DISTRICT SAFETY COMMITTEE
For College Procedure
2.01.01.14: Committees
MINUTES FOR 2014-2015
(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)
November 21, 2014
Attending: Officer Daniel Chavez, Ivan Iniguez, Laura
Jimenez, Jacqueline Lomeli, Frank Lujan, Frances
Maldonado, Nancy Tharp
I.
Welcome
II.
Safety Share- Nancy, Ivan, Laura
Ivan spoke about the accident that occurred at the de
sanitation plant
III.
IV.
District Safety Committee Charge: To oversee and
establish criteria for the implementation of the
College safety program, College-wide; identify and
prioritize safety goals and establish action plans;
review Office of Risk Management and Safety
publications before printing; conduct a review of the
EPCC Safety manual every six months for SACS
accreditation; maintain open communication with
EPCC IE committees concerning safety issues; assist
Safety Corps members; and help make health and
safety activities an integral part of EPCC’s operating
procedures, culture, and programs.
H.
5.01.05.30 Emergency/Non-Emergency
Medical Care
I.
5.01.05.34 Safety Program
J.
5.01.06.10 Guidelines for Faculty and Staff:
in Cases of Threats of Injury to Self or Others
K.
5.01.07.10 Weapons on Campus
L.
5.02.01.10 Use of Campus Facilities,
Furniture, Fields and Other Assets for
District and Non-District Activities
V.
Training software discussed in February 2014
meeting, was not purchased. Online training will be
created using the College’s existing Blackboard
software.
VI.
The College is monitoring the Enterovirus B89 and
Ebola situations and has a task force ready to begin
implementing measures.
VII.
Universal precaution training by Jackie
Also from District Safety Committee Charge:
VIII.
Concerns?
College Policies/Procedures which may impact, or
be impacted by, committee recommendations [See
EPCC web page for College Procedure(s)]:
IX.
The College Safety Manual, Emergency Evacuation,
and Safety Corps will be the focus beginning in
January.
A.
2.01.01.14 Committees
X.
B.
4.10.07.10 Student Travel/Field Trip
Next meeting is scheduled for January 16th from
4:00-5:00 pm. The same room is going to be
requested.
C.
5.01.05.10 Security Surveys of Facilities
D.
5.01.05.14 Reporting of Bomb Threats
E.
5.01.05.18 Employee Identification Cards
and Key Issue/Control
F.
5.01.05.22 Fires and/or Explosions
G.
5.01.05.26 Reporting Facility Related
Emergencies
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
1
February 20, 2015
Attending: Ivan Iniguez; Rebecca McGill; Frances
Maldonado; Hyung Park; Office Chavez; Nancy Tharp
I.
Welcome – New Safety Specialist – Ivan Flores
II.
Safety Share – by Nancy Tharp
III.
District Safety Committee Charge: To oversee and
establish criteria for the implementation of the
College safety program, College-wide; identify and
prioritize safety goals and establish action plans;
review Office of Risk Management and Safety
publications before printing; conduct a review of the
EPCC Safety manual every six months for SACS
accreditation; maintain open communication with
EPCC IE committees concerning safety issues; assist
Safety Corps members; and help make health and
safety activities an integral part of EPCC’s operating
procedures, culture, and programs.
IV.
V.
Section I of the Safety Manual. Suggestions?
Approval as written?
VI.
Suggestions were made as to wording and
punctuation. The section will be sent to the
committee members for approval.
VII.
5.01.05.26 Reporting Facility Related Emergencies:
will be the next procedure to evaluate. Appropriate
departments will be contacted.
VIII.
Application for funding of Defensive Driving for
College employees using College vehicles is with
Grants Management to be submitted to Texas
Association of Public Schools.
IX.
In March, the Office will begin lab inspections to
comply with the Texas School Safety audit that is to
be completed by August 2015.
X.
The Office has been told to contact budget heads for
safety training, unless training is requested by
department(s).
XI.
Warm weather brings rattlesnakes out of
hibernation. We have dedicated biology instructors
who are trained and able to remove the snakes. List
of wranglers and their phone numbers.
XII.
Concerns? None
XIII.
Next meeting, March 20. Same place and time.
Also from District Safety Committee Charge:
College Policies/Procedures which may impact, or
be impacted by, committee recommendations (See
EPCC web page for College Procedure(s)):
A.
B.
C.
D.
2.01.01.14 Committees
4.10.07.10 Student Travel/Field Trip
5.01.05.10 Security Surveys of Facilities
5.01.05.14 Reporting of Bomb Threats –
Combined with 5.01.05.22 – **
E.
5.01.05.18 Employee Identification Cards
and Key Issue/Control
F.
5.01.05.22 Fires and/or Explosions – **
G.
5.01.05.26 Reporting Facility Related
Emergencies
H.
5.01.05.30 Emergency/Non-Emergency
Medical Care – **
I.
5.01.05.34 Safety Program
J.
5.01.06.10 Guidelines for Faculty and Staff:
In Cases of Threats of Injury to Self or
Others
K.
5.01.07.10 Weapons on Campus
L.
5.02.01.10 Use of Campus Facilities,
Furniture, Fields and Other Assets for
District and Non-District Activities
M.
Proposed Open Flame Electrical procedure –
**
** Submitted to VP 11/2014
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2
DISTRICT SAFETY COMMITTEE
MINUTES FOR 2013-2014
September 20, 2013
10.
11.
Attending: Martha Alaniz, Frances Maldonado, Hyung Lae
Park, Lt. Dagoberto Perez, and Nancy Tharp.
Guests: Jacqueline Lomeli, EPCC Safety Specialist;
Gustavo Chavez, EPCC Safety Clerk
I.
Welcome
II.
Safety Share – all members of the committee shared
safety tips, including the guests.
III.
Introductions
IV.
District Safety Committee Charge: To oversee and
establish criteria for the implementation of the
College safety program, College-wide; identify and
prioritize safety goals and establish action plans;
review Office of Risk Management and Safety
publications before printing; conduct a review of the
EPCC Safety manual every six months for SACS
accreditation; maintain open communication with
EPCC IE committees concerning safety issues; assist
Safety Corps members; and help make health and
safety activities an integral part of EPCC’s operating
procedures, culture, and programs.
V.
Safety Corps – Nancy Tharp
Emergency Preparedness for Cold Weather TBA
Committee members would like to have the fair at
the VV campus and smaller versions (perhaps not as
many tables, but same information) at
Transmountian campus, in the common area, and
Rio Grande campus, in the cafeteria area.
