ENTERING STUDENT COMMITTEE
For College Procedure
2.01.01.14: Committees
MINUTES FOR 2014-2015
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
September 17, 2014
Valle Verde, B240
The following member are part of the committee:
Aguilar, Cynthia; Arnal de Prats, Lourdes; Arriola, Hector;
Cardoza, Carla; Clarke, Bill J.; Contreras, Lorena; Cordell,
Joyce Y.; Corral-Nava, Nita; Garcia, Leticia; Gurany-Garcia,
Irene; Hendry, Daryle E.; Jones, Arvis C.; Lockhart, Janet
M.; Lopez, Ines; Martinez, Sara E.; Pierce, Marisa E.; Silva,
Susan T.; Valerio, Olga L.; Vasquez, Arturo
communication from the departments. There is
information for the students, but it is either incorrect
or missing.

Elected our chair (Cynthia Aguilar) and secretary
(Susan Silva).

Cynthia then asked everyone to volunteer to serve
on the different groups that would begin contacting
Admissions/Registrar’s, etc.

Data should be requested.

Cynthia will invite heads of departments to meet
with members of the committee8. Group will meet
with recruitment, admissions, financial aid, centers
for student with disabilities, campus life.

Group expressed interest in inviting Raul Lerma,
Executive Director of Financial Aid, to talk about
the different options to pay for college.

Frank Guerra, Veterans Affairs, should be invited to
talk to the committee on the requirements for
veterans.

Cynthia will invite Valentin Mancha, Interim Web
Master, to a meeting to discuss the new College web
page.
Items discussed:




Blayne Primozich presented an overview of Start
Right and discussed the previous work of the
committee – proposing new student orientation and
working on redesigning the webpage for
new/transfer students.
Jaime Fierro, a student member of the EPCC
military club, talked about the experiences and
problems active-duty and veterans students have had
with admissions/registrations and the veterans
offices at EPCC. Orientation needs to be updated to
include veterans’ affairs.
Blayne talked about reviving the early work of the
committee in collecting information about each of
the different offices an entering student would
encounter with the goal of creating some
information sheets available for students.
We also talked about getting representatives of these
offices together to discuss creating information
sheets for staff, so that we can start making sure that
each student is given the same information during
the process. Focus should be on customer service.
The group felt there is a breakdown of
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
1
November 19, 2014
Valle Verde, C428
I.
Minutes approved from previous meeting
II.
Members are to investigate a portion of the
registration process. It was decided that it would be
better for members to NOT investigate a division in
which they work. So new pairings for investigation
of registration process:
Counseling – Susan Silva
Financial Aid – Leticia Garcia and Irene Gurary
Veterans Affairs – Blayne Primozich and Jaime
Fierro
CSD – Hector Arriola and Bill Clark
Registrar & Admission – Carla Cardoza
Testing – Nita Corral-Nava and Jan Lockhart
Campus Life – Arvis Jones
Recruitment – Marisa Pierce
Some of the descriptors that need to be included are:
Veterans, Special admissions, non-Traditional, Traditional,
Transitional/Transfer, Dual Credit, First Time in College,
International, Early College High School, Continuing
Education, ….
The information needs to include: Deadlines, Special
Programs, Steps in the Process, Financial Aid, Work force
availability, ….
The system needs to have an audio component to it. Also,
hovering descriptions could be helpful for students to make
the choices accurately.
Next meeting: January 29, 2015
Other members may fill in where needed. Reports
to the committee due at February’s meeting.
III.
We want a more “user-friendly” web page for
students. We need to develop a series of questions
for students to answer (one at a time) to lead them to
the right path. A tile system that opens new pages
depending on the student answers to questions.
Example: DO YOU WANT TO GO TO COLLEGE AT
EPCC? CLICK HERE
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
2
January 29, 2015
Valle Verde, C428
4.
5.
