda Item #2: Dr. Richard Rhodes – Open Discussion
Dr. Rhodes commended this committee for its work and
stated that it is unusual throughout the country. Students are
seeing that their Tech Fee monies are making a difference.
We want to continue moving forward and keeping ahead of
the curve because the payback is in our students. The
opening video at the UTEP homecoming was produced by an
EPCC student and shows our investment in our students.
Discussion included:
•
•
•
•
Motion: Miguel Contreras.
Second: David Moody.
The motion passed unanimously.
Information:
Members absent (called): Keri Moe, Toni Badillo, Jose
Baltazar, Debbie Aguilera, Tony Vargas, Patricia Islas,
Pauline Ballesteros, Sandra Shuya
•
Mrs. Najera asked for a motion to approve requests #28 and
#175 price increase.
Future possibilities of making more PCs available to all
students at all campuses
Concerns that the College has enough staff to maintain
all the PCs that are funded through this committee.
Educational trends - U.S. is showing an older population
in higher education and Europe is just the opposite
Any future purchases need to keep handicap accessibility
in mind
Smart Classrooms will be ready in the Spring (hopefully all
32). The podiums are scheduled to be ready after the first
few weeks of classes. Final cost will be an additional
$165,000 for 32 rooms of which $97,000 is for electrical
work. Planning will begin for an additional 32 rooms. Mrs.
Najera asked for a motion to approve the notification to
Campus Deans for identification of the next 33 classrooms to
be converted into smart classrooms. Recommendation that
the Deans identify wings to reduce cost and the speed up the
installation process.
Motion to approve solicitation of the next 33 classroom (wing
or hall) for conversion in the Spring 2007.
Motion to approve: Lynn Salas
Second: Ingrid Cardena
The motion passed unanimously.
Concerns voiced that software and hardware may have been
deducted from incorrect account funds.
Agenda Item # 4: Next meeting: January 25, 2007, VV,
Rm. B240, 2-4 pm
The meeting was adjourned at 4:45 pm.
Future vision: wireless with more accommodation for
larger numbers. Capability to interconnect with ourselves
and others, perhaps through Orion; ultimately all
classrooms will be “smart” classrooms providing 3
dimensional capabilities; expansion of distance learning
programs.
Agenda Item #3: Review Fall 2006 Hardware Requests
#28 & 175:
Both Mary Mooney’s request for computers and Luis
Chaparro’s request for TexShare involved a cost increase.
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Valle Verde Campus, Room B240
January 25, 2007
Members present: Dell Najera (chair); Jan Lockhart; Debbi
Farrelly, Debbie J. Aguilera; Fabiola Rubio; David Moody;
Miguel Contreras; Patricia Islas; Douglas Carr; Lynn Salas;
Pauline Ballesteros; Sandra Shuya; Ron Clark; Tony Vargas;
Charlotte W. Hollis; Keri Moe
reflecting that the new College standards will be considered
in what is ultimately purchased for College use.
Agenda Item #4: New Smart Classrooms Identified
The Deans have submitted their new list of classrooms to be
upgraded to Smart Classrooms this Spring. The original 33
rooms are targeted to be on-line by February 10th.
Liaison: Dr. Jaime Farias
Members absent (called): Tonie Badillo; Jose Baltazar
Agenda Item #5: Scheduled Meeting Dates
Members absent: Armando Torres; Ingrid Cardena;
Veronica Dominguez
Scheduled Spring meeting dates were reviewed.
New Business and Discussion:
Agenda Item #1: Approval of Minutes:
Motion to approve November 16, 2006 minutes with
corrections: Debbi Farrelly
Second: Jan Lockhart. Motion passed unanimously.
At this time, Dell Najera asked that Fabiola Rubio talk about
the memo submitted by Rachel Viramontes concerning the IT
Planning Session on March 29 from 8:30-12:00 at the ASC
Board Room. Fabie encouraged everyone to attend this
session as all of the Cabinet officers will be there to help
identify IT needs for the District. Dell included a copy of the
email and encouraged everyone to make plans to attend and
ask that the committee members RSVP directly to Rachel
Viramontes.
A.
Fabie invited everyone to participate in the auction at
the EPCC warehouse.
B.
Dr. Jaime Farias submitted the Committee Budget
showing the actual expenditures and allocations to
date.
C.
The servers and flatbeds approved by the Committee
for the College Technological Services may not cost as
much as first anticipated. Fabie indicated that Dell has
come up with new equipment that does the same
functions for less money. Her office is currently
awaiting the new price lists from Dell for the
equipment. As a result, there may be some refund of
the original $361,441.41 allocated for the purchase of
this equipment.
D.
Debbie Aguilera reported that the student checkout
laptop program was underway and would be piloted at
Mission del Paso and Northwest Center. Media
Services was still considering the best area for student
checkout of the laptops.
Agenda Item #2: Review IT Request #200710-19
The original 2850 Server model is no longer available; the
company upgraded to a 2950 model and upgraded the price to
match. Dell asked for a motion to approve the price increase
on the server from $6,474.72 to the new price of $8,018.24.
Motion to approve: Debbi Farrelly
Second: Pauline Ballesteros
Agenda Item #3: Request Statement for Spring 2007
Dell informed the committee members that the request
Software and Peripherals will go out as planned for Spring of
2007. A concern was voiced that the definition and examples
of what are considered peripherals be included in the letter.
The committee has already defined what peripherals are and
Dell said she would research into prior meeting minutes to
find the definition and examples to include in this Spring’s
letter. Debbie Aguilera requested that the Vice-Presidents
also receive a copy of the letter.
At this time, Fabie Rubio announced that she will give a
presentation at the February 22 meeting on the new standards
in hardware and software being adopted by the College. As a
result, the letter for requests will include a statement
Debbie also requested that the laptops be purchased
with cases, as it would be a much better way to hand
the students the laptop in a case with a handle instead
of a lone laptop. CompUSA has agreed to sell 100
cases to the College for $16.22 per case.
Motion to purchase the laptop cases: Debbi Farrelly
Second: Miguel Contreras.
It was also recommended that when new laptops are
purchased for student use that the cases be included at
the time of purchase.
Debbie asked that credit for the laptop purchases be
given to the Leadership Academy for the idea and the
IT Committee for funding.
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E. Fabie Rubio invited the IT Committee to send someone
to her office on the 29th of January to meet with a
reporter from the El Conquistador to discuss the current
projects of the Committee. Dell Najera and Tony Vargas
will attend the meeting.