Committee members from those campuses would be
asked to help set up, man the tables, and cleanup.
Suggested timeframe was the week of November
11-14, RG on the 12th or 14th.
It was suggested that the community be invited to
attend. Marketing would be asked to help publicize
the event(s), both before and after, and photograph
the event(s).
VI.
Globally Harmonized System – Jackie Lomeli
presented an overview of the new hazard
communication standard. It was well received and
all questions were answered. Lt. Perez will help to
coordinate with the Police Department.
VII.
Other items – none at the time.
Tasks
Gustavo Chavez addressed the subject of holding a
safety fair in November as follows:
Next District Safety Committee meeting is
scheduled for November 15, in ASC-B 193 at 4:00
p.m.
November Safety Fair – Proposed topics and
suggested participants:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Holiday Recipes & Kitchen Safety- Culinary
Arts
Turkey Frying Safety – Jackie Lomeli
Christmas Tree Safety – Fire Tech – Frank
Lujan
Travel Safety - Travel & Tourism – Linda
Cropper
Fireplace Safety- Fire Tech – Frank Lujan
Heater Safety – Carbon Monoxide – Physical
Plant
Shopping Safety – EPCC Police Department
Cold Weather Safety – Extreme Weather
Task Force – invited by Mary Yanez, Senior
Adult Program
Safety Shares – Gustavo Chavez
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EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
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October 18, 2013
Attending: Martha Alaniz, Octavio Gonzalez, Frank Lujan,
Frances Maldonado, Rebecca McGill, Dr. Hyung Park, and
Nancy Tharp.
V.
Task – Critique the combination of Procedures
5.01.05.14 and 5.01.05.22 (attached)
Committee members made suggestions to update the
procedure. A copy of the revised procedure will be
sent to the members for approval.
Guests: Jacqueline Lomeli; Francisco Palomo.
I.
Welcome
II.
Safety Share – all members presented a safety share.
The YouTube video “Dumb Ways To Die” was
viewed.
III.
District Safety Committee Charge: To oversee and
establish criteria for the implementation of the
College safety program, College-wide; identify and
prioritize safety goals and establish action plans;
review Office of Risk Management and Safety
publications before printing; conduct a review of the
EPCC Safety manual every six months for SACS
accreditation; maintain open communication with
EPCC IE committees concerning safety issues; assist
Safety Corps members; and help make health and
safety activities an integral part of EPCC’s operating
procedures, culture, and programs.
IV.
VI.
Report on Stanton Building 2nd Floor Fire Drill –
students evacuated the building in 2:38 minutes.
Frank Lujan suggested that future drills be varied in
type (obstructed and unobstructed) and that some
drills be held unannounced.
VII.
Other items/Concerns
Danielle (Rebecca) provided information on the
Literary Fiesta to be held on Nov. 9 and requested
help or donations.
Information on the upcoming Fall Safety Fair will be
sent to the members.
VIII.
Next Meeting is scheduled for November 15, 2013.
Also from District Safety Committee Charge:
College Policies/Procedures which may impact, or
be impacted by, committee recommendations (See
EPCC web page for College Procedure(s)):
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
L.
2.01.01.14 Committees
4.10.07.10 Student Travel/Field Trip
5.01.05.10 Security Surveys of Facilities
5.01.05.14 Reporting of Bomb Threats
5.01.05.18 Employee Identification Cards
and Key Issue/Control
5.01.05.22 Fires and/or Explosions
5.01.05.26 Reporting Facility Related
Emergencies
5.01.05.30 Emergency/Non-Emergency
Medical Care
5.01.05.34 Safety Program
5.01.06.10 Guidelines for Faculty and Staff:
In Cases of Threats of Injury to Self or
Others
5.01.07.10 Weapons on Campus
5.02.01.10 Use of Campus Facilities,
Furniture, Fields and Other Assets for
District and Non-District Activities
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4
February 21, 2014
Attending: Laura Jimenez, Frank Lujan, Liz Ryan, Dr. Park
Hyung, Nancy Tharp, Officer Thomas.
6.
Visitor: Jackie Lomeli, Safety Specialist.
1.
Welcome – Nancy Tharp
2.
District Safety Committee Charge: To oversee and
establish criteria for the implementation of the
College safety program, College-wide; identify and
prioritize safety goals and establish action plans;
review Office of Risk Management and Safety
publications before printing; conduct a review of the
EPCC Safety manual every six months for SACS
accreditation; maintain open communication with
EPCC IE committees concerning safety issues; assist
Safety Corps members; and help make health and
safety activities an integral part of EPCC’s operating
procedures, culture, and programs.
3.
The College may purchase a new online training
system. If the purchase is approved, Safety Corps
will be the Beta test. Safety Corps Training will be
in four sections. The first two sections will be
online the other two will be on site. If you feel your
department might be interested in sharing this
system, please contact Liz Ryan.
a.
b.
c.
d.
e.
First section is information on who can be
members of the Safety Corps and their
expected duties.
Second section is basic Safety Corps training.
Videos will be available separately.
Third section will be hands on Fire
Extinguisher training.
Fourth section is site specific training that
will include that campus’ Police Officers and
Maintenance technician.
More in-depth emergency training resources
will be provided but, will be at the discretion
of the Safety Corps member.
Also from District Safety Committee Charge:
Liz Ryan gave the committee an update on the
proposed purchase of training software and other
new State mandated training subjects. Title IX
training is mandated for all employees having
contact with students. This would best be
accomplished with online training.
College Policies/Procedures which may impact, or
be impacted by, committee recommendations (See
EPCC web page for College Procedure(s)):
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
l.
2.01.01.14 Committees
4.10.07.10 Student Travel/Field Trip
5.01.05.10 Security Surveys of Facilities
5.01.05.14 Reporting of Bomb Threats
5.01.05.18 Employee Identification Cards
and Key Issue/Control
5.01.05.22 Fires and/or Explosions
5.01.05.26 Reporting Facility Related
Emergencies
5.01.05.30 Emergency/Non-Emergency
Medical Care
5.01.05.34 Safety Program
5.01.06.10 Guidelines for Faculty and Staff:
In Cases of Threats of Injury to Self or
Others
5.01.07.10 Weapons on Campus
5.02.01.10 Use of Campus Facilities,
Furniture, Fields and Other Assets for
District and Non-District Activities
4.
New Procedure for Open Flame/Electrical Fire
Hazards. Please Critique.
5.
If Physical Plant or Police Department have
employees needing GHS training. Please schedule
with Jackie Lomeli.
Present online training software in use by EPCC
takes at least two weeks before it is live and must be
done through our IT department. The proposed
software would allow the presenters to have it live
immediately after uploading.
Proposed software provides the capability track
participants, to email those needing training, keep
track of employees trained, and send reminders of
required training subjects.
Departments that would benefit from the proposed
software were discussed.
It was suggested that the new tenure process faculty
and lecturers be invited to be member of the Safety
Corps. A list will be provided.
7.
Next meeting is scheduled for March 21, 2014.
Jackie will contact our Police Department to see if
the Chief would like to have them trained.
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DISTRICT SAFETY COMMITTEE
MINUTES FOR 2012-2013
September 14, 2012
with the lab encounter? What precautions does
the lab have or need to have?
Attending: Martha Alaniz for Liz Ryan, Frank Lujan, Nancy
Tharp, Frances Maldonado, Rebecca McGill, Dr. Hyung
Park, Dr. Cathy Soto, and Nancy Tharp.
The wording for the Biology prep lab room use
needs to reflect the safety aspects.
Nancy Tharp acted as Chairman and Secretary
Members will submit suggestions.
1.
Welcome
Suggested that no one be allowed in the prep
rooms without having completed a specific
(OSHA) training and that there be a refresher
course mandated at a given time.
Safety Share was presented by Nancy Tharp. Each
member of the committee was given a Safety Share
pin and the assignment of presenting a Safety Share at
their next meeting, or in the classroom. Members are
to report back to Nancy when they have completed the
assignment.
The guidelines/rules will be submitted to the
other campus biology prep labs through the
Deans and Discipline coordinator to enable the
College to become uniform.
The District Safety Committee roster was checked to
be sure it was correct.
b.
2.
Members were given a copy of the guide and
asked to review it for spelling, punctuation, etc.
and report back.
Each member introduced themselves and told why
they volunteered to be on the committee.
3.
The guide will be printed and placed in labs,
main exits, and other identified places.
District Safety Committee Charge:
To oversee and establish criteria for the
implementation of the College safety program,
College-wide; identify and prioritize safety goals and
establish action plans; review Office of Risk
Management and Safety publications before printing;
conduct a review of the EPCC Safety manual every
six months for SACS accreditation; maintain open
communication with EPCC IE committees concerning
safety issues; assist Safety Corps members; and help
make health and safety activities an integral part of
EPCC’s operating procedures, culture, and programs.
4.
Emergency Response Guide for printing
Introductions
5.
The program was explained and discussed. The
District Safety Committee will be trained at the next
meeting to be part of the Safety Corps.
NWC will be the focus and ASC-B will follow. The
Safety Corps members and campus will be publicized
in order to generate interest in the program.
District Safety Committee will be trained as Safety
Corps members during the October meeting.
Tasks
a.
Safety Corps
Addition to EPCC Safety Manual – Biology
prep lab room use – basic draft was provided to
the members.
6.
Lab requesting was Biology Prep Lab at VV,
room A-2732.
7.
Members need more information concerning the
lab. What hazards would someone not familiar
Concerns
None at this time
Other items
Publicity – put Safety Share in the current College
newsletters. Faculty, Physical Plant, IT, etc.
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6
Try to be part of New Faculty Orientation. Most new
faculty do not know that there are two new employee
orientations they must attend.
See if Faculty Development credit can be earned by
attending Fire Extinguisher training, being part of the
District Safety Committee, or part of the Safety Corps.
See if the electronic billboards can be used to promote
safety – though Safety Shares.
Nancy Tharp proposed that meetings be held on a
regular basis, the 2nd Friday of the month at the same
time (4:00 – 5:00). The fact that faculty members will
not be available in December due to finals and may
not be available in January was discussed. Since the
committee is equally divided between staff and
faculty, it was decided that the meetings be held
monthly. Agendas will be emailed and those members
unable to attend my respond via email. Members in
attendance were in agreement.
District Safety Committee meetings will be held as
follows:
October 12, 2012 – ASC-B, room B193
November 9, 2012 – ASC-B, room B193
December 14, 2012 – ASC-B, room B193
January 11, 2013 – Room TBA
February 8, 2013 – Room TBA
March 8, 2013 – Room TBA
April 12, 2013 – Room TBA
May 10, 2013 – Room TBA
June 13, 2013 – Room TBA
July 14, 2013 – Room TBA
August 9, 2013 – Room TBA
Meeting was adjourned. Next scheduled meeting will be
October
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October 12, 2012
Attending: Interim Lt. Michael Guzman for Chief Ramirez;
Liz Ryan; Marina del Carman Casavantes; Laura Jimenez;
Gerard Perez; Frances Maldonado; Dr. Cathy Soto; Frank
Lujan; Rebecca McGill; Martha Alaniz; Nancy Tharp
1.
Welcome all and new member Martha Alaniz
2.
Safety Share was given by Danielle (Rebecca McGill)
3.
Introductions
4.
Criteria for Awarding Faculty Development Credits
was read.
5.
District Safety Committee Charge: To oversee and
establish criteria for the implementation of the College
safety program, College-wide; identify and prioritize
safety goals and establish action plans; review Office
of Risk Management and Safety publications before
printing; conduct a review of the EPCC Safety manual
every six months for SACS accreditation; maintain
open communication with EPCC IE committees
concerning safety issues; assist Safety Corps
members; and help make health and safety activities
an integral part of EPCC’s operating procedures,
culture, and programs.
a.
Update the District Safety Committee Charge