Present: Luisa M. Monado, Jessica Leal, Bill Clarke, Leticia
Garcia, Blayne Primozich, Jan Lockhart, Nita Corral-Nava,
Carla Cardoza, Cynthia Aguilar, Susan Silva
6.
I.
November minutes approved with the corrections: Mr.
Clarke’s name and the year of the meeting should be
2014.
7.
8.
9.
II.
Old Business:
10.
11.
A.
B.
A fact sheet was discussed. This sheet would
address typical FAQ to help students about
different topics.
Susan Silva will construct a form for
members to use in their investigations into
the different departments regarding new
students. The form will be forwarded to
Cynthia and then distributed to the members
to use during their interviews with the
different departments:
1.
2.
3.
C.
CSD – Hector Arriola and Bill Clark
Registrar & Admission – Carla
Cardoza & Cynthia Aguilar
Testing – Nita Corral-Nava and Jan
Lockhart
Campus Life – Irene Gurary
Recruitment – Marisa Pierce
Americana - Blayne and Luisa
Morado
ESL - Susan
Workforce - Carla and Jessica Leal
Susan is still working on the “mock up” of
webpages that students would use to get
information and advice if they visit
EPCC.edu
III.
New Business: A suggestion to use the Mass Comm
students to produce informational videos was made.
Susan Silva will contact Lisa Elliott to inquire.
IV.
Next meeting: February 23, 2015, VV C428 at 3:00
p.m.
Counseling – Susan Silva
Financial Aid – Leticia Garcia
Veterans Affairs – Blayne Primozich
and Jaime Fierro
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
3
ENTERING STUDENT COMMITTEE
MINUTES FOR 2013-2014
January 9, 2014
ASC, Building B-335
Meeting was called to order at 3:35 p.m.
I.
Attendees: Nita Corral Nava, Carla Cardoza, Gail
Meagher, Lourdes Arnal de Pratts, Bill J. Clarke,
Hector Arriola, Lorena Contreras, Leticia Garcia,
Sara Martinez, Daryle Hendry, Joyce Cordell
II.
Approval of the minutes of May 10, 2013
III.
Welcome
VI.
New Business
A.

B.
IV.
A.
If a committee member was incorrectly
assigned to the committee please contact Dr.
Stroud and Ms. Pierce to make corrections
B.
Charge of the committee: To make
recommendations that help facilitate student
matriculation and smooth transition into the
college and their knowledge of all services
that are available to support their success.
Old Business
A.
B.
V.
NSO needs to be standardized throughout the
college, however, recommendations made
last semester have been sent to the Executive
Committee
Tabled: Website tabs were recommended,
the content of each tab was not determined
Make information readily available to
students (ex: resources, tuition deadlines,
workshops)
Create a mobile app
Entire student population needs to be made
aware of their EPCC email account in order
to make sure they know where to look for
school related information (ex: resources,
tuition deadlines, workshops)
1.
Concern: Continuing Education
students do not get notified that they
have an EPCC email address
2.
Standardize the process for
disseminating emails
3.
Encourage deans, faculty, and staff to
notify students of their EPCC emails
VII.
Recommendation: have a webmaster from IT
present at the Entering Student Committee meetings
to clarify options for website tabs and email
information
VIII.
Thursdays at 3:30 p.m. is a convenient time to meet
for all committee members
New Steps
Meeting was adjourned at 5:00 p.m.
A.
Content for student tabs need to be created
1.
Each tab should contain links to
corresponding department websites
2.
Minimize the search that students
need to find information (3 clicks)
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
4
ENTERING STUDENT COMMITTEE
MINUTES FOR 2012-2013
October 12, 2012
1.
The Meeting was called to order at 3:10 p.m.
Attendees: Arvis Jones, Start Right Committee Chair;
Arturo Vasquez, Cashier Manager; Ana Salazar, PREP
Program Student Advisor; Jan Lockhart, Director of
the Center for Students with Disabilities; Nita CorralNava, Director of Recruitment and School Relations;
Bill Clark, Math Faculty; Ines Lopez, Financial Aid
Assistant Director; Marisa Pierce, Director of Testing
Services; Gail Meagher, Dean of Nursing, and Sara E.