F. Fabie Rubio indicated that the Student Government
Association had contacted her about purchasing laptops
for student use through the SGA office. It was suggested
that Dell and Fabie set a meeting date with SGA to find
out how many they were willing to fund and work
together in a blanket purchase of laptops.
members who want to participate in the program contact
her with their personal information so she can set it up
with Time Warner. She indicated that even if the
customer is currently receiving a discount from Time
Warner on their service, that they are still eligible for the
20% discount.
The meeting adjourned at 3:15 pm. Next meeting to be held
on February 22, 2007, VV, Room B240, 2-4 pm.
G. Fabie Rubio reported that Time Warner has now
completed the arrangement with EPCC to provide a 20%
discount to EPCC employees for home phone, cable and
internet service. She is requesting that the Committee
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Valle Verde Campus, Room B240
February 22, 2007
Members absent: Armando Torres, Miguel Contreras
(called), Debbie Aguilera (called), Keri Moe (called),
Verónica Domínguez, Lynn Salas (called)
replacements. Dell requested specs for servers. Finally,
Marco provided the committee with a list of minimum
hardware specifications and explained that it is advisable to
purchase more than the minimum requirements specified by
the manufacturer. Marco clarified and categorized memory
upgrades as hardware. Office 2007 is ready for classroom
use but not yet for general release. Jenny advised the
committee that IT is not receiving computers for recycling
after replacement computers have been installed. Dr. Farias
referred her to Jessica in his office to get a list of computers
recently replaced.
Guests: Chris Garcia, Marco Fernandez
Smart Classroom Update – Dr. Jenny Giron
Jenny Giron informed the committee that a Smart Classroom
projector was missing and asked if the IT Committee would
pay to replace it.
Jenny Giron informed the committee that the Smart
Classroom equipment is in place, but there have been some
delays due to physical plant issues. All IT issues have been
taken care of. IT has developed some training materials (still
in progress) which will eventually be distributed via e-mailed
and CD. She distributed copies and asked the committee to
review the materials and forward recommendations to her. A
copy will be kept at the instructor’s podium. Patricia Islas
suggested they be laminated.
Members present: Dell Najera (chair), Tony Vargas, Doug
Carr, Pauline Ballesteros, Charlotte Hollis, Ron Clark, Debbi
Farrelly, Jenny Giron for Fabiola Rubio, Ingrid Cardeña,
Patricia Islas, Sandra Shuya, David Moody, Jan Lockhart,
Jose Baltazar, Tonie Badillo
Liaison: Dr. Jaime Farias
Motion to adhere to EPCC policy for lost or stolen equipment
and not pay to replace equipment: Doug Carr
Second: Pauline Ballesteros
Motion passed (one opposed)
Motion to approve specs as presented by IT: Debbi Farrelly
Second: Tonie Badillo
Motion passed unanimously
Agenda Item #1: Approval of Minutes:
Motion to approve the January 25, 2007 minutes with
corrections: Debbi Farrelly
Second: Charlotte Hollis
Motion passed unanimously
Agenda Item #3: Review IT Software and Peripherals
Requests
Items 45-47 not approved. A site license for Accutrack has
been approved: requestors just need to be informed.
Agenda Item #2: Presentations – Updates
Computer Standards – Marco Fernandez
Marco Fernandez informed the committee that IT has been
testing Windows Vista Operating System and some problems
have been identified: Banner 7 crashes, service desk remote
assistance to expedite work orders is not allowed, VPN does
not work, and Computer Associates anti-virus does not work
which creates security issues.
IT recommends buying Windows XP Operating System for
new computers; for summer classes, Microsoft Vista can be
installed in specific classrooms. An IT team will recommend
a deployment date to ensure safety.
Dell Najera was assured that David Licano was one of the
team members. Jan Lockhart asked for software used by CSD
to be tested with the new operating system as well.
IT is being proactive, testing software even before it is
certified by vendors. Tony Vargas requested that IT
recommend a compiler. Some older computers may be able
to run Vista but it will only be installed if requested.
Otherwise IT recommends waiting until the next round of
Motion to approve items 48-52: Debbi Farrelly
Second: Charlotte Hollis
Motion passed unanimously
Motion to approve items 54, 57, 58, 60 – 66, 67 (part 2a), 68,
69, 71, 73, 74, 76, 77: Debbi Farrelly
Second: Charlotte Hollis
Motion passed unanimously
Motion to request from the President an increase in individual
budgets or an increase in the IT Committee budget for
software, hardware, and licensing renewals: Tonie Badillo
Second: Tony Vargas
Motion passed unanimously
Items 53 and 55 -- These requests will be sent back to the
President
Items:
56 – requestor will be notified to request Adobe to test
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59 – requestor will be notified that software will already be
purchased
70 – requestor will be asked if a site license is available
72 – requestor will be notified that request is a hardware
request (fall 2007)
75 – requestor will be asked to contact Linda Silva for typing
software used elsewhere in the District
Motion to approve items 78-90, 92-96, 97 (except for
memory): Debbi Farrelly
Second: Charlotte Hollis
Motion passed unanimously
Motion to have IT set up an online list of site licenses: Dell
Najera
Second: Sandra Shuya
Motion passed unanimously
January 25, 2007
February 22, 2007
March 22, 2007
April 26, 2007
Jenny Giron informed the committee that there are 38 printers
from ACS labs that can be used for some of the requests.
Therefore all requests for used printers will be forwarded to
Property Control.
The meeting was adjourned at 5:00 pm.
Agenda Item # 4: Scheduled Meeting Dates: Spring 2007
Minutes respectfully submitted by Tonie Badillo, secretary
Motion to approve all scanner requests (#’s 79, 108, 101, 105,
110, 114, 127, 151, 159) and purchase HP 5590 Flatbed
Scanner or latest model unless there is a special need by the
requestor: Debbi Farrelly
Second: Ron Clark
Motion passed unanimously
Motion to include warranties in our earlier motion to read:
“Motion to request from the President an increase in
individual budgets or an increase in the IT Committee budget
for software, hardware, warranties, and licensing renewals.”
Debbi Farrelly
Second: Charlotte Hollis
Motion passed unanimously
Item 91 – requestor will be asked to contact IT if the problem
is insufficient wireless connectivity
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Valle Verde Campus, Room B240
March 22, 2007
Members present: Del Najera (Chair), Tony Vargas, Doug
Carr, Debbi Farrelly, Ron Clark, Charlotte Hollis, Debbie
Aguilera, Sandra Shuya, Miguel Contreras, Patricia Islas, Jan
Lockhart, Jenny Giron for Fabiola Rubio, Lynn Salas,
Armando Torres, Pauline Ballesteros, Keri Moe
A letter issued by the Chair of the IT committee will be
sent to Deans and Departments stating that if they have
software purchased by the IT committee, they have the
responsibility to report it to the Information Technology
Department.
Liaison: Jaime Farias
Motion:
Second:
Passed.
