For College Procedure
2.01.01.14: Committees
DUAL CREDIT INSTRUCTIONAL
COMMITTEE
MINUTES FOR 2015-2016
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
September 24, 2015
Attendees: Ms. Kathleen Bombach, Ms. Luz Cadena, Ms.
Helga Carrion, Sue Selk, Dr. Melissa Esmacher, Ms. Mary
Beth Haan (Resource), Grace Haddox, Aimee HarrisJohnson, Mr. Bob Jones, Ms. Jan Lockhart, Mr. Oscar
Macedo, Dean Mathis, Dean Meagher, Mr. Sotero Ramirez,
Dean Rodarte, and Chef Patrick Rosser
I.
II.
III.
Welcome & Introductions: Dean Mathis welcomed
the committee and led introductions.
Overview of Committee: Purpose & Charge: Dean
Mathis and Ms. Selk explained the committee’s
purpose and charge: to facilitate and ensure the
quality of Dual Credit Instructional offerings and the
support of dual credit instructors.
will send conference registration information
to the committee.
IV.
Other items for discussion
A.
Dean Mathis and Ms. Selk shared some of
the strengths and challenges of EPCC’s Dual
Credit Program, including our innovations.
B.
Ms. Haan shared information about National
Alliance of Co-current Enrollment
Partnerships (NACEP); more information is
available on nacep.org.
C.
Ms. Lockhart explained the difference
between the section 504/IEP/IDEA at the
high school versus the section 504/A.D.A.;
the accommodations are quite different
between a regular high school course and a
dual credit course. Modifications are made
for high school students; accommodations are
made for college students. College
curriculum cannot be modified There was
confusion about section 504. Ms. Lockhart is
going to explain the specific sections of 504
that apply to high school students versus
college students. Ms. Lockhart encouraged
dual credit special education students visit
EPCC’s CSD for the appropriate
accommodations.
D.
The Dual Credit Handbook needs to be
updated, especially in the instructional areas.
Ms. Selk suggested making the handbook
more compact by adding in links to
documents instead of having the full
documents in the handbook. Dean Meagher
asked if information about starting CTE dual
credit programs in the handbook. It will be
investigated.
E.
Ms. Bombach suggested information to show
the scope of the dual credit enrollment and
the number of schools. It was suggested that
Power Points from IR and/or Dr. Serrata with
dual credit data be shared with the
committee.
New Business
A.
B.
Nomination and Election of Chair &
Secretary
1.
Ms. Selk was nominated and
unanimously approved as Chair.
2.
Margie Nelson Rodriguez was
nominated and unanimously approved
as Secretary.
Review & Discussion of Dual Credit
Procedure
Ms. Selk requested that the committee
members review the procedure and provide
feedback by Friday, Oct. 9, 2015. Ms. Selk
will send helpful THECB and TEA links
(including the TEA Factsheet) to help the
new members become more informed about
dual credit. Some items in the procedure need
to be updated to accurately reflect HB 505
and changes made to DC/ECHS Program
Office. The procedure will also be sent to
Testing, Student Services, and DC/ECHS
Program Office for their review.
C.
Reminder: Building Bridges: 2nd Annual
Dual Credit Conference on Oct. 24. Ms. Selk
Z:/DUALCREDINSTRLMINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
1
V.
Set meeting dates and times


Thursday, Oct. 22, 2015, at 3:00 p.m. in ASC
A201
Monday, Nov. 16, 2015, at 3:00 p.m. in ASC
A201
VI.
Adjournment: The meeting will be adjourned at 4:23
p.m.
Minutes taken by Ms. Nelson Rodriguez
Z:/DUALCREDINSTRLMINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
2
October 22, 2015
Attendees: Ms. Kathleen Bombach, Ms. Luz Cadena, Dr.
Melissa Esmacher, Ms. Mary Beth Haan (Resource), Grace
Haddox, Mr. Bob Jones, Ms. Jan Lockhart, Ms. Margie
Nelson Rodriguez, Mr. Sotero Ramirez, Chef Patrick Rosser,
Ms. Sue Selk, and Ms. Dianna Williams
I.
II.
III.
decisions on those. A final review will be done at
the next meeting.
IV.
New Business
A.
SACSCOC—Substantive Change Workshop
& NACEP Texas Get-Together: April 1 & 2,
2016: Ms. Haan invited the committee to
these important workshops.
B.
NACEP Affiliate West Texas Organization
Development: Ms. Selk
Welcome & Introductions: Sue Selk welcomed the
committee and led introductions. She also provided
an update on the Building Bridges Conference. It
went very well. The conference committee has not
met to debrief yet. Next year the conference will
probably only go half a day instead of a full day
because many attendees left after lunch.
V.
Next meeting: Monday, Nov. 16, 2015, at 3:00
p.m. in ASC A400 (pending room confirmation)
Minutes Approval: The meeting minutes from the
Oct. 22, 2015, were unanimously approved.
VI.
Adjournment: The meeting will be adjourned at
4:33 p.m.
Old Business: The committee continued its work
on the “High School Dual Credit Program
Requirements” EPCC Procedure 6.00.01.30. The
committee got through the entire procedure. It was
recommended to make a separate definitions page
linked in the procedure. Ms. Williams will draft a
definitions page for the committee’s review. A
smaller group can will review the links and make
Minutes taken by Ms. Nelson Rodriguez
Z:/DUALCREDINSTRLMINUTES(COMBINED)
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11/17/15
3
DUAL CREDIT COMMITTEE
For College Procedure
2.01.01.14: Committees
MINUTES FOR 2014-2015
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
Minutes for the 2014-2015 academic year were not provided by the committee.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
4
DUAL CREDIT COMMITTEE
MINUTES FOR 2013-2014
September 25, 2013
Members present: Gloria Estrada, Aimee Harris Johnson,
Esther Hughes. Craig Kehrwald, Don King, Jan Lockhart,
Claude Mathis, Margie Nelson Rodriguez, Jose Olivas,
Marisa Pierce, Carlos Prado, Sue Selk, George Thomas,
Michelle Watkins, Dianna Williams, Tammi Mackeben, and
Luz Cadena
Guest: EPCC VPI Steve Smith
I.
Welcome and Introductions
II.
Distribution of Minutes: The meeting minutes from
May 1, 2013, were approved and have already been
sent to Dr. Stroud.
college course. Now, the facilitator’s role has been
revamped so that the facilitator can really assist the
student. Now the facilitator high school
instructional expert can help the student, be the EOC
coach, and cover any TEKS not covered the course.
Even if the facilitator is not a highly qualified
teacher in the subject area (especially in the case of
the smaller ISDs), the facilitator can still take a more
active role in assisting students.
The committee reviewed the dual credit online
facilitator and discussed several implications of
reporting.
Next steps:
III.
Elect or reaffirm secretary: Margie Nelson
Rodriguez was reaffirmed as secretary.

The committee will provide feedback to Sue
Selk by Wednesday, Oct. 1, 2013.
IV.
Summer Business:

The word “position” should be removed in
order to reduce confusion with paid positions.
The word “position” needs to be changed to
“Facilitator Expectations” or something similar.

We will distribute at the Dual Credit Forum on
Oct. 14.




Training at SISD (very positive feedback)
Work on the facilitator description
EPCC is a now a member of The National
Alliance on Concurrent Enrollment Partnerships
(NACEP); the website is www.nacep.org
Although we are interesting in adhering
standards, we will not seek accreditation from
this accrediting body at this time. We are
looking to learn more about what other
institutions are doing with their dual credit
programs.
Long-term goals:

Facilitator evaluations: After this document has
been reviewed, perhaps the committee can
develop an evaluation instrument for the on-site
facilitator to help maintain quality and
consistency. Students, the on-line instructor,
and the ISD can evaluate the on-site facilitator.
Then, we need to establish the next steps of the
evaluation process.

Dual credit courses: What should and should
not be offered? Claude is going to work on a
draft and present to the committee. He will start
with core curriculum. All dual credit courses
should be applicable to a Bachelor’s degree
somewhere, especially in this local region.
Some courses that need to be evaluated are BIS,
Spanish I, and kinesiology. CTE courses should
be applicable to a level I certificate or
Associate’s Degree. Education 1301 most likely
not the best course for dual credit. We need to
Announcement:
Dual Credit Open Forum, Oct. 14, 2013 from 4:306:30 p.m. @ the ASC Boardroom
V.
Old Business:
Facilitator position description: The draft was
reviewed by sub-committee and English dual
credit/on-line coordinator, Ruth Pena. Facilitator has
to be in place for all dual credit students who are
taking online dual credit classes. Previous EPCC
message: The facilitator is not the instructor. Then,
the EOC came, and some ISDs wanted to reexamine the role of the facilitator because of
concern that the TEKS would not be included in the
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
5
What are the expectations? Dual credit students need
to have the textbooks preferably by the end of the
first week. After that point, EPCC will consider
shutting down the section or help develop some
options for the students, such as copying a few
chapters for a temporary solution, starting the course
over, or (at the instructor’s discretion), or giving
students more time to finish the assignment once
they receive the textbooks. Again, communication is
key. The instructor and dean will work together with
the ISD partners to find a solution that is in students’
best interests. The textbook expectations need to be
made clear in the various dual credit meetings to
inform all the various stakeholders and to avoid
issues.
develop a process to offer a course. Perhaps
students will need to choose a major so we
know that the courses will fit into their degree
plans. There is six-year plan in place for some
fields.
VI.
Substitute process proposal: The committee has
already reviewed part of this proposal. This is not
an official College policy or procedure. These are
common sense policies that we all need to agree and
adhere to. The pay for these long-term substitutes
has still not been established.
Next step:
The committee will provide feedback to Sue Selk by
Wednesday, Oct. 1, 2013.
VII.
VIII.
Distribution of processes: Once the committee
approves the processes, we will send to Leadership.
They will house it internally and distribute to the
principals and other ISD administration.
IX.
Other business/future agenda items: More oversight
is needed for the on-site dual credit instructors,
besides just the already established instructor
evaluation process, to make sure that the EPCC
course is being taught. Another issue presented was
maintaining college rigor in the dual credit courses.
X.
Adjournment: Meeting was adjourned at 4:37 p.m.
New Business
Textbook distribution processes: Each ISD has a
different process for distributing textbooks. Some
ISDs are centralized; others are decentralized. The
course schedule is set fairly early and July 1 is the
start of the new budget year for the ISD, so both of
these factors should help. EPISD has a central dual
credit textbook system that helps efficiently
distribute textbooks to the high school in which they
are needed. For the ISDs that are decentralized,
perhaps a high school point-of-contact to assist with
dual credit textbook purchasing is needed. EPCC
tracks dual credit textbooks by ISD and by the 4year window; EPCC also differentiates between
online and on-site textbooks. EPCC does not track
by high school, but some ISDs track and purchase
by high school.
Minutes are taken by Margie Nelson Rodriguez
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
6
October 30, 2013
Members present: James Littlejohn, Troy Byrne, Aimee
Harris Johnson, Rosario Rojas, Alicia Sosa, Claude Mathis,
Margie Nelson Rodriguez, Armando Gomez, Dr. Jaime
Farias, Dr. Armando Aguirre, Carlos Prado, Sue Selk, and
Luz Cadena
IV.
New Business
A.
UTEP Update: Dr. Aguirre reported on
UTEP’s efforts with the area ISD’s to
identify high school teachers who have the
educational background to become
credentialed. These efforts can help with
finding substitutes, as well. Regarding the
cost of classes for master’s degrees and/or 18
graduate hours in a subject area, Dr. Aguirre
is working on a Meadow’s Foundation grant
to fund high school teachers’ graduate
education in order for them to teach dual
credit; the goal is to help cover voids in the
dual credit program. Lastly, the ETS
program at EPCC last summer (high school
students taking College math and English
1301 at the Valle Verde campus) helped
increase dual credit enrollment at Bowie
High School. UTEP recently did a study in
YISD and found that 1,700 students met the
requirements for dual credit, far more than
actual dual credit enrollment at YISD;
however, more needs to be done to capture
these students. Sophomore testing
qualifications for dual credit should be
presented at the next El Paso collaborative
meeting as this is a concern. Various topics
about the TSI were discussed, such as
preliminary results from TSI indicate that the
testing seems to be more accurate and more
students are testing college-ready.
B.
EPCC Dual Credit Instruction Update: In the
interest of time, this item was not addressed
separately; however, Sue Selk provided some
updates in other agenda items.
C.
The National Alliance on Concurrent
Enrollment Partnerships (NACEP)
Conference Report: EPCC is interested in
reviewing the standards, trying to pursue
these standards, and possibly conducting a
self-study of the current dual credit program
as compared with the national standards. Sue
Selk reported that the conference was very
productive and enlightening. Mary Beth
Haan defined NACEP and presented the
highlights of the conference. The website has
archives from the prior conferences:
www.nacep.org
Guest: Mary Beth Haan
I.
Welcome and Introductions
II.
Distribution of Minutes: The meeting minutes from
September 25, 2013, were approved and will be sent
to Dr. Stroud.
III.
Unfinished Business
A.
B.
Dual Credit Substitute Process: The revised
process was distributed to the group. This is
not an official procedure or policy; the
process provides guidelines only. Claude
Mathis mentioned that the purpose of the
process should be provided: SACSCOC
requires all long-term substitute instruction to
be done by an EPCC credentialed instructor.
It was also discussed to add that “Instructors
who know that they will be out of school…”
to the first line. In the cases in which the
substitute is an EPCC employee, the cost of
the dual credit substitute will need to be
covered by the high school/ISD. This
information needs to be distributed to the
high school principals so that they can adjust
their budgets accordingly. Cost
responsibility needs to be included in the dual
credit partnership agreement. The committee
approved this document to move forward to
EPCC Leadership. It was also discussed that
the document should be modified as needed.
Dual Credit Online Facilitator
Responsibilities: Sue Selk provided the
background of this document. The EOC has
shifted, so now only U.S. History will be
impacted by the EOC. The summary of
responsibilities still needs to be included and
some of the sections were made slightly more
general in order to accommodate the smaller
school districts and private schools. The
phrase “technical problems” needs to be
changed to “Blackboard problems” because
the Distance Education office handles
Blackboard issues but not other technical
issues that need to be handled by the ISD.
The committee approved this document to
move forward to EPCC Leadership.
An interesting point: CTE makes up 30% of
dual credit nationwide. Evidence-based, best
practices and documenting dual credit
work/partnerships were all emphasized at the
conference.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
7
Technology Intensive Concurrent Enrollment:
www.uen.org/concurrent/All the content is
free and open to the public.
has developed a Facebook page for helpful
information for students and instructors.
VI.
V.
Other items for discussion: The committee
suggested adding Blackboard/online training (early
awareness) to the facilitator process. This could be
also professional development for the teachers.
Smarter Measure is on the EPCC Distance
Education webpage and helps students figure out if
they are actually “online ready.” Distance Education
Set next meeting date and time: Sue Selk will send
an email with possible meeting dates.
Minutes are taken by Margie Nelson Rodriguez
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8
November 20, 2013
I.
Welcome: The Chair Sue Selk welcomed the
committee and asked for agenda items for the next
meeting.
II.
Reading & approval of the minutes: Minutes from
October 30, 2013, were approved.
III.
Unfinished Business
committee will look at the withdrawal
survey to see if we it can work for dual
credit students. A drop survey for
instructors would be useful, too. Early Alert
system was discussed for dual credit;
however, there is a time conflict as high
school teachers have an intense work
schedule and load. The job duties for the
high school counselor designated for dual
credit need to be examined. The counselors
do a great job introducing the dual credit
program for recruitment, but since they are
not dedicated solely to dual credit, the
counselors cannot take the time to counsel
students on the adverse effects of dropping
dual credit courses, particularly with
financial aid. Reaching out to the EPCC
Foundation to possibly provide funding for
dual credit students who transfer to EPCC
was an idea presented.
EPCC Dual Credit updates: Sue Selk reported that
the Texas Association of Collegiate Registrars and
Admissions Officers (TACRAO) conference went
well and the ISD meetings continue to go well.
IV.
New Business
A.
Spring 2014 Forum: Discussion about
dates, format, & content: Sue Selk asked
for feedback on the forum to perhaps try a
new format.
The following format suggestions were
proposed:
B.
NACEP Standards: Review & discussion:
Tabled for next meeting.