Martinez, Workplace Literacy Director.
2.
Volunteer/Assign a Secretary – Sara Martinez
volunteered to act as secretary for this meeting.
3.
Approval of Minutes (February 28, 2012): there
were no minutes to approve.
4.
Request Nominations for Co-Chair: Marisa Pierce
– accepted the nomination and was unanimously
approved. Marisa replaced Carolyn Buntyn who
retired.
Secretary: Bill Clark volunteered to be the next secretary for
the Start Right Committee. His self-nomination was
unanimously approved.
5.
New Business: None
6.
Old Business Update: NSO – an NSO office was
approved last year. The implementation team will be
responsible for the design of NSOs. The reporting
relationship for this office has yet to be determined,
i.e. under what VP.
A recommendation for a Welcome Center was
submitted.
Customer Service signage is still pending.
At-a-Glance flyer/brochure: Ample discussion was
held on the flyers/brochures/handouts of the directories
drafted last year on the student services available at
EPCC for newcomers. This directory was to be made
available to EPCC counselors for distribution/referral
information. The discussion centered on how to make
this directory user friendly and the medium of
availability: hard copy, web based, or distribution of a
USB during NSOs. The cost would be recovered by
adding a small student fee.
Admissions Checklist: Another old business item is
the Admissions Checklist for the numerous
populations that enroll at EPCC. If this information is
made available through our web page, then what is the
best way to present it? Should it be under a “Help
List,” through hyperlinks, New Student Tabs, or
Frequently Asked Questions? Chair Jones will look
through former minutes and will identify actions/status
on this matter. Discussion continued and it was
decided that the Admissions Checklist question will be
a priority for the next meeting.
Recommendations: Each member of the committee
selected a state to research:
Nita Corral-Nava- Texas
Gail Meagher – Colorado
Jan Lockhart – New
Mexico
Arvis Jones – Washington
State
Sara Martinez – New
York
Marisa Pierce – Florida
Ana Salazar – Oregon
Ines Lopez – California
Arturo Vasquez –
Nevada
Bill Clark - Ohio
Each member will concentrate on their selected state
and Google two colleges to identify sample web pages
as to how different populations are guided through the
enrollment process.
The meeting adjourned at 4:30 p.m. and the next meeting will
November 16 at 3:00 p.m. at VV Room C428 and the
December meeting will at the Rio Grande Campus at 3:30
p.m. December 7, 2012. Room TBA.
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
5
November 16, 2012
1.
The meeting was called to order at 3:05 p.m.
Attendees: Jesus Adame, Bill Clarke, Michelle
Conklin, Joyce Cordell, Daryle Hendry, Registrar;
Arvis Jones, Start Right Committee Chair; Jan
Lockhart, Director of the Center for Students with
Disabilities; Sara Martinez, Workplace Literacy
Director; Gail Meagher, Dean of Nursing; Marisa
Pierce, Director of Testing Services; Ana Salazar,
PREP Program Student Advisor; Cristina Sharp, Alma
Valadez, Arturo Vasquez, Cahier Manager and Ines
Lopez.
2.
Approval of the minutes (October 12, 2012): The
minutes were approved as presented.
3.
New Business: None.
4.
Old Business Update:
The meeting chairperson, Ms. Marisa Pierce called on
those in attendance to provide an update on the
research done regarding other community colleges by
states. These websites were viewed individually and a
brief discussion followed regarding the student
checklist for each college. The different community
colleges websites had features for potential
adoption/modification into EPCC student checklist
website.
Mr. Daryle Hendry discussed future application
process to EPCC through the apply Texas website.
Ms. Joyce Cordell will contact the Information
Technology (IT) person regarding building up the
EPCC admission links (landing page). The goal is to
consolidate the information into four different student
population links. The committee will await the result
of Ms. Cordell meeting with IT before specific
proposals for the new landing page is put forth.