Members Absent (but called): Jose Baltazar, Fabiola
Rubio, David Moody, Tonie Badillo, Ingrid Cardeña
Jan Lockhart
Debbi Farrelly
IT Software and Peripherals Requests
Agenda Item #1: Approval of Minutes:
I.
Approval of February minutes – with corrections:
scanner approval includes all of the request numbers; and
to change the amount of printers available from 40 -41 to
38 from ACS.
passed.
approved cameras/ not the video tapes -$2,417.94 only
#’s104, 130, 162, 163 Resubmit in Fall 2007
#106
#107
Motion to approve minutes with corrections: Debbi
Farrelly
Second: Charlotte Hollis
Motion Passed unanimously
Meeting Business and Motions:
President Rhodes was met with and was asked to write
all oral commitments, including those which will provide
and increase in the individual budgets or overall IT
budget. These increases will meet the licensing needs
for hardware, software, etc.
Any Specialized software purchased by IT committee
goes to Information Technology Department and copies
will be provided as needed. Ownership is with IT
Department.
Motion:
Second:
Passed.
#102
#103
Debbie Aguilera
Ron Clark
Any District-Wide software bought by IT committee
goes to Information Technology Department for site
license control; copies, when needed can be put on the
College server. Software, purchased by IT committee, if
supported by IT Department, but not in control of the IT
Department, a list must be submitted to the Department
for inventory control.
Responsibility for acquiring and maintaining Inventory
Control list is the responsibility of the chair and co-chair
of the Integrated Technology Committee. The list will
be retroactive to Fall 2006. Information Technology web
site will reflect purchased software by this committee.
Motion:
Debbi Farrelly
Second:
Miguel Contreras
Passed unanimously.
hardware for Fall 2007
included second page – $199 + 787.95 =
$986.95 Fax and Videos Passed.
#108
referred to property control for printer
#109
Tabled until end of list.
#111
passed.
#112
hardware for Fall 2007
#113
passed.
#116
This room will be added to the smart classroom
list with Charlotte’s special needs included.
Ginny will investigate special requirements.
#’s117, 118 Resubmit and clarify request.
#’119, 120 passed.
#121
referred to smart classroom requests – white
boards will not be funded at this
time.
#122
Refer to Nancy Gamez for Specs. Resubmit.
#123
passed.
#124
No until smart classrooms are complete.
#125
Place this room on smart classroom list.
#126
passed.
#127
referred.
#128
Property Control.
#129
Refer to Fall 2007.
#130
Refer to Fall 2007.
#131
Refer to Dean.
#132
Refer to Dean.
#133
Refer to Dean.
#134
Refer to Dean – under $100.
#135, 136, 137, 138 approved.
#139
refer to smart classroom list.
#140
not approved.
#141
on hold until cleared by Information
Technology and Marketing.
#142, 143, 144, 145 approved.
#146
refer to Dean to purchase through supply
budget.
approved – 1 AVID XPress Pro – $295.
#147
approved $2,129.70 for mics and scan disk
#148, 149, 150, 151, 152, 153, 154, 155 approved.
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#156
not approved.
#157
need clarification.
#158, 159 approved.
#160
refer to Dean.
#161
approved.
#162, 163 resubmit for Fall 2007.
The next meeting will be to determine remaining monies and
then review library requests.
Meeting adjourned at 4:40pm.
Respectfully submitted,
M. Lynn Salas
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April 27, 2007
Members present: Del Najera (chair), Tony Vargas, Doug
Carr, Charlotte Hollis, Ron Clark, Debbi Farrelly, Jenny
Giron for Fabiola Rubio, Ingrid Cardeña, Patricia Islas, David
Moody, Jan Lockhart, Jose Baltazar, Tonie Badillo, Armando
Torres, Debbie Aguilera, Keri Moe, Lynn Salas
installation could begin. She said they would continue with
the same vendor.
Liaison: Dr. Jaime Farias
Motion to approve item 67-B: Lynn Salas
Second: Debbi Farrelly
Motion passed unanimously
Members absent: Miguel Contreras (called), Verónica
Domínguez, Roman Hernandez, Pauline Ballesteros (called),
Sandra Shuya (called)
Agenda Item #3 Review IT Software and Peripherals
Requests - Continuation
Motion to approve item 141: Debbi Farrelly
Second: Keri Moe
Motion passed unanimously
Guest: Richard Buller
Agenda Item #1 Approval of Minutes:
Motion to approve item 75 up to the request amount: Ingrid
Cardeña
Second: Charlotte Hollis
Motion passed unanimously
Motion to approve the 03-22-07 minutes with corrections:
Charlotte Hollis
Second: Debbi Farrelly
Motion passed unanimously
Agenda Item #2 Smart Classroom Update & Issues –
Jenny Giron
Motion to approve item 109-A: Keri Moe
Second: Lynn Salas
Motion passed unanimously
Jenny Giron informed the committee that a Smart Classroom
projector was missing and asked if the IT Committee would
pay to replace it.
Motion to approve item 93-A: Jan Lockhart
Second: Keri Moe
Motion passed unanimously
Motion to adhere to EPCC policy for lost or stolen equipment
and not pay to replace equipment: Doug Carr
Second: Pauline Ballesteros
Motion passed (one opposed)
Motion to approve items 164-169: Debbi Farrelly
Second: Tonie Badillo
Motion passed unanimously
Agenda Item # 4 Richard Buller
Smart Classrooms are operational but some issues have come
up: the logistical location of the podium; ADA access issues;
inefficient key access. Lynn Salas suggested working with
the police office to issue keys to faculty.
There will be some modifications to the podium design for
the next go around to make sure the touch panel isn’t too far
for access (ADA issue); the vendor will install longer cables.
Del Najera asked if the platform will be removed and the
podium moved forward. Jenny clarified that the classrooms
will remain under the Deans not Distance Ed. She asked how
changes will be paid.
Jenny Giron replied that some changes will be minimal and
her office would cover them; for other issues, estimates
would be requested.
Keri Moe suggested that faculty ID cards could be swiped
instead of using keys.
Jenny Giron added that the next batch could be set up for
approval, but that issues would have to be dealt with before
Richard Buller gave a presentation on the contact
management system that was approved last fall --$367,000
for infrastructure, development, and training.
Microsoft Sharepoint 2007 is fully integrated with Office
2007 and it will outdo the capabilities of others systems. In
fact, it will provide a single platform to service various needs
we already have through Luminis, Outlook, WebCT, etc. It is
user friendly. It will allow students to develop their own
webpage, wikis, etc.
Having these capabilities allows EPCC to be competitive and
be compared to other institutions. EPCC must stay current.
There will be no additional cost to complete implementation.
