FACULTY EVALUATIONS COMMITTEE 2014-2015 MINUTES October 17, 2014

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FACULTY EVALUATIONS COMMITTEE
2014-2015 MINUTES
October 17, 2014
VV, Room C428
Present: Ida Gonzalez, Jan Eveler, Carmen Attar-Castillo, Luz
Taboada, Bill Clarke, Dr. Carol Kay,
Dr. Carina Ramirez, Susana Rodarte, Dr. Nader Rassaei, Paul
Hotchkin, Dr. Gertrud Konings-Dubin
Dr. Ramirez also stated about students that don’t have a
smartphone nor tablet how they will do the evaluation. If
students are not encouraged, they will not submit the
evaluation.
Resource: Sylvia Castro
Dr. Ramirez also stated that facilities on the back of the faculty
evaluation survey should be addressed to the appropriate
people. Dr. Kay responded that we are working with that.
Absent: Laura Gonzalez, Dr. John Nelson, Dr. Christian
Servin, Dr. David Raley
Resource: Arturo Gonzalez, Bonnie Prieto, Ralph Silva
Agenda items:
New Student Orientation, Faculty Evaluation procedure
revisions, proposed of new link to conduct faculty evaluations
on smartphones, tablets etc. and cut paper version.
New Student Orientation:
Carmen Attar-Castillo stated that she will ask Ms. Jenny Giron,
Liaison of the Tenure committee to take care of the deletion of
the NSO on the Tenure policy and procedure.
Dr. Kay stated that she will talk to IT to check for those areas
without connectivity. Dr. Kay also commented that IR
department has money to purchase tablets to lend to students
who don’t have access to a device. Dr. Ramirez asked how
these devices will be handled.
Ms. Luz Taboada volunteered her non-credit classes to do the
pilot testing.
Ms. Rodarte remarked that she prefers to see the number of
evaluation responses increase than decrease. That is going to
happen if we go all online. Don’t sacrifice faculty evaluation
results by going online.
Dr. Nader Rassaei commented if we go for online evaluations,
we will lose feedback.
Faculty Evaluation Procedure:
The TV courses will be deleted from the faculty evaluations
policy and procedure. Those courses no longer are evaluated.
Ms. Jan Eveler seconded by Carmen Attar-Castillo suggested
to make a pilot test in the summer 2015, by sending to all
campuses the paper version as always and the online link at the
same time to compare and see the response rate.
Smartphones, tablets proposal:
Dr. Carol Kay explained that paper evaluations are becoming
cumbersome and she is suggesting to move to online. She
mentioned that a new instrument was created for both versions:
online and face to face.
Dr. Carina Ramirez, asked who will train the students on how
to conduct the evaluations. Does IR has the capability to do
pilot tests? Dr. Kay responded, yes. Dr. Ramirez, asked what is
the capacity of the network? Just talking about the Valle Verde
campus, we don’t have very good internet connections due to
concrete walls and a lot of areas with interference. Dr. Ramirez
stated that she talked to IT people about areas that don’t have
availability and their response was- there is nothing they can
do.
Mr. Gertrud Konings-Dubin stated that instructors can’t offer
extra points to students because then students will feel
compromised.
Dr. Ramirez also recommended that no instructor can handle
any other instructor’s evaluations. Ms. Rodarte will take care
of this issue happening at the early college.
Members requested the link be sent to them for testing. Also,
they requested to invite someone from the IT department at the
next meeting – someone who has an answers for questions
about connectivity.
Adjourned: 4:35 p.m.
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FACULTY EVALUATIONS COMMITTEE
2013-2014 MINUTES
Minutes for the 2013-2014 academic year were not provided by the committee.
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FACULTY EVALUATIONS COMMITTEE
2012-2013 MINUTES
April 9, 2013
Present: Carmen Attar, Oscar Baeza, Marta de la Fuente, Dr.
Richard Falvo, Dr. Carol Kay, Elsa Lopez, Dr. Carina Ramirez,
Maria Ramos, Susana Rodarte, Dr. Hilda Taylor, Dr. Naomi
Waissman, Dr. Normina Wolff-Porras
Absent: Muhammad Akhtar, Frank Lujan, Maria Ramos, Fred
Torres
Resource: Sylvia Castro, Bonnie Prieto
Math Emporium Classroom Performance Evaluation
The Math Emporium Classroom Performance Evaluation form
was brought to the committee for final approval. The only
recommendations were to correct the spacing on some
questions and have more space available for comments. It was
pointed out that preliminary considerations for an evaluator
were stated in the first page since the course is a self-pace and
students are in different chapters. Also, instructors must attend
training before teaching a math emporium class and the
instructor is notified that they are going to be evaluated.
Before approving the form, the committee recommended that
the form be used as a pilot this semester to see if additional
changes need to be done.
Classroom Performance Evaluation
Ms. Susana Rodarte commented that the Deans would like the
committee’s approval to add the Instructor ID, Evaluator ID,
Course, Prefix and Title to the form. This data will be in a
database being created which asks for this information. It
would be easier to have this information on the form than to go
to the system and look up the information. Dr. Ramirez
mentioned that she has the form electronically so she could
make the changes to the form. Bonnie Prieto recommended
that the month and year be added to the form. This would help
in filing the form and will serve as a reminder each month
when the next evaluation needs to be conducted.