C.
Possible Projects for next semester:
Using laptops and screens-type up
good news and questions on the laptop
and having the attendees work in
groups to answer the questions

Conference with breakout sessions
may be a good idea, perhaps discipline
specific

Testimonials by current or past dual
credit students

Holding a pre-meeting for newer
faculty for more of an intensive
informational session.




HB 5 updates
TSI data
Handbook
Converting the handbook to a quick
reference guide with tabs and perhaps
an online/interactive version.
V.
Other items for discussion: None.
VI.
Adjournment: The meeting adjourned at 4:35 p.m.
Minutes are taken by Margie Nelson Rodriguez
The committee also discussed ways to
reduce dual credit student drop rates. The
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
9
February 5, 2014
This announcement will be communicated
through different channels.
Members present: Claude Mathis, Sue Selk, Dr. Donna
Ekal, Dr. Jaime Farias, Michelle Watkins, Bob Jones, Luz
Cadena, Esther Hughes, Craig Kehrwald, Dianna Williams,
Carlos Prado, Jan Lockhart, Tammi Mackeben, Alicia Sosa,
Susanna Rodarte, Aimee Harris-Johnson, Dell Najera, Margie
Nelson Rodriguez, Jan Eveler, Deanna McSwain, Diane
Medina, and Rosario Rojas
I.
Welcome: The Chair Sue Selk welcomed the
committee and asked for agenda items for the next
meeting.
II.
Reading & approval of the minutes: Minutes from
November 20, 2013, were tabled for the next
meeting.
Old Business:
III.
EPCC Dual Credit Updates and Information

Meeting with Dr. Serrata Report: The dual
credit student population is more successful at
EPCC. The goal is that 50% of high school
seniors earn at least 15 credit hours of dual
credit. Another goal is to grow dual credit
capacity in the high schools beyond the state
requirements.

Spring Faculty Development Workshops &
Meetings: These sessions were well attended.
The ISD partners were thanked for encouraging
faculty to attend the orientations, workshops,
and meetings.

Evaluation Issues: Envelopes have to be sealed
for security purposes. It is recommended that
each ISD designates a person to do this task.
Dual credit instructors can get their evaluations
back at the division meetings. For online
courses, the instructor evaluations were being
conducted both online and with hard copies. For
online, it needs to be done in the class to ensure
compliance. It will be decided on which format
should be done so there is a consistent process.
The online evaluation is a bit different than the
face-to-face evaluations; the online evaluations
are labeled as such. A facilitator evaluation is
being developed. Facilitator guidelines have
been developed by this committee and will be
sent electronically to the committee members
for wider distribution.

Textbook Management/Compliance with
Textbook Procedure: The four-year window
will be enforced. In fall 2014, EPCC will check
to see if the ISD is up to date on its adoptions.
IV.

NACEP Standards Work Group: A work group
has been established that will review the
standards and share feedback with the larger
committee.

Spring 2014 Forum: The forum has been
scheduled on Wednesday, March 26, 2014, at
4:30-6:00 p.m. at the Administrative Services
Center (ASC) Boardroom. Sue Selk requested
feedback on the format on the forum.

Blackboard Facilitator & Student Training: A
Blackboard training course has been developed
for students. Ideally, students would take the
training before taking online classes. These
students will be tracked. A Blackboard training
course has been developed for facilitators with a
built in discussion tool. Just contact the
Distance Education office to enroll facilitators.
These courses are open enrollment. Visit the
Distance Education webpage or call 915-8313111. It was suggested that this information be
added to the online instructors’ syllabi.
UTEP Update: This is the second year for the ETS
program. Dual credit students are embedded in
regular college classes with support from UTEP
during the summer and are taking dual credit courses
in the high schools during the academic year.
Targeted students are from Jefferson and Bowie
High Schools. The goal is for students to earn 30
dual credit hours by the time they attend UTEP. A
Meadows Foundation grant to increase dual credit
offerings for stipends to increase has been
submitted.
In addition, an 18 graduate credit hours pathway for
English is being developed. UTEP’s history
department already offers this pathway with a
combination of online, hybrid, and face-to-face
graduate courses.
UTEP is working with EPCC on a smoother
pathway for the Applied Arts and Science students
to earn a Bachelor’s degree. Next steps for the
collaborative are being established. Dr. Armando
Aguirre will become director of Region 19. UTEP
and EPCC have been selected as institutions to
receive Dream US scholarships (DACA Dream Act
students). Please visit the website http://thedream.us/
for the scholarship application and pass this
information on the high school counselors. This
opportunity closes in two months.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
10
New Business:
V.
House Bill 5 Update: A TEA slide show was shared
with the committee. The ISD administrators
explained the bill’s basic principles. Students’ high
school graduation requirements will now be defined
by a series of endorsements. These endorsements
will lock students into a degree plan and hopefully
help eliminate unnecessary dual credit courses taken
by students. Students’ outstanding performance in a
dual credit course qualifies them to earn a
Performance Acknowledgement Endorsement. HB 5
will be discussed at future meetings to figure out its
effects on dual credit.
VI.
Other business: Ms. Jan Lockhart reminded the
committee that including accommodations for deaf
students in testing and online trainings is required.
VII.
Adjournment: The meeting adjourned at 4:30 p.m.
Minutes taken by Margie Nelson Rodriguez
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
11
April 23, 2014
Members present: Sue Selk, Claude Mathis, Armando
Gomez, Michelle Watkins, George Thomas, Mary Beth
Haan, Bob Jones, Luz Cadena, Esther Hughes, Jan Lockhart,
Susanna Rodarte, Dell Najera, Margie Nelson Rodriguez,
Gloria Estrada, Rosario Rojas, Alicia Sosa, and Aimee
Harris-Johnson
I.
Welcome: The Chair Sue Selk welcomed the
committee.
II.
Reading & approval of the minutes: Minutes from
February 5, 2014, were approved.
One scholarship per institution is permitted.
The application is available online.
IV.
UTEP Update: Sue Selk reported for Dr. Ekal.
UTEP will be offering 7-10 graduate courses this
summer appropriate for high school teachers who
need more credits toward earning their credentialing.
Courses will be both summer 1 (in the evening or
online to accommodate the overlap with the second
year) and summer 2. Courses will be both summer 1
(in the evening or online to accommodate the
overlap with the school year) and summer 2.
Departments will include the following: English,
geology (MAT Science), history, math, political
science—and maybe more.
V.
Testing Services Update: Armando Gomez reported
that EPCC Testing Services will offer two 2-hour
TSI administration training sessions for the ISD’s on
April 29, 2014, and May 2, 2014. The sessions will
be from 9am-11am and 1-3pm. The training sessions
are designed for ISD principals and counselors
(those who will be involved in testing at their
campuses). Mr. Gomez will send the invitation
tomorrow. On-site training at the ISD will be
available in May.
Old Business:
III.
EPCC Dual Credit Updates

EPISD: Mary Ann Clark is now in charge of
Advanced Academics; College Readiness is
now under the umbrella of Advanced
Academics. Esther Hughes is now a facilitator
for K-8. College Readiness Facilitator position
for secondary has not been filled. Craig
Kehrwald is principal of Austin High School.

Spring 2014 Forum: The forum was held on
Wednesday, March 26, 2014, at 4:30-6:00 p.m.
at the Administrative Services Center (ASC)
Boardroom. The feedback was very positive,
especially on the panel.

Evaluation Distribution April 24 & Pick-up
May 8: Online evaluation packets were just
sent out to the ISD’s. The packets will be sent to
the online facilitator; the students will complete
the survey. The students should do either the
online or the hard copy of the evaluations but
not both. Completion rate for hard copy
evaluations is better than the online evaluations.
Sue Selk sent a memo to the deans this
morning. Students need to be the monitors, and
the ISD needs a designated location to drop off
the evaluations.

Fall Faculty Development: There will be two
dual credit workshops during EPCC’s Fall
Faculty Development week (8/18-8/22/14).

