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Governing Council Meeting
MEMBERS PRESENT
President
Vice President
Secretary
Treasurer
Business/Technology
Diana Bennett
Huy Tran
Lloyd Davis
Rosemary Nurre
Lilya Vorobey
MEMBERS ABSENT
Creative Arts/
Social Science
Benedict Lim
Jim Robertson
Mar. 22, 2011 minutes (April 7 draft)
Language Arts
Math/Science; SLOAC
/P.E./Athletics
Student Services
Business/Technology
Library
Math/Science
Teeka James
Daniel Keller
David Locke
Larry Owens
Jackie Gamelin
Kevin Sinarle
Ed Seubert
Teresa Morris
Tania Beliz
OTHERS ATTENDING
ASCSM
Bailey Girard
SUMMARY

Governing Council saw final tweaks to policies and procedures on min quals for new hires and additional
FSAs for current instructors.

The DAS/AFT statement on forming a trust committee on faculty evaluation will be presented to the
Board this week. DAS is also forming a committee to address hiring policy and procedures.

Discussion on 2012-13 budget cuts included considering consolidations across the district, Measure G,
and revising the allocation model away from growth (for colleges) and enrollment (for the district.)

Nomination of Senate officers will take place at our April 12 meeting.

Discussion of problems with getting textbooks to students included books not being ordered or properly
shelved and delays in students getting EOPS vouchers.

David Locke discussed progress toward SLO/Assessment goals. Tailoring of and training faculty in the
use of CurricuNET and TracDat continues.