Dr. Ramirez will make the change to the form and send to
Susana Rodarte so she can send copies to the Deans.
Classroom Performance Evaluation for Counselors
Ms. Carmen Attar let the committee know that the counselors
are currently evaluated three ways. Students evaluate the
counselor after one-on-one advising. The second evaluation is
the Classroom Performance Evaluation which is done by the
dean. The third evaluation is the New Student Orientation
Evaluation which is completed by the new students who attend
a session. Ms. Attar conducted a survey between the
counselors and they all agreed that the New Student
Orientation was not needed. To them, it is similar to the
classroom observation and they all see it as an extra form.
Also not all campuses are using the form. Counseling would
like the committee’s approval to remove this evaluation. The
committee didn’t see any problems with removing the survey,
but it was mentioned that the procedure would have to be
modified. In the procedure for tenure requirements it only
mentions that there needs to be documentation of New Student
Orientation, but it doesn’t state specifically what
documentation. The agenda or sign in sheet could be used as
documentation and not necessarily the New Student
Orientation Evaluation form.
The committee agreed to remove the New Student Orientation
Evaluation form. The Faculty Evaluation procedure is going to
be reviewed for modifications to remove the evaluation form.
Team Teaching Packet Distribution Training
Ms. Sylvia Castro mentioned that there are still problems with
the distribution of the team teaching faculty evaluation packets.
She mentioned that Mr. Frank Lujan had contacted her with
some problems with the packets. For the team teaching
courses, the staff in the dean’s office, not Faculty Evaluations,
prepares the packets because of non-standard beginning and
ending dates for individual faculty. It seems that training is
needed because the packets are not being prepared correctly.
Dr. Kay stated that this problem would be taken care of by her
office. It was suggested that a workshop should be considered
during Faculty Development. The discipline coordinators and
the instructors should attend the workshop.
The Faculty Evaluation department will meet with Mr. Lujan to
see what solutions are possible.
Online Faculty Evaluation Form for the Math Emporium
For the Math Emporium classes, since students finish at
different times during the semester, the faculty evaluation form
cannot be handed out at the end of the semester. The Math
Emporium would like to use the online faculty evaluation in
paper format and hand it out to the students when they
complete the course.
The committee did not see a problem with this process.
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FACULTY EVALUATIONS COMMITTEE
2011-2012 MINUTES
October 12, 2011
Present: Oscar Baeza, Barry Bogle for Kathy Lopez, Dr.
Carol Kay, Emmanuel Moreno, Dr. Carina Ramirez, Rafael
Ramirez, Susana Rodarte, Dr. Hilda Taylor, Dr. Naomi
Waissman, Dr. Normina Wolff-Porras
Absent: Muhammed Akhtar, Raul Arizpe, Frank Lujan,
Sandra Padilla, Maria Ramos
Claude Mathis requested that the on-line dual credit classes
receive paper copies which hopefully will result in a better
response rate. A short time frame for survey completion is
going to be given so the instructors don’t forget to complete the
evaluations.
Dr. Kay asked the committee to review the memos that will be
included in the packets and email any suggestions.
Resource: Arturo Gonzalez
Hybrid Courses (Better Response on Paper)
Selection of Chair
Committee motion and second to keep Dr. Carina Ramirez as
chair of the Faculty Evaluation committee.
Review the Credit Faculty Evaluation Form and Data
Art Gonzalez distributed a report that shows the number of
responses to each question for the Student Evaluation of
Instructor Performance. Results were for both face-to-face and
on-line. The questions with less than 90% of students
responding were shaded. The first question which asks if the
instructor provided a course syllabus at the beginning of the
semester is one of the questions that is below 90%. It was
noticed that the question on the form is not really visible.
Everyone agreed and suggested that the question might need to
be moved. As the evaluation form was being reviewed,
modifications were made to make the questions more
noticeable. Under the facilities section, the lab is being
evaluated. It was brought up that a lab survey is already
conducted by the Office of the Vice President of Instruction.
Members suggested looking at the lab survey and seeing if it
meets the College’s needs. Maybe the lab question could be
removed from the evaluation form.
The Office of Institutional Research will send the lab survey
and results to the members for them to review. It was decided
to bring this item to the next meeting once everyone had a
chance to review the lab survey and results.
In the past there have been problems with the completion of the
Hybrid classes. Some instructors do the face to face survey,
others the on-line survey. To avoid this problem and improve
the response rate, Hybrid courses will be receiving paper copies
only.
Dr. Kay asked the committee if it was fine just to have
the evaluation on paper. The committee did not see
any problems with this.
Second copy of results will be sent to Deans as PDF
Paper copies of the faculty evaluation results are sent to the
faculty and deans. Several requests for additional copies are
being requested which is causing a lot of printing and using a
lot of paper. The Faculty Evaluation office would like to send
a paper copy of the results to the faculty and send a PDF file to
the Deans office. The Deans office will have a copy on the
computer to use when ever needed. Dr. Kay would like the
committee approval in sending the reports to the Deans office
as a PDF.