NACEP Standards Work Group: NACEP is
offering a scholarship to cover the conference
fee for high school representatives to attend this
year’s conference, which will be held on
October 26-28, 2014, in Chicago. The high
schools do not have to be members of NACEP.
New Business:
V.
Committee Restructuring: Claude Mathis reported
that the standing committee will become an internal
committee comprised of only EPCC employees. A
separate, larger group with all the EPCC, ISD’s, and
UTEP stakeholders will be formed. A planning
group will be formed to develop this larger
consortium.
VI.
HB5: HB5 was discussed and the need to for the
ISD to work in conjunction with the IHE to develop
college preparatory courses in Math and
English/Language Arts to be taught in the high
schools. It was recommended that Claude Mathis
and Susana Rodarte request an HB5 timeline at the
next Leadership meeting.
VII.
Adjournment: The meeting adjourned at 4:00 p.m.
Minutes taken by Margie Nelson Rodriguez
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
12
DUAL CREDIT COMMITTEE
MINUTES FOR 2012-2013
September 17, 2012
Members present: Sue Selk, Claude Mathis, Gloria Estrada,
Dianna Williams, Jan Lockhart, Holly Garza, Susanna
Rodarte, Bob Jones, Michelle Watkins, Nancy Evans, Aimee
Harris-Johnson, Alicia Sosa, Carlos Prado, Don King, and
Margie Nelson Rodríguez
I.
Welcome and Introductions
After being welcomed by Dean Claude Mathis, the
committee outlined its goals: more communication,
enforcing deadlines, more support for Dual Credit
instructors, and more special education students in
the Dual Credit program.
II.
Election of Chair.
Sue Selk was unanimously elected as Chair of the
committee.
III.
Discussion of the Need for a Co-Chair or a Chair
Elect
Thecommitteedecidedthattherewasnoneed
foreitherpositionatthistime.
IV.
Election of Secretary
Margie Nelson Rodriguez was elected as Secretary
of the committee.
V.
Review of Dual Credit Procedure
The committee was asked to review the instructional
portion of the Dual Credit Procedure and bring their
comments to the next meeting.
VI.
Office. EPCC’s Leadership Team approved of the
change, and it is now revised in the handbook.
A working committee consisting of Sue Selk, Don
King, Dianne Williams, Gloria Estrada, and Aimee
Harris-Johnson will work on revising the Dual
Credit Handbook, creating a list of FAQ’s, and
constructing a separate, more concise version of the
Dual Credit Handbook, similar to a “Quick Start
Guide.”
Finding Extended Period Dual Credit Substitutes
Nancy Evans reported that finding substitutes for
Dual Credit instructors who will be absent for
extended periods of time needed to be addressed by
the committee. Some of the issues include the
following: difficulty finding substitutes who meet
college and high school requirements (collegecredentialed and highly-certified), meeting the state
and federal requirements for contact hours for
college and high school, and compensating the
substitutes appropriately. After various committee
members shared their ideas and experiences, it was
decided that better communication was a start of a
solution. A motion to form a work group to
brainstorm ideas for finding Dual Credit substitutes
was approved. This work group will consist of Holly
Garza, Nancy Evans, Aimee Johnson-Harris, Sue
Selk, Bob Jones, and an administrator from the
sciences, perhaps Paula Mitchell. The work group
will need to define rules of notification for a
substitute (how many consecutive days does a dual
credit instructor be absent before contacting the
college dean), a tracking system, compensation, and
creating better communication between the
institutions on this issue.
Discussion of Next Steps for the Committee
Better Understanding of Our Respective Institutions
In addition to the goals outlined at the beginning of
the meeting, the committee discussed the ongoing
revisions needed to the Dual Credit Handbook. Sue
Selk reported that she and Claude Mathis took a
proposed change to credentialing portion of the
handbook to EPCC’s Leadership Team over the
summer. The proposed change consisted of
beginning the credentialing process with the
appropriate Dean instead of the Dual Credit Program
The ISD representatives shared their ongoing “Think
College” philosophy to their faculty and staff;
however, the ISD representatives commented that
some college representatives needed to “Think High
School,” particularly concerning master schedules
and enrollment deadlines. Sometimes, the college
deadlines are difficult to meet because staffing
decisions are made late at the ISD, causing the
master schedule to be made late, and so on. Often,
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
13

the high school will meet all the college enrollment
deadlines in June, but then a principal must make
changes to the schedule. Consequently, in August
the CRN has to be changed. Since there seems to be
gaps in communication and understanding, it was
suggested that a group from the college visit the
high school on their Registration Day, so that
perhaps this communication and understanding can
be improved.
VII.


Other Items for Discussion:











Email Sue agenda items
Jan Lockhart would like to attend the school
district meetings
How do we communicate with ISD’s not
represented on the committee?
The committee needs a member from the
sciences
Better communication needed
Deans have accepted Nancy Evans’s invitation
to speak to all the EPISD principals on Oct. 11,
2012
Distance Learning options
Add/Drop Dates and distribution of dates
Dual Credit Counselor, coordinator, and
principals need to meet with Dual Credit
faculty
Dual Credit Faculty need to be included in
these meetings regarding deadlines and
guidelines
Facilitators for online classes really appreciate
meeting the online Instructor face to face and
the students seem to do better
Expanding the existing Dual Credit workshop
Split between Dual Credit Instructional and
Student Services at EPCC
Dual Credit Office conducting a workshop for
EPCC faculty
VIII.
Next Meeting: Wednesday, October 24, 2012: 3:305:00 p.m., Room: TBA (meeting schedule for next
year tabled)
IX.
Meeting Adjournment: 5:00 p.m.
Minutes submitted by Margie Nelson Rodríguez
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
14
October 24, 2012
date, start dates, etc.), drop information,
rosters, submission of final grades, sixweek/nine-week grades and grade reports,
grading scale, differences in school calendars,
evaluations, and coordinator responsibilities
regarding checking facilities. Dual-credit
instructors need to attend Division and
Discipline meetings because much of this
information is presented at these meetings.
Several ideas were discussed about
communicating this information to dual-credit
instructors more effectively, such as emailing
to the EPCC and ISD email accounts and
following up. The dual-credit instructors need
to know that the meeting attendance is
important to the college and the ISD. The
need for more upfront communication will
also be addressed in EPCC Leadership. More
training and communication is needed for
some discipline coordinators. The school
districts need notice in advance of these
meetings so that faculty can attend. Also,
there needs to be better planning for
professional development activities that count
for the ISD, EPCC, and CPE credit. There
will be other trainings and brainstorming
activities for dual-credit instructors at EPCC.
Members present: Sue Selk, Claude Mathis, Dr. Donna
Ekal, Dr. Jaime Farias, Marisa Pierce, Dianna Williams, Jan
Lockhart, Nancy Evans, Aimee Harris-Johnson, Bob Jones,
Captain Jose Olivas, and Margie Nelson Rodríguez
I.
Welcome
II.
Reading & Approval of the Minutes
The meeting minutes from Sept. 17, 2012, were
approved with the one correction of Dianna
Williams’s name.
III.
Unfinished Business
A.
B.
Report from “Substitute” Workgroup &
Discussion: The substitute work group had no
report at this time. Nancy Evans reviewed the
issue of long-term substitutes for dual-credit
classes. The ECHS Leadership Council
meeting discussed this issue, too. Margie
Nelson Rodriguez will send the ideas from
the ECHS Leadership Council to the work
group (Paula Mitchell is now a part of this
work group). Five days of consecutive
absences is our temporary definition of “longterm” absences. Several ideas were discussed,
especially the requirement for credentialing
and certified and changing the course to
“online” only as a last resort. We could
develop several options/strategies for this
situation that could accommodate spacing,
scheduling, and the specific situations. Bob
Jones will share some ideas on how to use
technology for these long-term substitution
strategies. Compensation issues? Who is
going to pay? These questions still need to be
answered.
Report from “DC Handbook” Workgroup &
Discussion: The notes from the workgroup’s
meeting (Oct. 22, 2012) were distributed and
discussed. Since the DC Handbook is so
lengthy, several ideas were posed by the
workgroup to simplify the handbook and to
use a variety of channels to distribute this
information, such as a FAQ Sheet, a business
card with links to information, a smaller
handbook/guidebook, expanding the existing
information sheet, and placing multi-media
links on the DC and ECHS webpages. It is
important to define terms for the dual credit
instructors, perhaps in a glossary of terms. In
addition, other possible areas that should be
addressed include the following: syllabus,
Banner, definition of terms (rigor, census
IV.
C.
Dual Credit Requirements Procedure: Tabled
for next meeting. The committee needs to
review the procedure and email comments to
Sue Selk or bring comments to the next
meeting.
D.
Continue Conversation about other Issues for
this Committee: The continued conversation
is contained below in new business.
New Business & Other Items for Discussion
Dr. Ekal introduced herself, her position, and her
role in the committee:

Credentialing: They are working on UTEP and
EPCC instructors to be credentialed at both
institutions. At their next meeting, EPCC math
campus coordinators, the UTEP Math Chair,
Tonie Badillo, and Dr. Ekal will work on
aligned math credentialing. Also, UTEP is
interested in making cohorts of 10-12 teachers
to earn 18 graduate hours or their Master’s
Degrees. This is being done in History and will
soon be done in English. This will help
increase the number of credentialed dual-credit
instructors.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
15


Degree Plan Issues: Students do not always
have dual credit that actually works for their
degree plan. For example, some students enter
UTEP with 9 hours of social sciences. The goal
is for 24 hours of dual credit that make students
core complete instead of 24 hours of many
electives. We need a more collective voice to
work together. The Articulation Committee is
working on the courses for the EPCC
Associate of Applied Science and Art to be
more aligned with UTEP’s Bachelors of
Applied Science and Art.
Transferability: Not all our EPCC courses
transfer to UTEP, but we are working on it.
Successful Reverse Transfer was also
discussed.

Dr. Ekal is the first point of contact for the
Committee.

Textbook Price, Availability, and Format:
Claude Mathis reported that notices will be
sent to all school districts regarding textbook
class sets. Although class sets are not allowed,
it is still being done at some high schools.
However, this is not being done in EPISD
because it has a centralized system that can be
used as a model for other school districts.
Some work needs to be done on the Dual
Credit Textbook List to show the school
districts all the textbook options, such as
rentals and e-books.
V.

The Committee can work on continuing direct
and clear communication.

The process for instructor evaluations has been
much improved.

This Committee may be able to discuss and
brainstorm solutions for some of the topics
that, in the past, were discussed in the College
Readiness Consortium.

We still need committee representation from
EPCC Nursing and Science and from all the
school districts.

The Committee needs to look over the College
Dual Credit Procedure. Members can email
comments to Sue Selk or bring comments to
the next meeting.
Set Next Meeting Date and Time
The next meeting is scheduled for: Wednesday,
November 14, 2012: 3:30-5:00 p.m. Room: TBA.
VI.
Meeting Adjournment: 5:12 p.m.
Minutes submitted by Margie Nelson Rodríguez
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
16
November 14, 2012
days would be fine if it was managed in this
way. Most of the time, EPISD has known
ahead of time, so they have been able to plan
sufficiently. When the absences are not
known ahead of time, it becomes difficult.
We need a pool and to start training the pool
to accommodate emergency situations.
Members present: Sue Selk, Claude Mathis, Dr. Jaime
Farias, Susana Rodarte, Gloria Estrada, Jan Lockhart, Nancy
Evans, Aimee Harris-Johnson, Bob Jones, Carlos Prado, and
Margie Nelson Rodríguez
I.
Welcome
II.
Reading & Approval of the Minutes
Video conferencing will help the EPCC
adjunct instructors not have to travel to the
high school locations. Bob Jones has already
worked on similar situations with the
technology personnel at EPISD due to the
rotating class schedules at Bowie High
School. Next step: The work group can write
a recommendation and bring it to Leadership.
They need to work with the other school
districts. The group will develop a plan and
send to the other school districts and get more
information on the pool. Science classes still
need to be addressed for the lab hours.
The meeting minutes from Oct. 24, 2012, were
approved.
III.
Unfinished Business:
A.
Report from “Substitute” Workgroup Report:
The workgroup discussed the handout, which
describes the most desired scenario to the
least desired. The best scenario is a highly
qualified and credentialed instructor to be the
long-term substitute. Technology may be
needed in this situation, such as video
conferencing, hybrid delivery, web
conferencing, and placing students into a
Blackboard online course; this is the most
difficult scenario for students and would only
be used as a last resort. The next steps are to
start developing a process, Early Alert
system, substitute pool, and a network of
contact persons. Adjunct EPCC faculty could
be the school districts’ substitutes. Pools of
credentialed substitutes need to be developed
by EPCC, by each discipline. This may need
to be added to the partnership agreement. The
school districts’ human resources departments
also need to be involved in developing the
substitute pool. Compensation issues need to
be addressed later and by higher
administration.
There was a discussion on how many
consecutive days (3-5 days) a dual credit
instructor could be absent before alerting
EPCC. Five days is different for the school
district versus EPCC. When the absence is
known beforehand, the ISD and EPCC can
plan, which makes the process easier. When
there is an emergency, it is more difficult
because there is not time to plan. Nancy
Evans said the school district would contact
EPCC after 2-3 days. When there is not a
credentialed instructor, perhaps the high
school substitute can work on the non-college
work during that time when the credentialed
instructor is missing. The substitute would not
cover new material. Different scenarios need
to be addressed. Susana Rodarte said the 5
B.
IV.
Report from “DC Handbook” Workgroup:
The group would like to insert the portion on
instructor credentialing to the Dual Credit
Handbook. Sue Selk shared hard copies of the
handbook to show where the instructor
credentialing portion will be inserted. The
group is not going to look at the complete,
comprehensive handbook for now, which is
118 pages total. They want to use some of the
ideas brainstormed by the group (small at a
glance book and multimedia formats) to
disseminate the most important, relevant
information. The group is asking the
committee to review the complete handbook
to note unnecessary information and let Sue
know. Most of the handbook gets out of date
rather quickly. There is a purpose for the
handbook, possibly for coordinators, but not
for on-site DC instructors. The handbook is
for listing the college procedures and for
making sure everything is covered. One idea
proposed was to send the handbook to Ron
Stroud to let us know which procedures listed
in the handbook have been updated,
especially since SACS visit. They want
something practical and effective to give to
on-site dual credit instructors.
New Business
A.
Testing Updates & Discuss Committee
Membership & Tasks for the Committee:
There used to be two groups were College
Readiness Group and College Readiness
Consortium. At first, the groups focused on
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
17
ready. Parents, school districts, and EPCC
need to lobby the legislature.
testing and Accuplacer and keep students out
of DE. The group evolved beyond testing.
Now with all testing changes, this committee
can address some of these issues. Before
TAKS, 3% of all students were college ready
in all three areas. After TAKS, it was over
30% of all students college-ready in three
areas. There will be a TSI measure with
STARS later, but there will be an overlap
time.
There will be loopholes for economically
privileged students to buy credits and avoid
EOC, such as the private schools in which
students can buy credits so they can avoid
EOC’s; however, the economically
disadvantaged students will have to struggle.
Marisa Pierce has ideas and we can share.
Maybe, students can take dual credit their
senior year if they pass tests the junior year.
Maybe students can take the ACT instead.
The EOC will have a diagnostic feature to
help students.
Next year, juniors in the dual-credit program
will still be able to take the Accuplacer before
the first day of school begins. Next spring,
there will be a significant increase in
Accuplacer testing to prepare for this change.
EPISD still owns 11,000 units of Accuplacer.
Jan Lockhart wants dual credit students with
disabilities to take the Accuplacer at the high
school where they will not have to pay for it
like the general student. Currently, these
students take the test at EPCC and pay for it
after they graduate from high school. Next
with STAAR/EOC, the summer after junior
year will be the first occasion the school
districts will be able to determine if students
are TSI ready. EPCC may be affected by this
change. Right now, students start with
recommended plan, and then move down to
minimum plan. With EOC, EPISD estimates
that 50% will graduate at minimum plan.
Dual credit numbers may be significantly
decreasing. Possible options: DE Curriculum
can be used to help students get college-
Concerning the College Readiness Group, we
need to consult with Leadership. Sue will
send the class of personnel to Claude to add
members from other school districts.
V.
Set Next Meeting Date and Time
Sue will email in January 2013 for next meeting.
VI.
Meeting Adjournment: 5:05 p.m.
Minutes submitted by Margie Nelson Rodríguez
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
18
February 12, 2013