By Fall 2007 disciplines will be asked to prototype. IT
Committee will be informed first.
It was suggested to establish a College-wide Standards
Committee in order to follow practices, and not repeat the
Banner experience.
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Richard Buller added that this is a document management as
well; this is the first legitimate step toward becoming a
paperless organization.
Debbie Aguilera requested to update the IT request form to
include tag numbers.
He offered to send updates. Del Najera extended him an
invitation to come before the committee once or twice during
the semester.
Motion to include tag numbers for replacement computers on
IT request form: Lynn Salas
Second: Jan Lockhart
Motion passed unanimously
The committee thanked Richard Buller for his presentation.
Meetings for Fall 07:
Agenda Item #5: Other
Sept 25
Oct 25
Nov ?
Debbi Farrelly asked about the status of student laptops.
Debbie Aguilera will follow up with Jenny Giron for Summer
I.
Debbie Aguilera requested a list of computers to be replaced
to include tag numbers. Old computers are not always being
released. When new computers are ordered, it will be
necessary to work with Juan Flores to maintain an accurate
inventory of new and old computers.
The meeting was adjourned at 4:00 p.m.
Minutes respectfully submitted by Tonie Badillo, secretary
Charlotte Hollis raised a concern: sometimes replacement
cannot be immediate if cloning is required.
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INTEGRATED TECHNOLOGY COMMITTEE
2005-2006 MINUTES
September 22, 2005
Members Present: Dell Najera (chair), Charles Crawford,
Ray Casillas, Debbie Aguilera, Jenny Giron (for Fabie
Rubio), Charlotte Hollis, Doug Carr, Lynn Salas, Keri Moe,
Maria E. Lopez (for Jan Lockhart), Roman Hernandez (for
Jan Lockhart), Miguel A. Contreras, David Moody, Pauline
Ballesteros, Ron Clark, Tonie Badillo, Debbi Farrelly,
Armando Torres, Sandra Shuya, Tony Vargas (co-chair), Jose
Baltazar
Hardware Request. This semester, the IT committee will
accept requests for software. Ms. Najera asked the committee
if the IT Committee Request form needed to be modified. Dr.
Carr suggested the word “program” be deleted. Some
discussion ensued. It was pointed out that “New Program”
referred to a new EPCC program and that it might be
important to know in order to prioritize awarding requests.
After some discussion, it was agreed to have only two
options: “replacement” and “new.”
Members Absent: Jan Lockhart, Fabiola Rubio
Ms. Aguilera asked if a request had to be filled out for
district-wide site licenses. Mr. Vargas said that money was
already set aside, but asked that this committee be informed
when these licenses are renewed.
Liaison: Dr. Jaime Farias
Agenda Item #1 Welcome New Members and IT
Committee Charge: Ms. Najera welcomed the members of
the committee and asked them to introduce themselves. She
explained the IT Committee charge and pointed to it on the
roster.
Agenda Item #2 -- Approval of Minutes:
Motion to approve the 5-2-05 minutes: Debbi Farrelly
Second: Ray Casillas
The motion passed unanimously.
There was some discussion regarding to whom Mr. Farias
should send the memo announcing software requests for fall
05. It was decided it would be sent to budget heads and
administrative assistants. Ms. Giron’s suggestion of
changing “Dean’s Signature” to “Budget Head’s Signature”
was accepted. She also asked for clarification regarding
money approved for Danny Mata’s program. Mr. Vargas
explained that the $600,000 had already been approved, but
the money will come out of this year’s budget.
Agenda Item #3 Recap -- IT Committee Activities:
Mr. Contreras suggested changing the title of the request to
“IT Committee Software Request Form”. His suggestion was
accepted.
Mention was made of the memo from Laura Rivera regarding
the purchase of HP PC’s for employees and students. There
were a few questions regarding purchase orders and
discounts. Ms. Najera will ask Ms. Rivera for clarification.
Establish Deadlines. After some discussion it was agreed
that the deadline for submissions should be 10-17-05.
Ms. Najera discussed the committee’s previous year’s
activities. Ms. Najera commended the committee for a job
well done. She talked about the successful installation of
3,800 computers, 1,900 new and 1,900 replacements. Ms.
Giron suggested that the project managers give a presentation
about the process of installation and replacement of
computers to this committee. Mention was made of the role
STS students had in the process running so smoothly. Ms.
Aguilera gave some information about this program and said
she was the contact person for students who were interested
in participating. It is open to all majors. She will bring a
brochure to our next meeting and, as Ms. Giron suggested,
have STS program be part of the IT presentation.
Agenda Item #4 -- New Business:
Motion not to accept any late requests: Ms. Farrelly
Second: Mr. Crawford
Discussion: Ms. Hollis mentioned an example where the
software purchased required an additional purchase in order
to work properly. Mr. Vargas replied that if the reason were
justified, the committee would likely approve it. Mr. Casillas
suggested that these exceptions should not be publicized.
Ms. Najera added that it would be up to this committee to
consider.
Motion passed unanimously.
Mr. Hernandez from the Center of Students with Disabilities
inquired about the request for ZoomText Magnifier/Reader
upgrade and explained why, in spite of the additional cost, it
was necessary.
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Agenda Item #5 -- Set meeting dates for fall 2005:
Motion to approve the request as stated: Mr. Casillas
Second: Ms. Farrelly
Motion passed unanimously.
Mr. Torres inquired about the request of 15 laptops for
Student Services. Ms. Najera said it had been approved but
will look into it.
The meetings for fall 05 will be held on 10-20-05 and 11-1705
The meeting was adjourned at 3:30 p.m.
Minutes respectfully submitted by Tonie Badillo, secretary
There was some discussion regarding the use of the tech
fund, non-traditional classrooms, and tech carts. Ms. Giron
said Instructional Media is ready to give a presentation
concerning this technology. Mr. Casillas mentioned there are
some old projection screens in RG; Ms. Salas mentioned that
classroom with LCD projectors had new screens. Ms. Hollis
brought up the 3 replacement computers at the MdP lab that
were missing a hard drive. Ms. Aguilera will look into it.
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October 20, 2005
Members Present: Dell Najera (chair), Charles Crawford,
Ray Casillas, Debbie Aguilera, Jenny Giron, Charlotte Hollis,
Doug Carr, Lynn Salas, Roman Hernandez (for Jan
Lockhart), Miguel A. Contreras, David Moody, Pauline
Ballesteros, Tonie Badillo, Debbi Farrelly, Armando Torres,
Tony Vargas (co-chair), Jose Baltazar, Fabiola Rubio
discussed the interview process, the requirements, and the
places that make use of STS students both inside and outside
EPCC. It was mentioned that in just two years, the program
has grown from 3 to 33 students and 4 managers.
