NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: __69-14______
====================================================================
SUBJECT: Board Policies
MONTH/YEAR PRESENTED TO BOARD: November 2014
INITIATED BY: Dr. Diane Holben
COMMITTEE: Education/Community/Policy Committee
RECOMMENDATION: Recommend approval of new Board Policy #3640 – Payment of
Bills
====================================================================
BACKGROUND:
In a continuing effort to identify the need for new policies as well as review and amend
previously adopted Board Policies, the Education/Community/Policy Committee reviewed one
(1) new policy in November 2014. This policy, which is being presented for the Board’s review
and approval process, is:

Board Policy #3640 – Payment of Bills
DATE PREPARED: 11/11/14
gs /11/12/14-mpk
NORTH PENN SCHOOL DISTRICT
School Board Policy
3640(a)
BUSINESS
Payment of Bills
Purpose
It is the Board's intent to direct prompt payment of bills but at the same time to ensure that due
care has been taken in the review of district bills.
Authority
Each bill or obligation of this district must be fully itemized, verified and approved by the Board
before a check can be drawn for its payment, except that the Board Secretary is permitted to
draw payment orders for:
1)
2)
3)
4)
5)
6)
7)
The prompt payment of items that will accrue to the district's advantage.
Progress payments to contractors specified in a contract approved by the Board.
Orders to cover approved payrolls and agency account deposits.
Utility bills such as electric, phone, natural gas, water, sewer, etc.
Fringe benefit payments for payroll-related insurance.
Insurance premiums and bond interest payments.
Payments for services already performed or goods already received whereby a district
purchase order authorized the purchase and funds were budgeted.
8) Other payments authorized by the Board.
Such payments will be ratified by the Board at its next regular meeting.
CONTINUED
3640(b)
Delegation of Responsibility
It shall be the responsibility of the Director of Business Administration or designee upon receipt
of an invoice to verify that the purchase invoice is in order, goods were received in acceptable
condition or services were satisfactorily rendered, funds are available to cover the payment, the
Board had budgeted for the item, and invoice is for the amount contracted.
Should the invoice vary from the acknowledged purchase order, the Director of Business
Administration or designee shall document on the invoice the reason for such variance.
Should funds not be available in the account to which a proposed purchase will be charged, the
Director of Business Administration or designee shall determine the overage and request the
Board make a legal budget transfer to cover it.
All claims for payment shall be submitted to the Board and recorded in the minutes of the Board
meeting.
The list of bills shall include for each:
1) Check number.
2) Check date.
3) Amount of remittance.
4) Vendor.
5) Account code.
Upon approval of an order, the Director of Business Administration or designee shall prepare a
check for payment and cancel the commitment placed against the appropriate account.
All checks approved by the Board shall be signed by the President, Secretary, and Treasurer.
Signatures of the President, Secretary, and Treasurer may be engraved on a signature plate or
stamp.
No check shall be made out to cash.
Sales Tax
The district is exempt from sales tax on the purchase of tangible, personal property or services
that are sold or used by the district. The district shall control use of its sales tax exemption
number issued by the Department of Revenue, in compliance with established regulations. The
exemption number shall be used only when buying property or services for district use.
CONTINUED
3640( c )
The district shall obtain a sales tax license number for school organizations who purchase items
to be resold.
In order to monitor these activities, the Director of Business Administration shall develop
procedures to assure coordination and accumulation of information and proper reporting and
remittance to the Department of Revenue.
References
School Code – 24 P.S. Sec. 427, 428, 433, 439, 607, 608, 609, 610, 687, 1155
Department of Revenue Regulations – 61 PA Code Sec. 32.23
Uniform Facsimile Signature of Public Officials Act – 65 P.S. Sec. 302
Exclusion From Tax – 72 P.S. Sec. 7204, 7208
Policy:
Adopted:
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 75-14
=============================================================================
SUBJECT: MSDSonline Contract Approval
MONTH/YEAR PRESENTED TO BOARD: December/2014
INITIATED BY: Thomas Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of a three year contract with MSDSonline to provide online MSDS sheet
access in compliance with PA Bureau of Pennsafe Worker & Community Right to Know Law in the amount
of $1,999.00 per year.
=============================================================================
BACKGROUND:
In 1996 the Pennsylvania Department of Labor and Industry passed the Pennsafe Worker and
Community Right to Know Law which requires employers to provide Material Safety Data Sheets (MSDS)
for all chemicals and products being used in the facilities. MSDSonline provides North Penn with an online
access to these MSDA sheets. This is a renewal of a previous three year contract at the same fee.