Members present: Sue Selk, Claude Mathis, Jaime Farias,
Jan Lockhart, Bob Jones, Michelle Watkins, Dianna
Williams, Alicia Sosa, Donna Ekal, Holly Garza and Gloria
Estrada

I.
Welcome: The meeting was called to order at 3:10
p.m. Members present introduced themselves and
their home campus.
II.
Reading and Approval of the Minutes: The meeting
minutes from November 14, 2012 were approved.
III.
Unfinished Business: Work group reports
A.
B.
IV.
Substitute Proposal/Recommendation Group:
The group needs to elect another member
since Nancy Evans retired. The other
members will meet to develop a
recommendation for a substitute process and
will bring it to the committee.
Handbook Revision Group: This group noted
that procedures in the handbook are outdated.
These procedures will be replaced with web
links instead so that handbook users will have
access to updated procedures regardless of the
handbook publishing date.
New Business
A.
Testing Updates: Armando Gomez updated
the committee on TSI changes that will
become effective on August 1, 2013. Major
points included the following:






If a student has tested with the
Accuplacer and has registered by August
1, they will not have to re-test.
Students will be required to take a preassessment exam before the placement
exam. The pre-assessment be provided
free of cost. The cost of the placement
exam is to be determined.
The same version of the pre-assessment
test will be given at EPCC and UTEP.
High schools initially will not be testing
centers to facilitate tracking preassessment testing records.
Students who do not pass the preassessment test will receive help from the
PREP program and other methods of
helping students prepare for the preassessment are also being considered.
The PSAT, SAT, PLAN, and ACT tests
will be accepted.


B.
High schools will receive assistance if
they need to assume the cost for students
who take the pre-assessment multiple
times.
Students who place high enough will be
asked to take challenge exams so they
can possibly test into higher placements.
Cut-of scores are to be determined.
Dr. Ekal recommended that the College
Readiness Committee be re-activated and
the committee agreed.
UTEP/Dual Credit Update: Dr. Ekal
presented a packet with updates for the group.
Major points included the following:







TSI changes will impact the dual credit
program as well as developmental
coursework.
Jan Lockhart brought to the committee’s
attention that the disabled students will
have a hard time meeting the TSI
changes and non-course options need to
be revised to meet the needs of students
with disabilities.
UTEP is also working on an integrated
Reading and Writing course for
Developmental English
UTEP and EPCC are working on a
pathway for the Bachelor of Applied Arts
and Sciences degree. Work on the new
degree will continue through Spring and
Fall 2013. Students are expected to enter
this degree program by January 2014.
To increase the number of credentialed,
dual credit faculty at high schools, UTEP
will be identifying students who have
received their master’s degree and
contacting them with information on how
to get credentialed. Since Math and
Science instructors are high priorities,
other incentives are also being
considered.
A high school plus three equals
bachelor’s degree program enables
students to use their dual credit and
advanced placement courses towards a
bachelor’s degree so that the student can
complete their bachelor’s in three years.
A chart showing Dual Credit, Advanced
Placement and UTEP Core Curriculum
course alignments was developed for
information purposes and will be
distributed to dual credit schools.
UTEP School of Nursing and the Early
High School Colleges will be working
together to facilitate students’ transfer.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
19