Susana Rodarte agreed with the idea and the
committee didn’t see any problems with this method.
Transparency for ESL levels I &II courses should
be revised in the procedure.
This item was put on hold and will be
discussed in the Fall semester.
Dual Credit Issues
Team Teaching
A group was developed to see what could be done to get better
response rates on the dual credit faculty evaluations. For this
semester, the large school districts will be receiving the
evaluations at the Super-Intendant office. The packets for the
smaller schools such as the private schools will be sent to each
school. Distributional Services will deliver the packets. Also,
A group with team teaching was formed to discuss a better
method in handling the evaluations for these classes. The
team-taught classes are those that have several instructors
teaching one class. Since these classes are different from the
other classes, the group is reviewing the form and determining
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if another form needs to be created to be more appropriate for
these classes. For the mean time, it was decided that the Deans
that have team teaching courses will have to provide a roster to
Institutional Research so they could make the evaluation
packets. The Deans will be producing this roster for the next
Fall semester. Another issue is the labs that are associated with
these courses. Since it is separate from the class, the group is
thinking of creating a new form pertaining more to the labs.
The committee did not see any problems with this and
agreed to review any new forms that are created, but
recommended that the new forms be developed by
those that are involved with team teaching.
Pilot of SNAP new features for on-line surveys
SNAP is a program used to collect data for the online surveys.
It seems that there are more enhance features that will help us
with the online surveys. It is going to be tested with the
Student survey which is currently conducted only on paper.
The class Art Gonzalez is teaching will be used as a pilot. Half
of the class is going to be asked to complete the form online.
This program will have the ability to verify if the student is
register for the class and email a reminder if a student has not
filled out the form. If everything is fine next semester,
Institutional Research will be conducting a pilot with the
Faculty Evaluations surveys in certain classes. Dr. Kay hopes
these new features will increase the response rate.
It was recommended that the section on TV courses be
deleted from the procedure since TV courses are no
longer offered.
Dr. Carina Ramirez will take care of revising the
procedure and making sure all the letters and
numbers in the procedure correspond.
In the procedure there is a section on a Peer Collaboration
Option. There was a question as to whether or not this relates
to team teaching and if the College even has it. It was
suggested that it needs to be reviewed to see what it is referring
to.
Dr. Carol Kay will take to the Team Teaching group
for them to review and see if it needs to be modified to
reflect team teaching or just delete the section.
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November 16, 2011
Present: Oscar Baeza, Dr. Carol Kay, Sandra Padilla, Dr.
Carina Ramirez, Rafael Ramirez, Susana Rodarte, Dr. Hilda
Taylor, Dr. Normina Wolff-Porras
Absent: Muhammed Akhtar, Raul Arizpe, Kathy Lopez,
Frank Lujan, Emmanuel Moreno, Maria Ramos, Dr. Naomi
Waissman
Resource: Sylvia Castro
Minutes were reviewed and approved.
Review the Revised Faculty Evaluation Form
The modifications that were requested from the last meeting
were brought for review and approval. A few more
modifications were requested at this meeting. The committee
was also trying to determine whether to keep the lab question
on the form. It was informed that the lab survey that is already
conducted by the Office of the Vice President of Instruction is
for the open labs that are run by a lab assistant. The student
evaluates the lab not the course. It is not like Biology for
example where the instructor teaches at the Biology lab. It was
determine to leave the question there, but be more specific to
target the academic aspect.
The question for the lab will read: This particular course uses
labs which adequately support the course
Update committee on the team taught meeting that was held on
November 8th
Dr. Kay updated the committee as to what was decided at the
team taught meeting that was held on November 7th. The
evaluation of instructor performance for the team-taught
classes is going to be handled like the evaluations for
Continuing Education. A roster and several copies of the form
are going to be sent to the Dean’s office that has team-taught
courses. It will be up to the Deans office to distribute the forms
to those classes. The Deans office will notify the Institutional
Research office of the counts. They are going to try this for two
semesters. If this process works, modifications to the
procedure will need to be done to reflect this process.
Create Lab Faculty Evaluation Survey
A task force will be created to develop a lab evaluation for
instructors. This form will be used for labs that are connected
to a class. People familiar with these course labs are going to
be needed in this task force. The committee recommended that
the Deans who have these courses should recommend the
people for the task force. It was asked if the instructors that are
in the lab are being evaluated now. Dr. Kay answered that they
are, but are using the same form as the one in class. This form
is not really appropriate for the lab. The committee agreed that
a different form needs to be created. It was also recommended
that Dr. Hilda Taylor be a member of the task force since she is
an instructor of Biology which has a course lab.
Dr. Kay will be meeting with the Deans at Dr. Brown’s
leadership and will ask them to recommend people for the task
force. The committee would like an update for the next meeting
in February.