Members Absent: Jan Lockhart, Keri Moe (called), Ron
Clark (called), Sandra Shuya (called)
Agenda Item #1 -- Approval of Minutes:
Motion to approve the 9-22-05 minutes: Debbi Farrelly
Second: Miguel Contreras
The motion passed unanimously.
Liaison: Dr. Jaime Farias
Agenda Item #5 -- PC/Laptops request approval:
Guests: Bob Jones, Brent Lawson, Gary Chacon, Raymundo
Vilca, La’Shaun Patterson, Fernando Portillo, Carlos Leyva,
Art Gonzalez
It was clarified that the request for 15 laptops had already
been approved and did not have to be voted on again. Ms.
Rubio mentioned that recycled computers can be requested
and wondered if it was necessary to purchase laptops.
Armando Torres will report back to the committee on the
plans for registration.
Agenda Item #3 -- PC Roll out presentation – IT
Managers:
Agenda Item #6 -- Software request Approval:
Bob Jones discussed planning; Gary Chacon discussed
installation; Raymundo Vilca discussed daily operations.
Their recommendation to the IT committee is that the
replacement cycle be staggered to reduce the number of
computers that need to be handled in every cycle.
Motion to approve all software requests except Adobe, Deep
Freeze, ESL, Workbench, and Maple until further
information for district-wide license is obtained: Fabiola
Rubio
Second: Tony Vargas
The motion passed unanimously.
Agenda Item #2 -- PC Purchase – Brent Lawson Q&A:
Brent Lawson discussed the process for EPCC students,
faculty, and staff to purchase HP computers. The purchase is
done through a blanket P.O. backed by the IT committee.
This P.O. is good through December 2005 but might be
extended. There was some discussion about the type of
computer which some members believed to be too much for
home use, the limited software included, and the difficulty in
ensuring the identity of the person purchasing the computer.
Dell asked Art Gonzalez to put out a specs sheet. It was
discussed that this could be presented as an option and leave
it up to the individual to take advantage of it or not. There
was some discussion regarding how to inform everybody of
this opportunity. Debbi Farrelly suggested a link on the
EPCC homepage or a message through Luminis.
Various committee members will look into the need for
district-wide licenses for the above mentioned software.
Motion to have a second round of software requests due 1111-05: Charles Crawford
Second: Doug Carr
The motion passed unanimously
Agenda Item #7 -- Next meeting:
The next meeting will be held on 11-17-05
The meeting was adjourned at 4:20 p.m.
Minutes respectfully submitted by Tonie Badillo, secretary
Agenda Item #4 -- STS Presentation:
La’Shaun Patterson, Carlos Leyva, and Fernando Portillo
gave a very complete presentation of the STS program. They
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November 17, 2005
Members Present: Dell Najera (chair), Debbie Aguilera,
Jenny Giron, Charlotte Hollis, Doug Carr, Lynn Salas, Maria
E. Lopez (for Jan Lockhart), Roman Hernandez (for Jan
Lockhart), Miguel A. Contreras, Pauline Ballesteros, Tonie
Badillo, Debbi Farrelly, Tony Vargas (co-chair), Jose
Baltazar, Fabiola Rubio, Ron Clark, Danny Matta, Ray
Casillas
Members Absent: Jan Lockhart (called), Keri Moe (called),
Sandra Shuya (called), Charles Crawford (called), David
Moody, Armando Torres
Liaison: Dr. Jaime Farias
Agenda Item #1 -- Approval of Minutes:
Motion to approve the 10-20-05 minutes: Debbi Farrelly
Second: Jose Baltazar
The motion passed unanimously
Agenda Item #2 -- Adobe Software Presentation – Fabiola
Rubio:
Paul Thomas from SHI Government Solutions (with Tom
Dent, Adobe rep on conference call) gave a presentation on
the Adobe software packages sold at a discount to EPCC
through a TCCTA agreement. He provided the committee
members with a current price list and discussed the
advantages of purchasing the CS2 (Creative Suites) package
which includes Photoshop, Illustrator, Golive and Acrobat.
The price for Acrobat alone is $38.70; the Creative Suite 2 is
$174.10, and $186 for a license that allows home use for
College business. He added that the components work better
if purchased on a suite. He explained the advantage of using
the typemaster tool to enter data on a form. Dell Najera
suggested purchasing 1500 copies; Fabiola Rubio
recommended to authorize only the copies requested. There
was some discussion regarding the number of copies to be
purchased. Miguel Contreras recommended establishing a
centralized database so that everyone in the District would
know what is available and where.
Debbi suggested that faculty who need the software can
install it on their laptops.
Motion amended to purchase 500 copies: Ron Clark
Second: Debbi Farrelly
The motion passed unanimously
Agenda Item #4 -- Instructional Media “Smart
Classrooms” Presentation – Nancy Gamez:
Nancy Gamez, Manager of Instructional Media Services,
gave a presentation on the two options for Smart Classrooms:
The “Geo” and the “Cadillac” and provided a handout
highlighting the main features. She mentioned that the two
most important considerations were security and the
possibility of adding new components in the future.
Dell Najera mentioned that they will be piloted in the
classrooms identified by the deans and passed a handout that
listed classroom numbers by campus. Fabiola Rubio pointed
out that in some cases it might affect seat count. There was
some discussion regarding the best placement of the
equipment. Nancy Gamez will develop a report of the cost
based on the classroom list provided by the deans and present
it at the second February meeting.
Guests: Paul Thomas, Pat Ebert, Art Gonzalez, Nancy
Gamez
Motion to purchase 1,200 copies: Ron Clark
Second: Debbi Farrelly
Opposed: 1
Agenda Item #3 -- Active Directory Migration – Fabiola
Rubio:
This item will be discussed at the next meeting.
Agenda Item #5 -- Digital Conversion Plan – Danny
Matta:
Danny Matta, Director of Instructional Telecommunications
gave a presentation on the technology used by his
department. He pointed out that the equipment is outdated, in
some cases even using twenty-year-old technology. He gave
some background on the approval of digital technology by
the EPCC board in 1999. He pointed out the need to comply
with the FCC mandate by 2007. The cost of the conversion is
$1,672,000; the IT Committee has already allocated $600,000
for that purpose.
Agenda Item #6 -- Approval of Software 2nd Request:
Item # 78 (Maple 10 Math software)
Motion to approve request: Charlotte Hollis
Second: Ron Clark
The motion passed unanimously
Item # 79 (Time Limit Manager)
Motion to approve the purchase of 5 copies (one per library):
Dell Najera
Second: Pauline Ballesteros
Motion passed unanimously
Items #19 and #27
Motion to approve the purchase of Writer’s Bench: Jose
Baltazar
Second: Miguel Contreras
Motion passed unanimously
Items #81 to #84
Motion to approve ESL software: Charlotte Hollis
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Second: Pauline Ballesteros
Motion passed unanimously
There was some discussion regarding the need of hardware
for some of the requests.