Mr. Hendry expressed his concerned on the significant
number of students dropping courses and the negative
impact it will have on future enrollment by semester,
financial aid and graduation rates.
The meeting adjourned at 4:35 p.m. with the next meeting set
for December 7, 2012 possibly at the Rio Grande campus.
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
6
December 7, 2012
1.
Call to Order
5.
Other
2.
Approval of Minutes
6.
Spring 2013 Meeting Schedule –
3.
New Business
7.
Adjournment
4.
Old Business
NSO Update – Arvis Jones
Template Checklist Update – Joyce Cordell
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
7
February 15, 2013
1.
The meeting was called to order at 3:07p.m.
Attendees: Jesus Adame, Bill Clarke, Arvis Jones,
Start Right Committee Chair; Jan Lockhart, Director
of the Center for Students with Disabilities; Daryle
Hendry, Registrar; Lorena Contreras; Gabriel Perez;
Ana Salazar; and Blayne Primozich replacing Cristina
Sharp.
2.
Approval of the minutes (December 7, 2012) held in
abeyance: The minutes were not approved since a
quorum was not present for approval.
3.
New Business: None.
4.
Old Business Update:
Ms. Jones mentioned that Dr. Serrata wants her to
present the New Student Orientation (NSO) proposal
to him during which, funding for the NSO will be
discussed. As of this meeting, no specific time frame
was set for the presentation. A prototype of the new
epcc web page was presented for discussion. Once
implemented, the updated web page will be under
admission. Three tiles were displayed initially. The
discussion that followed centered on adding more tiles
to the prototype web page. The added tiles would each
feature Work Force Development, Continuing
Education as an example of other areas to address.
Ms. Lockhart emphasized that the new web page
should be kept simple for the visually impaired
students. Ms. Jones stated that she would contact A. J.
Navarro to set up an eight (8) tile prototype with drop
down menus with the same set up as the three (3) tile
structure presented at the meeting. Ms. Jones stated
that she would be absent for the next meeting set for
Friday March 15/2013 and that Ms. Marisa Pierce will
be asked to chair this meeting. Mr. Blayne Primozich
replaced Ms. Cristina Sharp on the committee. Ms.
Lorena Contreras is also a new member of the
committee.
The meeting adjourned at 4:01 p.m. with the next meeting set
for March 15, 2013 at the Valle Verde campus.
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
8
April 19, 2013
1.
The meeting was called to order at 3:00p.m.
Attendees: Bill Clarke, Mathematics Department
Valle Verde; Jan Lockhart, Director of the Center for
Students with Disabilities; Lorena Contreras, Career
Service Department; Ines Lopez, Financial Aid, Valle
Verde; Marisa Pierce; Ana Salazar Renteria; and
Blayne Primozich. This meeting was cheered by Ms.
Marisa Pierce in the absence of Ms. Arvis Jones.
Ms. Jan Lockhart will not be in attendance for the May
10, 2013 meeting. Ms. Marisa Pierce will also miss the
May 10, 2013 due to a pre-scheduled Leadership El
Paso engagement.
2.
Approval of the minutes of February 15, 2013: The
minutes were approved with the phrase Work Force
Solution being replaced with Work Force
Development.
3.
New Business: None.
4.
Old Business Update:
Ms. Pierce informed attendees that Ms. Arvis Jones
asked to provide additional information regarding the
NSO. The intent is to implement the NSO in the fall
of 2013. The committee for IT to present a prototype
of the population links discussed at previous meetings.
Blayne Primozich mentioned that the distant learning
was working on a disclaimer for blackboard. The
disclaimer would address the confusion encountered
by students who rent their textbooks for one and have
to pay an additional fee for an access code.
The meeting adjourned at 3:10 p.m. with the next meeting set
for May 10, 2013.
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
9
May 10, 2013
1.
The meeting was called to order at 3:15 p.m.
Attendees: Bill Clarke; Lorena Contreras;Daryle
Hendry; Arvis Jones; P. Gail Meagher; Ana Salazar
Renteria; Blayne Primozich; Alma Valadez and Carla
Cardoza.