Library Survey
Dr. Jaime Farias is the Dean who oversees the VV library. He
brought up a concern to Dr. Kay that he wanted her to bring to
this committee. Dr. Farias area is receiving too many
evaluations that are being conducted in the library. These
evaluations are the ones the students fill out when they go as a
class for a library tour. Mr. Oscar Baeza is the librarian
representation for this committee. He was asked to check with
each of the librarians to see how the evaluations are being
handled. It was also recommended that Mr. Baeza meet with
Dr. Farias to discuss this concern he has.
Coordinators meeting with Deans
A concern was brought up that the evaluation of Math
Emporium is not appropriate for their area because the
questions do not apply. The committee recommended that
faculty of the Math Emporium department make suggestions as
to what questions should be on the form. This committee will
then review the form. It will also need to be added to the
procedure.
Susana Rodarte will contact Lucy Michal who oversees this
department and let her know what this committee
recommended.
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FACULTY EVALUATIONS COMMITTEE
MINUTES FOR 2010-2011
The committee did not meet during the 2010-2011 academic year.
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FACULTY EVALUATIONS COMMITTEE
MINUTES FOR 2009-2010
The committee did not meet during the 2009-2010 academic year.
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FACULTY EVALUATIONS COMMITTEE
MINUTES FOR 2008-2009
Minutes were not taken at the one meeting held during the 2008-2009 academic year.
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FACULTY EVALUATIONS COMMITTEE
2007-2008 MINUTES
September 7, 2007
Present: Aggie Becker, Manny Carrasco, Rudy Esselborn,
Mary Hill-Shinn, Lesley Pullen, Dr. Carina Ramirez, Gabriela
Schwab, Normina Wolff-Porras
Absent: Elizabeth Carrillo, Mary Beth Haan, Dr. Carol Kay,
Jim Lambrinos, Gabriel Mendoza, Susana Rodarte, Margarita
Trimble, Trish Winstead
has been moved under the Vice President of Instruction. Mr.
Esselborn stated that the whole section on counselor evaluation
for Full and Part-time Counselors has to be reviewed all over
again. They have to make sure that this change is reflected
since they are currently reporting to a Dean. Dr. Ramirez
agreed that it does need to be reviewed and it would be good to
have response from everyone regarding whether they approved
or not; even those who do not have an opinion should respond.
Resource: Sylvia Castro, Art Gonzalez, Ana Martinez
Review and Approve Minutes
The meeting started with the introduction of members. Then
the minutes of the last two previous meetings were reviewed.
Mr. Rudy Esselborn will work in updating the
section of counselor evaluation. This item
will be brought to the next meeting for review
and approval.
Traditional Classrooms with Computers
There was a motion to approve both minutes
and second.
Dr. Carina Ramirez started the meeting by notifying the
members that a chair and co-chair needed to be selected. Dr.
Ramirez has been chair for the previous years and would like
for someone else to take over. She would be willing to
continue this year if someone would be willing to be co-chair.
Due to many members being absent, it was
motioned to decide at the next meeting and
have Dr. Ramirez as acting chair for this
meeting.
Counselor Evaluation
Dr. Ramirez remembers having one item pending which is
reviewing the PT counselor evaluation from the procedure.
Mr. Rudy Esselborn explained that he had sent this section to
the coordinators and counselors for them to review and asked
to return any feedback they may have. He was able to apply
those recommendations to the procedure for this committee to
review and approve, but since then, the counseling department
Aggie Becker mentioned that there had been discussion at
previous meetings about whether to use the traditional
classroom or the on-line evaluation form for a classroom with
computers. In the procedure on page 5, item D, it states that it
will be done in the computer. The problem is that it doesn’t
seem correct for the evaluations to be affected just for the
purpose of saving paper. The biggest concern is that many
students are not familiar with computers.
This item will be brought to the next meeting.
Blended/Hybrid Student Evaluations
Another clarification that’s pending is the difference between
the Hybrid and Blended courses.
Dr. Ramirez will ask Ruth Pena for some
information that will help clarify the two
courses and bring it to the next meeting.
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November 16, 2007
Present: Manny Carrasco, Rudy Esselborn, Mary Beth Haan,
Mary Hill-Shinn, Gabriel Mendoza, Dr. Carina Ramirez,
Susana Rodarte, Lucretia Thomas, Trish Winstead, Normina
Wolff-Porras
Absent: Aggie Becker, Elizabeth Carrillo, Dr. Carol Kay,
Lesley Pullen, Gabriela Schwab, Margarita Trimble, Trish
Winstead
Resource: Sylvia Castro, Art Gonzalez, Ana Martinez
The meeting started by going around and each member
introduced themselves. Lucretia Thomas explained that she
will be replacing Jim Lambrinos.
Minutes were approved with the one
correction that needs to be done.
Faculty Evaluation Procedure
As the procedures were being brought up in the projector for
review, Dr. Ramirez commented that she received en email
from Jim Lambrinos. He was under the impression that the
evaluations were going to rotate so that one year it will be in
the Fall and the next year in the Spring. There was a discussion
to see if this would work for faculty. A concern that came up
by using this method was that faculty on tenure track would not
be evaluated. Another concern was that it would be difficult to
keep track of. After thinking about it, Mary Hill-Shinn
commented that it would work out.