There will be approximately $900,000 left. Jaime Farias will
send out the letter with a deadline of January 27, 2006.
Items #76 and #77 will remain pending until the taskforce
looking into a District-wide lab usage tracking software
makes a recommendation.
Agenda Item #8 -- Meeting Dates for Spring 2006, VV,
Rm B240:
Fabiola Rubio pointed out the importance of training for new
software.
Motion to dedicate some money for training: Miguel
Contreras
Second: Jose Baltazar
Opposed: 1
Motion passed
Agenda Item #7 -- Hardware and Peripherals Request
Letter
The next meeting will be held on 2-2-06
The meeting was adjourned at 5:45 p.m.
Minutes respectfully submitted by Tonie Badillo, secretary
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February 2, 2006
Members Present: Dell Najera (chair), Tony Vargas (cochair), Keri Moe, Debbie Aguilera, Charlotte Hollis, Doug
Carr, Maria E. Lopez (for Jan Lockhart), Roman Hernandez
(for Jan Lockhart), Tonie Badillo, Debbi Farrelly, Fabiola
Rubio, Ron Clark, David Moody, Armando Torres, Charles
Crawford, Ray Casillas, Lynn Salas
Members Absent: Jan Lockhart, Jose Baltazar (called),
Sandra Shuya, Miguel A. Contreras, Pauline Ballesteros,
Jenny Giron, Danny Matta
Liaison: Dr. Jaime Farias
Tony Vargas suggested that the approval letter should inform
requestors that they will receive what they ordered following
the approved specs.
Fabiola Rubio indicated that equipment that does not follow
specs cannot be maintained or allowed to be connected to the
network. She also suggested that a quality control committee
be formed. There was some discussion regarding security.
She added that the people involved in the networking project
will come and give a quick update at our next meeting.
Agenda Item #1 -- Approval of Minutes:
Motion to approve items 85-123: Charles Crawford
Second: Debbi Farrelly
Motion passed unanimously
There were three corrections to the 11-17-05 minutes: Ray
Casillas was present at the meeting; Paul Thomas needs to be
added to the guest list; the amount on agenda item #5 should
be $1,672,000.
Motion to set aside items 144-152 until a determination on
Smart classrooms is made: Ray Casillas
Second: Debbie Aguilera
Motion passed unanimously
Motion to approve the 11-17-05 minutes: Debbi Farrelly
Second: Ron Clark
The motion passed unanimously
Motion to ask requestors for items 124-143 to come before
the committee for more information: Debbi Farrelly
Second: Ray Casillas
Motion passed unanimously
Agenda Item #2 -- Smart Classroom Update:
Agenda Item #3 -- Budget Update:
Regarding the list “Other Furniture” items 175-177, Dell
Najera reported that Dr. Rhodes approves of purchasing such
items with IT Committee funds. Fabiola Rubio suggested
funding one smart classroom per campus in order to pilot
them. Lynn Salas pointed out that it is important to provide
faculty with current technology and what is available now is
not enough; she believes the need for smart classrooms is
pressing. Doug Carr does not believe one classroom is
enough. There was some discussion regarding the pace of
setting up smart classrooms.
Fabiola Rubio clarified that the amount allocated for this year
was $2,000,000. There was $300,000 rolled over from last
year. $100,000 was allocated for STS, $150,000 for site
licenses, and $100,000 for installations. Therefore, the
committee has $900,000 left to work with.
Motion to remove items 175-176, 156 since they are not
appropriate for this committee: Charlotte Hollis
Second: Tonie Badillo
One dissent
Motion passed
Agenda Item #4 -- Review IT Peripherals Request:
Motion to remove items 153,154, 162,163, 166, 167, 168,
172 and approve the rest from that list: Debbi Farrelly
Second: Lynn Salas
Motion passes unanimously
Tony Vargas reported that Nancy Gamez had conducted the
survey; the results will be e-mailed to everybody. Several
vendors were asked to provide quotes. A rough estimate for
the equipment and installation is $15,000 per room with topof-the-line equipment including $180 for help desk; cost not
included is electrical and licensing fee. Nancy will give a
presentation at our next meeting.
Tony Vargas explained that the requests had been placed in
different lists to speed up review and approval. He asked the
committee to look through the list “Recommended Approval
IT Requests.”
There was some discussion regarding how some equipment
may affect the network. If more security switches or routers
are needed, IT would have to be involved. It was also
mentioned that the specs are not being followed by the
requestors although they are posted on the web. It is up to
purchasing to make sure specs are met. Dell Najera brought
up the fact that someone has to make sure this is so.
Motion to put off funding of item 177 until fall: Doug
Carr
Second: Ray Casillas
Motion passed unanimously
Motion to put off discussion of smart classrooms until
Nancy Gamez has more information: Tony Vargas
Second: Lynn Salas
Motion passes unanimously
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Tony Vargas suggested that the committee invite Danny
Matta to come talk to this committee regarding screens and
projectors.
Motion to put off review of item 132 until fall and to
eliminate item 129: Doug Carr
Second: Dell Najera
Motion passed unanimously
Motion to put off review of items 126 and 133 until fall:
Doug Carr
Second: Debbi Farrelly
Motion passed unanimously
The next meeting will be held on 2-23-06
The meeting was adjourned at 4:35 p.m.
Motion to eliminate item 135: Debbi Farrelly
Second: Charlotte Hollis
Motion passed unanimously
Minutes respectfully submitted by Tonie Badillo, secretary
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February 23, 2006
Members Present: Dell Najera (chair), Tony Vargas (cochair), Sandra Shuya, Armando Torres, Jan Lockhart, Jenny
Giron, Fabiola Rubio, Debbie Aguilera, Doug Carr, Pauline
Ballesteros, Tonie Badillo, Charlotte Hollis, Ray Casillas,
Ron Clark, Miguel Contreras, Lynn Salas, Jose Baltazar
Some committee members asked for clarification. Nancy
explained that since these are small rooms, microphones were
not included but could be added if necessary. The equipment
would limit seating space. The price did not include a
Whiteboard.
Members Absent: David Moody (called), Debbi Farrelly
(called), Charles Crawford (called), Keri Moe (called)
Fabiola stated that Dr. Rhodes would like to see a well laid
out plan from this committee.