C.
principals will also be discussed. Sharing
EPCC and high school calendars is also on
the agenda as are grades, identification of
teachers eligible for credentialing. A question
and answer session will be part of the
meetings. Mr. Mathis is also interested in
developing a job description for facilitators.
Students will be asked to turn in their
application to UTEP’s School of Nursing
while they are still in the Early College
High School System. Necessary course
requirements will also be disseminated to
students, as well as required test scores
for admittance into UTEP’s Nursing
Program.
Fast Track Program – this program will
enable students who are working on their
bachelor’s degree to take graduate
courses.
Academic Institutions for Military
Students (AIMS) – UTEP working with
Ft. Bliss identified the top five locations
military personnel are transferring to and
will partner with the institutions in these
locations to provide military personnel
with consistent degree plan requirements
and course transferability.
Dean’s Meeting with Principals:
Claude Mathis stated that he is scheduling
meetings with Dual Credit High School
principals to discuss issues, and procedures.
These meetings will also serve to strength
partner relationships between the institutions.
Committee members were encouraged to add
items to the agendas of these meetings.
Some of the items up for discussion are
designating dual credit counselors at the high
schools as well as an EPCC counselor who
will be designated to work with dual credit
students. The procedure for student
evaluations will be reviewed and the roles of
facilitators, EPCC instructional deans, and
Jan Lockhart also reminded the committee
that a training session for faculty teaching
deaf students has been scheduled for February
23 from 1:30 to 4:00. Details will be
distributed through the Deans.
D.
Identify Topics for Discussion and Goals for
the Committee: This item was postponed,
although Sue Selk reminded committee
members that anyone can contribute agenda
items. Agenda items should be sent to Ms.
Selk.
V.
Set Next Meeting Date and Time: This item was
postponed.
VI.
Other Items for Discussion: None
VII.
Meeting adjourned at 4:35 p.m.
Minutes taken by Gloria Estrada
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
20
March 14, 2013
Members present: Esther Hughes, Joe Olivas, Don King,
Sue Selk, Claude Mathis, Jaime Farias, Jan Lockhart, Bob
Jones, Marisa Pierce, Dianna Williams, Alicia Sosa, Susana
Rodarte, Aimee Harris-Johnson, Carlos Prado, Holly Fields,
George Thomas, and Holly Garza
A goal for the committee should be to
brainstorm ways to increase dual credit
enrollment by having more credentialed
teachers. SISD looks at the crossover course
so that they can use the same textbooks as
EPCC.
I.
Welcome
II.
Reading & approval of the minutes: Minutes were
approved with corrections.
III.
New Business:
We do not have any specific information on
the test cut scores and how the testing
changes will affect dual credit. We should
continue business as usual and get as many
students ready before the test changes. The
College Board is coming April 10th. After
that meeting, Testing Services will have more
information on the new placement test.
Marisa Pierce is concerned that students will
take the Accuplacer and if the students
register at the last minutes, they will need to
take the new placement test. A preassessment activity for students is also going
to be required by TSI.
A.
CTE Dual Credit – Dr. Farias
Don King asked about how the new testing
would affect the CTE dual credit. Marisa
Pierce added that the Accuplacer will still be
available for testing through the end of the
summer. EPISD will try to use all of its
remaining test units through the end of
summer. Once the ISD campus runs out of
units, the campus will have to pay for them.
EPISD has the vast majority of the students
tested. CTE dual credit students have to meet
the same requirements and criteria as other
dual credit students; this will not change.
Dr. Farias explained the different CTE
requirements between SACSCOC and TEA
(college and high school, respectively). Dual
credit courses should be taken with a specific
purpose in mind and the courses should fit
into the student’s degree plan. Introduction to
Criminal Justice is considered a transfer
course according to the ACGM, so the
qualifiers for the faculty are the same as the
other transfer courses. Without an articulation
agreement, it is in the best interest of the
student to make sure that the course transfers
and therefore to follow the ACGM guidelines.
In other areas, like Information Technology,
it was in the best interests of the student not
to follow the ACGM because the course was
not being maintained adequately, even though
the course only transfers to institutions with
articulation agreements in place with EPCC.
Dr. Farias explained the articulated credit
option for the Associate of Applied Science
degree. However, often when students change
their major, the course will transfer but not be
applicable to their new degree plan. There has
also been much work done on the 6-year
degree plan/mapping for the CTE students.
The document will be ready soon.
B.
Instructional Dual Credit Budget – Claude
Next year, there will be a small budget for
instructional dual credit, including a part-time
assistant for Sue Selk. This will help with
instructor evaluations and textbook tracking.
C.
Textbook Lists Update – Claude & Sue
There is a master list kept on the Curriculum
Office website. We need the information and
format consistent. We need to make sure that
the information is accurate and current. They
are going to use an Excel worksheet. April 1deadline for DWCs, April 15-deadline for
Deans to submit the list to the Curriculum
Office, and May 1-the list will be posted
D.
Dual Credit Textbook Management System –
Claude & Sue
E.
Facilitator Job Description/Evaluation –
Claude & Sue
Work Group: Bob Jones, Holly Garza, Sue
Selk, Aimee Harris-Johnson
We need a more detailed facilitator job
description beyond the checklist. Then, we
will be able to evaluate online facilitators on
their job performance. Perhaps, TEKS can be
addressed by the facilitator.
F.
UTEP Dual Credit Update – Sue presented
Dr. Ekal’s report to the committee.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
21
VI.
We need to look at EOC and facilitators from a
regional perspective. Sue and Claude are going to
meet with Steve Smith about these issues. If we
have identified sections online for dual credit
students with a syllabus coordinated by the high
school and college instructor.
Other items for discussion?
EOC requires credentialed instructors for English III
and US History.
Ideally, the credentialed instructors will teach the
US History online. We would like to maintain a
commitment if we can. The SISD teacher could fill
in the gaps in the dual credit course. We need to
look into this further. If the SISD teacher providing
EOC instruction cannot enter a grade, SISD is afraid
that the students will take the class seriously. The
TEKS standards for US History may not align with
the EPCC US History. SISD is considering matching
Early American history with special topics.
CISD and SISD do not anticipate major changes in
the fall 2013 to dual credit due to the EOC. They are
also looking at student performance and
qualifications before they take dual credit.
ISD representatives and History instructors will set
up a meeting to work on the History TEKS
standards and possible effects on dual credit history
offerings.
VII.
Adjournment
Meeting adjourned at 4:07 p.m.
Minutes taken by Margie Nelson Rodriguez
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
22
May 1, 2013
ASC, Room B445
I.
Welcome
II.
Reading & approval of the minutes: Minutes from
March 14, 2013 were unanimously approved.
III.
Testing Update – Armando Gomez provided the TSI
Assessment cut scores that were approved by the
Texas Higher Education Coordinating Board
(THECB) on April 25, 2013. As long as students are
tested and registered for fall 2013 classes by August
26, 2013, they will not have to take the new TSI
Assessment. Standard Exemptions will still apply
for the following terms: ACT (5 years), SAT (5
years), and TAKS (3 years). If a student meets the
standards on the Accuplacer before the deadline, as
long as the student registers for ANY college course
in fall 2013 by August 26, 2013, the student will not
have to take the TSI Assessment. Testing sites will
only be at EPCC and UTEP for the first year. Then,
after revising the MOU and training, the ISDs could
become testing sites again. Accuplacer will still be
available for high-level math and student ranking.
IV.
UTEP Update – Dr. Armando Aguirre reported that
prior to August 26, 2013, UTEP is working closely
with the ISDs to get as many students registered for
dual credit as possible. EPCC may not be able to
continue to supply instructors to teach dual credit
because of the cost. There is a shortage of
credentialed high school dual credit teachers. There
are 25 potential teachers who could become
credentialed by the college in each ISD; these
teachers have Master’s degrees. UTEP’s goal is to
help these teachers earn 18 hours in a subject area.
Payment of tuition still needs to be addressed.
Unfortunately, these teachers are not equally spread
out in all subject areas. Dr. Aguirre also discussed
the Educational Talent Search (ETS) Program with
Bowie High School. There are 31 students in the
summer, and they plan to double that figure in the
fall. The goal will be for students to complete 6-15
hours of dual credit after the program.
V.
Faculty Development. Sue is interested in
developing packaged training, especially for the
smaller ISDs. Sue is also concerned with appropriate
pairing of college courses to high school courses.
EPISD already has a standardized list of college
courses that align with high schools courses. EPCC
wants to be sure that dual credit has a purpose and
that the college courses are not being offered
frivolously or being paired with electives. There
have been ISD requests for more facilitator and
Blackboard training. There are many questions and
ambiguity about the ISD grading systems for dual
credit. The EPCC grading system is quite different.
Students automatically receive an additional 10
points to their dual credit course final grades (state
policy). How are we managing grades? One idea:
Perhaps we should send informational surveys to the
ISDs to obtain district grade policies and
management. Dual credit courses should not be used
for eligibility for UIL rules; however, local ISD
policy can trump these UIL rules.
VI.
First Year Re-cap: The process for Dual Credit
long-term substitutes is being finalized and will be
presented to the VPI and Leadership. Another work
group will be focused on the handbook and FAQs.
VII.
Other items for discussion? For next year, we need
to work on the counseling for dual credit.
VIII.
Sue thanked the committee for a great first year!!
IX.
Adjournment: The meeting adjourned at 4:00 p.m.
Minutes taken by Margie Nelson Rodriguez
EPCC Updates – Sue Selk has been meeting with
the ISDs to discuss EPCC requirements, such as
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
23
DUAL CREDIT COMMITTEE
MINUTES FOR 2011-2012
The committee did not meet during the 2011-2012 academic year.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
24
DUAL CREDIT COMMITTEE
MINUTES FOR 2010-2011
September 27, 2010
The Dual Credit Standing Committee met at 3:05 p.m., VV
B161 on September 27, 2010.
Members present: Martina Arriaga, Martha Arvizo, and
Gloria Palos (on behalf of Carolyn Buntyn), Linda Cropper,
Dr. Kathleen Devaney, Aimee Harris, Daryle Hendry, Dale
Hougham, Ramon Jimenez, Sarah John, Hector Arriola (on
behalf of Bob Jones), Dr. John Lencyk, Jan Lockhart, Claude
Mathis, Elaine Olsakovsky, Dr. Julie Penley, and Dianna
Williams
Others present: Linda Gonzalez-Hensgen and Carina
Ramirez
Martina reported that procedure 6.00.01.30 High
School Dual Credit Program Requirements was
approved as a “working procedure” and has been
posed on the EPCC website. This committee will need
to continue working on the finalization of this
procedure. She also reported that the agreements
“Dual Credit Partnership Agreement” were updated
adding all missing elements as required.
Meetings with high school administrators are being
planned prior to spring. Plans are to visit with high
schools to review internal/external processes, and work
closer with them.
Members absent: Nita Corral-Nava, Dr. Jaime Farias
(called), and Elena Madrid
The Dual Credit webpage has been updated and
committee members were invited to visit at
www.epcc.edu/dualcredit
1.
Martina Arriaga, Interim Director of Dual Credit
welcomed all and asked members to introduced
themselves.
2.
The Committee agreed to meet the first Tuesday of
each month.
Martina will forward a copy of the working draft
procedure and the Dual Credit Partnership Agreement.
Dianna Williams reported on New Student
Orientations (NSO). There are a total of 49 high
schools participating in Dual Credit program this
semester, 16 have been covered. Eleven (11) will be
completed in October leaving 22 schools pending
NSOs.
Meeting dates for 2010-2011:
October 5, 2010 (deferred)
November 2, 2010
February 1, 2011
March 1, 2011
April 5, 2011
3.
Updates: Linda Gonzalez-Hensgen, Interim Vice
President of Student Services, shared information
about the Texas State Audit. She reported that their
main concerns related to the existing agreements,
procedures/policies and faculty evaluations. Two high
schools were audited. The outcome of the audit for the
Dual Credit Program was very good.
Textbook issues, the opening/closing of CRNs, faculty
online/onsite issues, and other dual credit challenges
were discussed.
Dale Hougham distributed an enrollment report for
Fall 2010. Dual Credit students enrolled: 3,284; Early
College High School student enrollment: 1,216,
combined: 4,500.
Next meeting: Tuesday, November 2, 2010 VV B161 at 3:00
p.m.
The meeting adjourned at 4:05 p.m.
Minutes recorded by: Griselda Hermosillo
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
25
November 2, 2010
The Dual Credit Standing Committee met at 3:05 p.m., VV
B161 on November 2, 2010.
Members present: Martina Arriaga, Martha Arvizo,
Carolyn Buntyn, Linda Cropper, Dr. Kathleen Devaney,
Aimee Harris, Daryle Hendry, Dale Hougham, Ramon
Jimenez, Hector Arriola (on behalf of Bob Jones), Jan
Lockhart, Elena Madrid, Dr. Julie Penley, and Dianna
Williams
Members absent: Nita Corral-Nava, Dr. Jaime Farias, Sarah
John (called), Dr. John Lencyk (e-mailed), Claude Mathis
(called), and Elaine Olsakovsky.
I.
Welcome by Martina Arriaga, Interim Director of
Dual Credit.
Approval of Minutes: Ramon Jimenez made a
motion to approve the minutes for September 27,
2010. Martha Arvizo seconded the motion. Minutes
were approved.
II.
Martina reported that a Calendar Guide had been
developed for the ISD’s. A Spring Calendar Guide
was finalized for EPISD along with newly improved
Course Request Forms (CRF), Enrollment Roster
Form (ERF) and Addendum ERF on Excel. A
similar calendar will be used for the other school
districts with modifications according to the start
and end dates of their onsite courses. High schools
must use the EPCC start and end dates for all online
courses.
IV.
The Dual Credit Partnership Agreements have been
signed by all schools with the exception of EPISD,
SISD and YISD. The Agreement is being reviewed
by the ISD superintendent and their legal counsel, as
well as others ISD representatives.
V.
Updates
Procedure 6.00.01.30 High School Dual Credit
Program Requirements has been reviewed and
finalized by Cabinet, and all constituency groups. It
will soon be posted as an official college procedure.
The Dual Credit Handbook is under review.
Various departments have been provided a current
copy of handbook for updates on their specific area.
Plans are to have the updated handbook finalized no
later than the end of the month.
Dale Hougham reported on the current enrollment
for EPCC Dual Credit: 3,302 students enrolled.
Carolyn Buntyn provided information on the new
approved testing fees. New student ACCUPLACER
placement and ATB testing fee is $29 (full battery).
ACCUPLACER retest fee is $15 per subject.
Members briefly discussed upcoming test changes
for the state of Texas to include the THECB/THEA
pilot testing.
Next meeting: Tuesday, February 1, 2011 VV B161 at 3:00
p.m.
The meeting adjourned at 3:40 p.m.
III.
A meeting with all EPISD high schools was held on
Friday, October 29. The calendar and new forms
were reviewed. The high school representatives had
an opportunity to ask questions about the calendar
and the forms. The meeting was very helpful and
well received. Meetings are being scheduled with
other school districts and high schools to review the
calendar and new forms.
Minutes recorded by: Griselda Hermosillo
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
26
February 1, 2011
School Principals be scheduled. This would help build
a relationship and help the high schools learn more