Selection of Chair and Co-Chair
Dr. Carina Ramirez stated that she is willing to continue as
chair as long as there is a co-chair to help her. The co-chair
will help her in keeping track of what is going on, what is
pending and run the meeting when she is not able to attend.
Dr. Ramirez asked for volunteers, but it seems that most
members are busy as well.
It was agreed that a name will be drawn at
the next meeting for a co-chair.
Review and Approve Minutes
Minutes were reviewed. One correction had to be made. Trish
Winstead was counted as absent, but she was present at the last
meeting.
It was decided for all members to think about
this and see if it will work for faculty
members. It will be discussed at the next
meeting.
The full-time and part-time procedures were put up in the
projector for comparison. The only section pending was the
counselor evaluations. The members made sure that both
procedures corresponded. As they were reviewing, an issue
came up as to how the evaluations were being handled by the
counselors. Once everyone was in agreement, the procedures
were corrected to reflect the decisions they made.
Mr. Rudy Esselborn will take the changes
made to the counselors back to them for their
review and approval.
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March 14, 2008
Present: Aggie Becker, Rudy Esselborn, Mary Beth Haan,
Lesley Pullen, Dr. Carina Ramirez, Susana Rodarte, Lucretia
Thomas, Normina Wolff-Porras
Absent: Elizabeth Carrillo, Manny Carrasco, Mary Hill-Shinn,
Dr. Carol Kay, Gabriel Mendoza, Gabriela Schwab, Margarita
Trimble, Trish Winstead
update from the Distance Education
Committee. Dr. Carina Ramirez also asked
the committee to look over the procedure and
find the areas of Hybrid and Dual Credit and
see if any additions or changes need to be
made.
Early College High School
Resource: Sylvia Castro, Art Gonzalez, Ana Martinez
On the agenda there was an item to add the Blended and
Hybrid courses to the procedure. The committee thought that it
was decided at the last meeting to use a regular classroom
evaluation and has been added to the procedure. Susana
Rodarte mentioned that she is a member of the Distance
Education committee and the committee is working in
changing the evaluations. She did reassure the committee that
whatever is decided at the Distance Education Committee, she
will bring it to this committee for review. Aggie Becker also
mentioned that she hadn’t heard anything about the evaluations
this semester. Dr. Carina Ramirez was under the impression
that they were not going to be offered. Susana Rodarte
confirmed that they are being offered and Sylvia Castro
mentioned that about 302 evaluations were sent out.
Dual Credit
Sylvia Castro mentioned that a meeting was held with Gail
Shipley and in the meeting it was decided that the long term
and 2nd mini-mester were both going to be conducted in April.
This will eliminate frequent long trips in delivering packets.
Sylvia Castro also mentioned that a different color of envelopes
will be use and the instructions were changed.
Sylvia Castro will email the instructions to
the committee members for review.
She also mentioned that she gets requests from instructors
where some of them want them done on-line and others in a
classroom. Lesley Pullen mentioned that those that want online have to make sure that students have access to a computer.
Another issue brought up was for video conferencing. How is
this taken care of? Does it work like the Hybrid courses?
Since the committee still had several
questions in reference to the on line
evaluations, it was decided to invite Ruth
Pena to the next meeting and ask her for an
Sylvia Castro mentioned that there were problems with the
evaluations. For one thing it became difficult for the
instructors to get the packets. They didn’t like the idea of
going to the ISC’s and picking them up. The Principal was
contacted for any suggestions, who recommended that the
Deans should take care of the distribution. Mary Beth Haan
brought up a point that the College is the one who receives
accreditation so it should be the College’s responsibility to
make sure the packets are received.
Susana Rodarte will take this issue to Dr.
Brown’s leadership meeting for discussion
and will come back to this committee with
any feedback.
Sylvia Castro also notified the committee that Dr. Lujan, Dean
of Nursing, requested for the Nursing Program to be evaluated
every semester. Susana Rodarte commented that it was
probably because of accreditation purposes.
The committee did not see any problems with
this.
Counselor Section on Procedure
The procedure was brought up in a projector so everyone could
see. Rudy Esselborn went over Section VI of the Full-time
Faculty Evaluation which is the student evaluation of counselor
performance. He explained that the grey shaded were the
changes.
After explaining the changes, the committee
approved and went thru the Part-time
Faculty Evaluation to make sure it reflected
the changes made. The procedure will be
sent to all members one more time to make
sure everything is fine.
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FACULTY EVALUATIONS COMMITTEE
2006-2007 MINUTES
September 29, 2006
Members Present: Aggie Becker, Ruth Esselborn, Elizabeth
Carrillo, Mary Beth Haan, Mary Hill-Shinn, Antonio Juarez,
Dr. Carol Kay, Jim Lambrinos, Gabriel Mendoza, Lesley
Pullen, Dr. Carina Ramirez
Absent: Susana Rodarte, Gabriela Schwab, Manny Serrano,
Manuel Torres, Max Veltman
Guest: Art Gonzalez, Bob Jones, Claude Mathis, Ruth Pena
with faculty and there are so many that need to be checked that
no one has time to verify which survey belongs to a particular
faculty member. All staff are doing is cleaning the surveys for
the scanning process. If the surveys are not cleaned and will
not scan, then the survey does not count as a response.