Liaison: Dr. Jaime Farias
Jan Lockhart reminded the committee that accessibility issues
need to be taken into consideration. Miguel Contreras raised
the concern regarding needs 5 years down the road. Fabiola
Rubio echoed his concern and warned against purchasing
equipment that we would get rid of in a few years, which is
what happened to UTEP.
Guests: Nancy Gamez, Griffin Canak, Richard Buller,
Roman Hernandez, Bob Jones, Armin Harrison
Agenda Item #1 -- Approval of Minutes:
Fabiola needs a plan from this committee to plan the budget
(scope of work) to fund the SMART classrooms.
Motion to approve the 2-2-06 minutes: Jan Lockart
Second: Charlotte Hollis
The motion passed unanimously
The following members volunteered to be members of the
planning group: Pauline Ballesteros, Sandra Shuya, Tony
Vargas, Dell Najera, Armando Torres, Jose Baltazar, Doug
Carr, Jenny Giron, and Nancy Gamez (CSD as resource)
Agenda Item #2 -- Smart Classroom Update:
Nancy Gamez reviewed the results of the survey. Based on
the survey, the “Geo” option would be best and could be
upgraded later. Nancy recommended the purchase of a newer
model of Panasonic LCD projectors since they would use the
same replacement lamps as the LCD projectors already
purchased. Other requirements will be lighting (dim lights or
turn off the first row closest to the board), electrical screens,
podiums, HP PCs, document cams (that can project
transparencies as well) speakers (inside ceilings- recessed), a
“Sympodium” (a combination SMART Board and touchpanel
cheaper than a SMART Board), control panel that uses push
buttons and touch panel, “Roomview” software for long
distance support, and a Whiteboard (since chalk dust can
affect equipment)
Dr. Farias clarified that Whiteboards will be installed in the
rooms where SMART Classroom equipment is implemented
only.
Nancy Gamez suggested setting up a planning group that
includes IT and physical plant staff.
Dell Najera pointed out that Valle Verde rooms A1319,
A1333, B105 should be added to the list of pilot rooms.
Nancy quoted $39,000 for hardware and software only for 20
rooms not including maintenance and support, physical plant
set up, training, or networking.
Doug Carr wanted to recognize Nancy’s work and her staff
for the great job they did at the Border Learning Conference.
Dell clarified that the request for a report at our last meeting
was not intended to say Nancy was not doing her job.
Agenda Item #3 -- IT Department Updates:
Richard Buller, Interim Information Security Manager gave a
presentation regarding risk assessment and risk management.
He pointed out that we can control vulnerabilities but threats
are out of our control. EPCC has a security plan but it
requires that everybody be in compliance since one person in
the network can affect everyone.
He went over the new goal of maintaining the highest level of
security by putting tools and procedures in place, creating
strong passwords, number of possible retries, etc. Richard is
available to conduct area surveys and answer any questions.
He encouraged the committee to visit
www.epcc.edu/it/security and be on the lookout for the new
procedure via e-mail.
Griffin Canak gave a presentation on the wireless project. He
reviewed phases 1, 2 and 3. Phase 1 was infrastructure and
survey. Phase 2 consisted of the installation of access points
and network equipment. I n phase 3 the wireless network is
secured but not encrypted. To secure the network, a separate
network was created but it is limited to browsing the internet,
checking e-mail, and accessing wireless printers. As users
log on, they are directed to the “Acceptable Use Policy”. As
EPCC students, faculty, and staff log on, they have more
privileges and more bandwidth; guest users have access to a
limited bandwidth of only 256 Kbps and no access to library
data bases. Students are going to use the same ID and logon
password for WebCT, Luminis, and Web Banner; a
suggestion was for students to receive this ID and logon
password at registration.
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Griffin Canak pointed out that 20% of bandwidth is currently
used to download copyrighted materials, particularly in labs.
60% of users are watching videos or listening to music; this is
difficult to track with generic ID’s.
Armando Torres asked if ethernet carts with public access
ports are available. Griffin Canak said they were not but he
thought they were a good idea.
Fabiola Rubio thanked Griffin for his work on these projects
and new upcoming projects.
Agenda Item #4 -- Invited Guests:
requests. Fabiola pointed out that Anita Rhodes was the
contact person for RG.
Armin Harrison: He explained that the request is for
equipment for Electronic Music 1 and 2. The 17”CRTs
currently used are heavy and take a lot of space. Piano
classes are held there too. He provided the committee with
photographs of the current lab equipment.
Ron Clark: Item 126 is a server to keep an image collection.
Fabiola Rubio explained that storage is not needed, only
delivery. Dell asked Ron to submit another request with the
correct information.
Bob Jones: He explained that videoconferencing was built in
1999. The IT committee has been helping to replace some
old equipment. He added that these requests come from
faculty and were based on students’ needs. He clarified that
laptops are used in RG and the ATC and that items 142 and
143 are duplicates and can be deleted. He explained that the
monitors being used are too small and were good when only
faces needed to be displayed but because of Internet use,
larger monitors are needed. Bob explained that item 140 is
for 18 flat panel monitors, and 141 is for 6 for a total of 24.
Item 135 is a request for copier, printer, and fax. He
explained that sometimes technology is not reliable and
faculty needs to give handouts to students who are far away.
Item 139 is a request for document cameras (ELMO’s) since
the current ones are now 10 years old. These items are
digital. Adapters are needed because batteries only last a
couple of hours.
There was some discussion about where the money for
operational expenses to support purchases from IT should
come from. Fabiola requested Dr. Farias to inform the deans
that budgets need to be realigned for operational costs of new
equipment purchased.
David Brown #127 Although David Brown was not present;
Ray Casillas mentioned that the projectors were not requested
two years ago because they were not aware of the call for
Minutes respectfully submitted by Tonie Badillo, secretary
Motion to approve items 124, 125, 126 (modified), 127 (5
instead of 6), 128, 130, 131, 134, 135, 136, 137, 138, 139,
140, and 141: Lynn Salas
Second: Debbie Aguilera
One opposed
One abstention
Motion passed.
The next meeting will be held on 3-23-06.
The meeting was adjourned at 4:50 pm.
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March 23, 2006
Members Present: Dell Najera (chair), Tony Vargas (cochair), Sandra Shuya, Armando Torres, Jan Lockhart, Jenny
Giron, Debbie Aguilera, Doug Carr, Pauline Ballesteros,
Tonie Badillo, Charlotte Hollis, Ron Clark, Miguel
Contreras, Lynn Salas, Debbi Farrelly, Jose Baltazar, Charles
Crawford, Keri Moe, David Moody, Ray Casillas
Liaison: Dr. Jaime Farias
Regarding item #175, Doug Carr questioned whether
purchasing toner cartridges was the purview of this
committee. There was some discussion regarding the ACS
lab budget and the need to update budgets in general. Some
suggestions were made including giving students a printing
card like the libraries are using. Several committee members
were concerned that this type of request would come up
again.