b.
6.
Liz Ryan wanted the committee to read
over the charge and see if it needed to be
updated/changed, particularly the part
concerning review of the Safety Manual.
She suggested the time be changed from
every six months to annually. The
committee should respond with their
suggestions, if any, via email.

Marina del Carman Casavantes suggested
that the committee set priorities for the year
and work on the Safety Manual. Expand
the QEP to include students helping with
audits.

Danielle (Rebecca McGill) suggested
finding a way for the Faculty to be given
emergency evacuation training during
Faculty Development Week. Nancy is to
prepare a packet with a 10 minute
presentation to reach the greatest audience.
7.
Assisting with safety audits; simple
checklist of physical surroundings was
given to each member.

Having members assist with
chem/biology/microbiology
surveys/inspections was suggested. Some
members did not feel comfortable with
being assigned that task as they have little
or no experience in that area. But, with a
simple checklist it would be feasible.

Taking charge of the Safety Corps
organization at their campus
Tasks
a.
Election of Chair, Co-Chair, and Secretary
Chair – Nancy Tharp
Co-Chair – Cathy Soto
Secretary – Martha Alaniz
b.
Safety Manual; Section VII; Instructional
Classroom/Laboratory Safety/Lab Safety
Instructions – draft – new changes were brought
and will be forwarded to members for approval.
c.
Emergency Response Guide for printing – not
addressed
Office of Risk Management & Safety (ORMS):
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
What do you think the District Safety
Committee should be doing?

Inspections of RG Sonography & Physical
Therapy Labs
RG Chem/Bio/Microbiology Prep Lab
compliance
National Fire Protection Week – materials and
advertisement
Texas Junior Collage Audit Report to Pres.
Serrata and Dr. Roberts generated from the
required Texas Safety and Security Audit of
EPCC. Report to be provided to the Board in
November.
Work station analysis’
Checked with Physical Plant regarding
classroom capacity
Ads to Tejano Tribune
Provided first aid supplies
Attended conferences regarding Gangs and
Drug Trends
2 classes on Portable Fire Extinguisher training
Participated in New Faculty EXPO
8.
Safety Corps training – will be given at the meeting in
November
9.
Concerns
Suggestions:
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8
10.
Other items
Find ways to market safety – perhaps a full time
coordinator.
11.
District Safety Committee meetings will be held as
follows:










12.
November 9, 2012 – ASC-B, room B193
December 14, 2012 – ASC-B, room B193
January 11, 2013 – Room TBA
February 8, 2013 – Room TBA
March 8, 2013 – Room TBA
April 12, 2013 – Room TBA
May 10, 2013 – Room TBA
June 13, 2013 – Room TBA
July 14, 2013 – Room TBA
August 9, 2013 – Room TBA
Next scheduled meeting will be November 9, 2012
Proposed training: Safety Corps Member training
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9
November 9, 2012
Attending: Liz Ryan, Maria del Carmen Casavantes, Dr.
Hyung Park, Frank Lujan, Rebecca McGill, Nancy Tharp.
1.
Welcome – Members completed the EPCC Safety
Corps Member Survey.
2.
Safety Share – Rebecca McGill
3.
Old Business
a.
Update the District Safety Committee Charge –
Tabled until December meeting

Changing charge to review of the Safety
Manual annually instead of every six
months.

Marina del Carman Casavantes suggested
that the committee set priorities for the year
and work on the Safety Manual. – No
priorities received since last meeting on
10/12/12.
4.
Expand the QEP to include students
helping with audits. – Details not addressed
yet.

Danielle (Rebecca McGill) suggested
finding a way for the Faculty to be given
emergency evacuation training during
Faculty Development Week. Nancy is to
prepare a packet with a 10 minute
presentation to reach the greatest audience.
a.
c.
d.
e.
f.
g.
h.
i.
5.
What do you think the District Safety
Committee should be doing? – Tabled until
December meeting.
b.
Suggestions:
c.



c.
Assisting with safety audits; simple
checklist of physical surroundings was
given to each member.
Safety Manual; Section VII; Instructional
Classroom/Laboratory Safety/ Lab Safety
Instructions – Proposed changes emailed to
committee members. – Tabled until
December meeting.

Emergency Response Guide for printing Tabled until December meeting.
Reminder to change fire/smoke/carbon
monoxide batteries and help others with gifts if
done. Mailed out gifts. Tracking responses.
National Fire Protection Week – assisted RG
Campus Life in promoting with a game.
Handed out NFPW materials
Called meeting of Behavioral Intervention
Team creation task force to revisit the program.
Submitted safety information to Physical Plant
newsletter and Faculty newsletter.
Ads to Tejano Tribune
Inspection of Medical Assisting Technology
lab at RG.
Assisted Physical Plant with medical waste
disposal issues.
Safety Concern Inspections
TM building walkthrough
Members not completing the EPCC Safety
Corps Member Survey, did so at this time.
Members were given a copy of the EPCC
Safety Corps Guidelines and the guidelines
were gone over verbally.
PowerPoint was used in the training.
6.
Concerns
7.
Other items
a.
Having members assist with
chem/biology/microbiology
surveys/inspections was suggested. Some
members did not feel comfortable with
being assigned that task as they have little
or no experience in that area.
Taking charge of the Safety Corps
organization at their campus

Safety Corps training –
a.
b.
Minutes from October meeting- minutes
were approved via email
Office of Risk Management & Safety (ORMS):
b.


b.
c.
8.
District Safety Committee requests that
mandatory evacuation training
District Safety Committee suggests mandatory
safety training
District Safety Committee proposes that IE
committees provide evacuation diagrams
where needed on their sites.
District Safety Committee meetings will be held as
follows:
Approvals
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10









9.
December 14, 2012 – ASC-B, room B193
January 11, 2013 – Room TBA
February 8, 2013 – Room TBA
March 8, 2013 – Room TBA
April 12, 2013 – Room TBA
May 10, 2013 – Room TBA
June 13, 2013 – Room TBA
July 14, 2013 – Room TBA
August 9, 2013 – Room TBA
Next scheduled meeting will be December 14, 2012
Proposed training: Portable Fire Extinguisher training
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11
June 14, 2013
Attending: Gustavo Chavez, guest speaker; Liz Ryan;
Nancy Tharp; Maria del Carmen Casavantes; Laura Jimenez;
Frank Lujan; Martha Alaniz; Teresa Turon from EPCC PD.
I.
Welcome
II.
Safety Share by Martha Alaniz – Know your exits
from any building you are in.
IV.
Hazards reported to Physical Plant are not being
addressed. It is suggested that the employees
reporting the hazards cc ORMS.
V.
III.
Concerns
Other items
Liz will ask that someone from Physical Plant be
added to the DSC.
Summer Safety Share Fair – Gus Chavez
VI.
A.
Presentation – the Safety Share Fair focus
areas and preview of the PowerPoint that will
be used to market Summer Safety and the
upcoming fair.
District Safety Committee meetings will be held as
follows:


July 12, 2013 – ASC-B, room B-193
August 9, 2013 – ASC-B, room B-193
Tables will be set up for:
1.
2.
3.
4.
5.
Safe Grilling – Culinary Arts – Recipe
cards
Heat Safety – TBA – Heat Safety Cards,
Lanyards for water bottles, water
Lawnmower Safety – TBA – Ear plugs
Pool Safety – Laura Jimenez – Sunblock
cloths
Safety Shares – DSC - List of Safety
Shares made up from DSC members
B.
Date and time of fairs – Gus is still getting the
dates.
C.
Assignments – most are as follows. Culinary
Arts will be assisting with the “Safe Grilling”
table.
Laura will man the “Pool Safety” table and
will ask another instructor to help at the
“Summer Heat” table.
DSC will have a table promoting “Safety
Shares” and will hand out a list of them to
participating employees. They will let the
employees know how to get credit for
presenting a Safety Share.
Part of the Fire Tech program requires the
students to make a presentation. He will
allow the students to make presentations at
the fair to meet this requirement.
T-shirts will be provided to the DSC members
who participate in the Safety Share Fair.
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DISTRICT SAFETY COMMITTEE
MINUTES FOR 2011-2012
October 28, 2011
After discussion, the following were chosen
and suggested:
Attending: Elizabeth Ryan, Gerry Perez, Richard I. Falvo,
Alma Loya, Roberto Gonzalez, Erin McCann, Alfredo
Rodriguez, Robert Yarbrough, Cathy Soto, Nancy Tharp,
MariCarmen Casavantes
I
Welcome
II.
Introductions
III.
Recent Concerns
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.






ASC Parking
Compact Fluorescent Lights
Crowded halls at NWC when vendors are there
Desks in halls at NWC
Pipe sticking up in floor in front of whiteboard
at RG
Fire extinguishers needing inspected
VV Pigeon droppings
Blocked door at TM
Hazard caused by construction near VV Bldg.
C stairwell
Water damage to Modular Village building at
VV causing person to fall