The committee voted for the staff to continue
cleaning the surveys so the forms can be
scanned.
Resource: Sylvia Castro and Ana Martinez
Progress of Regular Evaluations Online in Computer
Classrooms
Results of On-Line Student Evaluation Pilot
Mr. Bob Jones explained that an evaluation was developed for
the on-line courses since the paper survey didn’t apply to these
courses. A pilot was conducted with on-line courses where the
actual instrument was send on-line with an announcement to
the students that they needed to fill out the evaluation form.
Some students were slow to respond back, and only one or two
students responded per class. The instructors were cooperative.
Claude Mathis commented that probably there is a better
response rate for evaluations done in the classroom because
everyone present completes a survey form. Dr. Carina Ramirez
clarified that the on-line instrument and process did operate
correctly. The problem is with the response rate. Dr. Kay
commented that students need to be reminded to log-in and fill
out the form. It was recommended that an email may need to
be resent to on-line students encouraging them to fill out the
form. Mr. Mathis suggested the on-line survey be managed
like the classroom survey where students log on to the class
and fill out the form before doing class work.
Art Gonzalez explained that there are some courses that are
being held where students have a computer in the classroom.
These are not on-line courses, but students can fill out the
evaluation on-line to save paper. The procedure is the same as
the face-to-face evaluations in the classroom. The instructor
writes the URL on the board and students are asked to log in
and fill out the form. Dr. Kay mentioned that this will also
increase the accuracy. A pilot has been conducted already and
the instructors for these courses like the process. Mr. Gonzalez
has talked to the web master and he is ready to start on-line
evaluations as soon as this committee approves the process.
One question was brought up concerning log-in problems. Mr.
Gonzalez explained that the evaluations are on an internal
server so there wouldn’t be a problem.
Committee approved evaluations conducted
on-line for those regular classes that have
computers.
On-line Classroom Evaluation
Art Gonzalez was assigned to find out if
emails can be sent to students about the online survey.
Scanning Process of Evaluations
There has been an issue brought up concerning violation of
privacy when cleaning the surveys. There is nothing in the
form to identify the faculty member that is being evaluated.
The problem is that many surveys are returned with the bubble
checked marked or the section number not entered. The staff
bubbles in the circle so it can be read by the scanner. The
section number is filled out according to the section number of
the packet. Also, any extra marks are erased because that
causes problems with the scanning. The staff is not familiar
Ruth Pena and Mr. Claude Mathis were invited to the meeting
since they are asking for approval of the On-Line Instruction
Performance Evaluation form. Ruth Pena mentioned that the
form is being used in the English department and is working
well. As everyone was reviewing the form it was noticed that
it asked for a log-in and password. Mr. Bob Jones requested
for a note to be added that they must contact the Distance
Learning Dept. to get a log-in. Because of security issues, it’s
not safe to use Banner log-ins. In section B, under preliminary
considerations, it states that the faculty mentor must be oriented
towards the process. It was suggested that an option be added
for WebCT training or training with a WebCT instructor. Ruth
Pena also mentioned that she would like to rephrase some of
the questions and add additional questions that might fall under
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those categories listed in the survey or a new category.
Another concern was brought up as to the length of the access
that the evaluator has to one survey. It was suggested that there
should be a time limit.
Ruth Pena will work on the modifications as
suggested in the meeting and add the
additional questions that she would like to
include.
Claude Mathis will check with Bob Jones to
see if a log-in can have a time limit of one
day only.
Dr. Kay will work with the TV instructors to
develop an evaluation instrument that will be
appropriate for the TV students to use.
Changes/additions to Current Procedure
Dr. Carina Ramirez and Mary Beth Haan made modifications
to the procedure during the summer break. Their modifications
were color coded on the procedure so that members can review
and approve the changes. The committee reviewed the
procedure page by page and they either approved the changes
or made additional changes. Due to time, the committee only
got to page 5 of the procedure.
TV Student Evaluations
There are some instructors that are of the assumption that TV
evaluations are being conducted but never get feedback as to
the results. Dr. Kay mentioned that TV evaluations have never
been conducted. She also stated that there isn’t a form
developed for TV courses. A form needs to be developed and
the TV instructors need to be contacted to review and add
questions to one survey form. The TV evaluations will also
have a low response rate since it has to be a mail out. In past
experiences, a mail out usually has a low response rate.
The committee will continue to review the
procedure at the next meeting.
Next Meeting: Thursday, October 19, 2006
Valle Verde Campus
Room: C 428
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October 19, 2006
Members present: Aggie Becker, Rudy Esselborn, Mary Beth
Haan, Mary Hill-Shinn, Antonio Juarez, Dr. Carol Kay, Lesley
Pullen, Dr. Carina Ramirez, Gabriela Schwab
Absent: Elizabeth Carrillo, Art Gonzalez, Jim Lambrinos,
Gabriel Mendoza, Susana Rodarte, Manny Serrano, Manuel
Torres, Max Veltman
Guest: Ruth Pena
Resource: Sylvia Castro and Ana Martinez
Review and Approve Minutes
The minutes from the previous meeting were reviewed. In the
minutes, it states that Gabriela Schwab was not present at the
last meeting. She indicated that she was present, but forgot to
sign-in. There was also a misspelled name of one of the
committee members.