Annual Contract Amount:
Total Contract Amount:
Contract Expiration:
$1,999.00/year
$5,997.00
January 15, 2018
The Administration has reviewed and recommends approval of this change order.
G:\Shared Folder\Board Meeting Documents\2014 Agendas\December 11, 2014 - Action\Informational Sheets\IS_Facilities_MSDSonline
75-14.docx/tws
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 76-14
=============================================================================
SUBJECT: Hatfield Renovation and Addition Project – Electrical Construction Change Order
MONTH/YEAR PRESENTED TO BOARD: December/2014
INITIATED BY: Thomas Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of Change Order # EC-1 for Electri-Tech, Inc. for the Hatfield Renovation
and Addition Project, at a change of contract amount of $4,067.20 for changes in equipment and other
miscellaneous changes.
=============================================================================
BACKGROUND:
The following Change Order was found necessary and is recommended for approval for the
Hatfield Renovation and Addition Project:
Electric-Tech, Inc.
Change Order # EC-1
$4,067.20
The Administration has reviewed and recommends approval of this change order.
Change Order No. EC-1 Summary:
COR EC-02 Revisions to Power in Gym / Stage Area
Provide additional power and control wiring materials in gymnasium and stage in accordance with Bulletin
No. EC-02 dated 10/9/14 as issued by Bonnett Associates, Inc. and as reflected in Electri-Tech, Inc. Change
Request EC-02 dated 11/6/14. Additional power and control wiring for gym curtain divider, stage speaker,
stage curtain and motorized projection screen were not identified on the electrical drawings.
$2,237.79
COR EC-03 Revisions to Light Fixtures at Wheelchair Lift
Revise light fixture type from ceiling recessed to wall mounted at new wheelchair lift in accordance with
Bulletin No. EC-03 dated 10/9/14 as issued by Bonnett Associates, Inc. and as reflected in Electri-Tech, Inc.
Change Request EC-03 dated 11/14/14. Existing steel exposed during demolition required light fixture type
revision to maintain required ceiling height at lift.
$586.28
COR EC-04 Revisions to Power for Kitchen Equipment
G:\Shared Folder\Board Meeting Documents\2014 Agendas\December 11, 2014 - Action\Informational Sheets\IS_Hatfield_ETI_CO1_ 76-14.docx/tws
Revisions to electrical scope to accommodate Owner requested change to revise kitchen equipment in
accordance with Bulletin No. EC-04 dated 10/16/14 as issued by Bonnett Associates, Inc. and as reflected in
Electri-Tech, Inc. Change Request EC-04 dated 11/6/14.
$315.23
COR EC-05 Revisions to Light Fixture Dimming Controls in Conference Room
Revise controls to light fixtures W and W1 in the Conference Room to allow for dimming compatibility in
accordance with Bulletin No. EC-05 dated 10/21/14 as issued by Bonnett Associates, Inc. and as reflected in
Electri-Tech, Inc. Change Request EC-05 dated 11/14/14. Dimming compatibility was not identified on the
electrical drawings.
$927.90
Change Order EC-1 Total:
Original contract amount:
Previously approved change orders:
Amount of this change order:
Revised contract amount:
$4,067.20
Electri-Tech, Inc.
$2,118,000.00
$
0.00
$
4,067.20
$2,122.067.20
G:\Shared Folder\Board Meeting Documents\2014 Agendas\December 11, 2014 - Action\Informational Sheets\IS_Hatfield_ETI_CO1_ 76-14.docx/tws
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 77-14
=============================================================================
SUBJECT: Hatfield Renovation and Addition Project – Plumbing Construction Change Order
MONTH/YEAR PRESENTED TO BOARD: December/2014
INITIATED BY: Thomas Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of Change Order # PC-1 for Jay R. Reynolds, Inc. for the Hatfield
Renovation and Addition Project, at a change of contract amount of $2,711.00 to change from waterless to
flush-type fixtures.
=============================================================================
BACKGROUND:
The following Change Order is recommended for approval for the Hatfield Renovation and
Addition Project:
Jay R. Reynolds, Inc.
Change Order # EC-1
$2,711.00
The Administration has reviewed and recommends approval of this change order.
Change Order No. PC-1 Summary:
COR 01
Urinal Revisions
Owner requested change to switch all six urinals from waterless to flush type fixtures. This cost includes credit for the
waterless urinals and material costs for the flush type valves and associated piping modifications to accommodate the
flush type fixtures and valves.
