Office of Institutional Effectiveness
The Best Place To Start
Standing Committee Improvement Report For 2014-2015
In accordance with College Procedure 2.01.01.14, Committees, the Office of Institutional Effectiveness, each May, requests the chairs of the College’s standing
committees to submit the Annual Standing Committee Chairs’ Year-End Improvement Report to inform the President of the College concerning the decisions and
effectiveness of the standing committees. The data are used to create this Standing Committee Improvement Report, which is available on the College web site:
http://www.epcc.edu/InstitutionalEffectiveness/Pages/StandingCommitteeImprovementReportbyCommittee.aspx .
TENURE COMMITTEE
CHARGE: The President will appoint the Tenure Committee based on the College Procedure on Committees (2.01.01.14: Committees). The Tenure Committee will
convene for the purpose of reviewing the tenure application materials, interviewing candidates and their respective supervisors with consideration as to the criteria as outlined
in Section VII of this Procedure Statement. Each member of the Tenure Committee will determine whether the tenure candidate should be recommended for tenure, not
recommended for tenure, or should be extended a sixth year due to extenuating reasons. Each member of the Tenure Committee will sign the processing form and
designate their individual recommendation (Tenure Committee Recommendation, Form #7). A minimum vote of two-thirds of the Tenure Committee is required for a
recommendation for tenure to be granted to a candidate, or for the recommendation for the granting of a sixth probationary year of employment. The Administrative Liaison is
a non-voting member of the committee (See College Procedure 2.01.01.14: Committees). Recommendations will be forwarded to the President through the Administrative
Liaison for those candidates who have successfully met the College’s criteria for tenure, for those candidates who are not recommended for tenure, and for the candidates for
whom a sixth year is recommended for extenuating reasons. [The charge is found on page 1, Section I, of College Procedure 3.07.02.10: Tenure Review and
Recommendations.]
Academic
Year
2014-2015
I. Response to last Year’s Chair’s recommended Plan
of Action
II. Recommendations and Receiving Administrator(s)
III. Recommended Plan of Action (e.g. Objectives) for
the Committee during the next Academic Year
1.
Continued the process of updating, editing, modifying,
and enhancing the Tenure Policy and Procedure (3.07.02.10).
2.
Submitted the proposed Tenure Policy and Procedure
to the Administrative Liaison’s office for formatting as required by
EPCC.
3.
Provided an orientation of the proposed Tenure Policy
and Procedure revisions to the Faculty Association in preparation
for the formal review process set forth by EPCC.
4.
Designed and implemented customized Faculty
Development workshops for each tenure-track year group;
administrators; and peer review committee members.
5.
Maintained active continuous improvement oversight
of the faculty development process through thoughtful
consideration of written and verbal feedback from major
stakeholders in the process (faculty and administration).
1.
As individuals come from varied backgrounds and
disciplines, the Tenure Committee successfully considered the
input of each member and reached conclusions in the best
interest of EPCC as an institution.
2.
The Tenure Committee modified the customized
Faculty Development workshops to provide additional time for
training, as needed; effective room assignments; and other
benefits based on Committee observations and feedback from
others involved in the process (tenure-track faculty; peer review
members; and administrators).
3.
Tenure Committee membership was increased from 2
years to 3 years. Appointments remain staggered. In so doing,
Committee members can increase their knowledge and
effectiveness of the tenure process and its requirements; provide
more stability in workshops and guidance provided to the tenuretrack faculty, their administrative supervisors, and peer review
committees; and complete processes and projects that have
significant impact on the mission, goals, and success of the
College.
4.
Provided comprehensive training and mentoring for
1. Maintain focus on the current Tenure Policy and Procedure
(3.07.02.10) and continue the work of the academic year 20142015.
2. Monitor the revised Tenure Policy and Procedures, and
related forms, as they move forward through the proper channels
for consideration of approval on a College-wide level; consider
and incorporate recommendations, as appropriate.
3. Maintain an active and progressive relationship with the
Faculty Association.
4. Continue to enhance Tenure Committee presentations for
each tenure workshop presented, customized for the appropriate
tenure-track year; administrators; and peer review committee
members.