2.
Approval of the minutes of February 15, 2013: The
minutes were not available for approval.
3.
New Business: None.
4.
Old Business Update:
Ms. Jones informed committee members that she
wanted to present to the big steering committee, the
work that had been done. A discussion followed
regarding how the tabs on the website should appear.
The following suggestions were made regarding
names for the new tabs for the school website as it
pertains to students. New Students,
Transfer/Transient, Military, C/E: Continuing
Education and Returning Students. Included in the
discussion for the tabs, were the different links under
each tab. Mr. Blayne Primozich suggested that we
include pop-up questions over the different tiles as a
way in assisting the students navigate through the
website. It was also suggested that a Start Right
Initiative recommendation form be generated
containing pertinent information for each of the
different categories. Ms. P. Gail Meagher proposed
that the new tiles be evaluated with an on-line survey.
Attached to the minutes is the completed form
prepared by Ms. Lorena Contreras. The form contains
the proposed new student tabs and links.
Ms. Jones informed committee members that this is
her last meeting as the committee chairperson. The
new committee chairperson will be Ms. Marisa Pierce.
This was the last meeting for the ending semester.
The meeting adjourned at 3:50 p.m.
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
10
ENTERING STUDENT COMMITTEE
MINUTES FOR 2011-2012
September 22, 2011
I.
Roll Call
II.
Call to Order
Admission Process
CE reg.
No residency needed - 1 form
Wipeout is daily
Meeting called to order at 3:01 p.m. by Arvis Jones
III.
How are students screen for needs.
Accuplacer, Kelsa, or other test.
Co-Chair Assignment
Proactive website
Banner self service
Carolyn Buntyn
IV.
Approval of Minutes
New
Concurrent
Career college - prep
Gateway - college ready
Admission refers them to counselors
NSO - 2 sections
Academics
Training, workers workforce, referral to CE
Motion made by Robin Kitchen and seconded by
Linda to approve minutes as written. Motion
carried.
V.
Committee Reports
Linda's committee - accepted- needs more data,
numbers
Jose Bacezar needs formal policy
Do not have space for everyone who would register.
Summarize the status of each area/department.
VI.
Educ. 1300
Noncredit class to substitute for Educ. 1300.
Adjournment
Meeting adjourned approximately 4:00
Welcome.
2-day for orientation-passed
Centers at each campus
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
11
January 24, 2012
1.
Call to order
2.
Joyce Cordell volunteered to take notes
3.
Co-chair Armando volunteered to become the co-chair
as Carolyn Buntyn retired. Unanimous vote in favor.
4.
Approval of minutes- no minutes to approve
5.
Old business - Arvis referred to a packet of
recommendations on the Admissions process. Arvis
explained that our new charge is to have more details
to implement our recommendations. Sara gave a brief
explanation of the packet and described the various
admissions processes for the different types of students
(veterans, active military, traditional, etc.)
6.
7.
Webinar-February 28 @11:30. Linda will provide
lunch and we will watch the webinar and our next
meeting will follow.
8.
We volunteered for and assigned to our next subcommittees as follows and will meet and report at next
meeting:
a.
Cross training of all counselors about all college
options: Gabriel, Alma, Sara, Anna, Nita
b.
Develop a concurrent enrollment course for Educ
1300: Since the possibility of the core
curriculum may change in 2014, we tabled this
committee
c.
Create student services manned web rooms at
each campus (currently 2 at VV and 1 at RG):
Linda and Daryle
d.
Conducting a SENSE Survey or not (last one
conducted was in 2008 for $12,000): Armando
and Joyce
New business
a.
b.
Sara, Alma, and Donna will prepare a list with
all the programs we offer. It will be an “at-aglance” recruiter/counselor tool. Armando
suggested to break it into the categories:
Reading, Writing, Mathematics, Fundamentals
(foundation). A spreadsheet with the Program,
Summary of program, Why students may need it,
Contact information. Sara will provide a list of
opportunity grants available.