Change Order PC-1 Total:
Original contract amount:
Previously approved change orders:
Amount of this change order:
Revised contract amount:
$2,711.00
Jay R. Reynolds, Inc.
$913,200.00
$
0.00
$ 2,711.00
$915,911.00
G:\Shared Folder\Board Meeting Documents\2014 Agendas\December 11, 2014 - Action\Informational Sheets\IS_Hatfield_JRR_CO1
77-14.docx/tws
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 78-14
=============================================================================
SUBJECT: Hatfield Renovation and Addition Project – Verizon Communications Cabling Charge
MONTH/YEAR PRESENTED TO BOARD: December/2014
INITIATED BY: Thomas Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of a payment to Verizon for the relocation and installation of
communications cabling in the amount of $27,959.00.
=============================================================================
BACKGROUND:
Verizon provided a contract to install their communications cabling from Fairgrounds Road to
the building in the amount of $27,959.00
The Administration has reviewed and recommends approval of this change order.
G:\Shared Folder\Board Meeting Documents\2014 Agendas\December 11, 2014 - Action\Informational Sheets\IS_Hatfield_Verizon
78-14.docx/tws
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER:
79-14
=============================================================================
SUBJECT: Natural Gas Conversion Project – Plumbing Construction Change Order
MONTH/YEAR PRESENTED TO BOARD: December/2014
INITIATED BY: Thomas Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of Deduct Change Order # PC-2 to Stan-Roch Plumbing, Inc. for the
Natural Gas Conversion Project. Change of contract amount of ($561.00) for a natural gas regulator credit for
Montgomery Elementary School.
=============================================================================
BACKGROUND:
The following Change Order was found necessary and is recommended for approval for the
Natural Gas Conversion ion Project:
Stan-Roch, Inc.
Change Order # PC-2
($561.00)
The Administration has reviewed and recommends approval of this change order.
Change Order PC-2 Total:
Original contract amount:
Previously approved change orders:
Amount of this change order:
Revised contract amount:
($561.00)
Jay R. Reynolds, Inc.
$141,700.00
$
0.00
($
561.00)
$141,139.00
G:\Shared Folder\Board Meeting Documents\2014 Agendas\December 11, 2014 - Action\Informational Sheets\IS_NatGasConv_StanRoch 79-14.docx/tws
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 80-14
=============================================================================
SUBJECT: Natural Gas Conversion Project – Plumbing Construction Change Order
MONTH/YEAR PRESENTED TO BOARD: December/2014
INITIATED BY: Thomas Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of Deduct Change Order # PC-3 to StanRoch Plumbing, Inc. for the
Natural Gas Conversion Project, at a change of contract amount of ($414.61) for unused allowances.
=============================================================================
BACKGROUND:
The following Change Order was found necessary and is recommended for approval for the
Natural Gas Conversion ion Project:
Stan-Roch, Inc.
Change Order # PC-3
($414.61)
The Administration has reviewed and recommends approval of this change order.
Change Order PC-3 Total:
Original contract amount:
Previously approved change orders:
Amount of this change order:
Revised contract amount:
($414.61)
Jay R. Reynolds, Inc.
$141,700.00
($
561.00)
($
414.61)
$140,724.39
G:\Shared Folder\Board Meeting Documents\2014 Agendas\December 11, 2014 - Action\Informational Sheets\IS_NatGasConv_StanRoch_CO3_ 80-14.docx/tws
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: _81-14______
=============================================================================
SUBJECT: Reward School Innovation Grant
MONTH/YEAR PRESENTED TO BOARD: December 2014
INITIATED BY: Dr. Diane Holben
COMMITTEE: Education/Community/Policy Committee
RECOMMENDATION: Recommend approval to apply for the Reward School Innovation Grant
in the amount of $50,000 for the 2014-15 school year.
=============================================================================
BACKGROUND:
Hatfield Elementary School has been identified as a Reward-High Achievement School based on the 2013-14
School Performance Profile (SPP) results. Therefore, it is qualified to apply for a Reward School Innovation
Grant. The purpose of this competitive grant is to promote the implementation of new learning structures and
processes that are designed to meet individual student needs. In order to be considered for the grant, the
Reward School must identify their best practices and connect them to their (SPP). The steps taken to not only
achieve but excel at all four Annual Measurable Objectives (AMOs) must also be listed. This is a school based
grant in which the majority of the budget must include school based expenses and incorporate Title I allowable
expenses. The maximum amount that will be awarded per school is $50,000.