Minutes were approved with modifications to
be implemented.
Online Instruction-Performance Evaluation
Ruth Pena was invited to this meeting to review the
modifications that were requested at the last meeting to the
Online Instruction-Performance Evaluation form. Ms. Pena
mentioned that the coordinator was not able to attend, but he
typed his modifications and notes on the form. As the
committee was going through the notes, they would either
approve what the coordinator suggested or make corrections on
the form. After going over the form, Ruth Pena and the
committee were satisfied with the form. A question was
brought up to see if this was going to be done for all the other
disciplines that are on line since this is only for the English
department. Dr. Ramirez answered that it might have to be
done for the other disciplines. It was also suggested to use this
form as a pilot for this year and use any feedback to finalize the
form for the 2007/08 academic year.
Ms. Pena will make the modifications and
send it to Dr. Carina Ramirez who will send
it to the members for final review and
approval.
Continuation of Modifications to Current Full Time
Faculty Evaluation Procedure
The committee continued to review the procedure where they
left off at the last committee meeting. As they were working
on the section of non-credit evaluation, Aggie Becker
commented that she has not seen an evaluation for continuing
education (CE). Ms. Sylvia Castro stated that there is a survey.
She explained that the surveys are send to the CE directors for
them to distribute to the faculty. Ms. Becker also mentioned
that she has never been given a report by the CE director as
stated in the procedure. Dr. Carol Kay mentioned that there
have been problems with the CE evaluations. She also
mentioned that they are trying to have program review for the
CE programs which will make the evaluations mandatory using
the CE evaluation forms. Ms. Castro handed out copies of the
CE evaluation form for the members to see. It was noticed at
the top of the survey that there is a line for the instructor’s
name. A concern was brought up with this line since it was
understood from the previous meeting that there was nothing
on the forms to identify the instructor. The committee
approved for this line to be removed from both the credit and
non credit forms. Ms Castro explained to the committee that
the instructor name is needed for the team teaching classes.
There are some team teaching courses especially in the health
occupations area. Although there is a team teaching box to fill
out some do not fill out the box correctly. By having the
instructor’s name, it makes it easier to determine which
instructor is being evaluated. Dr. Ramirez asked if there was
another method where the instructor’s name didn’t have to be
in the form. Dr. Kay suggested inviting a team teaching
instructor and a Dean at the next meeting to come up with
something else other than the instructors name on the form. It
was also mentioned that Americana Language Programs might
have some team teaching courses.
Dr. Carina Ramirez recommended for Dr.
Kay and Sylvia Castro meet with the team
teaching Deans and have some
recommendations for the next scheduled
meeting.
Ms. Castro also commented that many students bubble in the
course number instead of the section number. By having the
instructor’s name on the form, it helps them know to who it
belongs to. It was suggested to include in the instructions that
the instructor must make sure the correct section number is
filled out before leaving the class. Ms. Castro mentioned that it
is stated in the instructions and it still doesn’t work.
At the next meeting, the instructions will be
reviewed by the committee.
The committee continued reviewing the procedure and made
any necessary revisions. After the procedure was completely
reviewed, it was agreed to send to all employees for review
before it is send to the Cabinet for approval.
Next Meeting:
November 17, 2006
Valle Verde Campus
Room C 428
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November 17, 2006
Members present: Elizabeth Carrillo, Rudy Esselborn, Mary
Beth Haan, Mary Hill-Shinn, Antonio Juarez, Dr. Carol Kay,
Jim Lambrinos, Gabriel Mendoza, Dr. Carina Ramirez, Susana
Rodarte, Max Veltman
Absent: Aggie Becker, Lesley Pullen, Gabriela Schwab,
Manny Serrano, Manuel Torres
Resource: Sylvia Castro, Art Gonzalez, and Ana Martinez
Review and Approve Minutes
The minutes from the previous meeting were reviewed and
approved.
Online Instruction-Performance Evaluation
The topic of the on-line faculty evaluations came up.
Committee members were wondering how it is being done at
other institutions. Dr. Carol Kay mentioned that there are some
institutions that are giving extra credits, but this method is not
anonymous. She also mentioned that most of the institutions
have a low response rate. It seems that the College has been
getting a better response rate. Ms. Sylvia Castro has been
sending e-mails to the on-line instructors encouraging them to
conduct the survey. It was also stated that the method of New
Mexico University will not work for the college. Art Gonzalez
mentioned that there is one institution that doesn’t allow
students to do anything until the evaluation form is filled out.
The only thing is that the system they use is home grown and
not WEBCT. He also mentioned that he checked on having a
pop up message come up when students log-in. He was told
that one already comes up and reminds students. Mr. Rudy
Esselborn suggested in having a message pop up until the
survey is answered. Dr. Kay mentioned that the only problem
is that it would make the evaluations seem mandatory and the
President hasn’t approved for the evaluations to be mandatory.