B.
IV.
PowerPoint presentation
What can be done to reach/teach everyone?
It was suggested that members from the
Campus IE teams could serve on the District
Safety Committee to enable a better free-flow
of information and communication to and from
each committee.
Concerns and recommendations or actions already put
into place were discussed.
Pigeon droppings was the subject seen as an ongoing
concern. Erin McCann pointed out that pigeon
droppings tend to be hazardous due to bacteria.
Different abatement measures were discussed and
discarded. Installing more spikes to keep pigeons
from roosting was recommended and will be
forwarded to Physical Plant by the Office of Risk
Management and Safety.
5 Minutes at General Session
5 Minutes at Division Meetings
Mandatory Training
Faculty Development – How to integrate
into curriculum
Evacuation Drills
Adding District Safety Committee
members names to the Office of Risk
Management and Safety web site.
Contests between faculty, staff, and
students.
Fliers
Table at Health Fairs, Recycle Day, etc.
Online training - mandatory
As far as communication to employees in an
emergency situation, the committee was
informed that the Emergency Management
Team had created a sub-team to look into the
subject.
VI.
Coming soon to a computer near you – “Safety
Manual revisions” part 1
The Office of Risk Management and Safety will begin
sending out parts of the College Safety Manual via
email for review and revision beginning in November.
Since most College Policies and Procedures are being
either revised or rewritten by specific or assigned
departments, the ones relating to the District Safety
Committee will be addressed at a later date.
V.
Tasks
A.
How to educate our employees on emergency
measures (from Emergency Management
Team)
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13
May 29, 2012
Attending: Esperanza Gomez, Erin McCann, Richard
Stevens, Officer Michael Guzman, Elizabeth Olguin-Ryan,
Nancy Tharp, Alma Loya, Gerard Perez
Welcome
2.
Safety Share
Reminder to present a Safety Share at all meetings.
Safety Shares were presented.
4.
PowerPoint presentation for Faculty Development
Week
Members will choose a meeting to attend during
Faculty Development Week and present the
PowerPoint. Then they will report back to the
Committee.
1.
3.
5.
6.
Concerns:
Safety Corps program changes.
VV Early High School students in the Parking lot B
and on College Circle are not paying attention to
traffic. What can be done?
Begin with one campus (NWC)
Train Safety Corps members
Meet and coordinate with campus police
Have drills and tabletop exercises
Go to the next campus (TM
NWC – there is one woman in the office between
semesters. During semesters, there are 6 or 7 women
in the office. Liz suggested contacting the deans.
Members are concerned with “Active Shooter”
scenarios. We will check with the PD for training.
VV – Right of way where Estudiante Crt. feeds into
College Circle was discussed. Officer Guzman
informed us that the vehicles merging onto College
Circle should yield to oncoming vehicles.
Emergency Evacuation Guides
Newest printing was distributed.
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DISTRICT SAFETY COMMITTEE
MINUTES FOR 2009-2010
September 10, 2009
Attending: Elizabeth Olguin-Ryan, Daniel Vasquez, Sandy
Hoey, Nancy Tharp, Sharon Dickinson, Esperanza Gomez,
Roberto Gonzalez, Patricia Gunnells, Marisela Lujan, Moses
Megliorino, Melvin Patridge, Gerard Perez, Richard Stevens,
Robert Yarbrough
1.
Safety Share
2.
Introduction of members
•
•
3.
•
•
•
•
•
•
•
•
Chair
Co-chair
Secretary
8.
Draft was looked over
How quick does the staff know when someone
comes down with H1N1?
Concerns: Be careful with Hippa or Ferpa
Regulations
24 Hrs we are considered contagious before you
even show any signs or symptoms
Not feeling well stay home
PD cannot make anyone leave
Diabetic/ Insulin having no sharp disposals boxes
New janitorial contract
Kids cannot get in the bathroom (sharp boxes)
Emergency evacuation on multi story campuses
Talk to paramedics about Disability people being
evacuated
Ramp Idea
Housekeeping
Rick Lobato/ Ruben Gallardo
Emergency and Disaster guidelines – put in
libraries’
Safety Corps.
•
•
Sharon be sure she is there
Work on handouts
9.
National Fire Prevention Week
10.
Open Floor
•
IE sexual harassment something similar handout
– take home- cashiers – signs symptoms web site
11.
Meeting Dates
12.
Conclusion
Proposed new Hand Washing Poster
•
•
•
•
•
•
6.
E-Mail will be sent to nominate positions for
Cabinet
When meeting opened only eight people present
24/7 2 200 change in manual it has 2012
Fliers in mail boxes instead of E-Mails
Fire drill once a yr. or ea. Semester
Emergency Evacuation Training
•
•
•
•
•
Communicable and Transmittable Disease Control
Procedure Draft – Review for any corrections.
•
•
5.
7.
Election for:
a.
b.
c.
4.
•
•
•
Went with last year’s hand washing poster (CDC)
Craft fairs
Log on our web page on updates
Tejano Alert
Revisions on HIPAA or FERPA Regulations
General Purpose things
Safety Manual
•
•
•
•
Want to see it revised and shortened, make it
smaller and more general
Done by disciplines
Fix grammatical errors
SAC Accreditation 2013
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15
February 11, 2010
Attending: Elizabeth Olguin-Ryan, Sharon Dickinson,
Esperanza Gomez, Patricia Gunnells, Marisela Lujan, Melvin
Patridge, Alfred Rodriguez, Richard Stevens, Robert
Yarbrough, Nancy Tharp
1.
f.
7.
Student injury reports should be provided
without name or SS# or ID# - location and type
of injury only
Look into DSC having mini 1st Aid Training through
Marta De La Fuente. Also see about CPR.
Safety Share promotion
a.
Because I Care
Next Meeting will be Friday, April 16th at ASC B-445 at
either 1:00 – 2:30 or 3:00 – 4:30 for Safety Corps training.
The District Safety Committee will hold a poster
contest to generate interest in the Safety Share
program. Pictures with items that will be earned
by submitting multiple safety shares will be
created and posted on the web page.
2.
“Take Safety Home” fair
The District Safety Committee will reserve a table at
the CSA Craft Fairs. The table will be manned by
committee members. There will be a three minute
PowerPoint presentation showing EPCC Emergency
Evacuation Procedures with handouts. A sample 72
hour kit with handouts will also be demonstrated.
Ready.gov will be posted. Pens from Risk
Management will be given out.
3.
Emergency and Disaster Preparedness Guidelines
Robert Yarbrough will correct the current version.
Information on the Tejano Alert will be added. After
approval of the rewrite and with the OK of the Police
Department, printed copies will be given out with the
parking stickers.
4.
Safety Corps
Tentative schedule of training in conjunction with
District Safety Committee meeting will be held on
April 16th. The training will consist of Emergency
Evacuation, Fire Safety, and hands on Portable Fire
Extinguisher.
5.
H1N1 Vaccinations will be given by the City
Department of Health on March 4th from 2:00 – 4:00
pm in the Valle Verde Cafeteria Annex
6.
Concerns
a.
b.
c.
d.
e.
Rio Grande Building B – doors from stairwells
have no windows.
VV SSC 052 – occupancy: not enough air flow
MDP – Students parking and driving on dirt.
Parking lots are full
MDP – no motorcycle parking
VV LRC – Yellow tape on exit door.
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16
April 16, 2010
Members attending: Elizabeth Ryan, Nancy Tharp, Gerard
Perez, Sharon Dickinson, Melvin Patridge, Richard Stevens,
Alfredo Rodriguez, Patricia Gunnells, Esperanza Gomez,
Robert Yarbrough,
District Safety Committee meeting was combined with Safety
Corps member training. Participants were trained on the
emergency evacuation procedures, fire safety, and portable
fire extinguisher use.
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9/9/15
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
17
DISTRICT SAFETY COMMITTEE
MINUTES FOR 2008-2009
October 28, 2008
Attending: Marisela Lujan, Melvin Patridge, Albert