about their role in the program.
The Dual Credit Standing Committee met at 3:00 p.m., VV
B161 on February 1, 2011.
Members present: Martina Arriaga, Carolyn Buntyn, Nita
Corral-Nava, Dr. Kathleen Devaney, Dr. Jaime Farias, Aimee
Harris, Daryle Hendry, Dale Hougham, Sara John, Bob
Jones, Dr. John Lencyk, Jan Lockhart, Claude Mathis, Elaine
Olsakovsky, Dr. Julie Penley, and Dianna Williams
Members absent: Martha Arvizo, Linda Cropper (emailed), Ramon Jimenez (e-mailed), Elena Madrid.
I.
Welcome by Martina Arriaga, Interim Director of Dual
Credit.
Minutes for November 2, 2010 were reviewed and
approved.
II.
Martina reported that the Calendar Guides for the high
schools are working well. The districts of EPISD,
YISD and SISD agreed to use the EPCC start date of
January 16 and used their high school end date.
III.
Two new forms were developed: 1) Prior to Census
Removal Form, to remove students from a course
before the census date. 2) Administrator Request to
Change a Dual Credit Student Record, to add or drop a
student after census date or after course has ended and
grades posted. Other Action(s) can be requested using
this new form.
IV.
Martina Arriaga and Dianna Williams visited the high
schools of Van Horn, Fort Hancock and Sierra Blanca
during the month of January. Meetings with the high
schools are being scheduled on a regular basis to help
them understand and resolve different issues
concerning the program. The Dual Credit office plans
to visit all high schools this year. Dr. Jaime Farias will
provide information (brochures, pamphlets, etc) to the
Dual Credit office regarding Career and Technical
Education programs. This will be given to the high
schools during visits. Claude Mathis recommended
that meetings between the EPCC Deans and High
V.
Updates
The Dual Credit Partnership Agreement for YISD has
been signed. The EPISD and SISD Partnership
Agreements are still pending review by the ISD
superintendent, legal counsel, and others ISD
representatives.
The Dual Credit Handbook (instructional section) is
still under review. Claude Mathis informed the
members that a committee of instructors was created to
revise and update the instructional part in the Dual
Credit Handbook. The committee is formed by Claude
Mathis, Dr. Julie Penley, Gail Shipley, Ruth Pena,
Kathleen Devaney, Tonie Badillo, Amy Harris, and
Blayne Primozich. A recommendation was made to
include a faculty member from the disciplines of Math,
Technical (possibly Becky Hancock), and Health.
Dale Hougham reported on the spring 2011 semester
enrollment for Dual Credit: 3,188 students enrolled.
Bob Jones informed about the positive response of the
Distance Education Dual Credit Facilitators meeting
held in January 12, 2011. Facilitators were notified
regarding the possibility of ending the ITV courses
after the Spring semester, 2011. Suggestions were
made to include an Evaluation of the high school
facilitators. It could be a quick survey for the students
through the blackboard. Also, Bob Jones reported that
the volume of calls/issues has decreased, during this
semester.
Next meeting: Tuesday, March 1, 2011 VV B161 at 3:00
p.m.
The meeting adjourned at 4:00 p.m.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
27
March 1, 2011
The Dual Credit Standing Committee met at 3:05 p.m., VV
B161 on March 1, 2011.
Members present: Martina Arriaga, Martha Arvizo,
Armando Gomez (on behalf of Carolyn Buntyn), Dr.
Kathleen Devaney, Dr. Jaime Farias, Aimee Harris, Daryle
Hendry, Dale Hougham, Ramon Jimenez, Bob Jones, Jan
Lockhart, Elena Madrid, Claude Mathis, and Dianna
Williams
Members absent: Nita Corral-Nava, Linda Cropper (emailed), Sarah John (e-mailed), Dr. John Lencyk (e-mailed),
Elaine Olsakovsky, and Dr. Julie Penley (e-mailed).
I.
II.
Welcome by Martina Arriaga, Interim Director of
Dual Credit.
committee in charge of revising and updating the
instructional part in the Dual Credit Handbook has
already met. Members learned that there is a lot of
work that needs to be done. They still do not know
how long this project will take.
Bob Jones notified the committee that the closing
down of the ITV courses has been approved by the
Deans and Dr. Brown. Spring is the last semester
this delivery mode will be offered. Distance
Education staff will be visiting the high schools that
are affected and will be notifying them about this
change. Additionally, technology visits will be
scheduled to help them in the transition. Claude
Mathis will help to recruit on-line dual credit
instructors. An announcement will be posted in the
El Paso Times soliciting qualified on-line
instructors.
Approval of Minutes: Dale Hougham made a
motion to approve the February 1, 2011 minutes.
Dianna Williams seconded the motion. Minutes
were approved.
Dale Hougham reported on the current enrollment
for EPCC Dual Credit: 3,161 students enrolled.
Members of the committee agreed to recognize Dual
Credit students graduating this spring if they meet
the following requirements:
Dianna Williams asked about the required registered
hours a student must have to be eligible for an EPCC
student ID card. According to Elena Madrid as long
as a student is registered, the number of credit hours
does not matter.
A.
B.
Certificates for all with Less than 6 credits
and a college 2.0 G.P.A.
Certificate and Cord for all with 6 credits or
more and a 2.0 G.P.A.
Claude Mathis reported that the process for the
delivery of the Faculty Evaluations will change for
the districts of EPISD, YISD, SISD and Clint ISD.
EPCC will deliver and collect the faculty
evaluations from an appointed individual in the
district. Thus, these districts will distribute and
gather the high school faculty evaluations. This will
help to maintain more control over the faculty
evaluations.
III.
The Procedure 6.00.01.30 High School Dual Credit
Program Requirements will be reviewed once the
updating of the Dual Credit handbook has been
finalized.
IV.
Updates
Next meeting: Tuesday, April 5, 2011 VV B161 at 3:00 p.m.
Martina Arriaga and Dianna Williams have been
visiting private high schools. During their visits
they are reviewing the process of the program
including forms. They are emphasizing the
importance of submitting all paperwork early and in
its entirety.
The meeting adjourned at 3:55 p.m.
Minutes recorded by: Griselda Hermosillo
The Dual Credit Handbook (instructional section) is
still under review. Claude Mathis informed that the
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
28
April 5, 2011
go with a general calendar using our start and end
dates.
The Dual Credit Standing Committee met at 3:10 p.m., VV
B161 on April 5, 2011.
Members present: Martina Arriaga, Martha Arvizo,
Armando Gomez (on behalf of Carolyn Buntyn), Dr.
Kathleen Devaney, Aimee Harris, Daryle Hendry, Dale
Hougham, Ramon Jimenez, Sara John, Bob Jones, Dr. John
Lencyk, Dr. Julie Penley and Dianna Williams.
Others Present: Hector Arriola
Members absent: Nita Corral-Nava, Linda Cropper (emailed), Dr. Jaime Farias (e-mailed), Jan Lockhart (emailed), Elena Madrid, Claude Mathis (called), Dr. Elaine
Olsakovsky (e-mailed), Barbara Williams.
I.
Welcome by Martina Arriaga, Interim Director of
Dual Credit.
Minutes for March 1, 2011 were reviewed and
approved.
II.
III.
Martina Arriaga announced to the committee
members the integration of five new members to the
dual credit staff. As of March 21, Martha Arvizo,
Juan Pineda, Dolores Tapia, Jeanette Fasolino and
Leticia Valadez are part of the Dual Credit office.
From now on this office will be more involved with
Early College High School. We will be meeting
with the principals and deans.
Martina Arriaga informed the committee about the
meeting with EPISD. We met with Nancy Evans
and all the EPISD Assistant Principals Guidance &
Instruction. The EPISD calendar was approved and
finalized. Meetings with SISD, YISD and Clint ISD
have been scheduled. Private/smaller schools will
IV.
Updates
Notices have been sent out to the High Schools
concerning the certificates and cords for dual credit
students graduating this spring. These include a list
with the student’s name and if they will be receiving
a certificate or certificate and cords. The home
school students list will be sent out to Ramon
Jimenez for his handling.
The Dual Credit Handbook (instructional section) is
still under review. The Dual Credit Handbook will
be posted in the EPCC/dual credit web site with a
notation in the instructional part stating instructional
section is currently under review.
Dale Hougham will send to Julie Penley a report of
dual credit on-site social sciences courses as she
requested.
Dale Hougham distributed an enrollment report for
Spring 2011. Dual Credit students enrolled: 3,109.
Next meeting: Tuesday, September 6, 2011 in VV B161 at
3:00 p.m.
The meeting adjourned at 3:20 p.m.
Minutes recorded by: Griselda Hermosillo
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
29
DUAL CREDIT COMMITTEE
MINUTES FOR 2009-2010
September 8, 2009
A regular meeting of the Dual Credit Standing Committee
was called to order at VV campus, room B161 at 3:05 p.m.
The following members were present: Dr. Carlos Amaya,
Ms. Martha Arvizo, Dr. Kathleen Devaney, Dr. Jaime Farias,
Mr. Dale Hougham, Mr. Ramon Jimenez, Ms. Jan Lockhart,
Ms. Elena Madrid, Dr. Julie Penley, Mr. Mauricio Rodriguez,
Mrs. Gail Shipley, Ms. Dianna Williams and Mr. Hector
Arriola on behalf of Mr. Bob Jones.
Welcome by Gail Shipley, Director of Dual Credit and Early
College High School programs.
promote and inform all High School students by November
of this year. Registrar’s office is working on the electronic
DCCR’s as well. Martha Arvizo informed to the committee
that completed DCCR’s for this semester are being scanned.
This way faculty will be able to know who is registered, who
is not registered and the reason why. However, there were
some questions and comments of the pros and cons about the
use of the electronic DCCR’s. Dale Hougham said that in the
end people, who work with DCCR’s, are going to print them.
He stated that it is more convenient to have a hard DCCR
copy than an image in the computer. Ms. Jan Lockhart
confirmed that she will need hard DCCR copies. Committee
will continue discussing this issue next meeting.
Intro
Mission Statement
Every member of the Committee introduced themselves.
Enrollment Report
Mr. Dale Hougham distributed an enrollment report as of
September 8, 2009. Students enrolled in Dual Credit
program were 2,207 and 936 in Early College High School.
Total of students for Fall semester is 27,218 of which 11.5%
are Dual Credit and Early College students.
Meeting dates for 2009-2010
October 13, 2009
November 10, 2009
February 9, 2010
March 9, 2010
April 13, 2010
Gail Shipley suggested that the committee develop a Mission
Statement. Also, she distributed a brochure with the
instructions on what a mission statement should include. Dr.
Carlos Amaya will work on the Mission Statement. Mrs.
Shipley also suggested a motto.
Report on
The textbook revision is in process. Dr. Brown is reviewing
the stipend recommendation.
Anything Else?
Martha Arvizo mentioned that DCCR’s are a contract
between the High School and EPCC, and need complete
information. Gail Shipley verified that on-line faculty should
expect no new students from today on.
The committee was informed of the meeting cancellations for
December, January and May due to finals and faculty
development week.
The next meeting of the Dual Credit Standing committee will
be held on October 13, at VV campus, room B161 at 3 p.m.
Go Green
The meeting adjourned at 4:00 p.m.
Gail Shipley stated that Dr. Brown wants High School
students to be encouraged to go green by applying and
enrolling on-line for the Dual Credit Program. The goal is to
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
30
October 13, 2009
A regular meeting of the Dual Credit Standing Committee
was called to order at VV campus, room B161 at 3:00 p.m.
probably cause an increase in the number of Dual Credit
students registering for future semesters.
Members present: Martha Arvizo, Carolyn Buntyn, Lee
Cannell, Linda Cropper, Dr. Kathleen Devaney, Dr. Jaime
Farias, Debbie Knapp on behalf of Ramon Jimenez, Sarah
John, Bob Jones, Dr. John Lencyk, Jan Lockhart, Claude
Mathis, Mauricio Rodriguez, Gail Shipley. Hector Arriola
from Distance Education was present.
Likewise, the committee discussed about how other
universities are offering Dual Credit courses. Lamar
University and University of Texas at Arlington are recruiting
students by calling the high schools. They are offering online
courses and they are already using TAKS, ACT, SAT, PSAT
and PLAN scores for placement. Students are enrolled
through an electronic process. Gail Shipley stated that
according to Bill HB 3646 any college or university in Texas
can offer Dual Credit courses and the school gets $400 for
each student enrolled at a dual credit class. Claude Mathis
emphasized that this can be a threat for our business.
Members not Present but called: Dr. Carlos Amaya, Dale
Hougham, Dr. Julie Penley, Dianna Williams.
Welcome by Gail Shipley, Director of Dual Credit and Early
College High School programs.
Mission Statement
Members of the committee brain stormed ideas for the
Mission Statement.
Intro
Debbie Knapp, Linda Cropper, John Lencyk, Sarah John and
Lee Cannell introduced themselves.
Approval of Minutes: John Lencyk made a motion to
approve the minutes from April 14, 2009. Carolyn Buntyn
seconded the motion. Minutes were approved. Motion to
approve the September 8, 2009, minutes was made by Dr.
Kathleen Devaney. Motion seconded by Bob Jones. Motion
passed.
1.
2.
3.
4.
5.
Enrollment Report
6.
Gail Shipley reported updated enrollment numbers for Dual
Credit and Early College High School. Dual Credit Student
count for Fall Semester is 2,461. Student count Early College
High School 970, which makes a total of 3,431 students
enrolled.
Report on Dual Credit Activities
Gail Shipley and Claude Mathis informed the committee of
the progress that has been made as a result of Dual Credit
meetings. Both are satisfied with the results, Bob Jones also
agreed with them. Deadlines are being established for High
Schools, making the different procedures that need to be
followed be more organized in order to enroll the students
successfully in the program. There is still room for
improvement, yet enough progress has been made to avoid
the incident of the fall semester.
Also, Gail Shipley commented to the committee about the
email that was sent out regarding the Placement Assessment
for College Level courses. In which is stated that in addition
to Accuplacer the following tests scores will be used for
placement TAKS, ACT, SAT, PSAT and PLAN. This will
7.
8.
9.
10.
Serve our community by extending a quality education
to all students in our service area.
Smooth transition from secondary to post secondary
education.
Offer college opportunity to students who would not
otherwise consider college.
Extend benefits of college to all high school students
in El Paso area.
Encourage local high school faculty to expand
opportunities for teaching.
Credentialed local teachers to deliver the college
course in the high school setting
Quality education at no cost to the student
Have fun!
Continuum of lifelong learning
We serve our community by extending college
education to all students in our service area providing
smooth transition from High School to College.
Dr. John Lencyk and Mauricio Rodriguez will work to
develop a final draft Dual Credit mission statement from a
combination of the ideas above.
Gail Shipley asked the committee if they agree to change the
meetings from the second Tuesday of the month to the first
Tuesday of the month due to scheduling conflicts with other
meetings. Therefore, the committee agreed to reschedule next
meeting for November 3, 2009 at VV campus, room B161 at
3 p.m., originally scheduled for November 10, 2009,
The meeting adjourned at 4:20 p.m.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
31
February 2, 2010
The Dual Credit Standing Committee met at VV B161 and
was called to order at 3:05 p.m.
Members present: Martina Arriaga, Martha Arvizo,
Carolyn Buntyn, Lee Cannell, Dr. Jaime Farias, Daryle
Hendry, Dale Hougham, Ramon Jimenez, Sarah John, Bob
Jones, Jan Lockhart, Elena Madrid, Claude Mathis, Mauricio
Rodriguez, Dianna Williams and Susana Rodarte on behalf of
Dr. Julie Penley.
Others present: Linda Gonzalez-Hensgen, VP Student
Services, Hector Arriola, Distance Education, David Mendez,
Mike Fernandez and Valerie Lopez on behalf of Nita CorralNava.
Members not Present but called: Nita Corral-Nava, Linda
Cropper, Dr. Kathleen Devaney, Dr. Julie Penley, Dr. John
Lencyk.
Dual Credit Procedure Review
Members agreed that the committee needs to work on
updating and revising the procedure and the manual within
this semester or year. Claude stated that the old procedure
does not even mention a Dual Credit office.
Meeting Dates
The Committee agreed to keep meeting on the first Tuesday
of the month. Lee Cannell commented that the minutes need
to be sent out early.
Other
The following includes comments, information and
discussion with regard to dual credit.