DATE PREPARED: 12/5/14
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: ___82-14_____
=============================================================================
SUBJECT: 2014-15 ASSIGNMENTS - EXTRA DUTY
MONTH/YEAR PRESENTED TO BOARD: December 2014
INITIATED BY: Dr. Diane Holben
COMMITTEE:
Board Leadership
RECOMMENDATION: Recommend approval of additions and changes to extra duty assignments for
the 2014-15 school year.
=============================================================================
BACKGROUND:
GROUP
EXPERIENCE
SALARY
Monica Catanzaro, Drama – Stage
Jennifer Klenk, Drama – Vocal
1
1
A
A
$ 1, 011.00
$ 1, 011.00
Glenn Westerlund, Jr. – Assistant Coach, Boys
Basketball
4
A
$ 3, 695.00
FROM: Jeanine Rebbie – Visual Ensemble
TO: Larry Trimble – Visual Ensemble
4
A
$ 3, 695.00
FROM: Laura Smith – Choral Director
TO: Jennifer Klenk – Choral Director
4
A
$ 3, 695.00
FROM: Dan Grunmeier, Assistant Coach, Wrestling
– 7/8
TO: Ray Laughlin, Assistant Coach, Wrestling – 7/8
2
C
$ 2, 448.00
FROM: Katie Grunmeier – Head Coach, Lacrosse –
9
TO: Cathy Hibbs - Head Coach, Lacrosse – 9
3
A
$ 3, 024.00
FROM: Andy Jenkins, Head Coach, Wrestling – 7/8
TO: Dan Grunmeier, Head Coach, Wrestling – 7/8
3
B
$ 3, 236.00
RECOMMENDATIONS
PD
NPHS
CHANGES
NPHS
PD
PF
DATE PREPARED:
12/8/2014
INTRAMURALS
UNITS
EXPERIENCE
STIPEND
Jess Koffel, Dodge Ball
Matt Olinik, Dodge Ball
Laura Woods, Dance Team
1.0
1.0
1.0
0
0
0
$ 210.00
$ 210.00
$ 210.00
Bridle Path
Melanie Baker, Reading Olympics
Kathy Keffer, Reading Olympics
Liz Melville, Reading Olympics
Rhonda Reed, March Madness
Andrea Kennally, March Madness
Kristina Simpson, Math 24 Club
Kate Huynh, Math 24 Club
Melanie Baker, BPTV
Michael Klenk, Select Chorus
0.5
0.5
0.5
0.5
0.5
0.5
0.5
1.0
0.5
6+
5
3
6+
6+
6+
1
5
0
$
$
$
$
$
$
$
$
$
116.50
114.00
111.50
116.50
116.50
116.50
105.00
228.00
105.00
Gwynedd Square
Stephanie Brecht, Student Council
Christie Vilsmeier, Student Council
Susan Marks, TV Club
Stephanie Brecht, TV Club
Debra Buckner, March Madness
David Rein, March Madness
Christie Vilsmeier, Volleyball
Debra Buckner, Jump Rope
Megan Cipolloni
0.5
0.5
0.5
0.5
0.5
0.5
0.5
0.5
0.5
2
0
4
2
5
6+
0
0
0
$
$
$
$
$
$
$
$
$
111.50
105.00
114.00
111.50
114.00
116.50
105.00
105.00
105.00
Inglewood
Terri Klein, Student Council
Carolyn Powers, Student Council
Kim Kenworthy, Student Council
Brynn Hoffman, Reading Olympics
Mary Jo Dooling, Reading Olympics
Jill Martin, Safety Patrol
Diane Kozeniewski, Safety Patrol
Bridget Welch, March Madness
Bridget Welch, Math 24 Club
1.0
1.0
1.0
1.0
1.0
0.5
0.5
0.5
0.5
4
4
4
3
3
5
0
6+
2
$
$
$
$
$
$
$
$
$
228.00
228.00
228.00
223.00
223.00
114.00
105.00
116.50
111.50
Jennifer Johnson, March Madness
Todd Prisco, March Madness
Chris Calhoun, Student Council
Michelle Schwartz, Student Council
Calvin Kuiken, Safety Patrol Coordinator
Jerry Moore, Culture Club
John Brehm, Math 24 Club
David Yeum, Culture Club
Irene Pronczak, Culture Club
0.5
0.5
1.0
1.0
1.0
0.5
0.5
0.5
0.5
6+
6+
6+
6+
5
2
2
1
1
$
$
$
$
$
$
$
$
$
116.50
116.50
233.00
233.00
228.00
111.50
111.50
105.00
105.00
PB
Nash