Burnham, Liz Ryan, Daniel Vasquez, Nancy Tharp.
c.
Suggestion of videos on evacuation to help faculty
know how to get out of the building.
1.
Safety Share – Nancy Tharp
d.
Training for chiller emergency equipment needed
2.
District Safety Committee information from Ron Stroud
via Outlook (attached)
e.
Old MSDS from Physical plant need to be sent to the
Risk Management office.
a.
b.
c.
f.
Dim lighting at VV – same as MDP, nothing can be
done except replace the system
g.
Water leak by the VV copy center – Physical Plant is
aware and looking for source
h.
Hazards of requiring departments from the ASC A
building to walk to ASC B building to pick up mail.
Falls, back injuries, and traffic. Not correct footwear
for job.
Standing Committee Roster 2008-2009
2007-2008 Report
Copy of email sent by Ron Stroud
3.
Proposed new Hand Washing Poster (attached) – OK’d
by committee. Will be submitted for posting.
4.
Proposed College Procedure 5.01.05.38 Open
Flame/Electrical Fire Hazard Procedure -- OK to be
processed.
5.
Conference on “Building a Student Intervention Team
to Prevent Campus Violence” July 28 – 30th. (attached)
6.
September is Emergency Preparedness month.
Information has been given to the Faculty Newsletter
and the Master Calendar.
7.
Evac-u-trac training is being set up with PD for Safety
Corps members.
8.
Chemistry departments have provided ORMS with a
current list of chemicals. The list has been expanded to
include the CAS#. MSDS’s for each chemical is being
downloaded.
9.
Tejano Alert (attached)
10. Walkthrough of ASC Building B with committee
members. – All members present have been in the
building previously.
11. Next meeting proposed date. – Thursday, 16th October,
3:00 pm – location to be announced.
Also discussed:
a.
Temporary agency employees – safety
b.
Future fire drills to be held at all EPCC sites, beginning
with the ASC buildings.
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18
DISTRICT SAFETY COMMITTEE
MINUTES FOR 2007-2008
October 24, 2007
ASC A-201
committee. Members will be the liaison to their
respective campus in bringing safety to the forefront of
the employees and students. They should become Fire
Wardens, help with general inspections of their
campus, be the contact person for campus safety
concerns, and be actively involved in promoting safety
at their campus. If any member feels unable to
perform the duties required by this committee due to
other obligations or conflict with work hours, they
have been asked to speak to Ms. Olguin-Ryan.
Members Present:
Elizabeth Olguin-Ryan
Nancy Tharp
Cecilia Hines
Mari Reyes
Alfredo Rodriguez
Administrative Liaison
Office of Risk Management &
Safety
MDP
ASC
TM
Members Absent:
Gerard Perez
Carol Attel
Rafael Ramirez
Albert Burnham
NWC (He called to say he would
not be able to attend due to an IE
meeting that was scheduled at the
same time.)
Lomaland
RG
VV
VI.
When asked why, in the last survey, the majority of
committee members felt they could not competently
address the committee’s charge the members present
decided it was due to the lack of support. Last fiscal
year the committee met twice, once in July and once in
August.
VII.
The members elected to meet on November 21st at
3:00 pm at the ASC in room A-201. The Chair, Cochair, and secretary elections will be discussed.
The meeting began at approximately 3:00 pm.
Marie Reyes indicated that her IE committee was meeting the
same day and time.
I.
Ms. Olguin-Ryan welcomed the members of the
committee and voiced her appreciation for their
attendance and commitment to safety at the College.
II.
It is proposed that representatives from the Police
Department and Physical Plant become members of
the committee. All members in attendance agreed.
III.
Some of the concerns of the attending members were:
VIII. The Office of Risk Management & Safety will try to
line up a guest speaker for the next meeting.
IX.
Other topics that will be addressed at future meetings
will be the College evacuation plan, active shooter
response, how to conduct an inspection, fire safety,
and root cause analysis training. These subjects may
be presented by guest speakers.
The meeting was adjourned around 4:30 pm.
MDP – No automatic doors at the Reading Lab, ESL
lab, and tutoring. Unsure if there are automatic doors
at any of the restrooms.
ASC – Parking lot lights--Are there any other exit than
the ones leading to Viscount and the one lead to
Hunter that can be used in case of an emergency
evacuation? When there is a function going on at the
A building, the traffic gets backed up as everyone tries
to exit.
IV.
A PowerPoint outlining the duties of committee
members was shown.
V.
Ms. Olguin-Ryan asked the members to think about
the commitment involved in being a member of the
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19
November 21, 2007
ASC A-201
Members Present:
Elizabeth Olguin-Ryan
Nancy Tharp
Cecilia Hines
Alfredo Rodriguez
Albert Burnham
Rafael Ramirez
Administrative Liaison
Office of Risk Management &
Safety
MDP
TM
VV
RG
Carol Attel
Mari Reyes
Safety Corps training will be offered in January to
enable the Committee members to attend. Evacuation
training will be the focus.
VII.
Having a “Safety Share” at the beginning of all
College meetings was discussed. The idea will be
presented to the Cabinet as soon as possible for
approval.
VIII. Presentations on evacuation for students was discussed
as a much needed endeavor.
Members Absent:
Gerard Perez
VI.
NWC (He called to say he would
not be able to attend due to an IE
meeting that was scheduled at the
same time.)
Lomaland – actually at VV
Has asked to be removed from this
committee.
IX.
Fire Drills were discussed. They would enable all
employees and students to become familiar with
College evacuation procedures as well as test the
College fire alarm systems.
X.
Questions concerning how to help the handicapped
were brought up. This issue will be discussed in depth
at a later time.
XI.
Committee members were asked to pass the word
along to unplug office Christmas lights at night.
XII.
Committee members were shown the list of College
procedures on the Standing Committee Roster for the
District Safety Committee. They were asked to look
over these procedures to see if any could be combined,
or if there were changes that might need to be made.
The meeting began at approximately 3:00 pm.
I.
II.
Ms. Olguin-Ryan welcomed the members of the
committee. She indicated that the committee would be
more active than it had been in the past and asked that
anyone wishing to be removed from the committee let
her know so they could be taken off the membership.
The need to change the charge was discussed.
Members were asked to formulate ideas on the new
charge and bring those ideas to the next meeting where
the combination can be molded into a single charge.
III.
Discussion of changing the term from 2 years to 3
years was discussed with pros and cons. The
committee will make a decision at the next meeting.
IV.
Ms. Olguin-Ryan informed the members about the
change from Fire Warden, with its duties, to the newly
created Safety Corps, with its expanded, safetyorientated duties. She spoke about the last Fire
Warden training, held at the ASC, relating the poor
attendance. The Safety Corps concept has been
presented to the Cabinet and approved. It is
recommended that at least one person from every
department in the College, preferably two, become
members of the Corps. District Safety Committee
members will work closely with the Safety Corps
members at their respective campus.
V.
A “calling-tree” was discussed. The District Safety
Committee members would call Safety Corps
members during any emergency so the Corps members
could, in turn, call employees of their department. The
“calling tree” would also be used to forward pertinent
information to College employees.
XIII. The meeting was adjourned at 4:45 p.m.
XIV. The next meeting will be in January. Date and time to
be chosen.
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20
April 3, 2008
Members attending: Liz Ryan, Alfredo Rodriguez, Albert