Welcome
Claude Mathis informed the committee that he would be
conducting the meeting as he is the administrative liaison.
He welcomed all and referred to the last meeting minutes as a
reminder that the committee had agreed to meet the first
Tuesday of each month.

Dual Credit Update
Claude Mathis notified the Committee about important
changes in the Dual Credit Program. He announced that Gail
Shipley had resigned as the Director of Dual Credit; the Dual
Credit office no longer reports to Dr. Brown, Vice President
of Instruction, but is now reporting to Linda GonzalezHensgen, Interim Vice President of Students Services. He
introduced Martina Arriaga as the Interim Director of Dual
Credit and announced he would continue working with dual
credit on instructional issues.


Election of New Chair
Claude announced the vacant position of Chair of the Dual
Credit Standing Committee, vacated by Gail Shipley.
Martina Arriaga volunteered to chair this committee as the
Interim Director. The Committee elected Martina Arriaga as
new chair unanimously.


Enrollment Report
Dale Hougham distributed an enrollment report for Spring
2010. There are 2,500 students enrolled in Dual Credit and
1,040 in Early College High School. The total number of
students for Spring semester is 27,552 of which 12.8% are
Dual Credit and Early College students.

Lee Cannell would like to include ISD folks to the
meetings.
Claude Mathis will try to reconnect with ISD
representatives and possibly invite them to future
meetings.
Martina Arriaga informed the committee that the
Dual Credit office has been moved from
Administrative Service Center (ASC) to SSC-VV
Room 106. She also expressed appreciation to
everyone that has been helping the Dual Credit
office in the process of enrollment. She is hoping to
streamline registration for Fall.
Claude Mathis referred to the letter that EPCC
registrar’s office sent out to the dual credit contacts
and registrars at the high schools where it says if you
have any student sitting in the class who is not
registered after census day they have to leave that is
correct for on-site classes but not for on-line
courses. For on-line courses, students must be
removed the first Friday after the start of class.
Need to distinguish between on-site classes and online classes, EPCC needs to be sending out the same
message.
Deadlines need to be adhered to. Official Rosters
have been sent out and many schools have not even
looked at them. Schools need to send complete
information in order to better process their request.
Carolyn shared that she has had students expecting
to be tested after census for classes already in
session. Students cannot wait until the last minute to
be tested.
Daryle stated that the goal is to provide dual credit
high school students the same level of education that
for regular students. They have the same resources,
therefore, high school students should follow the
same rules that a regular student follows. Regular
students are not allowed to sit in a classroom after a
census day and this should not be happening in the
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
32


high schools. His office has received good feedback
to the letters that have been sent out.
There are Fall 2009 issues still being worked on to
include missing grades, students missing from
rosters but sat in the classroom.
Linda stated the urgency to revise the procedure and
inform the high schools that if they are interested in
participating in Dual Credit in the Fall semester,
they would be required to attend a mandatory
meeting.
Committee members were assigned tasks in reference to the
procedure and handbook these will be updated. Martina will
work on rewriting and updating the duties of the dual credit
office. Daryle Hendry will update registration information.
Claude Mathis will coordinate the instructional part with the
deans.
The next meeting will be held on Tuesday, March 2, at VV
campus, room B161 at 3 p.m.
The meeting adjourned at 4:26 p.m.
Plans are to send out letters to high schools participating in
dual credit informing them of expected changes to come for
Fall 2010 to include deadlines and new guidelines.
Minutes recorded by: Griselda Hermosillo
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
33
April 6, 2010
The Dual Credit Standing Committee met at VV B161 and
was called to order at 3:05 p.m.
Members present: Martina Arriaga, Martha Arvizo, and
Gloria Palos on behalf of Carolyn Buntyn, Nita Corral-Nava,
Dr. Jaime Farias, Dale Hougham, Sarah John, Bob Jones, Dr.
John Lencyk, Jan Lockhart, Elena Madrid, Dr. Julie Penley,
and Dianna Williams.
Others present: Hector Arriola, Susana Rodarte, and Angie
Ruiz.
Members not Present but called: Lee Cannell, Linda
Cropper, Dr. Kathleen Devaney, Daryle Hendry, Ramon
Jimenez, Claude Mathis, and Mauricio Rodriguez.
Welcome by Martina Arriaga, Interim Director of Dual
Credit.
our Dual Credit Program and on-line offerings from State U.
Recruiters were able to give the presentations at these
assemblies for us. Jan Lockhart would like to see more
information about the Center of Students with Disabilities in
presentations.
Martina Arriaga and Dianna Williams met with some staff
members from Eastwood and Montwood high schools. These
meetings were basically information about the program.
The New Course Request form (CRF) and Enrollment Roster
form (ERF) were presented to the committee. Dale Hougham
suggested adding a comments section in the Course Request
form. Bob Jones recommended including facilitators’ phone
number and email address in the Enrollment Roster Form.
Martina Arriaga notified the committee about the Texas State
Auditor’s Office audit of the Dual Credit Program.
Approval of Minutes: Jan Lockhart made a motion to
approve the minutes February 2, 2010. Bob Jones seconded
the motion. Minutes were approved.
The Dual Credit office will have an EPCC Dual Credit
workshop on May 3, 2010 for High School Principals, Dual
Credit points of contact, and EPCC administrators and staff
involved in Dual Credit.
Updates
Dual Credit Procedure Review
Item 1 and 2 on the agenda were deferred.
The Committee reviewed the High School Dual Credit
Program Requirements Procedure and
additions/modifications were made at the meeting. A copy of
the updated procedure will be emailed.
Dale Hougham distributed an enrollment report for Spring
2010. There are 2,466 students enrolled in Dual Credit and
1,036 in Early College High School. The total number of
students for Spring semester is 3,502.
Martina Arriaga informed the committee that Nancy Evans,
Director of College Readiness from El Paso ISD, invited the
DC Office to give presentations along with State U.com.
These presentations provided the students information about
The meeting adjourned at 4:45 p.m.
Minutes recorded by: Griselda Hermosillo
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
34
DUAL CREDIT COMMITTEE
MINUTES FOR 2008-2009
October 14, 2008
VV Room B-240
Melissa Whitman called the meeting to order and asked for a
motion to approve the minutes of the September 9, 2008
meeting. The motion was made and seconded and the
minutes were approved.
postponed until that person is in place. It was also mentioned
that the revised policy should include a statement regarding
students with disabilities.
The Committee received copies of Enrollment Reports from
Dale Hougham and heard the reports.
A stipend in the amount of $350 per section taught for Dual
Credit Faculty was discussed, and Claude Mathis made the
motion to recommend this proposal. Daryle Hendry
seconded the motion. The motion carried.
The Committee discussed adopting a policy to replace nonattending members, and the number of members required to
constitute a quorum. These items will be discussed and voted
upon during the next meeting. The Committee will discuss
and vote next meeting whether to schedule the meetings by
teleconferencing in an effort to reduce travel for members.
The Committee discussed adding a paragraph to the Policy
3.05.10.10 Selection and Ordering of Textbooks that would
relate specifically to Dual Credit courses. Gail Shipley will
compose a draft and present to the Committee for discussion.
The meeting adjourned at 4:45 p.m.
The announcement was made that a new Director of Dual
Credit and Early College High School Programs will be
hired, and that revisions of the Dual Credit Policy be
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
35
January 27, 2009
VV Room C-428
The meeting of the Dual Credit Standing Committee was
called to order by Chair Melissa Whitman at 3:35 p.m.
Members attending were Martha Arvizo, Kay Becker,
Carolyn Buntyn, Lee Cannell, Nita Corral Nava, Daryle
Hendry, Dale Hougham, Bob Jones, John Lencyk, Jan
Lockhart, Claude Mathis, Julie Penley, Mauricio Rodriguez,
Angie Ruiz, Gail Shipley, Dianna Williams and Ms.
Whitman.
Members not attending were Isela Castanon-Williams, Nancy
Evans and Ramon Jimenez, all of whom notified the Dual
Credit office.
The agenda was set aside to congratulate Nita Corral-Nava
and the Recruiters for completing Spring 2009 Dual Credit
enrollment before the winter break. Appreciation was
expressed to Daryle Hendry and Martha Arvizo as well.
Dale Hougham reported that 2,167 Dual Credit students, plus
762 Early College High School students were enrolled as of
this date.
The minutes of the October 14, 2008 meeting were approved.
Angie Ruiz agreed to become Committee Note Taker since
Ralph Grimes is no longer with EPCC.
The group voted not to teleconference between Rio Grande,
Transmountain and Valle Verde Campus sites, but to
continue to meet at Valle Verde.
The group voted not to identify a quorum.
The following attendance policy was approved:
1.
A member would be contacted by Dean Claude Mathis
after a member had two unexcused absences, to discuss
whether that member stays on the Committee.
2.
Any member will be removed from the Committee
Roster and replaced with another member if he/she
cannot attend.
Daryle Hendry began discussion of 10th graders in Dual
Credit, and reported that Cathedral High School has asked for
exceptions for nine of their 10th graders to be enrolled.
Daryle asked President Rhodes to consider adopting a policy
to allow 9th and 10th graders, mirroring the Early College
High School, using only the same criteria that applies for 11th
and 12th graders. Texas law states that the President has the
authority to grant exceptions. One issue is the line of
communication to the Committee when new situations and
requests arise.
The question arose of how Counselors learn of Student
Business Holds, why they exist for that student, and who
removes the hold.
Revisions to EPCC Policy 3.05.10.10 “Selection and
Ordering of Textbooks” were discussed. The draft that Gail
Shipley provided was discussed and amended, and she asked
that the final revision be decided during the February 10
meeting. A copy of the draft with amendments in red is
attached.
The Committee’s meetings for Spring 2009 will be on
Tuesdays at 3:00 p.m. in VV Room C 428 on




February 10
March 10
April 14
May 12 if needed (This is Finals Week.)
The meeting adjourned at 5:15 p.m.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
36
April 14, 2009
VV Room C-428
EPCC members in attendance were: Martha Arviso, Kay
Becker, Carolyn Buntyn, Nita Corral-Nava, Dale Hougham,
Ramon Jimenez, Bob Jones, John Lencyk, Jan Lockhart,
Claude Mathis, Julie Penley, Angie Ruiz, Gail Shipley, and
Dianna Williams.
Motion to change Charge was made by Bob Jones and John
Lencyk seconded it. The Committee voted to recommend the
following Charge:
“To facilitate the recruitment, admission,
counseling, orientation, testing, placement, and
registration and to ensure the quality of dual credit
offerings and the support of dual credit instruction.”
Kay Becker from the Center of Career and Technology was
present.
Members not present but called: Lee Cannell, Mauricio
Rodriguez, Melissa Whitman, Barbara Williams
Committee members made recommendations for Standing
Committee Membership. Bob Jones made the motion and Jan
Lockhart seconded, and the committee voted to recommend
the following changes:
Gail Shipley called the meeting to order at 3:10 p.m.
Ongoing Appointments:
Motion for approval of minutes from February 10, 2009, by
Ramon Jimenez; John Lencyk seconded and the motion
passed.


Dale Hougham supplied Enrollment Reports that indicated
that 777 students are enrolled in Early College High School
and a three page report that indicated 2218 students are
enrolled in Dual Credit, which makes a total of 2988 students
enrolled.
Claude Mathis suggested we need a more detailed report
since several private schools are grouped together in the
count.
Gail Shipley will construct a form letter for High School
Principals to sign and send to Daryl Hendry when a student
moves into a new school or ISD. (See Attached) This will be
discussed during the next meeting.
Gail Shipley led discussion about the proposal to add a
paragraph to Policy 3.05.10.10 "Selection and Ordering of
Textbooks" for Dual Credit and Early High School Students.
Some revisions were agreed upon and Ms. Shipley will
submit the recommendation to Mauricio Rodriguez check for
spelling and grammar.


The Dual Credit Coordinator be changed to Director
of Dual Credit and ECHS Programs
Administrative Liaison be designated as
Instructional Dean with oversight of Dual
Two Credit Instructors
Add Director of Testing Services
Two-Year Appointments:




One Representative/Counselor from Early College
High School
Two Credit Instructors
Change the Chair of Curriculum to Chair of
Distance Education
One Dean
The next regularly scheduled meeting falls during Finals
Week, so the Committee decided to meet again during June.
The second Tuesday in June will be June 9. Notices will go
out.
Meeting adjouned at 4:55 p.m.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
37
DUAL CREDIT COMMITTEE
MINUTES FOR 2007-2008
September 4, 2007
Attendees: Martha Arvizo, Nita Corral-Nava, Ralph Grimes,
Jan Lockhart, Santiago Rodriguez, Dianna Williams, Michael
Cannon, Lynne De Leon, Tammie Campos, Dale Hougham,
Carolyn Buntyn, Margo Endlich-Portillo, Daryle Hendry,
Bob Jones, Claude Mathis, Lee Sullivan, Gail Shipley, Jan
Massie, Douglas Shirmer, Deanna McSwain
The Dual Credit Program Procedure will be reviewed during
the fall, according to Claude Mathis. He asked that the
committee review it as we begin to consider updates.
Discussion regarding the late-start and “super-late” start due
to specific High Schools’ technological issues and ISD start
dates.
Open discussion followed:
Welcome New Members: Ralph Grimes
1.
Michael Cannon reported an incident when an EPISD
student with an EPCC ID was not able to check out
books from the library. Dr. Tammy Campos will assist
Arvis Jones in resolving this.
2.
A student that had already graduated from High
School in May was enrolled in a Dual Credit course
and was assigned to a course roster. Tuition was
charged.
3.
A stipend for Dual Credit Instructions was mentioned.
This will be discussed further.
4.
Socorro High School student enrolled in online
English has raised issues with the instructor.
5.
The time involved in getting transcripts, TAKS scores,
TSI numbers, etc., from high schools was discussed.
Daryle Hendry will discuss with issue with Mr. Nugent
and report back to the committee.
6.
The online CRN numbers at Chapin High should be
checked out.
7.
Jan Lockhart offered to present on Students with
Disabilities to Dual Credit faculty.
8.
It was suggested that the approved minutes and agenda
for each meeting appear on the Dual Credit website.
Election of New Committee Chair and Secretary:
Unanimous votes were cast for Gail Shipley as Chair, and
Deanna McSwain as secretary.
Minutes of the June 6, 2007 meeting were reviewed and the
following corrections were suggested:
1.
2.
Motion was made and seconded that the second
paragraph be reworded to read “One representative for
all of the private schools” rather than one
representative per private school.
Motion was made and seconded to include “the Dual
Credit Handbook will include the statement of the
EPCC academic honesty policy.
The statement in the June 6 minutes regarding Dual Credit
students being on EPCC campus to “fill empty seats” drew
question and Claude Mathis indicated that this issue would be
taken to the Vice President to forward to the President for
resolution.
Review of Consortium Meeting: All attendees reviewed the
Evaluation Results from the August 7, 2007 meeting.
General comments were positive about the information
presented, and the round table discussions were well
received.
Dual Credit Handbook: Attendees reviewed the Handbook.
Suggestions were made to add the FERPA statement to the
handbook. Inserts are available for the updates to the
Handbook. Any further corrections or additions to the
Handbook should be submitted to Margo Endlich-Portillo by
November 1 so that changes can be made on a timely basis.
Next meeting will be held October 2, 2007 in B 240 at Valle
Verde, from 2:00 to 4:00 p.m.
Meeting adjourned: 3:56 p.m.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
38
January 9, 2008
Valle Verde, Room 2112
Gail Shipley, Coordinator of Economics and Philosophy
called the meeting to order at 7:00 p.m.
Louis Mollinary and David Toner were present. The group
discussed the textbook used for Econ 2301 and 2302
and the syllabus requirements. They also discussed the
upcoming requirements to develop Student Learning
Outcomes.
Ms. Shipley announced that she will no longer serve as
Faculty Coordinator, but that Mr. Ed Chambless will
begin immediately to serve in that capacity.
Mr. Chambless came to the meeting to introduce himself and
to indicate his pleasure in working with these
disciplines.
The meeting adjourned at 7:35 p.m.
The Faculty Information sheets were distributed and
completed and requests for mail boxes were completed.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
39
February 5, 2008
1.
2.
Welcome and Introduction
12 = online
Angie Ruiz, Dual Credit Counselor-Assisting Dianna
Williams
Margo Enlich is Coordinator for Articulated Credit
Gail Shipley, Dual Credit Coordinator, because of this
we need to elect a new chair.
Election- New Chairperson, Dale volunteered to do it
with permission
Term Code will be selected.
Kay Becker asked about the Silva Health Magnet. No
Jefferson? Dale Hougham will address this at the next
meeting.
6.
Contacts if you have questions: Carolyn Buntyn from
testing, and Gloria Palos. Call Laura Palomino for the
database information. We will not test any student not
in the Banner system. Contacts will be made to schools
to fill in information at the schools. EPCC prefers to go
out to the High Schools and test students. When
schools send in applications, send in the students’ test
scores. Everyone has Dual Credit counselors at the
high schools. (See Handouts) Claude Mathis
commended the chart.
Members Present:
Gail Shipley, Claude Mathis, Daryle Hendry, Jan
Massie, Michael Cannon, Deanna McSwain, Dianna
Williams, Kay Becker, Angie Ruiz, Martha Arvizo,
Carolyn Buntyn, Ralph Grimes; Dale Hougham, Nita
Corral-Nava, Santiago Rodriguez, Arvis Jones. Sue
Selk also attended.
3.
4.
Approval of Minutes: Motion to accept the Daryle
Hendry, Carolyn Buntyn seconded the motion and the
Committee voted to accept the minutes.
7.
Textbooks:
Michael Cannon voiced a concern with textbooks.
Textbook changes need to be known six months ahead
in order to get the books ordered and received by the
time class starts. Textbook procedure was given out to
attendees. Dual Credit textbook adoption may be up to
a four year cycle for onsite Dual Credit courses. Claude
Mathis referenced an email from Steven Smith on
January 30, 2008.
Report -- Daryle Hendry: No longer printing first day
rosters and/ printing census roster. It was recently
brought to the attention on a meeting with instructors
and coordinators. If the student is not on the online
roster by the second day of class, the high school needs
to act on getting the students on or removed from the
class.
Communication should be maintained between
instructors and facilitators. Instructors should review
rosters periodically to check for drops.
Dual Credit Coordinators need to communicate changes
and current information to the Dual Credit office.
Textbooks are decided by the College discipline. A
form is being used to track the length of time that
textbooks are being used at the High Schools. The
College will have to have a viable reason to change the
textbooks before the four year window. Online use will
be more difficult due to the faculty availability. The
Committee may address this issue in the Procedure.
Daryle Hendry will do a letter to instructors. Dual
Credit memo will include statement to Dual Credit
Handbook for Instructors. Instructors will not have to
maintain grades on paper. Claude Mathis will direct the
question to the Dual Credit Management team.
5.
Testing:
Reports: Dual Credit Meetings:
8.
Principals - A well attended meeting
Teachers - Issues raised and questions answered
Facilitators’ Meeting - Q and A,
Working on updating personnel.
Handout - Dual Credit Enrollment – 1,653 as of today.
(Handout)
Home schooled - 14 total.
Santiago Rodriquez asked: “Any way to differentiate
online from face to face classes?” Answer: “Yes, the
system only reports for actually enrolled students.”
Task Force Report: Innovations handout
The Dual Credit Leadership Team was created to “iron
out” the details of Dual Credit procedures and
communications of the team, as well as team building.
Start dates are minimized this coming year. Late start
dates are being negotiated. Faculty and Recruitment are
acting immediately to correct rosters and resolve
enrollment. Classes start on the date listed on the SRF.
New student Fall to Fall revised handout was explained
to committee by Mr. Mathis. Applications are worked
through the English classes, and online.
1 = lecture
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
40
Presentations will be made to districts to distribute
information to expedite the enrollment and registration
process for Dual Credit students.
Details can be worked out with individual districts.
EPCC is willing to work out the details of partnering.
Angie Ruiz commented that consistency is the key for
equitable opportunities for the Dual Credit students.
9.
Anything Else?
Proposal to recommend a Dual Credit Office with
Director, Administrative Assistant, Full time Clerk,
Appropriate budget. Location is already assigned.
Motion: Ralph Grimes made a motion to accept the
proposal for these positions and an office of Dual Credit
at the EPCC. The motion was seconded and the
Committee voted to recommend the proposal.
Proposal to recommend a stipend for Dual Credit
Faculty for each section. Motion was made to
recommend a stipend be paid to the Dual Credit faculty
by Jan Massie and seconded by Dianna Williams. The
Committee voted to recommend the proposal.
Recommendation was made to give WebCT access to
facilitators the same access as is given to students to
view data, but not have ability to make changes to the
website. Martha Arvizo had a question about the
access. Access to grades will be brought up to the Dual
Credit Leadership Team. Gail Shipley made the motion
and Martha Arvizo seconded. The Committee voted to
recommend the proposal.
The meeting adjourned at 3:45
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
41
March 3, 2008
1.
Welcome and Introduction - Gail Shipley agreed to
preside until the end of the semester.
Members Present: Gail Shipley, Dale Hougham,
Carolyn Buntyn, Deanna McSwain, Dianna Williams,
Daryle Hendry, Angie Ruiz, Michael Cannon, Kay
Becker, Claude Mathis
Members not Present but called: Santiago
Rodriguez, Dr. Joanne Peeples
Guests: Nina Cano, David Mendez, Dr. Tammie
Campos, Juan Garcia for Linda Hensgen.
2.
Approval of Minutes: Kay Becker made a motion to
approve the minutes as corrected. Martha Arvizo
seconded the motion. Motion passed. Corrected minutes
will be sent to members.
3.
New Business: Dianna Williams made a motion to set
aside the minutes to give the floor to Daryle Hendry.
Martha Arvizo seconded.
Claude Mathis reported that the Dual Credit Leadership
Team met today, and reviewed the draft copy of the
bulletin that Michael Cannon and Kay Becker have
prepared for use by EPISD in enrolling dual credit
students.
Dale Hougham provided a printout of the current
enrollment.
The committee discussed whether to establish an
attendance rule. EPCC policy states that the committee
may set its rules. Dianna Williams made a motion to
establish an attendance rule that allows a member three
absences, subject to committee review. A member who
must be absent may send a representative. Second by
Martha Arvizo. The motion passed.
Next meeting: Originally scheduled for April 1, 2008, the
committee agreed to reschedule for April 8, 2008, and Gail
Shipley will secure a location.
Motion to adjourn: Martha Arvizo 3:25pm
Daryle Hendry spoke about submitting dual credit
grades. He asked the committee to recommend
including the standard operating procedure for
submitting grades in a timely manner in the Dual Credit
Procedure and Handbook. Dianna Williams has
volunteered to find the documentation and bring it to
the April meeting.
Daryle Hendry passed out a handout dealing with Dual
Credit Student Eligibility. Dual Credit is designed to be
offered to 11th and 12th graders. THECB Rules and
Regulations specify that younger students considered
for the program need to provide extra documentation to
EPCC.
Mr. Hendry requested this committee make a
recommendation identifying required criteria for 10th
graders to be admitted to the Dual Credit Program.
Claude Mathis suggested that the committee review
criteria that other Dual Credit programs in the state have
adopted. Carolyn Buntyn volunteered to bring
information about assessment tools for discussion by
committee at next month’s meeting. Motion was made
by Dianna Williams to postpone this item until next
month. Martha Arvizo seconded the motion. The
motion passed.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
42
April 8, 2008
1.
Welcome and Introduction- Gail Shipley, presiding
2.
Members Present: John Lencyk, Ralph Grimes, Bob
Jones, Kay Becker, Dianna Williams, Michael Cannon,
Jan Lockhart, Daryle Hougham, Carolyn Buntyn, Claude
Mathis, Dale Hendry, Gail Shipley, Angie Ruiz, Deanna
L. McSwain
3.
Approval of Minutes: Kay Becker made motion to
accept minutes of the February 5 meeting. Ralph Grimes
seconded; motion passed.
that the College admit 11th and 12th grade students to the
Dual Credit program, and younger students will be
admitted as Early College High School students. John
Lencyk seconded the motion. Motion passed.
3.
Dr. Lee Sullivan reported Dual Credit for home schooled
students is on the rise.
4.
Jan Lockhart suggested involving marketing department
to get on the “Estela’s Escuelas” television show.
5.
Michael Cannon distributed the EPISD District Bulletin,
which was approved by the EPISD Board on Monday,
April 7. This bulletin will be used to aid other high
schools in developing their policies on Dual Credit.
6.
Daryle Hendry announced that EPCC will graduate the
first Dual Credit student with an Associates of Arts
degree during the same semester he graduates high
school.
7.
Dual Credit Task Force- Claude Mathis reported that a
proposal will go the president for including a stipend for
Dual Credit faculty and recommendations for more staff
positions.
Jan Lockhart made motion to accept minutes of the
March 3rd meeting. Kay Becker seconded; motion
passed.
Old Business:
1.
Dianna Williams reported information about Instructor
of Record Information regarding grades. She provided a
handout that cited EPCC policy stating that Deans are
responsible for ensuring that grades are submitted to the
Registrar’s office in a timely manner. Claude Mathis
recommended that this handout be presented to the Dual
Credit Task Force for approval to distribute to Dual
Credit Faculty. The committee agreed.
New Business:
2.
Dual Credit to 10th graders: Carolyn Buntyn reported on
the tests listed in the THECB criteria for 10th graders’
admissions to the Dual Credit Program. Currently, no
student with less than 11th grade standing has been
enrolled in Dual Credit. Early College High School, a
completely different program, accepts younger students.
The EPCC policy currently states that Dual Credit is for
11th and 12th grade students. Michael Cannon commented
the TASB policy says the same. After discussion, Angie
Ruiz made the motion that the committee recommend
1.
May meeting is cancelled due to Finals Week.
2.
Meetings with Dual Credit faculty are being arranged.
A motion was made by Daryle Hendry to adjourn, and Kay
Becker seconded. Motion passed.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
43
DUAL CREDIT COMMITTEE
MINUTES FOR 2006-2007
January 11, 2007
Cappetto’s Restaurant
Gail Shipley, District-Wide Economics Coordinator,
welcomed everyone and called the meeting to order at 3:00
p.m.
The group discussed their use of the Smart Start internet
capability.
Attending were: Carlos Aguilar, Dan Chavez, Mary Ervin,
Dennis Hammett, David Hohnholt, Louis Mollinary, and
David Toner
Carlos Aguilar announced that textbook selection would take
place during Spring 2007 and that instructions will receive
review copies of various authors.
The group welcomed David Honholt, who is on-site Dual
Credit Economics Instructor at Andress High School.
Gail reminded the Valle Verde instructors that Classroom
Evaluations would be conducted this semester.
Gail reminded the group that rosters can be downloaded from
EPCC webpage, and that the Official Rosters would be
available for pickup at the Registrar’s offices after January
25.
Gail had asked the group to bring suggestions for an
“Interesting Class” and the group offered their input. Several
ideas were presented, including inviting a spokesperson from
the Hispanic Chamber of Commerce to her classes,
presenting the evolution of money from the old “bit” to the
current “byte”, and conducting an informal auction.
The group discussed Census Date of January 25, and the
importance of recording student attendance and submitting it
ON TIME to the Registrar.
The syllabus was discussed. Gail handed out sample copies
of her Part 1 syllabus (see attached). She reminded the group
that the Part 2 District-Wide Official Course Description is to
be downloaded from the EPCC website and attached to the
Instructor’s Course Requirements (Part 1) as is on the
website.
She reminded the group that a copy should be taken to the
Dean’s office as soon as possible.
Gail announced that Spring Break will be March 12-18, and
that the dates published in the catalog are incorrect.
The meeting adjourned at 4:30 p.m.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
44
DUAL CREDIT COMMITTEE
MINUTES FOR 2005-2006
Minutes for the 2005-2006 academic year were not provided by the committee.
Z:/DUALCREDITMINUTES(COMBINED)
11/17/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
45