Ms. Susana Rodarte commented that the on-line courses are
increasing. Dr. Kay commented that the College has been
getting a good response rate by using the process that is being
used now. Ms. Castro explained that she sends an email to the
instructor letting them know about the evaluation dates and
includes the link the students need to have. She also added that
the report and comments are the same as the paper process.
Full-time Faculty Evaluation Procedure
Dr. Carina Ramirez mentioned that the counselors had some
feedback on the procedure. Mr. Rudy Esselborn brought the
comments from the counselor’s. The modifications that Mr.
Esselborn brought were made on the actual procedure form
since an LCD projector was brought for the meeting. Dr.
Ramirez also mentioned that there was no feedback from
faculty when it was sent for review.
Procedure will be cleaned and put in the
right format for final approval.
Review Faculty Evaluation Instructions
Copies of the instructions that are printed on the envelopes of
the faculty evaluation forms were handed out. The committee
made some modifications which consisted of bolding a
sentence, moving a text box from the middle to the top and
placing a note in reference to ESL to the bottom. This brought
an issue with ESL levels 1 and 2. Mary Hill-Shinn requested
for the TM levels 1 and 2 to have some English forms included.
There are some students from other nations that prefer English
version. Ms. Castro said that it wouldn’t be a problem. Ms.
Susana Rodarte suggested having a note on the instructions
about allowing time to conduct surveys because there are some
instructors who wait until the end of class and students do not
have enough time to fill them out. Mr. Jim Lambrinos brought
back the issue of Spanish version for levels 1 and 2 on ESL.
He strongly believes that there should be some English forms
also. Dr. Carina Ramirez commented that this has always been
an issue.
After several considerations, it was decided
to include 5 extra copies of English forms for
levels 1 and 2.
Next Meeting:
January 26, 2007
Valle Verde Campus
Room C 428
Dr. Ramirez recommended in having an
email send to the on-line instructors to see if
they have any ideas. It will be discussed at
the next meeting.
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January 26, 2007
Members present: Aggie Becker, Elizabeth Carrillo, Rudy
Esselborn, Mary Beth Haan, Mary Hill-Shinn, Antonio Juarez,
Dr. Carol Kay, Gabriel Mendoza, Dr. Carina Ramirez, Susana
Rodarte, Max Veltman
and percent of surveys returned by semester. Dr. Kay did
mention that although the response rate is not that high, it has
been better than previous semesters.
Team Teaching
Absent: Jim Lambrinos, Lesley Pullen, Gabriela Schwab,
Manny Serrano, Manuel Torres
Resource: Sylvia Castro, Art Gonzalez, and Ana Martinez
Review and Approve Minutes
The minutes from the previous meeting were reviewed and
approved with some grammar corrections.
Dr. Kay mentioned that at the last meeting, they were
instructed to meet with the health programs deans to check on
the concern the committee had in putting the instructors name
on the form. After talking to the deans, it was decided to leave
the instructors name on the form. A copy of the email from
Anita Kelley and Dr. Paula Mitchell was handed out to the
committee confirming their approval.
The committee agreed to have the
instructor’s name on the form.
Full Time Faculty Evaluation Procedure
Instructions to the Faculty Evaluation
The procedure was reviewed by the committee for final
approval. Some changes were made in reference to ESL
courses to reflect the decisions made at the last meeting. As
the committee was about to vote for final approval, a question
was brought up in reference to blended courses. Ms. Aggie
Becker just wanted to make sure that on the blended courses, it
was up to the instructor to decide if the evaluations would be
conducted in paper or online. Dr. Carina Ramirez agreed that it
would be up to the instructor. Ms. Sylvia Castro explained that
she sends out paper survey packets to Mr. Bob Jones area for
distribution. The facilitators collect the packets then ensure the
instructors received them. This means that the instructors
should be receiving the packets with surveys if they wish to use
them. Ms. Castro also added that Dr. Brown at the end of the
evaluation period receives a summary as to how many surveys
were sent out and received by each area.
Dr. Carina Ramirez recommended that Bob
Jones be contacted and see how the blended
courses are combined and handled. Based
on the information gathered by Bob Jones a
section might be needed in the procedure.
This was an item discussed at the previous meeting. The
committee requested some changes to be made to the
instructions. Ms. Castro handed out the current copy to the
members.
Members were asked to review and bring any
changes to the next meeting.
Community College Survey of Student Engagement
(CCSSE)
Copies of two surveys were handed out in reference to student
course feedback and classroom observation forms from
CCSSE. Dr. Carina Ramirez mentioned that Mr. Saul Candelas
send them to her for consideration since these questions were
more involved with SACS requirements.
Committee members are to review the
questionnaires to see if any questions can be
incorporated into any of the College’s
current surveys.
On-Line Survey
Dr. Carol Kay brought a sheet containing information on the
number of online courses and seats. It also showed the number
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FACULTY EVALUATIONS COMMITTEE
MINUTES FOR 2005-2006
Minutes for the 2005-2006 academic year were not provided by the committee.
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