5. Actively solicit and consider feedback from Faculty
Development workshops and meetings with tenure stakeholders
to enhance the continuous improvement process of the Tenure
Committee, and thus the College.
OFFICE OF THE VICE PRESIDENT OF RESEARCH AND ACCOUNTABILITY
H:RS/REPORTS2014-2015/2014-2015CMTECHAIRSANNUALIMPROVEMENTRPTTENURE
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/19/15
Page 1 of 5
Academic
Year
I. Response to last Year’s Chair’s recommended Plan
of Action
II. Recommendations and Receiving Administrator(s)
III. Recommended Plan of Action (e.g. Objectives) for
the Committee during the next Academic Year
newly appointed Tenure Committee members.
5.
The Tenure Committee has actively solicited input
from and has provided recommendations to faculty and
administration to strengthen the overall tenure process.
6.
The Chair and Chair-Elect, accompanied by the
Administrative Liaison, presented the tenure recommendations to
the President of the College; he accepted the Committee’s
recommendations and expressed his appreciation of the work by
the Tenure Committee.
7.
The Tenure Committee would like to thank and
acknowledge Dr. Jenny Giron, Administrative Liaison, for her
guidance, and her staff for their support during the past academic
year.
2013-2014
1. The committee presented customized workshops to the tenure
candidates during Faculty Development Week (Fall 2013 and
Spring 2014); an active, continuous improvement process
continues.
2. The committee presented a workshop to the members of the
peer review committees during Faculty Development Week (Fall
2013); the workshop specified the requirements and commitments
of each peer review committee member and promoted discussion
about the importance of the process.
3. The committee provided two administrators meetings to inform
administrative supervisors of significant dates during the tenure
process and to reinforce the importance of the roles and rules of
the process.
3. The committee continued to work on updating the Tenure
criteria to its final stage of revision for review through the College
process.
4. The committee will update the Tenure webpage upon the
completion of the updating of Tenure Policy and Procedures, and
related forms.
Overview of Accomplishments:
1. The Tenure Committee has created opportunities to be
available to faculty and administration to hear advice; consider
recommendations; and, to design and create processes that are
timely and convenient for those involved in the process and
provide the greatest opportunity for tenure candidate success
while maintaining the intent of the process.
2. Coming together as individuals from various backgrounds and
disciplines, the Tenure Committee remained focused on its
charge, in the interest of the tenure candidates and the College as
a whole, and considered the input of each committee member
resulting in sound decisions that considered the input of each
individual member.
3. The President of the College accepted our recommendations
for tenure and expressed his appreciation for the work that the
Tenure Committee has completed.
Specifically, the 2013-2014 Tenure Committee:
a.
Individually reviewed the tenure portfolio of each candidate
for tenure in Fall 2013.
b.
Interviewed each 5th year tenure track candidate during Fall
2013.
c.
Met with the appropriate administrative supervisor and the
Vice President of Instruction to review each tenure track
candidate.
d.
Prepared and presented tenure recommendations to the
President of the College.
e.
Continued the year-long process of modifying the Tenure
Process and Procedure, and related forms, to update the process
and to assure that the process and procedures remain consistent
with the needs of the College and the tenure candidates,
administrators, and faculty members of the institution.
f.
Designed and implemented workshops for administrators
and peer-review committees related to the tenure process.
g.
Performed comprehensive examinations and discussions of
the requirements for tenure of Teaching Faculty; Librarians; and,
Counselors.
h.
Prepared a curriculum outline for the presentation of tenuretrack training for candidates based on the year of the process.
i.
Maintained a dialogue with the Faculty Association and other
key figures in the tenure review process and exercised thoughtful
consideration of their feedback.
j.
Provided honest and frank dialogue with each other and the
OFFICE OF THE VICE PRESIDENT OF RESEARCH AND ACCOUNTABILITY
1. Continue the effective methods that have been created by
previous Annual Standing Committee Chairs’ Year-End
Improvement Reports which clearly suggest on-going areas of
importance each year.
2. Present the updated revisions for the Tenure Procedure, and
related forms, to the District-wide faculty and Faculty Association
for feedback and comments.