Motion to approve request #175 as a onetime purchase:
Debbie Farrelly
Second: Miguel Contreras
Motion passed unanimously
Guests: Roman Hernandez
Agenda Item #1 -- Approval of Minutes:
Motion to approve the 2-23-06 minutes with the addition of
Jose Baltazar to be in attendance and change copyright to
copyrighted under agenda item #3: Debbie Aguilera
Second: Jan Lockhart
The motion passed unanimously
Agenda Item #2 -- Smart Classroom Subcommittee
Update:
Item #126 had already been approved pending the exact
dollar amount. The cost is $5, 467.20
The renewal of TexShare was also discussed. Dr. Jaime
Farias and Charlotte Hollis emphasized the importance of
TexShare in order to access databases. Individual libraries
don’t have the money to fund it; however, Charlotte
wondered if it was the purview of this committee.
Tony Vargas reported that the subcommittee met before
Spring Break. Unfortunately, Nancy Games was not able to
attend. The subcommittee wants to get the proposed layout to
ask for faculty input. They will also try to get a list of
vendors. Doug Carr will share the subcommittee’s working
definition of Smart Classroom with the whole committee.
Some discussion ensued regarding different purchase options.
Jenny Giron thinks Nancy has looked at all the options
available. Charlotte shared with the committee her
experience in planning the RG library and pointed out the
need to adhere to furniture specs particularly ADA
considerations. RG already has a nicely equipped Smart
Classroom.
There was some discussion regarding licensing fees and who
pays for them. Some are covered by IT. $150,000 of the IT
Committee budget was earmarked by Dr. Rhodes to cover
licensing. There was some discussion regarding how these
licenses had been paid for before. Jose Baltazar and Lynn
Salas believe that instead of asking to increase the IT
committee budget, the operating cost budgets should go to the
individual departments.
Agenda Item #3 -- IT Requests:
Miguel Contreras asked why some recycled computers have
not yet been delivered to MdP. Debbie Aguilera will follow
up.
Dell Najera reminded the committee that $1.4 million dollars
have already been committed, so there is about $600,000 left.
Jenny Giron answered some questions regarding request
#149. These 30 laptops are to be used throughout the district.
Since there is no storage space in the media centers for more
carts, these laptops can be used with LCD projectors that are
already installed in classrooms. Some discussion ensued
regarding other possible storage accommodations.
Motion to fund TexShare with the stipulation that it will
become part of the libraries operational budget: Jose Baltazar
Second: Lynn Salas
Motion passed unanimously
Jan Lockhart showed the committee a new pen being tested
by the CSD. Notes taken with it can be downloaded directly
to the computer. She asked the committee to look at it.
The next meeting will be held on 4-20-06.
The meeting was adjourned at 3:15 pm.
Motion to approve item #149: Jose Baltazar
Second: David Moody
The motion passed unanimously
Minutes respectfully submitted by Tonie Badillo, secretary
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April 20, 2006
Members Present: Dell Najera (chair), Tony Vargas (cochair), Sandra Shuya, Armando Torres, Jan Lockhart, Jenny
Giron, Doug Carr, Pauline Ballesteros, Tonie Badillo,
Charlotte Hollis, Ron Clark, Miguel Contreras, Debbi
Farrelly, David Moody
Liaison: Dr. Jaime Farias
Members absent: Jose Baltazar (called), Keri Moe (called),
Ray Casillas (called), Charles Crawford, Debbie Aguilera,
Lynn Salas
Agenda Item #1 -- Approval of Minutes:
Motion to approve the 3-23-06 minutes with the correct
spelling of Nancy Gamez and Debbi Farrelly: Debbi Farrelly
Second: David Moody
The motion passed unanimously
Agenda Item #2 -- Meeting with Dr. Richard Rhodes:
Dell Najera and Tony Vargas met with the President. They
shared with him the committee’s definition of Smart
Classroom, the formation of a subcommittee, and the
committee’s recommendation to pilot three classrooms during
summer. The President wanted to pilot as many as possible
by end of the summer or by fall faculty development. The
committee has the President’s support. Jaime Farias pointed
out that the classrooms have to be online; therefore, David
Mena has to be contacted to have the construction and
lighting done. Tim Nugent said to go through Fabie Rubio
about organizing the work. There were concerns that IT
might not have enough staff to do it.
Doug Carr said that if everything was ready (equipment and
infrastructure,) it would take three days to mount and plug in
the equipment.
Dell Najera reminded the committee that the purchase has to
go to the board. She also asked the President if the furniture
would be funded. The President said furniture, open labs,
and classrooms would all be funded.
He reminded her that the focus of this committee is to
provide technology and the committee should stay on course.
The President also told Dell Najera that he needs to take it up
to the VPs to put money in their budgets for operating costs.
The President told Dell Najera that he is proud of the work
this committee is doing. It was mentioned that EPCC
compares to other colleges in Austin and the east coast in
terms of technology.
Agenda Item #3 -- Smart Classroom Sub-committee
Update:
Doug Carr showed us a photo journalism student project.
This project documented the NWC classroom in the library.
Some of the features are ceiling mounted projector, screen
coming down from ceiling, cabinet, distance ed. setup,
sympodium, touch screen activated with finger or stylus,
portable white board and screen. Doug Carr invited
committee members to visit NWC to look at the technology
first hand.
Tony Vargas will keep committee members updated via email since the subcommittee will continue meeting through
the summer.
Jaime Farias recommended not to dismantle the carts we
already have but to purchase new equipment. Nancy Gamez
needs to be informed.
Tony Vargas will coordinate meetings; he will ask Nancy
Gamez to have all the information ready for their meeting;
Jenny Giron will talk to Fabbie Rubio so that she can clarify
Tim Nugent’s statement. Tonie Badillo mentioned the ALP
Smart Classrooms as another model to look at and learn from.
Motion to allow the subcommittee to make decisions with the
IT Committee’s full support: Debbi Farrelly
Second: Jan Lockhart
Motion passed unanimously
Agenda Item # 4 -- Fall 2006 Meeting Dates:
September 14
October 19
November 17
November 30 (if needed)
Other:
Debbi Farrelly mentioned that some of the projectors
approved by this committee earlier have already broken
down. She wanted to know who is responsible to maintain
and repair them. At TM 13 projectors are not working; the
batch that VV got was bad: 40 have been sent back for
repairs. Media Services is responsible for the projectors.
Jenny Giron will ask Nancy Gamez to send an e-mail to all
faculty to disseminate this information.
The meeting was adjourned at 3:00 pm.
Minutes respectfully submitted by Tonie Badillo, secretary
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