Adjourned at 2:30. Sara seconded.
Arvis will retype the recommendation form with
changes and have at the next meeting.
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
12
ENTERING STUDENT COMMITTEE
MINUTES FOR 2010-2011
Wednesday, October 27, 2010
VV C428
1.
Present: Armando Gomez, Nita Corral-Nava, Linda
Gonzalez-Hensgen, Daryle Hendry, Mary Hill-Shinn, Nancy
Muniz, Gilbert Gonzalez, Patty Ortega, Gabriel Perez, Ana
Salazar, Cristina Sharp, Lillian Woon
I.
Meeting Called to order: 3:15 p.m. by Arvis Jones,
Committee Chair
II.
Welcome and Introductions of committee
members
III.
Approval of minutes from April 28, 2010
meeting. Patty Ortega motion to approve, Daryle
Hendry second. Unanimously approved.
IV.
Restated charge/responsibility of committee
V.
Discussion/update of recommendations: First two
priorities (mandatory enrollment in developmental
courses and required enrollment in EDUC 1300 in
first two semesters) submitted to Start Right
Steering committee at end of last academic year.
Committee has fulfilled responsibility for these two
areas.
A.
B.
VI.
Old Business – none
VII.
New Business
A.
Nancy Muniz-Chair
Daryle Hendry
Cynthia Aguilar
Carla Cardoza
Jeffrey Liming
2.
Gilbert Gonzalez
Ana Salazar
Irma Camacho
3.
Carolyn Buntyn
Michelle
Conklin
Jaime Farias
Adriana Nevarez
Welcome Center – meeting 11/6 at 3:00
Patty Ortega – Chair
Linda GonzalezHensgen
Lillian Woon
Cristina Sharp
Mary Hill-Shin
B.
Sara Martinez
Edith Miledi
Ernesto Soto
Teresa Nevarez
NSO
Lucy Michal – Chair
Gabriel Perez
Priorities 1 and 2 have been submitted and are
now sitting with President. Concerns voiced
if implementation date is still to be fall 2011
as registration will start early Spring.
Priorities 3 (scale PREP program) & 4
(mentoring program) were removed from our
charge and reassigned to other committees
Admissions – meeting 11/3/10 at 3:00
A100 SSC VV
Joyce Cordell
Nita Corral
Nava
Edith Reyes
Jan Lockhart
Discussion of importance to address
continued Academic Advising perhaps as a
component of NSO committee
VIII.
Next Meeting – December 1, 2010 3:00 VV C428
IX.
Meeting adjourned – 4:05
Established committees to begin work on
three pending areas:
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
13
December 1, 2010
The meeting was called to order at 3:10 p.m.
Approval of minutes: Adriana Nevarez moved and
seconded. All were in favor.
Committee reports:
Admission report – The report was passed out. Nancy
Muniz, Daryle Hendry and Sara Martinez asked about the
admissions process. The Committee wanted to see the
process and test the "Apply Texas" module. Daryle thinks
Counseling should be a large part of the admissions process
(How are the students being welcomed, approached etc. are
some questions). No recommendations were provided. Arvis
Jones asked: Do students get the correct information? What
about the students applying online and how do we treat the
various students? Are we creating a friendly environment for
our students? Should admissions handle all students or should
they send some students to different areas, e.g.. Disabled
students, ESL. The Committee needs to complete a summary
of recommendation paperwork.
Arvis Jones asked the students how the students present go
through the admissions process. One student did not feel
they are welcomed, and the webpage is hard to navigate. One
student had problems with financial aid and registering. Too
much time is taken. Adriana Nevarez says it was hard as an
international student (long lines and not much
communication). A cousin missed a semester due to lack of a
certificate or document. There were indications of
discouragement. Another student said he went online and
filled out information. He felt he couldn't do anything until he
got the transcript and couldn't register and was late and
missed out on some classes because they were already full.