3. Consider the feedback and comments from College faculty,
and incorporate, as appropriate.
4. Modify the Tenure procedure, as determined by the sitting
Tenure Committee.
5. Submit the modified and reviewed Tenure Procedure, and
related forms, to the Administrative Liaison who will forward it
through the proper channels for consideration of approval on a
College-wide level.
6. Enhance Tenure Committee presentations for each tenure
workshop presented, customized for the appropriate tenure-track
year; administrators; and peer review committee.
7. Review Fall 2013 tenure workshops to solicit and consider
feedback to enhance the continuous improvement process.
8. Request that the President of the College and administration
consider increasing service on the Tenure Committee from 2
years to 3 years. Appointments can be staggered. In so doing,
Committee members should increase their knowledge and
effectiveness of the tenure process and its requirements; provide
more stability in workshops and in guidance provided to the
tenure track faculty, their administrative supervisors, and peer
review committees; and complete processes and projects that
have significant impact on the success of the College.
H:RS/REPORTS2014-2015/2014-2015CMTECHAIRSANNUALIMPROVEMENTRPTTENURE
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/19/15
Page 2 of 5
Academic
Year
I. Response to last Year’s Chair’s recommended Plan
of Action
II. Recommendations and Receiving Administrator(s)
III. Recommended Plan of Action (e.g. Objectives) for
the Committee during the next Academic Year
administration on proactive ways to strengthen and enhance the
tenure process.
k.
Suggested completion of the update of the Tenure webpage
after tenure policy and procedure recommendations are
considered and decided upon through the appropriate procedures
to maintain timeliness of information.
2012-2013
1. The committee presented workshops during Faculty
Development Week (Fall 2012 and Spring 2013) to the
candidates seeking tenure. These workshops were specific to the
tenure procedure year (1st year, 2nd year, 3rd year, 4th year).
This allowed the committee to better address the needs and
concerns of each candidate.
[No report submitted.]
1. The committee will present workshops to the tenure candidates
during Faculty Development Week (Fall 2013 and Spring 2014).
2. The committee will present a workshop to the members of the
peer review committees during faculty development week (Fall
2013).
3. The committee will continue to work on updating the Tenure
Criteria.
2. The committee presented a workshop during Faculty
Development Week (Fall 2012) to those individuals serving on
peer review committees.
4. The committee will update the Tenure webpage.
3. The committee met with the Deans (Spring 2013) to review the
tenure procedure and calendar of events for Fall 2013.
4. The committee submitted its recommendations for tenure.
2011-2012
1. Committee presented during Fall and Spring Faculty
Development Week the different workshops (1st year, 2nd year
etc.) for candidates seeking tenure and provided workshops for
the peer review committee and administrators.
None
1. The Chair for 2012-2013 will schedule workshops for the tenure
candidates, peer committee members, and administrators during
the Spring 2013 and Fall 2013 Faculty Development Week.
2. The continuation of updating and submitting revisions to the
tenure procedure as needed.
2. Committee met and made its recommendations for tenure
during the 2011-2012 academic year.
3. Enhance the presentations, questions, and answers in the
workshops for candidates, committee members, and
administrators.
3. Committee reviewed the current procedure and will make
recommendations to be submitted for consideration during the
summer.
4. Compile a list of the committee members for the peer review
committee to invite them to the Fall Faculty Development
workshop.
5. Compile a list of the new tenure committee members to invite
them to a training meeting before Fall Faculty development
week.
2010-2011
Action(s) in response to the plan of action recommended by last
year’s committee Chair:
Update to the Tenure Committee web site.
1. The committee presented during Fall and Spring Faculty
Development Week the different workshops for candidate seeking
tenure and provided workshops for the peer review committee
and administrators.
2. Committee met and made its recommendations for tenure
during the 2010-2011 academic year.
The Chair for 2011-12 will schedule workshops for the tenure
candidates, peer committee members and administrators during
the Spring 2012 Faculty Development Week.
The continuation of updating and submitting revisions to the
tenure procedures as needed.
Enhance the presentation, questions and answers in the
workshops for candidates, committee members and
administrators.
3.The current procedure was reviewed and recommendations
were submitted for review and consideration.