A joint AFT/DAS social will be held at Canada Vista on Wednesday, May 4.
CALL TO ORDER The meeting was called to order at 2:20 p.m. in the SoTL Center, 12-170, by President
Diana Bennett. The agenda, and the minutes of Mar. 8, 2011, were approved.
OLD BUSINESS
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MIN QUALS / FSA POLICY & PROCEDURES The document has undergone some wordsmithing and a few
changes. In FSA policy “or bachelors or associate” was deleted and “AB 1725 requires that each local
governing board, working with its faculty bargaining agent—in consultation with the local academic senate–
establish faculty service areas (FSA) in developing reasonable rules to use when faculty lay‐offs become
necessary” was added. The updated version passed at DAS and has been sent to local senates for one more look.
DAS/AFT TRUST COMMITTEE STATEMENT On March 23 Diana will present the statement on
reconstituting the trust committee to address faculty evaluation, to the Board of Trustees. She will emphasize it is
faculty driven, important to all faculty members, and needs to be approved soon. Email Diana with things to
emphasize. Both DAS and the AFT Executive Committee have discussed it.
FALL BUDGET REDUCTIONS Diana has heard of future budget issues from cabinet. On March 21 Kathy
Blackwood made a presentation to BPC. We have enough funds and carryover for 2011-12, but we will be hit in
2012-13. The governor’s budget cuts $400 million from community colleges, including about $8 million from
our district. If the June election on tax extensions doesn’t go through that could rise to $14 million from district.
Rather than focus only on the 2009 cuts, Cabinet wants to be proactive about 2012-13. Rosemary asked what the
District doing to reduce its headcount. We lost Virgil Stanford, and combined divisions. What has been done at
the district level? Are they taking a hard look at consolidation?
At BPC, Mike Claire said we would look hard at everything. Nothing will be safe. The District will look at its
own operations. All college presidents and VPIs are looking hard at their programs and services. Mike is asking
if we started with nothing and built a college, what would we have? Rosemary asked at what point the three
colleges will come to grips with the fact that not every college can offer everything. We have to consolidate.
Jackie said she has asked at multiple meetings about how money is allocated to the District, but has never got a
really good answer. It seems not fair for the District’s allocation to be based on enrollment when its costs do not
vary directly with enrollment. A year or two ago the district shifted four of its positions so they would be funded
by the bond issue. The colleges do not have that option. Huy said the District counts retirements as part of their
cuts.
Teeka said Canada Senate president Martin Partlan got no answer when he asked Executive Vice Chancellor Jim
Keller how Measure G funds will be allocated. District administration does not want to be pinned down. Maybe
they have no answer they can stick to all the time. Martin’s question should be easy to answer. Huy called it a
transparency issue.
Points in discussion: The old allocation model was based on growth. Mike says a model not based on growth will
now be looked at. Diana said if we think the new model is not fair and reasonable, the District might just say after
all this work to create the model, let’s try it. It’s a vicious cycle. We have to rely on the presidents of each college
to see to it we have a fair and equitable allocation model.
Some courses on the 2009 list were brought back with Measure G money. In general, courses added to the
schedule that way were cancelled if they were under-enrolled. Jackie Gamelan said there was $46,000 for
equipment, and that Measure G allowed adding about 180 classes for Spring 2011 and 110 for Fall 2010.
Teeka expressed concern our most financially fragile students will get bulldozed. With less counseling available,
students are less aware of what they need to do. In one English class, only eight students had signed up near the
time grades were due, so the class was cancelled. Others had not enrolled because they did not know whether
they had passed the prerequisite. A week or two later 40 newly eligible students wanted the class. Diana asked
for that to be brought up with the IPC Enrollment Management Committee, so we don’t lose such students. She
asked ASCSM representative Bailey Girard to let the student rep on the EMC know. Teeka asked what we are
doing for students who are not technologically literate or do not have computers, and did not see a counselor. The
drumbeat to students should be ‘read your email.’
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Diana said she has told administration it is urgent to let faculty know this spring about what is coming for 201213, so it does not come as a summer surprise. If programs will go away, we need to know. Unfortunately we will
not know about the vote on tax extensions until June. In any case, 2011-12 is safe and this year’s hiring will go
on.
PROGRAM REVIEW Program reviews are very important for hiring, staffing, and equipment allocation, and in
the new realm of budget reductions. Measure G innovation fund allocation, chaired by Kevin Henson, is linked to
program review. Program reviews are public documents and are accessible on the web. It is important we do
what we say we will do. The process must be rock solid. Teeka told of someone from outside asking how
program review supports hiring an economics professor.
NEW BUSINESS
ACADEMIC SENATE DUES Lilya distributed copies of an oversized $20 bill with humorous reminders to
faculty members to pay the $20 annual Senate dues. Kevin Sinarle noted it did not tell how dues can be paid.
Teeka suggested putting instructions on the back.
NOMINATIONS OF OFFICERS Nominations for the 2011-13 Executive Committee (president, vicepresident, secretary, and treasurer) will be received at our April 12 meeting, so we should actively seek out
nominees. Adjuncts can be officers. The new president will be in the middle of budget reductions. The Senate
president gets 6 units reassigned tine each semester. Rosemary would accept another term as treasurer, but this is
Lloyd’s last year as secretary. Candidates should provide a candidate’s statement by April 12. The following
week Diana will set up an electronic ballot with candidate information and statements. Rick Ambrose will
oversee the election process. The balloting period will span two weekends, so we will have results by April 26.
HIRING POLICY DAS is looking at hiring policy and procedures. One issue is whether a college president can
reject a screening committee approved by the senate. Each campus is hiring several new full-timers. Martin
Partlan brought the matter to DAS. The committee, which he will chair, is looking for two faculty members from
each campus. Adjuncts are welcome. Martin expects its work to take an academic year. No meeting times have
been set. Some work can be done by email. Points in discussion: The work is faculty driven. Hiring of adjuncts
is done within college divisions. Formerly a dean could do an emergency hire without faculty involvement, and
during the new hire’s first semester, department faculty could give a thumbs up or thumbs down via the
evaluation process. In large departments there is continual hiring for the adjunct pool. Adjuncts should be as
qualified and competent as full-timers, and have the same style of interview and teaching and/or skills
demonstrations as full-timers. There is no longer emergency hiring for adjuncts. Candidates must meet minimum
quals. Faculty are called in and paid an hourly rate for serving on screening committees.
TEXTBOOKS / BOOKSTORE Teeka put this on the agenda after an experience this semester with the
bookstore, partly explained by their move. Several years ago the Senate discussed bookstore ordering practices.
At the time the bookstore was not ordering enough books per section. Judy Worster, then bookstore manager,
said she must base orders on how many were sold in previous semesters, in part because lots of people are late
with book orders. Although the bookstore never ordered a book Teeka requested for this spring, it sent her a
message saying her order was being processed. Teeka had planned her course so the book would not be needed