Patty Ortega says TAK scores are needed in order to advise
students. Arvis: “Maybe create a checklist of the whole
process?”
Daryle wanted to verify what the screening process is. We
must explore other areas instead of just a checklist. Packets
are given to students and are complete. Nita Corral-Nava:
“Maybe the packets are not student friendly?” Daryle is open
to make changes to make it an easier process, working toward
a more online process instead of walking in.
Welcome Center Report -- Patty Ortega and team said the
Welcome center will be the place for directives, so all
departments should send Welcome Center information about
everything going on campus. The Welcome Center should be
under Recruitment. The Welcome Center needs space at
every campus by Fall 2011.
New Student Orientation Committee -- Lucy Michal
cannot chair that committee, which needs to find a new chair.
Michelle Conklin will chair, and Matthew will assist her.
The Welcome center will update paperwork. New Student
Orientation will report at the next meeting.
Old business
EDUC 1300 will be required to enroll in Developmental
Education and 1300 within the first two semesters beginning
in Fall 2011. This will impact the registrar and deans. The
ramifications would be a hold on their registration. Need to
get coded so it can be put on hold.
Next meeting
Jan. 26, 2011 at 3:00 p.m. in VV428.
Daryl Hendry said there are two examples of some major
misperceptions among our students about the transcript. You
can still
be admitted and registered without a transcript. Admissions
isn't the problem, but the issue is with the financial aid
process. The inability to go to New Student Orientation
without a transcript is a counseling issue, not an admissions
issue.
Motion to adjourned was moved and seconded. The
Committee adjourned at 4:00 p.m.
Z:/ENTERINGSTUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
14
January 26, 2011
Approval of Minutes: A motion was made to approve the
minutes. Jan L. Gilbert Gonzales seconded.
request to the recommendations. Include well-trained staff in
recommendation.
Reports:
**Ask VP Yolanda Ahner about the flex registration. Nancy
Muniz will re-submit so Arvis Jones can give to main
committee. Daryle Hendry explained the process if a student
goes online and fills out the application. What is the staff
doing who are not at the window? Daryle said in the next two
years when the new building is built, all staff will be at a
window. So what do we do in the meantime? Late
registration, processing about 200 people all day long. Staff
is always assisting students. During add/drop, no windows
are open, students go into the office; there are line monitors
etc. Daryle said doing everything the most efficient way, the
longest wait in line was 44 minutes last registration. Daryle
can provide questions to be asked in the survey.
Admissions Report -- chair, Nancy Muniz, reported on
admissions. The recommendation form was passed out.
Tasked with recommending more customer service friendly,
open more windows to relieve the transcript, C.E. registration
classes line. During Add/drop, the welcoming center had
coffee and donuts, and students liked this. It helped the wait.
The Recruitment office welcome center helped out.
Timetable, recruitment can start helping Summer 2011.
Resources required are: trained staff via workshops and need
to be more motivated because they are overwhelmed. Should
provide staff with incentives.
Arvis Jones asked about the checklists recommendation.
Gabriel Perez said a checklist has been created with steps to
admissions. More of a list to prepare for Accuplacer. Arvis
said we need a list for all students, international, military etc.
It should be a hard copy for students to take with them. It was
suggested that the list should correlate with department with a
number (i.e. Testing is # 1 etc.). Should add recommendation
that the checklist be created for different populations. Sara
Martinez talked about the adult education process and their
checklist. Nita Corral-Nava noticed that a lot of C.E.
students walked away from line because there is only one line
for both credit and non-credit. The committee should
recommend that there be separate registration processes for
credit and non-credit. Dr. Jaime Farias asked who are the
students coming in person? Arvis said maybe we should
conduct a survey of summer and fall registrants. Include this
in the admissions recommendations. Timetable should
change including survey to be complete by fall2011. Lillian
Woon said they are looking into adding C.E. registration to
ASC (flex registration; volume may shift to ASC at some
time. Gabriel suggest 'triaging' the lines, checking on
students in line. Should be recommended for all campuses.