4. A list of the committee members for the peer review committee
OFFICE OF THE VICE PRESIDENT OF RESEARCH AND ACCOUNTABILITY
H:RS/REPORTS2014-2015/2014-2015CMTECHAIRSANNUALIMPROVEMENTRPTTENURE
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/19/15
Page 3 of 5
Academic
Year
I. Response to last Year’s Chair’s recommended Plan
of Action
II. Recommendations and Receiving Administrator(s)
III. Recommended Plan of Action (e.g. Objectives) for
the Committee during the next Academic Year
Dr. Richard Rhodes and Dr. Dennis Brown:
To Cabinet:
Recommended in favor of tenure for 25 probationary faculty.
Review Tenure Procedure and update as needed.
Recommended against tenure for 3 probationary faculty.
Expand training for Peer Review Committee to include
appropriate review criteria.
to invite them to the Fall Faculty Development workshop.
2009-2010
[Not requested]
During the 2009-2010 Academic Year, the Tenure Committee
decided to:
 Review College Procedure 3.07.02.10, Tenure Review and
Recommendations, in order to improve clarity and to
eliminate out-dated requirements (e.g., documentation that
the College no longer uses).
 Better outline to the Committee the duties of the Committee
Chair, in order for committee members to make informed
decisions regarding the selection of a Co-Chair (who is
expected to become the Committee Chair the following
year).


2008-2009
[Not requested]
1. Extend membership on tenure committee to three years.
2. Include a section in the Dean's evaluation form for
possible problem areas regarding tenure candidates.
Continue to have cohort-specific tenure-track workshops
during Faculty Development Week.
Request that Deans provide the Committee (via the VP of
Instruction and the Committee Liaison) the names of peerreview committee members before the end of the Spring
semester in order to notify these faculty and to offer the
peer-review committee workshops during Faculty
Development Week.
1. Continue to implement "new" tenure procedure.
2. Continue to hold individual meetings for each "year" of the
tenure process during faculty development.
3. Have a training session for all new Tenure Committee
members.
2007-2008
[Not requested]
 Members again discussed the possibility of extending the term
from two to three years for committee members.
 Release time to review candidates’ portfolios.
 Continue to have Chair and Co-Chair
 Continue to separate tenure workshops into small groups of
faculty based on their tenure-track year.
 Recommend that committee members be consulted and kept
informed during an appeal process.
 That Chair and Co-Chair meet with the President to review
actions/decisions taken during the year.
If the above recommendations are approved, they should be
implemented starting the next academic year.
2006-2007
[Not requested]
 Members discussed the possibility of serving a three-year term,
due to the highly sensitive issues dealt with in this committee.
 During Faculty Development Week, the tenure-track workshops
should be separated in small groups based on their tenuretrack year.
 Tenure committee should organize campus-based workshops
for the Peer Review Committee members.
 Continue to have chair and co-chair.
 Committee recommended to provide the Deans and Vice
President of Instruction a check list to assist them in ensuring
that all documentation for the tenure portfolios be complete.
If the above recommendations are approved, they will be
implemented starting the next academic year.
OFFICE OF THE VICE PRESIDENT OF RESEARCH AND ACCOUNTABILITY
H:RS/REPORTS2014-2015/2014-2015CMTECHAIRSANNUALIMPROVEMENTRPTTENURE
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/19/15
Page 4 of 5
Academic
Year
I. Response to last Year’s Chair’s recommended Plan
of Action
II. Recommendations and Receiving Administrator(s)
III. Recommended Plan of Action (e.g. Objectives) for
the Committee during the next Academic Year
 All recommendations to the tenure procedure were submitted
to the task force and Vice President of Instruction.
Members of the committee discussed the possibility that the
administrative liaison be an instructional dean (as it is now).
This issue was discussed also in our meeting with the task
force and Vice President, never finalized, but later it was tabled
for further discussion with District-wide faculty.
OFFICE OF THE VICE PRESIDENT OF RESEARCH AND ACCOUNTABILITY
H:RS/REPORTS2014-2015/2014-2015CMTECHAIRSANNUALIMPROVEMENTRPTTENURE
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/19/15
Page 5 of 5