until March 2, but since the bookstore never ordered the book, on March 2 no student had it. In recent years she
has used trade books that cost $15 each. That discounted price is available only through our bookstore. Teeka
had a difficult back and forth with the bookstore to find out what was going on. Books and ordering are faculty
purview. Teeka was told because of the bookstore moving from B34 to B10 any order would take two weeks.
Then they said they could get copiers in six days.
40% of students do not get their books through the bookstore. The bookstore must plan accordingly. Bookstore
textbook manager James Peacock bases the number of books ordered on the number of books sold the previous
semester. Teeka said students not among the first 60% of her class going to the bookstore will not find the book
there. EOPS money for books is useless if the books are not there. She is concerned about a lack of attention to
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detail in the number of books ordered and available, and whether books are ordered or not. She asked whether
this is something we want to pursue as a Senate, to respond to student needs.
Calling the issue complicated, Rosemary said the bookstore should keep track of demand, and whether or not they
met it. When accounting faculty order a book, they hound the bookstore. That works, but should not be
necessary. Other points in discussion: If we follow all the protocols, the books should be there. Be sure to use
the right ISBN number, especially for new editions. Do not use online adoption if it is not functioning. We can
always print out pdf forms from bookstore textbook manager James Peacock’s March 16 email, fill them in, and
send them to the bookstore by campus mail. Diana has asked James to make the forms interactive. There are
technology issues, and the bookstore has procedures we are not aware of until after classes start. Faculty have
ordered books and found they were not on bookstore shelves, and that used books are in the back but not on the
shelves. Diana is willing to meet with James, student senate representatives and President Claire. She would also
like more information from faculty about their experiences. Send word documents as attachments.
Diana asked members to gather information about faculty concerns. Rosemary said EOPS funding should come
in time for students to get books at the beginning of the semester. Kevin said when students apply for EOPS, they
must complete an educational plan and a FAFSA application. These take time, so EOPS students trickle in.
Usually EOPS students get vouchers. Teeka said if it weren’t for financial aid tied to the bookstore, she would
not use it. Diana said the goal is to have a resolution that works for students and faculty.
ANNOUNCEMENT Bailey Girard announced ASCSM elections will be held in early May.
STANDING COMMITTEE REPORTS The Library Advisory Committee still does not have a chair. Laura
Demsetz was unable to attend today because of a conflict with a screening committee for economics. She
reported by email to Diana that COI is working on its regular review of courses and programs, including SB 1440
transfer associate degrees. It is developing an honors program and revision of the distance learning supplement.
CSM anticipates transition to CurricUNET over the summer. The CurricUNET company did not have all our
course outlines. Now it does. District Curriculum Committee members are trained in CurricUNET. Diana will
send a memo to all VPIs to set up training for faculty. So far there has been training of trainers. We need faculty
to be trained prior to the start of Fall semester. At CSM there will be no such training until August 11.
On the role of committee heads in the by-laws discussion, Teeka said it is better when there are clear procedures.
At this time things feel haphazard. The 5 in 5 meeting in December produced a number of ideas, not necessarily
in priority order, and the expectation of more discussions. Puente, which Teeka was hired to run, was on the same
list as the honors program. Teeka wants administration to explain why the honors program is moving forward but
Puente is not. Diana said COI is a subcommittee of the senate, but we did not know about, e.g., Math Boost.
Bailey Girard reported the Phi Theta Kappa and Alpha Gamma Sigma honor societies came to ASCSM in support
of the honors program. Teela said the issue is not just the extra sections for honors, it is how the college spends
money. Governing Council has had a vigorous discussion about the honors program. Diana said this will be on a
future agenda, and asked whether COI is developing other programs we do not know about.
David Locke reported SLOAC (the Student Learning Outcomes Assessment Committee) met yesterday. Last
weekend David attended the ASCCC Accreditation Institute, at which a survey took a temperature reading on
where faculty see us regarding proficiency and sustainability as defined by ACCJC. ACCJC wants sustainable
continuous quality improvement at all colleges by 2013, and proficiency level achieved by 2012. CSM is meeting
a lot, but not all, of the conditions. SLOAC wants faculty perspective on where we believe we are.
David said some of our SLO work is at proficiency level 3 of 4. We should complete step 3 in Spring 2012, and
step 4 in Spring 2013, with dialog at the institutional level. It is unclear who assesses all this. Susan Estes is our
accreditation oversight liaison. David will meet with Susan and Laura next week. SLOAC has also discussed
updating our websites and creating a SharePoint site. SLOAC does not have a SharePoint site for handouts,
agendas, and meeting notes
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The SLOAC website is five years out of date. David is working with Valerie Tyler on a new website format.
Maybe this summer he can get the site built out and have it reflect accurately what is and is not done. David said
a difficulty with TracDat is we have no control over format. Teeka said certain parts of the CSM web site are
always up to date, others totally not. Are some things on the site vestigial and not supposed to be there?
David got training from Chandra Vanajakshi to be a TracDat super administrator. He wants to make suggestions
about TracDat to make things easier for faculty. Jing Luan and Diana have the final say. There is a District
TracDat Committee. Diana asked for data on what percent of courses are at the various levels of SLO assessment
compliance. Overall, how do we stand as a college? Diana also asked about linking to TracDat.
AFT/DAS SOCIAL Diana announced a joint AFT/DAS Social Wednesday, May 4, at Canada Vista. She and
Monica Malamud are working on it. There have been DAS updates throughout today’s meeting, including the
trust committee, min quals, hiring committees, and CurricUNET. We will hear an update from the Accreditation
Oversight Committee next time. Faculty and administration co-chairs are lined up for the standards committees.
The work is moving forward. We are OK on accreditation.
Teeka reported DSGC discussed the language of §8.70 of District Rules and Regs, on fees and charges. There
was also talk about how Measure G funds are being used, and about accreditation. We have to research our
evidence for the self-study.
Points in discussion: The CSM Technology Committee has set aside money for battery replacement, and will be
replacing Scantron machines. The Scantron at the district office has been fixed. It is used to collect student
survey data for faculty evaluation. Teaching and learning should drive expenditures. Are Scantrons how we want
to assess learning, and are they used enough to justify their cost? B17 and B36 have them. The Technology
Committee has Scantrons on the agenda for its March 24 meeting.
Diana encourages adjuncts to serve on Governing Council. Points in discussion: We are one faculty; having one
adjunct across the college does not fit. Jim Robertson represented Social Science for years while an adjunct. We
encourage part-timers to be involved. No one is being excluded, and meetings are open. Could we have corepresentatives at the division level? Division reps have to represent their entire division.
ADJOURNMENT The meeting adjourned at 4:11 pm. The next meeting will be April 12, 2011 in 12-170.