Patty Ortega asked why we do not hire additional help at the
beginning of registration anymore. Suggests to add this
New student Orientation -- Matthew passed around a
timetable and instructions on sending out to students when
they get a date for New Student Orientation (NSO) and bring
the filled out schedules to assist them in time management.
Another issue: NSO should be split into two parts and include
student involvement. Recommend student groups, student
govt. or ambassadors to run the NSO. Recommend splitting
into three program categories ( i.e. AA AS etc.). They will go
to next NSO in
March to observe. Recommendation form still needs to be
filled out.
No old business: None
New business: None
Recommendations will go forward. Put on hold
recommendations for NSO. Arvis Jones will meet with the
subcommittee.
Next meeting March 2, 2011 at 1 p.m., room pending.
Z:/ENTERING STUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
15
April 14, 2011
I.
Roll call
The following persons were present: Cynthia Aguilar,
Krystle Bednar, Michelle Conklin, Nita Corral-Nava,
Veronica Gallegos, Armando Gomez, Linda Gonzalez,
Mary Hill-Shinn, Arvis Jones, Janet Lockhart, Sara
Martinez, Nancy Muniz, Gabriel Perez, Ana Salazar,
Cristina Sharp, Ernesto Soto, Lillian Woon.
II.
Call to Order
Meeting was called to order at 3:12PM by Arvis Jones.
III.
Approval of Minutes
There were no minutes from the previous meeting to
approve.
IV.
Committee Reports
A.
Admissions/Registrar’s-Nancy Muniz. This
committee had to restructure with a new charge. Ms.
Jones suggested to move departmental issues aside and
to be honest with the admission process assessment. She
wants the assessment to be completed by the end of the
spring.
B.
NSO-Matthew Ramirez. The subcommittee
passed out a report and a recommendation form. Please
see attached recommendation.
C.
Welcome Center-Patty Ortega. The
recommendation for the welcome center has been
submitted, but at this time it is lacking more information.
More research is required as to what the welcome center
should contain and the functionality.
V.
Old Business
There was no old business to discuss
VI.
New Business
It was suggested that the name of the committee be
changed to be inclusive of all committees involved. Dr.
Brown had suggested we change the name to start right,
stay right and end right. Many members did not want to
change the name as the process we are discussing is the
start of a student’s higher education career.
For the fall of 2011 the committee will need a co-chair.
This person will then be in charge of becoming the chair
for the following year.
VII.
Next Steps
Linda updated the committee on the recommendation for
Education 1300 course. She informed us that they are
working on implementation for this course by the
programs requiring the course.
VIII.
Next Meeting
Our next committee meeting is May 5th, at 3PM at VV
C428
IX.
Adjournment
Meeting was adjourned at 4:01PM.
Z:/ENTERING STUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
16
May 5, 2011
I.
Roll Call
V.
Committee Reports
The following persons were present: Carolyn
Buntyn, Veronica Gallegos, Nita Corral-Nava,
Linda Gonzalez, Jan Lockhart, Sara Martinez,
Nancy Muniz, Patty Ortega, Matthew Ramirez,
Cristina Sharp, and Lillian Woon
II.
Welcome Center – Recommendation
was to submit to Start Right Steering
Committee.
B.
Admissions/Registrar’s – Rollover to fall
2011. Continue to review processes,
create a checklist and review how much
information is on Banner.
C.
NSO – Move to Start Right Steering
Committee with corrections.
Call to Order
Meeting called to order at 3:05 p.m. by Arvis
Jones
III.
A.
Selection of Co-Chair
VI.
Next meeting
Move selection to fall 2011.
IV.
Our next committee meeting is September 22,
at 3 p.m. at VV C428.
Approval of Minutes
Motion made by Jan Lockhart and seconded by
Lillian Woon to approve minutes as written.
Motion carried.
VII.
Adjournment
Meeting adjourned approximately at 4:00 p.m.
Z:/ENTERING STUDENT MINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/7/15
17