Burnham, Melvin Patridge, Gerard Perez, and Nancy Tharp
1.
New Committee Charge
Current Charge: To develop, update and oversee the
implementation of a comprehensive safety plan for the
District, including special attention to the adequate
provision and use of safety equipment in laboratories and
other hazardous areas.
Members will consider wording of a new charge and
bring their suggestions to the next meeting.
Designated meeting date
No consistent date was chosen. Next meeting will be
held May 1, 2008, at the ASC, room A-141.
Officer election:
Chair – Nancy Tharp
Co-Chair – Gerard Perez
Secretary – Alfredo Rodriguez
2.
3.
4.
Publications update from ORMS for review:
Members will review for next meeting.
a.
b.
Emergency and Disaster Preparedness Guidelines
Emergency, Evacuation, and Accident Guidelines
Suggestions: District Safety Committee information
will be added to the Office of Risk Management and
Safety web page. Add more members, replace Carol
Attel at VV. Some ideas put forth to make safety and the
Committee more visible; participate in health fairs;
promote safety awards; and posters.
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21
May 1, 2008
c.
Attending: Cecilia Hines, Officer David Leslie, Melvin
Patridge, Gerard Perez, Marisela Lujan, Nancy Tharp
1.
Approval of April 3, 2008 Minutes – Minutes approved
2.
Gardening and Back Safety – “Take Five for Safety”
publication from the Texas Department of Insurance on
ORMS web page. Access is under Take Safety Home
link for employees to print the document.
3.
8.
Mr. Patridge is researching a type of frame or box
that could be mounted in the bathrooms that would
enable the signage (i.e. hand washing, etc.) to be
changed out.
Motion to adjourn meeting by Mr. Patridge, second by
Ms. Hines.
Minutes approved by Cecilia Hines 5/5/08 (via email),
Gerard Perez 5508(via email), and Nancy Tharp 5/5/08.
New Committee Charge - Approved new charge will
read:
To oversee and establish criteria for the implementation of
the College safety program, College-wide; identify and
prioritize safety goals and establish action plans; review
Office of Risk Management and Safety publications before
printing; conduct a review of the EPCC Safety manual every
six months for SACS accreditation; maintain open
communication with EPCC IE committees concerning safety
issues; assist Safety Corps members; and help make health
and safety activities an integral part of EPCC’s operating
procedures, culture, and programs.
Ron Stroud’s office will be contacted with the change and the
addition of the new member.
4.
Publication suggested corrections/additions/changes
Approved – Update of Emergency and Disaster
Preparedness Guidelines tri-fold.
Approved – Change of Safety Program booklet to
Emergency, Evacuation, and Accident
Guidelines tri-fold.
5.
Office of Risk Management & Safety web page –
Committee members will look at the web site and offer
any suggestions.
6.
Next meeting proposed date – Thursday, June 5, 2008 –
Approved, ASC A-141 has been reserved for that date
at 3:15 pm.
7.
Discussion:
a.
First aid supplies for Physical Plant vehicles.
Physical Plant needs to purchase the vehicle first
aid boxes (suggested Grainger, Nova Safety or
NorMed), ORMS will provide the first aid supplies.
b.
Cecilia Hines discussed with Mr. Patridge and
Officer Leslie the pros and cons of having sensors
placed in the door of the reading/computer labs at
MDP to aid handicapped students have access to
the labs. She will get in touch with Javier Cisneros,
Physical Plant, to see what the options are.
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22
June 5, 2008
Attending:
Tharp
Liz Ryan, Officer David Leslie, Nancy
Excused:
Marisela Lujan, Gerry Perez, Cecilia Hines
1.
Approved May 1, 2008 minutes were submitted to Ron
Stroud and are on the College web page.
2.
New Committee Charge was forwarded to Ron Stroud
with the May minutes.
3.
4.
Sun Safety and Sunglasses Safety are the topic for
June. The links to be able to view or print the
information is found on the ORMS web page, under
“Take Safety Home”.
c.
Evacuation diagrams needed in ASC Building B
d.
Illuminated Exit signs needed in hallway, ASC
Building B
e.
Ventilation fan for Cosmetology still not installed.
Last addressed: January 2008.
f.
Massage Therapy emergency evacuation.
g.
Slippery floors at ASC (especially break room) -this issue was addressed previously with no
results. Will be addressed again.
h.
Signs outside of ASC for public to find
departments will be requested.
ASC concerns:
5.
Other campus’ concerns? None at this time
a.
“Street” through the ASC needs new stripes to be
painted -- PD is looking into the concern
6.
Safety Share lapel pins were ordered. Has anyone
presented a safety share? Only Risk Management
b.
Stop sign from Building B parking lot is being
run--PD is looking into the concern
7.
Next meeting proposed date: Date will be solicited by
email
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23
July 11, 2008
Attending: Gerry Perez, Melvin Patridge, Albert Burnham,
Cecilia Hines, Marisela Lujan, Nancy Tharp.
1.
ASC slippery floor – still working on it.
2.
Ventilation fan for Cosmetology – Mechanical Engineer
to contact Physical Plant on Monday per Rick Torres.
3,
RG Garage – Rick Torres advised that Henry Ng has sent
a letter stating the garage is safe. ORMS has asked for a
copy of the letter. (Henry K Ng & Associates Consulting
Engineers, Inc.?)
4.
Upcoming conference on “Building a Student
Intervention Team to Prevent Campus Violence” July 28
– 30th. Synopsis will be given at next meeting.
5.
Safety Share pins have been received.
6.
Heat Safety is the topic for July. The links to be able to
view or print the information is found on the ORMS web
page, under “Take Safety Home”.
7.
Compilation of chemical lists, District wide, has begun.
Chemistry departments have been asked to provide
ORMS with a current list of chemicals. The list will
expanded to include the CAS# and each chemical linked
to an MSDS. The lists and MSDS will be placed on
dedicated computers in each area. The computers will
have only a mouse to look for the needed MSDS, no
internet access.
8.
Other campus’ concerns?
Water accumulation at the VV campus street by
Building C, before the road to the underpass. – Mr.
Patridge says Physical Plant is aware of the issue
and is planning to resurface the parking lots and the
street.
b.
NWC – High school students are walking through
the ditch between the College and the High School.
The concern is that someone might fall and get hurt.
A bridge had been recommended by the IE
committee, but there are no funds.
At MDP they had the same problem, people walking
where there was no walkway. Signs were posted to
inform the people that the area was not a walkway
and that they were walking at their own risk.
After Chemistry, other departments will be asked for
their lists:
Physical Plant
Automotive shop
Automotive lab
Art lab
Others
a.
9.
c.
VV – Skateboarders in the underpass, especially in
the tunnel. Their skateboards are scraping the paint
off the rails and causing the concrete steps to chip.
The College PD tries to keep them away. Perhaps
signs should be posted.
d.
MDP – Lights in the older parking lot are not bright
enough. This issue has been discussed before. Mr.
Patridge explained that the old lights could not be
made brighter without rewiring.
e.
VV – Concern for the safety of Early College
students walking through the parking lot to the
cafeteria. Mr. Patridge told us that there is a plan to
make walking areas for the students and that a
parking area is planned for their buses.
f.
NWC – Early College students have been using the
main building until their classrooms are finished.
The students were fairly noisy and disruptive going
to and coming from class and going to the cafeteria.
Next meeting proposed date.
Tentative set for Friday, September 12th at 3:00 pm. An
email will be sent to the committee members for
confirmation.
Z:/DISTRICTSAFETY MINUTES(COMBINED)
9/9/15
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